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HomeMy WebLinkAbout2019/03/19 - Regular Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 March 19, 2019 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Public Notice- Spring application of herbicides for vegetation control along county roads on or after Monday, April 1, 2019. Staff: Jerry Hauth 4.3 News Release- Park Host needed for Mason County, Mason Lake Park Staff: Ross McDowell 5. Open Forum for Citizen Input ( 3 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes — February 25 and March 4, 2019 briefing minutes; February 19, February 26, March 5, and March 12, 2019 Regular Meeting Minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda" may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to amend Resolution 61-08 setting the salary of the Chief Deputy Prosecuting Attorney at 75% of a Superior Court Judge Salary. 8.2 Approval of an ordinance describing amendments to Title 17, relating to the Belfair Urban Growth Area (UGA) adopted on December 5, 2017. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8062936-8063078 $ 374,547.20 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ 8.4 Approval of the following 2019 Mason County Heritage Grants in the amount of $11,521: • Pickering Community Club- $4,746 towards the cost of a roof replacement for the Grant School House. • Great Bend Center for Music- $4,000 towards the cost of commissioning a new piece of music incorporating Salish and settler Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 03/14/19 1:25 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA March 19, 2019—PAGE 2 musical themes which will premiere at Carnegie Hall in 2019. The music will also be performed locally and will be available for future performances. • Mason County Historical Society- $2,775 to purchase a 36" scanner for historic maps. 8.5 Approval of a resolution designating East MCRA Road with an honorary road sign reading "Schuffenhauer Way" in honor of Kerry Schuffenhauer. 8.6 Approval to execute the Annual Certification for Calendar Year 2018; Certification of Expenditures for Traffic Law Enforcement-2018; and, Certification for Expenditures for Fish Passage Barrier Removal-2018. The certifications will be included in the annual submittal to the County Road Administration Board by the Department of Public Works. 8.7 Approval for Mason Conservation District to apply for end of biennia funding in the amount of $38,000 for education and outreach for the Voluntary Stewardship Program (VSP). 8.8 Approval of the Memorandum of Understanding (MOU) between the Mason County Prosecuting Attorney and Woodworkers Local Lodge W38, I.A.M. to reflect the new pay scale, effective April 1, 2019. 8.9 Approval of the contract amendment to the Visitor Information Center contracts for 2019 enhanced visitor information services. This increases the contracts by the following: Shelton Mason Chamber of Commerce, $12,600 and North Mason Chamber of Commerce, $7,200. 8.10Approval to amend Resolution 17-19 to revise the Non-Represented Salary Scale Range Alignment by approving a 1.5% general wage increase and removing the Chief Deputy Prosecuting Attorney from the Non Represented Salary Scale effective April 1, 2019. 8.11Approval of a resolution, effective April 1, 2019, for participants of the PEBB Medical program, which allocates through the pooling method, $937.58 per month County contribution for all employee single enrollments on medical, and $1,376.75 per month for Teamsters General Services and Probation Collective Bargaining Agreements in place, but not ratified on January 1, 2019 with dependent enrollments, and $1,428.75 per month for all Elected Officials, eligible Non Represented, and Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, & Public Defenders) in place and ratified on January 1, 2019. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time 10.1 Public Hearing to consider the sale of surplus parcel 22213-11-60030 on Bucktail View Road. Continued from February 26, 2019. Staff: Frank Pinter 10.2 Public Hearing to consider the following budget amendments to the 2019 budget: • $11,379 Increase to Community Services Health Fund 150: Ending Fund Balance & Increase to Community Services Health Fund 150: Revenue • $11,379 Decrease to Community Support Services Fund 117: Ending Fund Balance & Increase to Operating Expense • $100,000 from Community Support Services Fund 117: Ending Fund Balance to Housing Authority Expense J:\AGENDAS\2019\2019-03-19 REG.doc MASON COUNTY COMMISSIONERS' MEETING AGENDA March 19, 2019— PAGE 3 • $25,382 from Current Expense Non-Departmental (001.300): WA Paid FMLA to Various Current Expense Departments on file with the County Budget Office: WA Paid FMLA • $47,925 from Current Expense (001.320): Ending Fund Balance to Auditor's Elections Department 001.030: Various Salary & Benefit Lines • $600 from Current Expense (001.310): Transfers Out to Mason County LTGO 2013 Bond Fund 215: Transfers In Total Budget Amendments: $196,665 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2019\2019-03-19 REG.doc CJI erlL�, MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Jennifer Giraldes Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: March 19, 2019 No. 4.1 ITEM: Correspondence 4.1.1 Carl Soper sent in an application for the Board of Equalization. 4.1.2 Richard Fredrickson sent in a letter regarding Mason County's current long haul transportation and disposal contract with Republic Services. 4.1.3 William Bezanson sent in an application for the Lewis/Mason/Thurston Area Agency on Aging Advisory Board. Attachments: Originals on file with the Clerk of the Board. �s°x °p�.rA.^�� 1� MASON COUNTY COMMISSIONERS cc: CMMRS Neatherlin, Shutty&Trask 411 NORTH FIFTH STREET A'AR 0 8 2019 Clerk p. ,�. SHELTON WA 98584 Fax 360-427-8437, Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 COUnty a. v18554 OMMissif?1jp I AM SEEKING APPOINTMENT TOZ-1ZA7—LQ/y NAME: �A/- axE2 ADDRESS-.3 ��0�/�GGV��� PHONE: CITY/ZIP: -I/ VOTING PRECINCT: DismeGT a WORK PHONE: SS4(OR AREA IN THE COUNTY YOU LIVE) E-MAIL-e< COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) IVITIES OR�HIPS) COMPANY: A:�)YRS POSITION: �y COMPANY: �/Tf�G �i SS A41 I YRS `ZPOSITION: -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: What int rests, skills do you wisto offer t e Board, Committee, or Council? 1/Wel�W Jnr Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. crpatea p9Vp�f t oerest Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically, how much time can you give to this position?p Quartejiy Monthly Weekly Daily Office Use Only 4-- /9 Appointment Date Signature Term Expire Date cc: CMMRS Neatherlin, Shutty &Trask Clerk Mason County Board of Commissioners As a Mason county citizen,a SWAC member for 23 years,and former district manager of Mason County Garbage,I was surprised at the lack of conversation or discussion at the BOC briefing on March 4 concerning an extension of Mason County's current long haul transportation and disposal contract with Republic Services. In June of 2012 many options were discussed prior to a seven year extension of the same contract.At that time several parties wanted to bid on the contract through a RFP process,however that was rejected and County staff and the SWAC was encouraged to explore a privatization plan.Unfortunately because of solid waste manager churn and department shuffle,this was not a priority of the County for several years until discussions began in 2016 in the SWAC. A RFP was issued in early 2018 and finished by November 2018.At the February BOC briefing the commissioners rejected the proposals without questions or comments from SWAC members or industry representatives because of rate increases to the County customers.There was a recommendation from County staff and the RFP review committee to combine the Long Haul and Disposal Contract,Blue Box Contract,and Transfer Station Transportation Contract together to seek cost savings.If the board and staff wanted to seek a cost comparison for long haul and transportation costs without a formal RFP process,Under RCW 36.58.050 there is a provision to negotiate with the qualified collection company servicing the area under authority of RCW 81.77.It appears that these have also been rejected by the board. Eells Hill and rural transfer stations are currently 26 years old and past their service life without extensive repairs and upgrades.Thanks to support of the BOC,Jerry Hauth,Bart Stepp,and Zack Foster over$600K was spent at the Eells Hill transfer station in 2018.The work was mainly to correct normal maintenance to the tip floor,storm water, and leachate control that have been ignored over the past years.The current expense fund has a small balance. Failure to increase tip fees over the past 26 years have resulted in insufficient funds to correct major structure improvements to all transfer stations including construction of a new facility at Eells Hill including the HHW facilities.Over the past years the SWAC has pushed for improvements and building a new transfer station at Eells Hill and major upgrades or replacements at the other rural stations.As an enterprise funded department these costs must be recovered in the tip fees. In 2016 Mason County completed a RFP and contracted with Parametrix to study and make recommendations to upgrade facilities,safety improvements,and environmental code corrections.The recommendations detailed costs totaling$2,251,600 for these requirements.The tip floor,chute,stairs,leachate,and storm water repairs and improvements were completed 2018.There were no recommendations or study on water system upgrades for fire control or adding a separate commercial scale.There was no cost study on construction of new facilities to provide a long term solution to the outdated facilities,unsafe working conditions for the public and staff,and environmental problems at all transfer stations.There have been no County cost proposals to accomplish the required improvements,repairs,and construction of new facilities. I urge the board to seek a long term solution to the problems mentioned. I believe the two privatization proposals were fair and worthy of further discussions.If not privatization,what plan do you have to accomplish the immediate and future needs of the transfer and disposal system in Mason County? Richard P.Fr on RECEIVE® MAR 12 2919 Mason County Commissioners cc: CMMRS Neatherlin, Shutty&Trask RECEIVEDClerk BSON coaa�A MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET MAR 12 2019 SHELTON WA 98584 Mason County Fax 360-427-6437, Voice 360-427-9670, Ext, 419:275-4467 or 482-5269 1854 COI7 Missioners I AM SEEKING APPOINTMENT TO LMT Area Agency on Aging Advisory Council NAME: William Bezanson ii ADDRESS: 41 E Lighthouse Rd i PHONE- 360-462-0636 IE CITYOP: VOTING PRECINCT: WORK PHONE: Shelton98584 oR AREA IN THE cournY YOU UVB E-MAIL: coeus315@gmail.com r ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) r1v,-EEs OR MEMBERSHIPS) COMPANY: Boeing 5 YRS yWRC Advisory Board. (Or Northwest Senior_ Services Board). Bellingham WA .1 u year Whatcom Council On Aging, Bellingham. 7 POSMON- Mechanic Retired vears. Mason County Senior Activities Center Board COMPANY` Bills Aides YRS at oreser, P0SMQN: t ooK care of Terminal Patients in their horr -- --------------------------------------------------------------------------------------- -- In your words. what do you perceive is the role or purpose of the Board. Committee or Council for which you are applying: To provide the AAA with recommendations for program development, funding and contracting Tor services in our are, Ann to Provide arivocary on senior iss,les to ol ir legislators Athenever possible r`,Jhat interests. skills do you wish to offer the Board. Committee. or Council? Have been an advocate on issues ranging from providing services for our poorest in Detroit MI in the early 70's. t: visiting with every Senator and every Congressman I could reach in an effort to stop the Vietnam war.to serving on Fny nomeowner-s ooams wneneveF possible so i could o#er seme eleaF thinking on issues Gleuded by personal prejudices. Please list any financial. orofessional. or voluntary affiliations which may influence or affect your position on this Board e. create a potential conflict of interest) None �r participation is dependent upon attending certain trainings made available by the County during regular business hours such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings'? ves Realistically. how much time can you give to this position? Quarterly Mor" Weekly Daily Office Use Only ' William Bezanson 3!7!2019 Appointment Date Signature Date Term Expire Date NOTICE Mason County Department of Public Works will begin the spring application of herbicides for vegetation control along county roads on or after Monday, April 1, 2019, weather permitting. For a detailed list of the roads effected by the herbicide application program,please contact the Mason County Department of Public Works at(360)427-9670, Ext. 450 or visit the county website: www.co.mason.wa.us. Property owners that are adjacent to the areas to be sprayed,that do not want the spraying to take place, may enroll in our"Owner Will Maintain"program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray,"will not need to contact the Public Works office--their rn opertX will not be s r� ayed. Publish 2 times-- The Shelton Journal -- 3/28/19 and 4/4/19 Bill: Mason County Department of Public Works 100 W Public Works Drive Shelton, WA 98584 NEWS RELEASE March 19, 2019 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5T" ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Park Host needed for Mason County, Mason Lake Park Mason County Parks Department is recruiting an on-site Park Host/Caretaker for Mason Lake Park. The successful candidate must provide their own RV and the County provides water, power, and septic at no charge. Caretakers are responsible for opening and closing the park, site security, customer service, cleaning restrooms, and light maintenance duties in return for utilities. There is no salary or pay associated with this opportunity. Mason County Parks and Trails is looking for a person(s) who are willing to work nights, weekends and holidays, can physically make rounds of the park and have good communication and customer service skills including the ability to remain calm and friendly when confronted with problems. Mason Lake Park is located in Grapeview Washington and consists of 17.36 acres. The park has a dock & boat launch, boat trailer parking, nature areas and restrooms. The caretakers need to be present in the evenings Monday-Friday and all day on weekends during boating season. Please apply by completing a Park Host Application, located on the Mason County web page at http://www.co.mason.wa.us/forms/parks/index.php or contact Anne Voice, 360-427-9670 Ext 535 with any questions. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Sharon Trask Kevin Shutty Commissioner Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 25,2019 Monday,February 25,2019 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Shutty,Trask and Neatherlin met in Executive Session from 9:00 a.m.to 9:35 a.m. for litigation. Also in attendance were Tim Whitehead,Frank Pinter and Dawn Twiddy. 9:35 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session from 9:35 a.m.to 10:15 a.m. with Frank Pinter for a labor discussion. 10:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Petition received requesting a Lake Management District be formed for Spencer Lake. • Diane will schedule individual Commissioner meetings with the new City Manager and is working with the City on scheduling a joint City/POS/County meeting. • Addendum to the agreement with Liberty Mutual Insurance Company will be placed on the agenda. • News Release soliciting for an additional Board of Equalization alternate will be placed on the agenda. • Software upgrade for Jury Plus will be purchased and paid from the Trial Court Improvement fund. • 2019 Dept.of commerce Public Services Community Development Block Grant(CDBG) application will be placed on the agenda requesting a public hearing be held on March 26. • Surplus property values were approved and will notify Beckman Realty(county's contract realtor). • Request to convert a CSO position to a Deputy was discussed. The Commissioners support the conversion. Cmmr.Neatherlin doesn't support budgeting for the position for the entire year but for the period of time the position is actually hired and doesn't want to open up the budget until fall to see if the budget adjustment is necessary. Cmmr. Shutty supports converting the position and fund in the same manner that the 2018 additional FTE's were budgeted,which would be for only the time period they are added to the budget.Frank noted the budget can be adjusted at end of year,if necessary,and the Sheriff has the ability to move$50K from operating. He stressed the importance of being mindful of the total budget impact of adding/changing positions and stated the budget office will provide this information on future requests. • Chief Deputy Prosecuting Attorney salary resolution will be delayed and Frank will bring this forward along with an MOU with the Deputy Prosecuting Attorneys Guild amending the pay scale. • Staffing request for Clerk's office was approved to create,post and fill a Judicial Support Specialist I position. • Cmmr.Trask presented a draft letter asking the WA State Department of Licensing to not appoint an out-of-state corporation to serve as Mason County's subagent. Paddy McGuire provided a brief overview of the subagent selection process,which is independent of the County. The Commissioners do not play a role in the selection process. The Commissioners did not take any action on the letter. 10:30 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Brian Whitehouse from WSDOT presented an update on WSDOT's Coffee Creek fish barrier removal project. Plan is to start spring 2019 and finished in winter 2020. The Park&Ride location will be relocated at the scale yard for now and WSDOT is working with MTA and City of Shelton on the permanent location. Board of Mason County Commissioners' Briefing Meeting Minutes Week of February 25,2019 • Discussion of the Railroad Avenue and the approximate cost. The City was looking for participation from Mason County to extend the project from the City/County line to Highway 101. Changes to the 6-year TIP would be necessary to allow the County to move forward with the project. The City's request was for$500,000 from the County but the preliminary planning level cost estimates from County staff is much more. The City is planning to start their end of the project in 2019 and if the County wanted to coordinate participation,the County could not do that in 2019. Diane Sheesley suggested exploring funding from the Complete Streets program. The Commissioners stated they will place this project on the agenda for the joint meeting with the City. • Cyndi Ticknor requested permission to purchase three snow plows to replace existing snow plows that are not working. There is$50,000 available in the capital budget. The Board approved the purchase. • Jerry Hauth discussed Public Works staffmg and stated they need to backfill Loretta's position (Technical Services Manager)as soon as possible. Cmmr. Shutty stated his reservation on filling that position is he wants Loretta to participate in the selection and if the Commission went in a different direction for the appointment of the PW Director,it allows a safety net. Cmmr. Neatherlin agreed with Jerry's recommendation to appoint Loretta as PW Director and fill the Technical Services Manager position. • Utilities Operator—need to add an FTE and fill it without it being a temporary position,even if the current Operator,who is on Admin leave,comes back.Utilities is short staffed and can use an additional Operator position. Frank noted that adding an Operator does add to the cost of the utility. • The Commissioners approved to create,post and fill an additional Operator position. Technical Services Manager is also approved to fill. • The Commissioners also indicated they want to move forward the contract extension with Republic for solid waste hauling. Jerry will check with Bart and Tim Whitehead and bring something back to the Commissioners. 11:00 A.M. BREAK 11:05 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Approval to move forward Amendment#2 with the Ecology agreement for solid waste enforcement. • Approval to move forward the interlocal agreement with the City of Shelton for affordable housing and homeless services. • Kristopher provided notice there is a 6-year prohibition on development for the Bucktail county parcel that is surplussed and has a pending sale. • Cmmr.Neatherlin asked about a warming shelter in North Mason.Lydia stated the Housing RFP is open. Cmmr.Neatherlin asked Lydia to send him info on the previous warming shelter proposal. 