HomeMy WebLinkAbout2019/02/05 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
February 5, 2019
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance—Commissioner Trask led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Debra Jamerson sent in an application for Lewis/Mason/Thurston Area on Aging
Advisory Board.
4.1.2 Washington State Association of Counties sent in their 2018 Annual Report.
(Report is on file with the clerk of the board)
4.1.3 State of Washington Department of Health sent in Administrative Orders reclassifying
portions of Oakland Bay and Hammersley Inlet.
4.1.4 WaveDivision Holdings, LLC sent in a rate adjustment notice.
4.1.5 Washington Department of Natural Resources sent a County Income Report
Explanation of Tables for 2019.
4.2 News Release: RFP for services related to the Homeless Housing Funds Staff-Todd Parker
5. Open Forum for Citizen Input—
5.1 Marilyn Vogler spoke about the plans for a new jail. She suggested using the money for homeless
housing to keep the jails less crowded.
5.2 Monty Ritter gave comments about the Public Benefit Rating System hearing held January 15,
2019.
6. Adoption of Agenda - Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes—January 28, 2019 Briefing minutes; January 22, 2019 Regular Meeting
Minutes.
Cmmr. Neatherlin/Trask moved and seconded to approve the January 28, 2019 Briefing
minutes; January 22, 2019 Regular Meeting Minutes as presented. Motion carried
unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda:
8.1 Approval to have the Board sign the updated Interagency Agreement and the 2019
Memorandum of Agreement, Appendix A, between Mason County and Washington State
University Extension.
8.2 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8062093-8062277 $ 854,218.69
Direct Deposit Fund Warrant #s 56114-56471 $ 693,059.80
Salary Clearing Fund Warrant #s 7004183-7004210 $ 478,015.21
8.3 Approval of a resolution to close the $25 change drawer for Mason County Utilities and Waste
Management and approval of a resolution to lower the change drawer in the Mason County
Assessor's Office from $200 to $50. (Ex.A—Res. 08-19)
8.4 Approval of the resolution to cancel uncollectible personal property taxes. (Ex. B—Res. 09-19)
8.5 Approval to adopt the Housing Fund Management Policies and Procedures of the Public Health
division of Community Services. (Ex. C- Res. 10-19)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
February 5, 2019 - PAGE 2
8.6 Approval to sign the Acknowledgment of Receipt Refund Report for 2018 from the Mason
County Treasurer.
8.7 Approval of amendment 6 to consolidated contract CLH18253 between Mason County Public
Health and the State of Washington Department of Health.
8.8 Approval to authorize the Chair to sign the Memorandum of Agreement between Mason County
and the Squaxin Indian Tribe where the parties agree to work cooperatively to assist in the
development and implementation of a watershed restoration and enhancement plan for WRIA
14a that is consistent with Chapter 90.94 RCW.
8.9 Approval of a Private Line Occupancy Permit granting permission to run a septic transport line
and power under and across Landon Road for parcel number 22210-50-00015.
8.10 Approval to authorize Public Works to solicit proposals, select a consultant and approval to
allow the County Engineer to sign the agreements for on-call cultural resource services. The
maximum payout is not to exceed $50,000.
8.11 Approval to authorize the Chair to sign the grant questionnaire and approval to allow the Public
Works Director to sign the Department of Commerce Grant Forms to execute the Local and
Community Projects Program Grant in the amount of $499,550 for the Belfair Sewer Extension
to the Puget Sound Industrial Center.
8.12 Approval to authorize Public Works to solicit proposals, select a consultant and approval to
allow the County Engineer to sign the agreement for cultural resource services for Bear Creek
Dewatto Road Clear Zone project (CRP 2006). The maximum payout is not to exceed $25,000.
8.13 Approval to authorize the Chair to execute the Road Levey Certification for 2019.
Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.13 with
the exception of item 8.11. Motion carried unanimously. N-aye; S-aye; T-aye.
8.11 Bart Stepp said this item would be used to hire a consultant for the Belfair Sewer System in
order to move north to the Puget Sound Industrial Center (PSIC).
Jeff Carey voiced concern over this project becoming another out of hand project and compared
it to the original construction of the Belfair Sewer.
