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2019/03/18 - Briefing Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 18, 2019 Monday, March 18, 2019 Commission Chambers 9:00 A.M. District Court— Judge Steele/Patsy Robinson 9:10 A.M. Support Services — Frank Pinter 9:45 A.M. Community Services — Dave Windom 10:00 A.M. BREAK 10:10 A.M. Public Works — Jerry Hauth Utilities & Waste Management 10:45 A.M. Therapeutic Courts — Rene Cullop 11:00 A.M. Sheriff's Office — Chief Hanson Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 03/14/19 at 1:25 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF March 18, 2019 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. CO �E 1854 Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MAS N COUNTY COMMISSIONERS FROM: Judg tbel /Pa sy Robinson DEPARTMENT: District Court EXT: 278 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: INCREASE TO JUDGES WAGES AND BENEFITS EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Washington citizen's commission on salaries for elected officials shall establish the annual salary of each full time district court judge. (RCW 3.58.010). Effective July 1, 2019, the Judges salary will increase from $ 164,314 to $181,846. BUDGET IMPACTS: 2019 budget impact - $ 10,030 Increase Judges wages and benefits as follows" JUDGES WAGES: 001.000000.100.000.512.40.510010.0000.00 - $ 8,775 SSI: 001.000000.100.000.512.40.520020.0000.00 - $ 127 RETIREMENT: 001.000000.100.000.512.40.520030.0000.00 - $ 1,128 RECOMMENDED OR REQUESTED ACTION: Increase budget as stated above to comply with the Washington Citizens Commission on Salaries. ATTACHMENTS: RCW 3.58.010 Letter dates March 1, 2019 from Ramsey Radwan, Management Services Division Administrative Office of the Courts re: Judicial Salary Increases. Briefmg Summary 3/8/2019 RCW 3.58.010: Salaries of full time district courtjudges. Page 1 of 2 r RCW 3.58.010 Salaries of full time district court judges. The annual salary of each full time district court judge shall be established by the Washington citizen's commission on salaries for elected officials. A member of the legislature whose term of office is partly coextensive with or extends beyond the present term of office of any of the officials whose salary is increased by virtue of the provisions of RCW 43.03.010, 2.04.092, 2.06.062, 2.08.092, and 3.58.010 shall be eligible to be appointed or elected to any of the offices the salary of which is increased hereby but he or she shall not be entitled to receive such increased salary until after the expiration of his or her present term of office and his or her subsequent election or reelection to the office to which he or she was appointed or elected respectively during his or her term of office as legislator. [ 2011 c 336 § 74; 1986 c 155 § 7; 1985 c 7 § 1; 1983 c 186 § 2; 1980 c 162 § 8; 1979 ex.s. c 255 § 8; 1977 ex.s. c 318 § 5; 1975 1st ex.s. c 263 § 5; 1975 c 33 § 3; 1974 ex.s. c 149 § 6 (Initiative Measure No. 282, approved November 6, 1973); 1972 ex.s. c 100 § 4; 1969 c 52 § 1; 1965 c 147 § 1; 1961 c 299 § 100.] NOTES: Contingent effective date—Severability-1986 c 155: See notes following RCW 43.03.300. Effective dates, savings—Severability-1980 c 162: See notes following RCW 3.02.010. Effective date-1979 ex.s. c 255: See note following RCW 43.03.010. Effective date-1977 ex.s, c 318: See note following RCW 43.03.010. Severability—Effective date-1975 1st ex.s. c 263: See notes following RCW 43.03.010. Severability-1975 c 33: See note following RCW 35.21.780. Severability-1974 ex.s. c 149 (Initiative Measure No. 282): See note following RCW 43.03.010. District court judges'salaries: State Constitution Art. 28§ 1. District courts,judges pro tempore, salaries: RCW 3.34.130. Municipal courts, cities over 400,000,judges'salaries: RCW 35.20.160. Superior courts,judges'salaries: RCW 2.08.092. https://app.leg.wa.gov/RCW/default.aspx?cite=3.58.01 0 3/8/2019 RCW 3.58.010: Salaries of full time district court judges. Page 2 of 2 Washington citizens'commission on salaries for elected officials: RC W 43.03.305. https:Happ.leg.wa.gov/RCW/default.aspx?cite=3.58.01 0 3/8/2019 Mason County Support Services Department Budget Management 411 North S thStreet Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations r<Y�a Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES March 18, 2019 • Specific Items for Review o ADA updates to County Code - Dawn o Recommendations from Parks &Trails Advisory Board - Ross 0 2019 Medical Contribution increase of$52 & 1.5%general wage increase for Non-Represented Employees effective April 1, 2019—Dawn o Permission for Public Works to relinquish one Engineer Tech position and create, post and fill a Engineer position - Dawn o Salary Survey for Elected Officials— Frank o ILA with Grays Harbor County for Regional Jail Facility— Frank o End of Biennia Funding request from Mason Conservation District for the Voluntary Stewardship Program (VSP)—Frank o Property offer for surplus property—511 E Hyland Drive, Union - $48,000- Frank • Commissioner Discussion J:\DLZ\Briefing Items\2019\2019-03-18.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 3/18/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information ITEM: Approval to place on the March 26, 2019 Action Agenda a Resolution amending Resolution 20-17 and Mason County Code, Title 2, Chapter 2.46, Americans with Disabilities Act (ADA) designated contact persons for any internal or external complains or grievances, add Chapter 2.47 ADA Accessibility for the Deaf or Hearing Impaired, and add Chapter 2.48 ADA Service Animal Accommodations. EXECUTIVE SUMMARY: The contact persons for the Americans with Disabilities Act Coordinators has been updated. This will designate the Support Services Director and the Facilities Manager as Mason County's ADA coordinators for any internal or external complaints or grievances and authorizes posting of the expanded Notice Under the Americans with Disabilities Act Creating Chapter 2.47 adds information for the deaf and hard of hearing on how to reach Mason County by using the Telecommunications Relay Service (TRS) and by email through the County website. Creating Chapter 2.48 establishes conditions for the presence of animals in Mason County facilities to protect the safety of employees, the public and county property, and to comply with the ADA of Washington Law against Discrimination, RCW 49.60. BUDGET IMPACTS: NA RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 26, 2019 Action Agenda a Resolution amending Resolution 20-17 and Mason County Code, Title 2, Chapter 2.46, Americans with Disabilities Act (ADA) designated contact persons for any internal or external complains or grievances, add Chapter 2.47 ADA Accessibility for the Deaf or Hearing Impaired, and add Chapter 2.48 ADA Service Animal Accommodations. ATTACHMENTS: Resolution and Mason County Code Update, along with attachment, A, B, & C RESOLUTION NO. Mason County's Americans with Disabilities Act Coordinators Amends Resolution 20-17 and Title 2 Chapter 2.46, adds Chapter 2.47 Americans with Disabilities Act Accessibility for the Deaf or Hearing Impaired, and adds Chapter 2.48 Americans with Disabilities Act Service Animal Accommodations, of the Mason County, Washington, Code of Ordinances WHEREAS, the Americans with Disabilities Act was signed into law on July 26, 1990 and; WHEREAS, the Board of Mason County Commissioners herby designates the Support Services Director and Facilities Manager as the ADA Coordinator contact persons for any internal or external complaints or grievances. Mason County, Washington, Code of Ordinances, Chapter 2.46 also designates the Support Services Director and Facilities Manager to be the designated contact and investigate complaints and grievances (see attachment A); and WHEREAS, the Board of Mason County Commissioners establishes Mason County, Washington, Code of Ordinances, Chapter 2.47 Americans with Disabilities Act Accessibility for the Deaf or Hearing Impaired (see attachment B); and WHEREAS, the Board of Mason County Commissioners establishes Mason County, Washington, Code of Ordinances, Chapter 2.48 Americans with Disabilities Act Service Animal Accommodations (see attachment C); NOW, THEREFORE, BE IT RESOLVED that the Board of Mason County Commissioners herby designates the Support Services Director and Facilities Manager as Mason County's ADA Coordinators for any internal