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HomeMy WebLinkAbout2019/04/01 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 1,2019 Monday,April 1,2019 9:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Application from William Bezanson for the Lewis-Mason-Thurston Area Agency on Aging Advisory Council for the one vacant position. The Commissioners asked that an interview be scheduled. • Resolution will be placed on the agenda naming the Shelton-Mason County Journal as the official County newspaper. • Proclamation for National County Government Month—April 2019 will be placed on the agenda. • There is a vacancy on Cemetery District 1 and a news release will be issued asking for applicants. • Status of offer to purchase surplus property at Bucktail View. The Commissioners do not want to lower the price below the$140,000 and the hearing is continued to April 8. • Offer on surplus property located at E Port Townsend Street,Union. The Board agreed to counter offer at$13,000. • Approval of Hold Harmless Agreement with Michelle Williams will be placed on the agenda. • Discussion of Unusual Weather Conditions/Extreme Circumstances Policy. The current policy states that employees must use the appropriate leave if the County is closed due to an extreme condition although the County has not required employees to use leave when the County has closed,such as the recent snow storm. Public Works exempt employees receive a$200 call out stipend in their regular pay. The Commissioners directed Frank to provide a comprehensive review of all exempt employees. Cmmr.Neatherlin suggested amending the policy to state that paid leave may be granted when the County closes,at the Commissioners discretion. This item will be briefed again. • Frank provided information for Elected Official salary options including how to form a local citizen's salary commission. This will be brought back for further discussion. • MOU with AFSCME to address Janus is on the agenda for approval. • Cmmr.Trask would like to explore ways to address the garbage issues in the county. Dave Windom joined the briefing and shared information on how Montana deals with the issue. They charge a$65 per household and provide free dumpsters around the counties for free dumping. Only commercial haulers pay tipping fees. Cmmr. Shutty suggested partnering with private landowners to fund a pilot program to place dumpsters around the county. • The Commissioners asked staff to contact the City of Shelton to schedule a joint meeting. 10:00 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Permission to issue a request for proposals for affordable housing funded with Local Document Recording Fees and Treatment Sales Tax. Dave stated they continue to work with Homes First. Cmmr. Shutty will provide information on potential funding for recovery housing. The Board is good with issuing the RFP. • Todd reported there is about$96K available for a Youth Homeless program.How the program is administered needs to be determined. Cmmr.Neatherlin brought up a self-help housing program that functions much like Habitat for Humanity. • Lead Plans Examiner position request to create,post and fill was approved. • Review of March 2019 permit activity report. Dave reported they are regularly receiving solid waste complaints and he would like to review the solid waste process. • Dave shared information on State funding for public health. • Travel policy—Dave is proposing to change the policy so that if an employee takes their personal policy and a county vehicle is available,the employee would only be reimbursed at half the mileage rate. Paige Hansen,Auditor's Office/Financial,voiced concerns from an auditing standpoint. There is no savings for short term ER&R rental versus the mileage reimbursement Board of Mason County Commissioners' Briefing Meeting Minutes April 1,2019 rate.The Commissioners asked the Audit Committee to review this request and bring back to the Commissioners. 10:30 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Public Works staff along with Michele Britton,WSDOT,will be on the April 3 Daybreak program and on April 5 will be on Q 13 news for Skokomish Story. • Request from Port of Allyn regarding speed limit change. Staff has met with Port of Allyn and will bring back recommendations. • Staff will be meeting with Green Diamond regarding issuing an annual permit. • Staff will attend the annual Chamber of Commerce luncheon and share information on upcoming road projects. • Cmmr.Neatherlin asked staff to look into the Transfer Stations taking construction debris. 10:45 A.M. Sheriff—Chief Dracobly Commissioners Shutty,Trask and Neatherlin were in attendance. • Chief Dracobly presented several overtime contracts with the Skokomish Indian Tribe, Timberlakes Community,USDA/Forest Service Olympic National Forest,Lake Cushman Maintenance Company and US Marshals Service Violent Offender Task Force MOU. Chief Dracobly stated some of these were anticipated in the budgets. They are working with Timberlakes and Lake Cushman to fund overtime;they anticipated$20K for each. The Board asked that the contracts be brought forward for their approval. 11:00 A.M. Support Services—Frank Pinter Review Budget Committee recommendations will be rescheduled. Commissioner Discussion Cmmr.Trask provided updates on legislation and the impacts to the County. The meeting adjourned at 11:00 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MA5QN COUNTY COMMISSIONERS AevinSh ay Neatherlin S azon Trask Chair Commissioner Commissioner