11:30 A.M. Economic Development Council—Jennifer Baria Commissioners Shutty,Trask and Neatherlin were in attendance. • Jennifer talked presented information on a hotel feasibility study completed by CBRE which concluded a hotel of roughly 80-units would be ideal for a site with easy access to US Highway 101 in or near the city of Shelton. • Other items—will be working with GIS;looking for paved property for a timber mill;Jennifer will discuss some PacMountain business with Cmmr.Trask. The Briefing meeting adjourned at 11:55 a.m. Board of Mason County Commissioners'Briefing Meeting Minutes Week of February 25,2019 Wednesday,February 27,2019 2:00 P.M. Regional Jail Facility Study—KMB Architects Commissioners Shutty,Drexler and Neatherlin were in attendance. • Mark Beardemphl,KMB Architects,presented the KMB Architect team and their extensive qualifications working on criminal justice projects. The task is to assess anew jail facility for only Mason County and a regional jail facility shared with Grays Harbor County. • Issues discussed: How to address each county having unique programs;best model for management for a regional jail is to create a regional authority which acts as an individual entity serving both counties;project timeline and workplan;project financing including bonds and leaseback financing;the coordination of the entire criminal justice system in both counties; include the review of juvenile detention; the need to involve the community to gain support of the project and keep the community educated on the project;tour other jail facilities. The meeting adjourned at 4 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Randy Neatherlin Sharon Trask Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 4,2019 9:00 A.M. Auditor—Paddy McGuire Commissioners Shutty,Trask and Neatherlin were in attendance. • Paddy explained that there are currently only two full time employees in the elections department.He spoke about all of the expected elections in 2020 including a presidential election that will require more help.He noted that he is the only elected at this time without a deputy.Cmmr.Trask said she was very impressed with what the elections department has accomplished with such a small crew.Discussion was had about funds from the state and "fair share"funding being discussed by Legislation.Cmmr.Neatherlin asked if hiring a Deputy Auditor who could also be in elections would fill what Paddy needs.Paddy said at this time he would rather have a full time employee in elections instead of hiring a manager. • Paddy talked about the subagent selection to replace Mountain View Licensing.He handed out a copy of the letter being sent to the Washington Department of Licensing,selecting Motor Vehicle Software Corp in Agoura Hills,California.Marie spoke about the interview process and the panel that held interviews.Paddy said that this company handles large fleets such as enterprise,and UPS meaning more revenue in Mason County. 9:15 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Kell asked to read a news release at the March 12th meeting about vacancies on the Planning Advisory Commission • Alex Paysse spoke about an agreement with Pierce County for water quality work within Shellfish Protection Districts. • Dave Windom spoke on behalf of Michael MacSems about the submitted Heritage Grants. He explained the history of the grants adding that they will only be doing one grant cycle per year.Cmmr.Neatherlin said he has issue because this is new music and is not a historical item.Cmmr.Trask suggested having someone come into a briefing to speak about how it will fall into grant guidelines. • Dave spoke about his schedule and gave the Board a copy of a draft WRIA letter that has been reviewed by Erica Marbett of the Squaxin Tribe. 9:45 A.M. BREAK 10:00 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Right of Way Acquisition Procedures-Diane Sheesley noted that the update is mainly to add Loretta Swanson to the list of contacts for Mason County.Loretta said that this may be amended once again after new hires are made. • Purchase of panels-Loretta explained that some new positions have been filled,but they are in need of cubicles.She said there are funds to support this purchase. • Loretta introduced Richard Diaz as the new GIS tech and spoke about the projects he has been working on.Richard talked about his time working for Kittitas County and his experience working with the implementation of a Public Benefit Rating System(PBRS). • Recognition for exempt employees for their work during the snow storm-Diane Sheesley said she found an Attorney General opinion on MRSC which requires a policy in place to award compensation to exempt employees before it is done. She quickly reviewed policy examples received from other counties and spoke about Lewis County who allows administrative time off up to 80 hours per year and no more than 24 hours can be used at one time;Klickitat County allows the addition of floating holidays for the number of days the offices were officially closed;Chelan County has a resolution that allows exempt supervisors,in time of emergency,to receive time and a half.Cmmr.Neatherlin said agreed with the policy from Chelan County adding that he would like to see this implemented during local or state wide emergencies.The other commissioners agreed. • Diane told the Board that they are still looking into Sandhill as requested,but they don't have an answer at this time. • Public Works Property Listing Agreement-Loretta spoke about a meeting with Richard Beckman adding that there was discussion about a bundle incentive for purchasing multiple lots. She said she is looking into rights for utilities on the parcels.Loretta said the original parcel was surplussed via resolution 37-18 before being subdivided.Cmmr.Neatherlin voiced concern with the fact that post subdivision,there are now parcel numbers that are not noted as being surplussed.He said he would check with Tim Whitehead but warned that Public Works may need to bring forward another resolution for the new parcel numbers. • Cyndi said Bob Pearson gave notice of retirement and plans to retire as of August 16,2019. She asked to hire a replacement now that would be able to work with Bob until he leaves. The Board approved. • Bart Stepp gave background of the solid waste long haul transportation contract extension with Republic Services.He said that the contract expires in August of 2020. • Loretta presented a draft letter to the Army Corps of Engineers asking for a time extension due to lack of landowner willingness to grant rights of entry by the previous goal date of February 28,2019. 10:30 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Frank asked for approval to create,post and fill one full time position in the Auditor's Election's Office,the Clerk's Office,and in the Utilities and Waste department.Jennifer Beierle noted that Bart no longer wanted the position for Utilities&Wastewater.Frank stated he would follow-up with Bart to see if this was true,as it was not discussed during their briefing time.Frank asked to have these positions approved at the March 5h meeting. • Memorandum of Understanding between the Woodworkers Local W 38,I.A.M, Corrections and Support Staff.Frank gave background to the MOU noting the position in question has always been part of the guild,meaning no negotiation is necessary. • Cmmr. Shutty spoke about a two grants for workforce housing and a letter of support for the grants.He noted that the letter of support is in the form of a Memorandum of Understanding and asked to place the item on the March 5'h agenda. • Jennifer Beierle asked about a$5,000 bill from Mentor Law Group for facilitation services for watershed planning for the Squaxin MOU that was recently signed.Cmmr. Shutty asked her to check with Tim Whitehead because funds had been appropriated. Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Randy Neatherlin Sharon Trask Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA February 19, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 9: 2. Pledge of Allegiance— Ben Johnson led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Mason County Republican Central Committee sent in Resolution in Support of Second Amendment Sanctuary Cities and Counties. 4.1.2 United States Department of Agriculture sent in a Proposal Deadline Extension for Title Two (Special Projects on Federal Lands). 4.2 News Release: Lewis Mason Thurston Area Agency on Aging Board vacancy- Cmmr. Trask 4.3 News Release: Substance Abuse Prevention Grant: Staff: Ben Johnson 5. Open Forum for Citizen Input— 5.1 Tom Davis spoke about I-1639 and the Sheriff's office decision to not enforce the policies. He stated that the Sheriff has no authority to not enforce the law and is exercising civil disobedience at County expense. Tom asked that the Sheriff rethink his stance. 5.2 Patricia Vandehey also spoke about I-1639 and the fact that citizens have the right to be protected as the law intended. 6. Adoption of Agenda - Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes— No minutes. 8. Approval of Action Agenda: 8.1 Approval to set a hearing for March 5, 2019 at 9:15 a.m. to consider a speed limit increase from 45 mph to 50 mph between Milepost (MP) 0.78 and MP 7.40 and decrease the speed limit from 45mph to 35 mph between MP 7.40 and MP 11.75 on Belfair Tahuya Road. 8.2 Approval to authorize ER&R to declare a list of equipment and vehicles as surplus and allow ER&R to dispose of pursuant to Mason County code and state laws. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8062278-8062578 $ 484,499.80 Direct Deposit Fund Warrant #s 56472-56830 $ 643,426.63 Salary Clearing Fund Warrant #s 7004211-7004247 $ 916,708.25 Treasure Electronic Remittance for January 2019 $ 127,760.57 8.4 Approval to set a hearing on February 26, 2019 at 6:15 p.m. to consider the sale of surplus parcel 22213-11-60030. 8.5 Approval to sign Mason County Park Host contracts for Oakland Bay and Sandhill Parks with a provision for extending additional years with agreement from both parties. 8.6 Approval to appoint Debra Jamerson to the Lewis-Mason-Thurston Area Agency on Aging for a two year term ending February 12, 2021. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 19, 2019 - PAGE 2 8.7 Approval of out of class pay for Meghan Andrews from January 31, 2019 to February 15, 2019 for working in a higher level of job classification duty due to the absence of the employee who normally holds the position. 8.8 Approval of the Memorandum of Understanding between Mason County, Mason County Community and Family Health, and Teamsters Union Local No. 252 for participation in the Washington Paid Family and Medical Leave program. Premiums will be split as outlined in RCW 50A.04. 8.9 Approval of the resolution opposing implementation of state Initiative 1639 or the enactment of any legislation that would infringe upon the lawful rights of its residents to keep and bear arms. 8.10Approval of the resolution declaring a local emergency in Mason County caused by a severe winter storm. Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.10 with the exception of item 8.9. Motion carried unanimously. N-aye; S-aye; T-aye. 8.9 Cmmr. Shutty spoke to the resolution noting that the believes this law would be a burden to not only law enforcement, but also gun owners. He did acknowledge the fact that it did pass statewide, but noted that this law did not pass in Mason County. Tom Davis voiced his disapproval of the resolution and suggested that this resolution will enable more division within the county. Patricia Vandehey spoke about statements made by the Washington State Attorney General adding that she will be sending a copy of this resolution to the AG's office to question its legality. Cmmr. Neatherlin admitted that he is not a fan of I-1639 as he is a gun owner. He said he would be standing by Cmmr. Shutty on the implementation of this resolution. Cmmr. Trask also voiced her support of the resolution and spoke about her history of gun ownership and use. Cmmr. Shutty thanked those who commented and noted that though he disagrees with them, he is happy to have this discussion. He then spoke to his time working with a police department while living in Pennsylvania and how he believes most people purchasing guns are law abiding citizens. Cmmr. Shutty said he believes it is important that our voice is heard and that the listed concerns were not lost. Cmmr. Trask/Neatherlin made a motion to approve the resolution opposing implementation of state Initiative 1639 or the enactment of any legislation that would infringe upon the lawful rights of its residents to keep and bear arms. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:30 a.m. Public Hearings and Items set for a certain time— no public hearings. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 19, 2019 - PAGE 3 12. Adjournment—The meeting adjourned at 9:48 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair Sharon Trask, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA February 26, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 6:00 p.m. 2. Pledge of Allegiance — George Blush led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Homes First sent in their 2018 Annual Report. 4.1.2 Washington State Liquor and Cannabis Board sent liquor license applications for North Mason Senior Grad Night held at The Hub 111 NE Old Belfair Hwy, Belfair and North Bay Historical Society at Allyn Waterfront Park 18560 SR3, Allyn. 4.1.3 United States Department of the Interior Bureau of Indian Affairs sent notice of application filed by the Skokomish Indian Tribe to have real property accepted"in trust"for the following parcels: 42111-43-00000, 42235-32-00060, 42235-31-00090 and 42235-31-00091. 5. Open Forum for Citizen Input— 5.1 Candace Gadley from Collins Lake, first handed out a packet with some photos and various information. She asked the Board to approve a leash law in Mason County, and spoke about her experience with various loose dogs after moving into the County. 5.2 Bev Wendell also from Collins Lake spoke about his issues with various dogs as well. He also supports a leash law. 5.3 Karen Bretthauer spoke in favor of a leash law and added more details to Candice's story. She asked for support in establishing animal control. 5.4 An unknown gentleman thanked the Board for their support of standing up to I-1639. He gave an interpretation of the initiative and the impact it will have. 5.5 Steve VanDenover spoke against a leash law. He spoke to the Mason County Code and the steps necessary to take care of dangerous animals. Steve suggested those in favor read the code and push back if turned away by the Sheriff's office. He suggested removing any employees not doing their job properly. 5.6 Jo Ridlon spoke about the discussed leash law and talked about both sides of the arguments presented today. She suggested forming a volunteer committee together to go over the current code in order to update it, noting the last update was done in 1994. 5.7 Another unknown gentleman thanked the board for their stance on I-1639 and spoke about the second amendment. 6. Adoption of Agenda - Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes—February 4, 2019 Briefing Minutes; January 15, and February 5, 2019 Regular Meeting Minutes Cmmr. Neatherlin/Trask moved and seconded to approve the February 4, 2019 Briefing Minutes, January 15th and February 5, 2019 Regular Meeting Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda: 8.1 Approval to set a public hearing on Tuesday, March 19, 2019 at 9:15 a.m. to consider approval of budget amendments to the 2019 budget. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS February 26, 2019 - PAGE 2 8.2 Approval to set a public hearing on Tuesday, March 12, 2019 at 9:15 a.m. to consider code amendments to Title 14, Chapter 14.17, to include regulations relating to Fire Apparatus Access Roads consistent with the International Fire Code. 8.3 Approval to amend Resolution 05-19 to revise the Non-Represented Salary Scale Range Alignment approving the request to realign the Technical Services Manager from Salary Range 33 to Salary Range 40, realign the Jail Lieutenant from Salary Range 35 to Salary Range 41, and realign the Engineering &Construction Manager from salary Range 35 to Salary Range 40, and place the incumbent Engineering &Construction Manager at Salary Step 3. Cmmr. moved and seconded to approve action items 8.1 through 8.3. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:30 a.m. Public Hearings and Items set for a certain time— 10.1 Hearing to sell surplus Parcel No. 22213-11-60030 on Bucktail View Rd. Staff: Frank Pinter Frank Pinter noted that the purchaser has asked for an extension for a feasibility study. Frank asked to table the hearing until March 19, 2019. Cmmr. Neatherlin/Trask moved to continue the meeting to March 19, 2019. Motion carried unanimously. N-aye; S-aye; T-aye. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 6:35 p.m BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair Sharon Trask, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 51h Street, Shelton, WA March 5, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Jim Morrell led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Randy Parker sent in a letter concerning snow plowing. 4.1.2 Spencer Lake residents sent in a petition to form a Lake Management District (LMD). 4.1.3 Mason County Auditor Paddy McGuire sent notice regarding vacancy on the Cemetery Board, District 1. 4.2 News Release- Mason County Board of Equalization. Staff: Frank Pinter 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr.Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes— February 18, 2019 briefing minutes Cmmr. Neatherlin/Trask moved and seconded to approve the February 18, 2019 Briefing minutes as presented. Motion carried unanimously. N-aye; S-aye; T aye. 8. Approval of Action Agenda: 8.1 Approval of the resolution establishing load/lane limits for traffic control on six Mason County Bridges. 8.2 Approval of Amendment No. 2 to contract W2RLSFWA-1719-MaCoPH-0059 between the Washington State Department of Ecology and Mason County. 8.3 Approval to set a public hearing on Tuesday, March 26, 2019 at 6:15 p.m. to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and receive comments on proposed activities, specifically, funding the Community Action Council of Lewis, Mason &Thurston Counties, as well as receive comments on the 2018 program. 8.4 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8062579-8062935 $ 1,454,242.71 Direct Deposit Fund Warrant #s 56831-57198 $ 751,201.71 Salary Clearing Fund Warrant #s 7004248-7004274 $ 530,238.89 8.5 Approval for the Chair to sign an Addendum to the Hold Harmless and Marketing Agreement with Liberty Mutual Insurance Company to offer a voluntary discount insurance program to employees. 8.6 Approval of the Interlocal Agreement between the City of Shelton and Mason County for affordable housing and homeless services. 8.7 Approval of the Memorandum of Understanding between Mason County, Mason County Sheriff's Office and the Woodworkers Local W 38, I.A.M., corrections and support staff, converting one Community Service Officer to one Commissioned Deputy Sheriff position. There is no increase in full time equivalency for the Sheriff's Office. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 5, 2019 - PAGE 2 8.8 Approval to create, post, and fill one Election Technician position in the Auditor's Office, one judicial Support Specialist I in the Clerk's Office, and one Combined Sewer &Water Operator in the Public Works-Utilities and Waste Department. 8.9 Approval to have the Board sign a letter to the Army Corps of Engineers regarding the Skokomish River Basin Ecosystem Restoration Plan and rights of entry. 8.10 Approval of the Memorandum of Understanding between Mason County and Peninsula Credit Union, supporting the need to increase workforce housing availability and affordability. Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.9 with the exception of item 8.10. Motion carried unanimously. N-aye; S-aye; T-aye. 8.10 Cmmr. Shutty spoke about a workforce housing summit attended by himself and Cmmr. Neatherlin. He gave background to the reason behind the MOU. Jim Morrell, CEO of Peninsula Credit Union talked about his goals for workforce housing and the need for affordable rentals. Cmmr. Neatherlin/Trask moved and seconded to approve the Memorandum of Understanding between Mason County and Peninsula Credit Union, supporting the need to increase workforce housing availability and affordability. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:15 a.m. Public Hearings and Items set for a certain time 10.1 Public Hearing to consider an increase of the speed limit from 45 mph to 50 mph between milepost 0.78 and milepost 7.40 and decrease the speed limit from 45 mph to 35 mph between MP 7.40 to MP 11.75 on Belfair Tahuya Road. Staff: Dave Smith Dave Smith briefed the proposed changes in speed limit on Belfair Tahuya Road. He said speed studies were done at six locations, and the collision history of the road was examined. No questions or public comment was made. Cmmr. Trask/Neatherlin moved and seconded to approve an increase of the speed limit from 45 mph to 50 mph between milepost 0.78 and milepost 7.40 and decrease the speed limit from 45 mph to 35 mph between MP 7.40 to MP 11.75 on Belfair Tahuya Road. Motion carried unanimously. N-aye;S-aye;T-aye. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment-The meeting adjourned at 9:26 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 5, 2019 - PAGE 3 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair Sharon Trask, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5U' Street, Shelton, WA March 12, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3— Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a liquor license application for Humane Society of Mason County who will host an event at Alderbrook Resort& Spa 10 East Alderbrook Drive, Union. 4.1.2 Janice Loomis sent in an application for the Board of Equalization 4.2 News Release- Planning Advisory Commission vacancies Staff: Kell Rowen 4.3 Presentation of awards from PacMtn Workforce Development- Kat Santana 5. Open Forum for Citizen Input— 5.1 Monte Ritter spoke about the Open Space program and the review of parcels being done by the Assessor's office. He then explained how the yellow book works in regards to property values. Monte then voiced his concerns about the Public Benefit Rating System. 6. Adoption of Agenda - Cmmr. Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes— None 8. Approval of Action Agenda: 8.1 Approval of a resolution adopting the updated Right of Way Acquisition Procedure for Public Works Projects, replacing those found in Resolution 66-18. 8.2 Approval to authorize Public Works to purchase off the Washington State Contract for partition panels and office furniture from Washington State Correctional Industries. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 57199-57569 $ 637,479.38 Salary Clearing Fund Warrant #s 7004275-7004311 $ 906,710.07 Treasure Electronic Remittance for February 2019 $ 320,290.69 8.4 Approval to renew the Park Host Contract with Shelly Warren at MCRA Park. This contract would be valid until December 31, 2020. 8.5 Approval of the subrecipient agreement between Pierce County and Mason County for water quality work within Shellfish Protection Districts. Cmmr. Trask/Neatherlin moved and seconded to approve action items 8.1 through 8.5. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider code amendments to Title 14, Chapter 14.17 relating to Fire Apparatus Access Roads. Staff: Kell Rowen &Jeromy Hicks. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 12, 2019 - PAGE 2 Mason County Fire Marshal Jeromy Hicks explained that the proposed updates will bring access into compliance with the code. He then went through the proposed changes to 14.17 explaining the reason for each change. No public comment received. Cmmr. Neatherlin/Trask moved and seconded to adopt revisions to Title 14, Chapter 14.17 relating to Fire Apparatus Access Roads. Motion carried unanimously. N-aye; S-aye; T-aye. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:34 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair Sharon Trask, Commissioner Randy Neatherlin, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 530 DATE: March 19, 2019 Agenda Item # g l Commissioner staff to complete) BRIEFING DATE: February 4, 11 and March 11, 2019 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to amend Resolution 61-08 setting the salary of the Chief Deputy Prosecuting Attorney at 75% of a Superior Court Judge salary. Background: The 2008 Legislature acknowledged that the elected county Prosecuting Attorney functions are both a state officer pursuing criminal cases on behalf of the state and as a county officer acting as counsel for the county; the responsibilities and decisions of the elected Prosecuting Attorney and the Chief Deputy Prosecuting Attorney are essentially the same in every county of Washington, and the same high level of skill and expertise is needed in the least populous county as in the most populous county; and the Legislature further found that the salary of the elected Prosecuting Attorney should be tied to that of a Superior Court Judge. Resolution 61-08 established the salary for the Prosecuting Attorney as the same of a Superior Court Judge effective July 1, 2008; The Board of County Commissioners now wishes to tie the Chief Deputy Prosecuting Attorney's wage to the wage of a Superior Court Judge at 75%. Budget Impacts: $13,643 for 2019 budget RECOMMENDED ACTION: Approval to amend Resolution 61-08 setting the salary of the Chief Deputy Prosecuting Attorney at 75% of a Superior Court Judge salary. Attachment: Resolution RESOLUTION NO. AMENDING RESOLUTION 61-08, PROSECUTING ATTORNEY SALARY TO INCLUDE SETTING THE CHIEF DEPUTY PROSECUTING ATTORNEY SALARY WHEREAS, RCW 36.40.080 states that"...the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget...," WHEREAS, RCW 36.16.070 states that"...In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation..."; WHEREAS, the 2008 Legislature acknowledged that the elected county Prosecuting Attorney functions are both a state officer pursuing criminal cases on behalf of the state and as a county officer acting as counsel for the county; the responsibilities and decisions of the elected Prosecuting Attorney and the Chief Deputy Prosecuting Attorney are essentially the same in every county of Washington, and the same high level of skill and expertise is needed in the least populous county as in the most populous county; and the Legislature further found that the salary of the elected Prosecuting Attorney should be tied to that of a Superior Court Judge. WHEREAS,the Board of County Commissioners adopted Resolution 61-08 on May 27, 2008 tying the Prosecuting Attorney's wage to the wage of a Superior Court Judge at 100% and now wish to tie the Chief Deputy Prosecuting Attorney's wage to the wage of a Superior Court Judge at 75%. NOW THEREFORE BE IT RESOLVED, to amend Resolution 61-08 to include setting the salary of the Chief Deputy Prosecuting Attorney at 75% of that of a Superior Court Judge effective April 1, 2019 and thereafter. Approved this day of March 2019 BOARD OF COUNTY COMMISSIONERS Kevin Shutty, Chairperson Randy Neatherlin, Commissioner Sharon Trask, Commissioner Attest: Melissa Drewry, Clerk of the Board Approved as to Form: Michael Dorcy, Prosecuting Attorney C: Financial Services, Payroll Budget&Finance Human Resources Prosecutor J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2019\Resolution-Chief Deputy Pros Atty-75%of Sup Crt Judge O.doc Budget Impact of Chief Deputy Prosecuting Attorney Salary Based on Superior Court Judge Salary Current Salary Salary Effective Salary Effective Salary Effective Position at 1/1/19 1/1/19 7/1/19 7/1/20 Superior Court Judge $ 172,571.00 $ 172,571 $ 190,985 $ 199,675 Chief Deputy PA-75%of SCJ $ 123,679.00 $ 129,428 $ 143,239 $ 149,756 Proposed Salary Total 2019 Adt'I Total 2020 Adt'I Chief Deputy PA Adt'I Cost Per Year 4/1-6/30/19 7/1-12/31/19 Salary Costs Salary Costs Salary $ 1,437 $ 9,780 $ 11,217 $ 26,077 FICA $ 376 $ 576 $ 952 $ 671 PERS $ 187 $ 1,271 $ 1,458 $ 3,390 WA Paid FMLA $ 2 $ 13 $ 15 $ 35 Total Prosecutor $ 2,002 $ 11,641 $ 13,643 $ 30,173 MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda ❑x Public Hearing ❑ Other ❑ Department: Community Services Ext: 286 Date: March 19, 2019 Agenda Item # (Commissioner Staff To Complete) Briefing Date: March 11, 2019 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Approve Ordinance describing amendments to Title 17 relating to Belfair Urban Growth Area(UGA)adopted on December 5, 2027 by Ordinance No. 81-17. BACKGROUND: 'I-he Board of County Commissioners approved amendments to the Mason County Code Title 17 through the adoption of Ordinance 82-17 on December 5, 2017. These amendments were inadvertently unattached to the adopted Ordinance,and therefore never got updated in Municode (on-line code publisher). Given the length of time that has passed, it is recommended to approve a new Ordinance describing the circumstances and process, attaching the amendments WITHOUT CHANGE, and forwarding to Municode. RECOMMENDED ACTION: Board of County Commissioners shall approve the Ordinance by Action Agenda (public hearing held on December 5, 2017). ATTACHMENT(S): Amendments Ordinance 3/11/2019 ORDINANCE NUMBER AMENDMENTTO MASON COUNTY CODE TITLE 17 ORDINANCE amending Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA) and Electric Vehicle Infrastructure. WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County took legislative action to revise its development regulations in December 2017; and WHEREAS, after the approval and adoption of Ordinance 81-17, the subject code amendments were inadvertently not attached to the Ordinance; and WHEREAS, in order to get published through Municode (Municipal Code Corporation) the code amendments must be attached; and WHEREAS, this Ordinance has attached the code amendments as adopted by the Board of County Commissioners on December 5, 2017 without change; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA) and Electric Vehicle Infrastructure as described in ATTACHMENT A and B. DATED this day of 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Kevin Shutty, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner ATTACHMENT A 17.02.024- Belfair UGA. The Belfair UGA is a "stand-alone" area not affiliated with any incorporated city. Development regulations for this area are intended to accommodate existing land use patterns and densities, while planning for future growth. Belfair UGA has separate zoning and development regulations in sections MCC 17.20 through MCC 17.35. 17.03.030- Development requirements and performance standards. The following development requirements and performance standards apply to all property proposed for development, which is within the boundary of Mason County's Urban Growth Areas (UGA). No development approval shall be given, and no building permit shall be issued, unless the proposed development complies with the provisions of this chapter. (1) New Lots. (a) No new lots will be created within the boundaries of the Belfair and Allyn UGAs, which employ individual or community/group on-site sewage disposal systems except when the following circumstances may apply: (i) Use of on-site sewer systems as transitional strategy where there is a development phasing plan in place (see WAC 365-195-330[WAC 365-196-330]); or (ii) To serve isolated pockets of urban land difficult to serve due to terrain, critical areas or where the benefit of providing an urban level of service is cost-prohibitive; or (iii) Where on-site systems are the best available technology for the circumstances and are designed to serve urban densities. (b) All residential subdivisions created after the adoption of this chapter shall have a maximum residential UFbaRdensity of^+�}fGur-four units/asfeper gross acre in the R-4 zone and fiveunits_per gross acre in the R-5 zone consistent with MCC 17.22.010 and MCC 17.22.060. The R-10 zone shall have a minimum density of 10 units per net developable acre as described in 17.22.110. (c) Location of sewer lines will be prelocated and easements established in conformance with the sewer analysis plan and as illustrated on the Belfair UGA Build-Out Sewer Connection Map. (2) Existing Lots of Record. (a) No new development or redevelopment on existing lots of record in the Belfair UGA shall be allowed using individual or community/group on-site septic systems except that: (i) New development or redevelopment using an existing (as of April 8, 2008) approved on-site or community/group system may be allowed provided that no expansion of the capacity of on-site system is needed to serve the redevelopment and provided that the public sewer system has not been extended to within five hundred feet of the property line; and (ii) New development or redevelopment of lots, within the Belfair UGA, existing as of August 2, 2011, wherein sewer has not been extended to within five hundred feet of the property line may seek approval for holding tanks u when: (1) It complies with all requirements and specifications of the Mason County Department of Public Health and Human Services, Mason County Department of Community Development, and the Mason County Department of Utilities and Waste Management, and Page 1 ATTACHMENT A (2) A binding site plan is submitted which provides for future sewer pipelines and other utilities in accordance with the Belfair UGA Build-Out Sewer Connection Map, and (3) Demonstrates that development at the minimum density allowed within the zone could be achieved once public sewer and/or water would be available to serve the project site, and (4) Development of the site shall be consistent with the approved site plan. The director may allow minor modification to the site plan, provided that all other regulations and conditions placed on the approval are met, and (5) Allows as needed pumping services to be provided by the Mason County Department of Utilities and Waste Management, and (6) Agreement of payment of monthly fees as established by the Mason County Department of Utilities and Waste Management, and (7) Payment of the Belfair sewer capital facilities charge (CFC) in effect at the time of commencement of utilization of the holding tank(s), and (8) Agreement to decommission the tank and connect to public sewer within ninety days of the public sewer system extending to within five hundred feet of the subject property's nearest property line. The cost of any connection/extension required will be borne by the property owners. The developer of an extension may collect latecomer's fees for off-site improvements. (b) All residential, industrial and commercial, currently using on-site disposal systems, will be required to connect to public sewers once a public system is extended to within five hundred feet of the closest property line regardless of the timing of the original on-site installation. The cost of any extension required will be borne by the property owners. The developer of an extension may collect latecomer's fees for off-site improvements. (c) All existing permits for the installation of on-site systems, which have been approved but have not been installed, shall be declared void at such time the sewer is within five hundred feet of the closest property line. (3) Existing Lot Consolidation or Boundary Adjustment. Within the Belfair and Allyn UGA, consolidation of existing residential lots to form a single lot greater than eight thousand square feet will not be allowed except to the extent that site conditions and site constraints impede the individual development of the lots combined by the consolidation, in accordance with subsection (2) above. 17.20.070- Definitions. The definitions used in the Belfair urban growth area are the same as established in the Mason County development regulations, except that the following definitions apply only within the Belfair UGA. "Adult entertainment" means an establishment consisting of, including, or having the characteristics of any or all of the following: (1) Adult bookstore or exotic retail establishment is an establishment having more than twenty-five percent of its stock-in-trade merchandise that are distinguished or characterized by their emphasis on matter depicting, describing, or relating to sexual activities, anatomical genital areas, or erotic entertainment. The term "merchandise" as used above includes, but is not limited to the following: books, magazines, posters, cards, pictures, publications, tapes, discs, films, or other such medium; instruments, devices, equipment, paraphernalia, or other products. Page 2 ATTACHMENT A (2) Adult cabaret, arcade, or theater is: (A) An establishment devoted to erotic entertainment, either with or without a liquor license, presenting material distinguished or characterized by an emphasis on matter depicting, describing, or relating to sexual activities or anatomical genital areas; (B) An erotic dance studio as regulated in MCC Chapter 5.19. "Articulation" means the giving of emphasis to architectural elements (like windows, balconies, entries, etc.) that create a complementary pattern of rhythm, dividing large buildings into smaller identifiable pieces. "Balcony" means an outdoor space built as an above ground platform projecting from the wall of a building and enclosed by a parapet or railing. "Bay window" means a window that protrudes from the main exterior wall at least one foot measured horizontally from the facade of the building. "Blank wall" means any wall or portion of a wall that has a surface area of four hundred square feet without a window, door, building modulation as defined below or other architectural feature, or any ground level wall surface or section of a wall over four feet in height at ground level that is longer than fifteen feet as measured horizontally without having a ground level window or door lying wholly or in part within that fifteen foot section. "Blank wall treatment" means the use of various techniques to mitigate the visual effect of a blank wall. Blank wall treatment requirements can be found in Chapter 17.30. "Building height" means the maximum building height, as measured from the average grade of the base of a building to the bottom of the roof eaves or the top of the cornice line. Church spires, bell towers, chimneys and other architectural features may exceed the applicable maximum building height by fifty percent and communications facilities by as much as permitted through approval of a special use permit. "Cornice" means a horizontal molding projecting along the top of a wall or building. "Courtyard" means a landscaped space enclosed on at least three sides by a single structure. "Deck" means a roofless outdoor space built as an above ground platform projecting from a wall of a building and connected to the ground by structural supports. "Duplex" means a single building that contains two dwelling units. "Erotic entertainment" means any exhibition, performance, dance of any type, or other performance where such entertainment involves a person appearing or performing (either live or recorded) who: (1) is unclothed or in such attire, costume or clothing as to expose to view any portion of the female breast below the top of the areola, or (without regard to gender) any portion of the pubic region, anus, buttocks, or genitals; or (2) touches, caresses, or fondles the breasts, buttocks, anus, genitals or pubic region of themselves or a patron, or permits the touching, caressing, or fondling of their own breasts, buttocks, anus, genitals or pubic region by a patron, another employee or anyone else with the intent to sexually arouse or excite. "Facade" means the front of a building facing a street. It may also be referred to as the apparent width of the structure facing the street. "Fenestration" means the design, proportioning, and disposition of windows and other exterior openings of a building. "Foot-candle" means a unit equivalent to the illumination produced by a source of one candle at a distance of one foot and equal to one lumen incident per square foot. "Foot-lambert" means a unit of luminance equal to the luminance of a surface emitting a luminous flux of one lumen per square foot. "Gabled roof' means a triangular wall enclosed by the sloping ends of a ridged roof. "Hipped roof' means a roof with sloping ends and sides. Page 3 ATTACHMENT A "Light manufacturing" means manufacturing where there is no outdoor storage of raw materials or products, the manufacturing and assembly processes are entirely contained within closed structures, and there is no discernable noise, odor, vibration, glare, dust, or other sensory effect from the manufacturing processes. "Lot coverage" means the percent of a lot or parcel which is, or will be covered by all structures located thereon. Coverage is determined by measuring areas covered by a weather tight roof. "Lumen" means the unit of luminous flux equal to the luminous flux emitted in a unit solid angle by a point source of one candle intensity. "Lux" means a unit of illumination equivalent to nine hundred twenty-nine thousandths foot-candle and equal to the illumination produced by luminous flux of one lumen falling perpendicularly on a surface one meter square. "Modulation" means stepping back or projecting forward portions of the building face with specified intervals of building width and depth, as a means of breaking up the apparent bulk of the structure's continuous exterior walls and to some extent, helping to identify individual residential units. "Multi-family dwelling units" includes any structure that contains more than three dwelling units. Net developable acre" means the gross land area of property less critical lands, above-ground stormwater facilities, and public or private road rights of way. "Pedestrian-oriented facade" means ground floor facades facing a public street or pedestrian- oriented space containing transparent window area or window displays along a minimum of fifty percent of their length and featuring no blank walls. "Pedestrian-oriented space" means an area that provides pedestrian-oriented amenities and landscaping to enhance the pedestrian use of the space for passive recreational activities such as: resting, reading, picnicking, and socializing. Requirements for pedestrian-oriented space are contained in Chapter 17.25. "Recycling center" means a drop off station for recycling of household goods such as paper, plastic, cardboard, glass, and cans, but not intended to include permanent storage of recycled materials, processing of materials, or larger scale items such as appliances or construction debris. "Stepped roofs" means different levels of roofs that are created by stepping back all or a portion of the facade. "Townhouse" means a dwelling unit, typically two or more stories tall, that exists as part of a set of attached units, each having a unique publicly-accessible entrance. "Triplex" means a single building that contains three dwelling units. "Weather protection" means architectural features such as an awning, marquee, or canopy that protects pedestrians from rain and sunlight. To qualify as weather protection, the feature must be at least eight feet above the walking surface and project at least six feet horizontally from the structure. "Yard setback" means the space extending the full width of the lot between a structure or building and the lot line or road easement boundary, whichever is closer. The setback is measured from the building to the closest point of the front lot line or road easement boundary, whichever is closer. A roof overhang, chimneys copulas, bay windows, porch covers, and door landings are allowed to project a maximum of two feed into a minimum setback. 