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HomeMy WebLinkAbout2019/03/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 11,2019 Monday,March 11,2019 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Shutty,Trask and Neatherlin met in Executive Session from 9:00 a.m.to 9:20 a.m. Chief Deputy Prosecuting Attorney Tim Whitehead and Frank Pinter were also in attendance. 9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session from 9:20 a.m.to 9:50 a.m. with Frank Pinter for a labor discussion. 9:50 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Resolution to change Assessor's Office public office hours to Monday through Friday,9 a.m.to 4 p.m.approved to move forward. • Renewal of Park Host contract for MCRA Park approved to move forward. • Firewise Title III grant request for the-Secure Rural Schools and Community Self-Determination Act approved to move forward. • Presidential Disaster Declaration Winter Storm December 10—24,2018 approved to move forward. • Frank asked for input from the Commission for the ILA with Grays Harbor for Regional Jail and this will be briefed again. • Frank presented the Memorandum of Understanding with Deputy Prosecuting Attorney Union to reflect a new pay scale. Cmmr.Neatherlin asked that when a contract is opened,that it be extended. • Salary realignment for Chief Deputy Prosecuting Attorney to set the salary at 75%of the Superior Court Judge salary effective April 1 will be placed on the agenda. • Request to lease County parcel and enter into Letter of Intent from Walt Austin Investments was discussed. Rahn Redmond was in attendance. Kell Rowen,Planning,stated the property would probably need to be rezoned to tourist campground and will need a public hearing for a special use permit for motorsports. Cmmr.Neatherlin pointed out that for Ridge Motorsports,the Commissioners changed the tourism campground to include motorsport racing. Kell will check to see if motorsports are now allowed in the tourist campground zone. Frank pointed out the property is currently owned by Public Works and Public Works couldn't enter into a lease so the property would need to be purchased by Current Expense at fair market value and Current Expense could lease the property. Rahn stated that because of the uniqueness of the project he believes this lease can happen. They intend to build the facility for a NPRA rodeo and questioned if large amounts of animals would be allowed. The intent is to build a fairgrounds facility and racetrack that will include other facilities including a historical museum;lease the property from the County for$1 month for 30 years and after 30 years give the facilities to the County for free. He believes this will improve the community and give our youth something to do. Cmmr.Neatherlin stated the County needs to figure out the Current Expense funding and have Rahn bring forward the property that would be swapped for long term commercial forest. Rahn stated he needs something signed by the County so he can form a 501C3 and create a business plan and seek other events. Cmmr. Shutty stated the first step is to identify the Current Expense funding. Rahn asked if there could there be a deferred payment from the Current Expense to Road Fund. Frank was directed to bring back funding options and a draft letter of intent with milestones. 10:15 a.m. The Board took a 5 minute break. 10:20 A.M. Sheriffs Office—Sheryl Hilt Board of Mason County Commissioners'Briefing Meeting Minutes March 11,2019 Commissioners Shutty,Trask and Neatherlin were in attendance. • Sheryl presented information on the Department of Ecology litter control grant for the 2019-2021 term from Department of Ecology and the request is$85,600. The grant has been submitted by the Sheriff's office because the due date of March 7. 10:25 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Kris from the Historical Preservation Committee explained provided information on the Heritage Grant that is preserving oral history from the Skokomish Tribe. The$4,000 grant is to Great Bend Center for the cost of commissioning a new piece of music incorporating Salish and settler musical themes which will premiere at Carnegie Hall in 2019.The music will also be performed locally and will be available for future performances.The award will be on the March 19 agenda. • Discussion of current legislation and WRIA 15 meeting. • Kell presented the amendments to Title 17 relating to the Belfair Urban Growth Area(UGA)and Electric Vehicle Infrastructure that were adopted on December 5,2017 but were not attached to the original ordinance. This will be placed on the Action Agenda for approval since the public hearing was held back in 2017 and nothing is changed. Juvenile Services—Jim Madsen Commissioners Shutty,Trask and Neatherlin were in attendance. • Request to recruit for a female Juvenile Detention Officer that has been vacated and is budgeted was approved. 11:00 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Public Works will be installing an honorary road sign recognizing Kerry Schuffenhauer for her 36 years of service to Mason County. • Review of Traffic Diversion funds that will be reported on the annual County Road Administration Board(CRAB)report for 2018. Chief Spurling and Diane Sheesley will meet quarterly to review the expenses and make sure they qualify for Traffic Diversion.Cmmr. Neatherlin stated he wants to be certain the expenses are managed so it stays on track and does not end up impacting Current Expense. Diane Sheesley stated CRAB was questioning the traffic vehicle purchase in the 41'quarter of 2018 that was not done through ER&R. Traffic Diversion expenses are tracked monthly. • Loretta reported they are working on hiring an Engineer I and have some Human Resources issues they are checking on. 11:30 A.M. WSU Extension—Dan Teuteberg Commissioners Shutty,Trask and Neatherlin were in attendance. • Dan provided the Winter 2019 quarterly report for the WSU Extension office which includes 4-H Youth programs,Master Gardeners and septic education classes. 11:45 A.M. Commissioner Discussion • Cmmr.Trask stated she has been contacted by the subagent group asking the Commission to send a letter to DOL asking the subagent licensing contract not be awarded to an out-of-state contractor. Cmmr. Shutty doesn't support sending a letter;he believes it's a good opportunity for Mason County although it may not be good for the local subagents. It was an independent process outside of the Commissioners and he supports it. Cmmr.Neatherlin agreed. • Cmmr.Trask brought up the pedestrian issue in Hoodsport.Cmmr. Shutty provided the history on a DOT study that was done in the downtown core of Hoodsport last year.The Port of Hoodsport needs to follow up on potential funding for better crosswalk signs. Cmmr.Neatherlin would Board of Mason County Commissioners'Briefing Meeting Minutes March 11,2019 support using some County dollars although it is a State Highway so any signs would have to be donated to WSDOT for maintenance. The meeting adjourned at 11:50 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Rayfiy Neatherlin ''Sharon Trask Chair Commissioner Commissioner