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2019/04/15 - Briefing Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of April 15, 2019 Monday, April 15, 2019 Commission Chambers 9:00 A.M. Review of Budget Advisory Committee's Recommendations & Reserve Policy— Frank Pinter 9:45 A.M. Support Services — Frank Pinter 10:15 A.M. Sheriff's Office — Chief Dracobly 10:30 A.M. Community Services — Dave Windom 10:45 A.M. Public Works — Jerry Hauth Utilities & Waste Management 11:15 A.M. Lewis Mason Thurston Area Agency on Aging Advisory Council Interview 11:20 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion 11:30 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 04/11/19 at 2:05 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF April 15, 2019 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. �oN co ` 1854 r Mason County Support Services Department Budget Management cv411 North 5th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations !,tics Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES April 15, 2019 • Specific Items for Review o Traffic Diversion Update— Frank Pinter/Chief Ryan Spurling/Diane Sheesley o Elected Official salary review—Frank o Recommendation for Building 10 RFQ—Frank/Kelly o Award of RFQ-Joint Criminal Justice Facility Study— Frank o Property offer for 160 E Panorama Drive—Frank o Appraisers 2019—2021 CBA- Frank o Impact to 2019 & 2020 budgets due to budget amendments-Jennifer o Recommendation for Budget Adoption Process/Calendar-Jennifer o Board of Equalization applicants—Dawn • Commissioner Discussion o Agenda items for joint meeting with City of Shelton Council (potential dates are May 13 or 14)— Cmmr. Shutty J:\DLZ\Briefing Items\2019\2019-04-15.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter, Support Services Director Ryan Spurling, Chief Deputy Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATES: March 11, 2019 ITEM: Traffic Diversion Update EXECUTIVE SUMMARY: Public Works, Support Service and the Sheriff's Department recently met with the County Road Administrative Board (CRAB) to discuss capital purchases with road diversion funds. The meeting was held as part of mutual continued efforts to ensure diversion expenditures meet the definition of"traffic policing" and sufficient documentation is in place. The purpose for this briefing is to share the meeting results with the Board. BUDGET IMPACTS: Staff will present options for recent Sheriffs vehicle purchases and associated range of potential current expense budget impacts. RECOMMENDED OR REQUESTED ACTION: Discussion only for future action. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 4/15/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: An offer has been made for parcel 32021-56-01013, 160 E. Panorama Drive, Shelton in the amount of$3,600. EXECUTIVE SUMMARY(If applicable, please include available options and potential solutions): This parcel is Tax Title and was deeded to Mason County on February 5, 2016. An attempt to sell was made at the 2018 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. OPTIONS: Accept offer and set public hearing in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase and Sale Agreement Vacant Land Detail Report 2019 Value per Assessor Tax Deed Briefing Summary 4/10/2019 04/05/2019 14:41 FAX 253 858 7501 John L Scott Gig Harbor (0002/016 Form 25 =opyhghl 2017 Vacant Land Purchase&Saie Northwest Multiple Listing Service Rev.2117 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: April 05,2019 MLS No.: 1416127 Offer Expiration Date: 4/9!2019 2, Buyer. Stuart B Simpson Buyer Buyer start+. 3. Seller: Mason County seller sailer 4. Property:Legal Description attached as Exhibit A. Tax Parcel No(s).: 320215601013 160 E Panorama Drive Shelton Mason WA 98584 Address City County state rip 5, Purchase Price:$3,600.00 Three'Thousand Six Hundred Dollars 6. Earnest Money:S ❑Check; E7 Note;l01 Other (held by❑ Selling Firm; O Closing Agent) 7. Default: (check only one)O Forfeiture of Earnest Money;O Seller's Election of Remedies 8. Title Insurance Company: Mason County Title#20191734 9. Closing Agent: Mason County Title Company Individual(optional) 10. Closing Date: 7/5/2019 Possession Date:10 on Closing;D Other I 11. Services of Closing Agent for Payment of Utilities:❑Requested(attach NWMLS Form 22K); U Waived 12. ChargeslAssessments Levied Before but Due After Closing:O assumed by Buyer,(d prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller El is; Er is not a foreign person for purposes of U.S.income laxation 14. Subdivision:The Property:❑must be subdivided before ;❑is not required to be subdivided I 15. Feasibility Contingency Expiration Date:lid 90 days after mutual acceptance;O Other 16. Agency Disclosure: Selling Broker represents: Tr Buyer; (3 Seller-,0 both parties;❑neither party Listing Broker represents: 9 Seller; Cl both parties 17. Addenda: 22D(Optional Clauses) 22T(Title Contingency) 35F(Feasibility) I x 1 Buyer's Signature Date Seller's Signature Date Buyer's Signature Dale Seller's Signature Date Buyer's Address Seller's Address City,State,Zip City,State,Zip (360)427-9670 Phone No. Fax No. Phone No. Fax No. Buyer's E-mail Address Seller's E-mail Address John I.-Scott,Inc. 9272 Richard Beckman Realty Group 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Evelyn Germano 101424 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Pnot) MLS LAG No. (253)858-7500 (253)344-6756 (253)858-7501 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No, Firm Phone No. Broker Phone No. Firm Fax No. notices.gigharbor®johnlscott.com _ mail(q-,MchardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address evelyng©johnlscott.com richard@richardbecknian.com Selling Broker's E-mail Address Listing Broker's E-mail Address 117662 2122 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. 04/05/2019 14:41 FAX 253 858 7501 John L Scott G16 Harbor IA003/016 i I Fort 25 ®Copyright 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2117 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price.Buyer shall pay to Seller the Purchase Price,including the Earnest Money, in cash at Closing, unless 1 -- - .. — o specified in thtrAgreertsen�8u�iertlpte3l=rtisthatuyertra�—safftdl€rtt fvtftal3e thin acco� ance With this Agreement and is not relying on any contingent source of funds, Including funds from loans, the sale of other 3 property,gifts, retirement,or future earnings,except to the extent otherwise specified in this Agreement. 4 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 5 Closing Agent.If Buyer delivers the Earnest Money to Selling Broker,Selling Broker will deposit any check to be held by 6 Selling Firm,or deliver any Earnest Money to be held by Closing Agent,within 3 days of receipt or mutual acceptance, 7 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 8 interest bearing trust account in Selling Firm's name provided that Buyer completes an iRS Form W-9. Interest, if any, 9 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 10 and fees in excess of the interest eamed, if any, If the Earnest Money held by Selling Firm is over$10,000.00 Buyer 11 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 12 interest paid to the State Treasurer,if both Seller and Buyer so agree in writing. If the Buyer does not complete an iRS 13 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less, the Earnest 14 Money shall be deposited into the Housing Trust Fund Account.Selling Firm may transfer the Eamest Money to Closing 15 Agent at Closing. If all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid, the 16 Selling Firm or Closing Agent may deduct and pay them therefrom.The parties instruct Closing Agent to provide written 17 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 18 addresses and/or fax numbers provided herein. 19 Upon termination of this Agreement,a party or the Closing Agent may deliver a form authorizing the release of Earnest 20 Money to the other party or the parties_The party(s)shall execute such form and deliver the same to the Closing Agent. 21 If either party fails to execute the release form,a party may make a written demand to the Closing Agent for the Earnest 22 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 23 the other party does not object to the demand within 20 days of Closing Agent's notice,Closing Agent shall disburse the 24 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period.If Closing Agent 25 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 26 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 27 consistent instructions to Closing Agent to disburse the eamest money or refrain from commencing an interpleader 28 i action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 29 complaint for an interpleader action by first class mail, postage prepaid at the parry's usual mailing address or the 30 t address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 31 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 32 + Money, If either party falls to authorize the release of the Earnest Money to the other party when required to do so 33 under this Agreement,that party shall be in breach of this Agreement.For the purposes of this section,the term Closing 34 Agent includes a Selling Firm holding the Eamest Money. The parties authorize the party commencing an interpleader 35 action to deduct up to$500.00 for the costs thereof. 36 c. Condition of Title. Unless otherwise specified in this Agreement,title to the Property shall be marketable at Closing. 37 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 38 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 39 unduly Interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Monetary 40 encumbrances or liens not assumed by Buyer,shall be paid or discharged by Seller on or before Closing.Title shall be 41 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 42 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 43 acquired title-If the Property has been short platted,the Short Plat number is in the Legal Description. 44 d. Title insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 45 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 46 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 47 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 48 pay any title cancellation fee, in the event such a fee is assessed.The Title Insurance Company shall send a copy of 49 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 50 title policy to be issued,shall contain no exceptions other than the General Exclusions and Exceptions in said standard 51 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so Insurable 52 prior to the Closing Date, then as Buyer's sole and exclusive remedy,the Earnest Money shall, unless Buyer elects to 53 waive such defects or encumbrances,be refunded to the Buyer,less any unpaid costs described in this Agreement,and 54 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 55 consequence of Seller's inability to provide insurable title. 56 e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing"means the 57 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 58 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 59 Closing Agent shall close the transaction on the next day that is not a Saturday,Sunday, legal holiday,or day when the 60 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date 04/05/2019 14: 41 FAX 253 858 7501 John L Scott Gig Harbor 1@004/016 Form 25 CICopyright 2017 Vacant land Purchase 6 Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev,2/17 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued county recording office is closed.Buyer shall be entitled to possession at 9:00 p:m.on the Posses;tiyD.i2ate...$elter_shal -- - - ---maintair�"the�Pfeperty in-its present-cbitditi--otrflbfjri IWW tggT excep e , until the Buyer is entitled to possession. 62 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 63 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 64 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 65 obtaining Buyer's consent,which shall not be unreasonably withheld. 66 f. Section 1031 Like-Kind Exchange. if either Buyer or Seller Intends for this transaction to be a part of a Section 1031 67 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 68 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys'fees and 69 costs)incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 70 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any parry completing a 71 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 72 purposes of completing a reverse exchange. 73 I g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 74 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 75 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 76 including credit report,appraisal charge and lender's title insurance,unless provided otherwise in this Agreement If any 77 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 78 I delinquencies at Closing from money due, or to be paid by, Seller.Buyer shall pay for remaining fuel in the fuel tank if, 79 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 80 such statement to the Closing Agent. Seiler shaft pay all utility charges, including unbilled charges. Unless waived in a1 Specific Term No. 11, Seller and Buyer request the services of Closing Agent In disbursing funds necessary to satisfy 82 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 83 i providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 84 ' equivalent). 85 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 86 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 87 are or become due on or before Closing, Charges levied before Closing,but becoming due after Closing shall be paid 88 as agreed in Specific Term No.12. a9 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 90 terms)to the Multiple Listing Service that published it and to its members,financing institutions,appraisers,and anyone 91 else related to this sale. Buyer and Seller expressly authorize all Closing Agents,appraisers,title insurance companies, 92 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 93 and copies of documents concerning this sale. 94 1. Seller Citizenship and FiRPTA.Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 95 income taxation in Specific Term No.13 is correct.Seller shall execute a certification(NWMLS Form 22E or equivalent) 96 under the Foreign Investment In Real Property Tax Act('FIRPTA")at Closing and provide the certification to the Closing 97 Agent. if Seller is a foreign person for purposes of U.S. Income taxation,and this transaction is not otherwise exempt 98 from FIRPTA,Cfosing Agent is instructed to withhold and pay the required amount to the internal Revenue Service. 99 J. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 100 counteroffers)must be In writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 101 only when the notice is received by Seller,by Listing Broker,or at the licensed office of Listing Broker. Notices to Buyer 102 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 103 Selling Broker,or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 104 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 105 and all other documents shalt be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 106 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice, 107 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 108 document(or a direct fink to such notice or document)shall constitute delivery when:(i)the e-mail is sent to both Selling 109 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 110 Agreement;or(h)Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail(an automatic 111 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 112 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 113 k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 114 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m.of the 115 last calendar day of the specified period of time. Except for the Possession Date,if the last day is a Saturday, Sunday 116 or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 117 Satu Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 118 s7 •c' Buyer's Initials Date Buyer's initials Date Seller's initials Date Seller's Initials Date 04/05/2019 14:42 FAX 253 858 7501 John L Scott Gig Harbor 1,0005;016 Form 25 ®Copyright 2017 Vacant Land Purchase 8 Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Muttiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued Possesion Date,shall not include Saturdays,Sundays or legal holidays.If the parties agree_that an event will_occur.on a.119_..... _. - specifit a181rdar�aZ th everifisfral!TdWrW --hof a 6 cept for theClosrng Dare, which, i it falls on a Saturday, 120 Sunday,legal holiday as defined in RCW 1.16.050,or day when the county recording office is closed,shall occur on the 121 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 122 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror,then 123 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 124 offer or counteroffer to the offeror, rather than on the date the legal description is attached.Time is of the essence of 125 this Agreement. 126 1. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 127 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 128 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 129 electronic form has the same legal effect and validity as a handwritten signature. 130 m. Assignment, Buyer may not assign, this Agreement, or Buyer's rights hereunder,without Seller's prior written consent, 131 � unless the parties indicate that assignment is permitted by the addition of"and/or assigns" on the line Identifying the 132 ! Buyer on the first page of this Agreement 133 11 n. Default. in the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 134 provision, as identified in Specific Term No.7,shall apply: 135 I. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed rive percent (5%)of the 136 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 137 Ii. Seller's Election of Remedies. Seller may, at Seller's option, (a)keep the Earnest Money as liquidated damages 138 as the sole and exclusive remedy available to Seller for such failure, (b)bring suit against Buyer for Seller's actual 139 i damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or(d)pursue 140 any other rights or remedies available at law or equity. 141 f o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 142 certified public accountant to review the terms of this Agreement.Buyer and Seller shall pay their own fees incurred for 143 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement the prevailing party 144 is entitled to reasonable attorneys'fees and expenses. 145 p. Offer.Buyer shall purchase the Property under the terms and conditions of this Agreement. Seller shall have until 9:00 146 p.m.on the Offer Expiration Date to accept this offer,unless sooner withdrawn.Acceptance shall not be effective until a 147 signed copy is received by Buyer, by Selling Broker or at the licensed office of Selling Broker. If this offer is not so 148 accepted,it shall lapse and any Earnest Money shall be refunded to Buyer. 149 q. Counteroffer. Any change in the terms presented In an offer or counteroffer, other than the insertion of or change to 150 Seller's name and Seller's warranty of citizenship status, shall be considered a dounteroffer. If a party makes a 151 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 152 counteroffer, unless sooner withdrawn_ Acceptance shall not be effective until a signed copy is received by the other 153 party,the other party's broker,or at the licensed office of the other party's broker.If the counteroffer is not so accepted, 154 9 shall lapse and any Earnest Money shall be refunded to Buyer. 155 r. Offer and Counteroffer Expiration Date, If no expiration dale is specified for an offer/counteroffer, the 156 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 157 unless sooner withdrawn. 158 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Brokers Branch Manager (if any) and 159 Selling Brokers Managing Broker(if any)represent the same party that Selling Broker represents. Listing Firm, Listing 160 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 161 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 162 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 163 (if any), and Managing Broker(if any)representing both parties as dual agents. If Selling Broker and Listing Broker are 164 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 165 Designated Broker,Branch Manager(if any), and Managing Broker(if any)representing both parties as dual agents.All 166 partes acknowledge receipt of the pamphlet entitled`The Law of Real Estate Agency." 167 I. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 168 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 169 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Finn receiving compensation from 170 more than one party.Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 171 funds in escrow equal to such commission(s)and irrevocably instruct the Closing Agent to disburse the commission(s) 172 directly 10 the Firm(s).in any action by Listing or Selling Firm to enforce this paragraph,the prevailing party is entitled to 173 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date 04/05/2019 14:42 FAX 253 858 7501 John L Scott Gig Harbor 10006/016 Form 25 OCopyrtght 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued court costs and reasonable attorneys'fees. Seller and Buyer agree that the Firms are intended thirdparty beneficiaries 174 _.. .__...-...-- -----...—Q>�LT-ttflsfcgf€dTTi�hC— .......... ..... -------..... ....... ._ _ ... .__� i'TS — u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 176 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 177 future)and what it will cost to do this. Buyer should not rely on any oral statements conceming this made by the Seller, 178 Listing Broker or Selling Broker. Buyer should inquire at the city or county,and water, sewer or other special districts in 179 which the Property is located,Buyer's inquiry should include,but not be limited to:building or development moratoriums 180 applicable to or being considered for the Property;any special building requirements,including setbacks, height limits or 181 restrictions on where buildings may be constructed on the Property;whether the Property is affected by a flood zone, 182 wetlands, shorelands or other environmentally sensitive area; road, school, fire and any other growth mitigation or 183 impact fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building 184 permit;sufficient water,sewer and utility and any service connection charges;and all other charges that must be paid. 185 Buyer and Buyer's agents, representatives,consultants, architects and engineers shall have the right,from time to time 186 during and after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer 187 may need to ascertain the condition and suitability of the Property for Buyer's intended purpose.Buyer shall restore the 188 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be 189 responsible for all damages resulting from any Inspection of the Property performed on Buyers behalf. If the Buyer does 190 not give notice to the contrary on or before the Feasibility Contingency Expiration Date Identified in Specific Term No. 191 15, it shall be conclusively deemed that Buyer is satisfied as to development andlor construction feasibility and cost. If 192 I Buyer gives notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid 193 costs. 194 1 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 195 intended use of the Property;provided that Seller shall not be required to incur any liability or expenses in doing so. 1g6 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 197 i Property and this Agreement Is conditioned on the recording of the final plat containing the Property on or before the 198 date specified in Specific Term No. 14. If the final plat is not recorded by such date,this Agreement shall terminate and 199 the Earnest Money shall be refunded to Buyer. 200 w. information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 201 I from Seller or Listing Firm related to the Property.This contingency'shall be deemed satisfied unless Buyer gives notice 202 identifying the materiality inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 203 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 204 j x. Property Condition Disclaimer.Buyer and Seller agree,that except as provided in this Agreement,all representations 205 and information regarding the Property and the transaction are solely from the Seller or Buyer,and not from any Broker. 206 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 207 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 208 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 209 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 210 building materials, Including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 211 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 212 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 213 { expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 214 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 215 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 216 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 217 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 218 earthquake, landslide, and other available coverage. Brokers may assist the parties with locating and selecting third 219 party service providers, such as inspectors or contractors, but Brokers cannot guarantee or be responsible for the 220 services provided by those third parties, The parties shall exercise their own judgment and due diligence regarding 221 third-party service providers. 222 Buyer's Initials Date Buyer's Initials Dale Seller's Initials Date Settees Initials Date 04/05/2019 14:43 FAX 253 858 7501 John L Scott Gig Harbor 10007/016 Form 22D ®Copyright 2017 Optional Clauses Adderdum Northwest Multiple Lisring Service Rev.2/17 ALL RIGHTS RESERVED OPTIONAL CLAUSES ADDENDUM TO Page i of 2 PURCHASE&SALE AGREEMENT ---_. __Tb.e_foUcwing_is-:part_of-the_EurLhase-and-Sate-,greeroeatdatgrl... Apri105,2019 A_ - between Stuart B Simpson ("Buyer") 2 Buyer "ar and Mason County ("Seiler") 3 Sever saner concerning 160 F Panorama Drive Shelton WA 98584 (the"Property'). 4 Address coy side rP CHECK IF INCLUDED: 5 I 1. fid' Square Footage/Lot Size/Encroachments. The Listing Broker and Selling Broker make no representations 6 concerning: (a)the lot size or the accuracy of any information provided by the Seller; (b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments(fences, rockeries, buildings)on 8 i the Property,or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance.The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 f C3 Standard Owner's Coverage.Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 { additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's tender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 i 3. 16 Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession, 24 4. U Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 prior to the Possession Date. Any personal property remaining on the Property thereafter shall become the 26 property of Buyer,and may be retained or disposed of as Buyer determines. 27 5. U Utilities.To the best of Seller's knowledge, Seller represents that the Property is connected to a: 28 U public water main; ❑ public sewer main-, U septic tank; ❑ well (specify type) 29 ❑ irrigation water(specify provider) ; U natural gas; ❑ telephone; 30 ❑ cable, Cl electricity; 0 other 31 I 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: 34 WALL INSULATION:TYPE: THICKNESS: R-VALUE: 35 CEILING INSULATION:TYPE: THICKNESS: R-VALUE 36 { OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 39 dish and operating equipment; ❑other 40 -5 / Buyers Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date 04/05/2019 14:43 FAX 253 858 7501 John L Scott Gig Harbor i¢]008/016 Forth 22D &Copyright 2017 Optional Clauses Addendum Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 2of2 OPTIONAL CLAUSES ADDENDUM TO PURCHASE& SALE AGREEMENT Continued e ler shafl prove e Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance, If Buyer, In Buyer's sole discretion, does not give notice of disapproval within 42 days (5 days if not filled in)of receipt of the lease(s)or the date that the lease(s)are due,whichever 43 is earlier, then this lease review period shall conclusively be deemed satisfied (waived)and at Closing, Buyer 44 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liabtlity, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days(10 days if not filled in)of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; 51 b. Association bylaws and covenants, conditions,and restrictions(CC&Rs); 52 c. Association meeting minutes from the prior two(2)years; 53 t d. Association Board of Directors meeting minutes from the prior six(6)months; and 54 e. Association financial statements from the prior two(2)years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 11 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 59 I refunded to Buyer. 60 9. d Homeowners'Association Transfer Fee. If there Is a transfer fee imposed by the homeowners'association 61 or any other association(e.g. a "move-in"or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by❑ Buyer; IY Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 j excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 I l 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 i additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to $ ($0.00 if not filled in)of the cost for the home warranty, together 73 r with any included options, and Buyer shall pay any balance. 74 j c, Options to be included: 75 I (none,if not filled in). 76 d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 85 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date 04/05/2019 14:43 FAX 253 858 7501 John L Scott Gil; Harbor Ig 009/016 Form 22B SVCopyngnl2017 Buyer's Property Contingency Addendum Northwest Multiple Listing Service Rev.2117 ALL RIGHTS RESERVED Page 1 of 2 BUYER'S SALE OF PROPERTY CONTINGENCY ADDENDUM TO PURCHASE&SALE AGREEMENT ___�.�e�dlltlw'rrrt-�tt1�PU� -a es ani-Sale Agreeme�d�`�priE-0�2D1`9-- __ — — - 1 between Stuart B Simpson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 softer sellar V concerning 160 E Panorama Drive Shelton WA 98584 (the"Property"). 4 Address City State Lp 1. CONTINGENT ON SALE OF BUYER'S PROPERTY. This Agreement is contingent on Buyer selling Buyer's 5 property at 22622 Brookside Ct SE 6 City of xelm , State of WA (the"Buyer's Property") 7 on or before 07/05/19 (if not filled in, 45 days after mutual acceptance of this Agreement)(the B "Contingency Period"). Buyer shall list Buyer's Property for sale on a multiple listing service in the area serving the 9 property with a licensed real estate firm within 5 days after mutual acceptance of this Agreement. If Buyer fails to 10 do so, this contingency shall be deemed waived and Paragraph 6(d) shall apply. If Buyer has not sold Buyer's 11 Property or given notice waiving this contingency by the end of the Contingency Period,then this Agreement shall 12 ' terminate and the Earnest Money shall be refunded to Buyer. For the purposes of this Addendum,the terms"sell," 13 "selling" and "sold" shall mean that Buyer has entered into a valid and enforceable agreement for the purchase 14 and sale of Buyer's Property. 15 2. WHEN SELLER'S CONSENT IS REQUIRED ON SALE OF BUYER'S PROPERTY. Buyer must obtain Seller's 16 written consent before Buyer accepts any offer for the sale of Buyer's Property that: 17 (a) is contingent on the sale or closing of that(second)buyer's property;and/or 18 i (b) has a closing date fess than 30 or more than 60 days from the date of mutual acceptance of the offer on 19 j Buyer's Property. 20 If Buyer accepts any such offer without Seller's prior written consent, Seller shall have three days to terminate this 21 Agreement from Buyer's notice that the contingency is satisfied (which notice shall include a complete copy of the 22 purchase and sale agreement for the sale of Buyer's Property) and, upon Seller's termination, Buyer shall be in 23 ; default and Seller shall be entitled to remedies as provided for in the Agreement. If Seller does not timely 24 terminate, the Agreement shall not be affected. 25 3. LOAN APPLICATION, If this Agreement is contingent on Buyer obtaining financing pursuant to Form 22A 26 (Financing Addendum), Buyer shall make written application for the Loan(s) (defined in Form 22A) and pay the 27 application fee, if required, for the subject Property ❑within days (5 days if not filled in)after mutual 28 II acceptance of this Agreement, or ❑ within days (5 days if not filled in) after Buyer satisfies the 29 contingency in this Addendum (from mutual acceptance if neither box checked). If Buyer is not required to apply 30 �! for the Loan(s) until after satisfaction of this contingency, the timelines in Form 22A shall not begin until that time. 31 This Paragraph 3 supersedes the requirement for Buyer's loan application in Form 22A. 32 j 4. PROPERTY REMAINS ON MARKET.Seller may keep the Property on the market in the"Contingent"status until 33 Seller has received notice that Buyer has satisfied or waived this contingency. If prior to that time, Seller accepts 34 another offer, Seller shall give notice to Buyer and shall give Buyer days (5 days if not filled in) or 35 by the expiration of the contingency in Paragraph 1, whichever is earlier (the "Bump Period")to waive or satisfy 36 this contingency, If Buyer does not timely waive or satisfy this contingency, this Agreement shall terminate and 37 the Earnest Money shall be refunded to the Buyer. Seller's notice shall be on the Bump Notice (Form 44) or 38 similar form, and Buyers reply shall be on Bump Reply(Form 46)or similar form. 39 S. CONTINGENCY SATISFIED. Buyer shall give notice to Seller within 2 days of entering into an agreement to sell 40 Buyer's Property(i.e., the contingency is"satisfied"). Buyer's notice shall include a complete copy of the purchase 41 and sale agreement for the sale of Buyer's Property. The sale of the Property shall close 3 days after the closing 42 of the sale of Buyer's Property. Buyer's notice shall be on the Contingency Property Notice (Form 90K)or similar 43 form. Buyer may not extend the closing date for the sale of Buyer's Property without Sellers written consent. 4a 1�. �/S" i9 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date 04/05/2019 14:44 FAA 253 858 7501 John L Scott Gig Harbor 1&010/016 Form 226 ©Copyright 2017 Buyer's Property Contingency Addendum Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 2 of 2 BUYER'S SALE OF PROPERTY CONTINGENCY ADDENDUM TO PURCHASE &SALE AGREEMENT Canflnued 6. BUYER'S PROPERTY—FAILURE TO CLOSE. 45 (a) Notice to Seller. Buyer shall give notice to Seller within 2 days of learning that the safe of Buyer's Property 46 has failed_ If Buyer does not give such timely notice,then Buyer shall be in default, Such netice must be given 47 regardless of whether Buyer chooses to proceed with this Agreement. 48 (b) Contingency Survives. If the sale of Buyer's Property fails to close through no fault of Buyer before expiration 49 of the Contingency Period in Paragraph 1, then this contingency shall be reinstated until the Contingency 50 Period has expired. 51 (c) Agreement Terminates, If the sale of Buyer's Property fails to close through no fault of Buyer after expiration 52 of the Contingency Period, then this Agreement shall terminate and the Earnest Money shall be refunded to 53 Buyer. 54 (d) Waiver by Buyer. If the sale of Buyer's Property fails to close through no fault of Buyer after expiration of the 55 Contingency Period, Buyer shall have the option of waiving the contingency and proceeding with the 56 Agreement. By waiving this contingency, Buyer also waives all other conditions in this Agreement (including 57 financing or any other contingency). If Buyer waives this contingency(whether after failure of Buyer's Property 58 to close or otherwise),the sale of the Property shall close 30 days after Buyer's waiver. 59 (e) Waiver by Buyer— New Construction. If at the time of Buyer's waiver, a Certificate of Occupancy(CO)or its 60 equivalent for the Property has not been issued by the applicable government authority, then Buyer shall 61 close within days(5 days if not filled in), of notice from Seiler that a Certificate of Occupancy, 62 or equivalent, has been issued or within 30 days of waiver,whichever is later, 63 7. CLOSING DATE. The Closing Date set forth in this Addendum shall supersede the Closing Date set forth in the 64 Agreement. 65 8. OTHER. 66 67 j 68 69 70 71 72 73 74 75 76 77 78 79 i 80 81 82 83 84 85 86 87 88 89 90 91 92 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date 04/05/2019 14:44 FAX 253 858 7501 John L Scott Gia Harbor [¢1011/016 Form 22T ClCopyrighl 2015 Title Contingency Addendum Northwest Multiple Listing Service Rev.7115 ALL RIGHTS RESERVED Page 1 of 1 TITLE CONTINGENCY ADDENDUM TO PURCHASE&SALE AGREEMENT The followinc;_is_part of She Purchase-and Sale Agreement daipd_ A�r11.05,21119 _ between Stuart B Simpson ('Buyer') 2 euyer Buyer and Mason County ("Seller) 3 Seflff Sella' concerning 160 E Panorama Drive Shelton WA 98584 (the"Property"). 