17.22.010- "R-4" Low density residential district—Purpose. The purpose of the R-4 district is to provide a lower density housing option in the UGA. Locations are restricted to sites containing critical areas and slopes as development is expected to be clustered into the more suitable building areas. Locations should also be away from development nodes and commercially zoned areas but with the intensity of development still relatively low, beyond a normal walking distance of Page 4 ATTACHMENT A one-half to three-quarters of a mile. The district allows for a maximum density of four dwelling units per gross acre__except where"sritieaa 1-ands" are which FedUGe the permitted density. Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Multi-family dwelling units are conditionally permitted as long as they do not exceed the density requirement and minimize impacts to adjacent single- family dwelling units. 17.22.040-Special uses. [R-4 zone] (a) Churches. (b) Schools. (c) Commercial child care centers. (d) Bed and breakfast inns. (e) Multi-family dwelling units. (f) Other essential public facilities. (g) Townhouses. (h) Triplexes. (i) Recreational Vehicle/Trailer Parks (j) Manufactured Home Parks 17.22.050- Bulk and dimensional standards. Maximum average of four dwelling units perrg oss acre and a minimum density of three Density: units per net developable acre excluding the aFea ^{.desig.ated wetlands, designated landslide hazaFd aFeas(nete� building Fnay be allowed in LHA), lakes, pends, OF FnaFine wateFS. Intensity: 35% lot coverage on individual lots. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: C i Lot All lots shall have a minimum width of 25 feet. Dimensions: The maximum height of structures in the district shall be as follows: Height: Buildings containing the permitted use: 30 feet. Accessory structure: 20 feet. Page 5 ATTACHMENT A Front yard: 15 feet. Side yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Setbacks: Street side yard: 15 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 15 feet. 17.22.060- "R-5" Medium density residential district—Purpose. The purpose of the R-5 district is to provide a medium density housing option within the Belfair urban growth area. Locations are restricted to sites not significantly impacted by critical areas and slopes. Locations should generally be away from development nodes and commercially zoned areas, beyond a normal walking distance of one-half to three-quarters of a mile. The district allows for a maximum density of five dwelling units perrg oss acre_, ensept where "e;tical lands" are-present whisthredus�the permitted-density. Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Multi family dwelling units are permitted as long as they do not exceed the density requirement and minimize impacts to adjacent single family dwelling units. 17.22.090-Special uses. [R-5 zone] (a) Churches. (b) Schools. (c) Commercial child care centers. (d) Bed and breakfast inns. (e) Other essential public facilities. (f) Hotels provided the following siting and design conditions are met: (1) Site is identified as a "hotel overlay" on the official zoning map for the Belfair UGA. (i) Recreational Vehicle/Trailer Parks (j) Manufactured Home Parks Page 6 ATTACHMENT A 17.22.100- Bulk and dimensional standards. Maximum average of 5 dwelling units perrg oss acre, and a minimum density of four units per net developable acre. excluding the aFea of designated wetlands, desig.,.,t Density: landslide hai!aFd aFeas (nete� building Fnay be allowed in LHA), lakes, ponds, OF FAaFiAe wateFS. Intensity: 40% lot coverage. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: Lot All lots shall have a minimum width of 25 feet. Dimensions: Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use: 35 feet.Accessory structure: 20 feet. Front yard: 10 feet. Side yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. Page 7 ATTACHMENT A 17.22.110- "11-10" Multi-family residential district—Purpose. The purpose of the R-10 district is to provide a high-density residential-area housing option within the Belfair urban growth area. Locations should be within or adjacent to development nodes and commercially zoned areas within a normal walking distance of one-half to three-quarters of a mile. Locations generally are areas not significantly impacted by critical areas and slopes. The district allows for a density of ten dwelling units perrg oss acre, and a minimum density of ten dwelling units per net developable acre_ eXGept where"sfitisal lands" are- present whiGh FedUGe the peFFAittedl de + Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Design standards are important to minimize environmental and visual impacts of developments and provide amenities for residents. Protection of creeks and wetlands is critical—these features should be preserved and integrated into the development as an asset and amenity for residents. Open space and play areas will be important, particularly for young families. Pedestrian access—between developments and to provide access to parks, open space, commercial, and civic uses—is also very important. 17.22.140-Special uses. (a) Churches. (b) Schools. (c) Bed and breakfast inns. (d) Commercial child care center. (e) Other essential public facilities. (f) All uses permitted in the festival retail district(FR) provided the following conditions are met: (1) Site is identified as a "retail overlay" on the official zoning map for the Belfair UGA; (2) Development must comply with all bulk, dimensional, and design standards and guidelines of the festival retail district. (i) Recreational Vehicle/Trailer Parks 0) Manufactured Home Parks Page 8 ATTACHMENT A 17.22.150- Bulk and dimensional standards. Maximum average of 10 dwelling units per gross acre,and a minimum density of ten Density: units per net developable acre. excluding the adesignated of denoted• etlandS' desigRat landslide hazaFd aFeas (note: building Fnay be allowed On LHA), IaI(e5, peAdS, OF FAaFiAe .. Intensity: 50% lot coverage. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: Lot All lots shall have a minimum width of 25 feet. Dimensions: Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use:45 feet.Accessory structure: 20 feet. Setbacks: Front yard: 10 feet. Side yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. Page 9 ATTACHMENT A 17.23.040; 17.23.140; 17.24.100-Special uses. [Festival Retail, Mixed Use, Business Industrial Zones] The following uses, subject to applicable licensing and development regulations, shall be allowed only with approval of a conditional use permit. Consideration shall be given to the purpose and development standards of the district including any adopted design standards or guidelines. (1) Antique malls over ten thousand square feet. (2) Building material sales. (3) Churches. (4) Clinics, including veterinary. (5) Commercial parking lots not associated with an on-site use. (6) Funeral parlors, cremation and mortuary services. (7) Gyms, fitness and aerobic studios. (8) Laundromats. (9) Live entertainment except between the hours of 12:00 AM and 7:00 AM. (10) Private transportation depot. (11) Schools. (12) Public sidewalk food and merchandise vendors including espresso and newsstands. (13) Commercial recreation facilities including game arcades, batting cages, shooting galleries and skating rinks. (14) Dance and music studios. (15) Dance floors over three hundred square feet in area. (166) Out-door storage of merchandise and/or more than one vehicle. (17) Self-Storage Facilities Page 10 ATTACHMENT A 17.26.020-Standards. The following standards apply to all multi family residential development unless noted otherwise: (1) All multi-family developments shall provide usable open space per the following: (A) Three hundred square feet per unit for ground based units such as townhomes, (B) Fifteen ner^en}Ten percent of the tenet developable area for all other multi-family developments such apartment buildings, (C) For residential development within a mixed-use building, provide a usable open space or spaces equal to or greater than bAsq t�-ten percent the size of the applicable building's gross floor area. Calculations for gross floor area shall exclude area used for mechanical equipment, accessory parking, and outdoor decks and balconies. Onsite ground floor pedestrian oriented space may be used in the calculations for required usable open space; (2) Configure buildings to create usable open space by providing one or more of the following: (A) Landscaped courtyards, gardens, or commons usable by residents and visible from dwelling units to enhance security, (B) Individual outdoor spaces for all ground floor units. This is most appropriate for new townhouses or other ground-related housing, (C) Balconies, well-defined patios, terrace open spaces, and rooftop decks. These spaGes will nnh/ be n Ynted tllu aFds meeting this requirement nnly OR cites under an anre Rooftop decks are the least preferred type of open space, (D) Play areas for children, visible from dwelling units and located away from arterial streets, parking lots and on-site drainage facilities; Note: Required landscape buffer areas shall not be considered usable open space. (3) Usable open spaces should be positioned in areas with significant pedestrian traffic to provide interest and security; (4) _Consider views and sunlight in the desigR and IGGation of usable epeR spaGe [spaGes should (54) Integrate natural features into usable open space, when feasible; (65) Paths, seating, lighting and other pedestrian amenities should be utilized to make open spaces more functional and enjoyable; (76) Minimum required landscaped buffer areas shall not be included in calculations for the required usable open space. Page 11 ATTACHMENT A Table 3. Required buffers for side and rear yards. Landscape Types A, B, and C refer to the landscaping types referenced in subsection (4) above. Applicable Use(Bider iluist ocetlr nitlria) category 3' Category 4' Category 5' Category 6' (aldudes slitil family (includes lodalnp aai Small (iddudes fewl&W W, (htdudes heave hlduauy and YoWo aid Qfoup cafe stale fewl and Well hnlulWal usosl felled use$) fataAtM) Category 1' i;)' 16'Type A 10'*'Type A 10' :ft Type A 10' -W Type A (Incudes prism. Type B or 15'3V Tnx B or 15' W'T)pe B or 15' 40-'T}jx B or s�aairkOffe�l _, ` T%I)e C 20';W T}pe C 20'ff Type C 20' s$.Type ' Category 2' I'l -22T Type A 10''_8=Type A 10' 44' 'Type A 15' i�F Type A (hit1wes Iasi WL' Type B or 1 ViType B or 15' --t.4 T)pe B or 20'1&Type B or taa�dyh0�#hp.pultx IMtauums,mtd pu� Tygv e 20'-N Nx,C 20'* Ty��c C 30' Tyq>4 C c a�� r Category 3' 1 10' tr'Type A 10' --W Type A 10'M Type A 15':E'Type Bor 15' ' 'Type Bor 20'*T)IxBor 20' Type C 20'i'Type C 30'51FType C Catdgory d' -- ?� 10''x'T, A 10' W T)pe A 15'-2%5,�T)Te B or 20'40�T}7}e B or 20'-.+'T)Isc C 30'40-'Type C Category 5' X l t 10' VY Type A 15''f Type B or 20'*Type C Category 6' 1 1 X, X (4) The design plan should use planting strips or areas as barriers and/or screens to separate land uses or specific activities and provide visual relief from large expanses of parking areas or buildings. Specifically: (A) Planting areas should be a mix of evergreen and deciduous shrubs whose height and width will be proportionate to the area being planted; Page 12 ATTACHMENT A (B) Trees, shrubs, ground covers, and/or grasses that are native to the Puget Sound basin and are appropriate to the conditions of the site are preferred; (C) Care must be taken not to visually block lines of sight for vehicles or pedestrians or obscure businesses with landscape material that will be too large at maturity for the site; (12) Provide landscaping to screen parking lots from adjacent or neighboring properties. Specifically, screen parking lots with over fourteen stalls and within ten-five feet of adjacent property lines with Landscape Type A or y ten feet of Type B or C landscaping. Mason County may waive this requirement if parking is shared by the adjacent uses. Neighborhood Design in Belfair UGA 17.35.010- Purpose. The purpose of this section is to: (1) Enhance pedestrian and vehicular connectivity between residential areas and to surrounding uses and amenities; (2) Provide safe and attractive streets for residents; (3) Create cohesive neighborhoods designed around centralized park or open spaces; (4) Create walkable neighborhoods; (5) Create community open space amenities which lend identity to a neighborhood and are used by its residents in many ways; (6) Create a system of parks that are accessible and interconnected, providing a greater amenity to the community; (7) Retain sensitive natural areas and other unique natural features as community open space. 17.35.020-Standards. The following standards apply to all residential subdivisions and development unless otherwise noted: (1) _ with Gehesive ReighbeFhood URitG where all resideRts aFe no Mere than one quaFteF mile residential—streets—pedestrian--paths so that several smalleF areas Gan support biseGted by a GGI!eGtOF oF arterial read. TraffiG speeds should be no higheF thaR thirty five rnil per houF en resideRtial stFeets. Main pedestFian paths or streets inte a neighboFhood should treated as gateways with speGial 1and6G I 1 -1 .- -9, or other identifiable features� (2) House-Single family and driveway design. The following standards apply to new developments with more than four lots; (A) Design driveways with minimum amounts of impervious surface and minimum presence on the street to retain green-space and reduce surface water runoff. Driveways must meet the following standards: Page 13 ATTACHMENT A (i) _ the fFe fry property IiRe istwelve`feet. if autemah essis frern the aIle„ the m wimum width at the rear pFeperty line is eighteen feet (ii) Driveways and vehicle circulation pavements shall be the minimum size, necessary to accommodate vehicle storage and circulation. The county may require that pavement dimensions be modified to reduce impervious surface. Applicants are encouraged to use pervious materials, where feasible, such as split pavements with lawns or unit pavers in the center of the driveway, dwelling est fifty nersent of the residential lets l (B) Design homes that minimize the impact of garages on the street and enhance the sense of neighborhood. Specifically: (i) All homes should include a porch or covered entry facing the street, (ii) Garages visible from the street shall be setback at least five feet further than the front wall of the house facing the street; (3) Street Network. The following standards apply to new developments with more than four lots: (A) The street pattern for new residential development shall emphasize a connected network of streets rather than long irregular loops with dead-ends and cul-de-sacs. Such a network will provide better traffic flows, orientation, and shorter trips through the neighborhood. Intersections should occur at no more than four hundred foot intervals; (B) The street pattern should be adjusted for existing topography and other natural features, while maintaining interconnections and function; (C) Streets should interconnect neighborhoods_. At least thirty-three pement of streets should he thmugh streets; (D) Allow for future connections where topography permits a street to be extended in the future; (E) Consider alleys in the design of a street system—which have proven useful in reducing on- street parking pressure and pedestrian/driveway conflicts. Alleys are also the most appropriate location for utilities and other service facilities. Alleys also enhance the appearance of the street since garages will be located at the rear of homes; (4) Street Design. The following standards are consistent with the American Association of State Highway Transportation Officials (AASHTO) Green Book and apply to all public streets in residential areas with traffic volumes less than 4,000 average daily traffic and speeds less than 30 mph : (A) Residential streets shall be designed per Table 4; Page 14 ATTACHMENT A Table 4 Residential street design standards LOCAL NEIGHBORHOOD STREETS Classification Primary Collector Secondary or Sub-Collector Access Street Principal tFaffie arteriaicollector within residential areas. Conveys Conveys traffic from Carries very little or no Characteristics traffic from arterials to lower order streets. collectors to access streets. through traffic. Collectors are often key streets for bicycle access. Usual Average r�_ Daily Traffic 1,000-3,000 258400-1,000 0-4002-50 One 12Two 11'travel lanes Afve-Two 11'travel lanes At least two 12' lanes and (accommodating two lanes (accommodating two lanes Lane two 5'shoulders. 8' of traffic) and two 4' of traffic) and two Configuration parking lanes and/or 5' shoulders. -8' parking lanes; 2'shoulders. 6'or 7' bicycle lanes are or two 10'travel lanes and parking lanes or shoulders desireable. one 8' parking lane are are desireable. May go to desireable. 10' lanes. 