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HomeMy WebLinkAbout2019/02/25 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 25,2019 Monday,February 25,2019 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Shutty,Trask and Neatherlin met in Executive Session from 9:00 a.m.to 9:35 a.m. for litigation. Also in attendance were Tim Whitehead,Frank Pinter and Dawn Twiddy. 9:35 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session from 9:35 a.m.to 10:15 a.m. with Frank Pinter for a labor discussion. 10:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Petition received requesting a Lake Management District be formed for Spencer Lake. • Diane will schedule individual Commissioner meetings with the new City Manager and is working with the City on scheduling a joint City/POS/County meeting. • Addendum to the agreement with Liberty Mutual Insurance Company will be placed on the agenda. • News Release soliciting for an additional Board of Equalization alternate will be placed on the agenda. • Software upgrade for Jury Plus will be purchased and paid from the Trial Court Improvement fund. • 2019 Dept.of commerce Public Services Community Development Block Grant(CDBG) application will be placed on the agenda requesting a public hearing be held on March 26. • Surplus property values were approved and will notify Beckman Realty(county's contract realtor). • Request to convert a CSO position to a Deputy was discussed. The Commissioners support the conversion. Cmmr.Neatherlin doesn't support budgeting for the position for the entire year but for the period of time the position is actually hired and doesn't want to open up the budget until fall to see if the budget adjustment is necessary. Cmmr.Shutty supports converting the position and fund in the same manner that the 2018 additional FTE's were budgeted,which would be for only the time period they are added to the budget.Frank noted the budget can be adjusted at end of year,if necessary,and the Sheriff has the ability to move$50K from operating. He stressed the importance of being mindful of the total budget impact of adding/changing positions and stated the budget office will provide this information on future requests. • Chief Deputy Prosecuting Attorney salary resolution will be delayed and Frank will bring this forward along with an MOU with the Deputy Prosecuting Attorneys Guild amending the pay scale. • Staffing request for Clerk's office was approved to create,post and fill a Judicial Support Specialist I position. • Cmmr.Trask presented a draft letter asking the WA State Department of Licensing to not appoint an out-of-state corporation to serve as Mason County's subagent. Paddy McGuire provided a brief overview of the subagent selection process,which is independent of the County. The Commissioners do not play a role in the selection process. The Commissioners did not take any action on the letter. 10:30 A.M. Public Works—Jery Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Brian Whitehouse from WSDOT presented an update on WSDOT's Coffee Creek fish barrier removal project. Plan is to start spring 2019 and finished in winter 2020. The Park&Ride location will be relocated at the scale yard for now and WSDOT is working with MTA and City of Shelton on the permanent location. Board of Mason County Commissioners' Briefing Meeting Minutes Week of February 25,2019 • Discussion of the Railroad Avenue and the approximate cost. The City was looking for participation from Mason County to extend the project from the City/County line to Highway 101. Changes to the 6-year TIP would be necessary to allow the County to move forward with the project. The City's request was for$500,000 from the County but the preliminary planning level cost estimates from County staff is much more. The City is planning to start their end of the project in 2019 and if the County wanted to coordinate participation,the County could not do that in 2019. Diane Sheesley suggested exploring funding from the Complete Streets program. The Commissioners stated they will place this project on the agenda for the joint meeting with the City. • Cyndi Ticknor requested permission to purchase three snow plows to replace existing snow plows that are not working. There is$50,000 available in the capital budget. The Board approved the purchase. • Jerry Hauth discussed Public Works staffing and stated they need to backfill Loretta's position (Technical Services Manager)as soon as possible. Cmmr. Shutty stated his reservation on filling that position is he wants Loretta to participate in the selection and if the Commission went in a different direction for the appointment of the PW Director,it allows a safety net. Cmmr. Neatherlin agreed with Jerry's recommendation to appoint Loretta as PW Director and fill the Technical Services Manager position. • Utilities Operator—need to add an FTE and fill it without it being a temporary position,even if the current Operator,who is on Admin leave,comes back.Utilities is short staffed and can use an additional Operator position. Frank noted that adding an Operator does add to the cost of the utility. • The Commissioners approved to create,post and fill an additional Operator position. Technical Services Manager is also approved to fill. • The Commissioners also indicated they want to move forward the contract extension with Republic for solid waste hauling. Jerry will check with Bart and Tim Whitehead and bring something back to the Commissioners. 11:00 A.M. BREAK 11:05 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Approval to move forward Amendment#2 with the Ecology agreement for solid waste enforcement. • Approval to move forward the interlocal agreement with the City of Shelton for affordable housing and homeless services. • Kristopher provided notice there is a 6-year prohibition on development for the Bucktail county parcel that is surplussed and has a pending sale. • Cmmr.Neatherlin asked about a warming shelter in North Mason.Lydia stated the Housing RFP is open. Cmmr.Neatherlin asked Lydia to send him info on the previous warming shelter proposal. 11:30 A.M. Economic Development Council—Jennifer Baria Commissioners Shutty,Trask and Neatherlin were in attendance. • Jennifer talked presented information on a hotel feasibility study completed by CBRE which concluded a hotel of roughly 80-units would be ideal for a site with easy access to US Highway 101 in or near the city of Shelton. • Other items—will be working with GIS;looking for paved property for a timber mill;Jennifer will discuss some PacMountain business with Cmmr.Trask. The Briefing meeting adjourned at 11:55 a.m. Board of Mason County Commissioners'Briefing Meeting Minutes Week of February 25,2019 Wednesday,February 27,2019 2:00 P.M. Regional Jail Facility Study—KMB Architects Commissioners Shutty,Drexler and Neatherlin were in attendance. • Mark Beardemphl,KMB Architects,presented the KMB Architect team and their extensive qualifications working on criminal justice projects. The task is to assess anew jail facility for only Mason County and a regional jail facility shared with Grays Harbor County. • Issues discussed: How to address each county having unique programs;best model for management for a regional jail is to create a regional authority which acts as an individual entity serving both counties;project timeline and workplan;project financing including bonds and leaseback financing;the coordination of the entire criminal justice system in both counties; include the review of juvenile detention; the need to involve the community to gain support of the project and keep the community educated on the project;tour other jail facilities. The meeting adjourned at 4 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF O TY COMMISSIONERS 6� ,�e e, -/� Kevin S&tfy iCay Neatherlin Sharon Tragk Chair Commissioner Commissioner