HomeMy WebLinkAboutSeattle Police Department MC Contract#19-033
Cost Reimbursement Agreement
Agreement#19-00946
THIS AGREEMENT is made and entered into by and between The Seattle Police Department(SPD), a
department of the City of Seattle, hereinafter referred to as"SPD", as represented by Chief of Police
Carmen Best;and Mason County Sheriff's Office"MCSO"as represented by Sheriff Casey Salisbury,
hereinafter referred to as "Subject Party"for purposes of reimbursing personnel training and travel to
the 2019 Crimes Against Children Conference, incurred by the Subject Party,a WA ICAC affiliate agency,
as requested in advance by SPD.
SPD will reimburse the Subject Party's expenses incurred during activities described in Section 2,as
requested in advance by MCSO and as specified below. This Cost Reimbursement Agreement contains
six (6)Sections.
SECTION 1. TERM OF AGREEMENT
The term of the Cost Reimbursement Agreement shall be effective April 1,2019, and shall end on
September 30,2019,following the execution of this Agreement. This Cost Reimbursement Agreement
may be modified and/or continued by amendment,as mutually agreed by both parties.
SECTION 2. DESCRIPTION OF WORK
Under the direction of the Chief of Police, or delegated authorized representative,the Subject Party
shall be eligible for approved expenses related to the activities described below. All reimbursable
expenses shall be as specified herein, based on requests from MCSO in advance.
Preapproved travel costs for Detective Chris Lyles to attend the 2019 Crimes Against Children
Conference in Dallas,TX on August 12-15, 2019. Attached and made a part of this agreement is a
breakdown of preapproved travel costs as allowed under SPD's federal grant requirements.
SECTION 3. REIMBURSEMENT
The maximum amount allowed for reimbursement shall not exceed $3,500,during the term of this
Agreement. Requests shall be submitted to Kelly Crouch,Seattle Police Department, P.O. Box 34986,
Seattle,Washington 98124-4986. The Subject Party shall also include all applicable supporting
documentation and receipts to support the request, including a current W-9 form.
The Subject Party shall submit requests for reimbursement in accordance with the following
restrictions:
➢ Lodging expenses shall adhere to the federal lodging rates or provide a rationale for not using
the federal rates(www.gsa.gov)
➢ Travel expenses shall be the most economical rate available in Coach
' Meal expenses must be in accordance with the Federal meal rates(www.gsa.gov)
➢ Ground travel expenses, per federal guidelines
➢ Parking expenses, per federal guidelines
➢ Baggage fees, if applicable
➢ Registration cost, if applicable
*Please reference SPD ICAC on the invoice.
Agreement#19-00946 Page 1
SECTION 4. FUNDING SOURCE
This contract is funded with federal grant funds under CFDA#16.543. The grant is the FY18
Washington ICAC Task Force Program,Award#2018-MC-FX-K054. All Federal financial and grant
management rules and regulations must be adhered to in the execution of this contract. For
reference, Federal Grant Award Documents are attached.
SECTION 5. AMENDMENTS
No modifications or amendment of the provisions hereof shall be effective unless in writing and
signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the
right to modify the Agreement by mutual agreement.
SECTION 6. INDEMNIFICATION
The Consultant releases and shall defend, indemnify,and hold the City and Its officers,employees and
agents harmless from all losses, liabilities,claims(including claims arising under federal,state or local
laws or regulations)(and including, but not limited to, claims for infringement of any copyright,
patent,trademark, or trade secret),costs(including attorneys'fees), actions or damages of any sort
whatsoever arising out of the Consultant's performance or nonperformance of the services to be
provided under this Agreement attributable to the acts or omissions,willful misconduct, or breach of
this Agreement by the Consultant,sub-consultants, its servants,agents,officers or employees. The
Consultant's obligations shall not be eliminated or reduced by any alleged negligence on the part of
the City. In furtherance of these obligations, and only with respect to the City and its officers,
employees,and agents,the Consultant waives any immunity it may have or limitation on the amount
or type of damages imposed under Title 51 RCW,or any other industrial insurance,worker's
compensation, disability,employee benefit, or similar laws. The Consultant acknowledges that the
foregoing waiver of immunity was mutually negotiated, and that the contract price reflects this
negotiation. The indemnification provided for in this section shall survive any termination or
expiration of this Agreement.
NOW THEREFORE,the parties hereto have executed this Agreement by having their representatives
affix their signatures below.
MASON COUNTY SHERIFF'S OFFICE SEATTLE POLICE DEPARTMENT
BY: e4#ei BY: .0
Casey Salisbury,Sheriff Mike Edwards, Captain
322 North 3`d Street 610 Fifth Ave.S.
Shelton,WA 98584 Seattle,WA 98124
DATE: y' — /9 DATE: Li A'j /I(I
Attachment: Current W9
Federal Grant Requirements
Agreement#19-00946 Page 2
BOARD OF COUNTY COMMISSIONERS
MASON COU Y, WASHINGTON
Kevin S''tty Chair
Randy Neatherlin, Commissioner
`Sharon Trask, Commissioner
iI
Agreement#19-00946 Page 3