30' 40'depending upon %yhethpff Curb to Curb OF 2530' X424'-26' Widthele lanes — 34' Page 15 ATTACHMENT A Recommend R.O.W. Including 60' 50' -5940' Sidewalks on Both Sides Level Design 3-50 mph 20 mph 20 mph Speed Range of Desirable 300'-500' 150'-300' 100'-150' Centerline Curb Radius Plano..Wigs 6--w+th� -tree tFeeS trees 4'si.J.,. alk a at least ene Sidewalks or S' S' side (except f9F e S+. etsen.inR SiMEW fe.,e Separated Paths on at least one side on at least one side hemes}5' on at least one side (B) The county may approve an alternative street design where the applicant can demonstrate that such alternative design achieves the following: (i) Enhances safety for pedestrians and vehicles, (ii) Provides durable construction but reduces environmental impacts (i.e., more less impervious surface), (iii) Street design is appropriate for site given existing topography and vegetation, (iv) Street design is consistent with the purpose of this section and is sufficient to accommodate the projected traffic; (5) Sidewalks and Trails. The following standards apply to all new residential development with more than four lots unless otherwise noted: (A) New development should be integrated with, and expand Belfair's system of community- wide trails (see Figure 6); (B) Sidewalks or pathways should be provided along public streets per Table 4 above; (C) The paving surface on all pedestrian paths should be appropriate to their use: (i) Concrete for sidewalks, (ii) Seamless materials like asphalt for bike/skating trails, (iii) Crushed gravel for nature trails, Page 16 ATTACHMENT A (iv) The county will consider alternative materials where the applicant can demonstrate that the material is appropriate for the projected use, durable, and easily maintainable; (D) All multi-lot developments over twenty acres should provide bicycle pathways or routes— especially if they connect with the planned community wide trail system, (6) Parks and Open Space. The following guidelines apply to all residential subdivisions with more than twenty-five lots and all multi-family development unless otherwise noted: (A) Develop--a A variety of public epen--recreation spaces shall be provided in residential subdivisions. The minimum recreation area required is 350 square feet per unit or lot. The recreation spaces should be evenly distributed where possible througout the subdivision as follows: in every GGMmunity to PFGvide for a variety of natural Gonditions and particularly for its youth. All neighborhood units 4-Jentified- in c-;ubseGtiE)R (1) abeve sheuld lay (i) Pocket parks or squares. These active recreation areas shoud Ibe a minimum of 5,000 square feed in size and should incorporate a children's play area, landscaping, and seating at a minimum. At least one side of the park perimeter shall front on a street are generally at least ene half,Tar--re im size @Rd Sh' uld be set aside f^r ^„^r„ seventy five dwelling units, in addition to neighborhood parks noted below. These spaces should have neighborhood landmarkssii�IGh as a fountain, McRu neRT bandstand, andlor other similar element tO Greate a foGal point and erganize othe park elements like lighting, landSGaping, and furniture. LandSGaping elements sh generally ROt FeStF!Gt gathering and GiFGUlatien. integrate the PGGket park or squares nto the pattern of neighborhood streets around it. At least sixty six peFGent ef the er should to be visible and accessible from the streets te-makeing them safer places. Parking shoul e en adja^ent streets and net within the nark itself, iii) Passive recreation areas. Passive recreation areas such as pathways and trails, seating areas and viewing areas are encouraged. No more than 50% of the total recreation area can be passive recreation. _Neighborhood parks required for larger developmeRtS ef ever Gne hundred units. These parks are generally over an aGre, but less than tWO aGres OR size and support M nfaFmal reGFeatiGnal nt-zP_d_s SUGh as small fields for kiGking a SeGGer ball er playing reading. Neighborhood parks should also iRGlude a small Ghildren's play area. At least thirty percent of its edges should front on, and be aGGessible frem IGGal sidewalks. Neighberheed parks should be aGGessible by side walk or walking path frern all reswdenGeS served. The parks should be within one quarter mole walk or from all res*denGes in its Reighborheed and should be sited at highly visible IGGatic)RS 00 GGmm Rity narks serve several n^ighberhoods and p to five thousand residents These parks demand greater GaFe on siting and Gan adjoin sGhools or ameRities hke lakes. Suc;h parks should inGlude sports GouFts, field sports, Ghildren's play area, piGRiG area, p6ib!'G restrooms, passive F r-reational areas, 1andSGaping, and walkways. Most aGcess should come by walking or biGYGliRg, but PFOV'S'E)RS for off street par" sheuld alse be made. Page 17 ATTACHMENT A F-1 LANOSCAPING TO CONNECTION TO DIFFERENTIATE ZONES BIKE,"TRAIL SYSTEM PARK1t+lIM,.. PASSIVE COURT SPORTS ECREATION 01LOREN'S PLAY AREA PICNIC FIELD SPORTS AREA STREET ACCESS RESTROOM ER• CON NEC TION TO FACTILITIES BIKE'TRAIL SYSTEM F*gure 77 Ane mule of a n mmUnity nark (iv) The county will consider alternate means of providing parks and recreation as long as they meet the intent of the standards: a. Providing off-site facilities for smaller developments, b. Contributing to county park and recreation funds, c. Setting aside land for future park development; (A) The county may require retention of existing natural features such as high points, ponds, wetlands, or streams as community open space. Concentrate development on the land of least natural value. Preserve existing natural landmarks such as significant trees to the extent possible. Incorporate passive recreational features such as footpaths into natural areas, except where access conflicts with important habitat resources. Page 18 ATTACHMENT A LOW IMPACT DEVELOPMENT 17.80.010- Purpose. The goal of low impact development is to conserve and use existing natural site features, to integrate distributed, small-scale stormwater controls, and to prevent measurable harm to streams, lakes, wetlands, and other natural aquatic systems from commercial, residential, or industrial development sites by maintaining a more hydrologically functional landscape. The purpose of this chapter is to establish the development guidelines requirements and low impact development projects. 0.1hile the use of individual low oFnpaGt development (LID) teGhniques does not neGessarily f6411 11 . . As part of meeting these purposes and goals, this chapter is intended to fulfill the following purposes: (1) Manage stormwater through a land development strategy that emphasizes conservation and use of on-site natural features integrated with engineered, small-scale hydrologic controls to more closely mimic predevelopment hydrologic conditions; (2) Encourage creative and coordinated site planning, the conservation of natural conditions and features, the use of appropriate new technologies and techniques, and the efficient layout of streets, utility networks and other public improvements; (3) Minimize impervious surfaces and effective impervious surfaces; (4) Encourage the creation or preservation of permanent forested open space; (5) Encourage development of residential environments that are harmonious with on-site and off- site natural and built environments; (6) Further the goals and the implementation of the policies of the comprehensive land use plan. 17.80.020-Applicability. This chapter shall apply to all new development in all zones within the Allyn and Belfair urban growth areas. These standards shall not apply to the construction of a single-family unit on a legal lot of record. These standards are in addition to other development regulations. If there are any conflicts between this chapter and other development regulations, the provisions of this chapter shall apply. 17.80.030- Design and development standards. Stormwater facilities shall be designed in accordance with the 2012 Stormwater Management Manual for Western Washington, as amended in 2014 and hereafter, consistent with the Mason County Shoreline Master Program (MCC 8.52). The thresholds, definitions, minimum requirements and exceptions, adjustment and variance criteria found in the NPDES Phase II Municipal Stormwater Permit, and including the mandatory incorporated provisions of the Stormwater Management Manual are included. editiGR. (2) Through the ur-se of LID integrated management pFaGtiGes identified On the Puget SGURd AGtion faGi!4t*e6 may be a aSnn�aIGU'lated Under the Department of EGE)Iegy's ')n('l�i Page 19 ATTACHMENT A (3) Water quaky treatment BMPs shall be provided to treat ninety five perGeRt of the r-UnGff volume per the Department of EGGIGgy StandaFds. (4) All areas subjeGt to Glearing and grading that have Rat been GoveFed by TfaGes, a FIGorporated into a drainage fadlity or engineered as strur--tur-al f.4-or slope shall, at pFejeG (5) AfteF the Gertif'Gate Of OGGUpanGy 'S issued, there shall be no net inGrease in effeGtqve shall be added to the faGe of the plat. (6) All projeGtS with Type A(eutwash) soils shall linfiltrate ene hundked peFGent of runeff. (7) All projeGtS shall provide a maintenanGe plan/prograrn that has been approved by the GouRty, (8) LID projeGtS shall redUGe the size Of Gonventienal detention fadlities (e.g., ponds) as follow&L assumpbons OR Table 17.80.030 2� Impervious SuFfaGe Maximum Limits and Modeling Assumptions. (R,o)ted a the GeRPentmennl volume by the neFCentage shown in Table 17.80.030 1: Rend (G) Apply suffir-ment LID teGhnmqLies to the projeGt so that wheR the teGhRoques are modeled using guidang-e frem Chapter 7 of the LID TeGhn'Gal GumdaRGe Manual for Puget Sound thle GonventmORal Pond volume is Fed6lGed to the required pond redUGt'c)n perGeRtage fGURd In perr,eRtages shOWR iR Table 17.80.02-0- 1. If thte site has already been disturbed, the site shall be reveoetated to moot the neFGentanes shGWR OR Table 17 R0 040 1 (9) LID PFE)jeGtS shall Rot eXGeed the m v'ous sur-faGe limits sheWR OR Table 17.80.030 2 under the roll lmn "LID ProleGt" TABLE 17.80.030 1! Pond Reduetion and Native Vegetation Requirements Ded UCtiOR (InfiltFatien i Vegetation impeNio� 0.30 �.,/br er m49fe1 3-% �2a-3 '���Y`C"r�arTacc"�" Rural Residential moo.-_.- Non Multifa" I i Residential 1.5 S"O 6"0 3% 15-OA 2.4 du/ac i j % 6"03" Resodetatiall 2.5 Page 20 ------------------------------------- ............. aL th 4- > > z CIO OrQ (D ATTACHMENT A minimtffn of seventy five pereen! of the toial read length. Table 17.80.030 21 impenious Surfsee Maximum Limits and Modeling Assumptions Conventional r % Dwelling Units PeF AGFeww2 Modeling Assumption Assumpti Non Multifamily Res*dentW-- n ac- Non Multifamily Residential hyo g3�o z�-5-fo 7"o 1.5-2mac Non Multifamily Residential —'��e 3346 €r5°6 2.5 Non Multifamily Residential 3.5-4.9 d��/.,� 4996 g9�6 ac Nen Multifamily Residential 5"o /ac- 7. 0- o /— -duTac- a� ac Non Multifamily Residential- S"o 3$$du/ac Multifamily Residential o GemmeFeiai 9"o 3�°6 lti es all 1,.,,.,1 s ,.F ees tha4 impede ififiltf tion f fai.F ll into tL.e undeflying soil pfefile. Many LID teeliniques impr-ove the ability of watef to ififiltfeAe into the soil. These teelHiiqttes eount against the impefNiOus suffaee totals opAy to!he extent indieated by !`hapte,.7 of the LID Te..l,.,ieal Gtti lmee >\fent l 2. Dwelling units per-aer-e is based en gfess density. Page 22 ATTACHMENT B 17.03.022 Electric Vehicle Infrastructure A. Purpose. This section provides opportunities for electric vehicle infrastructure for all zoning districts in the county.These regulations are intended to: 1. Provide adequate and convenient electric vehicle charging stations to serve the needs of the traveling public; 2. Provide opportunities for Mason County residents to have safe and efficient personal electric vehicle charging stations located at their place of residence; and 3. Provide the opportunity for commercial and industrial projects to supply electric vehicle charging station services to their customers and employees. B. Applicability. 1. Electric vehicle infrastructure is permitted, as follows: a. Electric vehicle charging stations equipped with Level 1 or Level 2 charging equipment as an accessory use in all zoning districts. b. Rapid charging stations also known as Level 3 charging in Urban Growth Areas within Village Commercial, Tourist Commercial, Highway Commercial, Business Park, Public Facility, Planned Development, Festival Retail, Mixed Use, General Commercial, Business Industrial, Low Intensity Mixed Use, Commercial-Industrial, Airport Industrial, Industrial, Public Institutional, zones. c. Battery exchange stations in Urban Growth Area Industrial Zones including: Business Industrial, Commercial-Industrial,Airport Industrial, and other industrial zones. C. Definitions. For the purposes of this section, the following definitions shall apply: Battery exchange station "Battery exchange station" means a fully automated facility that will enable an electric vehicle with a swappable battery to enter a drive lane and exchange the depleted battery with a fully charged battery through a fully automated process, which meets or exceeds any standards, codes, and regulations set forth by Chapter 19.27 RCW and consistent with rules adopted under RCW 19.27.540. Charging levels "Charging levels" means the standardized indicators of electric force, or voltage, at which an electric vehicle's battery is recharged.The terms 1, 2, and 3 are the most common electric vehicle charging levels, and include the following specifications. • Level 1 is considered slow charging (120-volt AC). • Level 2 is considered medium charging (208-or 240-volt AC). ATTACHMENT B • Level 3 is considered fast or rapid charging (480-volt AC). Electric vehicle "Electric vehicle" means any vehicle that operates, either partially or exclusively, on electrical energy from the grid, or an off-board source, that is stored on-board for locomotive purpose. "Electric vehicle" includes: • battery electric vehicle; • plug-in hybrid electric vehicle; • neighborhood electric vehicle; and • medium-speed electric vehicle. Electric vehicle charging "Electric vehicle charging station" means a public or private parking station space that is served by battery charging station equipment that has as its primary purpose the transfer of electric energy(by conductive or inductive means)to a battery or other energy storage device in an electric vehicle, consistent with RCW 46.08.185. Rapid charging station "Rapid charging station" means an industrial grade electrical outlet that allows for faster recharging of electric vehicle batteries through higher power levels and that meets or exceeds any standards, codes, and regulations set forth by Chapter 19.28 RCW and consistent with rules adopted under RCW 19.27.540. D. General Requirements. Installation of electric vehicle infrastructure must be consistent with the rules for electric vehicle infrastructure requirements adopted by the State Building Code Council and the Department of Labor and Industries for the installation of electric vehicle infrastructure. All wires and equipment that convey electric current and any equipment to be operated by electric current must be consistent with the standards in RCW 19.27.540 and 19.28.281. E. Process. 1. An application to establish electric vehicle infrastructure must obtain an electrical permit through Washington State Department of Labor and Industries. 2. Battery exchange stations that are an addition to an existing use require a site plan review process consistent with Mason County Code Section 17.05.046. 3. New battery exchange stations require a review process consistent with Mason County Code Section 8.48.050. Uut-,, MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: March 19, 2019 Agenda Item # .3 (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8062936-8063078 $ 374,547.20 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County 4941Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 4,119,342.56 Direct Deposit YTD Total $ 3,389,590.58 Salary Clearing YTD Total $ 3,782,312.13 Approval of Treasure Electronic Remittances YTD Total $ 448,051.26 RECOMMENDED ACTION: ARproval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s 8062936-8063078 $ 374,547.20 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Michael MacSems Action Agenda _X_ Public Hearing Other DEPARTMENT: DCD EXT: 571 DATE: 3/19/19 Agenda Item # �( � Commissioner staff tcycom tete BRIEFING DATE: 3/4/19 BRIEFING PRESENTED BY: Michael MacSems [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of three 2019 Heritage Grant applications totaling $11,521 on the March 19th BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) At their February 2019 monthly meeting the MCHPC voted to forward the following Heritage Grants to the BOCC for,approval: Pickering Community Club: $4,746 towards the cost of a roof replacement for the Grant School House. Great Bend Center for Music: $4,000 towards the cost of commissioning a new piece of music incorporating Salish and settler musical themes which will premiere at Carnegie Hall in 2019. The music will also be performed locally and will be available for future performances. Mason County Historical Society: $2,775 to buyer a 36"scanner for historic maps. BUDGET IMPACTS: The Historic Preservation Commission budgeted $12,000 for fiscal year 2019, If approved by the BOCC, this grant cycle will cost the Historic Preservation fund $11,521 and there wilt only be one Heritage Grant cycle this year. RECOMMENDED OR REQUESTED ACTION: Approval three 2019 Mason County Heritage Grants, as discussed above, for a total amount of $11,521. ATTACHMENTS: Grant Contracts with Scope of Work (Exhibit "A"). Action Item Summary Form Heritage Grants.doc HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract')is entered into as of March 12,2019 by and between Mason County(the"County"),and the Pickering Community Club(the"Grantee"). Pickering Community Club Mason County c/o Jonelle Adams c/o Mason County Historic Preservation Commission 2736 Gravelly Beach Loop NW 615 W Alder Street Olympia,WA 98502 Shelton,WA 98584 (206)-235-7830 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$4,746 to cover the cost of roof repairs in order to stabilize and preserve the historic Grant School House. 2.The County is granting up to the$4,746 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees'to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report'of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement ,to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties,shall continue until six months from that date. March 12,2019 to September 10,2019 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 9,2019). 16A 3.Grantee's Obli ag tions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local; state, and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 16A Exhibit A: Pickering Community Club: Scope of Work and Deliverable Receipts and photographs documenting that the installation of a new roof has been completed and paid for on the historic Grant School House and historic shed. HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 12,2019 by and between Mason County(the"County"),and the Great Bend Center for Music(the"Grantee"). Great bend Center for Music Mason County c/o Matthew Melendez c/o Mason County Historic Preservation Commission P.O.Box 501 615 W Alder Street Union,WA 98592 Shelton,WA 98584 (206)-9314338 Attn:Michael MacSems (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$4,000 towards the cost of commissioning a new unique piece of music drawing on Salish and settler musical themes.The new music will premiere at Carnegie Hall in New York,but will also be available to local choirs for local performances in the future. 2.The County is granting up to the$4,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 12,2019 to September 10,2019 e The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 9,2019). 16B 3.Grantee's Obli ag tions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 16B Exhibit A: Great Bend Center for Music Scope of Work and Deliverable -A signed contract marked as paid by the composer(John Muehleisen) -A hard copy of the finished score -A recording of a performance of the work and a copy of the program from that performance HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 12,2019 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Mason County Historical Society Mason County Attn:Liz Arbaugh c/o Mason County Historic Preservation Commission P.O.Box 1366 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)-426-1020 Attn:Michael MacSems . (360)427-9670 ext.571 RECITALS 1.The Grantee has applied for a grant up to the amount of$2,775 to purchase a large format scanner that will be used to scan large format historic maps(and other documents)allow these images to be shared online and protecting the original documents from additional handling. 2.The County is granting up to the$2,775 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein,and intending to be legally bound,the parties herein agree as follows: 1.Emuement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and.a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product*prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 12,2019 to September 10,2019 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July 9,2019). 