4 Address City Stale Zip 1. Title Contingency.This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 6 days(5 days if not filled in) from❑ the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer, if Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title,which Seiler did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 l shalt apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title.This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 Buyer's Initials Date Buyers Initials Date Sellers Initials Date Seller's Initials Date 04/05/2019 14:44 FAX 253 858 7501 John L Scott Gig Harbor 16012/016 Farm 35F ®Copyright 2010 Feasibility Contingency Addendum Norhwest Multiple Listing Service Rev.7110 ALL RIGHTS RESERVED Page 1 or 1 FEASIBILITY CONTINGENCY ADDENDUM _ . ._ The ollowina.is"garLQLtba-P-ucQhas_e-and-Sate_AgreemenLdated---ARriLOS,--012-_ between Stuart B Simpson ('Buyer") Buyer Buyer _ ` Y ) 2 and Mason County ("Seller") 3 seife! Sellar concerning 160 E Panorama Drive Shelton WA 98584 (the"Property"), 4 Address city Scale Lp Feasibility Contingency. Buyer shall verify within 90 days (10 days if not filled in)after mutual acceptance 5 (the "Feasibility Contingency Expiration Date") the suitability of the Property for Buyer's intended purpose including, 6 but not limited to,whether the Property can be platted, developed and/or built on (now or in the future)and what it will 7 cost to do this. This Feasibility Contingency SHALL CONCLUSIVELY BE DEEMED WAIVED unless Buyer gives 8 notice of disapproval on or before the Feasibility Contingency Expiration Date. If Buyer gives a timely notice of 9 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. Buyer should not 10 rely on any oral statements concerning feasibility made by the Seller, Listing Broker or Selling Broker. Buyer should 11 inquire at the city or county, and water,sewer or other special districts in which the Property is located. Buyer's inquiry 12 shall include, but not be limited to: building or development moratoria applicable to or being considered for the 13 Property; any special building requirements, including setbacks, height limits or restrictions on where buildings may be 14 constructed on the Property; whether the Property is affected by a flood zone, wetlands, shorelands or other 15 environmentally sensitive area; road,school, fire and any other growth mitigation or impact fees that must be paid;the 16 procedure and length of time necessary to obtain plat approval and/or a building permit; sufficient water, sewer and 17 utility and any services connection charges;and all other charges that must be paid. 18 Buyer and Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to 19 time during the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may 20 need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 21 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall 22 be responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf. 23 ❑ AGREEMENT TERMINATED IF NOTICE OF SATISFACTION NOT TIMELY PROVIDED. If checked, this 24 Agreement shall terminate and Buyer shall receive a refund of the Earnest Money unless Buyer gives notice to Seller 25 on or before the Feasibility Contingency Expiration Date that the Property is suitable for Buyer's intended purpose. 26 i Buyer's Initials Date Buyer's Initials Dale Seller's Initials Date Seller's Initials Date 04/05/2019 14:44 FAX 253 858 7501 John L Scott Gig Harbor 19013/016 Fon"34 ®Copyright 2010 Addendum/Amendment to P&S Northwest Multiple Listing Service Rev.7110 ALL RIGHTS RESERVED Page t of 1 ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT —ft-fdllawir f art OfZl7e Pu— ase a nd Sale Agreement dated r - � -7 1 between �?f"1.�.G%L�-� !� 'St�'50Pl— ("Buyer')2 Buyer Buyer and Mason County ("Seller")3 Scher suer concerning acl C t (the''Property").4 Address "y swle Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this 6 purchase and sales agreement,in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3.Escrow shall be Mason County Title and Escrow, Colleen Reamer. 9 4. Buyer shall pay for the Mason County Title insurance policy. 10 S. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 11 12 6.Buyer shall pay all current and past due Association dues. 13 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 14 Washington. 15 8. Commissioner Randy Neatherlin will sign for Mason County. 16 j 9. Seller has never occupied the property. 17i 18 19 I 20 i 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 Buyer's Initials Date Buyers Initials Date Setters Initials Date Seller's Initials Date 04/05/2019 14:44 FAX 253 858 7501 John L Scott Gig Harbor 10014/016 John L.Scott Real Estate ABA Disclosure �9ohn f—Scot' JLS Form 68 REAL ESTATE Washington 8 Idaho June 2017 AFFILIATED BUSINESS ARRANGEMENT DI.SCLOSllRE-S-T_E1.T_EMENT Date: 04/05/2019 From: John L. Scott, Inc. Purchaser: Stuart B Simpson Property Address: 160 E Panorama DR Shelton,WA 98584 This is to give you notice that John L. Scott, Inc.,John L. Scott Oregon, Inc., and Bend OR RE LLC,d/b/a John L. Scott—Bend (each a"JLS Entity"and collectively, "JLS Entities")have a business relationship with Priority Home Lending, LLC("Priority Home Lending"). The principal owner of JLS Entities has an indirect ownership interest In JLS Mortgage Venture III LLC which owns a 49% interest in Priority Home Lending. Because of this relationship, this referral may provide the JLS Entities a financial or other benefit, Set forth below is the estimated charge or range of charges for the settlement services listed. You are NOT required to use the listed provider(s)as a condition for the sale or purchase of the Property. THERE ARE FREQUENTLY OTHER SETTLEMENT-SERVICE PROVIDERS AVAILABLE WITH SIMILAR SERVICES; YOU ARE FREE TO SHOP AROUND TO DETERMINE THAT YOU ARE RECEIVING THE BEST SERVICES AND THE BEST RATE FOR THESE SERVICES. i I Service Provider Settlement Services Charges or Range of Charges Priority Home Lending, LLC Processing Fee $600.00 Priority Home Lending, LLC Underwriting Fee $695.00 Acknowledgement ]/we have read this disclosure form,and understand that a JLS Entity is referring me/us to purchase the above-described settlement service and may receive a financial or other benefit as the result of this referral. Consumer Date Consumer Date 04/05/2019 14:45 FAX 253 858 7501 John L Scott Gig Harbor LA015/016 Jdin 0 ScolL Inc. ScDs LS osure Sohn L��Ji'nf JLS Form S8-AHS �+ V September 2015 REAL ESTATE Amencan'ome -iela- orpora ron-JoTin2 Sc—ffo -f�eaFEs� - Disclosure Statement This is to give you notice that John L. Scott Real Estate ("JLS") performs advertising and data collection services for American Home Shield Corporation ("AHS"), a home services contract provider. ANS pays JLS fair market value for such services actually performed and substantiated. Because of this contractual relationship, a referral to AHS may provide JLS or one of its affiliated companies a financial benefit. , JLS and AHS are separate and unaffiliated legal entities, and JLS assumes no responsibility for AHS's j performance of the home services contract obligations. All underwriting and coverage determinations are made by AHS, and not by JLS. JLS and its affiliated companies do not require that you purchase a home services contract in connection with your home purchase or sale transaction. And if you do decide to purchase a home services contract, you are free to purchase from a provider other than AHS. You are encouraged to carefully review the terms of the AHS home services contract and to contact AHS's Account Executive Assistance Department directly at 1-866-862-4508 if you have questions regarding coverage or exclusions from coverage, fees,or any other aspect of the home services contract. I Receipt Acknowledged: Client: Date: 33 Client: Date: 04/05/2019 14:45 FAX 253 858 7501 John L Scott Gig Harbor L&016/016 ALTA COMMITMENT FOR TITLE INSURANCE SCHEDULE A EXHIBIT "A" Legal Description: Lot thirteen (13), Block one (1), Shorecrest Terrace 3rd Addition,Volume 5 of Plats, pages 92 and 93, records of Mason County, Washington. Parcel No. 32021 56 01013 Abbreviated Legal: Lot 13, BLK 1, Shorecrest Terrace Third Addn. Parcel No(s): 32021-56-01013 Purported Address: None assigned,WA i I I I i I i i This page is only apart of a 2016 ALTA®Commitment for Trite Insurance This Commitment is not valid without the Notice,the Commilment to Issue Policy'the Commitment Conditions Schedule A;Schedule B Part I-Requirements and Schedule B.Part 11-Exceptions. ORT Form 4690 WA A 08101/16;TC 0410218 Schedule A ALTA Commitment for Title Insurance Page 2 of 2 Richard Beckman Vacant Land Agent Detail Report Page 1 of 2 Listing# 1416127 160 E Panorama Dr,Shelton 98584 STAT: Active LP: $5,000 County: Mason LT: 13 BLK: 1 CMTY: Shorecrest PRJ: Shorecrest Terrace 3rd Type: Vacant Land CDOM: 24 AR: 176 TAX: 320215601013 OLP: $5,000 MAP: GRD: Internet: Yes DD: Hwy 3,Right on Agate,right on FIN: Crestview,left on Panorama to LD: 03/15/2019 appoximate address on right XD: 10/16/2019 OMD: LAG: Richard Beckman(55681) PH: (360)790-1921 FAX: (360)426-1645 PH Type: Cellular LO: Richard Beckman Realty Group(4537) PH: (360)426-5521 SOC: 4 Cmnts: CLA: PH: ZJD: County SKS: No CLO: PTO: Yes F17: Exempt ZNR: RR5 QTR/SEC: 21203 OTVP: OWN: Mason County GZC: Residential OPH: (360)427-9670 OAD: Shelton,WA POS: Closing TX$: $0 TXY: 2018 SNR: No ATF: TRM: Cash Out,Conventional TER: STY: 40-Res-Less thn 1 Ac WRJ: Shorecrest Right of First Refusal: No ACR: 0.200 LSF: 8,712 LSZ: 70x124 WFG: DOC: CCRs WFT: LDE: Paved Street VEW: HOA: RD: North RDI: County Maintained,County Right of Way,Paved IMP: FTR: Brush,Evergreens TPO: Sloped SLP: LVL: Community Features: CCRs,Clubhouse,Community Waterfront/Pvt Beach WTR: In Street SFA: No ESM: GAS: Not Available STD: SUR: ELE: In Street SDA: No SST: SWR: Not Available SDI: No SDD: SOX: SD: Pioneer#402 EL: Pioneer Primary Sch JH: Pioneer Intermed/Mid SH: Shelton High 3rd Party Aprvl Req: None Bank/REO Owned Y/N: No Agent Only Remarks: Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance.Please use Mason County Title#20191734 Marketing Remarks: This lot, located in Shorecrest,offers protective CC&R's,community swimming pool,saltwater access and clubhouse.This property is covered with trees and brush.The property slopes between Panorama Dr and Bridger Lane and may make an ideal lot to build a daylight basement home. Information Deemed Reliable But Cannot Be Guaranteed. Lot Sizes and Square Footage Are Estimates. 04/08/2019-11:09AM Richard Beckman Vacant Land Agent Detail Report Page 2 of 2 Realist Tax Tax ID: 3-20-21-56-01013 Tax Year: Ann Tax: Address: Townshp: 1 402 S P3 F5 L H County: Mason FipsStCd: 53045 Sub-d: Owner: Mason County Assess Imp: $2,500 Assess TV: $8,500 Assess Year: 2017 Land As: $6,000 Lot Depth: Lot Front: Lot SF: 8,712 Water: Sewer: Information Deemed Reliable But Cannot Be Guaranteed. Lot Sizes and Square Footage Are Estimates. 04/08/2019-11:09AM TerraScan TaxSifter- Mason County Washington Page 1 of 2 MASON COUNTY WASHINGTON TAXSIFTER "LM PAYMENT CART(0) S MPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PA(3E CONTAC DISCLAIME Patti McLean Mason County Assessor 411 N STH ST Shelton,WA 98584 Parcel 32021-56-01013 MASON COUNTY S ••. 91-Undeveloped-Land MASON COUNTY COURTHOUSE ® 411 N STH ST �SHELTON WA EXEMPT FULL YEAR 985843400 SHORECRESTTERRACE 3RD ADD BLK: 1 LOT: 13 2019 Market Value 2019 Data ._.__......, .___ ...... , Land: $6,000.!Land: $0 District: 0191 Tax District 0191: Improvements: $2,750 'Improvements: $0 Current Use/DFL No Permanent Crop: j $0 !Permanent Crop: $0 _ __------. ....... —_--- Total $8,750,'Total $0 Total Acres: 0 20000:. Ownership Owner's Name Ownership% MASON COUNTY 100 Sales History 02/08/16 '2052162 1 RAICH,MITCHELL L MASON COUNTY $0 il : ._. -- _.._ -.- - ......__ __ __ 02/15/06 1860692 1 200683190 WILLIAM A&TRUDY LOONEY* MITCHELL L RAICH $Q 09/10/99 1697829 1 -- 199950559 TRUDY 5 LOONEY WILLIAM A LOONEY i $03 04/08/96 '624856 1 199636128 {ROBERT L JR&'ALISON BOYD WILLIAM A LOONEY- $5,700; 1 11/05/92 1554579 11 199219886 1 GEORGIA M BOYD ROBERT L(JR)&ALISON BOYD $1 Historical Valuation Info Billed Owner Land 2019 ;MASON COUNTY $6,000 $2,750 $0! $8,750 $8,7501 $0 2018 ,MASON COUNTY $6,000 $2,500, $0; $8,500, $8,500; $0 — — _. 2017 MASON COUNTYVv.$9,500: $0 $0j $9,500 $9,500: $0 2016 jMASON COUNTY $9_025 $0 $0 $9,025 $9,025 $Q. 2015 'RAICH,MITCHELL L __$8,550: _-- $0. $01 $8,5501 $8,550` $OI Parcel Comments No Comments Available https://property.co.mason.wa.us/Taxsifter/Assessor.aspx?keyId=3471805&parcelNumber=... 4/10/2019 2052162 MASON CO WA 02/08/2016 10:50 RM DEED MASON COUNTY TREASURER #90319 Rec Fee: $75.00 Pages: 3 I IIIIIII IIIIII III IIII IIIIIII IIIIII IIII IIII VIII VIII IIIIIII III(IIII VIII IIII IIII AFFIDAVIT No. ice. WA R.E. EXCISE TAX Return Address: FEB 0 5 2016 Mason County Treasurer Attention: Teri EXEMPT PO Box 429 LISA FR,;ZIER Shelton WA 98584 Treas., Mason County CD#79 TAX DEED Grantor(Seller): Mason County Treasurer Elisabeth Frazier Additional on pg Grantee(Buyer):(1) Mason County a Municipal Corporation (2) Additional on pg , Legal description (abbreviated)-Shorecrest Terrace 311 Add Blk: 1 Lot: 13 Additional on pg , Assessor's Tax Parcel ID- #32021-56-01013 STATE OF WASHINGTON ] COUNTY OF MASON ]ss. THIS INDENTURE made this 22nd day of January, A.D., 2016, between Elisabeth Frazier, as Treasurer of Mason County, State of Washington, party of the first part, and Mason County a Municipal Corporation 411 N 5th Street Shelton WA 98584 party of the second part: WITNESSETH, That whereas, at a public sale of real property held on the 22nd day of January A.D., 2016, pursuant to a real property tax judgment entered in the Superior Court in the County of Mason on the 4th day of January, A.D., 2016, in proceedings to foreclose tax liens upon real property and an order of sale duly issued by said Court, Mason County a Municipal Corporation duly purchased in compliance with the laws of the State of Washington, the following described real property to wit: Lot thirteen(13), Block one (1), Shorecrest Terrace Third Addition, Volume 5 of Plats, pages 92 and 93, records of Mason County, Washington. Parcel No. 3202156 01013. and that said Mason County a Municipal Corporation has complied with the laws of the State of Washington necessary to entitle them to deed for said real property. NOW, therefore, know ye, that I Elisabeth Frazier, County Treasurer of said County of Mason, State of Washington, in consideration of the premises and by virtue of the statutes of the State of Washington, in such cases provided, do hereby grant and convey unto Mason County a Municipal Corporation heirs and assigns, forever said real property hereinbefore described. e'day Given under my hand and seal of office this of February ,A.D., 2016. LS6—W J F E I C I A[ 6''4� Elisabeth Frazier CIO G Mason County Treasurer It 2 STATE OF WASHINGTON ] COUNTY OF MASON ]ss. On this Ah day of February , A.D., 2016,before me. The undersigned Dawna L Woodruff in and for the said County and State, personally appeared Elisabeth Frazier to me personally known and known to be the Treasurer of Mason County, Washington, and who executed the foregoing instrument, and be acknowledged to me that she signed and executed the same as Treasurer of said County, as her free and voluntary act and deed, for the uses and purposes and in the capacity therein mentioned. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. PA=LWOODRUFF blicington DAWNA L WOODRUFF DRUFFt✓,l'PIRLS NOTARY EXPIRATION: SEPT 15, 2019 019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 4/15/19 PREVIOUS BRIEFING DATES: Multiple/Follow-up (If this is a follow-up briefing, please provide only new information) ITEM: Approval of the January 2019 — December 2021. Collective Bargaining Agreement (CBA)for Teamsters Union Local No. 252 representing Mason County's Appraisers Unit BUDGET IMPACTS: Supplemental—Funded by Ending Fund Balance. BACKGROUND: The exclusive representatives of Teamsters Union Local No. 252 representing Mason County Appraisers Unit have reached a tentative agreement with Mason County for the 2019-2021 term. It is noted and commended to the Commissioner's that the parties reached this Agreement through a very collaborative negotiations process. RECOMMENDED OR REQUESTED ACTION: Approval of the January 2019 through December 2021 Collective Bargaining Agreement for Teamsters Union Local No. 252 representing Mason County's Appraisers Unit. ATTACHMENTS: Collective Bargaining Agreement on file with Clerk of the Board. Briefmg Summary 4/11/2019 COLLECTIVE BARGAINING AGREEMENT January 1, 2019 — December 31, 2021 BETWEEN TEAMSTERS UNION LOCAL NO. 252 !} �ap"CHERy�O o -+ m a 2cy y3; ,t'yi Safi` AND MASON COUNTY APPRAISERS UNIT � � . Co j 2 1854 .,,, TABLE OF CONTENTS ARTICLE1 -DEFINITIONS.........................................................................................................5 ARTICLE2 -RECOGNITION......................................................................................................6 2.1 RECOGNITION......................................................................................................................6 2.2 NEW CLASSIFICATIONS .......................................................................................................6 ARTICLE 3 -UNION SECURITY.................................................................................................7 3.1 UNION REPRESENTATION....................................................................................................7 3.2 NONDISCRIMINATION-UNION ACTIVITY ..........................................................................8 ARTICLE 4 -UNION/EMPLOYER RELATIONS ...................................................................8 4.1 UNION ACCESS.....................................................................................................................8 4.2 FACILITY USE ......................................................................................................................8 4.3 STEWARDS............................................................................................................................8 4.4 ORIENTATION.......................................................................................................................9 4.5 BULLETIN BOARDS...............................................................................................................9 4.6 CONTRACT DISTRIBUTION...................................................................................................9 4.7 NEGOTIATIONS RELEASE TIME...........................................................................................9 4.8 GRIEVANCE RELEASE TIME................................................................................................9 4.9 UNION BUSINESS..................................................................................................................9 4.10 BARGAINING UNIT ROSTER .........................................................................................1 0 ARTICLE 5-EMPLOYMENT....................................................................................................10 5.1 PROBATIONARY PERIODS..................................................................................................1 0 5.2 TYPES OF EMPLOYMENT ...................................................................................................10 5.3 CONTRACTORS...................................................................................................................11 5.4 STUDENTS/INTERNS..........................................................................................................11 ARTICLE 6-HOURS OF WORK AND OVERTIME..............................................................12 6.1 WORKDAY/WORKWEEK..................................................................................................12 6.2 WORK SCHEDULES ............................................................................................................12 6.3 REST/MEAL BREAKS........................................................................................................13 6.4 OVERTIME..........................................................................................................................13 6.5 Comp TIME........................................................................................................................13 ARTICLE 7-EMPLOYMENT PRACTICES............................................................................14 7.1 NONDISCRIMINATION ........................................................................................................14 7.2 JOB POSTING......................................................................................................................14 7.3 PROMOTIONS......................................................................................................................15 7.4 PERSONNEL FILE/POLICIES.............................................................................................15 7.5 EVALUATIONS....................................................................................................................16 7.6 DISCIPLINE/CORRECTIVE ACTION..................................................................................17 ARTICLE8-SENIORITY...........................................................................................................18 8.1 DEFINITIONS ......................................................................................................................18 8.2 APPLICATION OF SENIORITY.............................................................................................19 8.4 LOSS OF SENIORITY...........................................................................................................20 8.5 LAYOFFS.............................................................................................................................21 Teamsters Local No.252 Appraisers and Mason County 2019-2021 Collective Bargaining Agreement Page 2 8.6 NOTICE...............................................................................................................................22 8.7 MEETING WITH UNION .....................................................................................................22 8.8 AFFECTED GROUP .............................................................................................................22 8.9 VACANT POSITIONS ...........................................................................................................23 8.10 SENIORITY LIST.................................................................................................................23 8.11 ORDER OF LAYOFF............................................................................................................23 8.12 COMPARABLE EMPLOYMENT ...........................................................................................23 8.13 LAYOFF OPTIONS ..............................................................................................................23 8.14 REDUCTION HOURS/FTE.................................................................................................25 8.15 RECALL......................:.......................................................................................................25 8.16 VACATION&LEAVE CASH OUTS/PAY............................................................................26 8.17 UNEMPLOYMENT CLAIMS.................................................................................................26 ARTICLE9-WAGES...................................................................................................................26 9.1 WAGE SCHEDULE. .............................................................................................................26 9.2 HIRE-IN RATES..................................................................................................................27 ARTICLE 10-OTHERCOMPENSATION...............................................................................27 10.1 CALL-BACK PAY ...............................................................................................................27 10.2 WORK IN A HIGHER CLASSIFICATION..............................................................................28 10.3 MILEAGE REIMBURSEMENT..............................................................................................28 10.4 LONGEVITY........................................................................................................................28 10.5 CLOTHING ALLOWANCE...................................................................................................28 ARTICLE11 -HOLIDAYS...........................................................................................................28 11.1 HOLIDAYS..........................................................................................................................28 11.2 RELIGIOUS HOLIDAYS.......................................................................................................29 11.3 HOLIDAY OBSERVANCE.....................................................................................................29 11.4 HOLIDAY ON DAY OFF......................................................................................................29 11.5 HOLIDAY COMPENSATION ................................................................................................29 ARTICLE12-VACATION..........................................................................................................30 12.1 VACATION ACCRUAL.........................................................................................................30 12.2 VACATION SCHEDULING ...................................................................................................31 12.3 VACATION PAY..................................................................................................................31 12.4 VACATION UPON TERMINATION.......................................................................................31 ARTICLE13 - SICK LEAVE........................................................................................................32 13.1 SICK LEAVE ACCRUAL......................................................................................................32 13.2 SICK LEAVE USAGE...........................................................................................................32 13.3 SHARED LEAVE..................................................................................................................32 13.4 COORDINATION-WORKER'S COMPENSATION................................................................32 13.5 FAMILY MEMBER..............................................................................................................33 13.6 SICK LEAVE CASH OUT.....................................................................................................33 ARTICLE 14-LEAVES OF ABSENCE.....................................................................................33 14.1 IN GENERAL.......................................................................................................................33 14.2 JURY DUTY/COURT..........................................................................................................33 14.3 MILITARY LEAVE..............................................................................................................34 Teamsters Local No.252 Appraisers and Mason County 2019-2021 Collective Bargaining Agreement Page 3 14.4 BEREAVEMENT..................................................................................................................34 14.5 MAINTENANCE OF SENIORITY ..........................................................................................34 14.6 LEAVE WITHOUT PAY.......................................................................................................34 14.7 FAMILY LEAVE-FMLA...................................................................................................34 14.8 MATERNITY LEAVE...........................................................................................................35 14.9 INCLEMENT WEATHER......................................................................................................35 14.10 WASHINGTON STATE PAID LEAVE COMPLIANCE............................................................35 ARTICLE15-HEALTH & WELFARE.....................................................................................35 15.1 HEALTH AND LIFE INSURANCE.........................................................................................35 15.2 RETIREMENT AND TEAMSTERS PENSION..........................................................................36 ARTICLE16 - TRAINING............................................................................................................36 16.1 TRAINING...........................................................................................................................36 16.2 TRAINING REIMBURSEMENT.............................................................................................37 ARTICLE 17-LABOR/MANAGEMENT COMMITTEES...................................................37 17.1 PURPOSE OF COMMITTEE .................................................................................................37 17.2 COMPOSITION OF COMMITTEE.........................................................................................37 17.3 COMPENSATION.................................................................................................................37 ARTICLE 18-HEALTH & SAFETY.........................................................................................37 18.1 SAFE WORKPLACE ............................................................................................................37 18.2 HEALTH& SAFETY PLAN..................................................................................................38 18.3 DRUG FREE WORKPLACE .................................................................................................38 18.4 WORKPLACE VIOLENCE..................................................................................................3 8 ARTICLE 19 - GRIEVANCE PROCEDURE .............................................................................38 19.1 GRIEVANCE DEFINED........................................................................................................38 19.2 GRIEVANCE PROCEDURE ..................................................................................................39 19.3 UNION/EMPLOYER GRIEVANCE......................................................................................41 19.4 SCHEDULE OF MEETINGS..................................................................................................41 ARTICLE 20 - NO STRIKE/NO LOCKOUT ...........................................................................41 20.1 No STRIKE/No LOCKOUT................................................................................................41 ARTICLE 21 -MANAGEMENT RIGHTS AND RESPONSIBILITIES ................................42 21.1 MANAGEMENT RIGHTS AND RESPONSIBILITIES...............................................................42 ARTICLE 22 - GENERAL PROVISIONS .................................................................................42 22.1 SAVINGS CLAUSE...............................................................................................................42 ARTICLE 23-ENTIRE AGREEMENT.....................................................................................43 23.1 DURATION CLAUSE............................................................................................................43 23.2 ENTIRE AGREEMENT.........................................................................................................43 SIGNATURES.................................................................................................................................44 APPENDIX1....................................................................................................................................45 Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 4 PREAMBLE Mason County, a political subdivision of the State of Washington, hereinafter referred to as the "County"or`Employer,"and Teamsters Union Local No.252,hereinafter referred to as the"Union," do hereby enter into this Agreement. The Employer and the Union agree that the effective, efficient and uninterrupted performance of governmental service to the community is their common objective. In order to assist them in achieving that objective, this Agreement represents the establishment of fair and reasonable compensation and working conditions for the employees in this bargaining unit through the collective bargaining process. The Employer and the Union recognize that the success of these objectives depends upon the Employer's success in establishing the service,upon the ability and creative contributions of the employees, and upon the joint efforts of both parties in improving the service. Therefore, the Employer and the Union encourage, to the greatest degree possible, friendly and cooperative relations between their respective representatives at all levels and among all employees. ARTICLE 1—DEFINITIONS As used herein,the following terms shall be defined as follows: 1.1 Bargaining Unit(Union) shall be Teamsters Union Local No. 252. 1.2 Employer shall mean the Board of Mason County Commissioners and Mason County Elected Officials as identified in the Preamble to this Agreement. 1.3 Employee shall mean a person occupying a position and paid a salary or wage by the Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof) covered by this Agreement. Employee shall not include any person retained by the Employer under a written personal services or consultant contract or agreement. 1.4 Executive,Administrative, and Professional Employees shall mean all employees as defined in WAC 296-128-500. 1.5 Job classifications and salary steps are listed and categorized in Appendix A of this Agreement. 1.6 "Immediate family"shall be defined as persons related by blood,marriage, or legal adoption in the degree of relationship of grandparent, parent, wife, husband, brother, sister, child biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis who is under eighteen years of age; or eighteen years of age or older and incapable of self-care because of a mental or physical disability,grandchild,domestic partner (state registered), in compliance with WAC 296-130-030 and RCW 49.12.270 (or subsequent statutes)and other persons with the approval of the Elected Official/Department Head or designee. 1.7 Overtime shall mean all Employer-required work which has been performed in excess of forty hours per week, consistent with Article 6.4. 1.8 Promotions,Transfers and Demotions defined and distinguished: Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 5 a. Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range. b. Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range. c. Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range. 1.9 Vacation shall mean a scheduled work day or accumulation of scheduled work days on which an employee may, by pre-arrangement, continue to receive the regular rate of compensation although he or she does not work. 1.10 Day shall mean for the purpose of timelines associated with grievances, appeals and policy issues, shall mean a calendar day. ARTICLE 2—RECOGNITION 2.1 RECOGNITION The Mason County Board of Commissioners for MASON COUNTY recognizes that the Teamster Union Local No. 252, Centralia and Olympia, Washington, has the right to bargain for all full-time and regular part-time employees of the Mason County departments of the Assessor's office including Appraisers and G.I.S. Technicians, excluding: supervisory employees, confidential employees, and employees participating in a job school program from Mason County high schools or, by mutual agreement, from any accredited college or vocational school, which shall be coordinated with the student's academic schedule, under the conditions set forth in the Washington State Public Employee's Collective Bargaining Act of 1967. All collective bargaining with respect to wages,hours and working conditions shall be conducted by authorized representatives of the Union and authorized representatives of the Employer. Agreements reached between the parties of this Agreement shall become effective only when signed by the authorized representatives of the Union and by the Board of Mason County Commissioners. 2.2 NEW CLASSIFICATIONS When new Regular or Temporary positions are created within the Departments represented or the classifications listed in Article 9.1,the Union will be notified of the pending action prior to hire. When existing classifications are substantially modified within the Departments represented or the classifications listed in Article 9.1, the Union will be notified of the pending action within ten (10) working days of the date that the position is first posted/advertised or the proposed effective date of the action that would change the status of the classification. It is mutually agreed that it is the intent of the parties to meet,upon request by either party, in order to include or exclude new or modified positions in the bargaining unit consistent with the duties, responsibilities, and organizational level of the classification. The parties agree that new classification(s) designated and approved by the Employer to be within the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 6 bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment Relations Commission(FERC). If either party disagrees with the pay plan designation for a new or reclassified position, the parties recognize the determination of whether the position is included within the bargaining unit may be reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification to be included in the bargaining unit, the position shall be placed within the Union salary schedule at the appropriate rate of pay and at a step arrived at either by mutual agreement/ negotiation or PERC ruling. ARTICLE 3—UNION SECURITY 3.1 UNION REPRESENTATION a. It is mutually agreed that only Union members of this unit shall engage in active participation in Union affairs of this unit or serve in a role of leadership of the unit such as: serving as a delegate or representative,serving on negotiating or other Union committees, or participating in other similar activities to the interest of the unit. b. The Union shall have up to a thirty (30) minute orientation with new employees' during the employees regular work hours. The Union will explain that it is the designated as the exclusive representative for all employees covered under the Collective Bargaining Agreement. The Union shall inform each new employee that membership in the Union is voluntary and only when an employee clearly and affirmatively consents to joining the Union may the Union collect fees. In addition,the Union shall explain to the new employee the rights and the benefits the employee would forgo by being a non-member. c. The Union agrees-to accept employees as members without discrimination as to race,color, creed, sex, sexual orientation, national origin or physical, sensory or mental disability or protected classes under the law. d. The Employer will provide for payroll deduction of Union dues and initiation fees upon authorization by the employee.Payroll deduction authorization cards must be received by the County department by the 15th day of the month to be recognized as effective for that month. The County will transmit to the duly designated officer of the Union the total amount so deducted together with the list of names of the employees from whose pay deductions were made.All refunds of such deductions which may be required to be made to any employee shall be made by the Union, and the Union shall settle all questions, and disputes between it and its members with reference to the deductions or refunds of the like without recourse to the County. e. The Employer will distribute one copy of this Agreement to each employee in the unit and to each newly hired employee of the unit.The cost of printing this Agreement shall be equally shared between the Department and the Union. f. The Union agrees to supply the Employer with lists of officers of the Union and representatives and to keep such lists current.The Employer will recognize the officers and representatives, or shop stewards. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 7 g. Signatory organization will indemnify,defend,or hold the Employer harmless against any claims made and against any suit instituted against the County on account of any check-off of dues for the Union organization.The Union agrees to refund to the County any amounts paid to it in error on account of the check-off provisions upon presentation of proper evidence thereof by the County. 3.2 NONDISCRIMINATION—UNION ACTIVITY Neither parry shall discriminate against any employee because of membership in or non-membership in or activity on behalf of the Union. No employee shall be discharged or discriminated against for upholding Union principles, fulfilling duties as a Steward in the Union or serving on a Union committee. ARTICLE 4—UNION/EMPLOYER RELATIONS 4.1 UNION ACCESS Employees shall have the right to Union representation. The Union's authorized staff representatives shall have access to the Employer's premises where employees covered by this Agreement are working for the purpose of investigating grievances and contract compliance, after notifying the Employer. Access for other purposes shall not be unreasonably denied by the Employer. Such visits shall not interfere with or disturb employees in the performance of their work during working hours. 4.2 FACILITY USE The conduct of Union business on Employer time and premises shall be subject to the limitations set forth in this Article and with the understanding that no Union member or Steward shall use Employer's equipment in the conduct of Union business. The Union shall be permitted to use designated premises of the Employer for Union meetings,with' or without Union staff present,provided it is not disruptive to operations and space is available. Use of Employer's premises for meetings shall be limited to the hours of 5pm to Sam and 12pm to 1pm,unless otherwise approved by the Employer. 4.3 STEWARDS The Union may designate Shop Stewards and alternates in the Appraiser's Office. Stewards shall be allowed reasonable time during working hours to investigate and process grievances. Prior to undertaking such grievance duties,the Steward shall inform his/her supervisor of the need to be away from his/her work. The Elected Official/Department Head shall grant the Steward's request unless the Steward cannot be spared at that particular time. If such is the case, then the Elected Official/Department Head shall allow the Steward time to perform his/her Steward duties at the earliest possible time. The Union shall provide the Human Resources Department with a current list of all Stewards. With notice to the Employer, Stewards shall be allowed reasonable time during working hours to investigate and process grievances, as defined in Article 4.8,4.9 and 19.4. Union activities other than those provided for in this Article are to be conducted on the employee's own time; e.g. lunch or coffee breaks, before or after work. Employees shall attend Union meetings on their own time. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 8 4.4 ORIENTATION During the new employee orientation process, Human Resources provide a copy of the Collective Bargaining Agreement and will notify new hire of their shop steward.Per RCW 41.56.037,each new hire will receive a minimum of thirty(30)minutes within the first ninety(90) days from the date of hire, and will take place at the employee's regular worksite or a mutually agreed upon location. Human Resources will notify the shop steward and Union representative of each new hire within ten (10)business days of the date of hire. 4.5 BULLETIN BOARDS The Employer will provide a bulletin board for Union use. No materials shall be posted except notices of meetings and elections,results of elections,changes in Union by-laws,notices of employee social occasions, similar Union notices,letters,and memoranda. Union will limit the posting of any material on the Employers' premises to its bulletin board. 4.6 CONTRACT DISTRIBUTION The Union will provide access to a copy of this Agreement to each new and current employee in the unit. 4.7 NEGOTIATIONS RELEASE TIME The Employer will make a.good faith effort to assist in providing release time for Union negotiating team members participating in contract negotiations if negotiations take place on work time,provided that coverage can be arranged. 4.8 GRIEVANCE RELEASE TIME Prior to any proposed investigation of a grievance, Stewards provide notice to their and the grievant's supervisor, which will be granted unless the Steward or the grievant is working on something that requires immediate attention. If permission cannot be immediately granted, the Employer will arrange to allow investigation of the grievance at the earliest possible time. When it is necessary for Stewards to conduct Union business authorized by this Agreement in an area or on a shift other than their own, they shall notify the supervisor of that area or shift of their presence and of the nature of .their business. No compensation shall be provided by the Employer for such steward activities outside the employee's work shift, without express pre-authorization by the steward's Department Director or Human Resources. 4.9 UNION BUSINESS Compensable Union business shall be defined as meeting with an authorized Employer representative who schedules a meeting during normal business hours when it is necessary for a duly authorized Steward of the Union (who is also a member of the bargaining unit) to attend for the purpose of resolving a grievance filed by a member of the bargaining unit,or other issues that require the presence of a Union official. When reasonably possible, the Union representative will notify their Supervisor or designee when they are requested to attend a Union meeting during regular business hours. Consistent with Articles 4.3, 4.8 and 19.4, stewards and/or the Officers shall be afforded reasonable time for the investigation of grievance and compliance issues dealing with this Agreement. Other Union business will not be conducted on Employer time. Any concerns by the Employer which indicate that a Steward is spending an unreasonable amount of time performing Union duties shall be referred to Human Resources for discussion and resolution with the Staff Representative of the Union or their designee. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 9 The Union and the Employer have the right to communicate on matters of concern using e-mail, written correspondence, and telephonic communications. The Parties agree to ensure that all respective stakeholders are notified and copied appropriately. The parties agree to respond to written and e-mail correspondence and telephonic messages as soon as reasonably possible. 1 4.10 BARGAINING UNIT ROSTER The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an annual basis. The Auditor will also provide to the Union President/Shop Steward the name and other pertinent information regarding new hires. The Union agrees to supply Human Resources with current lists of Stewards. The Employer will recognize the stewards as soon as the list is received, in writing,by Human Resources. ARTICLE 5—EMPLOYMENT 5.1 PROBATIONARY PERIODS All newly hired employees will serve an initial probationary period of six(6)months,with the option of an extended education probationary period,and must complete one year in field training.Continued employment will be based on successful completion of the required education. During this period, an employee may be terminated for failure to pass the educational requirements or just cause. A probationary period may be extended by the Employer with written notice to the employee and the Union. A probationary employee does not have the right to grieve dismissal. Trial Service Period - Employees who are transferred or promoted to another position and/or classification in the bargaining unit shall serve a trial service period for three (3) months of work, consistent with Article 7.3. 5.2 TYPES OF EMPLOYMENT NOTE: BENEFITS ELIGIBILITY MAY NEED REVISED PER ACA 5.2.1 REGULAR FULL-TIME EMPLOYEES: A regular full time employee is scheduled to work forty (40) hours per week in a regularly budgeted, on-going position. Regular Full-Time employees are eligible to receive the standard benefit package. 5.2.2 REGULAR PART-TIME EMPLOYEES: A regular part-time employee typically is scheduled to work a minimum of twenty(20)hours per week but no more than forty (40) hours per week in a regularly budgeted, on-going position. Regular Part-Time employees are eligible to receive the standard benefit package, prorated to match the FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 15.1. 5.2.3 TEMPORARY EMPLOYEES: A temporary employee is hired for a specific assignment that has a duration of employment and schedule that is anticipated to work one thousand and forty (1,040) hours or more in a twelve(12)month period. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 10 A temporary employee is eligible for the standard benefits package, prorated to match the anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 15.1 if Part-Time Temporary. If a regular employee accepts an assignment of a temporary position, that employee will be eligible for return rights to their former position upon completion of the specific assignment or term of the temporary employment or upon twenty (20) calendar days' notice from the Employer or 30 calendar days' notice from the employee, whichever is earlier. The regular employee shall continue to earn seniority as to their former position during the period of the temporary position assignment. Any new-hire employee who is hired to fill the vacancy, which was created by the regular employee accepting a temporary position,will also be hired as a temporary employee and that employee will cease to have employment rights upon the return of the regular employee to the former position. Employees in temporary positions serve an anticipated but not guaranteed term. While a term of employment is anticipated,the assignment/project may be terminated at any time for any reason,with or without notice. 5.2.4 EXTRA KELP/ON-CALL EMPLOYEES: An on-call/extra help employee works in a limited,but on-going capacity. They do not have a specific end date. Their schedule may consist of an intermittent or varying schedule per week on an as needed basis, and are anticipated to work fewer than one thousand and forty (1,040) hours within a twelve (12) month period. They are not eligible for the benefits package. 5.2.5 SEASONAL EMPLOYEES: A seasonal employee works for a specific amount of time and is not anticipated to meet or exceed one thousand and forty(1,040) accumulated hours in a twelve(12)month period. A seasonal employee is not eligible to receive the benefits package. 5.3 CONTRACTORS The Employer will make good faith efforts to limit bargaining unit work to employees covered by this Agreement. Should the Employer consider Subcontracting,the parties shall meet to allow the Union an opportunity to review the County's financial reasons for considering subcontracting and to present any alternative means of cost-savings besides subcontracting for the County to consider. If the County determines that subcontracting is necessary,the County shall negotiate with the Union the effects of subcontracting upon members of the bargaining unit. 5.4 STUDENTS/INTERNS Student and Internship programs may be created by the employer provided such does not take work away from budgeted classifications represented by the Union,the Union is provided notice and,upon request by the Union, the Employer meets with the Union to discuss the impacts and benefits of the program. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 11 ARTICLE 6—HOURS OF WORK AND OVERTIME 6.1 WORKDAY/WORKWEEK The workweek shall normally consist of five(5)workdays within a seven(7)consecutive day period beginning Sunday at 12:00 a.m.through Saturday 11:59 p.m. The assignment of workdays and work schedules shall be determined by the Employer in order to meet business and customer service needs or in response to budgetary demands. Changes in work schedule, which may include changes in the schedule or total hours, shall be consistent with Article 6.2. 6.2 WORK SCHEDULES For regular full-time employees, the workweek shall normally consist of forty (40) hours of time scheduled within a seven(7)consecutive day period. Work hours for full-time employees covered by this Agreement shall normally be 8:00 am. to 5:00 p.m., unless a County Office or Department establishes an alternate work schedule as described below A. The regular workweek shall normally consist of five(5) consecutive workdays, Monday through Friday. B. The County may modify the regular workweek to support special purposes at specified periods of time (for instance,April/October tax receipt collections, and annual property revaluations), provided employees receive at least five (5) working days' notice of the schedule change. C. The Employer may change employee work schedules with five (5) working days' notice to the employee and his/her Union representative. Less than five. (5) working days' notice may be given if mutually agreed between the employee and the Employer. D. Hours shall be extended outside of normal business hours as necessary to allow for the uninterrupted and efficient operation of the Assessor's Office as determined by the Assessor or designee. Employees may continue to work 4-10 schedules, as allowed by the Assessor. The following shall apply to employees working a 4-10 work-week schedule: A. All hours compensated over ten(10)hours in a day or forty(40)hours in a week shall be paid at the rate of time and one-half(1 V2)the regular rate. B. Any Holiday that falls on a scheduled work day of a four-ten work-week shall be paid at eight (8) hours' pay. Employees shall have the opportunity to use two (2) hours vacation/accrued comp time to supplement the eight hours' pay. If the employee does not have accrued vacation time or comp time available, the two hours shall be leave without pay. C. Sick Leave accumulation and Vacation Leave accumulation shall remain the same— one day accumulation shall mean eight(8)hours. .Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 12 D. Sick Leave and Vacation Leave will be charged by the number of hours taken. E. If a call-out is required on a scheduled day-off, it will be treated in the same manner as any Saturday call-out. As scheduled by the Supervisor; Rest Breaks and Meal Periods will remain the same. Flex Time: Flexible starting and/or quitting times may be adopted, on a case-by-case basis, with mutual agreement between the employee and his/her Employer. These work schedule adjustments shall not result in the application of the overtime provisions. Alternate Work Schedule: Workweeks and work shifts of different numbers of hours and/or workdays may be established by the Elected Official/Department Head in order to meet business and customer service needs,or in response to budgetary demands. Employees may be assigned to an alternate work schedule with five(5)working days' notice from the Department Head. An employee may request to work an alternate work schedule, which shall be subject to the approval of the Employer. The alternate work schedule shall not result in the application of the overtime provisions. 6.3 REST/MEAL BREAKS Employees may be allowed up to a one (1)hour unpaid lunch period as approved and scheduled by the Employer. Employees are entitled to take one (1) fifteen-minute break for every four(4) hours worked. Breaks should be arranged so that they do not interfere with County business or service to the public. Lunch periods and breaks shall not be combined and they may not be used to shorten an employee's workday. 6.4 OVERTIME Any employee who works more than forty (40) hours in a workweek shall be compensated at the rate of one and one-half times their straight-time hourly rate for all such overtime hours worked. An employee assigned to work on a Sunday or on a Holiday,when it is not within the employee's usual work schedule,shall be compensated at a rate of two times their straight-time hourly rate for all hours actually worked, in addition to any Holiday Benefit pay. All overtime must be pre-approved by the Employer. Upon a request to work beyond the regular workday or workweek, by mutual agreement,the parties may agree upon an adjusted work-week for that specific workweek, for purposes of employee convenience and to avoid overtime 6.5 Comp TIME The Employer may authorize comp time in lieu of overtime compensation and, if so, the employee shall receive comp time at the rate of one and one-half times their straight-time hourly rate for all overtime hours worked. Comp time earned may not exceed eighty (80) hours at any point in time. Employees shall receive overtime compensation whenever their accrued comp time reaches the eighty(80) hours maximum. Upon approval by the County,the employee may be permitted to cash out all or part of the excess comp time. For employees hired on or after January 1,2019,no rollover comp time can be banked, and the allowed eighty (80)hours of accrued comp time must be used by the end of each year. If the employee does not use all their accumulated comp time,they will receive a payout for the unused comp time on the December 25 payroll check. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 13 The scheduling of comp time off shall be requested and approved in the same manner as vacation leave. Compensation shall not be paid (nor comp time earned) more than once for the same hours under any provision of this Article or Agreement. Premium or overtime pay shall not be duplicated or pyramided unless required by the Fair Labor Standards Act,in which case premium or overtime pay shall be based on the employee's regular rate of pay. Unless there are bon a fide work requirements, authorized overtime work opportunities shall be distributed as equally as possible, in inverse order of seniority within job classifications. Employees may decline voluntary overtime opportunities. ARTICLE 7—EMPLOYMENT PRACTICES 7.1 NONDISCRIMINATION Under this Agreement, neither party will discriminate against employees on the basis of race, sex, age,marital status,color, creed or religion,national origin,political affiliation,veteran status, sexual orientation,or any real or perceived sensory,mental or physical disability,or because of participation in or lack of participation in union activities. Bona fide occupational qualifications based on the above traits do not violate this Section. Sexual harassment will be considered discrimination under this Article. Disputes involving this Article may be processed through an appropriate agency and/or the grievance procedure;however,use of the grievance procedure is encouraged prior to the initiation of any other official action involving such a dispute when the action is originated by the Union or members thereof. Whenever words denoting gender are used in this Agreement, they are intended to apply equally to either gender. 7.2 JOB POSTING When a job opening or vacancy in the bargaining unit occurs,notice of such position shall be posted by the Human Resources Department for a period of no less than seven(7) calendar days before the position is filled.The posting shall indicate the salary range for the position,the required or preferred minimum qualifications and/or experience,the Department to whom the position will report and the application process. Union positions will be identified as such. Job vacancies(or newly created positions)under this Agreement shall be posted as follows: A. The posting of a vacant or new position shall begin in the department in which the position exists, and shall be limited to bargaining unit employees within that department. The notice shall be posted for seven(7)calendar days. Former bargaining unit employees of the department who were laid off from another job classification and are on the recall list shall be notified of such vacancies during their recall period. These individuals may apply for internal job openings and shall be considered at the same time as active bargaining unit employees of the department. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 14 B. If a qualified candidate is not identified internally, the department head shall post the position bargaining unit-wide for seven(7) calendar days. Bargaining unit employees who were laid off and are on the recall list may apply for the position. A Department Head may elect to simultaneously post the position within his/her department and bargaining unit-wide for seven(7) calendar days. C. Qualified employees must apply for the posted position within the seven (7) calendar day posting period(s) described above in order to be,considered. If a qualified candidate is not identified,the Department Head may post the position generally. D. The term "qualified" shall mean that the applicant meets the qualifications for the position as stated on the job description and, if the applicant is an employee, he/she shall not currently be in a sustained disciplinary process. It is the Employer's interest to fill positions with the most qualified individuals who apply. While qualified employees within the bargaining unit shall be given first consideration for a position, the Employer may consider outside applicants if two or less qualified bargaining unit employees apply. 7.3 PROMOTIONS Promotions, Transfers and Demotions defined- As used in this Article the following terms mean: A) Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range. B) Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range. C) Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range. Employees who are reclassified,promoted or transferred may serve a trial service period of up to three (3)months. Employees may elect to revert to their previous job classification and position within thirty (30)calendar days of the effective date of their reclassification,promotion or transfer. After thirty(30) days,if the employee is unsuccessful in the new position,the employee shall be returned to his or her previous position only if it is vacant(i.e.an offer of employment has not been extended). If the position is not vacant or if it has been abolished, the employee will be laid off in accordance with Article 8, Seniority,except that the employee shall not be eligible to exercise the bumping provision. Employees on trial service shall be paid the appropriate established salary for that position and if reverted, either voluntarily or by the Employer, will return to their previous salary (including any adjustments due, e.g., salary increase,step increases,etc.). 7.4 PERSONNEL FILE/POLICIES Unless otherwise provided by the terms of this Agreement, the Employer Administrative and Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to Employer policies to resolve matters not covered by this Agreement or for clarification of matters covered by this Agreement. However, where there is a conflict between Employer policies and any provisions of this Agreement,the provision(s) of this Agreement shall govern. The official personnel file for each employee shall be clearly identified as such and the Human Resources Department shall be the custodian of such files. The files shall be locked, and access shall be limited to the employee's Elected Official/Department Head or anyone designated by the Employer Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 15 to act on their behalf, and staff in the Human Resources Department. An employee may examine his/her own personnel file by making an appointment with Human Resources. Representatives of the employee may be granted access with the written authorization of the employee, except as authorized by law. Conditions of hiring, termination change in status, shift, evaluations, commendations and disciplinary actions shall be in writing with a copy to the Employee prior to placement in their personnel file. The Employer's failure to abide by this Article pertaining to personnel file access shall not affect the Employer's ability to proceed with the merits of discipline or discharge but may be a separate Union grievable matter and any grievance time-lines will be correspondingly extended. Employees shall have the right to provide a written response to any written evaluations or disciplinary actions to be included in the personnel file. Upon approval of the Human Resources Department, employees may add additional documents to their personnel file including, but not limited to, certifications, degrees, and commendations. Medical files shall be kept separate and confidential in accordance with state and federal law. 7.5 EVALUATIONS The purpose of evaluation is to help an employee be successful in performance and to understand the standards and goals of their position and their Department. The evaluation will assess and focus on the employee's accomplishment of their job functions and the goals and standards of the position. Where the employee does not meet the above, a plan for correction, training or support should be developed with the employee. Evaluation may occur in two forms: 7.5.1 All regular employees should be formally evaluated in writing by their immediate supervisor and/or Department head or designee during the probationary or trial service period and at least annually(at date of hire or a common date)thereafter. 7.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing basis. Evaluation may occur in various ways and may include coaching, counseling or written assessment. The evaluation process shall also include a review of the current job description. Evaluation shall not,by itself,constitute disciplinary action—disciplinary action must be specifically identified as such, in writing, consistent with Article 7.6. Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation, acknowledging its receipt. Evaluations are not grievable,however, employees may elect to provide a written response to the evaluation, which will be retained with the evaluation in the employee's personnel file. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 16 7.6 DISCIPLINE/CORRECTIVE ACTION The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular employee and any such discipline, dismissal or demotion shall be made only for just cause. No employee shall be discharged except for just cause. The parties recognize that just cause requires progressive discipline. Progressive discipline may include: • oral warnings, which will be documented; • written warnings — which may also include work performance improvement or corrective action plan for poor work performance or misconduct, • suspension without pay; • demotion; or • discharge. The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline shall not apply where the offense requires more serious discipline in the first instance. Both the sequencing and the steps of progressive discipline are determined on a case-by-case basis, given the nature of the problem. All disciplinary actions shall be clearly identified as such in writing. The employee will be requested to sign the disciplinary action. The employee's signature thereon shall not be construed as admission of guilt or concurrence with the discipline, but rather be acknowledgment of receipt. Employees shall have the right to review and comment on disciplinary actions in their personnel file. A copy of all disciplinary notices shall be provided to the employee before such material is placed in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance procedure. If, as a result of the grievance procedure utilization,just cause is not shown, personnel records shall be cleared of reference to the incident,which gave rise to the grievance. The Employer will notify the Union in writing within three (3) working days after any notice of discharge. The failure to provide such notice shall not affect such discharge but will extend the period within which the affected employee may file a grievance. The Employer recognizes the right of an employee who reasonably believes that an investigatory interview with a supervisor may result in discipline to request the presence of a Union representative at such an interview. Upon request, they shall be afforded a Union representative. The Employer will delay the interview for a reasonable period of time in order to allow a Union representative an opportunity to attend. If a Union representative is not available or delay is not reasonable, the employee may request the presence of a bargaining unit witness. (Weingarten rights) Employees shall also have a right to a notice and a determination meeting prior to any disciplinary action (except oral warning). The Employer must provide a notice and statement in writing to the employee identifying the performance violations or misconduct alleged, a finding of fact and the reasons for the proposed action. The employee shall be given an opportunity to respond to the charges in a meeting with the Employer, and shall have the right to Union representation during that meeting,upon request. (Loudermill rights) Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 17 The Employer shall endeavor to correct employee errors or misjudgments in private,with appropriate Union representation if requested by the employee. Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such action as to any post-probationary employee was for just cause. Just cause shall be established if the following has been shown by the Employer: 7.6.1 That the Employer did forewarn employee of possible consequences of conduct; 7.6.2 That the Employer policy, rule, or order involved reasonably related to the orderly, efficient, or safe operation of the Employer; 7.6.3 That before administering discipline, the Employer did make an effort to discover whether employee did, in fact,violate or disobey an Employer policy or rule; 7.6.4 That the Employer conducted its investigation objectively; 7.6.5 That, in the investigation, the Employer did obtain evidence or proof that the employee violated such Employer policy or rule; 7.6.6 That the Employer applied its rules, orders, and penalties without discrimination under the circumstances; and 7.6.7 That the degree of discipline was reasonably related to the seriousness of the offense and/or the employee's record. ARTICLE 8—SENIORITY 8.1 DEFINITIONS Office/Department Seniority: the service time spent in each individual Elected Official's Office or Department within the bargaining unit. Employer/County Seniority: The total unbroken service with Mason County. An employee's County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period. Bargaining Unit Seniority: the total length of continuous calendar-based service with the Employer and in the bargaining unit. Seniority shall be established upon appointment to a regular full-time or part-time,budgeted position within the bargaining unit. No seniority shall be established while an employee is employed in Seasonal or Extra Help/On-Call position. Time in service in a Temporary position shall count for leave accrual or step movement purposes only. A Temporary employee or a Regular employee in a Temporary position who is hired without a break in service directly into a Regular position in the same classification shall be credited for Office/Department Seniority from the original date of hire into that classification. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 18 The appointment date shall be adjusted for leaves of absence without pay, except when such leaves are the result of federal or state legally protected leaves. Other Definitions: 8.1.1 Application of Seniority How an employee's years of continuous service are utilized to determine their respective rights in regard to postings,promotions,reassignment,transfer, layoff, or recall. 8.1.2 Continuous Service Means uninterrupted employment with the Employer subject to the following provisions: 1. Continuous calendar-based service shall include uninterrupted employment. 2. Continuous service is terminated by resignation,termination,retirement, layoff or failure to respond to two offers of recall to former or comparable employment. 8.1.3 Layoff A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full-time equivalent(FTE)positions or in the number of partial FTEs within the Employer or within a j ob classification covered by this Agreement.A reduction in force in a classification may occur for reasons of lack of funds, lack of work, efficiency or reorganization. Reductions in force are identified by classification within the affected Office or Department. 8.1.4 Affected Group/Employees An Affected Group would be any job classification that is subject to a layoff. An Affected Employee would be the least senior employee(s) within an affected job classification which are subject to lay-off or reduction in force and have certain rights as a result. 8.1.5 Layoff Alternatives A number of alternatives exist for affected employees including: 1. Assume a vacant position-per Article 8.13.1 2. Bump- displacing a less senior employee 3. Recall -accepting unemployment and the option of future recall 8.1.6 Bumping The displacement of a less senior regular employee by another regular employee with more seniority as defined by this Article. 8.2 APPLICATION OF SENIORITY In the event of reassignment,transfer,layoff,or recall,seniority shall be the determining factor where employees are equally qualified to do the job. Seniority shall be applied in the following manner: For the purpose of promotions and/or layoff,from within a department,seniority shall mean time spent in a job classification within the bargaining unit. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 19 For all other purposes, seniority means total unbroken service with Mason County. An employee's County seniority shall be established as the initial date of hire upon completion of the original six(6)month probationary period. 8.2.1 Postings/promotions In regard to job postings,promotion and reassignment, "qualifications"and/or"ability"will be the primary consideration,with such posting or promotion being consistent with Article 7 and this Article. Qualifications will include the minimum qualifications of education, training and experience as set forth in the job description, as well as the job performance, ability, employment record and contribution to the needs of the Department. 8.2.2 Layoffs Total Office/Department Seniority shall determine who is to be laid off within the selected classification(affected group) and within the Office or Department. The least senior regular employee(s) within the classification shall be the affected employee(s). In the event of two employees having the same Office / Department Seniority, bargaining unit seniority shall be determinative. In the event of two employees having the same bargaining unit seniority, Employer seniority shall be determinative. 8.2.3 Bumping As to bumping, the employee's "competence" and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority. Competence / Ability to adequately perform will be defined as the immediate, clear and full performance on the job, with a minimal period of orientation and no material reduction in the efficiency of the operation or services, as determined by the Employer. 8.2.4 Recall Seniority shall be determinative in the identification of which employee is to be recalled, when there are more than one who is qualified and/or have previously performed a position. In the event that an employee is being recalled to a new position, the employee's qualification and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority, consistent with Article 8.2.3. 8.3 PROBATIONARY PERIOD Upon successful completion of the probationary period, the Employer seniority of the Regular employee shall be established as the initial date of hire including the service during the probationary period. Department seniority shall then be based on continuous service with the Department. 8.4 LOSS OF SENIORITY Seniority shall terminate by discharge from service or by voluntarily leaving County service;provided that employees on layoff status retain the seniority they had at time of lay-off for eighteen(18)months from date of layoff. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 20 An employee,therefore, will lose seniority rights by and/or upon: 8.4.1 Resignation. 8.4.2 Discharge. 8.4.3 Retirement. 8.4.4 Layoff/Recall list of more than eighteen(18)consecutive months. 8.4.5 Failure to respond to two offers of recall to former or comparable employment. Employees who are re-employed following the loss of their seniority, shall be deemed a newly-hired employee for all purposes under this Agreement,except as provided in the following: if an employee is laid off or resigns in good standing after working at least twelve (12) consecutive months, and is thereafter re-employed within twelve (12) months (or eighteen (18) months in the event of recall), the employee will, upon successful completion of the probationary period, regain the seniority that they had as of the effective date that the employee resigned. 8.5 LAYOFFS A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full- time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. For purposes of this article, layoff is further identified as any reduction in hours which results in a regular position being less than their budgeted FTE. Total Office / Department Seniority shall determine who is to be laid off within the selected classification. Bumping rights are determined by Office or Department seniority, consistent with Article 8.2. Employees scheduled for layoff may bump into another employee's position in lieu of being laid off, if all of the following conditions are met: 1) They have more seniority than the employee they will bump; 2) The job classification they are bumping to is paid on a salary range that is equal to or less than the salary range of their job classification; 3)They previously held status in that job classification or they are determined by the Employer to be qualified to immediately perform the primary functions of the job; and 4) They provide at least five(5)working days' notice from the date of the layoff notice of their intent to exercise their bumping right to the Employer. Layoff process: A. The Employer may reduce the work force because of lack of work, lack of funds, or workflow reorganization. B. If a reduction in the work force becomes necessary, the Employer will first consider reduction through normal attrition, (i.e.,by not filling normally occurring vacancies). Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 21 C. If normal attrition is not feasible,then the Employer shall determine which positions(s) will be eliminated. The least senior employee(s) in the affected job classification(s) within the affected department shall be laid off. Before laying off any regular employee, all temporary and probationary employees within the same Office or Department shall be laid off first, provided there is a regular employee qualified to do the work of the position. 8.6 NOTICE Employees scheduled for layoff shall be given at least fourteen(14) calendar days' written notice of the layoff. 8.7 MEETING WITH UNION The Union shall also be notified in writing of any reduction in hours proposed by the Employer, including the purpose, scope, and duration of the proposed reduction. ' Upon the Union's request,the Employer and the Union shall meet promptly during the notice period identified in Article 8.6 to discuss the reasons and the time-lines for the layoff and to review any suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the Employer prior to implementation of any reduction in hours.. This procedure shall not preclude the Employer from providing notice to employees or requesting volunteers to take leaves of absence without pay,provided the Employer notifies the Union of the proposed request. 8.8 AFFECTED GROUP The following procedure shall apply to any layoff: 8.8.1 Affected employees The Employer shall first determine by job classification the number of employees or FTEs to be affected by the layoff. The employee(s) holding such FTEs, which are subject to layoff, shall be the"affected employee(s)." The least senior employee, by Office or Department seniority, within the affected job classification shall be selected for layoff, consistent with Article 8.2.2. The exception would be only when the Employer determines that the position requires unique qualifications and abilities necessary to perform the specialized and required functions of that position, which would then become an overriding factor. In cases where Office or Department seniority within a job classification is equal,bargaining unit seniority will be the determining factor. In the event this is also equal, Classification seniority will control. In the event this is also equal, Employer seniority will control. If all of the seniorities are equal, then Management shall make the final decision based on performance and job skills. 8.8.2 Volunteers Simultaneous with implementing the provisions of the layoff procedure, the Employer may first seek, by a five (5) working day posting process, volunteers for layoff or voluntary resignation from among those employees who work within the same job classification as the affected employees. If there are more volunteers than affected employees,volunteers will be Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 22 chosen by bargaining unit seniority. Employees who volunteer for layoff may opt for recall rights as described in this article at the time of layoff. If there are no or insufficient volunteers within the affected job classification, the remaining affected employees who have received notice must choose promptly (within five (5) full working days of receipt of the Notice) among the layoff options set forth in Article 8.13. 8.8.3 Probationary Employees If the number of volunteers is not sufficient to meet the announced number of necessary layoffs,and if the affected employee is an initial probationary employee,then that employee shall be laid off and are ineligible to select among layoff options. 8.9 VACANT POSITIONS Positions will be filled in accordance with Article 8.2 and other sections of this Article. Within the bargaining unit and the Department,affected employees and employees on the recall list shall be given first opportunity for vacant bargaining unit positions for which they are qualified prior to outside hiring by the Employer,consistent with Article 8.13.1. Within other Departments affected employees will be given consideration for vacant positions for which they are qualified. 8.10 SENIORITY LIST The Employer shall update the seniority list and provide it to the Union annually or upon request, consistent with Article 3.3. If a layoff is announced, a current ranked seniority list including job classifications, names,job locations, and FTE or hours per week shall be provided to the Union and posted in the affected Department. 8.11 ORDER OF LAYOFF The least senior employee (by Department Seniority) within the affected job classification and affected Department shall be selected for layoff. No regular employee shall be laid off while another employee in the same classification within the Department is employed on a probationary,extra help or temporary basis,unless specialized skills are required to fill the position that are not possessed by the regular staff member. This provision shall apply only to the classification where the initial layoff occurs and not to the classification into which laid off employees have bumped. 8.12 COMPARABLE EMPLOYMENT For purposes of this Article, "comparable employment,""comparable position" or vacancy shall be defined to include a position which has the same salary pay range and, additionally, the educational and experience qualifications, FTE and work-week are substantially similar. 8.13 LAYOFF OPTIONS Affected employees who have completed their probationary period shall have the following options: 8.13.1 Assume a Vacant Position On a bargaining unit seniority basis,to assume a vacant position in the same Department and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the employee shall also be considered for available job openings within the Employer for which the employee is qualified. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 23 When a regular full-time or part-time employee is being laid off the Employer may offer a temporary position if one is available and the employee has the ability to perform the work. Laid off employees who accept these assignments will be provided the benefits and provisions of the temporary assignment. Employee(s) accepting these assignments will be subject to recall. 8.13.2 Bump Employees notified for layoff may bump other employees in their own department in lieu of being laid off, if all of the following conditions are met: 1) They have more seniority than the employee they will bump; 2) The job classification they are bumping into is paid on a salary range that is equal to or less than the salary range of their job classification; 3) They previously held status in that job classification or they are determined by the Employer to be able to immediately perform the primary duties of the position they are requesting to bump into; and 4)They provide written notification to their department head of their intent to exercise their bumping right within five (5) calendar days' of receiving their layoff notice. Under no circumstances shall an employee's exercise of his/her bumping right result in a greater benefit to the employee than previously held(e.g. a promotion or increase to full-time if previously part-time). The employee bumping into another position shall be given an orientation period to familiarize the employee with the practices and/or policies related to the job. The employee who may be displaced by the more senior employee who is bumping shall be provided at least fourteen(14) calendar days' written notice of layoff. If this employee is eligible to bump another employee pursuant to the conditions,outlined in this subsection,then that third employee identified for layoff shall be laid off. It is understood that employees being laid off and/or recalled under this Agreement must meet the education, experience and, if applicable, license and/or certification requirements and be able to immediately perform the primary duties of the position they are requesting to bump or be recalled into. Regular Employees faced with a reduction of hours shall have the option of remaining in the reduced position (if above the 20 hour threshold) or bumping to a lower classification, if competent as defined in Article 8.2.3. Competent shall mean having demonstrated skills and required experience to perform the job; and in case of disputes, the final decision shall be made by the Employer. An employee who has bumped shall move to the highest step of the new range that does not exceed their current salary. If there is no employee in the next lower classification who is less senior than the person scheduled for layoff, that person may look progressively to the next lower classification for such bumping rights. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 24 The employee who is bumped by the affected employee shall have the same rights under this Article. 8.13.3 Recall If the affected employee elects not to take a vacant position, elects not to bump or cannot immediately and adequately perform the functions of the job assignment in assuming a vacant or bumped position,then that employee will be placed on the recall list and will be eligible for recall under Article 8.15. Nothing contained in this layoff section shall be construed to require the Employer to.modify its position and classification structure in order to accommodate bumping or other re-employment rights. Salary placement rules shall apply to recall to regular positions and to employees who have bumped. Employees bumping to another position shall retain their old anniversary date for purposes of step increases. Persons recalled to the same salary range shall be placed in their former step and time in step. The salary for non-regular positions not represented by the bargaining unit shall be determined by the Employer. 8.14 REDUCTION Hours/FTE An employee subject to an involuntary reduction in their FTE may elect to accept the reduction,may bump and/or may elect to be placed on recall in accordance with Article 8.13. If the reduction results in hours less than their budgeted FTE, it will be considered a layoff and the employee shall have the right to bump or recall list. 8.15 RECALL Any regular employee who is laid off shall have his/her name placed on a recall list within his/her department for the classification he/she was laid off from, for any lower classification in the same series,and for any other classification in which the employee has held regular status. The employee's name shall remain on the recall list(s)for a period of eighteen(18)months from date of layoff. Persons shall be recalled in inverse order of layoff to the classification held at the time of layoff. Employees who were laid off may be considered for other positions in the Assessor's office that they are deemed qualified to perform. It shall be the responsibility of each person on a recall list to keep the County informed of his/her current address and telephone number. The layoff letter to the employee shall advise him/her of their recall rights and of the name and address of the person in County government to whom the employee must send notice of their current address or any subsequent changes. The County shall have the right to remove the name of any person on the recall list if there is no response within fourteen(14)calendar days after the County has mailed a certified letter (return receipt request) to the person's last known address. If an employee on recall accepts an opportunity to return to work in a lower classification than the one laid off from,the employee's name may remain on the recall list for their previous higher classification for the balance of the eighteen(18)months,and shall be given an opportunity to accept such a position if it should become available. If an employee is recalled to return to the same classification from which he/she was laid off, and refuses the offer to return, his/her name shall be removed from the recall list and further return rights shall be forfeited. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 25 Employees recalled to their former classification within eighteen(18)months of being laid off shall be placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition, employees recalled to County service within eighteen (18) months to the same or another job classification in the bargaining unit shall have the sick leave balance as of the date of layoff restored (unless the employee received a sick leave cash out at the time of layoff), shall accrue vacation leave at the same accrual rate in effect as of the date of layoff,and the number of years of continuous county service at the time of layoff shall be credited towards eligibility for the longevity benefit. Employees recalled into regular part-time positions shall be subject to pro-rated benefits as described in other articles of this Agreement. As long as any employee remains on the recall list the Employer shall not newly employ by hiring persons into the affected bargaining unit classification(s),within their Department,until all qualified employees holding recall rights to that affected classification have been offered recall. A copy of the recall list shall be provided to the Union,upon request. There shall be no probationary requirement for persons returning to their former position if the initial probationary period has been completed: Employees shall not lose seniority original as a result of layoff for a period of up to eighteen (18) months, per Article 8.4.4; provided, however, that no benefits nor seniority shall be accrued during the period of layoff. 8.16 VACATION&LEAVE CASH OUTS/PAY Any regular employee who is laid off or terminated shall be cashed out for any unused vacation benefits or comp time with their final paycheck, to the extent of established maximums (per other Articles of this Agreement). Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person is recalled into a regular position from the recall list and the employee did not receive a sick leave cash-out per Article 13.1. No sick leave shall accrue during the period of layoff. If a person on the recall list is employed in a temporary position, only sick leave accrued during temporary employment may be used during temporary employment. Sick leave accrued during temporary employment may be added to any existing sick leave balance if the person is hired into a regular position from the recall list. 8.17 UNEMPLOYMENT CLAIMS If laid off employees apply for unemployment compensation benefits,the Employer will not contest the claim and will confirm that the employee was laid off. ARTICLE 9—WAGES 9.1 WAGE SCHEDULE. Effective January 1, 2019 through December 31, 2021, each employee shall have his/her base wage as set forth in Appendix I and adjusted by an across the board increase as set forth below: Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 26 INCREASE 1/1/2019 1.50% 1/1/2020 1.75% 1/1/2021 2.00% Should it become necessary to establish a new job classification within the bargaining unit during the life of this Agreement, the Employer may designate a job classification title and salary for the classification. The salary for any new classification within the bargaining unit shall be subject to negotiations, consistent with Article 2.2. Each move within a range is determined by the employee's anniversary date. The anniversary date is the day the employee started work within a range. Upon promotion of an employee placing him/her in a higher range, the date of the promotion becomes the anniversary date that determines future step increases within that range. The employee's actual date of hire with Mason County will always remain the same(regardless of promotion)for purposes of vacation leave, sick leave, and retirement. The Employer shall make available information monthly which shall reflect all items covered by gross pay such as; sick leave,vacation time, straight time and overtime. 9.2 ELME-IN RATES New regular employees shall normally be placed at Step 1 of the appropriate salary range or placed consistent with current personnel rules. ARTICLE 10—OTHER COMPENSATION 10.1 CALL-BACK PAY Regular and Temporary full-time employees who are called back to work after leaving the job site (and not adjacent to the next regularly scheduled shift), shall receive a minimum of two (2) hours' pay at the overtime rate. When an employee is called out between shifts, the time worked between shifts shall be paid at the rate of one and one-half(l%) times the regular rate. De minimis phone contact does not constitute a call back. After working the call out shift, the employee may have the option of working the next regularly scheduled shift,provided the supervisor and the employee feel the employee can carry out the duties of the position safely. When the employee does continue working, the time worked on the next regularly scheduled shift shall be compensated at the normal straight time rate. Part time employees who are called back to work after leaving the job site shall receive a minimum of two (2)hours' pay at the appropriate rate of pay. All employees will respond to emergency call-outs unless extenuating circumstances such as illness or other incapacitation prevent the employee from responding. Pursuant to provisions of RCW 38.52 concerning Emergency Management, and Mason County Code 2.19.050, the County may utilize personnel of any County Department or agency m a declared disaster. During periods of emergency, changes of shift can be made with eight (8) hours' notice, provided the employee has eight(8)hours off between the two(2) shifts. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 27 This provision shall apply to employees who are required to attend Employer scheduled meetings on their regularly scheduled day(s)off. 10.2 WORK IN A HIGHER CLASSIFICATION No employee shall be reduced in salary or benefits because of being assigned by the Employer to perform the work of a lower classification, except in the situation of lay off. A supervisor may assign an employee to perform the primary duties of a higher classification, when those duties are not part of the employee's current job classification,for the purpose of: A. Providing work coverage during an authorized vacation period; B. Providing work coverage during an authorized sick leave; C. Providing work coverage for an authorized leave of absence; or D. Providing work coverage for a currently vacant position. Employee(s) assigned to work at least three(3), eight(8)hour days within a twenty-one(2 1) calendar day period, in a higher classification will receive the first step salary of the appropriate classification that provides at least a five percent(5%) increase for all time spent in that higher classification. The employee must be performing most of the essential functions of the higher classification to have that time count toward the additional compensation. This section is not applicable to employees who are being trained to perform the work of the higher classification. 10.3 MILEAGE REIMBURSEMENT All bargaining unit employees who are required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business. 10.4 LONGEvrrY The County shall provide additional compensation above each eligible,regular full-time employee's base salary (or base hourly rate,if applicable)to recognize continuous length of service as a County employee. Eligible, regular part-time employees shall receive pro-rated longevity benefit in proportion to the number of hours the regular part-time employee is in pay status during the month as compared to that required of full-time employment. The longevity benefit will be implemented in accordance with the following schedule: Beginning in 1 Ph and continuing thru 15'h years 1.5% above base Beginning in 16t'and continuing thru 20fi'years 3.0%above base Beginning in 21'and continuing thru 25h'years 4.5%above base Beginning in 26th year and continuing thereafter 6.0%above base 10.5 CLOTHING ALLOWANCE The County shall provide an annual clothing allowance to each bargaining unit employee in the amount of Two Hundred Dollars ($200),payable by the second payday in July. ARTICLE 11 -HOLIDAYS 11.1 HOLIDAYS The following designated annual paid Holidays shall be observed per County Policy(other than the Floaters). Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 28 New Year's Day Labor Da Martin Luther King Day Veteran's Da Armistice Da Presidents' Day Thanksgiving Da Memorial Day Day After Thanksgiving* July Fourth Christm@Ls Da Two 2 Floating Holidays * For employees on 4-10s(Monday through Thursday),the `Day after Thanksgiving' holiday shall be observed on Wednesday,the day before Thanksgiving. Eligible full-time employees shall receive eight(8) hours of holiday benefit pay. Regular part-time employees shall be paid pro rata holidays in accordance with the number of hours regularly compensated. For any Holiday to be paid, an employee must be in paid status the employee's scheduled work-day before and the employee's scheduled work-day after the Holiday. The floating holidays are to be at the discretion of the employee with the approval of the supervisor, requiring one week's advance notice, which may be waived by the supervisor. All requests to use a floating holiday must be made no later than the last working day of November: Floating holiday(s)not used by the end of the calendar year will be forfeited, unless denied on the basis of the staffing needs of the Office or Department. Except by mutual agreement, floating holidays shall be used in whole day increments. 11.2 RELIGIOUS HOLIDAYS Employees may also take other religious holidays off with their supervisor's approval, with or without pay, through utilization of vacation or comp time or by making alternative work schedule arrangements. Such requests shall not be unreasonably denied 11.3 HOLIDAY OBSERVANCE Holidays shall be observed per County policy; typically when a recognized Holiday falls on a Saturday,the preceding Friday shall be considered the holiday. When a recognized Holiday falls on a Sunday,the following Monday shall be considered the holiday. For those employees on a 4/10 work schedule or other alternate schedule, when one of the listed holidays falls on one of the employee's regularly scheduled days off, the holiday shall be observed on a day mutually agreeable to the employee and the Employer within the same workweek. 11.4 HOLIDAY ON DAY OFF Benefitted employees shall receive eight(8)hours' holiday benefit pay and time-off for each holiday listed in Article 11.1 —Holidays. 11.5 HOLIDAY COMPENSATION Benefitted employees shall be paid no more than eight(8) hours of holiday benefit pay for that day regardless of their work individual schedule. Part-time employees will receive a paid holiday in proportion to the number of hours they ordinarily would be scheduled to work (not to exceed eight (8)hours)on that day. Teamsters Local No.252 Appraisers and Mason County . 2019-2021 Collective Bargaining Agreement Page 29 If any employee is requested to work on a Holiday, the employee shall receive two (2) times their regular rate of pay,plus holiday benefit pay. No employee shall be called on a holiday for less than four(4)hours, except those personnel serving Standby Duty. ARTICLE 12—VACATION 12.1 VACATION ACCRUAL All regular and temporary full-time employees of the County coming under this Agreement after six (6)months'employment shall be entitled to and receive vacation leave with pay as follows: 1St through Yd year of employment 96 hours 4th through 7th year of employment 120 hours 8th through 9th year of employment 144 hours 10th through 11th year of employment 160 hours 12th through 14th year of employment 176 hours 15th through 16th year of employment 184 hours 17th through 19th year of employment 192 hours 20 or more years of employment 200 hours Regular and temporary part-time employees shall accrue vacation leave on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment, plus they must also meet the qualification for PERS participation to have vacation leave accrual apply. The first day of the month of hire shall be the effective date of subsequent increases in the vacation leave accrual rate for employees hired between the first and the fifteenth of the month. The first day of the month following the month of hire shall be the effective date of subsequent increases in the vacation leave accrual for employees hired between the sixteenth and the last day of the month. Regular and temporary full-time employees shall accumulate one-twelfth (1/12th) of their yearly accumulation total per month. The maximum amount of vacation leave that may be accrued at any point in time is four hundred(400)hours. No additional vacation leave will be accrued or added to an employee's vacation leave benefit when the maximum accrual has been attained. Vacation that would be denied do to workload issues that results in an employee's accrual exceed four hundred hours, shall have those hours converted to comp time which shall be used within 90 days or shall be forfeited. This Vacation provision shall be in effect until December 31,2017. After such date,no longer available. This is to provide ample opportunity for employee's to manage their workload and vacation schedule to reduce their vacation hours. Regular and temporary full-time employees must work or be in a paid status at least eighty(80)hours in a month in order to accrue vacation leave for the month. Regular part-time employees must work or be in a paid status at least in the same proportion to the eighty(80)hours as their regular hours are to full-time employment to accrue vacation leave for that month. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 30 With the exception of promoted employees, vacation leave accrued within the first six (6)months of employment cannot be utilized by an employee until he/she has successfully completed the initial appointment probationary requirements Whereas the County recognizes the importance of employees utilizing earned vacation leave to promote and enhance their mental and physical well-being,employees should attempt to use vacation leave during the year in which it is earned 12.2 VACATION SCHEDULING Upon completion of six (6) months' continuous service in a Regular and Temporary position, an employee shall be eligible for paid vacation. An employee's request for vacation leave will be granted, provided that prior approval is given by the employer and provided that leave requested does not prevent a Department or division thereof from providing efficient public service. Vacation leave approval will be granted on the basis of the employee meeting workload requirements. All requests to use vacation leave shall be submitted in writing. When an employee desires to use five (5) or more consecutive vacation leave days he/she must submit a leave request at least fifteen (15) calendar days in advance of the time off requested. Failure to request leave at least fifteen(15)calendar days in advance may be cause for the denial of the requested leave. The Employer will respond to leave requests within ten(10)calendar days of receipt;except that leave requests submitted more than sixty (60) calendar days in advance of the time off requested shall be considered on a case-by-case basis. Regular and temporary full-time employees must work or be in a paid status at least eighty(80)hours in a month in order to accrue vacation leave for the month. Regular and Temporary part-time employees must work or be in a paid status at least in the same proportion to the eighty(80)hours as their regular hours are to full-time employment to accrue vacation leave for that month. Employees shall have the option of using comp time or vacation leave for approved paid time off. 12.3 VACATION PAY Vacation leave days shall be the same as the regular workday schedule for the Department wherein the employee is employed.Vacation pay shall be the amount that the employee would have earned if the employee had worked their regular position during the vacation period. When a holiday occurs during an employee's approved vacation leave,the day on which the holiday occurs will be charged as holiday leave rather than vacation leave. Employees cannot receive vacation, sick leave or holiday pay simultaneously for the same days. 12.4 VACATION UPON TERMINATION When a regular full-time or regular part-time employee's employment terminates,the employee shall be paid in full for all accrued vacation leave. The vacation leave cash out shall be paid at the employee's rate of pay at the time of separation,provided that no employee may cash out more than four hundred (400) hours of accrued vacation leave. The cash-out of accrued leave or other accrued time off shall be paid and reported in accordance with the provisions of law regulated by the Washington State Department of Retirement Systems. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 31 An employee whose employment with Mason County terminates within the six(6)month probationary period shall not be paid for any vacation leave accrued during the probationary,period. Employees shall provide at least ten (10) working days written notice of their effective resignation date. The time limit of the resignation may be waived at the discretion of the Director. Pay in lieu of unused vacation shall be forfeited if ten (10) working days written notice is not-provided or waived. ARTICLE 13 -SICK LEAVE 13.1 SICK LEAVE ACCRUAL Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433, the County and the Union mutually agree too comply the with the laws. Sick leave shall be accumulated for all Regular and Temporary full-time employees,who have worked or been in a paid status at least eighty (80) hours at the rate of eight (8) hours per month for each month of employment.Regular and Temporary part-time employees shall accrue sick leave on a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during the month as compared to that required for full-time employment. Sick leave accrual may not exceed one thousand two hundred(1,200)hours. r 13.2 SICK LEAVE USAGE Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and Initiative 1433,the County and the Council mutually agree to comply with the laws. 13.3 SHARED LEAVE Employees are eligible to participate in the County's Shared Sick Leave Policy. 13.4 COORDINATION-WORKER'S COMPENSATION In the event an employee shall be entitled to benefits or payments under any program of disability insurance furnished by the Employer,Worker's Compensation Act or similar legislation by the State of Washington or other governmental unit, the Employer shall pay to the employee only the difference between the benefits and payments received under such insurance or act by such employee and the regular rate of compensation that he/she would have received from the Employer if able to work. In such event, the number of hours deducted from the employee's total accrued sick leave shall be the hourly equivalent of the Employer's payment. The foregoing payment or contribution by the employer shall be limited to the period of time that such employee has accumulated sick leave credits as herein above specified. A. For a period of absence from work due to injury or occupational disease resulting from County employment, the employee shall file an application for Worker's Compensation in accordance with State Law. B. If the employee has accumulated Sick Leave credit, the County shall pay the Sick Leave difference between his/her time loss compensation and his/her full regular salary unless the employee elects not to use his/her Sick Leave. Teamsters Local No.252 Appraisers and Mason County 2019-2021 Collective Bargaining Agreement Page 32 C. Should an employee receive Worker's Compensation for time loss and he/she also receives sick leave compensation, his/her sick leave accrual prior to the time loss will be reduced by the total number of hours he/she was on sick leave minus the number of hours at full salary for which he/she is paid to the nearest hour. D. Until eligibility for Worker's Compensation is determined by the Department of Labor and Industries,the County may pay full sick leave accumulated,provided that the employee shall return any subsequent overpayment to the County. E. Should an employee apply for time loss compensation and the claim is then or later denied, sick leave and annual leave may be used for the absence in accordance with other provisions of this rule. F. Nothing herein pertains to a permanent disability award. G. If any employee has no sick leave accumulated,the words vacation leave or comp time may be substituted for "sick leave" above. 13.5 FAMILY MEMBER Authorized uses of sick leave may be utilized as referenced above in this article for immediate family, as defined in Article 1.6 13.6 SICK LEAVE CASH OUT Employees hired before January 1,2011,shall receive payment for unused sick leave upon termination of employment with fifteen (15) years of continuous County service; or upon termination of employment with Mason County when the termination is contemporaneous with retirement under an appropriate Washington State Public Employees Retirement System; or upon the death of the employee,in which case payment shall be made to his/her estate. Employees hired on or after January 1,2011, shall not be eligible(nor their estate)to receive any cash out of their accrued sick leave upon separation from County service. ARTICLE 14—LEAVES OF ABSENCE 14.1 IN GENERAL Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in writing as far in advance as possible. As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave,unless otherwise provided for in this Agreement. Leave does not accrue nor may it be used until the first day of the following pay period in which it is earned(no "negative"leave use during the period in which it is earned). 14.2 JURY DUTY/COURT An employee,who is required to serve on a jury or as a result of official Employer duties is required to appear before a court, legislative committee or quasi-judicial body as a witness in response to a subpoena or other directive,shall be allowed authorized leave with pay less any amount received for such duty. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 33 14.3 MILITARY LEAVE All Regular and Temporary employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of military leave per year(October 1 through September 30). Employees enlisting or entering the military service of the United States,pursuant to the provisions of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA)shall be granted all rights and privileges provided by the ACT. 14.4 BEREAVEMENT Up to three (3) days' funeral leave may be taken in case of death in the immediate family requiring the attendance of the employee (funerals are included). Two (2) additional days sick leave may be taken at the employee's request. Immediate family includes only persons related by blood or marriage or legal adoption and is limited to the following relations: wife, husband, parent, grandparent, brother, sister, child, grandchild, aunt, uncle, cousin, niece, nephew, grandmother-in- law, grandfather-in-law,mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, and daughter-in-law of the employee. 14.5 MAINTENANCE OF SENIORITY The Employer shall adjust the employee's anniversary date to reflect any period of unpaid leave. Seniority shall continue to accrue and the employee's anniversary date shall not be adjusted for periods of legally protected leave, such as FMLA or military leave. 14.6 LEAVE WITHOUT PAY As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave. An employee on leave of absence may be affected by a lay-off in the same manner as if the employee were working. Leave of absence without pay is not creditable towards seniority and seniority related benefits, except as identified above in Article 14.5 for identified legally protected leave such as FMLA and Military. An employee who takes a leave of absence without pay shall have his/her date of hire for seniority purposes adjusted for the same duration of time as the period of leave without pay. Step increases are based on duration of employment and will be adjusted accordingly. General salary increases are not based upon duration of employment and will not be adjusted in this manner. The employee's seniority for purposes of vacation accrual, promotion and layoff would be adjusted in the same amount as the duration of the leave without pay. In the unlikely event an employee was granted a leave without pay during his/her probationary period, the probationary period would be extended for the same duration as the leave without pay. 14.7 FAMILY LEAVE FMLA The County and the Union mutually agree to comply with all State and Federal Family Leave Laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the adopted conditions and provisions of the state and federal law and are not intended to expand upon the rights thus set forth. If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County's Human Resource Department for guidance Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 34 14.8 MATERNITY LEAVE Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however the Employer has no obligation to pay for health insurance benefits while on this leave(unless utilized concurrent with FM1,A). Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase,except for the right for medical verification and the right of second opinion at the employer's expense. At the end of the disability leave, the employee is entitled to return to the same job or a similar job of at least the same pay as provided by law. Employees must use their accrued vacation and sick leave, if any, during the leave period and, at their election,any accrued comp time,consistent with the retention provision as provided in Article 14.7. Once this paid leave is exhausted,the employee's leave may be switched over to unpaid leave. 14.9 INCLEMENT WEATHER Employee rights and responsibilities during severe weather and emergency or disaster conditions are covered by the current Inclement Weather Policy of the Employer. The goal shall be to continue to provide essential Employer services, consistent with public and employee safety and emergency operations priorities. 