9. Other Business (Department Heads and Elected Officials)
9.1 Casey Salisbury announced the Polar Bear plunge on Saturday, February 9th. He then spoke about
I-1639 saying he has told his deputies to take no enforcement action as it pertains to 1639,
adding that he will not ask his deputies to work against the constitution of the United States. The
Sheriff said if problems arise, he will have the deputies document the circumstances which will
then be submitted to the prosecutor's office for review.
10. 9:15 a.m. Public Hearings and Items set for a certain time
10.1 Public Hearing to consider a resolution establishing an Honorary Road Sign Program to
allow the County and the Community the opportunity to honor individuals or
organizations that have made significant contributions to the County. Staff: Loretta
Swanson
Loretta Swanson said the honorary road sign would allow the roads to stay the same but allow
people to honor upstanding citizens. She said the program being done this way would prevent
the need to worry about addressing updates while still honoring people.
Cmmr. Neatherlin/Trask moved to establish an Honorary Road Sign Program to
allow the County and the Community the opportunity to honor individuals or
organizations that have made significant contributions to the County. Motion
carried unanimously. N-aye; S-aye; T-aye. (Ex. D- Res. 11-19)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
February 5, 2019 - PAGE 3
10.2 Public Hearing to consider the rezone of parcel 31929-32-00020 (Kennedy Creek
Quarry) from Rural Residential 5 (RR5) to Rural Natural Resource (RNR). Staff: Kell
Rowen
Kell Rowen briefed the Board on the request and noted no other issues in regards to critical
issues.
Steve Taylor said the area being rezoned is for the entrance and exit of the trucks, and will
not be mined.
Cmmr Trask/Neatherlin moved to approve the rezone of parcel 31929-32-00020
from RR5 to RNR. Motion carried unanimously. N-aye; S-aye; T-aye. (Ex. E- Res.
12-19)
10.3 Public Hearing to consider the annual update of the County's Capital Facilities Plan.
Staff: Kell Rowen
Kell Rowen noted that this update will be good through 2024 adding that some work still
needs to be done.
Jeff Carey talked about areas of the Capital Facilities Plan that still need to be addressed and
voiced some concern over the numbers and specific areas of the proposed updates.
Cmmr. Neatherlin/Trask moved to approve the amended Capital Facilities Plan as
amended. Motion carried unanimously. N-aye; S-aye; T-aye. (Ex. F- Res. 13-19)
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment–The meeting adjourned at 10:18 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
C—�- ,-L—- 0 6L��
Meli sa ry, Clerkif the Board Kevin Shutty, Ch r
Randy Neatherlin,tommissioner
"Sharon Trask, Commissioner
Exhibit A
RESOLUTION NO.O'_Ct 1
AMENDING RESOLUTION NO 41-95
MASON COUNTY ASSESSOR'S OFFICE CASH DRAWER
WHEREAS, Resolution No.41-95 established a cash drawer in the Assessor's Office in the current
amount of$200.00 to be used as a change fund.
WHEREAS,due to a decrease in cash transactions initiated at the Mason County Assessor's
Office,it is no longer necessary to maintain a cash drawer in the amount of$200.00.
WHEREAS,the Mason County Assessor feels that it is in the best interest of the county to
decrease the amount of the cash drawer to$50.00.
NOW THEREFORE BE IT RESOVLED THAT the cash drawer located at the Mason County
Assessor's Office be decreased to$50.00 and the additional$150.00 be deposited back to the credit of
the Mason County Current Expense Fund Number 001.000000.020.000.385.00.300000.0000.00—
Special or Extraordinary Items. /_
EFFECTIVE this 1511—day of FebkL a , 2019.
BOARD OF COUNTY COMMISSIONERS,
MASON COUNTY,WASHINGTON
ATTEST:
Me ss " wry, Jerk o the Board Kevin Shutty,C cair
APPROVED AS TO FORM: � �. --
-- Sharon Trask,Vice Chair
Tim Whitehea ,
Chief Deputy Prosecuting Attorney Ra dy eatherlin, o missioner
APPRaVED: }� _
Elisabeth (Lisa) Frazier, Mason County Treasurer
Cc: Clerk of the Board
Leo Kim—Chief Financial Manager—Auditor's Office
Lisa Frazier—Treasurer's Office
Exhibit B
Resolution No.o7
2019 Uncollectible Personal Property Taxes
Affidavit of Mason County Treasurer
Elisabeth (Lisa) Frazier
WHEREAS, RCW 84.56.240 states in part that if the county treasurer is unable for the want of
goods or chattels whereupon to levy,to collect by distress or otherwise,the taxes, or any part thereof,
which may have been assessed upon the personal property of any person or corporation.........,the
treasurer shall file with the county legislative authority,on the first day of February following, a list of
such taxes.