16C 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 16C Exhibit A: Mason County Historical Society Scope of Work and Deliverable Paid receipt for and photograph of an operational Colortrac Smart LF 36-inch wide color scanner. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Acting Deputy Director Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: March 19, 2019 Agenda Item # , BRIEFING DATE: March 11, 2019 BRIEFING PRESENTED BY: Jerry W. Hauth and Loretta Swanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Honorary Road Sign Honoring Kerry Schuffenhauer BACKGROUND: In 2018, the Board of Commissioners expressed a desire to recognize and honor Kerry Schuffenhauer for the 37 years of public service in the Mason County Public Works U&W Management Division by naming a county road after her. After reviewing options, Public Works recommended adopting an Honorary Road Sign Program. On February 5, 2019, the Board held a public hearing and adopted an Honorary Road Sign Program that develops a process that adds honorary signs to county maintained roads without changing the road name. The program allows Commissioners to approve up to four (4) Honorary Road Sign application per year. This is the first application received for the new program. BUDGET IMPACTS: The cost to produce and install the honorary signs is estimated to cost $200. Honorary Road Signs are displayed for a period of five-years. At the end of the five years the honoree may reimburse for sign manufacturing and material costs if they wish to keep the sign. RECOMMENDED ACTION: Recommend the Board to approve a resolution designating East MCRA Road with an honorary Road Sign "Schuffenhauer Way" in honor of Kerry Schuffenhauer. ATTACHMENTS: Kerry Schuffenhauer Recognition Resolution Application MASON COUNTY RESOLUTION NO. A RESOLUTION PLACING AN HONORARY ROAD SIGN ON EAST MCRA ROAD WITH THE NAME OF"SCHUFFENHAUER WAY", HONORING KERRY SCHUFFENHAUER WHEREAS, the Mason County Board of Commissioner adopted an Honorary Road Sign Program on February 5, 2019 providing a process to make honorary road name designations to recognize the significant contributions by or importance of certain individuals and organizations to Mason County by placing an honorary road sign on sections of public county roads in their honor for a specific period of time WHEREAS,Kerry Schuffenhauer was employed continuously by Mason County from January 1, 1981 until March 30,2018,retiring as a Program Support Technician for the Utilities & Waste Management Division of the Public Works Department; and WHEREAS,Kerry Schuffenhauer admirably served the citizens of Mason County with her full commitment to her job responsibilities, to work as a team member with fellow Public Works staff members,other departmental staff and officials of Mason County. WHEREAS, the Mason County Board of Commissioners hereby recognize that the service of Kerry Schuffenhauer was an asset to Mason County; and expresses gratitude and sincere appreciation for her thirty six years of service. NOW THEREFORE, BE IT RESOLVED that Public Works place an honorary road name sign "Schuffenhauer Way" on East MCRA Road for the duration of 5 years and a copy of this Resolution be presented to Kerry Schuffenhauer as a dedication and faithful Mason County employee with our sincere appreciation. DATED this of March 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: RANDY NEATHERLIN,Chair MELISSA DREWRY, Clerk of the Board KEVIN SHUTTY,Commissioner SHARON TRASK,Commissioner APPROVED AS TO FORM: TIM WHITEHEAD, Ch. DPA Cc: Public works Sheriff Prosecutor MASON COUNTY DEPARTMENT OF PUBLIC WORKS N HONORARY ROAD NAME SIGN APPLICATION APPLICANT INFORMATION Date: 3-6-19 Phone Number(s): 360.427.9670 Applicant: Mason County Commissioners Email: N/A Mailing Address: 411 N 5th Street City: Shelton State: WA Zip: 98584 REQUEST INFORMATION Type of Honorary Request: ® Public ❑ Private ❑ State ❑ Business Name of Honoree: Kerry Schuffenhauer Road Requesting to Designate: MCRA Road, County Road No. 51750 Honorary Sign: Schuffenhauer Way Living Individual: ® Yes ❑ No REASON FOR PROPOSED REQUEST Please select the category that would best apply and provide a brief explanation that applies to the honoree of their impact on a local, state or national level. Not all criteria will be applicable with each request. Additional information including letters, signatures, documents etc. can be attached with application Category of Request: ❑ Cultural ❑ Historical ❑ Humanitarian ❑ Significant Lineage ® Distinguished Career It is the County Commissions desire to recognize and honor Kerry for the 37-years of public service in the Mason County U&W Management Division. GEOGRAPHIC AFFILIATION Please provide a brief explanation of the relationship between the area of the request honorary designation and the honoree's impact. Kerry spends a lot of time up at the MCRA ball fields with her family. This road would be a great location to honor Kerry for her career and dedication to Mason County: OFFIAL USE ONLY Signature of Approval Additional Comments: Chair: Date: Sign Description: Resolution No, Total Cost$ Recommendation: ❑ Approve ❑ Deny Mason County Public Works 100 W Public Works Drive Shelton, WA 98584 Office: (360)427-9670,450;Fax: (360)427-7783 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Sheesley, PE, County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: March 19, 2019 Agenda Item # BRIEFING DATE: March 11, 2019 BRIEFING PRESENTED BY: Diane Sheesley [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Mason County Public Works Annual Certification for Calendar Year 2018 Background: Public Works has completed the forms from the County Road Administration Board for Annual Certification for calendar year 2018. Among those forms, the following require the Chair of the Board's signature. They are: 1) Annual Certification for - 2018 2) Certification of Expenditures for Traffic Law Enforcement — 2018 3) Certification of Expenditures for Fish Passage Barrier Removal — 2018 Once the Chair has executed these forms, Public Works will include them in the submittal to the County Road Administration Board (CRAB). Recommended Action: Recommend the Board of County Commissioners execute the Annual Certification for Calendar Year 2018; Certification of Expenditures for Traffic Law Enforcement — 2018; and, Certification for Expenditures for Fish Passage Barrier Removal — 2018. The certifications will be included in the annual submittal to the County Road Administration Board by the Department of Public Works. Attachments: Annual Certification Certification of Expenditures for Traffic Law Enforcement Certification of Expenditures for Fish Passage Barrier Removal C.A.R.S. Page 1 of 1 Mason County Reports for 2018 Digital Submittal Certification for Forms Due April 1 st A The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. Q 2018 RAP Certification of Road Fund Expenditures for Traffic Law Enforcement I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. /2 11 Date: 3 / County Sheriff Signed: Date: S04 County Auditor Signed: Date: Chair/Executive --------------------------------------------------------------------------------------------- Q 2018 Certification of Road Fund Expenditures for Fish Passage Barrier Removal Q 2018 Annual Certification I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. Signed: Date: Chair/Executive Signed: Date: -- County Engineer ------------------------------------------------------------------------- Q 2018 Annual Construction Report Q 2018 County Arterial Preservation Report Q 2018 Maintenance Management Annual Certification I hereby certify that the Annual Construction Report,County Arterial Preservation Report,and Maintenance Management Certification are true and accurate and that I have reviewed, approved,and submitted said reports to the County Road Administration Board in accordance with WAC 136. Signed: Date: CountyEngineer ------------------------------------------------------------------------- https://www.crab.wa.gov/cars/ 3/1/2019 3/12/2019 C.A.R.S. Mason County Annual Certification For Calendar Year 2018 WAC 136-04 MANAGEMENT AND ADMINISTRATION A. During 2018 the County Engineer performed the duties and had the responsibilities specified in Yes RCW 36.80.030. B. At any time during 2018 was there a vacancy/change in the position of County Engineer? If so, Yes were the procedures in WAC 136-12 followed? Explanation: Yes the procedures were followed. C. The processing of County Road Accident Reports during 2018 complied with WAC 136-28. Yes D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial Yes road system in 2018 per WAC 136-14-020. E. As of December 31, 2018 the management of the county road department was in accordance with policies set by the county legislative authority including, but not limited to, the following specific policies required by WAC 136-50-050: *Has your agency sent the most recently adopted version to CRAB WAC 136-50-051? POLICY WAC DATE OF CURRENT VERSION Re: Organization 136-50-051 11/13/2018 Re: Personnel Practices 136-50-052 04/03/2018 Re: Complaint Handling 136-50-053 02/20/1990 Re:Work for Others 136-50-054 02/13/2018 Re: Utility Accommodation 136-50-055 11/14/2006 Re: Priority Programming 136-14-030 06/03/2004 F. The following were submitted to CRAB in a timely manner: DOCUMENT WAC DUE DATE DATE OF ADOPTION / DATE SENT TO PREPARATION CRAB '18 Six-Year Program 136-15-050 31-DEC-17 11/28/2017 12/27/2017 '18 Annual Construction Program 136-16-040 31-DEC-17 11/28/2017 12/27/2017 18 CAPP Program 136-300-060 31-DEC-17 12/19/2017 12/27/2017 '18 Road Fund Budget 31-DEC-17 12/19/2017 12/27/2017 '18 Maintenance Management Work 136-11-040 31-DEC-17 12/27/2017 12/27/2017 Plan & Budget '18 Road Levy 136-150-021 01-FEB-18 02/06/2018 01/24/2018 '17 Certification of Road Fund Exp. 136-150-022 01-APR-18 03/20/2018 03/20/2018 For Traffic Law Enforcement '17 Engineer's Certification of Fish 136-150-023 01-APR-18 03/20/2018 03/27/2018 Barrier Removal Costs '17 Certification of Road Fund Exp.for 136-150-025 01-APR-18 Marine Navigation and Moorage '17 Annual Construction Report 136-16-050 01-APR-18 03/27/2018 03/27/2018 '17 CAPP Report 136-300-090 01-APR-18 03/22/2018 03/27/2018 '17 Maintenance Management 136-11-050 01-APR-18 03/20/2018 03/20/2018 Certification '17 Annual Certification 136-04-030 01-APR-18 03/20/2018 03/27/2018 '17 Road Log Update 136-60-030 01-MAY-18 12/20/2017 01/01/2018 '18 PMS Certification for CAPA 136-70-070 31-DEC-18 12/18/2018 12/18/2018 Eligibility Explanation: Certification of Road Fund Exp.for Marine Navigation and Moorage is not required for Mason County. about:blank 1/2 3/12/2019 C.A.R.S. G. Projects to which construction expenditures were charged were all on the originally adopted 2018 Yes Annual Program or as amended per WAC 136-16-042-Attach Amendments. (If No, please attach a brief explanation.) H. The County's construction by county forces limit for 2018 computed in accordance with RCW $1,270,103.75 36.77.065: I. The actual expenditure for construction by county forces as reported in the 2018 Annual Const. $61,513.26 Report: J. As required by WAC 136-20-060, a written Bridge and Inspection Report for 2018 was furnished to 04/30/2018 the legislative authority on (attach a copy): abouttlank 2/2 3/13/2019 C.A.R.S. Mason County 2018 CERTIFICATION OF ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT WAC 136-150-022 Total Road Levy_ Budgeted Road Levy revenue (as listed on the Road Levy Certification -WAC 136- $10,721,216.00 150-021): Actual Road Levy revenue produced: $10,648,052.96 Traffic Law Enforcement Paid by Road Levy. Diversion: Budgeted Road Levy Diversion (as listed on the Road Levy Certification -WAC 136- $2,160,000.00 150-021): Actual amount of Diverted Road Levy: $2,160,000.00 Was Diverted Road Levy deposited in a specific and identifiable account (RCW Yes 36.82.040): Traffic Law Enforcement Paid by Road Fund Expenditures: Budgeted cost reimbursements and/or operating transfers from the Road Fund: Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: Total Road Portion Traffic Law Enforcement Expenditures: $2,160,000.00 Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS)_ $2,173,256.05 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article ll, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified on the "Engineer's Certification Form") by_ • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Chair, Board of County Commissioners OR County Executive about:blank 1/1 3/12/2019 C.A.R.S. FISH PASSAGE CERTIFICATION WAC 136-150-023 Submitting County: Mason Budget Year: 2018 Fish Passage Barrier Removal Projects Total Project Project Cost Outside % of Total Cost (25% Name Cost of ROW Allowed by WAC) Total Expenditures for Fish Passage Barrier Removal Outside County Rights- of-Way Total Annual Road Construction Budget: $0.00 X 0.005 1/2% of Total Annual Road (Limit of"Outside of Right-of-Way" expense) =$0.00 Total Expenditure for Fish Passage Barrier Removal Outside County Right- $0.00 of-Way RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070 , as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. abouttlank 1/1 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 530 DATE: March 19, 2019 Agenda Item # —7 Commissioner staff tdcom tete BRIEFING DATE: March 18, 2019 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval for Mason Conservation District to apply for end of biennia funding in the amount of $38,000 for education and outreach for the Voluntary Stewardship Program (VSP). Background: Enacted by the Growth Management Act in 2011, the Voluntary Stewardship Program (VSP) is an alternative to traditional top-down regulations for the protection of critical areas on agricultural land. The framework of this program is characterized by choices at the county and landowner level. In those places where agricultural activities intersect with sensitive critical areas the Program promotes incentives for agricultural landowners and operators to voluntarily enhance the condition of those areas through restoration projects and farm management practices. Mason County has opted in to the VSP and reached out to stakeholders forming the VSP Watershed Work Group to prepare a Work Plan to include goals and benchmarks for protection and enhancement of critical areas through Individual Stewardship Plans. The Mason Conservation District has been appointed by the Mason County Board of Commissioners to implement the Program and provide technical assistance. Budget Impacts: This funding will go to the Mason Conservation District. RECOMMENDED ACTION: Approval for Mason Conservation District to apply for end of biennia funding in the amount of$38,000 for education and outreach for the Voluntary Stewardship Program ( VSP). Attachment(s): Submission information End of Biennium Funds Needed Page 1 of 2 Frank Pinter- End of Biennium Funds Needed From: "SCCgrants@scc.wa.gov" <noreply+627919el9e87e189@formstack.com> To: John Bolender<JBolender@masoncd.org> Date: 3/13/2019 9:52 AM Subject: End of Biennium Funds Needed Formstack Logo Formstack Submission For: VSP End of Biennia Funding Request Submitted at 03/13/19 9:52 AM County Requesting Mason Funds: Requestor's Email: JBolender@masoncd.org Requestor's Name: John Bolender Eligible Funding Education and outreach Category: Where in your VSP work plan is this kind of on-the-ground cost- share implementation project called for?: Please describe the on- the-ground cost-share implementation project: Chapter 23 OUTREACH STRATEGY Outreach Events: Targeting Individual Where in your VSP Communities, page 108 work plan is this Community Based Meetings, page 109 outreach and education Print and Broadcast Media, page 111 file:///C:/Users/fpinter/AppData/Local/Temp/XPgrpwise/5 C88F9BCMasonmai1100161747... 3/14/2019 End of Biennium Funds Needed Page 2 of 2 called for?: Building Awareness Through Branding,page 112 Voluntary Stewardship Overview and Individual Plan Checklist,page 114 Targeting Individual Communities: Utilizing data gathered indicating where ag activities occur on critical areas, develop landowner database where that occurs for individual outreach to provide VSP information and offer specific technical assistance through mailers Community Based Meetings: create a basic and easily understood PowerPoint presentation useful to all audiences that can be taken to a variety of meetings. Print and Broadcast Media: friendly website Please describe the design to provide information, maps,photos, education and outreach benefits, history and access to ISP Checklist; to be conducted under work on social media opportunities and this request: applications Building Awareness Through Branding: continue to work with Group on art design and slogans for promotional materials and website presence;print materials including flyers and brochures for distribution Voluntary Stewardship Overview and Individual Plan Checklist: the checklist continues to be updated into a usuable document and will become part of an interactive portion of the website to be completed and submitted online as well as hard copy distribution. Amount requested: $38,000.00 Required Acceptance: Yes Copyright©2019 Formstack,LLC.All rights reserved.This is a customer service email. Formstack, 11671 Lantern Road,Suite 300,Fishers,IN 46038 file:///C:/Users/fpinter/AppData/Local/Temp/XPgrpwise/5 C88F9BCMasonmai1100161747... 3/14/2019 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 530 DATE: March 19, 2019 Agenda Item # g g Commissioner staff to com tete BRIEFING DATE: March 11, 2019 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the Memorandum of Understanding (MOU) between the Mason County Prosecuting Attorney and Woodworkers Local Lodge W38, I.A.M. EXECUTIVE SUMMARY: This MOU modifies the current Collective Bargaining Agreement to reflect a new pay scale, effective April 1, 2019 for the Deputy Prosecuting Attorneys. BUDGET IMPACTS: $3,458 for 2019 RECOMMENDED OR REQUESTED ACTION: Approval of the Memorandum of Understanding (MOU) between the Mason County Prosecuting Attorney and Woodworkers Local Lodge W38, I.A.M. to reflect the new pay scale, effective April 1, 2019. Attachment: MOU Briefmg Summary 3/12/2019 MEMORANDUM OF UNDERSTANDING Between Mason County Mason County Prosecuting Attorney And Woodworkers Local Lodge W38, I.A.M Mason County, The Mason County Prosecuting Attorney and the Woodworkers Local Lodge W38, I.A.M representing the Mason County Deputy Prosecuting Attorneys agree to make adjustments to the current Collective Bargaining Agreement as prescribed below. Whereas:The parties are in a current Collective Bargaining Agreement with a term expiring December 31, 2019. Whereas: The parties jointly acknowledge that Mason County has a demonstrated recruit and retain issue regarding employment and is significantly out of line with comparable jurisdictions. Whereas: The ability to provide necessary and essential public services is adversely affected by the current employment and compensation status. Whereas:The parties agree to modify the current Collective Bargaining Agreement to reflect the following new pay scale, effective April 1, 2019: Effective April 1, 2019 Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 DPA 1 $5,311.13 $5,443.91 $5,580.01 $5,719.51 $5,862.50 $6,009.06 $6,158.84 $6,313.34 DPA II $6,470.18 $6,631.68 $6,797.92 $6,967.64 $7,142.04 $7,321.10 $7,503.70 $7,692.10 DPA III $7,884.06 $8,080.70 $8,284.36 $8,490.36 $8,702.62 $8,920.18 $9,143.19 $9,371.77 Whereas: The parties agree this change in pay structure requires a review of Job Descriptions which will be completed and incorporated into the Collective Bargaining Agreement upon renewal, additionally, because of the change employees who, as of March 6, 2019, are at DPA I Step 1 and 2 will receive pay commensurate with the scale above, employees in and DPA II Step 2, DPA III Step 4, and DPA III 5 will be adjusted to DPA I Step 8, DPA II Step 7 and DPA II 8 respectively. As agreed, on this day of March 2019 For Mason County: For Woodworkers Local Lodge W38, I.A.M Kevin Shutty, Chair Wayne Thompson For Mason County Prosecuting Attorney Randy Neatherlin, Commissioner Sharon Trask, Commissioner Michael Dorcy MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: March 19, 2019 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 2/19/19 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the contract amendments to the Visitor Information Center contracts for 2019 enhanced visitor information services. This increases the contracts by the following: Shelton Mason Chamber of Commerce, $12,600 and North Mason Chamber of Commerce, $7,200. Background: Mason County receives funds from room taxes imposed on lodging facilities. These funds can be expended for activities established by and eligible under State law. Tourism promotion is defined under RCW 67.28.080 as"...