14.10 WASHINGTON STATE PAH)LEAVE COMPLIANCE The County and Union mutually agree to comply with all Washington State Paid Family&Medical Leave laws,per RCW 50A.04, and future amendments with the law. ARTICLE 15—HEALTH&WELFARE 15.1 HEALTH ANb LIFE INSURANCE The County shall contribute as identified below per employee, per month, towards the premiums for Health and Welfare benefits for each employee,including their eligible dependents,compensated eighty (80) man-hours (excludes, vacation, sick and comp time payouts, upon separation) or more per month. This contribution is to be applied to premiums for Washington Teamsters Welfare Trust Medical Plan B(with the$100 per week time loss option)and current County dental,vision,and life insurance plans or other carriers as designated by written notice by the bargaining unit. The County contribution for Health& Welfare Insurance shall be: A. Effective January 1,2019 the contribution shall be increased to one thousand and two hundred and fifty eight dollars($1,258)per month during the term of this Agreement for each eligible employee for medical,dental,vision,and life insurance coverage.For Teamsters nine (9)Month Waiver,the employer shall pay$11.40 per month. B. Effective January 1, 2020 the contribution shall be increased to one thousand and three hundred and ten dollars ($1,310)per month during the term of this Agreement for each eligible employee for medical,dental,vision,and life insurance coverage.For Teamsters nine Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 35 (9)Month Waiver,the employer shall pay$11.40 per month. C. Effective January 1, 2021 the contribution shall be increased to one thousand and three hundred and sixty two dollars($1,362)per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. For Teamsters nine (9) Month Waiver,the employer shall pay$11.40 per month. In the event the County's maximum monthly contribution is insufficient to provide all of the total Health and Welfare premiums as referenced in Section 1 above, the priority order for full County payment shall be as follows: (1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical. Any monthly premium contribution required above the County's maximum contribution shall be paid by a reduction of the necessary amount from the employee's salary. In the event the Employer is subject to carrier plan design change or a penalty,tax,fine or increased costs as a result of requirements or provisions of the ACA, not within the control of the Employer, the parties agree to meet and negotiate regarding the impacts of any such cost or plan design impacts and immediately bargain alternative provisions. Employee Assistance Program(EAP): The County shall provide an Employee Assistance Program (EAP)benefit for all bargaining unit employees. 15.2 RETIREMENT AND TEAMSTERS PENSION Pensions for employees and contributions to pension funds will be governed by the Washington State statutes in relation thereto in existence during the contract period. The County shall continue to pay an amount equal to sixty-five cents ($.65) per hour for each hour for which compensation is paid to him/her into the Western Conference of Teamsters Pension Trust Fund on account of each member of the bargaining unit, said amounts to be computed monthly. The total amount due for each calendar month shall be remitted in a lump sum not later than ten(10)days after the last business day of such month. The COUNTY agrees to abide by such rules as may be established by the Trustees of said Trust Fund to facilitate the determination of the hours for which contributions are due,the prompt and orderly collection of such amounts,the accurate reporting and recording of such hours and such amounts paid on account of each member of the Teamster bargaining unit. Failure to make all payments herein provided for, within the time specified, shall be a breach of this Agreement. Further, the Employer and Union accept as their representatives for the purpose of such Trust Funds,the present Employer and Union Trustees and their duly elected or appointed successors. ARTICLE 16-TRAINING 16.1 TRAINING Approval for attendance at training,the hours intended to be compensated and the reimbursement for travel and expenses shall be established by the supervisor prior to the training, consistent with the current policy. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 36 16.2 TRAINING REIMBURSEMENT Compensation associated with training or representation of the Employer on official business shall be consistent with the current policy and the Fair Labor Standards Act(FLSA)and WAC 296-128- 500. ARTICLE 17—LABOR/MANAGEMENT COMMITTEES 17.1 PURPOSE OF COMMITTEE The Employer and the Union agree that a need exists for continuing cooperation between labor and management, and to meet from time to time upon the request of either party concerning suggestions and issues of a general nature affecting the Union and the Employer relations. The parties therefore establish a Labor/Management Committee consisting of up to six (6) members from the Bargaining Unit and the Union staff representative, and up to seven (7) members from the Employer, including a representative from Human Resources. The committee will meet from time to time during working hours to discuss matters of mutual interest or concern. The committee shall not have the authority to change this Agreement,nor shall it substitute for the grievance procedure. The above provision does not preclude and in fact encourages the parties to also meet informally and expeditiously on an as needed basis on matters of mutual concern. Policy Work Groups - The Union will be given an opportunity to designate participants to Policy Work Groups related to employment policies. Policy Work Groups will be chaired by Human Resources. Policy Work Group participants will not negotiate on behalf of the Union regarding employment policies that would impact wages,hours and working conditions. 17.2 COMPOSITION OF COMMITTEE The Labor Management Committee meetings will include a minimum of three(3)representatives of the employer and a minimum of three (3) representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which may arise between the parties other than those for which another procedure is provided by law or other provisions of this Agreement. 17.3 COMPENSATION All meeting time spent by members of the joint Labor-Management Committee will be considered time worked if during duty hours and will be paid at the appropriate regular rate of pay. ARTICLE 18—HEALTH& SAFETY 18.1 SAFE WORKPLACE The Employer is responsible for maintaining a safe and healthful workplace. The Employer shall comply with all federal, state, and local laws applicable to the safety and health of its employees. Employees shall not be required to perform work if they have a reasonable basis for believing the assignment would constitute a danger to their health and safety. The employee shall immediately contact a supervisor who shall make a determination with regard to safety. Upon the supervisor's review and liability, the employee will perform the work but may refer the matter to the safety committee or risk management. Teamsters Local No.252 Appraisers and Mason County 2019-2021 Collective Bargaining Agreement Page 37 All on-the-job injuries,no matter how slight,must be reported. Employees must immediately notify their supervisor if they are unable to work because of a work-related injury or illness. 18.2 HEALTH&SAFETY PLAN The Employer shall develop and follow written policies and procedures to deal with on-the-job safety and shall conduct an ongoing site specific safety and security plans in conformance with state and federal laws. Safety Equipment;Protective Gear;Appropriate Supplies: The County may-utilize a`quartermaster system' to supply employees with appropriate safety equipment, protective gear, and other appropriate supplies on an as-needed basis. When such time as any or all of such equipment wears out, the County shall replace such items, free of charge to the employee, so long as it can be shown that the items were no longer functional due to standard`wear and tear' and not due to the negligence or intentional misconduct by the employee to damage such equipment items. One example is that the County shall continue to provide appropriate rain gear to each employee on an as-need basis. 18.3 DRUG FREE WORKPLACE The Drug Free Workplace Act of 1988 for federal contractors and grant recipients requires that employers will provide a drug free workplace. This policy strictly prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the workplace. Fitness For Duty — If a supervisor or manager reasonably suspects, through observation, that an employee may physically incapable of performing the essential functions of the job and/or may be be under any influence of, or impaired by, a substance, the employee shall be removed from duty immediately and undergo substance testing for the suspected substance. Except in emergency situations,the supervisor or manager shall consult v4th another supervisor,manager or representative of Human Resources to ensure that adequate grounds for reasonable suspicion exist. The consulted supervisor, manager or representative of Human Resources shall also personally observe the employee before the employee is required to test for the presence of that substance. At this time the employee will also be notified of his or her Weingarten rights. Employees removed from duty under such circumstances who test positive shall be required to meet with the Employer's Substance Abuse Professional (SAP) and shall only be allowed to return to work, if at all, in accordance with the return to work provisions of the Employer's substance abuse policy. 18.4 WORK PLACE VIOLENCE The Employer is committed to employee health and safety. Workplace violence, including threats of violence by or against a County employee, will not be tolerated and should be immediately reported whether or not physical injury occurs. ARTICLE 19 -GRIEVANCE PROCEDURE 19.1 GRIEVANCE DEFINED The purpose of the grievance procedure is to promote harmony and efficiency between employees and the County by providing timely settlement of grievances without fear of discrimination or reprisal. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 38 A grievance is an allegation by an employee, group of employees or the Union that there has been a violation,misapplication or misinterpretation of this Agreement. Employees will be unimpeded and free from restraint,interference,coercion,discrimination or reprisal in seeking adjudication of their grievance. Any grievance procedure time limit may be extended by mutual written agreement. Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall permit the Union or the employee to advance the grievance to the next step in the grievance procedure. A grievance of interest to several employees may be filed as a"group grievance." The processing and adjudication of grievances shall be conducted during working hours. 19.2 GRIEVANCE PROCEDURE In the event of a grievance,the following procedure shall be used: Step 1. A grievance must be presented within ten(10)calendar days of the incident giving rise to the grievance or the date the grievant knew or reasonably could have known of the incident to the employee's immediate supervisor or manager if the grievance is not related to a salary issue. The supervisor or manager may schedule a meeting with the employee and his/her Union representative or he/she may respond to the grievance when presented. In either case, the supervisor shall respond to the grievance within seven(7)calendar days of the employee raising the issue. If the grievance is not resolved informally,then a written grievance may be filed at step 2. However, if the incident is related to a salary issue, the employee and/or the Union Steward shall submit a written grievance at Step 2 to the Mason County Assessor within ten (10)calendar days of the incident giving rise to the grievance. Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall include: 1. The specific details of the incident or issue giving rise to the grievance; 2. The Article(s)and Section(s)of the Agreement allegedly violated; and 3. The remedy sought. The written grievance shall be submitted by the employee and/or the Union Steward/Union Representative to the Mason County Assessor within ten(10) calendar days of the date of the discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human Resources Department. Within ten (10) calendar days after the receipt of the official written grievance, the Mason County Assessor (or designee) shall schedule a meeting with the employee and Shop Steward and/or Union Representative to hear and seek to resolve the grievance. The Mason County Assessor shall provide a written response to the Employee and the Union Steward/Union Representative within fourteen(14)calendar days of the meeting. A copy of the grievance response shall be provided to the Human Resources Department. If the grievance is not resolved at Step 2,the grievance may be advanced to Step 3. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 39 Step 3. The written grievance shall be submitted to the Human Resources Director within ten (10)calendar days of the date of the written response at Step 2. Within ten(10) calendar days of receipt of the grievance,the Human Resources Director or designee shall schedule a meeting with the Employee,Union Steward/Union Representative, and the Mason County Assessor(or designee) to hear and seek to resolve the grievance. The Human Resources Director shall provide a written answer to'the Employee, Union Steward/Union Representative, and Mason County Assessor within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3,the grievance may be advanced to Step 4. Step 4. The Union may choose to submit the grievance to arbitration and in such case will deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar days. The Union's request for arbitration shall be in writing and may be filed with the Public Employment Relations Commission (FERC), Federal Mediation and Conciliation Service (FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar days of the Union's notice to the Employer of its intent to arbitrate. In addition, the Union shall request the arbitration service supply a list of seven (7)r qualified arbitrators. If a list of seven arbitrators is requested,both parties will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen(14) calendar days from the receipt of the list, a Rip of the coin will determine which party strikes the first name from the list. This striking of names will alternate between the parties until one name remains. This person shall be the arbitrator. The referral to arbitration shall contain the following: 1. Question or questions at issue; 2. Statement of facts and position of each respective party; and 3. Copy of the grievance and related correspondence. GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date,time and location mutually convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article, it is understood as follows: A. The arbitrator shall have no power to render a decision that will add to, subtract from or alter, change, or modify the terms of this Agreement, and his/her power shall be limited to interpretation or application of the terms of this Agreement, and all other matters shall be excluded from arbitration. B. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the Union and the employees involved, provided the decision does not involve action by the Employer which is beyond its jurisdiction. C. Each party may call such witnesses as may be necessary in the order in which their testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters set forth in the written statement of the grievance, and shall be subject to cross examination. The arguments of the parties may be supported by oral comment and rebuttal. Either or both parties may submit post hearing briefs within a time mutually agreed upon. Such arguments of the parties, whether oral or written, shall be confined to and directed at the matters set forth in the written statement of the grievance. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 40 D. Either party may request that a stenographic record of the hearing be made. The party requesting such record shall bear the cost thereof;provided,however,if the other party requests a copy,such cost shall be shared equally. E. The cost of the arbitrator shall be borne equally by the Employer and the Union,and each party shall bear the cost of presenting its own case. 19.3 UNION/EMPLOYER GRIEVANCE Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in writing within ten (10) business days from the date the Employer / employees became aware or reasonably should have known that the grievance existed. The Employer may not grieve the acts of individual employees, but rather, only orchestrated acts or actions of authorized representatives believed to be in conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may only go to mediation upon mutual agreement. The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving different supervisors or from different Departments. Such grievances may be referred to mediation services by mutual agreement prior to Arbitration. 19.4 SCHEDULE OF MEETINGS Upon request, and without unnecessary delay; a steward's immediate supervisor or designee shall allow the steward during normal work hours without loss of pay,reasonable time to: 19.4.1 Investigate any grievance or dispute so that same can be properly presented in accordance with the grievance procedure. 19.4.2 Attend meetings with the Director or other Employer representatives when such meetings are necessary to adjust grievances or disputes. Meetings with designated personnel will be by appointment and held without delay when possible. 19.4.3 Confer with a staff representative of the Union and/or employees on Employer premises,at such time and places as may be authorized by the Director or designee in advance of the intended meetings. For the purposes of this Article and Article 4.3,obtaining coverage to insure minimum staffing levels shall not be considered an unnecessary delay. The Employer shall not be obligated to provide coverage immediately if the use of overtime is the only means of providing that coverage. ARTICLE 20 -NO STRIKE/NO LOCKOUT 20.1 No STRIKE/No LOCKOUT The Union agrees that there shall be no strikes,slow-downs,or stoppage of work,or any interference with the efficient operation of the Department. Any such action shall be subject to disciplinary action, including termination and replacement of the involved employees. The Employer shall not lockout any employee during the life of this Agreement. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 41 ARTICLE 21—MANAGEMENT RIGHTS AND RESPONSIBILITIES 21.1 MANAGEMENT RIGHTS AND RESPONSIBILITIES Except as specifically abridged, granted, delegated or modified by this Agreement, including amendments, the County reserves all customary management prerogatives including, but not limited to the right to: A. Establish,plan for and direct the work force toward the organizational goals of County government. B. Determine the organization and merits, necessity, and level of activity or service provided to the public. C. Determine the County budget and financial policies,including accounting procedures. D. Determine the procedures and standards for hiring, promotion, assignment, transfer, layoff, discipline, and retention. E. Discipline employees for just cause. F. Determine the methods, means, equipment, and kinds and number of personnel required to accomplish the governmental operations and maintain the efficiency thereof. G. Assign work and schedule employees. H. Establish work rules and rules of conduct. I. Evaluate employee performance. J. Reduce staff or reduce working hours due to a lack of work or lack of funds. K. Take all actions necessary to carry out the mission of the County in emergencies. The Parties recognizes that RCW 41.56 may impose an obligation to negotiate changes in wages, hours and working conditions not covered by this Agreement. The Union recognizes the County's right to manage subject only to the terms and conditions of this Agreement. ARTICLE 22 - GENERAL PROVISIONS 22.1 SAVINGS CLAUSE It is understood that the parties hereto are governed by the provisions of applicable Federal and State Law, which provisions shall prevail over this Agreement. Where there may be conflict between County ordinances or resolutions and this Agreement,the Articles of the Agreement shall prevail. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 42 Should any part thereof or any provisions herein be rendered or declared invalid by reason of any existing or any subsequently enacted legislation, or by a decree of a court of competent jurisdiction, the invalidation of such part or portion of this Agreement shall not invalidate the remaining portions hereof and they shall remain in full force and effect. In such event, the parties shall meet within thirty (30) days for renegotiation of such invalid provisions for the purpose of adequate and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by the parties. ARTICLE 23—ENTIRE AGREEMENT 23.1 DURATION CLAUSE This Agreement shall be in full force and effective upon ratification by the parties and shall remain in effect through December 31, 2021. Either party may request negotiations of a successor agreement at least sixty (60) days before the annual expiration date. This Agreement may be modified during its term by mutual agreement of both parties concerned, such mutual agreement to be in writing and to be incorporated as part of this Agreement. 23.2 ENTIRE AGREEMENT The Agreement expressed herein in writing constitutes the entire Agreement between the parties and no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter into any Agreement or contract with any covered employee(s), either individually or collectively, which is inconsistent with the terms of this Agreement. Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 43 SIGNATURES IN WITNESS WHEREOF, the Parties hereto have executed this Agreement this day of ,2019. TEAMSTERS LOCAL NO. 252 BOARD OF COUNTY COMMISSIONERS Darren L. O'Neil; Secretary-Treasurer Randy Neatherlin; Commissioner District#1 Kevin Shutty; Commissioner District#2 Sharon Trask; Commissioner District#3 MASON COUNTYASSESSOR Patti McLean Teamsters Local No.252 Appraisers and Mason County 2019-2021 Collective Bargaining Agreement Page 44 APPENDIX I SALARY SCHEDULE: Note: Unless otherwise specified above, step increases shall be granted annually. Effective Janua 1, 2019 Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Appraiser Trainee $3,511.27 $3,599.05 $3,689.02 $3,781.25 $3,875.78 $3,972.67 Appraiser $4,071.99 $4,173.79 $4,278.14 $4,385.09 $4,494.72 $4,607.08 Appraiser SR $4,722.26 $4,840.32 $4,961.33 $5,085.36 $5,212.49 $5,342.81 Statistical Analyst $4958.37 $5,082.33 $5,209.39 $5,339.63 $5,573.12 $5,609.95 GIS Technician $3,951.27 $4,153.06 $4,256.88 $4,363.30 $4,472.39 $4,584.20 Effective JanuarUy1, 2020 Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Appraiser Trainee $3,572.71 $3,662.03 $3,753.58 $3,847.42 $3,943.61 $4,042.20 Appraiser $41143.25 $4,246.83 $4,353.00 $4,461.83 $4,573.37 $4,687.71 Appraiser SR $4,804.90 $4,925.02 $5,048.15 $5,174.35 $5,303.71 $5,436.30 Statistical Analyst $51045.15 $5,171.28 $5,300.56 $5,433.07 $5,568.90 $5,708.12 GIS Technician $4,020.42 $4,225.73 $4,331.38 $4,439.66 $4,550.65 $4,664.42 Effective January 1,2021 Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Appraiser Trainee $3,644.17 $3,735.27 $3,828.65 $3,924.37 $4,022.48 $4,123.04 Appraiser $4,226.12 $4,331.77 $4,440.06 $4,551.07 $4,664.84 $4,781.46 Appraiser SR $4,901.00 $5,023.52 $5,149.11 $5,277.84 $5,409.79 $5,545.03 Statistical Analyst $5,146.05 $5,274.70 $5,406.57 $5,541.73 $5,680.28 $5,822.28 GIS Technician $4,100.83 $4,310.25 $4,418.00 $4,528.45 $4,641.67 $4,757.71 Teamsters Local No.252 Appraisers and Mason County 2019—2021 Collective Bargaining Agreement Page 45 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATES: N/A ITEM: Budget Amendment&Supplemental Appropriation Impact Items EXECUTIVE SUMMARY: The Board of County Commissioners has approved several items that impact the 2019 and 2020 ending fund balances. The attached "Budget Impact Items"spreadsheet summarizes the effects of these approvals. BUDGET IMPACTS: General Fund: 2019: $208,045 2020: $315,680 Other Funds: 2019: $ 85,485 2020: $120,555 Grand Total All Funds: 2019: $293,530 2020: $436,235 RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Budget Impact Items J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2019\Briefing Summary 4.15.2019-Budget Impacts.doc 2019 and 2020 Budget Impacts from BOCC Approved Items Budget Impact Items General Fund Budget BOCC Action Appropriation 2019 Budget 2020 Budget Description Fund/Department FTE Approval Date Approval Date Impact Impact Notes Jail Lieutenant Realignment Sheriff 2/26/2019 $ - $ 14,485 NU Range 35 to 41 Election Technician I Auditor-Elections 1.00 3/5/2019 3/26/2019 $ 47,925 $ 64,000 Judicial Support Specialist I Clerk 1.00 3/5/2019 $ 45,520 $ 64,500 Com.Deputy Sheriff Realign. Sheriff 3/5/2019 $ - $ 14,900 from CSO to CDS Chief Deputy PA Realignment Prosecutor 3/19/2019 $ 13,645 $ 30,175 759 of Sup.Ct Judge Non-Union COLA 1.5'0 3/19/2019 $ 32,500 $ 43,500 Effective 4/1/19 Lead Plans Examiner DCD 1.00 4/9/2019 $ 68,455 $ 98,605 Total General Fund Impact: 3.00 $ 208,045 $ 315,680 Budget Impact Items Other Funds Budget BOCC Action Appropriation 2019 Budget 2020 Budget Description Fund/Department FTE Approval Date Approval Date Impact Impact Notes Technical Srvs Mgr Realign. County Road 2/26/2019 $ 10,665 NU Range 33 to 40 Eng&CN Mgr Realignment County Road 2/26/2019 $ 8,330 NU Range 35 to 40 CS&W Oper I Utilities 1.00 3/5/2019 $ 61,985 $ 70,060 Non-Union COLA 1.5% 3/19/2019 $ 23,500 $ 31,500 Effective 4/1/19 Total Other Funds Impact: 1.00 $ 85,485 $ 120,555 Grand Total Budget Impacts 4.00 $ 293,530 $ 436,235 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATES: N/A ITEM: Budget Process EXECUTIVE SUMMARY: Mason County has traditionally adopted an annual budget in December of each year. Per RCW 36.40, the County may adopt an annual budget in October, and/or a biennial budget. Attached is a budget timeline which outlines some of the key dates for the budget process, including dates for adopting an October budget. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: 2020 Budget Timeline J:\Budget Office\Briefing, Agenda,& Public Hearing Items\2019\Briefing Summary 4.15.2019-Budget Process.doc 2020 Budget Timeline Deadline Item Notes Monday,June 3rd Send Salaries&Benefits to Departments for verification Internal Requirement Brief BOCC on draft budget instructions,revisions to Financial Policies&Procedures,Special Monday,June 3rd Pays,and Take-Home Vehicle Assignments Internal Requirement Monday,June 3rd Internal Allocations,SAO Charges,IT Rates,ER&R Rates complete for budget Internal Requirement Monday,July 1st Budget Level 3 complete,loaded in Munis,and sent to departments Internal Requirement BOCC Adopts budget instructions&public notice is sent to MC Journal to notify public of new Tuesday,July 9th process Internal Requirement BOCC Adopts revision to financial Policies&Procedures to reflect a choice to follow the Tuesday,July 9th alternate budget adoption dates for counties Internal Requirement Tuesday,July 9th County Auditor notifies all officials of the request for budget RCW 36.40.010:on or before 2nd Monday in July -:5 Tuesday,July 9th BOCC Begins Budget Negotiations with Departments 3 Tuesday,August 13th Budget estimates from all officials filed with County Auditor RCW 36.40.010:on or before 2nd Monday in August o Y Tuesday,September 3rd Preliminary budget prepared by Auditor is submitted to BOCC RCW 36.40.050:on or before 1st Tuesday in September v Tuesday,September 10th BOCC Adopts notice to set a public hearing for Monday,October 7th RCW 36.40.060:publish notice 2 wks prior to adoption o Public hearing notice stating budget completion to the Shelton Journal for publication on 9/19 z Thursday,September 12th &9/26 RCW 36.40.060:publish notice 2 wks prior to adoption a, RCW 36.40.060:available 2 weeks preceding the 1st Monday Monday,September 23rd Copies of the detailed&comparative preliminary budget available to the public in October °o Wednesday,September 25th BOCC Ends Budget Negotiations with Departments Monday,October 7th Public Hearing to adopt the budget and make tax levies RCW 36.40.060:1st Monday in October RCW 36.40.070:hearing may be continued from day to day Friday,October 11th Conclusion of public hearing on budget until concluded but not to exceed a total of 5 days Possible briefing on adding alternate public hearing date on budget for Dec.2nd(if hearing RCW 36.40.071:the BOCC may meet for the purpose of Monday,October 28th was not held in October) holding a budget hearing on the 1st Monday in December RCW 84.52.070:duty of county legislative authority on or Tuesday,October 29th Action Agenda item to set a public hearing for Tuesday,November 19th,to set levies before the 30th day of November Thursday,October 31st Public hearing notice to certify levies to the Shelton Journal for publication on 11/7&11/14 RCW 36.40.071:the BOCC may meet for the purpose of Tuesday,November 5th Action Agenda item to set a public hearing for Monday,December 2nd(if not held in October) holding a budget hearing on the 1st Monday in December Public hearing notice stating budget completion to the Shelton Journal for publication on Thursday,November 7th 11/14&11/21 RCW 36.40.060:publish notice 2 wks prior to adoption RCW 84.52.070:duty of county legislative authority on or Tuesday,November 19th Certify to the County Assessor the amount of taxes to be levied upon property in the county before the 30th day of November RCW 36.40.071:the BOCC may meet for the purpose of Monday,December 2nd Public Hearing to adopt the budget(if not held in October) holding a budget hearing on the 1st Monday in December Tuesday,December 31st Deadline for BOCC to adopt a balanced budget MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Human Resources / BOE EXT: 422 BRIEFING DATE: 4/22/2019 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information ITEM: Appointment of a regular and alternate member to the Mason County Board of Equalization for a three year term ending on May 31, 2022. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Board of Equalization members are appointed for three (3) year terms, per RCW 84.48. Mason County Board of Equalization is currently made up of three board members and one alternate member. A News Release was circulated on 3/5/2019 for one regular member and one alternate member with the first review 4/1/2019. Applications were received from Janice Loomis and Carl Soper. Janice Loomis is a current BOE member with a term ending on 5/31/2019. The required training with Department of Revenue is set for June 4-6. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Approval to place the appointment of a regular and alternate member to the Board of Equalization on the next available County Commissioners' agenda. ATTACHMENTS: News Release and BOE applications Briefing Summary 4/30/2018 NEWS RELEASE March 5, 2019 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 380 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Equalization Membership The Board of Mason County Commissioners is seeking applicants for two positions on the Mason County Board of Equalization. One regular member and one alternate member. The term of each position will end on May 31, 2022. Applicants must reside in Mason County. The Board of Equalization is a three-member board appointed by the Mason County Commissioners. Two alternate members may also be selected. The Board's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment can be established. Taxpayers may appeal their assessments, including assessments of real and personal property, forest land, timber, and open space. The Board also considers denial of senior citizen property tax exemptions. Taxpayers can file a petition with the Board of Equalization and a hearing will be scheduled to present their appeal of their assessment for timely filed and completed petitions. Depending on the number of appeals heard each year, the Board may meet up to three days a week, throughout the year. Board members are paid a per diem, currently $100 per day, when in session. As required by RCW 84.48.042, the successful applicant must attend training, provided by the Washington State Department of Revenue, within one year following appointment or reappointment. Interested citizens may obtain an application at the Mason County Commissioners' Office, 411 North 5th Street, Shelton, or by calling Shelton 360-427-9670, ext. 380; Belfair 360-275-4467, ext. 380; Elma 360-482-5269, ext. 380 or visit the Mason County website at www.co.mason.wa.us. These positions are open until filled with first review April 1, 2019. BOARD OF M COUNTY COMMISSI NERS WIMP- Kevin ShuRodiNseatherlin rask mmsioChair ner Vice-Chair Pyo I Cpoi R E C E I L L) MASON COUNTY COMMISSIONERS ' 411 NORTH FIFTH STREET MAR 0 5 2019 SHELTON WA 98584 -_= Fax 360-427-8437, Voice 360-A97-01370 Fxt 419.275-4467 or 482-5269 Mason County cc: CMMRS Neatherlin, Shutty&Trask 1854 . .y - ✓'` (")mrnissioners Clerk I AM SEEKING APPOINTMENT TO (0] f}�►V (-C) U.6'V-T`4 go o e \� CF &Q u 14 LI Z P9 ri OtU NAME ADDRESS: PHONE' CITYfZIP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL / -------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: �,I TT►TtjDCC U )",) I y CM M. YRS ("n M I'Y�C.1�U(T� W FI-W 63IU[Py► e`� POSITION: C'L�(Z4 OF 7 N 0 Q t2p, J Q DC�S COMPANY: YRS H(,Q '(t fc-S POSITION: -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: 1 MAE 00 a[[U 0s-1i_JKy2,(_--- Iz, 4-0 HK-R2 ljquP►4L162 Iq `t-NGt� P_P ��° eT�l Tl.K g 6t-;�Ge1Sr-- n'1r--yyT What interests, skills do you wish to offer the Board, Committee, or Council? T oI~ CLI5 �=wPLQ- ( ✓y15-(QT I twLuLkiCodA-�Tq CIn T I eS I t3 t}bt t-C[C vy -L t1 VVI C U C_Uc� n m PLS TI Kb, `CN r -L�-Q � n� ►4 1�(��-UIU�I� ►'�'ti�SaM'y� pu�N-T4 � 4 EyVl�-t'Y1�E2 Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) I11C Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically,how much time can you give to this position?p --� Quarterly Monthly (W�/ _Daily Office Use Only 3 �/Y Appointment Date S' ature Term Expire Date . s cob, r �� - MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET cc: CMMRS Neatherlin, Shutty&Trask Clerkk SHELTON WA 98584 ° Fax 360-427-8437; Voice 360-427-9670, Ext. 419,275-4467 or482-5269 -- �asort Cnt�rs deceived crrrrrris�i� Q I AM SEEKING APPOINTMENT TO �d�,� ��1 ,�1/z,9�LD/� MAR 8 2019 HR/Risk Managelment ADDRES 5;0 PHONE: CITY/ZIP: VOTING PRECINCT: T) rrr/&CT,. WORK PHONE: S,L j5-1r, ,U �_J�4/R AREA IN THE COUNTY YOU WE) E-MAIL: -------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF 6-t(IIFFRE��TIRED,, PREVIOUS EXPERIENCE/) I_W�i� (ACZVITIE MB EERSHIPS) COMPANYI�J : L � 11G A:5�R5 Ib Cf//US�G�it/� �L POSITION: �E""c��`�fiU/G�.4G COMPANY: POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: What int rests, skills do you wish to offer the Board, Commitee,or Council? G�A.S fi Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e��r� fad t�� rest���i����s! Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? W�— Realistically,how much time can you give to this position?p Quarterly Monthly Weekly Daily Office Use Only i f /9 Appointment Date Signature Term Expire Date MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Chief Deputy Jason Dracobly DEPARTMENT: Mason County Sheriff's Office EXT: 313 BRIEFING DATE: TBA PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Cost Reimbursement Agreement with ICAC EXECUTIVE SUMMARY: Cost reimbursement from ICAC for training i BUDGET IMPACTS: net zero impact. RECOMMENDED OR REQUESTED ACTION• Acknowledge and sign the agreement. ATTACHMENTS: I Copy of the agreement. I Briefing Summary 4/9/2019 Cost Reimbursement Agreement Agreement#19-00946 THIS AGREEMENT is made and entered into by and between The Seattle Police Department(SPD),a department of the City of Seattle, hereinafter referred to as"SPD",as represented by Chief of Police Carmen Best;and Mason County Sheriff's Office "MCSO"as represented by Sheriff Casey Salisbury, hereinafter referred to as"Subject Party"for purposes of reimbursing personnel training and travel to the 2019 Crimes Against Children Conference, incurred by the Subject Party,a WA ICAC affiliate agency, as requested in advance by SPD. SPD will reimburse the Subject Party's expenses incurred during activities described in Section 2,as requested in advance by MCSO and as specified below. This Cost Reimbursement Agreement contains six(6)Sections. SECTION 1. TERM OF AGREEMENT The term of the Cost Reimbursement Agreement shall be effective April 1,2019,and shall end on September 30,2019,following the execution of this Agreement. This Cost Reimbursement Agreement may be modified and/or continued by amendment,as mutually agreed by both parties. SECTION 2. DESCRIPTION OF WORK Under the direction of the Chief of Police, or delegated authorized representative,the Subject Party shall be eligible for approved expenses related to the activities described below. All reimbursable expenses shall be as specified herein, based on requests from MCSO in advance. Preapproved travel costs for Detective Chris Lyles to attend the 2019 Crimes Against Children Conference in Dallas,TX on August 12-15, 2019. Attached and made a part of this agreement is a breakdown of preapproved travel costs as allowed under SPD's federal grant requirements. SECTION 3. REIMBURSEMENT The maximum amount allowed for reimbursement shall not exceed$3,500,during the term of this Agreement. Requests shall be submitted to Kelly Crouch,Seattle Police Department, P.O. Box 34986, Seattle,Washington 98124-4986. The Subject Party shall also include all applicable supporting documentation and receipts to support the request, including a current W-9 form. I The Subject Party shall submit requests for reimbursement in accordance with the following I restrictions: f ➢ Lodging expenses shall adhere to the federal lodging rates or provide a rationale for not using the federal rates(www.gsa.gov) ➢ Travel expenses shall be the most economical rate available in Coach ➢ Meal expenses must be in accordance with the Federal meal rates(www.gsa.gov) ➢ Ground travel expenses, per federal guidelines ➢ Parking expenses, per federal guidelines ➢ Baggage fees, if applicable ➢ Registration cost, if applicable *Please reference SPD ICAC on the invoice. i Agreement#19-00946 Page 1 E 1 I 1 SECTION 4. FUNDING SOURCE This contract is funded with federal grant funds under CFDA#16.543. The grant is the FY18 Washington ICAC Task Force Program,Award#2018-MC-FX-K054. All Federal financial and grant management rules and regulations must be adhered to in the execution of this contract. For reference, Federal Grant Award Documents are attached. SECTION 5. AMENDMENTS No modifications or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify the Agreement by mutual agreement. SECTION 6. INDEMNIFICATION The Consultant releases and shall defend, indemnify,and hold the City and Its officers,employees and agents harmless from all losses, liabilities,claims(including claims arising under federal, state or local laws or regulations) (and including, but not limited to, claims for infringement of any copyright, patent,trademark,or trade secret),costs(including attorneys'fees),actions or damages of any sort j whatsoever arising out of the Consultant's performance or nonperformance of the services to be provided under this Agreement attributable to the acts or omissions,willful misconduct,or breach of this Agreement by the Consultant,sub-consultants, its servants,agents,officers or employees. The Consultant's obligations shall not be eliminated or reduced by any alleged negligence on the part of , the City. In furtherance of these obligations,and only with respect to the City and its officers, employees,and agents,the Consultant waives any immunity it may have or limitation on the amount or type of damages imposed under Title 51 RCW,or any other industrial insurance,worker's j compensation, disability,employee benefit,or similar laws. The Consultant acknowledges that the foregoing waiver of immunity was mutually negotiated, and that the contract price reflects this ! negotiation. The indemnification provided for in this section shall survive any termination or expiration of this Agreement. NOW THEREFORE,the parties hereto have executed this Agreement by having their representatives j affix their signatures below. i E MASON COUNTY SHERIFF'S OFFICE SEATTLE POLICE DEPARTMENT i BY: BY: f i Casey Sali bury,Sheriff Mike Edwards,Captain 322 North 3`d Street 610 Fifth Ave.S. Shelton,WA 98584 Seattle,WA 98124 DATE: DATE: i t Attachment: Current W9 Federal Grant Requirements E E I s Agreement#19-00946 Page 2 i i i BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Kevin Shutty, Chair t Randy Neatherlin, Commissioner Sharon Trask, Commissioner i t i I i i l 1 l 1 i I 3 I I f Agreement#19-00946 Page 3 I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: 15 April 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information N/A ITEM: Health Officer Selection EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Board of Health conducts a Special Board of Health Meeting on May 8th to interview prospective candidates for Health Officer. The panel will consist of two county commissioners, two other board of health members, Dr. Yu and possibly one other local physician. The meeting will take place in the commission chambers and will be staffed by public health staff and director. The meeting will be posted according to the open meetings regulations BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION• Informational ATTACHMENTS: None Briefing Summary 4/10/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 4/15/2019 PREVIOUS BRIEFING DATES: NA If this is a follow-up briefing, please provide only new information ITEM: Request to replace Environmental Health Specialist EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Linsey Fields has resigned from Mason County. Request to re-hire regular FTE for vacant position. BUDGET IMPACTS: None, this position is within budget. RECOMMENDED OR REQUESTED ACTION: Recommend board approves to fill vacant position. ATTACHMENTS: None. Briefing Summary 4/9/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit / Todd Parker DEPARTMENT: Community Services EXT: 404 BRIEFING DATE: 4/15/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: WSQA— Washington State Quality Award Application EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCW 43.185C.210 and RCW 43.185C.240 require eligible organizations to apply to the Washington State Quality Award (WSQA) Program for an independent assessment of its quality management, accountability, and performance system. WSQA application requirements must also be passed down in grant terms and conditions to sub-recipients/sub-grantees. The requirement applies to any "eligible organization" that receives over $500,000 (aggregate) from local housing surcharges (aka, document recording fees). Cities and Counties were exempt until 2018 to submit an application; however, in 2019 we are required then once every three years thereafter. BUDGET IMPACTS: Intent to Apply = $200.00 Application submission and review = $885.00 RECOMMENDED OR REQUESTED ACTION: Request County Support Staff to supply information and references to help answer the questions in the application. ATTACHMENTS: WSQA Baldridge Excellence Builder —Application Questions pages 5 - 13 Briefing Summary 4/9/2019 Act--'e�i BALDRIGE EXCELLENCE uuuUBUILDER Key questions for improving your organization's performance • t � her LEADERSHIP STRATEGY `§4 CUSTOMERS MEASUREMENT, ANALYSIS, AND KNOWLEDGE MANAGEMENT WORKFORCE OPERATIONS RESULTS • Baldrige Excellence Builder The Baldrige Excellence Builder includes questions on the most important features of organizational excellence, starting with a full Organizational Profile. For a more comprehensive set of questions,see the Baldrige Excellence Framework booklet (Business/Nonprofit, Education,or Health Care; www.nist.gov/baldrige/publications/baldrige-excellence framework). Organizational Profile P.1 Organizational Description: What are your key organizational characteristics? a. Organizational Environment (1) Product Offerings What are your main product offerings*?What is the relative impor- tance of each to your success?What mechanisms do you use to deliver your products? (2) MISSION,VISION, and VALUES What are your stated MISSION,VISION, and VALUES? What are your organization's CORE COMPETENCIES,and what is their relationship to your MISSION? • (3) WORKFORCE Profile What is your WORKFORCE profile?What recent changes have you experienced in WORKFORCE composition or your needs with regard to your WORKFORCE? What are • your WORKFORCE or employee groups and SEGMENTS, • the educational requirements for different employee groups and SEGMENTS,and • the KEY drivers that engage them in achieving your MISSION and VISION? What are your organized bargaining units (union representation)?What are your organiza- tion's special health and safety requirements? (4) Assets What are your major facilities, technologies, and equipment? (5) Regulatory Requirements What is the regulatory environment under which you oper- ate?What are the KEY applicable-occupational health and safety regulations;accreditation, certification,or registration requirements; industry standards;and environmental,financial, and product regulations? b. Organizational Relationships (1) Organizational Structure What are your organizational structure and GOVERNANCE system?What are the reporting relationships among your GOVERNANCE board,SENIOR LEADERS,and parent organization,as appropriate? (Continued on the next page) *For health care organizations,"product offerings"are health care services. For education organizations,"product offerings"are educational programs and services. • See www.nist.gov/baldrige/pubhcations[Mdrige-excellence-framework for Baldrige frameworks tailored to the health care and education sectors. Baldrige Excellence Builder 5 • ** (2) CUSTOMERS and STAKEHOLDERS What are your KEY market SEGMENTS, CUSTOMER groups, and STAKEHOLDER groups, as appropriate?What are their KEY requirements and expectations for your products,CUSTOMER support services,and operations?What are the differences in these requirements and expectations among market SEGMENTS,CUSTOMER groups,and STAKEHOLDER groups? (3) Suppliers and PARTNERS What are your KEY types of suppliers, PARTNERS, and COLLABORATORS?What role do they play • in your WORK SYSTEMS,especially in producing and delivering your KEY products and CUSTOMER support services; and • in enhancing your competitiveness? What are your KEY mechanisms for two-way communication with suppliers,PARTNERS,and COLLABORATORS?What role,if any,do these organizations play in contributing and imple- menting INNOVATIONS in your organization?What are your KEY supply-chain requirements? P.2 Organizational Situation: What is your organization's strategic situation? a. Competitive Environment (1) Competitive Position What is your competitive position?What are your relative size and growth in your industry or the markets you serve?How many and what types of competitors do you have? (2) Competitiveness Changes What KEY changes, if any, are affecting your competitive is situation, including changes that create opportunities for INNOVATION and collaboration, as appropriate? (3) Comparative Data What KEY sources of comparative and competitive data are available from within your industry?What KEY sources of comparative data are available from outside your industry?What limitations,if any,affect your ability to obtain or use these data? b. Strategic Context What are your KEY STRATEGIC CHALLENGES and ADVANTAGES in the areas of business,opera- tions,societal responsibilities,and WORKFORCE? C. PERFORMANCE Improvement System What are the KEY elements of your PERFORMANCE improvement system,including your PROCESSES for evaluation and improvement of KEY organizational projects and PROCESSES? Terms in SMALL GAPS are defined in the Glossary of Key Terms (pages 16-18). "For health care organizations,"customers"are the users of your health care services(e.g.,patients,families,insurers,and other third-party payors). For education organizations,"customers"are the users of your educational programs and services(e.g.,students and parents). • 6 Baldrige Excellence Builder 0 Leadership 1.1 Senior Leadership: How do your senior leaders lead the organization? (1) HOW do SENIOR LEADERS set your organization's VISION and VALUES? (2) HOW do SENIOR LEADERS'actions demonstrate their commitment to legal and ETHICAL BEHAVIOR? (3) HOW do SENIOR LEADERS communicate with and engage the entire WORKFORCE and KEY CUSTOMERS? (4) HOW do SENIOR LEADERS'actions create an environment for success now and in the future? (5) HOW do SENIOR LEADERS create a focus on action that will achieve the organization's MISSION? 1.2 Governance and Societal Responsibilities: How do you govern your organization and fulfill your societal responsibilities? (1) HOW does your organization ensure responsible GOVERNANCE? (2) HOW do you evaluate the PERFORMANCE of your SENIOR LEADERS and your GOVERNANCE board? (3) HOW do you address and anticipate legal,regulatory,and community concerns with your products and operations? (4) HOW do you promote and ensure ETHICAL BEHAVIOR in all interactions? (5) HOW do you consider societal well-being and benefit as part of your strategy and daily operations? (6) HOW do you actively support and strengthen your KEY communities? Terms in SMALL CAPS are defined in the Glossary of Key Terms (pages 16-18). • Baldrige Excellence Builder 7 • © Strategy 2.1 Strategy Development: How do you develop your strategy? (1) How do you conduct your strategic planning? (2) HOW does your strategy development PROCESS stimulate and incorporate INNOVATION? (3) How do you collect and analyze relevant data and develop information for your strategic planning PROCESS? (4) HOW do you decide which KEY PROCESSES will be accomplished by your WORKFORCE and which by external suppliers and PARTNERS? (5) What are your organization's KEY STRATEGIC OBJECTIVES and timetable for achieving them? (6) HOW do your STRATEGIC OBJECTIVES achieve appropriate balance among varying and potentially competing organizational needs? 2.2 Strategy Implementation: How do you implement your strategy? (1) What are your KEY short- and longer-term ACTION PLANS? (2) HOW do you DEPLOY your ACTION PLANS? (3) HOW do you ensure that financial and other resources are available to support the achievement of your ACTION PLANS while you meet current obligations? • (4) What are your KEY WORKFORCE plans to support your short- and longer-term STRATEGIC OBJECTIVES and ACTION PLANS? (5) What KEY PERFORMANCE MEASURES or INDICATORS do you use to track the achievement and EFFECTIVENESS of your ACTION PLANS? (6) For these KEY PERFORMANCE MEASURES or INDICATORS,what are your PERFORMANCE PROJECTIONS for your short-and longer-term planning horizons? (7) HOW do you establish and implement modified ACTION PLANS if circumstances require a shift in plans and rapid execution of new plans? Terms in SMALL GAPS are defined in the Glossary of Key Terms (pages 16-18). • 8 Baldrige Excellence Builder • © Customers 3.1 Voice of the Customer: How do you obtain information from your customers? (1) HOW do you listen to,interact with,and observe CUSTOMERS* to obtain actionable information? (2) How do you listen to potential CUSTOMERS to obtain actionable information? (3) How do you determine CUSTOMER satisfaction, dissatisfaction,and ENGAGEMENT? (4) How do you obtain information on CUSTOMERS'satisfaction with your organization relative to other organizations? 3.2 Customer Engagement: How do you engage customers by serving their needs and building relationships? (1) HOW do you determine product offerings? (2) HOW do you enable CUSTOMERS to seek information and support? (3) HOW do you determine your CUSTOMER groups and market SEGMENTS? (4) HOW do you build and manage CUSTOMER relationships? (5) HOW do you manage CUSTOMER complaints? • Terms in SMALL caps are defined in the Glossary of Key Terms(pages 16-18). *For health care organizations,"customers"are the users of your health care services(e.g.,patients,families,insurers,and other third-party payors). For education organizations,"customers"are the users of your educational programs and services(e.g.,students and parents). • Baldrige Excellence Builder 9 • Measurement, Analysis, and Knowledge Management 4.1 Measurement, Analysis, and Improvement of Organizational Performance: How do you measure, analyze, and then improve organizational performance? (1) HOW do you track data and information on daily operations and overall organizational PERFORMANCE? (2) HOW do you select comparative data and information to support fact-based decision making? (3) How do you select VOICE-OF-THE-CUSTOMER and market data and information? (4) HOW do you ensure that your PERFORMANCE measurement system can respond to rapid or unexpected organizational or external changes? (5) HOW do you review your organization's PERFORMANCE and capabilities? (6) HOW do you project your organization's future PERFORMANCE? (7) HOW do you use findings from PERFORMANCE reviews (addressed in question 5) to develop priorities for continuous improvement and opportunities for INNOVATION? 4.2 Information and Knowledge Management: How do you manage your • information and your organizational knowledge assets? (1) HOW do you verify and ensure the quality of organizational data and information? (2) HOW do you ensure the availability of organizational data and information? (3) HOW do you build and manage organizational knowledge? (4) HOW do you share best practices in your organization? (5) HOW do you use your knowledge and resources to embed LEARNING in the way your organization operates? Terms in SMALL CAps are defined in the Glossary of Key Terms (pages 16-18). • 10 Baldrige Excellence Builder • © Workforce 5.1 Workforce Environment: How do you build an effective and supportive workforce environment? (1) HOW do you assess your WORKFORCE CAPABILITY and CAPACITY needs? (2) HOW do you recruit,hire,place,and retain new WORKFORCE members? (3) HOW do you prepare your WORKFORCE for changing CAPABILITY and CAPACITY needs? (4) HOW do you organize and manage your WORKFORCE? (5) HOW do you ensure workplace health, security,and accessibility for the WORKFORCE? (6) HOW do you support your WORKFORCE via services,benefits,and policies? 5.2 Workforce Engagement: How do you engage your workforce to achieve a high-performance work environment? (1) HOW do you foster an organizational culture that is characterized by open communication, HIGH PERFORMANCE,and an engaged WORKFORCE? (2) HOW do you determine the KEY drivers of WORKFORCE ENGAGEMENT? (3) HOW do you assess WORKFORCE ENGAGEMENT? (4) HOW does your WORKFORCE PERFORMANCE management system support HIGH • PERFORMANCE and WORKFORCE ENGAGEMENT? (5) HOW does your LEARNING and development system support the organization's needs and the personal development of your WORKFORCE members,managers,and leaders? (6) HOW do you evaluate the EFFECTIVENESS and efficiency of your learning and development system? (7) HOW do you manage career progression for your WORKFORCE and your future leaders? Terms in SMALL GAPS are defined in the Glossary of Key Terms (pages 16-18). • Baldrige Excellence Builder 1 1 0 Operations 6.1 Work Processes: How do you design, manage, and improve your key products and work processes? (1) HOW do you determine KEY product* and WORK PROCESS requirements? (2) What are your organization's KEY WORK PROCESSES? (3) HOW do you design your products and WORK PROCESSES to meet requirements? (4) HOW does your day-to-day operation of WORK PROCESSES ensure that they meet KEY PROCESS requirements? (5) HOW do you determine your KEY support PROCESSES? (6) HOW do you improve your WORK PROCESSES to improve products and PERFORMANCE, enhance your CORE COMPETENCIES,and reduce variability? (7) How do you manage your supply chain? (8) How do you pursue your opportunities for INNOVATION? 6.2 Operational Effectiveness: How do you ensure effective management of your operations? (1) HOW do you control the overall costs of your operations? (2) HOW do you ensure the reliability of your information systems? (3) How do you ensure the security and cybersecurity of sensitive or privileged data and information? (4) HOW do you provide a safe operating environment? (5) HOW do you ensure that your organization is prepared for disasters or emergencies? Terms in SMALL GAPS are defined in the Glossary of Key Terms (pages 16-18). *For health care organizations,"products"are health care services. For education organizations,"products"are educational programs and services. See www.nist.gov/baldrige/publications/baldrige-excellence-framework for Baldrige frameworks tailored to the health care and education sectors. 12 Baldrige Excellence Builder • Q Results 7.1 Product and Process Results: What are your product performance and process effectiveness results? (1) What are your RESULTS for your products and your CUSTOMER service processes? (2) What are your PROCESS EFFECTIVENESS and efficiency RESULTS? (3) What are your safety and emergency preparedness RESULTS? (4) What are your supply-chain management RESULTS? 7.2 Customer-Focused Results: What are your customer-focused performance results? (1) What are your CUSTOMER satisfaction and dissatisfaction RESULTS? (2) What are your CUSTOMER ENGAGEMENT RESULTS? 7.3 Workforce-Focused Results: What are your workforce-focused performance results? (1) What are your WORKFORCE CAPABILITY and CAPACITY RESULTS? • (2) What are your WORKFORCE climate RESULTS? (3) What are your WORKFORCE ENGAGEMENT RESULTS? (4) What are your WORKFORCE and leader development RESULTS? 7.4 Leadership and Governance Results: What are your senior leadership and governance results? (1) What are your RESULTS for SENIOR LEADERS'communication and engagement with the WORKFORCE and CUSTOMERS? (2) What are your RESULTS for GOVERNANCE accountability? (3) What are your legal and regulatory RESULTS? (4) What are your RESULTS for ETHICAL BEHAVIOR? (5) What are your RESULTS for societal responsibilities and support of your KEY communities? (6) What are your RESULTS for the achievement of your organizational strategy and ACTION PLANS? 7.5 Financial and Market Results: What are your results for financial viability? (1) What are your financial PERFORMANCE RESULTS? (2) What are your marketplace PERFORMANCE RESULTS? • Terms in SMALL ca PS are defined in the Glossary of Key Terms (pages 16-18). Baldrige Excellence Builder 13 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 4/15/2019 PREVIOUS BRIEFING DATES: NA If this is a follow-up briefing, please provide only new information ITEM: Updates to the Onsite Sewage System Maintenance Tracking System (Carmody). BACKGROUND: See attached. RECOMMENDED ACTION: None at this time. General Discussion and approval to proceed. BUDGET IMPACTS: None. ATTACHMENTS . Background: Carmody 2019 updates. Briefing Summary 4/9/2019 i April 10, 2019 RE: Carmody Updates vs. Change in Systems. Background: Mason County has been utilizing a commercial online-based data management system developed by Carmody Inc., for over 10 years to inventory and track all Onsite Septic Systems (OSS) and their related maintenance activities. This work (O/M program) is based on the Mason County Onsite Sewage System Management Plan and requirements outlined within WAC246-272A-0015 as one of the twelve counties bordering Puget Sound. This program has not been consistently funded; however, staff have been able to maintain the online system (Carmody) and use it for various related Public Health work with grant funds. An average of 5,000 OSS maintenance reports are submitted to Mason County through this system each year. It has become a vital tool, to not just county staff in protecting public health, but the sewage industry professionals, Realtors, Contractors, and homeowners. As this industry and program have evolved, so has technology and expectations from an online- based data management system. In addition, most of the remaining Puget Sound Counties utilize a different system called Online RME. Throughout the past several years staff have heard several requests for Mason County to switch platforms and use ORME instead of Carmody. These requests come from sewage professionals who work in multiple counties and are wanting uniformity across county lines. They also come from realtors who have been adopting their own sewage system requirements and needing more immediate access to these reports and Onsite Sewage System history. County staff have been attempting to develop a sustainable O/M program that utilizes basic information found on these reports to follow up on Public Health threats (such as "surfacing sewage" and "drainfield failures"). Staff has several years of simple letter mail outs based on system data and are overall finding more information is needed from these reports in order to field call backs from homeowners. Currently, the Carmody data system has a public access that can look up basic information on the property, including reports. However, staff have received complaints on this site that it is not user friendly, and/or has missing information. Staff have reached out to Carmody Inc. and updates to this public site can be done, but with additional cost. Currently Carmody Inc, is charging Mason County$6,600 a year for the use of this online data management site. In March of 2019, the Onsite Sewage Advisory Committee asked Mason County staff to investigate what would be involved to switch to Online RME. Mason County staff is now asking the commission for their support in further investigation and possibly switching platforms to the more widely used (in Washington) and developed Online RME. Staff is also investigating costs and possibilities of upgrades to existing Carmody system for a comparison. More information will follow. PUBLIC WORKS MONDAY,APRIL 15,2018— BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting April 23,2019) Items for this meeting are,due to Diane Zoren on Wednesday,April 17,2019 5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS (None) 8.0 APPROVAL OF ACTION ITEM • Approve County Road Project No. 2019, Romance Hill—Belfair Freight Corridor Connector and authorize Public Works to go through a RFQ process to hire a consultant to design the railroad crossing and accompanying permit and design the connection point to SR 3. • 2019 Federal Highways Bridge Program Grant Proposal • 2019 WSDOT Highway Safety Improvement Program Grant • Contract with Kennedy/Jenks Consultants, Inc. in the amount of$439,816 for the Belfair General Sewer Plan Amendment and Preliminary Design Report for the Sewer Extension to PSIC. 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • Road Diversion Update • Draft letter to WSDOT re: SR 3 Freight Corridor coordination • Port of Bremerton ILA Attendees: Commissioners: Public Works: Other Dept. Staff.: Public: _Randy Neatherlin _Jerry Hauth _Kevin Shutty _Diane Sheesley _Sharon Trask _Bart Stepp _Loretta Swanson Others:(List below) Ir MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Interim Deputy Director; Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATES: ITEM: County Road Project No. 2019 Romance Hill —Belfair Freight Corridor Connector EXECUTIVE SUMMARY: County Road Project 2019 is to design and construct an extension of Romance Hill Road to connect between SR3 and the future Belfair Freight Corridor. CRP Road Name Road Number Approx. Mileposts 2019 Romance Hill Road 86500 MP. 0.614 TBD DISCUSSION: A consultant selected through a Request for Qualification (RFQ) process is needed to design the Romance Hill railroad crossing, acquire accompanying permit, and the connection point of Romance Hill Road to the proposed SR 3 Freight Corridor. The consultant will coordinate with the US Navy, WSDOT, and Mason County. An alternate task to complete the design will be included in the RFQ. BUDGET IMPACTS: The estimated cost to complete the project is $2,000,000. The project is in the public works budget and adopted Six-Year Transportation Improvement Program and 2019 Annual Construction Program. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the following: 1. Resolution for County Road Project No. 2019, Romance Hill — Belfair Freight Corridor Connector, authorize the Chair to sign all pertinent documents and authorize the Public Works County Engineer to advertise, set bid dates/times and award contract not to exceed $1,500,000. 2. Authorize Public Works to solicit a Request for Qualifications for a consultant to provide an analysis and design for the location of the new Romance Hill- Freight Corridor Connector and enter into contract not to exceed $350,000. Project award and consultant selection will be announced at a regular schedule Commission meeting. Attachment: Resolution Project Vicinity Map r` MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2019 WHEREAS,on Mason County Road No.86500,known locally as the Romance Hill Road and more specifically located in Sec.32,T.23N.R1W,WM,at approximately mile post 0.614 to mile post TBD;work defined as"construction'in the BARS Manual,Page II-63,et seq,is determined to be necessary and proper;and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Construct a new portion of Romance Hill Road to connect to SR3 and the future Belfair SR 3 Freight Corridor project. Project name:Romance Hill—Belfair SR 3 Freight Corridor Connector. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County. (RCW 36.77.060 and/or RCW 26.77.065) BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ 400,000 Right of Way $ 100,000 Construction $1,500,000 The County Road project herein described is HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq. ADOPTED this day of 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Kevin Shutty,Chair ATTEST: Sharon Trask,Vice Chair Melissa Drewry,Clerk of the Board Randy Neatherlin,Commissioner APPROVED AS TO FORM: Tim Whitehead, Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Publ.1t: ICRF 2019— ROMANCE HILL RD— BELFAIR FREIGHT CORRIDOR CONNECTOR T Ro Ce MP..614 nr Freight Corridor NE BYERLY DR MP TBD �i + r N Sou ri SERE, Garmin, Intermap, increment P Corp., GEBCO, USGS. ME Rn 0 1.25 2.5 5 7.5 10 the MIIeS MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, PE County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATES: ITEM: 2019 Federal Highways Bridge Program Grant Proposal EXECUTIVE SUMMARY: Public Works is requesting approval to submit a Federal Highways Bridge Program Grant Proposal to the Federal Highway Administration (FHWA). DISCUSSION: This grant application, due April 26th, seeks funding for a bridge maintenance project on Harstine Island Road Structure ID 07996900. The bridge deck has exhibited signs of deterioration that has been tracked for many years. The project will include preparing the existing concrete deck and installing a Polyester Concrete Overlay. TIP-CAP reviewed the safety plan and discussed at the April 10, 2019 meeting. Mason PUD 3 is interested in partnering with the County to add an illumination component to the grant. The grant, bridge condition, and 5V, anniversary were discussed with the community at the Harstine Island Community meeting on April 12, 2019. Budget Impacts: The total estimated cost and requested funding for this project is as follows: Estimated Total Cost: $3,000,305 Estimated Federal Highway Bridge Program: $2,940,305 Estimated Road Funds: $60,000 The county match needs to be 13.5% or more of design and right of way and we are proposing $60,000. RECOMMENDED OR REQUESTED ACTION: Request Board guidance on inclusion of bridge lighting as part of the grant application. Recommend the Board of County Commissioners authorize the County Engineer to submit the bridge grant as well as authorize the County Engineer to sign all pertinent documents for the grant. Attachments: Grant Questionnaire Excerpt from draft grant application r Mason County GRANT QUESTIONNAIRE Date: April 23, 2019 Office/Department: Public Works Contact Person: Diane M Sheesley, PE 1. Name of Grant/Program Local Bridge Program 2. New Grant X Renewing Grant _ Term (# of years) 2 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ NX 4. How will this grant benefit the County's citizens? If awarded this grant will provide funding for a deck replacement on Harstine Island Bridge. 5) Is this a program grant or an equipment grant? Program grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant 7) If this is a new grant how will the grant support a current program OR how will the program change? If selected, the project will be added to the the Six Year Transportation Improvement Program and the Annual Construction Program. 8) Does this grant require up front funds? Y X N If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9) How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? This grant will cover 86.5% of the cost of employees working on this project for PE and ROW, and all of construction. If needed, due to existing employee workload, consultants could be used for the project and reimbursed through the grant. New employees will not be hired for this grant. Page 1 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, SocialSecurity, FICA, PERS, etc? Y X N _ If so, what? A local match of 13.5% of the PE and ROW is required for these funds. 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Covers salary increases, but not benefits. 12) What fund would support a cash match (if required)? Road Fund 13) If required what is the TOTAL cost of the match over the life of the grant? The match requirement of 13.5% of PE and ROW would be funded through the road fund. Design $432,125 Right of Way $10,000 Construction $2,298,905 Contingencies $259,275 Total $3,000,305 Grant Request - $2,940305 14) What fund would support the administration of the grant? Road Fund 15) Will the grant allow for the County cost allocation plan to be funded? N/A 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y X N 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y N X 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y _ N X If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No Page 2 e j 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _X_ N_ If so, what is the funding source for consultant fees? The grant would cover the fees. �3) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. If the deck is funded by the grant maintenance costs would be reduced in the future. Road maintenance costs are funded by the Road Fund. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: Elected Official/Department Head Date Approved by: Chair, Board of County Commissioners Date Page 3 r Federal Highway Please send copies of the load ratings summary,accident data,any other pertinent information,and electronic photos Bridge Program (640 x 480 pixels minimum.JPG)with this questionnaire by Project Application the due date specified in the cover letter. Agency Name: Mason County Pick one of the following: Bridge Name: HARSTINE ISLAND BRIDGE O Replacement Candidate Bridge Number: 300000019 Q Rehabilitation Candidate Contact Person: Diane Sheesley,Extension 452 Q Scour Mitigation Phone: 360 .427 - 9670 Q Seismic Retrofit Sufficiency Rating: 26.19 SD O Painting Bundled Structure ID: 07996900 Q Deck Repair Project Brief Project Description (including bridge replacement type) Prepare existing concrete deck and install a Polyester Concrete Overlay. Proposed Length: 1466 Width (Curb to Curb): 24 Current Year: 19 Rehabilitation/Replacement/Seismic/Paint/Scour Projects PE Costs (approximately 25% of total) $432,125 (Soils, Environmental, Design Documents, Plans Preparation, etc.) Right of Way Costs $ 10,000 (Purchases, Relocation and Construction Easement) Construction Costs $ 1,728,500 (Environmental mitigation, approach costs (15%), structure costs, etc.) Construction Engineering (18%) $311,130 Contingency (15%) $259,275 Mobilization (10%) $ 172,850 Inflation Factor (5% per year, based on projected Ad date below) $86,425 Total Rehabilitation/Replacement/Preventative Maintenance Project Costs:* $3,000,305 If a Rehabilitation, what would be the Replacement cost for that same structure (including PE, Right of Way, and Construction)? $21,000,000 Project Milestones Scheduled Scheduled Project Added to Local Agency TIP M/Y 11 / 19 Right of Way Start M/Y 4 / 20 Project Added to Regional TIP M/Y 12 / 19 Right of Way Complete M/Y 6 / 20 Project Added to STIP M/Y 1 / 20 Geometric/30%Design Complete M/Y 2 / 20 Project Definition Begin PE M/Y 1 / 20 General Plan/60%Design Complete M/Y 4 / 20 NEPA Kick Off M/Y 1 / 20 Advertisement M/Y 7 / 20 Environmental Docs Approved M/Y 4 / 20 Contract Awarded M/Y 8 / 20 Provide comments below Open to Traffic M/Y 11 / 20 Comments The Harstine Island Bridge is a significant 12 span, 1,466-foot-long prestressed concrete girder bridge built in 1969. The bridge spans Pickering Passage between Graham Point on the Mason County mainland and the west side of unincorporated Harstine Island.The bridge is the only route to and from the island for its population of over 1000 residents as well as for emergency services.The ADT is 2155 vehicles per day with the percent trucks at 15%. The bridge deck has exhibited signs of deterioration that has been tracked for many years in the biennial bridge inspection reports.The concern over the deterioration prompted an in-depth inspection by chain drag in 2007 that resulted in the identification of areas of delaminated concrete of approximately 6.5%of the total deck area. The deck also exhibited grid cracking that follows the reinforcing mat and indicats shallow rebar cover which has been proven as the delaminations have further deteriorated to spalls and potholes. Mason County has also been forced to make emergency concrete repairs to secure loose rebar exposed by the spalling that threatened vehicles and alarmed the traveling public. The progression of the deterioration is clearly shown in the inspection photo history as well as through the successive inspection notes describing and quantifying the damage. As mentioned above, the spalling concrete revealed little to no concrete cover over the deck reinforcing steel. The bridge was designed to HS 15 loading and the deck is only 5-1/2"thick.A calculation of the depth of the top and bottom steel mats along with the top and bottom concrete clear cover leaves approximately 1/4" between the steel grids. It appears that the top clear cover requirements were not met during construction. This is further demonstrated by the lack of rutting at the exposed top mat steel showing a uniform lack of concrete cover. Concern for the rapidly increasing deterioration from delaminations to spalling and potholes prompted another in-depth chain drag of the bridge deck in 2019 resulting in measurements of 38.7% delamination of the total deck area, see attached Bridge Chain Drag Report. The deterioration appears confined to the top of the deck as inspections report the soffit is in good condition. The Harstine Island bridge sustained some damage during the 2001 Nisqually earthquake that was repaired by contract in 2002. Repair of cracked or spalling concrete is doubly important on a bridge that spans salt water and is a factor in the current preservation project. The bridge is currently providing a good level of service for a bridge of this era and is a good fit to the approach roadways on each end. In addition,the current load rating shows that the bridge is rated to easily carry legal loads of AASHTO Trucks as well as SHV's. Mason County proposes to extend the life of the bridge by removing the unsound deck concrete and installing a durable lightweight polyester overlay that will not only provide protection to the reinforcing steel but will seal the deck preventing additional deterioration of the sound concrete to the soffit.Also proposed in this project is the removal of the existing open finger joint. This type of joint has a history of promoting the deterioration of the bearings below through a build up of moisture trapping debris that is allowed to fall freely through the joint and pile up around the bearings. Although we do not anticipate the need for a Right of Way phase on this project,we have added minimal Right of Way costs to the estimate for addressing any unforeseen needs. Mason County anticipates starting on this project immediately upon funding approval.The County has calculated the necessary match funds and has programmed these funds for early 2020, see the attached County funding information. The proposed deck repair project is the first phase in a series of projects Mason County plans to administer as funding allows to protect and extend the life of this significant bridge. Protecting this bridge provides advantages to both Mason County and the Local Bridge Program by providing cost effective protection to delay the need for either an extremely expensive rehabilitation project or an even more expensive replacement project. A BRIDGE INSPECTION REPORT Page 1 of 3 Status:Work Printed On: 3/26/2019 Agency: Mason County D Guid:f2da5o45-3497-4a65-bda4-6d3d9d8cdfb5 Release Date: Program Mgr.Roman G.Peralta Br. No. 300000019 SID 07996900 Br. Name HARSTINE ISLAND BRIDGE Carrying CO. RD. 30000 Route On 30000 Mile Post 0.19 Intersecting PICKERING PASSAGE Route Under Mile Post Elevation View Funding Photo Type: (none) Orientation: Date: 3/20/2019 Repairs: TS•�m."�, z r`;;i F.H.�,�� .�+,x,R-e ,.-5k>r ,.", ^��,,..,,i�: ,�v'"',r,,''. �,z�+-",,.,. Deck View Funding r '� Photo Type: (none) Orientation: Date: 3/20/2019 Repairs: *~� ti F/JA P e BRIDGE INSPECTION REPORT Page 2 of 3 Status:Work Printed On: 3/26/2019 Agency: Mason County D Guid:f2da5c45-3497-4a65-bda4-6d3d9d8cdfb5 Release Date: Program Mgr. Roman G.Peralta Br. No. 300000019 SID 07996900 Br. Name HARSTINE ISLAND BRIDGE Carrying CO. RD. 30000 Route On 30000 Mile Post 0.19 Intersecting PICKERING PASSAGE Route Under Mile Post Patching and Chain Drag Results Funding Photo Type: (none) Orientation: Date: 3/20/2019 Repairs: * 4 �.T y F1111 r C. I�1I; T Exposed Rebar and Patching Funding Photo Type: (none) Orientation: Date: 3/20/2019 Repairs: : � 4 j ,y* 2 ' y�`.t�?t� $ - ` i�'�'+,�j 9'C�'�'y'.