HomeMy WebLinkAbout2019/03/04 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of March 4,2019
9:00 A.M. Auditor—Paddy McGuire
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Paddy explained that there are currently only two full time employees in the elections
department.He spoke about all of the expected elections in 2020 including a presidential
election that will require more help.He noted that he is the only elected at this time without
a deputy.Cmmr.Trask said she was very impressed with what the elections department has
accomplished with such a small crew.Discussion was had about funds from the state and
"fair share"funding being discussed by Legislation.Cmmr.Neatherlin asked if hiring a
Deputy Auditor who could also be in elections would fill what Paddy needs.Paddy said at
this time he would rather have a full time employee in elections instead of hiring a
manager.
• Paddy talked about the subagent selection to replace Mountain View Licensing.He handed
out a copy of the letter being sent to the Washington Department of Licensing,selecting
Motor Vehicle Software Corp in Agoura Hills,California.Marie spoke about the interview
process and the panel that held interviews.Paddy said that this company handles large
fleets such as enterprise,and UPS meaning more revenue in Mason County.
9:15 A.M. Community Services—Dave Windom
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Kell asked to read a news release at the March 12`h meeting about vacancies on the
Planning Advisory Commission
• Alex Paysse spoke about an agreement with Pierce County for water quality work within
Shellfish Protection Districts.
• Dave Windom spoke on behalf of Michael MacSems about the submitted Heritage Grants.
He explained the history of the grants adding that they will only be doing one grant cycle
per year.Cmmr.Neatherlin said he has issue because this is new music and is not a
historical item.Cmmr.Trask suggested having someone come into a briefing to speak
about how it will fall into grant guidelines.
• Dave spoke about his schedule and gave the Board a copy of a draft WRIA letter that has
been reviewed by Erica Marbett of the Squaxin Tribe.
9:45 A.M. BREAK
10:00 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Right of Way Acquisition Procedures-Diane Sheesley noted that the update is mainly to
add Loretta Swanson to the list of contacts for Mason County.Loretta said that this may be
amended once again after new hires are made.
• Purchase of panels-Loretta explained that some new positions have been filled,but they are
in need of cubicles. She said there are funds to support this purchase.
• Loretta introduced Richard Diaz as the new GIS tech and spoke about the projects he has
been working on.Richard talked about his time working for Kittitas County and his
experience working with the implementation of a Public Benefit Rating System(PBRS).
• Recognition for exempt employees for their work during the snow storm-Diane Sheesley
said she found an Attorney General opinion on MRSC which requires a policy in place to
award compensation to exempt employees before it is done.She quickly reviewed policy
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examples received from other counties and spoke about Lewis County who allows
administrative time off up to 80 hours per year and no more than 24 hours can be used at
one time;Klickitat County allows the addition of floating holidays for the number of days
the offices were officially closed;Chelan County has a resolution that allows exempt
supervisors,in time of emergency,to receive time and a half.Cmmr.Neatherlin said agreed
with the policy from Chelan County adding that he would like to see this implemented
during local or state wide emergencies.The other commissioners agreed.
• Diane told the Board that they are still looking into Sandhill as requested,but they don't
have an answer at this time.
• Public Works Property Listing Agreement-Loretta spoke about a meeting with Richard
Beckman adding that there was discussion about a bundle incentive for purchasing multiple
lots. She said she is looking into rights for utilities on the parcels.Loretta said the original
parcel was surplussed via resolution 37-18 before being subdivided.Cmmr.Neatherlin
voiced concern with the fact that post subdivision,there are now parcel numbers that are
not noted as being surplussed.He said he would check with Tim Whitehead but warned that
Public Works may need to bring forward another resolution for the new parcel numbers.
• Cyndi said Bob Pearson gave notice of retirement and plans to retire as of August 16,2019.
She asked to hire a replacement now that would be able to work with Bob until he leaves.
The Board approved.
• Bart Stepp gave background of the solid waste long haul transportation contract extension
with Republic Services.He said that the contract expires in August of 2020.
• Loretta presented a draft letter to the Army Corps of Engineers asking for a time extension
due to lack of landowner willingness to grant rights of entry by the previous goal date of
February 28,2019.
10:30 A.M. Support Services—Frank Pinter
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Frank asked for approval to create,post and fill one full time position in the Auditor's
Election's Office,the Clerk's Office,and in the Utilities and Waste department.Jennifer
Beierle noted that Bart no longer wanted the position for Utilities&Wastewater.Frank
stated he would follow-up with Bart to see if this was true,as it was not discussed during
their briefing time.Frank asked to have these positions approved at the March 5h meeting.
• Memorandum of Understanding between the Woodworkers Local W 38,I.A.M,
Corrections and Support Staff.Frank gave background to the MOU noting the position in
question has always been part of the guild,meaning no negotiation is necessary.
• Cmmr. Shutty spoke about a two grants for workforce housing and a letter of support for
the grants.He noted that the letter of support is in the form of a Memorandum of
Understanding and asked to place the item on the March 5`s agenda.
• Jennifer Beierle asked about a$5,000 bill from Mentor Law Group for facilitation services
for watershed planning for the Squaxin MOU that was recently signed.Cmmr.Shutty asked
her to check with Tim Whitehead because funds had been appropriated.
Respectfully submitted,
Melissa Drewry,Clerk of the Board
BOARD OF MASO UNTY COMMISSIONERS
Kevin Shu Randy Neatherlin �aronTrask,"
Chair Commissioner Commissioner