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." A Request for Proposals (RFP) to enhance 2019 VIC services for a total of $19,800 was issued and three proposals were received. Shelton Chamber- $18,715; North Mason Chamber - $7,618 and Olympic Culinary Loop - $3,500. The Lodging Tax Advisory Committee met on February 6 and recommended the Commissioners award $12,600 to the Shelton Chamber and $7,200 to the North Mason Chamber for 2019 enhanced visitor information services. Budget Impacts: Total 2019 VIC contracts: Shelton Chamber, $70,000; North Mason Chamber, $40,600 from Lodging Tax Fund. RECOMMENDED ACTION: Approval of the contract amendment to the Visitor Information Center contracts for 2019 enhanced visitor information services. This increases the contracts by the following: Shelton Mason Chamber of Commerce, $12,600 and North Mason Chamber of Commerce, $7,200. MASON COUNTY PROFESSIONAL SERVICES CONTRACT AMENDMENT#2 NORTH MASON CHAMBER OF COMMERCE 2019 ENHANCED VISITOR INFORMATION CENTER SERVICES THIS CONTRACT AMENDMENT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY'and North Mason Chamber of Commerce, hereinafter referred to as "CONTRACTOR" for Enhanced 2019 Visitor Information Services. As allowed under General Conditions, Modifications, either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. This Amendment increases the 2019 contract for Visitor Information Services by$7,200. CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). The total compensation for 2019 services shall not exceed $40,600 unless additional awards are made. All other terms of the contract remain the same. Scope of Services: The CONTRACTOR agrees to provide to COUNTY the additional visitor information services as presented in their response to the Request for Proposals and identified in the following Scope of Services. These are in addition to the Scope of Services in original contract. • Free Customer Service training for Mason County businesses—4 two-hour workshops • Reprint of Mason County Padded Map, 50 pages per pad, print 40 • Expand staff hours at the Union Visitor Information Center. Add the hours of Noon to 5 p.m. on Fridays, Memorial Day through Halloween • Focus on Visit Union Facebook and Instagram to drive tourism to Union Accounting and Payment for CONTRACTOR Services: Invoices shall be submitted for services performed in accordance with the Scope of Work. Acceptable invoices will be processed within 30 days of receipt. DATED this 19th day of March, 2019. NORTH MASON COUNTY BOARD OF COUNTY COMMISSIONERS CHAMBER OF COMMERCE SHELTON,WA MASON COUNTY,WASHINGTON Stephanie Rowland, Executive Director Kevin Shutty, Chair Dated: Dated: APPROVED AS TO FORM: Tim Whitehead, Chief DPA J:\LTAC\2019\Contracts\VIC\Contract amendment for enhanced 2019 VIC services- North Mason.docx Page 1 of 1 MASON COUNTY PROFESSIONAL SERVICES CONTRACT AMENDMENT#2 SHELTON-MASON COUNTY CHAMBER OF COMMERCE 2019 ENHANCED VISITOR INFORMATION SERVICES THIS CONTRACT AMENDMENT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY' and Shelton Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR" for Enhanced 2019 Visitor Information Services. As allowed under General Conditions, Modifications, either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. This Amendment increases the 2019 contract for Visitor Information Services by $12,600. CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). The total compensation for 2019 services shall not exceed $70,000 unless additional awards are made. All other terms of the contract remain the same. Scope of Services: The CONTRACTOR agrees to provide to COUNTY the additional visitor information services as presented in their response to the Request for Proposals and identified in the following Scope of Services. These are in addition to the Scope of Services in original contract. • Restoration of wall mounted 3D topographical map of the Olympic Peninsula at the Hoodsport VIC • Create a Wi-Fi Hotspot at the Hoodsport Vic • Consolidate and/or create translated visitor materials including welcoming signage and directional street signage • Implement a lodging proprietor outreach for staff and volunteers Accounting and Payment for CONTRACTOR Services: Invoices shall be submitted for services performed in accordance with the Scope of Work. Acceptable invoices will be processed within 30 days of receipt. DATED this 19th day of March, 2019. SHELTON-MASON COUNTY BOARD OF COUNTY COMMISSIONERS CHAMBER OF COMMERCE SHELTON,WA MASON COUNTY,WASHINGTON Heidi McCutcheon, Executive Director Kevin Shutty, Chair Dated: Dated: APPROVED AS TO FORM: Tim Whitehead, Chief DPA J:\LTAC\2019\Contracts\VIC\Contract amendment for enhanced 2019 VIC services-Shelton Chamber.docxPage 1 of 1 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Hearing Other DEPARTMENT: Human Resources EXT: 422 COMMISSION MEETING DATE: 3/19/19 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: March 11, 2019 BRIEFING PRESENTED BY: Frank Pinter [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to amend Resolution 17-19 to revise the Non-Represented Salary Scale Range Alignment by approving a 1.5% general wage increase and removing the Chief Deputy Prosecuting Attorney from the Non Represented Salary Scale effective April 1, 2019. Background: The Board has determined that a 1.5% general wage increase for all Non-Represented employees to maintain parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County. The Board has authorized the Chief Deputy Prosecuting Attorney be removed to a separate Resolution to link the wage directly by 75% to that of a Superior Court Judge. RECOMMENDED OR REQUESTED ACTION: Approval to amend Resolution 17-19 to revise the Non-Represented Salary Scale Range Alignment by approving a 1.5% general wage increase and removing the Chief Deputy Prosecuting Attorney from the Non Represented Salary Scale effective April 1, 2019. ATTACHMENT: Resolution and Non-Represented Salary Scale Range Alignment t RESOLUTION NO. AMENDING RESOLUTION NO. 17-19 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNEMENT BY APPROVING A 1.5% GENERAL WAGE INCREASE AND REMOVING CHIEF DEPUTY PROSECUTING ATTORNEY FROM THE NON REPRESENTED SALARY SCALE WHEREAS, RCW 36.16.070 states that"...the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget..."; and WHEREAS, RCW 36.16.070 states that"...In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation..."; and WHEREAS, the Board has determined that a 1.5% general wage increase for all Non- Represented employees to maintain parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County; and WHEREAS, consistent with Board Resolution No. 56-15, the Board will continue to allow step increases for Non-Represented employees, consistent with policy; and WHEREAS, the Board of County Commissioners approval to removing the Chief Deputy Prosecuting Attorney's salary from the Non-Represented Salary Scale as adopted on Resolution No. tying this position to the wage of the Superior Court Judge at 75%; NOW, THEREFORE BE IT RESOLVED, effective April 1, 2019 the Board of County Commissioners does hereby amend the Non-Represented Salary Table by 1.5% general wage increase and approving the revised Scale Range Alignment by removing the Chief Deputy Prosecuting Attorney from the Non Represented Salary Scale. DATED this day of March 2019. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Michael Dorcy, Prosecutor Sharon Trask, Commissioner Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities &Waste Mgmt 4010 County Engineer 4008 Interim Deputy Director Public Works 4006 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water &Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 31 Public Works Finance Manager 2011 Page I 1 of 2 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 1 4031 25 Program Manager 1 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Page 12 of 2 Effective April 1, 2019 *Amounts may vary slightly after calculation done in Munis RANGE ENTRY ENTRY MAX STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ANNUAL "Step 0" ANNUAL 46 113,917.83 9,493.15 9,736.61 9,986.28 10,242.28 10,504.95 10,774.27 129,291.19 45 92,784.07 7,732.01 8,117.38 8,524.38 8,737.57 8,956.44 9,178.75 110,144.96 44 90,553.92 7,546.16 7,924.65 8,321.42 8,528.90 8,742.09 8,960.99 107,531.86 43 88,337.64 7,361.47 7,729.73 8,116.20 8,320.30 8,526.63 8,740.96 104,891.48 42 86,271.43 7,189.29 7,548.45 7,924.65 8,124.18 8,327.12 8,534.61 102,415.29 41 84,137.49 7,011.46 7,361.47 7,730.85 7,923.54 8,121.91 8,324.85 99,898.17 40 82,153.86 6,846.15 7,189.29 7,547.30 7,736.57 7,930.40 8,128.75 97,544.99 39 80,142.94 6,678.58 7,013.77 7,363.78 7,547.30 7,736.57 7,930.40 95,164.78 38 78,227.76 6,518.98 6,845.02 7,187.01 7,368.33 7,549.55 7,739.98 92,879.81 37 76,312.33 6,359.36 6,677.42 7,012.61 7,187.01 7367.19 7,550.71 90,608.48 36 74,492.64 6,207.72 6,518.98 6,845.02 7,017.16 7,192.78 7,372.86 88,474.30 35 72,700.47 6,058.37 6,361.61 6,679.69 6,846.151 7,018.28 7,193.89 86,326.72 34 70,976.76 5,914.73 6,208.88 6,520.12 6,683.13 6,850.70 7,021.75 84,261.00 33 69,238.92 5,769.91 6,058.37 6,361.61 6,520.12 6,683.13 6,850.70 82,208.42 32 67,611.18 5,634.27 5,915.87 6,209.99 6,365.04 6,524.64 6,687.69 80,252.31 31 65,914.99 5,492.92 5,768.77 6,057.24 6,207.72 6,363.89 6,523.51 78,282.08 30 64,382.02 5,365.17 5,633.11 5,914.73 6,062.90 6,212.27 6,368.43 76,421.22 29 62,822.98 5,235.25 5,495.19 5,769.91 5,915.87 6,062.90 6,214.56 74,574.73 28 61,317.53 5,109.79 5,365.17 5,633.11 5,773.32 5,919.28 6,067.49 72,809.85 27 59,826.70 4,985.56 5,234.09 5,494.03 5,633.11 5,773.32 5,917.02 71,004.28 26 1 58,403.83 4,866.99 5,109.79 5,365.17 5,497.44 5,636.521 5,777.91 69,334.89 25 56,967.32 4,747.28 4,984.38 5,232.991 5,364.03 5,496.33 5,635.38 67,624.58 24 55,626.79 4,635.57 4,866.99 5,109.79 5,237.52 5,367.48 5,503.191 66,038.25 23 54,258.00 4,521.50 4,747.28 4,984.38 5,109.79 5,237.52 5,367.48 64,409.79 22 52,972.53 4,414.38 4,635.57 4,868.14 4,988.97 5,113.22 5,240.91 62,890.94 21 51,672.68 4,306.06 4,521.50 4,748.41 4,866.99 4,987.83 5,112.11 61,345.30 20 50,427.88 4,202.32 4,413.24 4,634.411 4,749.53 4,869.26 4,990.13 59,881.51 19 49,209.88 4,100.82 4,306.06 4,521.50 4,635.57 4,750.69 4,870.401 58,444.76 18 48,047.42 4,003.95 4,203.46 4,414.38 4,523.81 4,637.84 4,753.00 57,036.02 17 46,870.83 3,905.90 4,101.96 4,307.21 4,415.53 4,524.95 4,638.98 55,667.72 16 45,748.81 3,812.40 4,003.95 4,203.46 4,309.51 4,416.67 4,526.09 54,313.06 15 44,640.67 3,720.06 3,907.04 4,100.821 4,202.32 4,306.06 4,414.38 52,972.53 14 43,560.55 3,630.05 3,811.28 4,001.68 4,101.96 4,204.60 4,310.64 51,727.73 13 42,506.74 3,542.23 3,718.94 3,905.90 4,002.81 4,103.12 4,205.75 50,469.05 12 1 41,480.70 3,456.72 3,630.05 3,811.28 3,907.04 4,005.13 4,104.25 49,251.05 11 40,481.94 3,373.49 3,542.23 3,718.94 3,812.40 3,908.18 4,005.13 48,061.55 10 39,524.10 3,293.68 3,456.72 3,630.051 3,720.06 3,813.56 3,909.31 46,911.76 9 38,552.87 3,212.74 3,373.49 3,542.23 3,630.05 3,721.21 3,813.56 45,762.70 8 37,636.20 3,136.35 3,291.38 3,456.72 3,543.37 3,631.14 3,722.35 44,668.20 7 36,705.89 3,058.82 3,212.74 3,373.49 3,456.72 3,543.37 3,633.46 43,601.48 6 35,844.28 2,987.02 3,137.53 3,293.68 3,375.77 3,460.11 3,546.80 42,561.55 5 34,968.54 2,914.04 3,058.82 3,212.741 3,293.68 3,375.77 3,460.11 41,521.38 4 34,147.85 2,845.65 2,987.02 3,137.53 3,216.21 3248.38*1 3,378.08 40,536.99 3 33,313.03 2,776.09 2,915.18 3,059.96 3,137.53 3,216.21 3,297.11 39,565.27 2 32,505.98 2,708.83 2,844.50 2,987.02 3,061.081 3,138.64 3,216.211 38,594.52 1 31,739.86 2,644.99 2,776.091 2,914.04 2,987.021 3,061.08 3,138.641 37,663.73 K:\Salary Scales\2019\Effective April 1,2019 Non Represented Salary Scale.xlsx 3/12/2019 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT:530 COMMISSION MEETING DATE: 3/19/19 Agenda Item# (Commissioner staff to complete) BRIEFING DATE:3/11/19 BRIEFING PRESENTED BY: Frank Pinter [ ) ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: RCW 36.16.070 states that the Board of County Commissioners shall fix the compensation of all employees. Contribution at$1206 per month,per employee(2018 rate): MEDICAL- It is recommended that the Board adopt, effective April 1, 2019, the County's health insurance contribution rate for the Teamsters General Services and Probation Collective Bargaining Agreements in place, but not ratified on January 1, 2019, who participate in PEBB medical and utilize the pooling method, resulting in a distribution as follows: $937.58 per month for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental,vision,and basic life insurance. $1,376.75 per month for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental,vision, and basic life insurance. Contribution at$1258 per month,per employee(2019 rate): MEDICAL- It is recommended that the Board adopt, effective April 1, 2019, the County's health insurance contribution rate for any Elected Official, eligible Non Represented, and any Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, & Public Defenders) in place and ratified on January 1, 2019, who participate in PEBB medical and utilize the pooling method, resulting in a distribution as follows: $937.58 per month per Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental, vision, and basic life insurance. $1,428.75 per month per Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental, vision, and basic life insurance. Background: The Board has determined that a $52 medical increase for Elected Officials and Non Represented employees maintains parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County. RECOMMENDED ACTION: Approval of the attached resolution,effective April 1, 2019,for participants of the PEBB Medical program,which allocates through the pooling method, $937.58 per month County contribution for all employee single enrollments on medical, and $1,376.75 per month for Teamsters General Services and Probation Collective Bargaining Agreements in place, but not ratified on January 1, 2019 with dependent enrollments, and $1,428.75 per month for all Elected Officials, eligible Non Represented, and Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, & Public Defenders) in place and ratified on January 1, 2019. Attachment: Resolution, Pooling Calculation Details, & PEBB Medical Premium charts RESOLUTION NO. AMEND RESOLUTION NO. 72-18 DETERMINING THE COUNTY'S 2019 HEALTH INSURANCE CONTRIBUTIONS WHEREAS, RCW 36.40.080 states that the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget; and WHEREAS, RCW 36.16.070 states that the Board shall fix the benefit compensation of all employees; and WHEREAS, the Board has determined that the County's contribution towards health insurance premiums for Elected Officials and eligible Non-Represented employees shall increase by $52 per month for a total contribution of $1,258 (One thousand two hundred and fifty eight dollars) per month, effective April 1, 2019; and WHEREAS, the Board has determined that the County's contribution towards health insurance premiums for Elected Officials, eligible Non-Represented employees, and also those members of the Collective Bargaining Agreements who participate in PEBB medical insurance to utilize the pooling method; and NOW THEREFORE BE IT RESOLVED, effective April 1, 2019, the Board of County Commissioners does hereby establish the County's health insurance contribution rate for any Collective Bargaining Agreement (General Services & Probation) in place, but not ratified on January 1, 2019 utilizing the pooling method, and resulting in a distribution as follows: $937.58 per month per Elected Official/Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental, vision, and basic life insurance. $1,376.75 per month per Elected Official/Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental, vision, and basic life insurance. NOW THEREFORE BE IT RESOLVED, effective April 1, 2019, the Board of County Commissioners does hereby establish the County's health insurance contribution rate for any Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, and Public Defenders) in place and ratified on January 1, 2019 utilizing the pooling method, and resulting in a distribution as follows: $937.58 per month per Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental, vision, and basic life insurance. $1,428.75 per month per Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental, vision, and basic life insurance. Oresolutions\salary&medical\resolution health insurance$1258 for 2019 02282019.doc Approved this day of 2019 BOARD OF COUNTY COMMISSIONERS Kevin Shutty, Chairperson Sharon Trask, Commissioner Randy Neatherlin, Commissioner Attest: Melissa Drewry, Clerk of the Board Approved as to Form: Tim Whitehead, Chief Deputy Prosecutor cc: Financial Services, Payroll Human Resources All Elected Officials and Department Heads kAresolutions\safary&medical\resolution health insurance$1258 for 2019 02282019.doc PEBB Effective April 1, 2019 County Pooling Contribution Calculations NON-UNION EMPLOYEES,ELECTED OFFICIALS,GENERAL SERVICES,PROBATION,COMMUNITY FAMILY HEALTH,DEPUTY PROSECUTORS,&PUBLIC DEFENDERS Counts as of September 26,2018 Community Family&Health,Deputy Prosecutors,Public Defenders,Elected Officials,&NU $1,258.00 minus $937.58 Highest Employee only premium = $320.42 2019 Contribution per Employee, General Services,&Probation $1,206.00 minus $937.58 Highest Employee only premium = $268.42 Community&Family Health,Deputy Prosecutors,Public Defenders,Elected Officials,&NU $320.42 X 24 Employee only premiums = $7,690.08 General Services&Probation $268.42 X 28 Employee only premiums = $7,515.76 1 Medical Waiver $1,258.00 minus $152.62 PEBB dental,vision,life only amount = $1,105.38 1 Medical Waiver $1,258.00 minus $152.62 PEBB dental,vision,life only amount = $1,105.38 Total pooling per month for dependent coverage = $17,416.60 $17,416.60 divided by 102 Employee+Dependent Coverages = $170.75 2019 Contribution per Employee Community Family&Health,Deputy Prosecutors,Public Defenders,EO,& NU $1,258.00 + $170.75 Pooling amount per Employee+Dependent Coverages = $1,428.75 2019 Contribution per Employee General Services&Probation $1,206.00 + $170.75 Pooling amount per Employee+Dependent Coverages = $1,376.75 Pooled County Contribution for Employee+Dependent Coverage = Pooled County Contribution for Employee only Coverage = $937.58 PUBLIC DEFENDERS,COMMUNITY FAMILY HEALTH,ELECTED OFFICIALS& NON REPRESENTED PEBB-Medical and Dental 2019 The County premium contribution using the pooling method,-effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1258 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA PREMIUM $892.04 $1,631.45 $1,446.60 $2,186.02 (Group Health Classic) $15 Primary Care $175/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 $30 Specialist $525/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $202.70 $17.85 $757.27 Kaiser Permanente WA PREMIUM $814.90 $1,477.19 $1,311.61 $1,973.90 (Group Health Value) $30 Primary Care $250/Person $3,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 $50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) None $48.44 None $545.15 Kaiser Permanente WA PREMIUM $759.09 $1,360.11 $1,224.44 $1,767.12 (Group Health CDHP) 10%/Primary Care $1,400/Person $5,100/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 100/6 Specialist $2,800/Family $10,200/1'amily EMPLOYEE PAYS(Payroll Deduction) None None None $338.37 Kaiser Permanente WA PREMIUM $761.86 $1,371.09 $1,218.78 $1,828.02 (Group Health Sound Choice) 0Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 (Must live or work in Snohomish,King, 15%Specialist $375 Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $399.27 Pierce or Thurston County) Uniform Medical Plan Classic PREMIUM $833.50 $1,514.37 $1,344.15 $2,025.03 15%Primary Care $250/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 15%Specialist $750/17amily $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $85.62 None $596.28 Uniform Medical Plan CDHP PREMIUM $759.19 $1,360.30 $1,224.61 $1,767.39 15%Primary Care $1,400/Person $4,200/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 15%Specialist $2,800/Family $8,400/Family EMPLOYEE PAYS(Payroll Deduction) None None None $338.64 Uniform Medical Plan PLUS or PREMIUM $776.72 $1,400.83 $1,244.80 $1,868.90 Uniform Medical Plan Plus UW 0"�c Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 Medicine ACN Pierce,Spokane,Yakima,Skagit or Thurston 15%Specialist $375/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $440.15 Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 Medical Waived $152.62 1 $152.62 $152.62 1 $152.62 