THEREFORE, pursuant to RCW 84.56.240, 1 Elisabeth(Lisa) Frazier, Mason County Treasurer,and
or my deputy entrusted with the collection of the taxes have made a diligent search and inquiry for
goods and chattels wherewith to make such taxes,and was unable to make or collect the same as
shown on attachment"A".
NOW THEREFORE,the Mason County Board of County Commissioner's hereby accepts the
affidavit of the Mason County Treasurer and hereby approves the cancellation of uncollectible personal
property taxes as shown on attachment"A".
-f�
Dated this Q ,day of February, 2019.
BOZOWMASOOU TYCOMMISSIONERS
ATTESTED TO:
Kevin Shutty,Ch it
isabeth(Lisa) Frazier,Mason County Treasurer " � "
Sharon Trask,Vice Chair
ATTESTED TO: --"
C —7e"'�-' '/'
110�-
Ran Neatherli C mmissioner
Meli sa ry,Clerk o e Board
APPROVED AS TO FORM:
Tim Whiteh ,.Chief Deputy Prosecuting Attorney
1
2019 UNCOLLECTIBLE PERSONAL PROPERTY TAXES
AFFIDAVIT OF MASON COUNTY TREASURER
ELISABETH (LISA) FRAZIER
ATTACHMENT "A"
PARCEL# NAME DESCRIPTION YEAR TAXES
10-07185 YARDS OF YARN Trade -Apparel 2016 $98.10
2017 $103.45
REASON Uncollectible/ Business closed 2018 $44.85
Unable to contact after closure.
Mason County Treasurer's office has exhausted
all efforts to collect the 2016 through 2018 taxes. $246.40
10-07240 HOODSPORT PHYSICAL THERAPY PS INC Services -Professional 2017 $45.73
REASON Uncollectible) Business closed
Equipment sold to West Campus Sports in Federal Way 12/31/16
Unable to contact after closure.
Mason County Treasurer's office has exhausted
all efforts to collect the 2017 taxes. $45.73
30-00496 SHAW, ANN M Mobile Home 2017 $64.38
2018 $50.96
REASON Uncollectible/ Destroyed Property
Owner Deceased 8/26/16
Mobile Home Destroyed and removed from property by Real Property Owners
Mason County Treasurer's office has exhausted
all efforts to collect the 2017 & 2018 taxes. $115.34
30-06486 WILLIAMS ET AL, ELIZABETH M Mobile Home 2009 $203.72
2010 $199.74
REASON Uncollectible/Destroyed Property 2011 $199.28
Mobile home title not transferred during bank foreclosure 11/30/09 2012 $220,06
Mobile unlivable when new owner(D. Longshore) purchased real property 5/1/15 2013 $249,38
Mobile home value under$500 per Assessor 2014 $60,58
Mason County Treasurer's office has exhausted
all efforts to collect the 2009 through 2014 taxes, $1,132.76
30-06910 WEERS, WALLACE W Mobile Home 2016 $298.36
2017 $300.82
REASON Uncollectible/Destroyed Property 2018 $307.63
Real Property Owner, James Willis claimed Mobile
home removed from property due to unlivable conditions
Mason County Treasurer's office has exhausted
all efforts to collect the 2016 through 2018 taxes. $906.81
Total Cancellation $2,447.04
Exhibit C
RESOLUTION NO. /0-I9
A RESOLUTION to adopt the Community Services Public Health Department's Housing Fund Management
Policies and Procedures
WHEREAS,The Community Services, Public Health Department administers, manages, and is responsible
for contract monitoring of the Housing Funds that includes the Consolidated Homeless Grant(Chapter
RCW 43.185c)and Local Document Recording Fees (RCW 36.22.179 and RCW 36.22.178).