��>�Z�y�'h�� �'+N���+�% ' .'�3.3-'�' �.G'-•�`c'F?��,+r'i BRIDGE INSPECTION REPORT Page 3 of 3 Status:Work Printed On: 3/26/2019 Agency: Mason County :D Guid:f2da5c45-3497-4a65-bda4-6d3d9d8cdfb5 Release Date: Program Mgr: Roman G.Peralta Br. No. 300000019 SID 07996900 Br. Name HARSTINE ISLAND BRIDGE Carrying CO. RD. 30000 Route On 30000 Mile Post 0.19 Intersecting PICKERING PASSAGE Route Under Mile Post Location of Emergency Patch Fundings Photo Type: (none) Orientation: � tt�a Date: 3/20/2019 Repairs: z9 p x oa b pm 50 n' . Al z3Xc5�- Close up of Spall a _, Exposing Deck Rebar Funding w Photo Type: (none) Orientation: 4 �n Date: 3/20/2019 Repairs: d Y. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, PE, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATES: (If this is a fo/%w-up briefing,please provide only new information,) ITEM: 2019 Highway Safety Improvement Program (HSIP) Grant EXECUTIVE SUMMARY: Public Works requests approval to submit a HSIP Grant to WSDOT for the purpose of funding safety projects throughout the county. DISCUSSION: WSDOT announced a call for safety projects, our grant submittal will be based on a systematic safety analysis and existing guardrail information. Applications are due May 31st and funding awards will to be announced fall 2019. TIP-CAP was briefed on this grant application on April 10, 2019. Matthew Enders with WSDOT reviewed the draft and commented on April 9, 2019. BUDGET IMPACTS: At this time we are estimating a request of N $3,500,000 and anticipate an award in the range of $500,000 to $600,000. A 10% local match is required for each project phase. If the construction phase is authorized by April 30, 2021 that phase is eligible for 100% funding (no local match required). Public works has a Programmatic Safety project in the adopted Six-Year Transportation Improvement Program. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners authorize the County Engineer to submit the HSIP grant to WSDOT by May 31s' for safety improvements throughout Mason County, as well as approval to authorize the County Engineer to sign all pertinent documents for the grant. ATTACHMENTS: Grant Questionnaire Draft Safety Schedule/Plan Mason County GRANT QUESTIONNAIRE Date: April 15, 2019 Office/Department: Public Works Contact Person: Diane M Sheeslek, PE 1. Name of Grant/Program Highway Safety Improvement Program 2. New Grant X Renewing Grant — Term (# of years) .Z 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ N X 4. How will this grant benefit the County's citizens? The grant will provide funding for safety_projects throughout the counter based on our systemic safety analysis and existing collision 5. Is this a program grant or an equipment grant? Program Grant 6. Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time Grant 7. If this is a new grant how will the grant support a current program OR how will the program change? The grant funds would be applied to improve roadway safety throughout Mason County based on what grant items are awarded 8. Does this grant require up front funds? Y X N If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9. How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? This grant will cover the cost of employees working on this project. 10. Will the grant require matching funds; i.e., in-kind, cash, Employment Security, SocialSecurity, FICA, PERS, etc? Y X_ N If so, what? The grant could require no match or a 10% match. 11. Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Covers salary increases, but not benefits. 12. What fund would support a cash match (if required)? Road Fund Page 1 �r 13. If required what is the TOTAL cost of the match over the life of the grant? If the 10% match is required and the entire grant proposal is funded the match would be up to the following amounts, plus any amounts the project goes over the grant award: Design $ Right of Way $ Construction I Maximum County Road Funds $ Total Grant Request - $ The grantor will likely award a portion of what is applied for and therefore only a portion of the match would be needed. 14. What fund would support the administration of the grant? Road Fund 15. Will the grant allow for the County cost allocation plan to be funded? N/A 16. Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17. Would the program require use of a county vehicle or personal vehicle? Y X N 18. If so, would the grant provide for the cost of the automobile and/or liability insurance? Y N X 19. Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20. Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y _ N X If so, what obligations? 21. Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No 22. Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _X_ N_ If so, what is the funding source for consultant fees? If a consultant is needed to help with the project(s) selected the Road Fund would cover the fees and then the grant would reimburse for 90% or 100% of the expense The road fund would be responsible for any amounts spent over the grant award. 23. For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or Page 2 � office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Program would cease, maintenance of the safety improvements would be covered through the road fund as it is today. 24. Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: Elected Official/Department Head Date Approved by: Chair, Board of County Commissioners Date Page 3 r Draft Schedules for HSIP Grant Application Arcadia, Matlock Brady, and Kamilche Point Clear Zone Improvements Project Schedule Estimated milestones): Project added to the Statewide Transportation Improvement Program STIP 6/20 Project agreement signed with WSDOT Local Programs 8/20 Begin PE PE phase authorized by FHWA through WSDOT Local Programs) 10/20 Community/stakeholder engagement complete 3/21 Environmental documents(required for every project)approved by WSDOT Local Programs 6/21 Begin right-of-way(RW phase authorized by FHWA through WSDOT Local Programs) 7/21 if needed if Right-of-way completed (certification by FHWA through WSDOT Local Programs) 10/21 needed Contract advertised 10/21 Contract awarded 121/21 Construction complete 9/22 Highland Road Clear Zone Improvements Project Schedule Estimated milestones): Project added to the Statewide Transportation Improvement Program STIP 6/20 Project agreement signed with WSDOT Local Programs 8/20 Begin PE PE phase authorized by FHWA through WSDOT Local Programs) 10/20 Community/stakeholder engagement complete 3/21 Environmental documents(required for every project)approved by WSDOT Local Programs 6/21 Begin right-of-way RW phase authorized by FHWA through WSDOT Local Programs) 7/21 Right-of-way completed certification by FHWA through WSDOT Local Programs) 1/22 Contract advertised 1/22 Contract awarded 3//22 Construction complete 11/22 New Guardrail Project Project Schedule Estimated milestones): Project added to the Statewide Transportation Improvement Program STIP 6/20 Project agreement signed with WSDOT Local Programs 8120 Begin PE PE phase authorized by FHWA through WSDOT Local Programs) 10/20 Community/stakeholder engagement complete 3/21 Environmental documents(required for every project)approved by WSDOT Local Programs 6/21 Begin right-of-way(RW phase authorized by FHWA through WSDOT Local Programs) 7/21 if needed Right-of-way completed (certification by FHWA through WSDOT Local Programs) 10/21 if needed Contract advertised 10/21 Contract awarded 12//21 Construction complete 5/22 Guardrail Replacement Project Project Schedule Estimated milestones): Project added to the Statewide Transportation Improvement Program STIP 6/20 Project agreement signed with WSDOT Local Programs 8/20 Begin PE PE phase authorized by FHWA through WSDOT Local Programs) 10/20 Community/stakeholder engagement complete 2/21 Environmental documents(required for every project)approved by WSDOT Local Programs 6/21 Begin right-of-way( RW phase authorized by FHWA through WSDOT Local Programs) 7/21 Right-of-way completed certification by FHWA through WSDOT Local Programs) 10/21 Contract advertised 11/21 Contract awarded 1/22 Construction complete 9/22 1 Introduction and History Mason County is committed to reducing fatalities and serious injury accidents on County maintained roads. The data sources and industry practices outlined below have been utilized to form the 2019 Mason County Safety Plan. Data Sources and Analysis Methodology Mason County collects detailed collision information and retains it over time. This allows us to return to the data and review it to determine if trends exist for some period of time. Additionally, WSDOT has provided statewide data for analysis, as well as comparison information on collisions within Washington State and Mason County. Grant funds from a 2016 authorization are being utilized to collect additional information that will be input into MOBILITY and utilized with the Systemic Safety Selection Tool. IMS was selected in October 2018 to collect horizontal, vertical, side slope, and other data that will not be available until the next grant round.Therefore, we focused on countermeasures that are independent of the data to be collected by IMS. Crash data for years 2013—2017 was analyzed to identify focus areas to increase safety on our roadways, in priority order. Using existing information,this Systemic Plan was developed allowing projects to be prioritized using known criteria. Work will continue in reducing fatal and serious injury collisions within Mason County while the newly collected data is analyzed. In the future, a more inclusive plan, with additional risk factors evaluated and countermeasures utilized, will be included in the evaluation based on the IMS data added to mobility. This evaluation will particularly relate to horizontal curves, which make up a high percentage of fatal and injury collisions. Focus and Priorities WSDOT provided data (Appendix A) and County data concur that "hit fixed object" (primarily trees and ditches), non-intersection, and horizontal curve collisions occur at a higher rate within Mason County than overall State-wide averages. As noted above, until the curve data is collected and entered into mobility, and then properly analyzed, Mason County is focusing on collisions at non-intersections where a fixed object has a high risk of being hit. While pedestrian, bike, and intersection collisions in Mason County are not predominant and usually occur at a rate less than state averages, reducing these collisions can be a focus and priority for the community. Common Risk Factors The considered risk factors were: • lane widths (11' or less), • shoulder width (2' or less), J` • presence of lighting, • average daily traffic (500 and greater), and • posted speed limit (35 mph and greater) Presence of risk factors Mason County's road network was analyzed using mobility for the five selected risk factors. Fifty-one road segments along twenty County Roads matched with all five risk factors. The original output list, including locations from 5 risk rating to 1, is located in Appendix C. Prioritized list of roadway locations and countermeasures identified The County focus at this time is on Collector roadways and roads that are not already included in the 20- year program for safety fixes. Once local roadways and road segments with planned projects were removed the remaining prioritized sites(Appendix D)were evaluated in the field to determine proper countermeasures by Mason County's Traffic Engineer,Dave Smith, P.E.The countermeasures determined in the field are included in the spreadsheet in Appendix D. Prioritized list of Projects The main two project types that came out of the countermeasure identification were clear zone improvements and guardrail installation. Existing guardrail infrastructure that does not meet current height requirements was also considered Analysis included evaluating locations with the highest risk factors resulting from the systemic analysis and comparing the number of actual collisions over the past 5 years. Selected countermeasures for the given locations,the cost of the countermeasures, and likelihood to reduce fatal/serious injury collisions was considered. Mason County has a long list of guardrail projects with heights below 26.5", estimated at nearly$9 million to replace. To begin improving these locations we have selected guardrail at.or below 22" in height for this safety plan. Our intention is to continue to address guardrail that is lower than standard in the future until all such guardrail-is addressed.Appendix E includes a report of our guardrail with a height below 22". The final list of prioritized projects is below with 2019 cost estimates: Clear Zone improvements(tree and stump removal) Arcadia MP 6.0-7.0—$16,000 preliminary engineering; $169,000 construction Highland MP 0-7.92-$36,000 preliminary engineering; $393,000 construction Matlock Brady MP 16.86-19.91-$9,000 preliminary engineering; $103,000 construction Kamilche Point MP 0.02-2.80-$11,000 preliminary engineering; $139,000 construction New Guardrail Grapeview Loop MP 0-1.36-$74,000 estimated preliminary engineering; $347,000 estimated construction t � 7 Highland MP 0.90-1.96-$15,000 estimated preliminary engineering; $74,000 estimated construction Safety Improvements to existing guardrail Appendix E includes Mileposts/locations per street of guardrail below 22" in height. Guardrail below a height of 26.5" should be improved, however,that list is very long and our approach is to start with the lowest height guardrail and make improvements until all guardrail is brought up to current standard. The existing lengths were used and approximately 10%was added to extend runoff lengths to current standard. Looking at mobilization and constructability we have broken the project into 3 areas, north, central and south. Appendix F incudes a list of all Mason County guardrail that is at height 26.5"and under. The total list includes 6.876 miles of guardrail or 36,305 LF.` The estimate for design, right-of- way,and construction is nearly$9 million to bring our existing guardrail up to current height standards. North Guardrail Repair—$40,300 estimated preliminary engineering; $651,000 estimated construction Shelton Matlock Road -approx. 1,400 LF, 6 anchors Cloquallum Road—approx.4,300 LF, 14 anchors . Cole Road—approx.50 LF, 2 anchors Central Guardrail Repair—$11,900 estimated preliminary engineering; $196,000 estimated construction North Bay Road—approx. 275 LF,4 anchors Trails Road—approx. 800 LF, 2 anchors South Guardrail Repair—$63,100 estimated preliminary engineering;$824,000 estimated construction Dewatto Road—approx. 1,125 LF,2'anchors Tah'uya Blacksmith Road -approx. 6701F,2 anchors Beliair Tahuya Road—approx. 1,880 LF, 10 anchors MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: April 15, 2019 PREVIOUS BRIEFING DATE: January 28, 2019; January 9, 2017 ITEM: Consultant Contract for the design of the Belfair Sewer extension to Puget Sound Industrial Center (PSIC) Project EXECUTIVE SUMMARY: Mason County has in the Capital Facilities Plan a sewer project to extend a sewer line to the Puget Sound Industrial Center in Bremerton to provide sewer service. The County has a $499,550 Department of Commerce Grant from a 2017 Capital Budget Appropriation towards the design of this project and signed an agreement with the City of Bremerton for the City to provide up to $1,000,000 in additional funds for the design. The County submitted a Request for Qualifications from the consultants on its MRSC Roster. The County received Statements of Qualifications from Kennedy Jenks, Skillings Connolly, Gray & Osborne, and Parametrix. The County review committee members of Bart Stepp, Jerry Hauth, Loretta Swanson, and Robert Choate all selected Kennedy Jenks as the top firm. The City of Bremerton also reviewed the SOQ's. The County worked with Kennedy Jenks to develop a scope and fee that would meet the County needs. The first part of the project will be to complete a General Sewer Plan Amendment by the end of 2019 and submit that to Ecology. The second part of the project would be to complete the design of the preferred collection system extension. Since the work of the General Sewer Plan Amendment will determine where that collection system is located and how it will be constructed, the scope and fee for the second part of the project will be an amendment to the contract once the first part is completed. Cost Impact to the County: The Commerce Grant and funds from the City of Bremerton will pay for this project. The Commerce Grant is a reimbursable grant so the Belfair Sewer Fund #413 will need to carry enough cash to pay for consultant invoices and then be reimbursed on a monthly basis. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the contract with Kennedy/Jenks Consultants, Inc. in the amount of $439,816 for the Belfair General Sewer Plan Amendment and Preliminary Design Report for the Sewer Extension to PSIC. Attachments: Kennedy/Jenks Consultants, Inc. Proposal and Contract Briefing Summary 'V l eftned Jere 32001.32"6 Avenue S SuitOA W.. Federal Way,Washington 98001, 253=835$400 9 April 2019 - Mr.Bart Stepp Mason County Public Works Mason County 100 W Public Works Drive Shelton, Washington 98584 Subject: Project 1 Scope of Work,Schedule and Engineering Fee Mason County Belfair Sewer Extension Dear Mr.Stepp: Keiu,edy/Jenks Consultants Iric.(Kennedy Jenks)is pleased to submit this scope;schedule and. budget for the. Mason Belfair Suver.Extension.;Mason County selected Kerrnedy.Jenks: (Consultant)to`amend the latest General:Sever Plan:(GSP)to include theproposed service areas and prepare bid documents for sewer extension project between the:WRF and tjie terminus of the Freight Corridor. Project 1 -SR-3 Freight Corridor Sewer System Pre=Design and GSP Amendment Project 2-SR-3 Freight Corridor Sewer SystemDesign This initial:scope of work consists of Engineering Senylces,to.perfarm:,Project 1. Prctject.2.Kope,. scheduloand fee will be,developed based on the findings and r6d6mmeridations of.Project i and approved by written amendment as Project l is.completed. Thank you for-selecting Kennedy Jenks to support implementation of tlus important project;;We look forward.to working with you:on thispxoject.Please contact us if you have any,questions: regarding our proposal at'1'ra\is'rormaneni&Kenned)4en:kti.com 503.423.4o'or Tich2iell.ub6vi.chQkenr iedyjenks.corii 61.253 835.6459: Very truly yours, , P -� 6 Travis Tormmen,PE Michael Lubovick PE Vice President Enclosi*es: Maso County.Professional Services Contract. Ekhibit.A-Scope Exhibit -Compensation EzhiNt C-4isurance< Sdiedule MASON COUNTY and KENNEDYMENKS CONSULTANTS, INC. PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County,hereinafter referred to as "COUNTY"and Kennedy/Jenks Consultants, Inc. referred to as"CONTRACTOR." RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Completion of planning and design for the Belfair Sewer Extension to Puget Sound Industrial Center Project; and" WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid services NOW, THEREFORE,for and in consideration of the CONTRACT made,and the payments to be made by COUNTY, the parties agree to the following: General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: The performance period for this CONTRACT will start April 23, 2019. Services Outside of Term: Servicesprovided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Extension: The duration of this CONTRACT may be extended by mutual written consent of the parties_ Compensation: The CONTRACT total value is not to exceed$439,816 unless amended by COUNTY and CONTRACTOR. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. L CC?NTF3i4GTO'FRacknowledges tha#the entire cor ipensation for this CONTRACT is specified in: "Exhibit B Compensation"and the CONTRACTOR is not entitled to any benefits including, but not limited to vacation pay, holiday pay, sick leave pay,medPcal, dgtitai,9r other insurance benefits,;or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR Represents that he/she/it maintains a separate place of.busihess, serves clients other than COLE NTY,will report all income and expense accrued under this CONTRACT to the Ittterrial Revenue Service, and has a tax account with the State of Washington Department of Revenue for Payment of all sales and use and.Business and.Qccupation taxes collected by the State ref Washinglort CONTRACTOR'will defend, indem`rtify iindibld harmless COUNTY, its officers, agents or employees from any loss or expense, includlhg, but not limited to, settlements, judgments, setoffs, attorneys'fees or costs incurred by reason of:claims or;derrrands,because of breach;of. the provisions:of this paragraph.; Taxes: ONTRACTG4�R understandsr andacknowledges that COUNTY will not withhold Federal or Mate income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to'Withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year.in accordance with the applicable IRS rd. Ulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year,if any, and the COt�(TRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indetnnify COUNTY against any demand to pay taxes arising,froin tie CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRA,GT.. COUNTY will pay salesand Lite taxeslimposad`on goods or services acquired hereQgoort s required by am+. The-CONTRACTOR must pay:all other taxes, including, but not lirnrTed to,; Business and Occupatiar}Tax, taxes based on the CONTRACTOR's gross or net income,;or personal property to which G. f4TY does not Bold title. COUNTY is.exempt from Federal Boise Tax. No Gua:ranitee of Employnient. The performance of all or part of this CONTRACT by the CONTRACTOR shall not operats to vest,apyy em;p(oyment rights whatsoever and shall not;be deemed to guarantee.any emptoyment. 01,00 6ft. ACTOR or any employee of CONTRACTOR or any sub-contractor orany empldyee df arty:strlmcbntraetor by COUNTY at the present fith" Or in the future. countir►g;and P yment for CONTRACTt?R Services: Paymen:t.46the CONTRACTOR for services rendered under this CONTRACT shall be as set fdrth in Exhfbt`B Con'pensation. Where-Exhibit B requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit;B; by documentation of units of work actually perform edand amounts earned,including,where appropriate,the actual number of days worked Bach month,total nQtpber of hours'for the r ionth,and the total,dollar payment requested; so as to comply with municipal auditing re"r�er encs. Acceptable invoices will be processed.within 30 days of receipt. Unless specifically stated] Efiibit;A oc.appr9v0d fi iArrI f ' f>rt advance by the�executing- this CONTRACT for COUNV or his-9r:Iriprdesignee(hereinafter referred to as the "Administrative offiber"},_COUNTY wifl not reirnbUrse the 66-NTRAOT01R for any costs or ;2 uolleuLtwel.tb;.uuaaagsuomAoid eLp of guip400ve 10 00 s►ql e}cu!wlal MllsAlew AiNnOO •isal tQ fo lo!lluo :aql OAO: J al sdals algeuoseaja�Eafk f OlOV1N00 aalnbaa stew A1Nf100 `aallea ag Gerjualocl jo lentos `loilluoo eql to aoualoVe aql Aq aauuew 444 ui pesA4 duloo eq dein lso alu!sJl1Nnoo lou:0:40glagm of se luaw6pnl psWaolul ue;o�}cu�ol:J�lN(lf)O algeua of Alp luoto!UnS gllm ap>�w'aq Reqs Jl1Nf1O to uo!leoi�t}ou (141 .atmos agl lQ�dNnoo 41011 Alejelpawwi (teals HOIC)V) .LNOO uagl `lsaaalul SA Ntl00 bql LIl!m lo!lluoo u!Allequalod sl legl lOVH1NOO 55446j w toa(gns ay} ui ispialui us dojaneRAQ...QAPL4 Ilegs lOVU LNOO S1,141 10 aoupuuOpad rill ui pan!"!saaMoldwe sklo Aue";a0. # 4 til31N � 1 b' 11NQ0. � }o ua(;3tE aql et !artp a`}o luawaouatiNwoa_al aoiad awlj Aue le l! :Jsaaalul l.o 1311lu03 ,llNnoo to lenoidde ual!!jAkioud''pue ssajdxa ag11001 lltm Alllua ao wi!l `lenp!nlpul jaglo Aue of poloeiluoogns ao pau6lsse aq Aaw I DVW.N0o stgi is uoiljod ON 'U0i0VH-LN00 q Pagslldiuoop)r eq !fags lOda1N0 s!ylSq Rele lda}uaa salllnlae lle}a aouewJtdt4l. ,BuijoejjuoagnS pue luem.USIt sV unl6ut4s Mla alels aql ao i4iB.aogeg to Ala;eAbpS le apaA o4l�tq polagl woad suollelrY a� Aq paulwaa�aj se/C>al>~s pue' l q of snotesueg t+o snopaezeq 'it l uesun time goit{m suotI!puoo japun ao sSuipunouns ui Tann d;pannbal aq llijgo oiuegoew ao A gel ou lath 6ulpinoad pup `Aed awil.iano wnwiuiw `sebem 6uilienaad}o luawAed Al>{aam sol 6ulp!noid joy sptepuelS AlaleS pup sanOH)POAA loealuOO aql Pup 30`sf uoaoa SlAVC) eql 0661 jo loth satl!I!get!d ql!M sucol1awy all led a$eN16ulRena�d eql"0170•e 1.'66 N1O�i ! 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CONTRACTOR shall comply with all laws prphibiting discrimination against any employee or applicant for employment on the grounds of race.color, creed, religion, natiangl origin, sex, sexual orientation, age, marital status„disability,or veteran status, except where.such. constitutes a bona fide woupational.qualification Furthern o%th those cases in which CONTRACTOR is governed by such taws, CONTRA6*k_shall take affirmative action to insure that applicanits are emp.11oyed; and treated during employment,without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include,but not be limited to: advertising, hiring, promotlohsj layoffs or terminations, rate of pay or other forms of corrlpensation benefits, siafection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them:or on'their behalf, CONTRACTOR shall state thatall'qualified applicants will receiveoansidoti�ttc�rf fir employment without regard to race, color,.. igi9n, sex or national,ongin. The foregoing provisions shall also be bindirig upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for stan4po commercial. supplies or raw materials, or to sole proprietorships with no.�et7lployees. Now=Discriminatt 'in Client Ser*os: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual odq:nanion disability, or veteran status, or deny art, individual.or business any service or benefifs under thia CONTRACT; or subject an Mn ideal or business to segregation or separate treatment in any rntihiler related to his/lter/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an oppofltity to participate in any program provided by this CONTRACT. tN'a€Ver of Nonco4t»00flon- QNTR'ACTOR trrevocabfy waives any existing'rights which it rrlay have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CQNTRAGTOR further promises that it will not in the future,.directlyor indirectly, induce or solicit any person or corporation to refrain flomo submitting,a bido.r or l to or from performing work or providing supplies to COUNTY. Certif(deflon Regarding 150deral Dettar ►�t,Susperasfb lnt�tigibift and 1/cluMary Excll4t.lon-Lower Tier'Covered Transactions: CONTRACTOR furtk 4r-oertifies, by,eke,i taiutg this CONTRACT;that neithei`it nor;its pdrieipld is presently debarred.suspended,propased for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any-Federal department or Agency:: GC NTFtACTOR also bgtee that.it shall tit kno ngty enter into any lower tier cover transactions(a trap c#tgn between.0 #RACTOR and any other person)wit -a person whys le proposed for debarrttent,debarred; suspended, declared ineligible, or voluhtainly excluded from ppttficipation in this covered.Vonsactto.,dnd,C4NTflAGTOR agrires to Include this clatase trtfed. 4 S' q.to.taotllO SAP-4sjtj>wpy aye N)ualpadXa pawaap ode su aua�anajeynn�Cg wsa6cztd:siyj jo sjuottodwoo aalnaas'pue le!oueutg'etjj Joliuow pug-:M6Vt of jg51J 041 aneq IIegs aeuOlsep allj f14 ; 'tojtpne A1Nf10O is eiejs `leaapaj Sura Acl* ,:PIA@J ofoafgns sl 1Otf,l 113 . 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Janay0iynn ` 0`000't$ao 13VH1N00 aul jo amen a�lj 904:s aajuninn ao siva6e `saa�toldula tP144 p R. uoogns sJJ0i3VH1N00.jo sJaajunion as s}u960 'sae4oldwe sj! `uOloVU-LNO3 Aq.L0'V8iNO0 s!yl 10 yaeaag yj!M'LIot4oauuoo ui jo 'woi#6uijinsal `#o jno Buislle Aiid6 !pu! p np,oa �z to ksaaaiun(on ao sjua6e `sea�(t jdwa itagl pue sioloeiluoo ns s,H0-L0V 31N00 10 saaaunion aoj�4uafie 'saal(oldwa sj! `H010dH1NOO}a uo>ss! 3o peinl6uoarn . ua6!l6au pua Jtq d ui 10 slot m ui pasneo aae (� goi4m Ai.iadold/due}o uoijonalsap ao 'oi a awsp i(ue 301 pue t4jB010 aseasip`ssau>lois `Aanfui Alrpaq due 10 ` infu! leuosied Au?c!oj `sjsaa uo!lnlosaa ajndsip a�4euaa4lt'pue seal s,l�awojje `sjsoo 4?ttoo of papwil jou Incl 6u!pnlat t fsasuadxa pue sassoi"sa6gwBp `sw!elo lie pue Aug Tsu!ebe pue woil sselwjey `WoolunloX pua sjuabe 'saaAoldwa 'sleiai}jo pajuiodde pue paldala `sjuawjaedap sj! pue AiNft00 ploq pup pualap `41uutapul.ol;saa46e:HoiOK.iAiN00 `mal Aq pa4l d juaj..xq_ji�aiJn#ayj of :4oe tuo�ARuwapui pua'asua4aa 10tfk 1NOO siui of sailied aqj Aq payeijo6au AlienjnLu 51 Jo N1:s!yl -H010vW N.O0.10 aaAldu a Aue jo ileyaq uo.to Aq lg6nojq w!elo�tue of puajxa lOb`H1NOO sit-11 ul papIA ssajuuay ploy pue pua}ap 'A4iuwapu! of suotie6 lq0 ayl 1-eqj saw6e pue seeAoldwe sji of saPfu!1o; `lo'/aaueansul leuisnpul au}`uoj6u!ysem;o apoo pas naH @q jo 1S aij!1 japun/j!unwwi s41 sanieM Alssaadxa H010VH1N00 `sppAoldwa ptm:queft 'saaa3l}o s4! `I,INnoo isu!e6t3:SW,!e!ooISe pue lOdH1NOO slyj #o aa0'swJ0Pad=.at4i of joadsai yi!AA uanie�aauelnsu)c lei!j;snp4j u0t4noaxa 10'/H1NCOO 101,Joud.11Nnoo, 01 pap!noid aq isnw 1ap10H ele0114J90 ayl se A1Nnoo bu!uoieu aauejnsui jo ajeoii!ljao y :00Uesn;,.mj.;Cl 100id -HOlOVIdINOO o pa5aalaa aq 1IfM##o-jas ao But plo jim ol,joafgns asmiaylo jou sjuawked `aoueildwoo lini jo aouapina io jdieoei uodn -aout::!ldtubo-uou #a juana eqj ul papuadsns aq hays H010VH-LNOO of iuOwAed lOdH1N00 shy} japan sjuaulailnbaa aauslnsui Ile gj!M:oaueiidwoo loi js s HOlOVU_LNOO eqj uodn paypj#0000 lssaldxa ais 1�k 31N00 s!gi aaptin 8Oi3VH1N0O of anp sjU6,,,Ct quawAid 40 u0i;Fpu03 a se a3ueinsul "s!uawaainbaH aoueansul O j!qltIX3„ ui Pell aP s4ua o anbaa 5paaoxa-ao s4a w 4t?y4 aoue nsu!ap!nold!l!vys,H010VIIJ NO `wnuiiulw albs :sjuotuaj!>'lboH eouexns.q •leo!loeid st j! se u00s sa.r iLri , . 1 � IIIOO u ' H01ObH1N00 o}uani6 si atouGi! o6 -9ougnp�ou#! 'LOVL LNC SM#o scala;04t u!gl!nn;pal5!nt xd saoinaas ay4 nnalAet of si asocl�od asoilaui J!Un lejuawwa ao"Abue5e `ietipinipui Aue Aq ma!nal wea5oid io's4tpne 'suoijoadsui hue to aouena u!J-031#0 an!ie�lsurwpy eqj Apjou o4 saej6-e osle f�.010dH1N0O `jsanbal. uodn uoj6uiysEM}o a4e4S ` lunoO uasElly;u!yjl `Ma!naj;yons.,to#algtLtaA>:ways ajew!leyS 'uo!ieu!waai.L0VH I NOO'aIle sie@A Xt5 o puri {3) J loll©�SfWI xapun i!aonn#o aociewoiad 0,4101 6u!jelaj spjooaj pue spiooaa Ie!auetill pe u!e11410Cta plre anaasaadllags,HOlOVUINOO -10 JNOO siuj aapun sjuaidioaa aoi/uc)s Aq suo!jenlena Jo yj!M suoijeo!unwwoo Ile pue (ue pue `aoupwioped sj! pue 10VHIN00 aq1 of jueuiped sweep A1Nnoo yoiynia'.sle►laiew 1944010 splpaaa lie to uoiioadsu! 'saaAoldwe jo sjua5e AjNnoo Aq 4o!4padsu! aj!s ua``o}Palluail, lou s!Ip_4 Ib pnioui pw Ma!na1 ayl pua papino d aq (I!nn aai au ao!ad soli p s zo!prjV s,)I.I.I If10 : CONTRACTOR, its subcontractors, employees or agents, and COUNTY, its employees or agents, this indemnification obligation of CONTRACTOR shall be valid and enforceable only to the extent of the negligence of CONTRACTOR, its subcontractors, employees and agents. This indemnification obligation of CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title:51, or by application of any other Workmen's compensation act, disability benefit act or other employee benefit act, and CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Compliance with Applicable Laws, Rules and Regulations: This GNTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason. County. CONTRACTOR also agrees to comply with applicable Federal, State,County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's.Deputy Director/Utilities and Waste Management and his or her designee, as COUNTY's representative, herelhafter referred to as the Administrative Officer,for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Jerry'Nauth, PE Public Works Director Mason County Public Works 100 W. Public Works Drive Shelton, WA 98584 (360) 427-9670 x450, ihauth@co.rnason.wa.us CONTRACTOR's Primary Contact's Information.. Travis Tormanen,PE Vice-President Kennedy/Jenks Consultants, Inc. 32001 3211 Ave, South Suite 100 Federal Way,WA 98001 (253) 835-6400,TravisTormanen@kennedyienks:coni Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail,fax;hand-delivery or other generally accepted manner including: delivery services. Modifications: 7 shy 1t�13VHINOO Hyl! sjun.,`aquaunxiNn66 o i a! a n �sru�wpV eta Aci' of ajnl!ul ao Ion"�tua (t 0 �>�u�j.�o uo}s���a o}ao `a�ge��c1 oq ICt w estivatgo gatgm uotlesuadWoo leuail!ppe of paligua aq lau iiegs tJOlOVUINOO aL an�snlauflo pue{euil aq Ileus Eadt}>p anlleJlstulwpy aql 1aostooptU000�sPur `saapto`spina aql` ', Is sl!"#1 ew!l agl_u!44!m pue pa!}!gad..s aauu-ew aql ut apetu,lou fuB ;eg>i suorloa(go jai M:ualq Xliduaosid use alei'doidde aagla.a�pelilas eq I(ew s.talleua UMS)etl xap�o atu lgissad isapea gtitl l J 1Nflt3 3;o uoiltlalle aql'ol ig6n0ag aq llegs-Lovt4lNOO t #o Aq pue aapun Butsiae `A1Nf1C)O pue HOlObH1NOO aql uaandlaq saoua iall!p '1 sa;;itds!Q ,sootnaaS-lo-adooS V 1!q!gxg gl!m apusildwoo u! pawaoped �jonn lanloe aoI<jtaawA-qd al poll!lua eq,gegs HO1.OVHiNOb agl `ydea Bred stgl q :m aouepa000e ut p04>3ultwal st IOVH I NOO aql aanauayM -buipunjpofWd algei uAp ui aseaaaap e of anp A.tessaaau sr Uo!leumal gons legl uotlaloslp alos slt ur`aUtWlf p A I Nnoo pEnays ped ut 10 aloynn ut IOVIJINOO slgl aleutwaal stew AiNAOO iu>!pu"J paoltpaa 314 U011eutw4al 'A1NnOO Aq lOV�l1NOO to goeaaq alnjrisuoo loU pegs `aaualuanuOo jo ilnelali:rol-aeglaym wial.ayi 6uunp aulil Aue le AiNno �q 1 OtfH1NOO s!ql to uq.quulwaai •xaonn palaldw0our Jo palelap uo 1!load poled!otlue to ssol Aol.uowlnojd.epniout lou Iluls luewlsnfpe gons lnq `.,pew �t lltnn�{aorn lasu�al! palaiduao :l lbllai?d dol d ad-LOVH-LNOO aql ut I e.t.,nlpe aiq >ettba uy `uollesuadwoo 9 1!q!yX3 pue saolnaaS-10-06oS y 1!q!gx3 glint 00uer14060 ut patutQ 00 maom lenlae dol Luau ed of pall!lua eq 11e4S;1301 OdHiNOO 'gdea6eaed sigl:yllm equepioape ui paleulwaal St iOVUiNOO Otg--J neuagM •ajno of Apunljoddo apeuosooi e pue yoMq agl to a3tlou uall!jm HOIO`dH1NOO 6ulpinoad lnogpm asneo Jol IWAiNOO slill aleumel lou. II!hN AiNnoo `aanannoH *AINnoo,40 sisa�alut agl ul st uoil'eulwaal gons lEgl `uotlaaostp E)10s. U1 `s9U.IUValap 1,iNn00 Janauat{nrt;„t upo:0,104 A ul lOV8-LNOO s►cll aPulwaal AM AIN(VO :aouatuanuoo dtlgnd ao{ uotleulw.tal 'joataq ydafelecl aouatuanuoO o.!tqhd sol uatjeurullal aqj of luenstnd pansst uaaq pt t�uor:IW!tuaal io abilou aql li se awes aL{i eq llegs satlaed agl'lo suot}e6!lgo pue slg6!a eql `llne}2p`u!lou semi 8O-L3VUiNOO 1egI uost;aa ,Cue dol pautwielep lalel si i! pue panssl uaaq seg llnelap 101 uoggultwej-lo gotlou ell `ilnelap gons fo uoseaa 40 XIN'r!O' kq pauleisr s aq Am gdigm jo `paumisns C �a ol sioa ppllg pue `>ltarn0gl 6utlaldcasbajou! Ile 6u!pniou! `�jom aUl 6u!laidwoo ul AINnoo Aq paunout sasvgdxm etlxa Auejeocl lied l 101Ov11NOO -uOiOVH I NOO of anp 6utwoo jo anp f%auow Au-e woal palonpap eq (legs (s)llnulap gons wo.tl 6u!linsa.t AIN OO 01 eFewUp JO isoa ealxe xuypau4gj.gd Ailnl uaaq seg dol palled �jom lie 11jun lOVH.GNOO eql Aepun sluawApd jagpnl hue anlaoei of pallllua aq lou ileus HO-LOVHlNOO 'llnelap jol paleurtuAl s!1.O1�t1N06 agl)1 'aaatlnnaslajjoN\ aql to aouewjgjod ujelgo `uoildo s,,l1Nnoo le pue 'lOVaiNOO aqi eleuiw'al `Iiew,'S'n`aql u! HOlOVII-LNOO of ao lou uallpm oull!socw �Sq `Aew h�,NNOI `saoltpaao to l!lauaq aql dol luawuBtsse ue sa)lew ao ttouanlosut ao Aoldru>lueq to loe dui S.Vw,woo jo ldnixu-eq poIBIPap sl.Jo#uanlosut sawooeq ao.L� 1;Np ag}to suot� �iigo q'i;�o a1t?tuao gad of 6u}�► �tq#nPlap HOlOVH-LNOO ll. :alnelap dol uoileuiwial 'willed agl lo'gloq Aq pau6is pue 6utl!a�ul sq l egs'ped:tetpa uadn 6tarpi;ltq NO pttan aq dl`suotleo!l!pDu� paalle pue ICuy '-LOVO I N.bb aqi ut sala A4 Isanbal 1 e i.3 given COUNTY at'dKeh Noticecif Potential Claitrt within ten (10) days of the commencement' the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The, written Notice of Potential Claim shall set forththe reasons.for which the CONTRACTOR, believes additional compensation or extensidn of time is due,the nature of the cost involved, and insofar as possib.16,me amount of the potential claim., CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and M claimed to be additional. e CC?NTRACTOR shall not be entitled to claim.any such additional compensation, or eztertsion of time, U' "I thirty(30) days of the.accomplishment of the portion of the work from whidii the claim arose; and before final payment by COUNTY, the CONTRACTOR has tree COUNTY a detailed written statement of each element of cost or other compensation re+guesfed and of all elements of additiQnoI time required, and copies of any supporting docurrtents evidencing the amountor the;extension okime claimed o.be due..' Arbitration: Other than claims for injunc v .relief brought by a party hereto:(which rh<aay be.brought either In court or pursuant to this arbitration ptevision),and consis#orlt with the pfovisions hereinaboVbi any claim r dispute t�rcontroversy tietreen the parties under, arising out of, or related to this CONJ'RAt�T or otherwise; including issues of specific performance, shall be determined by arblIrAit rh in Shelton;Washington, under the applicable American Arbitration Assmiation (AAA)' rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator- selected by the parties within ten(10)days of the arbitration demand, or if not, by the AAA or any other group having st?tiilar creel tttials. Any issue about whether a claxim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall a0ply substantive law and may award injunctive relief, equitable roilef(including specific performance), or any other remedy available from..a judge, including;e pertses, costs.and attorney fea$j the prevailing party and pre-award`ihterest but shall noth4ve1he power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree, that the decision of the arbitrator shall be tbe_svle and:exclusive remedy between them regarding any dispute presented or pled b.efore`the arbitrator. At the regirest of either party ma4fi, t later thanforty-five.