DENTAL Deductibles Max out-of-pocket VISION BASIC LIFE AND AD&D Insurance Uniform Dental Group#3000 $50/Person$150/Family You pay amounts Included in medical plan Basic Life $35,000 Basic AD&D $5,000 Delta Dental PPO over$1,750 May enroll in supplemental Term Life Insurance without providing No General Plan You pay any amount over$150 every 24 evidence of insurability if enrolled no later than 60 days after Delta Care Group#3100 NONE months for frames,lenses,contacts and becoming eligible. Managed care w/limited dentists Maximum fitting fees combined.Exception:for UMP Willamette Dental No General Plan Classic,you pay any amount over$65 for May enroll in optional LTD within 31 days of initial eligibility for NONE contact lens fitting fees. PEBB benefits.After 31 days must also complete Evidence of Managed care&their facilities Maximum Insurability form. PROBATION SERVICES PEBB-Medical and Dental 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1206 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA PREMIUM $892.04 $1,631.45 $1,446.60 $2,186.02 (Group Health Classic) $15 Primary Care $175/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 $30 Specialist $525/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $254.70 $69.85 $809.27 Kaiser Permanente WA PREMIUM $814.90 $1,477.19 $1,311.61 $1,973.90 (Group Health Value) $30 Primary Care $250/Person $3,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 $50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) None $100.44 None $597.15 Kaiser Permanente WA PREMIUM $759.09 $1,360.11 $1,224.44 $1,767.12 (Group HealthCDHP) I O%/Primary Care $1,400/Person $5,100/1'erson COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 10%Specialist $2,800/Family $10,200/Family EMPLOYEE PAYS(Payroll Deduction) None None None $390.37 Kaiser Permanente WA PREMIUM $761.86 $1,371.09 $1,218.78 $1,828.02 (Group Health Sound Choice) 0Primary Care $125/Person $2,000/1'erson COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 (Must live or work in Snohomish,King, 15%Specialist $375 Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $451.27 Pierce or Thurston County) Uniform Medical Plan Classic PREMIUM $833.50 $1,514.37 $1,344.15 $2,025.03 15%Primary Care $250/1'erson $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 15%Specialist $750/17amily $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $137.62 None $648.28 Uniform Medical Plan CDHP PREMIUM $759.19 $1,360.30 $1,224.61 $1,767.39 15%Primary Care $1,400/Person $4,200/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 15%Specialist $2,800/Family $8,400/Family EMPLOYEE PAYS(Payroll Deduction) None None None $390.64 Uniform Medical Plan PLUS or PREMIUM $776.72 $1,400.83 $1,244.80 $1,868.90 Uniform Medical Plan Plus UW oaf primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 Medicine ACN Pierce,Spokane,Yakima,Skagit or Thurston 15%Specialist $375/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $24.08 None $492.15 Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 Medical Waived $152.62 $152.62 $152.62 1 $152.62 DENTAL Deductibles Max out-of-pocket VISION BASIC LIFE AND AD&D Insurance Uniform Dental Group#3000 $50/Person$150/Family You pay amounts Included in medical plan Basic Life $35,000 Basic AD&D $5,000 Delta Dental PPO over$1,750 May enroll in supplemental Term Life Insurance without providing No General Plan You pay any amount over$150 every 24 evidence of insurability if enrolled no later than 60 days after becoming Delta Care Group#3100 NONE months for frames,lenses,contacts and eligible. Managed care w/limited dentists Maximum fitting fees combined.Exception:for UMP Willamette Dental No General Plan Classic,you pay any amount over$65 for May enroll in optional LTD within 31 days of initial eligibility for PEBB NONE contact lens fitting fees. benefits.After 31 days must also complete Evidence of Insurability Managed care&their facilities Maximum form. +a DEPUTY PROSECUTING ATTORNEYS PEBB-Medical Benefits&WCIF-Dental Vision Life Benefits 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1258 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA(Group PREMIUM $806.64 $1,546.05 $1,361.20 $2,100.62 Health Classic) $15 Primary Care $175/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $30 specialist $525/Family S4,000/Family PREMIUM TOTAL $937.58 $1,676.99 $1,492.14 $2,231.56 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(PayroH Deduction) $0.00 $248.24 $63.39 S802.81, Kaiser Permanente WA(Group PREMIUM $729.50 $1,391.79 $1,226.21 $1,888.50 Health Value) $30 Primary Carc $250/Person $3,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $50 Specialist $750/Family S6,000/Family PREMIUM TOTAL $860.44 $1,522.73 $1,357.15 $2,019.44 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 51,428.75 EMPLOYEE PAYS(Payroll Deduction) None 593.98 None $590.69 Kaiser Permanente WA(Group PREMIUM $673.69 $1,274.71 $1,139.04 $1,681.72 Health CDHP) 10%/PrimaryCam $1,400/Person $5,100/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 l01/Spaialist $2,800/Family S10,200/17amily PREMIUM TOTAL $804.63 $1,405.65 $1,269.98 $1,812.66 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75. EMPLOYEE PAYS(Payroll Deduction) None None None S383,91 Kaiser Permanente WA(Group PREMIUM $676.46 $1,285.69 $1,133.38 $1,742.62 Health Sound Choice) 0Primary Care Si25/Person S2,000/Person WCIF DENTAL VISION LIFE $130.94 5130.94 $130.94 S130.94 15%Specialist $375 Family $4,000/Family PREMIUM TOTAL $807.40 $1,416.63 $1,264.32 $1,873.56 (Must live or work in Snohomish,King, COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 Pierce or Thurston County) EMPLOYEE PAYS(PaMB Deduction) None None None $444.81 Uniform Medical Plan Classic PREMIUM $748.10 $1,428.97 $1,258.75 $1,939.63 15%Primary Care $250/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $750/1'amily S4,000/1'amily PREMIUM TOTAL $879.04 $1,559.91. $1,389.69 $2,070,57 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None $131.16 - None 5641.82 Uniform Medical Plan CDHP PREMIUM $673.79 $1,274.90 $1,139.21 $1,681.99 15%Primary Care S1,400/Person S4,200/Person WCIF DENTAL VISION LIFE $130.94 5130.94 $130.94 $130.94 15%Spwialist 52,800 Family 58,400 Family PREMIUM TOTAL $804.73 51,405.84 $1,270.15 $1,812.93 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75. $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None None None $384.18 Uniform Medical Pian PLUS or PREMIUM $691.32 $1,315.43 $1,159.40 $1,783.50 Uniform Medical Plan Plus UW 0%Primary Care $125/Person S2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 5130.94 $130.94 Medicine ACN (Must live in Snohomish,King,Kitsap,Pierce, 15%Specialist $375/Family S4,000/Famdy PREMIUM TOTAL $822.26 $1,446.37 $1,290.34 $1,914.44 Spokane,Yakima,Skagit or Thurston County) COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None $17.62 None S485.69 Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 DENTAL I VISION LIFE WCIF Delta Dental VSP$175 Basic $24,000 Willamette(Managed Care&their facilities)Reduce premium by$6.75 Frame Dependent $1,000 V e GENERAL SERVICES PEBB-Medical Benefits&WCIF-Dental Vision Life Benefits 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1206 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA(Group PREMIUM $806.64 $1,546.05 $1,361.20 $2,100.62 Health Classic) $15 Primary Care $175/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $30 Specialist $525/Family S4,000/1'amily PREMIUM TOTAL $937.58 $1,676.99 $1,492.14 $2,231.56 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) $0.00 $300.24 $115.39 $854.81 Kaiser Permanente WA(Group PREMIUM $729.50 $1,391.79 $1,226.21 $1,888.50 Health Value) $30 Primary Cam $250/Person S3,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 S50 Specialist $750/Family $6,000/Family PREMIUM TOTAL $860.44 $1,522.73 $1,357.15 $2,019.44 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $145.98 None 5642.69 Kaiser Permanente WA(Group PREMIUM $673.69 $1,274.71 51,139.04 $1,681.72 Health CDHP) 10a�./Primarycme S1,400/Person $5,100/Person WCIF DENTAL VISION LIFE $130.94 $130.94 5130.94 $130.94 10ab Specialist $2,800/Family $10,200/Family PREMIUM TOTAL $804.63 $1,405.65 $1,269.98 $1,812.66 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None S2&90 None $435.91 Kaiser Permanente WA(Group PREMIUM $676.46 $1,285.69 $1,133.38 $1,742.62 Health Sound Choice) 0Primary Cam $125/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $375 Family $4,000/Family PREMIUM TOTAL $807.40 $1,416.63 $1,264.32 $1,873.56 (Must live or work in Snohomish,King, COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 Pierce or Thurston County) EMPLOYEE PAYS(Payroll Deduction) None $39.88 None S4%.81 Uniform Medical Plan Classic PREMIUM $748.10 $1,428.97 $1,258.75 $1,939.63 15%Primary Cue $250/Person S2,000/Pcrson WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $750/Family $4,000/F-ily PREMIUM TOTAL $879.04 $1,559.91 $1,389.69 $2,070.57 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $183.16 $12.94 $693.82 Uniform Medical Plan CDHP PREMIUM $673.79 $1,274.90 $1,139.21 $1,681.99 15%Primary Care $1,400/Pcrson $4,200/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $2,800/Family $8,400/Family PREMIUM TOTAL $804.73 $1,405.84 $1,270.15 $1,812.93 COUNTY POOLED CONTRIBUTION 5937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $29.09 None $436.18 Uniform Medical Plan PLUS or PREMIUM $691.32 $1,315.43 $1,159.40 $1,783.50 Uniform Medical Plan Plus UW 0%Primary Care $125/Person S2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 Medicine ACN (Must live in Snohomish,King,Kitsap,Pierce, 15%Spceialist $375/Family $4,000/Family PREMIUM TOTAL $822.26 $1,446.37 $1,290.34 $1,914.44 Spokane,Yakima,Skagit or Thurston Cowry) COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $69.62 None $537.69 Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 DENTAL VISION LIFE WCIF IDelta Dental VSP$175 Basic $24,000 Willamette(Managed Care&their facilities)Reduce premium by$6.75 Frame Dependent $1,000 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda Public Hearing X Other DEPARTMENT: Support Services EXT: _530 COMMISSION MEETING DATE: 03/19/2019 Agenda Item #10.1 Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Hearing to sell Parcel No. 22213-11-60030 on Bucktail View Rd, continued from February 26, 2019. BACKGROUND: Parcel No. 22213-11-60030 was originally surplussed in 2014 via Resolution 71-14. The Board has received an offer to purchase this property. RECOMMENDED ACTION: Approval to continue the hearing for the sale of parcel 22213-11-60030, once again until April 16, 2019 as the feasibility study is not yet complete. BUDGET IMPACTS: The current offer from the potential buyer still stands at $140,000. ATTACHMENT(S): LAProperty Mng\Agenda&Briefing Summary\2019\Bucktail hearing 2.26.19.doc MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda Public Hearing Other DEPARTMENT: Support Services EXT: 532 DATE: March 19, 2019 Agenda Item # Commissioner staff to complete) BRIEFING DATE: February 4, 2019 & February 11, 2019 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Hold a Public Hearing on March 19, 2019 at 9:15 a.m.to consider approval of budget amendments to the 2019 budget. Background: Requests for 2019 budget amendments. Budget Impacts: $48,525 Decrease in ending fund balance—Current Expense Fund 001 $11,379 Increase in ending fund balance—Community Services Health Fund 150 $111,379 Decrease in ending fund balance—Community Support Services Fund 117 Budget Amendments: $11,379 Increase to Community Services Health Fund 150: Ending Fund Balance & Increase to Community Services Health Fund 150: Revenue $11,379 Decrease to Community Support Services Fund 117: Ending Fund Balance& Increase to Operating Expense $100,000 from Community Support Services Fund 117: Ending Fund Balance to Housing Authority Expense $25,382 from Current Expense Non-Departmental (001.300): WA Paid FMLA to Various Current Expense Departments on file with the County Budget Office: WA Paid FMLA $47,925 from Current Expense (001.320): Ending Fund Balance to Auditor's Elections Department 001.030: Various Salary& Benefit Lines $600 from Current Expense (001.310):Transfers Out to Mason County LTGO 2013 Bond Fund 215:Transfers In Total Budget Amendments:$196,665 J:\Budget Offce\Briefing,Agenda,&Public Hearing Items\Budget Hearings\2019\3.19.19 Budget Hearing\Public Hearing Cover Sheet 3.19.19.doc ORDER 2019 Budget IN THE MATTER OF: BUDGET AMEN DMENTS/TRANSFERS - NOTICE OF HEARING RESOLUTION NO. 16-19 DATED AND PASSED: February 26, 2019 FOR BUDGET TRANSFER OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 16-19 (see Attachment A which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves the budget amendments/transfers to the 2019 budget as follows: Budget Amendments/Transfers: $11,379 Increase to Community Services Health Fund 150: Ending Fund Balance & Increase to Community Services Health Fund 150: Revenue $11,379 Decrease to Community Support Services Fund 117: Ending Fund Balance & Increase to Operating Expense $100,000 from Community Support Services Fund 117: Ending Fund Balance to Housing Authority Expense $25,382 from Current Expense Non-Departmental (001.300): WA Paid FMLA to Various Current Expense Departments as listed in Attachment B: WA Paid FMLA $47,925 from Current Expense (001.320): Ending Fund Balance to Auditor's Elections Department 001.030: Various Salary & Benefit Lines $600 from Current Expense (001.310): Transfers Out to Mason County LTGO 2013 Bond Fund 215: Transfers In Total Amendments/Transfers: $196,665 Total Budget Impacts: $48,525 Decrease in ending fund balance—Current Expense Fund 001 $11,379 Increase in ending fund balance —Com. Services Health Fund 150 $111,379 Decrease in ending fund balance—Com. Support Services Fund 117 BE IT FURTHER RESOLVED that these Budget Amendments and Transfers will be expended and recorded in the 2019 budget as listed in Attachment B which is also incorporated as part of this order. PASSED in open session this 19th day of March, 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney Sharon Trask, Commissioner C: Auditor Financial Services Treasurer RESOLUTION NO. 2019 BUDGET BUDGET AMENDMENT/TRANSFER REQUESTS-NOTICE OF HEARING WHEREAS,by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2019, it is necessary to make provisions for amendments to the budget as required by RCW 36.40.100, and RCW 36.40.195 for the following: BUDGET AMENDMENTS/TRANSFERS: $11,379 Increase to Community Services Health Fund 150: Ending Fund Balance&Increase to Community Services Health Fund 150: Revenue $11,379 Decrease to Community Support Services Fund 117: Ending Fund Balance&Increase to Operating Expense $100,000 from Community Support Services Fund 117: Ending Fund Balance to Housing Authority Expense $25,382 from Current Expense Non-Departmental(001.300):WA Paid FMLA to Various Current Expense Departments on file with the County Budget Office:WA Paid FMLA $47,925 from Current Expense(001.320): Ending Fund Balance to Auditor's Elections Department 001.030: Various Salary& Benefit Lines $600 from Current Expense(001.310):Transfers Out to Mason County LTGO 2013 Bond Fund 215:Transfers In TOTAL BUDGET IMPACTS: $48,525 Decrease in ending fund balance—Current Expense Fund 001 $11,379 Increase in ending fund balance—Community Services Health Fund 150 $111,379 Decrease in ending fund balance—Community Support Services Fund 117 THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 19'day of March, 2019 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North Fifth Street,Shelton,Washington,is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2019 Budget as stated above. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 26`h of February, 2019 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON r Meli s ry,C erk o he Board Kevin Shutty,Chai APPROVED AS TO FORM: J Randy N atherlin,Commissioner 2mWhi�teead,Chief DPA CC: Auditor—Financial Services Sharon Trask,Commissioner Publish 2x 3/7&3/14 bill to Commissioners, 411 North 5th Street,Shelton Budget Order 3.19.2019 Attachment B Amount S U ILD Account Description $ 11,379.00 Revenue Inc 150.000000.100.000.341.43.300000 Budgeting&Accounting Services $ 11,379.00 Expense Inc 150.000000.000.000.508.30.500000 End Fund Bal Restricted $ 11,379.00 Expense Inc 117.000000.000.200.565.40.549014 Mason Co Health Administration $ 11,379.00 Expense Dec 117.000000.000.000.508.10.500000 End Fund Reserved $ 100,000.00 Expense Inc 117.000000.000.200.565.40.541050 Housing Authority $ 100,000.00 Expense Dec 117.000000.000.000.508.10.500000 End Fund Reserved $ 25,382.00 Expense Dec 001.000000.300.000.517.90.520045 WA Paid FMLA $ 87.00 Expense Inc 001.000000.010.000.571.21.520045 WA Paid FMLA $ 86.00 Expense Inc 001.000000.010.003.553.60.520045 WA Paid FMLA $ 1,146.00 Expense Inc 001.000000.020.000.514.24.520045 WA Paid FMLA $ 117.00 Expense Inc 001.000000.030.030.513.10.520045 WA Paid FMLA $ 471.00 Expense Inc 001.000000.030.031.514.23.520045 WA Paid FMLA $ 113.00 Expense Inc 001.000000.030.032.514.30.520045 WA Paid FMLA $ 233.00 Expense Inc 001.000000.030.033.514.30.520045 WA Paid FMLA $ 198.00 Expense Inc 001.000000.030.034.514.40.520045 WA Paid FMLA $ 119.00 Expense Inc 001.000000.050.000.525.10.520045 WA Paid FMLA $ 379.00 Expense Inc 001.000000.055.000.518.30.520045 WA Paid FMLA $ 195.00 Expense Inc 001.000000.057.000.518.10.520045 WA Paid FMLA $ 178.00 Expense Inc 001.000000.057.000.518.90.520045 WA Paid FMLA $ 79.00 Expense Inc 001.000000.057.100.518.90.520045 WA Paid FMLA $ 40.00 Expense Inc 001.000000.057.200.514.20.520045 WA Paid FMLA $ 22.00 Expense Inc 001.000000.057.200.514.24.520045 WA Paid FMLA $ 40.00 Expense Inc 001.000000.057.200.521.10.520045 WA Paid FMLA $ 856.00 Expense Inc 001.000000.070.000.512.30.520045 WA Paid FMLA $ 369.00 Expense Inc 001.000000.080.000.511.60.520045 WA Paid FMLA $ 80.00 Expense Inc 001.000000.090.000.511.30.520045 WA Paid FMLA $ 235.00 Expense Inc 001.000000.090.000.513.10.520045 WA Paid FMLA $ 198.00 Expense Inc 001.000000.090.000.514.20.520045 WA Paid FMLA $ 854.00 Expense Inc 001.000000.100.000.512.40.520045 WA Paid FMLA $ 265.00 Expense Inc 001.000000.100.173.523.33.520045 WA Paid FMLA $ 98.00 Expense Inc 001.000000.125.000.524.60.520045 WA Paid FMLA $ 405.00 Expense Inc 001.000000.125.000.559.30.520045 WA Paid FMLA $ 621.00 Expense Inc 001.000000.125.140.558.50.520045 WA Paid FMLA $ 456.00 Expense Inc 001.000000.125.145.558.60.520045 WA Paid FMLA $ 92.00 Expense Inc 001.000000.125.146.558.60.520045 WA Paid FMLA $ 304.00 Expense Inc 001.000000.146.000.576.80.520045 WA Paid FMLA $ 1,628.00 Expense Inc 001.000000.170.000.523.31.520045 WA Paid FMLA $ 1,317.00 Expense Inc 001.000000.180.000.515.30.520045 WA Paid FMLA $ 51.00 Expense Inc 001.000000.180.164.512.24.520045 WA Paid FMLA $ 264.00 Expense Inc 001.000000.185.000.515.80.520045 WA Paid FMLA $ 74.00 Expense Inc 001.000000.190.000.563.10.520045 WA Paid FMLA $ 225.00 Expense Inc 001.000000.190.000.563.20.520045 WA Paid FMLA $ 1,215.00 Expense Inc 001.000000.205.265.521.10.520045 WA Paid FMLA $ 3,640.00 Expense Inc 001.000000.205.267.521.22.520045 WA Paid FMLA $ 2,034.00 Expense Inc 001.000000.205.267.521.70.520045 WA Paid FMLA $ 122.00 Expense Inc 001.000000.205.267.521.80.520045 WA Paid FMLA $ 219.00 Expense Inc 001.000000.205.270.523.20.520045 WA Paid FMLA $ 2,824.00 Expense Inc 001.000000.205.270.523.60.520045 WA Paid FMLA $ 1,308.00 Expense Inc 001.000000.240.200.515.91.520045 WA Paid FMLA $ 1,123.00 Expense Inc 001.000000.250.000.512.21.520045 WA Paid FMLA $ 194.00 Expense Inc 001.000000.256.100.512.22.520045 WA Paid FMLA $ 85.00 Expense Inc 001.000000.260.000.513.10.520045 WA Paid FMLA $ 723.00 Expense Inc 001.000000.260.000.514.22.520045 WA Paid FMLA $ 28,769.00 Expense Inc 001.000000.030.034.514.40.510013 Elections Technician 1 $ 99.00 Expense Inc 001.000000.030.034.514.40.520010 Industrial Insurance $ 2,201.00 Expense Inc 001.000000.030.034.514.40.520020 Social Security/Medicare $ 3,653.00 Expense Inc 001.000000.030.034.514.40.520030 State Retirement $ 11,339.00 Expense Inc 001.000000.030.034.514.40.520040 Med/Dent/Vis/Life $ 214.00 Expense Inc 001.000000.030.034.514.40.541501 Reserve for Technology $ 150.00 Expense Inc 001.000000.030.034.514.40.546096 Unemployment $ 1,500.00 Expense Inc 001.000000.030.034.514.40.549030 Training $ 47,925.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 600.00 Expense Inc 001.000000.310.000.597.00.500215 Transfer Out:LTGO 2013-215 $ 600.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 600.00 Revenue Inc 215.000000.000.000.397.00.300001 Transfer In:Current Expense $ 600.00 Expense Inc 215.000000.000.000.592.21.541010 Prof Services for Bond