or external complaints or grievances (see attachment A),- BE );BE IT FURTHER RESOLVED that the Board of Mason County Commissioners herby establishes Code of Ordinances, Chapter 2.47, Americans with Disabilities Act Accessibility for Deaf or Hearing Impaired (see attachment B), and Code of Ordinances, Chapter 2.48, Americans with Disabilities Act Service Animal Accommodations 9see attachment C) DATED this day of March 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Sharon Trask, Commissioner Prosecuting Attorney Chapter 2.46-AMERICANS WITH DISABILITIES ACT CONTACT PERSONS 2.46.010-Contact persons—Designated. The support services director and emergenGy and infnrmo}inn ccn,ires facilities manager shall be designated as ADA contact persons for any internal or external complaints or grievances and will provide proper notice of this complaint procedure to the community and on official county bulletin boards and will provide complaint/grievance fermis brochure (see Attachment A ani+ AttaGhment 6 attached to the resolution codified in this chapter and on file in the office of the county clerk of the board) in all county facilities where there is public access. (Res.46-92 (part), 1992). (Res.No. 49-14, 8-19-2014; Res. No. 20-17, 4-11-2017) Editor's note—Exhibits A and B are attached to the resolution codified in this section and are on file in the eity county clerk's office. 2.46.020-Contact persons—To review and investigate complaints. The support services director or the eFneFgenGy and infbFrnation seFViGes facilities manager will review, investigate and otherwise dispose of such complaints in a manner that meets the good of the service and will provide a quarterly report of any ADA concern to the board of county commissioners. (Res. 46-92 (part), 1992). (Res. No. 49-14, 8-19-2014; Res. No. 20-17, 4-11-2017) Chapter 2.46 AMERICANS WITH DISABILITIES ACT CONTACT PERSONS Sections: 2.46.010 Contact persons—Designated 2.46.020 Contact persons—To review and investigate complaints 2.46.010 Contact persons—Designated The Support Services Director and Facilities Manager shall be designated as ADA contact persons for any internal or external complaints or grievances and will provide proper notice of this complaint procedure to the community and on official county bulletin boards and will provide complaint/grievance forms (See Attachment A attached to the resolution codified in this chapter and on file in the office of the county clerk of the board) in all county facilities where there is public access. (Res. 20-17 (part), 2017). 2.46.020 Contact persons—To review and investigate complaints The Support Services Director or the Facilities Manager will review, investigate and otherwise dispose of such complaints in a manner that meets the good of the service and will provide a quarterly report of any ADA concern to the board of county commissioners. (Res. 20-17 (part), 2017). SON COAttachment A ADA GRIEVANCE PROCEDURE 185$ Mason County has adopted an internal grievance procedure providing for prompt equitable resolution of complaints alleging any action prohibited by the U.S.Department of Justice regulations implementing Title II of the Americans with Disabilities Act. Title II states,in part,that"no otherwise qualified disabled individual shall,solely by reason of such disability,be excluded from the participation in,be denied the benefits of,or be subjected to discrimination"in programs or activities sponsored by a public entity. Complaints should be addressed to: Mason County ADA Coordinator 411 North 5th Street Shelton,Washington,98584 (360)427-9670 1. A complaint should be filled in writing and contain information about the alleged violation such as the name,address,phone number of complainant and the location,date and description of the violation. Alternative means of filing complaints,such as a personal interview,will be made available for persons with disabilities upon request. 2. A complaint should be filed as soon as possible,but no later than thirty(30)calendar days after the alleged violation. 3. An investigation,as may be appropriate,shall follow the filing of a complaint within fifteen(15)calendar days. The investigation shall be conducted by Mason County's ADA Coordinator. These rules contemplate informal but thorough investigations,affording all interested persons and their representatives,if any,an opportunity to submit evidence relevant to a complaint. 4. A written determination as to the validity of the complaint and description of the resolution,if any,shall be issued by the ADA Coordinator,and copy forwarded to the complainant no later than fifteen(15)calendar days after the investigation. 5. If the response of the ADA Coordinator does not satisfactorily resolve the issue,the complainant may appeal the decision within fifteen(15)calendar days after the receipt of the response to the Board of County Commissioners. A final decision will be made by the Board of County Commissioners within thirty(30) calendar days. 6. The ADA Coordinator shall maintain the files and records relating to complaints. Mason County shall retain these records for at least three years. 7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as filing of an ADA complaint with the responsible federal department or agency. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies. 8. These rules shall be construed to protect the substantive rights of interested persons to meet appropriate due process standards,and to assure the Mason County complies with the ADA and implementing regulations. 014 CoU�� Attachment A PROCEDIMIENTO DE QUERELLAS DE ADA IRsa Condado del mas6n ha adoptado un procedimiento de queja internos prev6n pronta soluci6n equitativa de las quejas alegando cualquier acci6n prohibida por las regulaciones del Departamento de Justicia estadounidense aplicaci6n el titulo H de la ley de estadounidenses con discapacidades. Titulo II los Estados,en parte,que"de to contrario no individuo calificado con discapacidad,unicamente por raz6n de tal incapacidad,se excluird de la participaci6n en,ser negado los beneficios de o ser objeto de discriminaci6n"en programas o actividades patrocinadas por una entidad publica. Las quejas deben ser dirigidas a: Coordinador de ADA Condado de Mason 411 North 5th Street Shelton,Washington,98584 (360)427-9670 1. Una queja por escrito se debe lienar y contienen informaci6n sobre la presunta violaci6n como el nombre, direcci6n,numero de tel6fono del querellante y la ubicaci6n,fecha y descripci6n de la violaci6n. Medios alternativos de presentaci6n de denuncias,como una entrevista personal,estardn disponibles para las personas con discapacidad previa solicitud. 2. Una queja debe presentarse tan pronto como sea posible,pero no mAs tarde de treinta 30 dias calendario despu6s de la supuesta violaci6n. 3. Una investigaci6n,como puede ser apropiado,seguir6 la presentaci6n de una queja dentro de quince 15 dias. La investigaci6n se efectuarii por el Condado de Mason Coordinador de ADA. Estas normas contemplan investigaciones informales pero exhaustivas,que ofrezca a todas las personas interesadas y sus representantes,si cualquier oportunidad de presentar pruebas pertinentes a una queja. 4. Una determ;naci6n escrita en cuanto a la validez de la denuncia y la descripci6n de la resoluci6n,si los hubiere,se expedir6 por el Coordinador de ADA y copia enviada a la organizaci6n querellante no mAs tarde de quince 15 dias calendario despu6s de la investigaci6n. 5. Si la respuesta del Coordinador de ADA no resuelve satisfactoriamente el asunto,el demandante puede apelar la decisi6n dentro de los quince 15 dias calendario despu6s de la recepci6n de la respuesta a la Junta de Comisionados del condado. Una decisi6n final se hard por la Junta de Comisionados del Condado dentro de 30 treinta dias de calendario. 6. El Coordinador de ADA mantendrci los archivos y registros relativos a las quejas. Condado del mas6n conservard estos registros durante al menos tres anos. 7. El derecho de una persona a una resoluci6n rdpida y equitativa de la denuncia presentada a continuaci6n no deberd ser deteriorado por la busqueda de la persona de otros remedios como la presentaci6n de una queja de ADA con la agenda o Departamento federal responsable. Uso de este procedimiento de quejas no es un requisito previo para la busqueda de otros remedios. 