WHEREAS, Document Recording Fee statute RCW 43.185C.050 - Local Homeless Housing Pians section
(2)(g) requires counties to measure progress through the"Development and management of local
homeless plans including homeless census data collection; identification of goals, performance measures,
strategies, and costs and evaluation of progress towards established goals";
WHEREAS, the Board of County Commissioners has authority over these funds
WHEREAS, the Board of County Commissioners receives direct requests from community constituents for
access to these funds.
WHEREAS, funding policies and procedures plan an important role in a strategic, long-term approach to
fiscal management of the funds.
WHERAS, Resolution 33-18 approved the formation of the Housing and Behavioral Health Advisory Board
to strategically align the housing and behavioral health grant awards to improve the health of Mason
County residents and make funding recommendations to the Board of County Commissioners.
WHEREAS, Community Services, Public Health has policies and procedures regarding the administration
and management of the Consolidated Homeless Grant and Local Document Recording fees. These funds
are granted to agencies for work on subsidized housing and reducing homelessness.
WHEREAS, the Board of County Commissioners recognize that it is in the best interest of Mason County
to establish policies and procedures for the management of the Housing Funds in order to promote sound
fiscal management.
NOW,THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners does hereby adopt
the Housing Fund Management and Policies and Procedures of Community Services Department, Public
Health (Attachment A).
Adopted this day- of k6-w j, 2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST: �`'
- W
/`
J AX_ Kevin Shutty, air
Mel wry,Clerof the Board
APPROVED AS TO FORM: Ra y Neatherlin, mmissioner
`-i-tmMhitehea , ief DPA —°�aron Trask, C mmissioner
MASON COUNTY
COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
The Department of
Community services , Public
Health
HousingManagementFund
and Funding
Policies & Procedures
Last revised 10122118
r
Table of Contents
Section Title _ Page
_ A Introduction
B Funding Sources
c Guiding Principles 2
D Funding Process 2
E Contract Performance, Monitoring and Compliance i 4
Section A: Introduction
Mason County Community Services Public Health Department is responsible for contracting and
compliance activities related to the homeless housing funds. Through the award of funds,
Mason County Community Services partners with agencies to establish sustainable funding
practices, implement low-barrier projects and policies, and the use of best practices to improve
the lives of Mason County Residents. The funding supports homeless crisis response systems
and best practices that efficiently reduce and prevent homelessness especially for people living
outside.
Section B: Fundinq Sources
Consolidated Homeless Grant Program:
The Consolidated Homeless Grant Program (CHG)funding is awarded by the Department of
Commerce through an application process on a biennium. On July 1 of 2017, Mason County
became a lead grantee for the CHG funds and, in-turn, subgrants these funds to support a local
homeless crisis response system and supports efforts to end homelessness. These funds are
governed by the contract between the Department of Commerce and the county and the manual
"Guidelines for the Consolidated Homeless Grant". These funds support administration,
operations, and facilities support for such programming as emergency shelters, transitional
housing, rapid re-housing, diversion, coordinated entry, and data collection and reporting. The
Consolidated Homeless Grant appropriates funds in the following three categories:
• CHG Base—programming for households under 30% area median income (AMI).
• CHG TANF—operations and rental assistance for households that qualify for the
Temporary Assistance for Families in Need.
• CHG HEN —administration, operations and rental assistance for households that qualify
for the Housing and Essential Needs Program.
Local Document Recording Fees:
Funds are obtained through an imposed surcharge on document recording fees of real property
transfers.
2163 Funds (RCW 36.22.179) Homeless Housing and Assistance: The Homeless Housing
Grant Program was created in Washington State by Engrossed Second Substitute House Bill
(ESSHB) 2163 on August 1, 2005. The law created a document recording fee on certain
documents to be utilized by local jurisdictions to reduce homelessness. Administration of the
grant funds are shared between local governments and the State. Eligible uses of the funds are
to provide housing and shelter for homeless people including, but not limited to: Grants to
operate, repair, and staff shelters; grants to operate transitional housing; partial payments for
rental assistance; consolidated emergency assistance; overnight youth shelters; grants and
vouchers designated for victims of human trafficking and their families; and emergency shelter
assistance; and fund the homeless housing grant program.
2060 Funds (RCW 36.22.178) Affordable Housing: Substitute House Bill 2060 became law in
Washington State on June 13, 2002. The law created a document recording fee on certain
documents to be utilized for low-income housing. Administration of the fund is shared between
local governments and the State. The local portion of SHB 2060 funds is to be administered
pursuant to an inter-local agreement between Mason County and the Cities within the County.