(45) days after the arbitration demand, the parties agree to submit ftdlspute to nonbindingTnediation, which shall not delay the arbitration hearing date, provfd l that either partymay decline to mediate and proceed with arbitratio Any sorb tratton�Proceediing commenced to enforce et In erpret this`CONT CT"shall be brought within"one (1) year'after the initial occurret`tce giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discoveryor whether the claim, dispute or issue•was continuing in nature. Claims,,disputes or issues arising more than one (1) year prior t6•a vrrritten.request ordemand for arbitration issued under this CONTRACT are not subject to aflitraitibn,: 'Venue aftd.Choice of Lave: In the event that any litiga#00.sht*ld arise concemintg the construction or interpretation of any of the terms of this CONTRA t 6 venue of such-action of shall be in the courts of the State of Washington ancfMason Ginty. Unless otherwisa.sppit ed herein,this CONTRACT shall be governed by the favus of#*State of Washfh.M tL _Sievem llity: if any term or condixii n of this CONTRACT or the application theted to any persons)or .circumstances is held invalid, such invalidity shall not affect afher to fis, conditions or applications which can be given effect without.the invalid term, condition or application. T6 this.: arid,the terms and conditions of this CONTRACT are declared severable. Waiver Whlver of any breach or Ic0 dW1oh dt this:CONTRACT shall hot tie deemed a waiver of anprjor or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted,eiseept,by an instrurMent, in Writing, signed by the;parties hereto. The failar`e. of COUNTY or CONTRACTOR to insist upon strict performance of any of tuts covenants of this CONTRACT,or to exercise 64 option herein conferred in any one or more instances, shall not; be construed to be a waiver or relinquishment of any such, or any other covenants or contractsi butthe:same shall be and.remain in full:force and effect. Carder of Pro'cedenc of A. Applicable federel,:.state apd county statutes,regulations,policies;pros dures;.:federal.V ce, of Management ard.Biidget(OMB) circulars and federal and state executrvs orders: B. Funding sourde a4rp8lrfi tit(s) including attachmppta C. Exhibit,G 1rnsUranc, R'eq''t4i cements Entire cbrItI760 This written CONTRACT, comprised of the watt kgs signed or otherwise identified and.attached hereto;represents the entire CONTRACT between the parties and supersedes any prior 0 al" statements, discussions or understandings between the"p#dies. 1N WITNESS Vi HEREOF, COUNTY and OONTT A&OR havis~*xecuted this CONT-OAGT asp; of.tho.date and year last written Woi ,w 0rrne ytJenk10onsultants,Inc. 006 b 6F.GOtJNTY Ct M1UIISSIONER ` MASON COUNTY,WASHINGTON Travis Tormanen, Vice-President`' Kevin Shutty, Ct* Datetft; Dated AP,PRQVEQ AS TEf FgRM: Tim Whitehead, Chief DPA h�: EXHIBIT A - SCOPE OF SERVICES Project Titles Belfair Sewer Extension Project Background Washington Station Department of Transportation(WSDOT)is planning to construct a new freight corridor to route regional,through traffic around the town of Belfair.The proposed SR-3 Freight Corridor(Freight Corridor)will run east of the existing SR-3 highway adjacent to the Belfair Water Reclamation Facility(WRF) and rejoin SR-3 north of Belfair.Mason County (County) in partnership with the City of Bremerton (City)wishes to extend sewer along the Freight Corridor alignment between the Puget Sound Industrial Center and the WRF to expend the existing service area. Extending sewer service from the WRF to the terminus of the Freight Corridor will enable the County to expand sewer service to potential development area east along the existing SR-3 to the Puget Sound Industrial Center(PSIC). The County wishes to incorporate this design package into the WSDOT contract for the Freight Corridor and have it bid as a part of that project. Mason County selected Kennedy Jenks(Contractor) to amend the latest General Sewer Plan (GSP)to include the proposed service areas and prepare bid documents for sewer extension project between the WRF and the terminus of the Freight Corridor,which is anticipated to include two sewer lift stations and associated gravity and pressure main. • Project 1 -SR-3 Freight Corridor Sewer System Pre-Design and:GSP Amendment • Project 2-SR-3 Freight Corridor Sewer System Design This initial scope of work consists of Engineering Services to perform Project 1 -Freight Corridor Sewer System Pre-Design and GSP Amendment. Project 2 scope,schedule and fee will be developed based on the findings and recommendations of Project 1 and approved by written amendment after the project is better defined during the Project 1 evaluations. As no portion of the contract may be assigned or subcontracted to any other individual,firm or entity without the express and prior written approval of County,the following subcontractors shall be approved for this project: • BHC Consultants • Landau Associates,Inc. • TPG • Lithic Analysts dptssYxa �psa uz .sao : gaau au�unua ,puI.AaIA;)Alk +� 'dQixatY1�� �piauax��ut�cFt�i�i� �d cx}.�;e�s��j aFtna�c ; :: dagsx.ToM ur paPnl�u�ag pEno��s e E saraua e Vic?� I:aptrior j' s .310sod 4ua;Ya oq�zopezJunJ Xg pa sadb Z_ a tp ux pt guy r In •:saAg*go puvxd ssn p o�s�ap�ayas}aatdid�iax cprn� daysxvM sangaafe{ zaplPaS, jp � '9 uejtnsuoa s,ypaSM.tgg4 u2isa 3 u6paume j)�p 4 pa$aid.uoD usia valv',q ark,n a a { p q axamaiddnS ueja sapip.ed uay-u=[*4 t xa< tizaua.. sc *090, *v }uric0,A-q palaidu o�)izo �Si unuij d,r�at a17 add s scg1 ur*10 MIO dtttra'� xO26i. "ur►o. oa sanbai umimiso ui jt* oa papoau-uogtuuop:t4 3 v4t,Q Pun" rg ur4srxa arnau—Z)fwj.. ;euuo Igopy a4opV'aluoiparg}sapM 3 t I (4euuoj leguiay;ogop 'a-p O.4-vlH} ep V'2x�4aa 34- :sa�:�'r;��zXaq fou�:Pt��Fua��: aaucz��cq�s.prig a��dazd�s , p satvsaa p P sap q�xastlap lsdoqs)jlOAAr' sto:4uo� afoxcI'�apnr{ rajtipa 'adoasaatozci�sarttgtdsaxp�ze; oxpauuEd' tuc� sua? rq 3qs uwa4 Asop. pj do gpapuaue aq i tau*`ZR#l4p xnotj-t,a anew 04 pajedbque s1`2up? 6 ate, SiNTM r ur p t uno aqi q4f a 2up aur$jo- aq a4 i r ;put�'ppa e'z >rsa�ata�;�o�iri�rco�: u�aa,��o �a�• ���Z rOo1o;m} ,A20oa o 4uatu:pod ax�daxd E �3 ���uo �A+1�of uotssziugns xo��uau�Pu? � . pue u�ags�c,,�a�.aS;soptaxc��. xax,�a�#.;zo�asap�tun�zt�a.�d�t�[aeap T�ui.:�tc��guoj lazu'pualuy Ash��u xsaQ-azo tua4sA$,xae&aS lopplba# zaIj a$".Y��(�d a.. ,��, N � Q � Q •� � ^ ' ."ter �.. �+,� .�+ A.i OV g � "(7' Q. � " '. �."A � � '�' .�"'t�• � � �; ,� � chi: G s GD `' A•^'. C) u; 6° vlull to g 6b 414, A44 d p tD cn H- 4... ° 'Q7U o vUS ;� 4 o e� O 14 -win ., .fl; :y 'ass "�' '� � �•�'�:" � � a., -� ,�` 1y..,•r � �Cy'e � C .: �. � � r, L1i, it; � �7 .G S� iss- R! �y I :• Cf) : 42, bo s O 'FS p p, C� 0�: ''y or :. „P� t » t3;" y »� 'c3 O ft Q •.: c ,ay �+ 's�U: .c!) .r. to -C7 •i C a c� ' a C7" •A? p SSA rV� s� V r�j '" �: �i cn p cu GAS p R cu � 0 U 0 c� .w, � U � ✓ F+ .� _� :� � p r "C3 ,N � X. v. .Q H T 'Qi rte_ � CL, r. ,�,,; � �`+ :'�+"'O �._ ,/� '� Vii: tMuiltttral Resources iL ldertitify and evaluate p ismEtle ixnpaetstQ arehaec VC...and tustoncal oulturai.resources within#he. scope �f the se tArer pip ne and ptl Dnp$tatic�n POM-PA.-Of the rail prgect through rQsearch of exirting,arclu�al. documer'fibn and data_Archival research consists of; L, Check of the Wa hutgton stag$iteaventorX and>zeeorcls( ISAARI?): at the Department of Archaeolov ii. Historic PreserVatton(DAHP},cr .iA.be Pior tb:any field activity in order to determine the locations and character of sites; already recorded in".-p ojOt area and its`^viPreviously recordez;lc Ochs r►s gj_Ar-chaevlo�ical srt�gray l :f�lentifled anal; noted.. b =field pedestrian assetnettt:safter completion of the bAO*4 4Coxed ..,fidd.conditions,to identify and recordhistoric pro rties. attcia liaeological sites,and to update existingsafe in��entory falmmswith thy, DAHP.Pede�rian survey will include hand ekcavation of shovel teatp" Mf's;where;approp ate. c. Present the results of these nvest gations in an.eleCtrmii..G technical CR report ttr.preSe `the results df'arcltival"and field irCirestxg'$Dns,and provide recommenldaharts for eligibility and treatment of docuiY ersted.'sites Aid.for any adtt discovery measures needed including the.pdrit1 f(K c orist mcdon: ioni_torixg.in potentially sensitive lcicatiobs. '1 tCalicept Deirelopnient. " ACA PI a. Partzc�pate n a:Goneept Uev a t�pm r'It Worltshc�p.�#h�►e�owc►ty snit C�tY to diseuss., or dea�gn atterna Ives,an d appt�aaehes t .the:project ba et ; on latest ir44�4*aiTle If. USIULT's C� rtautanf' 8_ Conceptual Cost Estimates a. Prelsare cincepal level dsgn and pi ] vel cost estimates fir Clic' aaltetnatives that were identified in,t iI7evelopri�t�Ttirksliop 9. Al#emus S"eleetort:Sttrkahop. a. to afe in Alterlrtiatives Selection Workshop Wi°ththe CO#O 40 C,lty W sele+�`.a;prefex?ee�1.aliataye to take into pr�lita�cy c�esi,�n-. Pre"�0400900it a a Frelinuna _ISig Report rnclu maps M °and pip�eSine; a puxrip i alternativei evaitiatit t tlete �e mrnencted i cl a _ ii c�rach to - cling,utth. geotl�hrii€ 'structural,site, p Pp power,instru ntatxan and c�ntrols,,envirmnlenfial and q4bgal.resources.: b. Tete PreUrdiriary D09ft,Report will SoxSist;of the following.clwpters< .Execut ve Summ"T •: Cl apteic 11:n r6duL4Roti acid Baftio rid Chap#er 2 Basis of.Design C:rtteria: £ 4ter 3 Gravity-oIlection System Evaluation Chapter 4 Pump Station and Forcemain Evaluation • Chapter.5 Reeonimended Plan ate.lvatimaW Cost C bapter 6 Szte Civil,Grading and'. tlJ ty Coordination:. Chapter 7 Qbtechrucal and ttrutti tAl Design--Crite-ria • Chapter 8 Site Eleetrical and Facility Powrer • Chapter 9 Instrumentation and-SCADA ° Chapter 10 Environmental Pem-fitting` • Chapter.11 Cultural Resources. Appendices i. Prepai e incl On'dt draft Preh,unary Design Repc►ict dor-#he recommended plan; based on direction received from the Alternattvea,15dkt on Wbtksshop for Comity review.. ? . C=onduct Preliminaxy�Desi$Arevtipw.�neet3ng with oYtzt►i<y: ctd.I epartm+�ttt of Ecology. Prepare final repbd'incorpor2kting M'en nn tts,and emit to County and Department of Ecology. C4tt�l�S�vices,; • PioVMe key stall.to participate in Concept DeV.elopn of Alternatives Selection:. W orkshop •; Ptoviaie timet y:review and cominents'to rneef rust s froth each art Where data is not available or in the format requested,industry standard and Couxity assistance will be:used to fill in.data or formatter gaps. Countyddr other ekisting source,will be used for developing map figures. Co tt�taf iv-mi participate iii the development t `acceptable poptil irtlemployment,flow and loadirig projection methodologies. + 1. Waste Ater flow data for existiztg residential,commerd-,. ih'Ofustrial'entities: witliitr the PSIC/Bremerton portions of potential new servibe'areas that aught be used in analysis will be made available in a single,non-iterative:data source., • PCS Group will,beseparatetyreiained by Mason,Cvotmty for financial plana, FCS Group rep ort Will be included in GSP Amendment Appendix and summarized id. the rvort •; Pirovide.ti�xrel :i�evfewt�IDtraftkreliminaryD�,srgctReport UL Id Iez?acc� pu ,� i +; u isap lUui} sutmp xoIaej)uo3Xq Pauua aad arq rm sere rnau a asi sat}gDEJ uta4 XS uor4aattoa papuauruzoaat act}sod scs jeu a arts u�ox pnp� sr JaWnL ma fou Itrt+ }unarxt pay}uuad; xma P �P olx ���� � bl iit s 4txbnq ptnwvk Ivul sjl�6a()-Idit ta+�uQszad OPRA xc D, ,�4LmoD aqj hq'paptnoid aq MM.- Apn;s atp of uoissp'adssabov xs } tie papniau?}ou st 5-uc.io;'.,!Rut el puej}ani mau}o uo.a�c�i o S44940imid ropT"oj;t raz £2IS a #o'xop x a ;uao-e[p P g) aq}4tg4!m inDDo jfl[vA£US SuoILIpasod�u Tis? uo ua 5 arp n Tuanu as i!xq- k atocx�xopuao�}u ra= a>p P} aIV (0�"o a;zOa�a#10,'* v o pa*u!j aq Ip,ri uou psattr PP-9 P AA }ate od P D Iq!axa as atp c aj.IM c� ? 'augap ;.mare Yxa qa p p. 1 ua�at �oui a ,) tnbxd8 xbl6VJlua },:.),a[o td uotsuaixa a.L ut xn ct C�ac jxO ii ci }ct raz3 S alj$ 1La 1 i3 }t;n"',/sPUQRa v'teuO41P O ON 0 ptaz ate}uz{I�tNTHQ �(�t ur za;e �aeuzpio alp p, SPURTIOMI U-014"uMp Immo}apnpur ou aP. a�xesstt?cnrcoai } M/pint}at�A; p iuzzo;aaci act..jou titre xgpij zoa}aaioid'a uo suo ezotdr�:PI '� •p}pp l(anznspue"stxodax pue uot4tutzofut uoi}e2c}s3ntzi Ip�cuit�a}a rua# i fu tut atituad uaunxs zinua'(a;a's uteri ip;uauxu2Yts pue a{ oct)atoxd u�rpcirq ua sapdn ssasaidaalar; }.�.}tom{nsuoa s,z • p } n sam Caratacaa antL trza z� anut}uia aq j[rn sa�}�axd'iaesocst?pita sasnpauaq.sptiooxq bus ' axe;Maxx. arms o saAg jioa;a` anzrs eIt�ta� p�a}xgxda�s;; u jo} xuoj :��a�P d�����. d.��axxx,}:cz��a���t�pu.tt'�ra����� ����: • 'Sxos-�{i ,�aa#ou astt+�xaa:ssa�uit,��uza�� Q�}anio�a}a.i�i:-pa}�nzigns�c[t��#ua'utzwiop[i�< .' �514t7 f�IE?ttfitSS'�T vironinental agency perzmts app ca on Te° ew 0 su rxritEed�v with#h F dironmental Peribittirigirid Approval-Plan`cti M be:esttrnata�d=arid basedon. exparitence on similar prey"with s mtlar pernctrLfing reclttlterxteztts.Actual .gency time needed tt review permit a. Aki tion§i v y from these estimate. 0 Additional studies for impacts ass mal wd with cultural resources,trade,:air, noise;or housing are not included in this to lc o Figures to be included with.the Chp*hist Will:be limited to those prepared under other tasks in.this scope of work 'o Thd project will not require preparation of a SEPAEnvironmental Impact $tat�ter►,t:Eathe ;a D�torjxunation of Non-Sig if'ccance:(DNS)or a mi#irated DNS will be is§tied for°tlie project o County staff'w ll prepare and publish tle DNS*'.Mitigated DNS) p This scope does:not include attending a public_ttearing a Contraetpr wdl:provj4 e:.a draft copy of the Checklist fqr°re'vie— o This proposAl.doesxwt include time for Contractor,to res.pwid,to:any public: or resod ag It y cants do the Checklist after it has begirt p Misled for public comMer(t �Del�sie�xltes. 4 -Meeting agenda and meddrig:notes from Concept De Op. ;m# t�!�tQrls�iop:: 00,ncep y Pj,level desi alternative.9 u ..to four for the i analrft sta#a s, Cor guration Meeting agenda_and notes; :-0 Development anti Alt tines Selection Workshops; •. Draft and fixrel Utility'Perm is Draft and final Utility Exhibifi �► Draft and final Limited Access Break/Encroaclvrtent Itegixest/Checklist • Draft and final. eotechnical preliminary design t6dmical memoranda L?rafi and final wetland/waterway reconnaissance:techiueal.merw, um.. a Draft and final ar►d updated Environmental Peintittrng#W#a"'ot►a P4 s Prelinunary Design Report,Or*; Final.. Tank J Ax0 id Pofl GSP,Ame tdt exit Cofitra r 12OSPOr SIbirlities: ;`G,—ei4 Seiner Plan Amendment a: 'Prepare updates#ti"planning elements in the GSI ttigaj / guries ti£ reviaed Belf air"service;ares "descriptions of poterim,:riew areas populatign/employment projections. A dvctxm tt formatsilttcular to the ; Yepott'will be used for this GSP Amendment. The cornterits are ant clpatOO to include new searu'iarea collecftvsys tem;faezXaty analysis and recommeoris,as well as eiraluatidn an oudihe'Of.frilocts and pofential improv ement�s:necessary that a future:Fac lity Plaza l_addressAo beat.: the additional flows ati he Be]fair WRF. As tlte:c er infrast tx+'tuce de> i pt?ti tDiServe the three new"areas will be geographically isolated f�qm e�tsizilg;s�rstem ihh-astructure,r&-eir4luafion of exis6ng:f4ethties wAll n'ot be.i ecessaryew Collect on system inf dat wture will be crostmcted to discharge directly to the head*rorks of th+-E tOlfau WRF. Where appropriate the report will defer to information included` Ithin the:?001/2004repdi-t�to:meet some requirements: G!ipt al Sewerflaniteilptrententa WAC 173-240- 050. WAC . p¢scriptioit C"r5i"AmendmtttttkpliroricJt: : A ;IP for pm.. Viral descripson of ed cervi to f*w areas: wtierglu stn OSi.M, nsibilitles Btief summary :,;m-—County bwnershi' l?., po�5ed boundar e§;. :. Mapping developeli tt5it&tarate ro_ 3�' �.terurcp baun�3ies . . :. • includin BremertpnitrWWWOe'.the)iel-fW' j(,- Existingsewers Mapping and su ve:textdoil . ta:iilustrate ppm 0mpo�d Proposed st weft-; servers and;naturat: }uc C aW eof pdfexxtaal iieviT T006graphy, ervi areas.2005/2(ltk> reportw4l>ierefeientedbckdOdtb Streams,Lakes; majorhearby water system-facilities: Water systems. .30 Population treo& Use£ountY/st*t data sources to project. �f Wastewatert till §vnth>rti:2(im3l�s. _ t±;etereiOeWMJ2ODI4ipoct. .1/1 problems N/A-nofr!zisting infrastructure. Wit: Adequawof Ereai necits�ste ns E)sting process facilities and permitted capi!dty pitelfik, *%D be sunnmarized and compared against new area flout' P"r6jection.totals. The needed elements of a reTdred'future ility Plan report,*th.3ystem"triggers"thatti+lil irtit thate will also be sumrrarl2sil. :3i Industrialwastewa%rso4rc Wastewater characterization,:Significaat.Wusftial Pser (SIU), and pre-treatment policies for e%L'4 ig and future potential ind willbedis6isse 41I CIlctn alternatives Pre-delig n re :._ ataiiesto besu=rO4 -- 'treatment alternatives Reference 2001/2044 repgrE 11sposal alternatives No study yet if needed. 31Ctf jStruC Siti rt-Vst estimates Capintal anal C [bots associated with reconunended new blr M oofi#:i6itimates W"Improvements.will be developed �imamd�l`p1s�11. FCS-work will be briefly-sumand6ti'ized and refereed in tt '•, amendment with full FCS GroUp t4prk included a't.A t14: `' Itan�21Y�oleo; mem Brief summary. Slll' lienee SEPA checklist will be prepared. i�i`itQt'� "xemenie}nems '6H$1 ;/Reclaimed Water Rule Existing reelaimecl,tKa#gr permit tyill bexafEremoed,addit�iQrisl. studies recommended 1fprojected:eapAOt pf8ei4wk o* exceed permitted dischar9 public zdia t .. li mited to'dbqu develbperi a�i f the fitriendfnei( jof6rmation foCtheedngs held t%rll:150 #ed 6SP.Amendrnent:t�ill be'b's d on the chapter outlies irxelud d vvit tui tht 2001;/2004;and 2007 reportsand consist:of"the following .- C l lzioduckioxt Grapier 2:Study: reg Env--pr tent Chapter 3 Lard Usk and`Populatioi Chapter4 Wastewater Hovis anti Loadi s: • Chapters wand S.Regulations •. Chapter 10 Treatment AltOmatives" i'.. ;Chapter 11 Collection Systertx Altersati ins �; Chapter 131~'inancal Plan.; Chapter 14 PuWP-,arttdpatiotr; r: JEacecuttve Surnrna and'.'Apperfdcs` Perform lTowprojec6 S based 6n latest a *ailaM grow=th prole�artd' rec9mmended 1/I assumptions. �.; P+�rfc�rirri:c�llectizoxtsys�etaz axlal�Fsi;:using iriforntaton froixt;� g data:Szxteg�ate. prelii riaz des a facilities developed in Task 1.2. 4;- Asss fact.txitt►ecztisyvn eoxtsideaioz :. a. 141OW:and 104dn$ b. lnif tr al'.cc�fi-9-der it ons' cws: .wasata characta*i SIU _ pre tre tmenf,)kcal limb as.may:neeci. ;.__4;onsidered C Proeess:eualuatioi d. NPDE.S/subsurface discharge considerations Perform a water rights impairment preluninary analysts tQtiet�:rn�ine if'a:W�tieroe is uripa rment analysis(as desnbied in Ecology's ads ptc ci rcclaitn �rvater cute is required as:a part of.tt6 project;:and.if..AQt 4h4"#ag4ere would.neeesstt� anal =sis to be performed 6. SEPA Checklist(Non-Project,Action) a. Prepare the SEPA Checklist for the general sewrlalan arnendmernn conformance with IA on.Administrative tfldei460ilid County standards., b, The. IFA:C lteekif f(Che t}vwi I Wilkdescrt"Eye#die prcijo t mid,add.t project's effects ort demerits of`ffie eiivix nxl exit,uiel �o iu►rs project actions,as outlined in the Checklist.: c. LTse joct mforrAation arid:otheir available studs prepared for the paroje srac i as the;documenta# g�nepare+d for the,additiprnal,tasl �subtaslCs inciud'ed in this proposal 7: Sub atif SEPA cher klist fig SSP nr en txxte #fo Couz t r f Qr, gpa�+ta I a a:;r orr�prq action. - 8. Subrnita GSP Amendnvnt to t� ogy f#fxwew •Jualupuat 3o te: ardde pa: t aaat 04q for x giOumo M t t o 3 9 [ o;paau ayj „xa iij„ tit=er, S Rud 01 xo pegN eio[ a#j chtlaMaS; tx pLt yi4 se ilans `Ia3[oxd su i to ai, o: -7%puohq sjuauxano,rdtut aa[ri}1 at}pat sy } t ad snltrzgzts t`pana , u *tjo aunuialaao pnz az t�3 aln�l xa Mpat�[t�'AOu aqT JO:sts TeuL-a.rd e all 'ax,T[?� LI2I( ui�srca arl��Q �aede�pa}�x atj}as u — }ox sa p f x i asxt aq Z;;ojlnbaxaq 4ou II?M alnx xa�sn�patxrca�aat uamz i dluI ? za"m ro/pue iprt ut } p ap-gtrt a; ,I dada afl MR;o".IO npt?a�l atl�o��il�aaxtp a2xetlaslp o}paten lgn azta # eC uta}s�is tzopaallo �vta '�r�saaau aq 4ott Its sats lua s,�sta pajV hlle�itldexo acl Itntisr axe. x 4ailt :a 01Lr3S o}padola: ap ain.pn.4se1Jui xamas arl}sy •, t p ups '�ugs[xa aqj xa3 OSIYb�Z=£CI t M PP0D #er�s�ct ttup `uo} i gseM`2 . apun:4D e�o s ualuaiinba a�l� uc�aau aagla put,p pnMStMuaN aauls aaa'q;1JAJ' :saj 4uatu4�az4 hxt� aado ur p OUe uo-36110 zamos gloq palenle<1a s4 aiunaop asatl 'rCja [job Sa}>?�ossy pug ptt%',(ezxnW Sq podw uoi4uwiojttl IeluaivalddnS a2T xaze� IeUR 1a.`l�10'1/stt=llaS L.[OZ AeWaM pue'auxogspptxeet� q fax sai�cli�ed 'u�p �ag ales��ire�`�o�H a,�to7/xl�ag :xagtuaaaQ pa' urdl IOOZ ?tnl aur-txra sus x may, e ag atl tpF4wwlac s5T2 s}uatunaop Sui . ld st or axd a ui sas:{Ieue 0111 uo PUL—do put,do 4 bq I[ w�Wu pWWt dSc Vii, '�ar}r<�t�ae�� tTda'tn[d xa�41a�le,iaua `uffp4tnxsat�figtstxadsas ou setl lo}aex;u©Z) watupuaiuy : } uoI ivatuTid ut=1dat} l?d u0petelaa2t ?IeM tueD pool I it xXe B t1 ��aq#:q} U.-n puaUm Uv.Idaa.)e IIyYi.Ocijo3.S 4etl4paurns.�v Ia -q p.,aAcuctd : :ramp, IezatTa�>�tzp�I�a �s tra�a . a unzonp e3oa c Y ut a; Tt a r _. Project 2 SR=3 Freight Coolde.r.Sewer System.Design U Be Added by Ameinctnent. iC;pri�. tor:Sar�`ccs. Design lwMces:'to be:added by arhendrnent after the comple#Q t of Project 1-SR-3 Freight Corrivr'Sewersi�emPre-Design and GSP.Amendxnent. Ts anticipated to be included in Project2°I es gn are'sumrnanzed bolo . Task 1 -TQpograpluc Survey and`M&ht of,Way TaskZz,:Greotechnicai lwn"irteering T"k ai=Environ m ental Perniittin Task'-Engineering Design of Construction Drawings and-Specifications Task 5-Bid Assistance Project=l- Project Mai�,age�te�nt and dality Co tirdl` Cot grrorSe vices: Task 1=,Project Managen�r�nt 1. Project Setup a: Contract twill setup the p oleot thin Contraefor s aeoounting Systt�xrt,prepare subconsult ng agreements,aidl$suea Project Initiation Plan to the d4p.team Outlining the scope and budget,and develop a baseline schedule. 21Project Work Plan a- Contractor shall pre a Project Plan(I'KP)as part of the project devefpmt efforts:The PWP si^iatl consist of: i. County aad Ci�r Expectations ii. Scope of Wertz row eontraet) in. ,5tafl ig Plan,xrtelucli the TeamOr�anizafi%or}anti�x�sibtlities iv. Work Plan V. ,Baseline Scliedale`(MS Pf*oq vi )(, ial ty Plan tri: Health andSafe Plan(H.i) I Pro)ectMati ;omentAnd Adrt"tration a: Contractor shall provide project management services needed to execute the scope of work. This shall.eonsist of project administration:related to scwule budget,and scope management,.and contuiuzuea#on of'p ject act v�tie xvide the County. h,, Contractor will pr6Vjde:rnanapaient and ove sight of in-house project iG'sonr and:subconsultan4-#rou". ut the. Ilds-:6skAiaH also consist of.the. provision of ad tratrve support in t fc r►tracto(.Office for the duration Of theprojecL Contractor Willreview and.monitor prolertbtid f 14 prof sbn a regular basis,.as-w as managetr ent of in-house and subconsultaht at�v figs d Contraet6r Will-aii teresotutwto.: projecto verbased:arsthis: Ope. of work and will perform;pxoject controls activities,to accampltsh.da3r to a mii a ment of ffidwork e. Contractor wil l prepare and mairifain a Major Decisions Log NDt)that; documents the Count-$;major decisions related to the Project ahttincludea: monthly update with the progress S`iatus report. DetiveMbles • Major Decisions Log up {electronic;Adobe Acrobat',foMAO:,: 4, jl+lsmtl ly Project Invoi;e and Status Deport a. Contractor will eS �tablsh and maintain a Proleot atfsr[ :ay&leal:fo Ura : and track Project cos#$in accordance with#be, greertent aid Qty wQk breakdown structure(WB$). b.: Contractor will prepare and submit m,onthlt.invoices electronically to the, Aunty in acscordaneetl.the Agreement Iinuoxces shall be prepaved and submitted eloctrordbally on a monthly basis.Iz v $hall include: i. brealtdown of staff effort by major taste ii. a summary of expenditures for the month bar major task; x a summary of exp ztd tures to.dete.by majgr:taalq i the amount previbualy irmoiced; v. total invoiced;;and vi. budget,ai itttttremauiing. 'C., The monthly process xeport:sball provide f native summaries of the work performed through:the moat�recent month,planned activities for the.upopmixig month;items>requuxtaresolutxpir or desions:by the County and issues/concema,m6M. -a.4-on-W—ds,and.a pk t.',£ ce schedule':ut*.* .;;- 5 S&edulelDevelojpmehtanAOpdk& a,; :Develop a.balitte'j }esli+edule fbir the Project<aetivitees'clrted ut flispe of Work folio' u=' notice to proc.eed.apd skull mauxtOnftsehedule,.-ffi ugh: the life.of the pr46M b. These edule will identify the"major activtti f t Projet t:l task c1 $ctbtask level actix ties}. e Me:schedulemill.bie updated quarterly for ihe.Noject task's: L; ver�ltes: is -tie and final vei ions of Basel z e Pxc3ject Schedule: Guar ly updates;of Protect Sctul+e •sagtn�ae piag�ue'�ut;�;qnn oq Yopd pa #61aaq [l s;dSdH)weld4ayes pue�i;ieat[ai�raads-;�a[ozd e unid X4aies pue u}tea dS}aa[ojd e aced .1 rjM.S pue q;ieaH € L •dWO au; ul p;)Upuapt se s sopex;uoJ zopuas Aq pauuo;.zad aq Il tSMa$naH •paMalAax a4`l1 xaom 3°adoDs ati;ui papolaut sajgexa strap Jalpo pue'N.00L"'O 'Q1�09'°1�0£ '�'a)sit?;;nugns;uau oQ uoi;a�suo podaz u�foap�f0,ii*p4d;ieip atp `epuujotuaw pannpa;;3etp;n�alnaX -q -spa[oid ze[nuts zan[;o wo.13 a3uatxac xa . imlua`paooq s o `.i}u zortias woa;}ndut Ieanrgaa;pasnao;uta; 4 C aXr p iii� a u u( p U?Ua4uD pub.ida ua;au,FWD, -e.. _ snxalna� `�zd pub,�tnxo�nmy�J�1H� "'� 'sa z Clap pue')[",K:atp 40 s�Harnar DO/Vo �# ' .'pInP pve jauudszad Squapi Osie s AWZ)a�L s;uauzazm6az daaij p%Obaz pue'sat1l.Ai fap uo:s;uauiuzoa s,i ; inoD o; uYpttodsaz �s�;,sa�►paaozd pue s��uu�l'�jzoti�aq}'�t�aa�oa pug�uvt�a�ia 3o spo�aux ` q uctidsax pine suoljv ut �ZtEj sauil'spot atu aau rj2t#xoa'saznpaaaid saRuap�IN44aaioid a-4 ao;UND) ue�d;uatua suvy�j;igmb e aiedaid -e. .. _ ltd#ualua�et .�,icien� t 1 . n. -z xis. a I31 sa}ou.ptm:EpuOlisupaw :salz�t�aa�1�Q. c; uipa;u Oa p Z a}do nq papua;;e aq j pue Wrj mp,moii-Z e aneq o;pa 3gvdlmwlaw..5RuT aui ate,•patunsse aye 49unaaux "p".e'4,4o*jo adcos.0 o sasod ad aLA ti's�iugaaut s�0 0d aEo� t'ttxcuz�upaacu ptl���pua �upaaut;nucins pue:are<aid�?tls:zt�i�uo� '.q:, aauat�asp.utiszad xct pine�{eureaeuogYpp uc►5zad � .... aau;Poui pud a Ipm joeum patozd iopmuo� sxsrz" ;0 341aih S pue YPAPn,�'pue alnpaips'adoas jo st4tns'uor�n[osaz iziztnbaz sans urpueas;no�o;;std p !Rutmbaz qua;t Io uozssnascp<ss o jo :ViatAax e apnlaur T"ll;eu;s$440� txt ssazaojd STLIluoui pnpuo3 pue'puaj;e'zoj awdasd •e s�r�t;aay�ssaz8a�a���i;upj�j '�' nth a}�ar �pu alaldwoo u jo ldiadaa aql to step f01✓ / �1 411tH a{71� M11VOr :±off.. � ;fl!M:;G4 u t ",£ sn•em-uosew-od i'glnegt 05bx ozss-t Ztr(09P). tb8986 VM"U011ENS aniaQ sjaoM o!jgnc 'M 00l S.)pQM oilgnd.Alunoo uoseiN aoMaia s�jjoM oiignd Dd `glneH AJI@P al I!ow-a a!n llwgnS 'Z uot} Wibjul'atc b6gWd-e leu61llopt.Auu pue '!elo'l oa o'Aui `pdjj o fu!aq sinoq pi6giunu :aagwnu ouogd'pue ssalaouell!waa `O"weu s,HOlOVUINOS 'uoissiwgns to alep :poijad aouuwaoliod :apn u!of si aoionui aql wnwiuiw u ld 'L :IuawABd jol slsanbaa -8 9 48 6£b$ - FOG- oad .£83;99$ lalnlgnt3 ot9 Puu<Wd- L laa,oid OL L`L$ AIGI12S puE tMeaH :E�sel OLL`L L$ joiluoo lfl!len© -Z NSel ,Et£`L£$ l AGweF)eu�eW laafol(j`L Nsel joa}uc 3 Aillgnb:'ptie uetuaCa uejiir{Palaad- t roaload OE L`5E Ls )LfdlWPUOWV ueld tai+aaS PauaE) tr�sel l5E EOIs podaa uO!saQ Ajeu!wilaid -OL £60`L$ dogsVQM uo!loal9 .5eNpu.+alltl •6 <S8£`5 Ls salew!l 3 40*Ithtdaauoo'•8 dogsMioM luawdolanap ldaouoo •L 655`[Z$ saoinosaU lejnlln3 S, O19`O.C$ ueld lewiddd P.ue 50..l}liwJad I81u+sWUw. 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O otualaa kU:00'JO waol�to!lod ll!ge!�('le auaO I>r?lgaawwo0 :20!110 saO!nrag aOuarrtsul 6ta!sn aousartsul Al!I!gei-1 IelauaE le!OaawwoO •l, :sjuatuaalnb@H aomnsui W(>VVI.NiW 'b SIN31NRU03H 33N#t6ONI �118lHX3 donditioft astir 000N.TY or must'specifically allow the framed ins ured to waive sur ragat,10 prior' to a Toes; 4.All cMet'age=hypes and limits required are subject to approval, modification and addifidnW requirerrtents by COUNTY, proyild0d,that any modifications or additions to the required eoveragesI Wit require the approval of CONTRACTOR. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without'. COUNTY's prior written consent. 5 CONTRACTC?R agrees upon-request by COUNTY to provide redacted copies of any policies required within 20 days of such req`u6st. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests at COUNTY's cost. Any actual or alleged failure oq tate part of COUNTY or any other Additional insured under these requirements to obtain prod of insurance required under`thrs CONTRACT in no Wa.y Waives any. right or remedy of COUNTY�or any additional_insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insufance:coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contrtbutirtg basis in relation to ahy other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to,self- insure its obligations to; COUNTY. If C.,ONTRACTOR's existing coverage.includes a.selfAnsured retention, the self- insured retention must be dectared to the;COUNTY. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type:pursuant to this CONTRACT. This obligation applies whether or-riot the CONTRACT is canceled or terra nater for any reason. Termination of this obligation is not effective until COUNTY executes a written: statement to that effect. 9.The Iirrilts of insurance as described above shaggy considered as minimum requlreiments. Should any coverages carried by CONTRACTOR or a:subontractor of anyVer maintain insurance with limit!'of liability that exceed the regtAf6d[Iffiits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the laen Jit of any person or orgartizat gn jncluded as.an additional insured. iii:Reserved. 11. The requirements.In1his:EatE'ttt)itsupersede all other sections and provisions of this CONTRACT tdthio Went'thatghyother section orptovision conflicts with or impairs"the_ provisions of airs bzhlbit. 12. Unless:othie"rwise approved by COUNTY, insurance provided pwuant to these requirements,shall be by insurers authorized to do.business in Was.ington and with a ri irytmurri: A,M Best rapng of A-:Vli. 13 Ag it rance coverage and limits provided by CONTRACTOR and available or applidabld to thio CONTRACT are intended to::appty to the.fiulCextent of'the pt(cies; Nothing,pQntained in mvs:. CONTRACT limits the appllca,6t of;such Insuraancs coverage. 14. CONTRACTOR agrees to provide prompt notice to COUNTY of any notice of can 6itiort of any required policy, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any of its employees, agents or subcontractors engaqod by or on behalf cif CONTRACTOR in relation to this CONTRACT. 15. COUNTY Teserves the right at any time during the term of the CONTRACT to change the amounts`xAnd types of"insUrance required by giving the CONTRACTOR ninety (90) days advance Writtsli notice of such change, provided that CONTRACTOR's consent is requiretl fr r any suchdM1ange. if such ehange results in additional cost to the CONTRACTOR;:the COUNTY and CONTRACTOR-Will renegotiate CONTRACTOR's compensation.. 16. Requirements of specific covgr.a e features are not intended as limitation on ot) er requirements or as waiver of anyooverage normally provided by any .givers policy. Specific reference to a coverage feature is for purposes of clarification only tis it per hs" to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide.immediate notice to COUNTY of any claim or loss ao-a CONTRACTOR*ising out of the Work performed under this CONTRACT. COUNTY assuMes; no obligation or liability by such notice, but has the right (but not tole duty) to mo,nhor the: handling of any such claim or claims if they are likely to involve COUNTY_ ID Task Name Duration 19' Z020 (20212022 toMgr�R! a�1un�.lulugSepO.GtJ:l: FAt �9PS�AYLNID.dl+3�!U9s7�951,J.9_ �Stld �9J�. .�1et1!D17.4t.fEy9.SIL!d4� !!L j 1 Notice to Proceed(Coml3sionerAppro4al) 0 days ♦ 4/23 1 ,2 Project 1-Planning and Pre Design 291 days .3 Project Setup and Initiation 10 days :4 Task 1.Kickoff Meeting 0 days ( :5 Task26 RevleExisting Background Data 50 days r __I 2 6 Workshop#1 Stakeholder.Objectives 0 days + 7/15 I Task 3: Pre-Design Report with Cost Estimates 111 days r• .� " i 8' Workshop 0 Concept Development 0 days 9 Workshop#3 Alternative Selection Workshop `0 days j0. Task d:Complete GSP Amendment 219 days 11 Draft Deliverables 0 days 1A: Review Meeting 0days ; 11720 13 Key Deliver able:GSP Submittal 0days ♦ 1Z ( 14: Key Deliverable:Pie-Design Submittal 0 days I +1: 12/7 i 1.5 Ecology Rev{ew of GSP Submittal. 126 days W. Key Milestone:Ecology Approval of GSP/PDR. 0;days 6(1 11 :project:2.•Deshot and Permitting: SAO.days Task Inactive Task Manual Summary Rollup ..w External Milestone splits lnactive Mllestone Manual summary. r---------7 Deadline d "r Sewer Extension ProJact:t. Date:Fd M$/19 Milestone • Inactive Summary l'" s start-only r Progress E Summary r---------'"I Manual Task It Flnis.h-only. 1 Manual Progross � -- Rro}ect5umm4ry. E---------1. Durmionronty. IVOWAMBROU, ExternalTasks, Page 1 _. __._....... ____.�__.. ..__...___...............M _._:._ ..............__ X John Wynands WSDOT Olympic Region Administrator PO Box 47440 Olympia, WA 98504-7440 Dear Mr.Wynands, Thank you for the recent Belfair SR 3 Freight Corridor project update provided by Port Orchard project engineer, Michele Britton. We are excited to see this regionally significant project underway and look forward to regular communication and design/construction interaction between WSDOT and Mason County. The legislature has entrusted us both with transportation and utility infrastructure funding and it is our goal to maximize those dollars through close project coordination. To that end,we are specifically interested in incorporating the following two design elements into the new freight corridor: 1. A utility corridor parallel and potentially adjacent to the new freight corridor alignment; and 2. Two local road access points with full four-way intersections(in addition to the Alta neighborhood). Utility Corridor and Sewer Extension PSIC-Bremerton is one of eight designated manufacturing/industrial centers within the Puget Sound Region and situated at the northern terminus of the SR 3 Freight Corridor. A significant amount of property remains undeveloped. Additional sewer capacity is necessary to accommodate a projected 6500 new jobs and an area wide average daily flow of 0.5 MGD. Mason County,the City of Bremerton and others are pursuing a sewer and reclaimed water extension from the Belfair Wastewater and Water Reclamation facility to Lake Flora Road as a cost-effective means of serving the Puget Sound Industrial Center(PSIC). This project received $500,000 from the 2018 state capital budget for planning and design, and the County is expecting construction funds from the 2019 state capital budget. Legislative support at this time signals the importance of timing with the SR 3 Freight Corridor project. Our objective is to plan the utility corridor and sewer extension design in close coordination with the WSDOT team and potentially include some project components in State contracts. Achieving economies of scale and reducing construction costs will benefit both taxpayers and utility customers. 0 Current project milestones are: 12/2019-Submit General Sewer Plan Amendment to Ecology 03/2020-Complete Survey work for Sewer Design 06/2020-30% Design Complete 09/2020-60% Design Complete 12/2020-Complete Sewer system design; submit design to Ecology for approval 07/2021- Design permitted and ready for inclusion to WSDOT bid package It is our understanding that sewer design will be complete two years into WSDOT's three-year preliminary engineering schedule (July 2019—July 2022) and one year into a two-year right-of-way acquisition schedule (August 2020— June 2022). Project design details are attached. Local Road Access Points Belfair is home to an intermodal freight transfer facility with regional, if not statewide significance. It is the only intermodal freight facility located on the west side of Puget Sound and enables seamless transfer of goods from truck to rail. In addition to non-defense shipments throughout western Washington, the facility supports national defense and the military's role in the state economy by accommodating freight transfers. For this reason, extending Log Yard Road from SR 3 to the SR 3 Freight Corridor is one of two proposed local access points. We firmly believe this intermodal freight transfer facility will continue to grow in importance, and making the Log Yard Road connection will reduce truck traffic on state facilities, provide an alternative to 1-5 and improve overall system safety and operational efficiency. The second proposed access point is an extension of Romance Hill via an at- grade crossing of the Navy rail. This location is approximately mid-point along the new corridor and will serve not only as an important connection to the Belfair business center but as an alternate route in the event of emergencies or lane/road closures. These projects are included in the 2019 Annual Construction program and 6- Year TIP, and consultant selection is underway. Current project milestones are: 06/2019—Begin design and begin rail crossing application process 08/2020—Design complete Mason County completed the Belfair Mobility Plan this past September, 2018 along with extensive community and stakeholder outreach. This plan is intended to provide the WSDOT team with a clear county perspective on SR 3 Freight Corridor design considerations and can be found at www.belfairmobility.org. Continued Design/Construction Coordination We recognize the WSDOT team has important timelines and budget constraints, and it is our full intent to be timely with our design input and coordination. We plan to participate in the practical design stakeholder process, and request occasional Commissioner briefings for major project milestones. Please advise Public Works of any coordination needs from your end so they can plan accordingly. We greatly appreciate the SR 3 widening effort through Belfair and resulting community transformation. We were pleased with WSDOT's communications with Mason County and the Belfair community throughout this complex project. We look forward to being your partners in another successful WSDOT project. Sincerely, Kevin Shutty, Sharon Trask, Randy Neatherlin, Chair Vice Chair Commissioners Key sewer extension project components include: ■ 6,800 lineal feet of 10"sewer force main ■ 5,000 lineal feet of 14"sewer gravity main ■ Two lift stations consisting of wet well, pumps, electrical system,generator, and enclosures. Each lift station would need an area of approximately 60'x 60'. ■ Associated manholes,vaults,air relief valves, and other components An additional design consideration for the new Belfair Freight Corridor is the location of existing sewer pipes and conduits within the proposed SR 3 Freight Corridor alignment between the Belfair Water Reclamation Facility and the Navy Railroad. This piping consists of two (2) 10"sanitary sewer force mains,two(2)3" PVC electrical conduits and one (1)6" PVC electrical conduit. They are at an average depth of 4 feet in a 10'wide trench. The sewer force mains are used to pump sewage from the Romance Hill Lift Station to the Belfair WRF. The 6" PVC conduit is the main electrical line to the Belfair WRF. The 3" PVC conduits carry control wires for the telemetry between the WRF and the lift stations in Belfair. Depending on the vertical profile of the SR 3 Freight Corridor,these pipes may need to be raised, lowered, or encased during construction."