8. Estas reglas se interpretard para proteger los derechos sustantivos de las personas interesadas para cumplir con normas de proceso debido apropiado,y asegurar el Condado de Mason cumple con la ADA y reglamentos de aplicaci6n. Attachment A �soN ootrt�' NOTICE UNDER THE AMERICANS DISABILITIESWITH 1854 In accordance with the requirements of Title II of the Americans with Disabilities Act(ADA) of 1990,and Section 504 of the Rehabilitation Act of 1973, Mason County will not discriminate against qualified individuals with disabilities on the basis of disability in its services,programs or activities. Employment: Mason County does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. Effective Communication: Mason County will generally, upon request,provide appropriate aids and services leading to effective communication for qualified person with disabilities so they can participate equally in Mason County's programs, services, and activities, including qualified sign language interpreters, and various other ways of making information and communications accessible to people who have speech,hearing or vision impairments. Modifications to Policies and Procedures: Mason County will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs,services, and activities. Requests for Accommodation: Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of Mason County, should contact the Court or Department directly. Please make requests for accommodation at least 48 hours before the scheduled event. Problems or Complaints: Kelly Frazier,Facilities Manager and ADA Coordinator 360-427-9670 or kellyf@co.mason.wa.us Frank Pinter,Support Services Director and ADA Coordinator 360-427-9670 or fpinter@co.mason.wa.us. The ADA does not require Mason County to take any action that would fundamentally alter the nature of its programs or services, or impose and undue financial or administrative burden. Complaints that a program, service, or activity of Mason County is not accessible to persons with disabilities should be directed to the ADA Coordinators as listed above. Mason County will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy. WE ARE COMMITTED TO PROVIDING EQUAL ACCESS TO OUR SERVICES. Attachment A Sprl CpU AVIS • BAJO LA LEY DE AMERICANCIS • DISCAPACIDADES 1854 . 'a Conforme a los requisitos del titulo II de las Americans with Disabilities Act(ADA) de 1990 y la secci6n 504 del Acta de rehabilitaci6n de 1973,Condado de Mason no discriminard contra individuos calificados con discapacidades sobre la base de discapacidad en sus servicios, programas o actividades. Empleo:Mason County no discrimina por motivos de discapacidad en su contrataci6n o empleo prdcticas y cumple con todas las regulaciones promulgadas por la Comisi6n de oportunidades laborales iguales Estados Unidos bajo el titulo I de la ADA. Una comunicaci6n eficaz:Mason County General, previa solicitud,proporcionard adecuado contra el SIDA y servicios conducen a una comunicaci6n eficaz para persona calificada con discapacidad para que puedan participar igualmente en los programas, servicios y actividades del Condado de Mason, incluyendo calificados interpretes de lenguaje de senas y varias otras maneras de hacer de la informaci6n y las comunicaciones accesibles a las personas que tienen voz, audici6n o visi6n. Las modificaciones a las politicas y procedimientos:Mason County hard que todas las modificaciones razonables a las polfticas y programas para asegurar que las personas con discapacidad tengan igualdad de oportunidades para disfrutar de todos sus programas, servicios y actividades: Las solicitudes de alojamiento:Cualquiera que requiere una ayuda auxiliar o un servicio para la comunicaci6n efectiva, o una modificaci6n de las polfticas o procedimientos para participar en un programa,servicio o actividad del Condado de Mason, debe comunicarse con el tribunal o el Departamento directamente. Por favor hacer las solicitudes de alojamiento al menos 48 horas antes del evento programado. Problemas o quejas: Kelly Frazier, Gerente de Instalaciones Coordinador de ADA 360-427-9670 o kellyf@Co.Mason.wa.US Frank Pinter, Directora de servicios de apoyo y Coordinador de ADA 360-427-9670 o fpinter@Co.Mason.wa.US. La ADA no requiere Mason Condado de emprender cualquier acci6n que fundamentalmente alterar la naturaleza de sus programas o servicios, o importer y excesiva carga financiers o administrativa. Las quejas que un programa, servicio o actividad del Condado de Mason no es accesible para personas con discapacidad deben orientarse a los coordinadores ADA como se describe arriba. Condado de Mason no colocara un recargo en un individuo con una discapacidad o cualquier grupo de individuos con discapacidades para cubrir el costo de proporcionar ayudas auxiliares y servicios o modificaciones razonables de la polftica en particular. ESTAMOS COMPROMETIDOS A PROPORCIONAR IGUALDAD DE ACCESO A NUESI'ROS SERVICIOS. The complainant is not precluded from Attachment A filing formal complaints at any time � coal -� during or after Mason County's A grievance procedure with the Disability ` Right Section Civil Rights Division US Department of Justice _ 1854 PO Box 66738 Washington, D.C. 20035-6738 Complaints may also be sent to agencies designated to process complaints under AMERICANS WITH the regulation, or to agencies that provide Federal financial assistance to DISABILITIES ACT the program in question. GRIEVANCE Department of Agriculture PROCEDURE Department of Education Dept. of Health &Human Services Dept. of Housing & Urban Development Department of Interior Department of Justice Department of Labor Complaints should be Department of Transportation addressed to: Mason County ADA Coordinator c/o Risk Management 411 North 5th Street Shelton, Washington 98584 MASON COUNTY IS COMMITTED (360) 427-9670 TO PROVIDING EQUAL ACCESS TO OUR SERVICES. 52'14 MASON COUNTY'S GRIEVANCE PROCEDURE UNDER THE AMERICANS WITH DISABILITIES ACT Mason County has adopted an inter- An investigation, as may be appro- County Commissioners within nal grievance procedure providing priate, shall follow the filing of a thirty (30) calendar days. for prompt equitable resolution of complaint within fifteen (15) calen- complaints alleging any action pro- dar days. The investigation shall hibited by the U.S. Department of be conducted by Mason County's The ADA Coordinator shall main- Justice regulations implementing Ti- ADA Coordinator. These rules tain the files and records relating to tle II of the Americans with Disabili- contemplate informal but thorough complaints. Mason County shall ties Act. Title II states, in part, that investigations, affording all inter- retain these records for at least "no otherwise qualified disabled in- ested persons and their representa- three years. dividual shall, solely by reason of tives, if any, an opportunity to sub- such disability,be excluded from the mit evidence relevant to a com- participation in,be denied the bene- plaint. The right of a person to a prompt fits of, or be subjected to discrimina- and equitable resolution of the tion" in programs or activities spon- complaint filed hereunder shall not sored by a public entity. A written determination as to the be impaired by the person's pursuit validity of the complaint and de- of other remedies such as filing of scription of the resolution, if any, an ADA complaint with the respon- A complaint should be filed in writ- shall be issued by the ADA Coordi- sible federal department or agency. ing and contain information about nator, and copy forwarded to the Use of this grievance procedure is the alleged violation such as the complainant no later than fifteen not a prerequisite to the pursuit of name, address, phone number of (15) calendar days after the investi- other remedies. complainant and the location, date gation. and description of the violation. Al- ternative means of filing complaints, These rules shall be construed to such as a personal interview, will be If the response of the ADA Coordi- protect the substantive rights of in- made available for persons with dis- nator does not satisfactorily resolve terested persons to meet appropri- abilities upon request. the issue, the complainant may ap- ate due process standards, and to peal the decision within fifteen (15) assure the Mason County complies calendar days after the receipt of with the ADA and implementing A complaint should be filed as soon the response to the Board of Coun- regulations. as possible, but no later than thirty ty Commissioners. A