11 Page
Eligible housing activities to be funded by these funds are limited to: Acquisition, construction,
or rehabilitation of housing projects or units within housing projects that are affordable to very
low-income households with incomes at or below fifty percent of the area median income,
including units for homeownership, rental units, seasonal and permanent farmworker housing
units, units reserved for victims of human trafficking and their families, and single room
occupancy units; (b) Supporting building operation and maintenance costs of housing projects
or units within housing projects eligible to receive housing trust funds, that are affordable to very
low-income households with incomes at or below fifty percent of the area median income, and
that require a supplement to rent income to cover ongoing operating expenses; (c) Rental
assistance vouchers for housing units that are affordable to very low-income households with
incomes at or below fifty percent of the area median income, including rental housing vouchers
for victims of human trafficking and their families, to be administered by a local public housing
authority or other local organization that has an existing rental assistance voucher program,
consistent with or similar to the United States department of housing and urban development's
section 8 rental assistance voucher program standards; and (d) Operating costs for emergency
shelters and licensed overnight youth shelters.
Approximate Allocations and Funding Proportions (as of July 1, 2018):
CHG Base $169,000 14%
CHG TANF $22,000 2%
CNG HEN $517,000 42%
2163 $440,000 36%
2060 $80,000 6%
Total $1,228,000
Section C: Guiding Principles
• Funding is awarded for project types and meeting stated outcomes and system
performance measures
• Contracts are "performance managed"
• Funding is distributed in a fair and equitable way
• All processes are transparent
• All people deserve a safe place to live
• Urgent and bold action is the appropriate response to people living outside
• Interventions are data driven and evidenced based
• Processes are standardized
Section D: Funding Process
Policy Overview
Funding is distributed in a fair and equitable manner through a request for proposal (RFP)
process unless otherwise noted.
The 2163 funds are used primarily to provide and sustain services for a homeless crisis
response system. Funding is evaluated annually and may be granted on a one or two-year
cycle through an RFP process.
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i
2060 funds are to help increase housing capacity of affordable housing and/or emergency
shelters. These funds support the Affordable Home Acquisition and Preservation Program and
will aid in the capital purchase, renovation, and management of homes to serve households with
an income of less than 50% of the Area Median Income. Since this fund is primarily for one-time
projects such as capital purchases and rehabilitation, funds are dispersed through an RFP
process on an as needed or project basis as determined by the Housing and Behavioral Health
Advisory Board. The strategy of awarding the 2060 funds on a project or as need basis allows
the fund to build up for increased capital purchasing power. The Advisory Board may also
determine and recommend that these funds supplement shelter operations.
Policy DA: All funding requests must submit a written proposal using the template provided by
Mason County Community Services
Policy D.2: All written funding requests will be vetted through the Housing and Behavioral
Health Advisory Board with recommendations to the Board of County Commissioners
D.2.1: The Housing and Behavioral Health Advisory Board operates under Resolution
33-18 signed May 15, 2018.
D.2.2: Applications will be screened for completion and meeting minimum criteria as
described in the RFP Application Instructions by Mason County Community Services
staff prior to submitting the applications to the Housing and Behavioral Health Advisory
Board. Applications that are late, do not follow instructions or do not supply required
supplemental documents will not be considered for funding.
D.2.3: RFP applications will be evaluated on:
• A complete and responsive RFP Application
• Alignment with Community Priority Areas
• Applicant's ability to meet the core elements of a high performing homeless crisis
response system
• Clearly defined scope, goals and outcomes/performance measures.
• Cost effectiveness
• Organization's partnerships and collaboration.
• Financial capacity
• Previous contract performance
D.2.4: A short application will be provided to agencies that are currently under contract.
D.2.5: New agencies or agencies that have received funds in the past, but are not under
current contract, will be required to submit the full RFP Application.
D.2.5.1: For applicants submitting the full RFP Application, funding is intended
for the purpose of providing new or expanded programs and services rather than
supplant existing funding
Policy 13.3: The Consolidated Homeless Grant funds are awarded to each county on a biennial
basis, and, in-turn, sub-granted through an RFP process and awarded for a one or two-year
term.