final decision (30) calendar days after the alleged will be made by the Board of violation. El demandante no estd impedido de Attachment A presentar quejas formales en cualquier � CO momento durante o despues del �+ �. procedimiento de querellas del Condado f de Mason con la secci6n de derecho de discapacidad Civil Rights Division US Department of Justice 1854 PO Box 66738 - Washington, D.C. 20035-6738 Las quejas tambien pueden ser enviadas a las agencias designadas para procesarESTA , • , ENSES las quejas en virtud del Reglamento, o a CON las agencias que proporcionan ayuda DISCAPACIDADES financie-ra Federal para el programa en ACTUAN cuesti6n. PROCEDIMIENTO DE QUERELLAS Department of Agriculture Department of Education Dept. of Health &Human Services Dept. of Housing &Urban Development Department of Interior Department of Justice Las quej as deben dirigirse a: Department of Labor Department of Transportation Mason County ADA Coordinator c/o Risk Management 411 North 5th Street Shelton, Washington 98584 (360) 427-9670 CONDADO DE MASON SE HA COMPROMETIDO A PROPORCIONAR IGUALDAD DE ACCESO A NUESTROS SERVICIOS. --14-14 MASON COUNTY'S PROCEDIMIENTO DE QUEJA BAJO EL ACTA DE AMERICANOS CON DISCAPACIDADES Condado de Mason ha ado tado un Una investigaci6n, como puede ser p El Coordinador de ADA debera rnan- rocedimiento de uerellas internas apropiado, debera seguir la p q tener los archivos y registros relaciona- reven ronta soluci6n e uitativa de las presentaci6n de una queja dentro de p p q dos con las quejas. Condado de Mason ue as ale ando cual uier acci6n pro- quince 15 dias de calendario. La inves- q l g q p conservara estos registros durante al hibida por las normas del Departamento tigaci6n se realizard por el Condado menos tres anos. de justicia estadounidense incorporen Mason Coordinador de ADA. Estas titulo II de la ley de estadounidenses reglas contemplan investigaciones in- con discapacidades. Titulo II establece, formales pero exhaustivas,brindando El derecho de una persona a una en parte,que "de to contrario no indi- todas las personas interesadas y a sus resoluci6n pronta y equitativa de la viduo calificado con discapacidad, representantes, si los hay,la oportuni- denuncia presentada a continuaci6n no unicamente por causa de dicha incapaci- dad de presentar pruebas pertinentes a debera ser deteriorado por la busqueda dad, excluida de la participaci6n en, ser la queja. de la persona de otros remedios como negado los beneficios de o ser objeto de la presentaci6n de una queja con el de- discriminaci6n en programas o activid- partamento federal responsable o ades patrocinadas por una entidad pu- Una determinaci6n escrita en cuanto a agencia de ADA. Uso de este procedi- blica. la validez de la queja y la descripci6n miento de queja no es un requisito pre- de la resoluci6n, si los hubiere,sera vio a la busqueda de otros remedios. expedida por el Coordinador de ADA Una queja debe ser presentada por escri- y copia enviada al reclamante no mds to contener informaci6n sobre la re- tarde de quince 15 dias calendario Y p Estas reglas se interpretara para sunta violaci6n como el nombre, direc- despues de la investigaci6n. proteger los derechos sustantivos de ci6n,numero de telefono del reclamante las personas interesadas a cumplir con y la ubicaci6n,fecha y descripci6n de la las normas procesales adecuadas,y violaci6n. Medios alternativos de Si la respuesta del Coordinador de asegurar el Condado Mason cumple presentaci6n de denuncias, como una ADA no resuelve satisfactoriamen- con la ADA y reglamentos de aplica- entrevista personal, estardn disponibles to el problema, el demandante ci6n. para las personas con discapacidad a puede apelar la decisi6n dentro de petici6n. los quince 15 df as calendario despues de la recepci6n de la Una queja debe ser presentada tan pron- respuesta a la Junta de Comisiona- to como sea posible,pero no mas tarde dos del condado. La decisi6n final de treinta 30 dias calendario despues de se realizara por la Junta de Comi- la supuesta violaci6n. sionados del condado dentro de treinta 30 df as de calendario. Chapter 2.47 AMERICANS WITH DISABILITIES ACT ACCESSIBILITY FOR DEAF OR HEARING IMPAIRED" Sections: 2.47.010 Accessibility for deaf or hearing impaired 2.47.010 Accessibility for deaf or hearing impaired To connect by telephone with Mason County Government offices and departments, please utilized the Telecommunications Relay Service (TRS) by calling "7-1-1" or 1-800-833-6384. For detailed instruction on using, the TRS please use the following link: https://www.dshs.wa.gov/altsa/odhh/telecommunication-relay-services-trs-voice- feature To connect by email with Mason County Government offices and departments, please go to www.co.mason.wa.us and use the "E-mail Us" tab at the top of the page. Chapter 2.48 AMERICANS WITH DISABILITIES ACT SERVICE ANIMAL ACCOMMODATION&�,*' Sections: 2.48.010 Creation and purpose of service animal policy 2.48.020 Scope 2.48.030 Definitions 2.48.040 General Policy 2.48.050 Types of service animals 2.48.060 Service animal etiquette 2.48.070 Requirements of service animals 2.48.080 When service animals can be asked to leave 2.48.090 Prohibited access for service animals 2.48.100 Reasonable accommodation process 2.48.110 Liability 2.48.120 Emergency Situations 2.48.130 Grievance 2.48.140 Misrepresentation of service animal 2.48.010 Creation 1—purpo9M)f services&UM icg To establish a ditions ME-he prese-npe of animals in Mason County facilities to protect the safe e _--e_es, the li is and county property, and to comply wit-10 scans ?isa i lact��_DA) and Washington Law against UrT riminaOdn. -= W -0. _— To--- Ie=early define vagus type_s_of service animals and provide guidelines for Masa2ounty emplQes regarding the rights of citizens and fellow employees who hav—m ervice anirb7as. To set behavio at"fines for service animals to protect Mason County citizens and staff from injarand to prevent damage to public property while they participate in services and sponsored programs by Mason County within Mason County facilities. To prohibit pets (non-service animals) from being brought into most Mason County facilities. 2.48.020 Scope This policy applies to all elected officials, employees, volunteers and visitors of Mason County facilities, unless otherwise governed by statute, County ordinance or policy. This does not apply to animals at County facilities for official county purposes, such as a K9 under the control of a law enforcement officer, a courthouse dog approved by the court or animals under the direct supervision of Animal Services. For the purpose of this policy, "service animal" means an animal that is trained for the purposes of assisting or accommodating� �bled person's sensory, mental or physical disability. {RCW 49.60.04Q 2.48.030 Definitions 1) Service Animal Per RCW 49.60.040(24), Any doginiature horse, asdrsdussed in RCW 49.60.214, that is individually traine&� worl� perform tas for the benefit of an individual with a dislity, including €al, sensory, pshiatric, intellectual, or other menr�dlaility. The w—tKor tasks performed by the service animal must be dire�rafqfflel to the irr_: yidual's disability. Examples of work or tasks include, but aret lima, assist- - ndividuals who are blind or have low vii rn rnth_navigatralkand ot_fr---_�.--�asks, 'ale--t�--ing individuals who are deaf or har_dWi earin- _a the sounds, providing nonviolent pro:- ction or- miscue woVnp ulling a wheelchair, assisting an individual during a seizureffi.6tertiq�duals r��the presence of allergens, retrieving ites�u-� gas meanie or fhephonroviding physical support and iw stancdV__th-balarc_e�nd sta ==- individuals with mobility disabilities, and ing personsfh psy-- atric and neurological disabilities by preventing or it rerrupting impul vmor desfiictive behaviors. The crime deterrent effects of an anim.presence a-ni the proWrsion of emotional support, well-being, comfort, or companiewship do not- nstitute work or tasks. Service animals may by trained to perform e-r worW. r tasks may, of course, provide comfort as well. However, if comfort or er NL support is the sole role for an animal's presence, then there is no longer=legal requirement to provide accommodations. Emotional support animals, comfort animals, and therapy dogs are not service animals under Title II and Title III of the ADA. Other species of animals, whether wild or domestic, trained or untrained, are not considered service animals either. The work or tasks performed by a service animal must be directly related to the individual's disability. It does not matter if a person has a note from a doctor that states that the person has a disability and needs to have the animal for emotional support. A doctor's letter does not turn an animal into a service animal. Services include, but are not limited to, guiding individuals with impaired vision, alerting individuals who are hearing impaired to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair or fetching dropped items. Any animal meeting this definition for an individual with a disability is considered a service animal regardless of whether it is licensed or certified by a state or local government or a training program. If there are questions about whether an animal is a service animal, or for questions regarding disabilities, contact Risk Management for assistance. 2) Fully Socialized To be fully socialized means the anirndOill not, exce=under rare occasions, bark, yip, growl or make disruptive---s; will have a dUo emperament and disposition; will not show fear; will nefbe upset or agitateden it sees another animal; and will not be aggressive. The-s_e-_rviceaa al must 13-01 ly housebroken. 3) Pet A pet is a domes-ti_c=animal kep�for pleas01wor com nionship. Pets are not permitted in.t1/f ss n --'aunty facihfies. 4) Handler A ps_o _who isaeeo _o�d by a seance animal, but not being assisted or comm°o ad by Na PartO A pebson with a disMlty whi=rs=assisted or accommodated by a service animal. 6) Facilities To include pa�sT b-j rfngs, parking lots, etc. 7) Disability Means the presence of a sensory, mental, or physical impairment as defined in RCW 49.60.040. 2.48.040 General Policy Mason County allows service animals to accompany persons with disabilities within Mason County facilities that are accessible to the public. Disabled employees may have service animals in the facilities in places where they would have normal access in the performance of their duties, provided the safety of the team, or other employees is not jeopardized. Employees must register their service animals with the Risk Management Department. When it is not obvious what service an animal provides, only limited inquiries are allowed per RCW 49.60.214. Staff may ask two questions. (1) is the dog a service animal required because of a disability, and (2) what work or task has the dog been trained to perform. Staff cannot ask about the person's disability, require medical documentation, require a special identification card or training documentation for the dog, or ask that the dog demonstrate its ability to perform the work or task. Pets are prohibited in Mason County facilities; exceft&-�s may be allowed by Mason County Parks per rules establis- d by the Parksdirector and/or Board. An elected official or department head=may grant permisstof Lfor a pet to be in a county facility for a specific reason a �ecific time. (e.g. 6W og used for a demonstration in an aggressive dog trag clas=sem A person may be asked td�lrlemmwoe their anim_aLf the animal in question does not meet the definition of a servcani = L Inmate ADA Accommodations Tor_servide=anl1mals irrtilm Mason County Jail will follow the Ma.o =Co a' _-Sheriff'N-0ffice=P-oiicy l Procedure. ADA Accommodations fafficourt purposes and for the Juvenile Detention Center will follow the MffsanCount _uperior- ►d/or District Court Policy and Pan Cr&ffla of servrnimals- 1) Guidei_g A careful trained dohat serves as a travel tool for persons with severe visual impairmenfs�r are bl[ {RCW 70.84.0201. 2) Hearing Dog A dog who has been trained to alert a person with significant hearing loss or who is deaf when a sound, e.g., knock on the door, occurs. 3) Service Dog A service dog has been trained to assist a disabled person who has a mobility or health impairment. Types of tasks the dog may perform include carrying, fetching, opening doors, ringing doorbells, activating elevator buttons, steadying a person while walking, heling a person up after a fall, etc. Service dogs are sometimes called assistance dogs. 4) SSig Dog SSig dog is a "Social Signal" dog trained to assist a person with autism. The dog may alert the partner of distracting repetitive movements common among those with autism, allowing the person to stop the movement (e.g., hand flapping). Recognizing familiar persons in a crowd, steering around a mud puddle or responding to others' social signals are possiblees for a SSig Dog. A person with autism may have problems with sensory _ and need the same support services from a dog it might give to a persa. -is blind or deaf. 5) Seizure Response Dog -- A dog trained to assist a person wfffia-%eizure disorder.-N_aw the dog serves the person depends on the person's ng-60%-The dog may stan r@Ward over the person during a seizure or go for help S:&me so re response=ds are able to predict seizures and warn�fie=person in,aMan�e. 6) Miniature Horse Miniature horsesattiat have been=individVNk&ained=fo_do work or perform tasks for people w- Asa lli�ies. (Miniatu_ret o es generally range in height from 24 inches to 3= hes meas_ured to the ---_i dulders a generally weigh between 70 and 100 poufflWThe r =ulations se_our assessment factors in determining whetb.er miniatur ors tla accoe modated in the Mason County facilities. eri�nt factors_are (1ftherte miniature horse is housebroken; (2) wether the MEWure h.o-se is under-ffe owner's control; (3) whether the facility carraccommod ahe mm—rature horse's type, size, and weight; and (4) whether thdiftiature horse esenceswill not compromise legitimate safety requirem=ents necess-a------ for safe operation of the facility. 2.48.060 Service 6 r al et fte 1) Allow a service�nimal to accompany the partner at all times and everywhere on County facilities, except where strictly prohibited. 2) Do not pet a service animal without the permission of the partner/handler; petting a service animal when the animal is working distracts it from its duties. 3) Do not feed a service animal. It may have specific dietary requirements. Unusual food or food at an unexpected time may cause the animal to become ill. 4) Do not deliberately startle a service animal or attempt to separate the partner/handler from them. 5) Employees who require a service animal must notify their supervisor and register the animal with the Risk Management Department. 6) Employee service animals are subject to the behavior standards required of a service animal belonging to a facility visitor. 2.48.070 Requirements of service animals 1) All animals need to be immunized against rat c—and/or other diseases common to the type of animal. All vaccina#ron_s_must be current. 2) The animal must wear a rabies vaccina h tag 3) The animal must be appropriately limfased. 4) Service animals must wear an awnT identification tag which includes the name and telephone number af-he owner) at all timess 5) Animals need to be maintained of Bash, harness or othw�pe of restraint in Mason County builgjggs and publi pea INHowever, exce-p--ff- s are granted in an emergen_ itxation whey animal needs to perform a task requiring it to travel beyerJd-th-n th of the�estraint or when the partner/handler is unable` restr _an. anima_ef_"t-Le to a disability. 6) The partner-=] ler must MEN full conf�:L=_of the mal at all times. The care and supecvron oe service�nimal-is so =the responsibility of the partner/ov�eer. 7} The partndfndlerls independently removing or arranging = removal e=servcc�-animM .waste, placing the waste in a closed e-ontaine d dispo_s�ng the cont-a ne=r in an outdoor trash bin. The partneVr= dler ne_=eds to maKUsure that their animal is kept in good alth and as clean as possible so as not to interfere with the work ermuonment. Regular bathiifg and grooming may be necessary for flea and tick e��trol. Animalsthat shed must be groomed to maintain a work environment that J-0-1--air and fur free. 2.48.080 When service-Rrm-als can be asked to leave 1) Disruption - The partner/handler of an animal that is unruly or disruptive (e.g. barking, running around and bringing attention to it) may be asked to remove the animal from Mason County facilities. The partner/handler may be prohibited from bringing the animal into Mason County facilities until significant steps to mitigate the behavior are taken, if the improper behavior happens repeatedly. Mitigation can include muzzling a barking animal or refresher training for both the animal and the partner/handler. 