D.3.1: All subgrantees must comply with the Department of Commerce Contract and
CHG Guidelines.
D.3.2: Local county governments have the authority to add additional requirements and
measures beyond that required by the Department of Commerce.
Policy D.4: 2163 funds are evaluated annually and may be granted on a one or two-year cycle
to sustain homelessness services through an RFP process.
31 Page
Policy 0.5: 2060 funds are considered on a project basis as recommended by the Housing and
Behavioral Health Advisory Board and approved by the Board of County Commissioners,
D.5.1: The intention is to not award the 2060 fund annually to allow the fund to build up
over time to increase capital purchasing power for more affordable housing in Mason
County.
D.5.2: All special requests for these funds must include a written proposal using the
County template. Written requests for these funds will be evaluated by the Housing and
Behavioral Health Advisory Board and may be the catalyst for an open-bid process.
D.5.2.1: Approval to disperse funds and approve contracts is made by the Board
of County Commissioners.
Policy D.6: The responsibility of Mason County Community Services will include coordination
on the following:
D.6.1: RFP process
D.6.2: County Commissioner Briefings and Action Agenda items
D.6.3: Award letters
D.6.4: Press Releases
D.6.5: Community Services will host any orientations and workshops associated with
the RFP. Community Services staff will answer questions regarding the application and
ensure a fair and equitable process for all applicants.
D.6.6: Application Screening prior to submission to the Housing and Behavioral
Advisory Board for review and funding recommendation process.
D.6.7: Contract Management including performance and compliance
D.6.7.1: Mason County Community Services will maintain contract monitoring
and compliance policies and procedures
Policy D.7: All approved programs or projects will be reimbursed for allowable expenses by
submitting a detailed monthly invoice to the Mason County staff designee for amounts up to the
approved allocation.
D.7.1: Payments will follow the vendor payment schedule set forth by the Mason County
Auditor's Office.
D.7.2: All Special Conditions of the contract must be met before any funds are
reimbursed.
D.7.3: Subcontractor's must supply MOA's or MOD's with partnering agencies for joint
projects, when applicable, before contracts are approved.
Section E: Contract Performance, Monitoring and Reporting
Policy Overview
To demonstrate that funds are directed to programs that achieve the community priorities and
contract deliverables, improvements in program outcomes are expected and will be assessed
through quarterly and annual performance reports and measures.
Policy EA: Evaluation and Accountability
Programs or services implemented under the housing funds are monitored by Mason County
staff. The Housing and Behavioral Health Advisory Board will review year-end reports and utilize
additional information sources to identify gaps in the community to help make future funding
decisions.
4Page
i
E.1.1: Subgrantee's of the Consolidated Homeless Grant will be expected to meet
performance benchmarks set forth by the Department of Commerce.
E.1.2: Mason County Community Services will include performance measures in the
contract scope of service, monitor progress and provide technical assistance to
subcontractors to support achievement of these measures.
E.1.3: Subcontracts will contain a non-compliance exhibit.
Policy E.2: Required Monitoring & Reporting
All awarded contracts will be required to submit performance reports on a quarterly and annual
basis for both fiscal year and, if necessary, calendar year using the templates provided by the
county. Mason County will provide templates but reserves the right to change the requirements
or reporting information to assess and analyze the effectiveness of funded programs and/or
update the Strategic Plan. A narrative report is required to explain the number-driven data,
speak to trends, successes, challenges and provide insights for future programming. The
Housing and Behavioral Health Advisory Board will help evaluate reports and provide guidance
on the type of reporting required outside of the requirements of the Consolidated Homeless
Grant.
E.2.1: All recipients of the Consolidated Homeless Grant Funds will be monitored
according to the Consolidated Homeless Grant Guidelines.
E.2.2: Mason County's Community Services Public Health Department will monitor
contracts according to the departments' Contract Monitoring Policies and Procedures.
Policy E.3: Contract Payment
E.3.1: All contracts must satisfy the special conditions of the contract to be eligible to
invoice and receive payment.
E.3.2: All contract awards will be paid by reimbursement. Mason County will reimburse
contractors for actual expenditures incurred each month; back up receipts must be kept
on file by the grantee. Payment is a condition of contractors being in good standing,
have performed the services and submitted all required reporting to a satisfactory level.
E.3.3: Funding will be disbursed upon submission of the program reports and
expenditure invoice according to the vendor payment schedule of the County Assessor's
Office.
E.3.4: Monthly expenditures will be reported using the template provided. Contractors
will submit a signed invoice request and corresponding invoice workbook that includes
expense details.
E.3.4: Payment is delivered according to the contract and on the assumption that State
and local funds are available to Mason County for disbursement to the contractors; have
been expended and program requirements met, or earlier in the event of non-
compliance. If State or local funds are not available to Mason County, the Cunty
reserves the right to amend the payment terms and the amount of the maximum contract
total.
5 1
_P a g e
Exhibit D
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RESOLUTION NUMBER J- 19
A RESOLUTION AMENDING MASON COUNTY CODE
CHAPTER 12- BRIDGES AND ROADS
ADDING SECTION 12.14 - HONORARY ROAD SIGN PROGRAM
A RESOLUTION amending Mason County Code Chapter 12—Bridges and Roads—to add
section 12.14- Honorary Road Sign Program.
WHEREAS, Mason County Commissioners have expressed a desire to recognize the significant
contributions by or importance of certain individuals and organizations to Mason County by
naming sections of public county roads in their honor for a specific period of time; and
WHEREAS, it is appropriate to establish criteria and a procedure for conferring honorary road
naming and the design standards for the signage.
WHEREAS, the honorary road titles do not change or affect the official name of those public
county roads or the official address of residences and businesses on the road, and
NOW THEREFORE, BE IT HEREBY ORDAINED,that the Mason County Board of
Commissioners, after due deliberation and in the best interest of the public, does hereby
approve the Honorary Road Sign Program as set forth in the attached Exhibit"A".
BE IT FURTHER ORDAINED, that Mason County Code be amended to include section
12.14— Honorary Sign Program.
DATED this ��day of February 2019
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
r
KEVIN SHUT7Y, Chair
ATTEST:
SHARON TRASK,Vice Chair
ME IS DREWRY, Clerk of the Board
RA DY NEATHERLIN, Commissioner
APPROVED AS TO FORM:
C` ,
TIM WHI EHEA@,-Chief DPA
EXHIBIT A
TO RESOLUTION NO. -19
Chapter 12.14
HONORARY ROAD SIGN PROGRAM
Sections:
12.14.020 Purpose
12.14.030 Eligibility Criteria
12.14.040 Procedure
12.14.050 Application/Cost
12.14.060 Requirements and Restrictions
12.14.070 Designation Duration
12.14.080 Signage Design
12.14.090 Location and Records
12.14.020 Purpose. To establish a county policy for an Honorary Road Sign Program allowing
the opportunity to honor those that have made significant contributions to the community or the
County. An honorary road sign is a subsidiary designation for a road or a portion of a road that
does not replace the legal name of the road. The honorary road sign shall be denoted by signs
that augment but do not replace signs for the legal road name required for emergency service
access.
12.14.030 Eligibility Criteria. Recognition with an honorary road sign shall be reserved for
those individuals and organizations that have performed an exemplary act or achievement of
lasting interest to their community, which reflects positively on Mason County as a whole, and:
a) if an individual is a resident or a native of the County or is of particular importance to the
County; or b) if an organization has been in operation for a minimum of 25 consecutive years
and has its base of operations in the County or is of particular importance to the County.
12.14.040 Procedure. Honorary road signs shall be conferred by resolution. The resolution
submission shall state the name of the individual or organization intended to be honored and the
road or portion of road to receive the designation intended and a statement as to why the
County is honoring the individual or organization with a location map.
12.14.050 Application/Cost. Applications will be reviewed by the Public Works Department and
recommendations brought forward to the Board of Commissioners.
Actual cost of manufacturing, designing and installing of the sign shall be paid by the Public
Works Department. Public Works will be reimbursed for the sign manufacturing and material
cost if at the end of five years the honoree wishes to keep the sign.
12.14.60 Requirements and Restrictions. 1) When a road has received a designation, no other
proposals for that road shall be considered while it has that designation. 2) No more than four
honorary street titles may be conferred per year. 3) Proposals shall not be for names that could
be considered derogatory, pejorative, obscene or blasphemous. 4) The proposed designation
may not duplicate an official road name.