2) Health - Service animals who are ill are not allowed in public areas. A partner/handler with an ill animal may be asked to leave Mason County facilities. 3) Poor Hygiene/Unclean Animals - Partners/handlers with animals that are unclean may be asked to leave Mason County facilities. Partners/handlers are responsible to keep the service animal clean and well-groomed even during inclement weather seasons. An animal that becomes wet from walking in the rain or mud or from being splashed by a passing automobile, and is otherwise clean, should be considered a cleannimal. Animals that shed in the spring should be groomed to maintain aw environment that is hair free. 2.48.090 Prohibited access for service animal 1) Mechanical Rooms/Custodial C14s - Mechanica rW ms, such as boiler rooms, facility equipment rooms, efric closets, elevatoMan trol rooms and custodial closets are off-limits to servie_animalhe machines equipment and /or chemicals in these rooms may be harmful 2) Areas where Protective ping is NecesssaN-Any room where protective clothing is necessary is off-" itf6%_ervice ani nhLs. Examples include, but are limited to chemical laborator[W. oo-dl§b s ande tal/machine shops. 3) Areas wherjfffMlb is Danger-o.the Srie=�rrf=-'L_=Any room where there are sharp na utfin--c�s_--_-or otherWhar abjec sac the floor or protruding from a surface; whe there ar0l---ot materials on the floor;where there is a high level of dust; or where-�----�re is _moving macfiiaery is off-limits to service animals. 4)AWSea-xceptio=_ -- a) WdMVA =EquTpment-A m Vpg_erof a Mason County facility with moving equipme -ray gnat permission to a team to enter the area. Admission for each tee—ram-mill be=g anted or denied on a case-by-case basis. The final decision shalFI--made sed on the nature of the machinery and in the bes-Uinterest ofeafety for the team. Example: The machinery in the shop may-h= ee moN% parts at a height such that the tail of a large dog could easily b-e-Ea =in it; this is a valid reason for keeping large dogs out. However, awry small hearing dog may be shorter than any moving part and, therefore, be considered for admission. b) Case-by-Case - The Elected Official or Department Director may grant access to other designated off-limits areas on a case-by-case basis. 5) Approval for Exceptions -To be granted an exception, a visitor seeking admission for their animal to an off-limits area, should contact the Elected Official of the facility or the Support Services Director. An employee should submit a written request to the Elected Official and the Support Services Director. 2.48.100 Reasonable accommodation process When an individual with a disability makes an accommodation request, the County will consider it promptly and grant it when reasonable. 2.48.110 Liability Any property damage, destruction or personal property injuries caused by or as a result of a service animal will be the sole responsibility of the service animal's owner/partner/handler. Service animal owner/partners/handlers will hold harmless Mason County and its agents from any gadd all claims, causes of actions, damage, cost, loss of service, expense_aniffl=compensation whatsoever, growing out of consequence with their servicelammal in or around Mason County facilities or County grounds. 2.48.120 Emergency Situations In the event of an emergency, Coin- staff should undersitd that a service animal may become disoriented from-ffi crowd, sirens or wi-n--mac----_----- .oise or from shaking and moving ground. The partner---i---n d:l_er n-d/or animarfty be confused by the stressful situation. =Should be aw_a—re�hat the animal is ffrying to be protective and, in its confusr_on,=is�-z1 harmful- =aff should make every effort to keep the animal with its partner Howeage-Lthe stf��first effort should be toward the partner; this na,ecessita�-leaving_�r��nimal-bind in certain emergency evacuation st-a-----barons— = — 2.48.130 Grievance _ Any_pgq er or ernesee---M i_sfied w the decision made concerning a sexy _aLor anrrr=__—approved=ars a 5 se-by-case basis should follow the ion CounEyTO A G ance Proc��ture process. 2.48.140 -r_epresentatiom�f ser-V10 A civil=-Faction with-a-maximum fine of$500 will be imposed to a person who represents--that an animal is a service animal when the person knew or should have known=t at the-AMmal in question does not meet the statutory definition of a service animal asdned in RCW 49.60.040. As defined in RCW 7.80.040, an enforcement officer=may investigate and enforce this section by making an inquiry of the person accompanied by the animal in question and issuing a civil infraction. Refusal to answer the questions allowable shall create presumption that the animal is not a service animal and the enforcement officer may issue a civil infraction and require the person to remove the animal from the place of public accommodation. Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Emergency Management EXT: 806 BRIEFING DATE: 03-18-2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Recommendations from the Mason County Parks & Recreation Advisory Board EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): On March 7, 2019 there was a meeting for the MC Parks & Recreation Advisory Board at the Salmon Center in Belfair. On the agenda was two items that the board wanted to make recommendations to the Mason County Board of Commissioners. The first item is a recommendation to remove Tina Post and Leanna Krotzer from the Parks & Recreation Advisory Board due to lack of participation (Tina Post last meeting was on 09/12/2017 and Leanna Krotzer was on 02/06/2018). On January 25, 2019 letters were sent (US Postal & e-mail) to Tina Post and Leanna Krotzer requesting their decision to remain on the Parks and Trails Advisory Board. They were to respond via e-mail of their decision by February 11, 2019. As of this meeting March 7, 2019 no correspondence has been received by either member. A motion was made by Andrew Kinney and seconded by Jeanne Robinson to recommend to the Mason County Board of County Commissioners that Tina Post and Leanna Krotzer be removed from the PTAB and request the two positions be opened for appointment by the Board of County Commissioners. Motion was carried and approved unanimously. The second item is a recommendation to add a member"call in participation" clause to the by-laws. A motion was made by Jeanne Robinson and seconded by Mike DiMatteo to request to add in the Mason County Code Chapter 2.49, Section 2 Board Operations and By-Laws, Subsection Quorum — Voting the following language: A member may use the "call in participation"for a regular or special meeting and be counted toward the quorum for the meeting. A maximum of two (2)members can utilize the "call in participation"per regular or special meeting with Two (2)members physically present to Briefing Summary 3/11/2019 Attachment B make a quorum. Members are limited to using the "call in participation"to no more than three consecutive meetings or not to exceed 50% or more of the regular or special meetings in a calendar year. Motion carried and the request to change the by-laws was approved unanimously. The final recommendation was also a change of the by-laws to reflect the correct position of"Manager" instead of"Director"of Parks and Recreation throughout Mason County Code Chapter 2.49. The parks & Recreation Advisory Board asked that Ross McDowell present these recommendations to the Mason County Board of County Commissioners for their approval and possible code changes. BUDGET IMPACTS: No budgetary impact RECOMMENDED OR REQUESTED ACTION: The Parks & Recreation Advisory Board recommends the removal of the two members and to open the search to appoint two new members to the Parks & Recreation Advisory Board. Also recommends the by-law change to allow for"call in participation"for Parks & Recreation Advisory Board meetings. ATTACHMENTS: Parks & Recreation Advisory Board meeting minutes from March 7, 2019 meeting. Briefing Summary 3/11/2019 Mason County Parks and Trails Advisory Board Meeting March 7, 2019 The Salmon Center 600 NE Roessel Rd. Belfair,WA 98528 6:00 p.m. CALL TO ORDER AND ATTENDANCE ■ Meeting Called to Order at 6:03 PM The Parks and Trails Advisory Board Meeting by Mary Miller, Chairperson ■ Present: Andrew Kinney, Mendy Harlow, Jeanne Robinson, Mary Miller, Mike DiMatteo and Ross McDowell. ■ Guests: None present ■ Approval of Minutes: There was a motion to correct spelling of Andrew Kinney and Mike DiMatteo's names on the January 24, 2019 minutes by Andrew Kinney and seconded by Mendy Harlow. Motion carried and the minutes were approved as amended unanimously. ■ Agenda: A motion was made to accept the March agenda by Mendy Harlow and seconded by Jeanne Robinson. Motion carried and the agenda was approved unanimously. ■ Public Comment: (Up to 5 minutes available per person for citizens to address the Parks and Trails Advisory Board.) Ross McDowell read verbatim an e-mail he and Frank Pinter received from Ken Van Buskirk dated 03/05/2019 requesting his comments to be made at this meeting. Ross please share these comments with the advisory board. It is my understanding that the advisory board is considering having meetings allowing a member to phone in. This is not an open and transparent process and should not be normal procedure and only be allowed in certain circumstances. 