12.14.070 Designation Duration. Honorary Road Signs shall expire five years after the date of
resolution passage, unless specifically specified by the Board in the approval resolution. The
Public Works Department shall remove the signs once the five years has expired.
12.14.080. Signage Design. Honorary road signs shall meet the standard road sign criteria for
size and shape. Honorary signs will have the term "Honorary" listed on the top of the sign with a
brown background and white lettering and border, and design standards are set forth in the
most current Manual on Uniform Traffic Control Devices (MUTCD).
12.14.090. Location and Records. Honorary signs placed on a current sign post and shall be
placed underneath signs designating the legal road name. Only one sign is erected for each
honoree. If a road or a portion of a road, except intersecting roads, has been designated with an
honorary road sign, no other honorary sign shall be given to the road or section of a road.
Records of the honorary road signs are maintained by the Public Works Department.
Exhibit E
ORDINANCE NUMBER �t
AMENDMENT TO MASON COUNTY DEVELOPMENT AREAS MAP
KENNEDY CREEK QUARRY REZONE
ORDINANCE Mason County Development Areas Map (rezone) under the authority of RCW
36.70A.
WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements of the Act; and
WHEREAS, the County needs to address certain requests for comprehensive plan and zoning
changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management
Act); and
WHEREAS, Kennedy Creek Quarry, Inc, interest of real property in Mason County known as
parcel 31929-32-00020, has requested a zoning change from Rural Residential 5 (11115) to
Rural Natural Resource (RNR); and
WHEREAS, on December 17, 2018 the Mason County Planning Advisory Commission held a
public hearing to consider the amendment and passed a motion to recommend approval of
said rezone; and
WHEREAS, the Commissioners considered the requested rezone at a duly advertised public
hearing on February 5, 2019; and
WHEREAS, the Board of County Commissioners took public testimony from interested
parties, considered all the written and oral arguments, testimony and comments presented;
and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to the
Development Areas Map complies with all applicable requirements of the Growth
Management Act,the Comprehensive Plan, and the Mason County Code, and that it is in the
best public interest;and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendment to the Mason County Development Areas Map rezoning parcel 31929-
32-00020 from Rural Residential 5 (RR5)to Rural Natural Resource (RNR).
DATED this day of AP,62019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Kevin Shutty,tfiair
Mellssary,Clerk A the Board '
APPROVED AS TO FORM: Sharon Trask,Commissioner
�1
9
Tim White ,Chief DPA Rand eatherlin,Commissioner
Exhibit
~
'
ORDINANCE NUMBER
ORDINANCE ADOPTING THE 2019-2024 CAPITAL FACILITIES PLAN
WHEREAS, the Washington State Growth Management Act /R[\N 36.70A.130A requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements ofthe Act;and
WHEREAS, the County adopted its updated comprehensive plan after a periodic review and
revision ofall elements on December 5,2017; and
WHEREAS,the County isrequired toupdate its Capital Facilities Plan (Plan) annually; and
WHEREAS, an December 17, 2018 the Maxon County Planning Advisory Commission held a
public hearing toconsider the update and passed a motion to forward the updated Pian for
approval tothe Board ofCounty Commissioners; and
WHEREAS, the Commissioners considered the updated Plan at a duly advertised public
hearing on February 5, 2019;and
WHEREAS, the Board of County Commissioners took public testimony from interested
parties, considered all the written and oral arguments,testimony and comments presented;
and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations mfthe Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the updated Plan complies with all
applicable requirements of the Growth Management Act, the Comprehensive Plan, and the
Mason County Code, and that itisXnthe best public interest; and
NOW THEREFORE BE IT HEREBY (]R0A\NE[l the Mason County Board of Commissioners
hereby approves and ADOPTS amendment tothe Mason County 2019-2024 Capital Facilities
Plan, which is attached hereto osExhibit A.
DATED this adaymf 3019.
BOARD OFCOUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST.
Kevin Shutty,Chair
Melissa wry,Cler6f the Board
APPROVED AS TO FORM: Sharon Tras ,Commissioner
Tim Whitehead,Chief DPA Randy Ne therlin,Commissioner
+Y(xc l' C'ka s
i S Q 4-1-tkcW `I-ci tri 5 . res6(LL4 w 100 - Q
Tam.
U-N-110