1 also am opposed to having meetings at the Salmon Center as I don't feel this is an allowed use under their special use permit. As I am not allowed on salmon center property please provide me with a draft copy of the meeting minutes when available. thank you Ken VanBuskirk Mendy Harlow, Executive Director of the Salon Center, indicated that a public meeting is allowed under her special use permit for the Salmon Center. ■ Business Items: o By-Laws: Mary Miller started off requesting that the Parks &Trails Advisory Board (PTAB) discuss adding a"call in participation"to the by-laws. She requested that Ross McDowell read the current by-laws regarding meeting attendance into the record. The Parks and Recreation Department Board Chapter 2.49 Section 2 Board Operations and by-laws subsection Quorum—Voting: A majority of the entire membership constitutes a quorum for the conduct of regular business (attendance of four members). Voting is by "ayes"and "nayes"except where the members may require a ballot or roll call vote. Members shall disqualify themselves from voting on any matter which may involve a conflict with their business interests; and may abstain from voting for good and sufficient reasons which shall be announced to the meeting upon call of any member. At any meeting where there is less than a quorum, the members present shall have authority to establish a date for an adjourned meeting. By- laws may be amended by vote of two-thirds of the membership eve members). Marry Miller requested that the board suggest some wording that would allow members of the PTAB to call in and participate in the meeting. Ross McDowell reminded the board that if we use a call in participation option it would have to be in compliance with the Open Public Meeting Act by spelling out in the by-laws how many members could call in and that any people attending the meeting(public and members)can hear everyone and that the member on the phone can hear everyone.Ross also added that there should be a limit on the amount of times a member calls in to participate in regular or special meetings. In the discussion it was suggested that we use the same limitations on call in participation as there is in the by-laws for PTAB members to be in good standing which is,three consecutive meetings or not to exceed 50% or more of the regular meetings in a calendar year.Also discussed was the limitation of members who could use the call in participation per meeting. In the discussion it was brought up that to keep a quorum for the meeting is important but they wanted to limit it to 2 members or 1/3 of the present PTAB per meeting. A motion was made by Jeanne Robinson and seconded by Mike DiMatteo to request to add in the Chapter 2.49, Section 2 Board Operations and By-Laws, Subsection Quorum—Voting the following language: A member may use the "call in participation"for a regular or special meeting and be counted toward the quorum for the meeting.A maximum of two members can utilize the "call in participation"per regular or special meeting with 2 members must be physically present to make a quorum. Members are limited to using the "call in participation"to three consecutive meetings or not to exceed 50% or more of the regular or special meetings in a calendar year. Motion carried and the request to change the by-laws was approved unanimously.Ross McDowell was asked to present this recommendation to the Mason County Board of County Commissioners for their approval and code change. Ross McDowell presented some housekeeping issues in the by-laws reference the term"Director of Parks and Recreation". Request to change the title to Manager of Parks and Trails.Motion was made by Mendy Harlow and seconded by Andrew Kinney to recommend the change to the Board of County Commissioners. Motion was carried and approved unanimously. o Update Membership: Ross McDowell reported that he sent out requests letters by e-mail and US Postal service on January 25,2019 to PTAB members Tina Post and Leanna Krotzer requesting their decision to remain on the Parks and Trails Advisory Board and attend regular meetings. Ross asked that they respond to him via e-mail of their decision by February 11,2019. As of this meeting March 7,2019 Ross has not received any correspondence from either member. Copies of the letters were available for the PTAB to examine. A motion was made by Andrew Kinney and seconded by Jeanne Robinson to recommend to the Mason County Board of County Commissioners that Tina Post and Leanna Krotzer be removed from the PTAB and request the two positions be opened for appointment by the Board of County Commissioners. Motion was carried and approved unanimously. o Grant Information Mendy Harlow indicated that the Land and Water Conservation Grant was not open yet for pre-applications and would be possibly late this year. Andrew Kinney stated that the Natural Recourses Conservation Service (MRCS)has a grant and that he would follow up on it and get information for the board. Ross McDowell updated the PTAB on the RCO grant for Hood Canal School football field and some of the concerns that have risen from the drain field location on school property. ■ Correspondence/Good of the Order: o Ross McDowell gave an update on the Sandhill Park septic system, summer help and Park Host position. Septic system is waiting on the weather for the electrician to complete the wiring. The summer help will be Nick Duby again this year. The Park Host,Clayton Casto,has signed a two year agreement to remain as Park Host for Sandhill Park. o March 30,2019 will be the first PTAB Mason County park tour starting at 8:00 AM meeting at MCRA. Member Mike DiMatteo will not be available for the tour. ■ Meeting Adjourned: Motion made to Adjourn by Mendy Harlow. Meeting was adjourned at 6:54 PM. ■ Next Meeting: The next scheduled Parks Advisory Board Meeting will be Thursday,April 250, 2019 at 5:15 PM at MCRA Office. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT:530 BRIEFING DATE: March 18,2019 PREVIOUS BRIEFING DATES: ITEM: Approval to place on the March 26, 2019 Action Agenda to amend Resolution 72-18 effective April 1, 2019,for participants of the PEBB Medical program,which allocates through the pooling method,$937.58 per month County contribution for all employee single enrollments on medical, and $1,376.75 per month for Teamsters General Services and Probation Collective Bargaining Agreements in place, but not ratified on January 1, 2019 with dependent enrollments, and $1,428.75 per month for all Elected Officials, eligible Non Represented, and Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, & Public Defenders) in place and ratified on January 1, 2019. EXECUTIVE SUMMARY: The Board has determined that a$52 medical increase for Elected Officials and Non Represented employees maintains parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County. Contribution at$1206 per month, per employee (2018 rate): MEDICAL- It is recommended that the Board adopt, effective April 1, 2019, the County's health insurance contribution rate for the Teamsters General Services and Probation Collective Bargaining Agreements in place, but not ratified on January 1, 2019, who participate in PEBB medical and utilize the pooling method, resulting in a distribution as follows: $937.58 per month for those individuals enrolled in PEBB medical as an employee only(no dependent coverage). This contribution also covers dental,vision,and basic life insurance. $1,376.75 per month for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental,vision, and basic life insurance. Contribution at$1258 per month, per employee(2019 rate): MEDICAL- It is recommended that the Board adopt, effective April 1, 2019, the County's health insurance contribution rate for any Elected Official, eligible Non Represented, and any Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, & Public Defenders) in place and ratified on January 1, 2019, who participate in PEBB medical and utilize the pooling method, resulting in a distribution as follows: $937.58 per month per Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental,vision, and basic life insurance. $1,428.75 per month per Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental,vision, and basic life insurance. k:\cmmr cover sheets\briefing cvr-eff april 1,2019-pebb medical contirbution rate 03192019.doc i BUDGET IMPACTS: RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 26, 2019 Action Agenda to amend Resolution 72-18 effective April 1, 2019,for participants of the PEBB Medical program,which allocates through the pooling method, $937.58 per month County contribution for all employee single enrollments on medical, and $1,376.75 per month for Teamsters General Services and Probation Collective Bargaining Agreements in place, but not ratified on January 1, 2019 with dependent enrollments, and $1,428.75 per month for all Elected Officials, eligible Non Represented, and Collective Bargaining Agreements(Community Family Health, Deputy Prosecutors, & Public Defenders) in place and ratified on January 1, 2019. ATTACHMENTS: Resolution, Pooling Calculation Details, & PEBB Medical Premium charts k:\cmmr cover sheets\briefing cvr-eff april 1,2019-pebb medical comirbution rate 03192019.doc RESOLUTION NO. AMEND RESOLUTION NO. 72-18 DETERMINING THE COUNTY'S 2019 HEALTH INSURANCE CONTRIBUTIONS WHEREAS, RCW 36.40.080 states that the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget; and WHEREAS, RCW 36.16.070 states that the Board shall fix the benefit compensation of all employees; and WHEREAS, the Board has determined that the County's contribution towards health insurance premiums for Elected Officials and eligible Non-Represented employees shall increase by$52 per month for a total contribution of $1,258 (One thousand two hundred and fifty eight dollars) per month, effective April 1, 2019; and WHEREAS, the Board has determined that the County's contribution towards health insurance premiums for Elected Officials, eligible Non-Represented employees, and also those members of the Collective Bargaining Agreements who participate in PEBB medical insurance to utilize the pooling method; and NOW THEREFORE BE IT RESOLVED, effective April 1, 2019, the Board of County Commissioners does hereby establish the County's health insurance contribution rate for any Collective Bargaining Agreement (General Services & Probation) in place, but not ratified on January 1, 2019 utilizing the pooling method, and resulting in a distribution as follows: $937.58 per month per Elected Official/Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental, vision, and basic life insurance. $1,376.75 per month per Elected Official/Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental, vision, and basic life insurance. NOW THEREFORE BE IT RESOLVED, effective April 1, 2019, the Board of County Commissioners does hereby establish the County's health insurance contribution rate for any Collective Bargaining Agreements (Community Family Health, Deputy Prosecutors, and Public Defenders) in place and ratified on January 1, 2019 utilizing the pooling method, and resulting in a distribution as follows: $937.58 per month per Employee for those individuals enrolled in PEBB medical as an employee only (no dependent coverage). This contribution also covers dental, vision, and basic life insurance. $1,428.75 per month per Employee for those individuals enrolled in PEBB medical as an employee with one or more dependents. This contribution also covers dental, vision, and basic life insurance. Uresolutions\salary&medical\resolution health insurance$1258 for 2019 02282019.doc Approved this day of 2019 BOARD OF COUNTY COMMISSIONERS Kevin Shutty, Chairperson Sharon Trask, Commissioner Randy Neatherlin, Commissioner Attest: Melissa Drewry, Clerk of the Board Approved as to Form: Tim Whitehead, Chief Deputy Prosecutor cc: Financial Services, Payroll Human Resources All Elected Officials and Department Heads Uresolutions\salary&medical\resolution health insurance$1258 for 2019 02282019.doc r PEBB Effective April 1, 2019 County Pooling Contribution Calculations NON-UNION EMPLOYEES,ELECTED OFFICIALS,GENERAL SERVICES,PROBATION,COMMUNITY FAMILY HEALTH,DEPUTY PROSECUTORS,&PUBLIC DEFENDERS Counts as of September 26,2018 Community Family&Health,Deputy Prosecutors,Public Defenders,Elected Officials,&NU $1,258.00 minus $937.58 Highest Employee only premium = $320.42 2019 Contribution per Employee, General Services,&Probation $1,206.00 minus $937.58 Highest Employee only premium = $268.42 Community&Family Health,Deputy Prosecutors,Public Defenders,Elected Officials,&NU $320.42 X 24 Employee only premiums = $7,690.08 General Services&Probation $268.42 X 28 Employee only premiums = $7,515.76 1 Medical Waiver $1,258.00 minus $152.62 PEBB dental,vision,life only amount = $1,105.38 1 Medical Waiver $1,258.00 minus $152.62 PEBB dental,vision,life only amount = $1,105.38 Total pooling per month for dependent coverage = $17,416.60 $17,416.60 divided by 102 Employee+Dependent Coverages = $170.75 2019 Contribution per Employee Community Family&Health,Deputy Prosecutors,Public Defenders,EO,& NU $1,258.00 + $170.75 Pooling amount per Employee+Dependent Coverages = $1,428.75 2019 Contribution per Employee General Services&Probation $1,206.00 + $170.75 Pooling amount per Employee+Dependent Coverages = $1,376.75 Pooled County Contribution for Employee+Dependent Coverage = Pooled County Contribution for Employee only Coverage = $937.58 PUBLIC DEFENDERS,COMMUNITY FAMILY HEALTH,ELECTED OFFICIALS& NON REPRESENTED PEBB-Medical and Dental 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1258 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA PREMIUM $892.04 $1,631.45 $1,446.60 $2,186.02 (Group Health Classic) $15 Primary Care $175/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 $30 Specialist $525/1amily $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $202.70 $17.85 $757.27 Kaiser Permanente WA PREMIUM $814.90 $1,477.19 $1,311.61 $1,973.90 (Group Health Value) $30 Primary Care $250/1'erson $3,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 $50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) None $48.44 None $545.15 Kaiser Permanente WA PREMIUM $759.09 $1,360.11 $1,224.44 $1,767.12 (Group Health CDHP) 10%/Primary Care $1,400/Person $5,100/1'erson COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 10%Specialist $2,800/Family $10,200/Family EMPLOYEE PAYS(Payroll Deduction) None None None $338.37 Kaiser Permanente WA PREMIUM $761.86 $1,371.09 $1,218.78 $1,828.02 (Group Health Sound Choice) 0Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 (Must live or work in Snohomish,King, 15%Specialist $375 Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $399.27 Pierce or Thurston County) Uniform Medical Plan Classic PREMIUM $833.50 $1,514.37 $1,344.15 $2,025.03 15%Primary Care $250/Person $2,000/1'erson COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 15%Specialist $750/17amily $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $85.62 None $596.28 Uniform Medical Plan CDHP PREMIUM $759.19 $1,360.30 $1,224.61 $1,767.39 15%Primary Care $1,400/Person $4,200/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 15%Specialist $2,800/Family $8,400/Family EMPLOYEE PAYS(Payroll Deduction) None None None $338.64 Uniform Medical Plan PLUS or PREMIUM $776.72 $1,400.83 $1,244.80 $1,868.90 Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 Medicine ACN Pierce,Spokane,Yakima,Skagit or Thurston 15%Specialist $375/1'amily $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $440.15 Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge _ $0.00 $50.00 $0.00 $50.00 Medical Waived $152.62 $152.62 $152.62 $152.62 DENTAL Deductibles Max out-of-pocket VISION BASIC LIFE AND AD&D Insurance Uniform Dental Group#3000 $50/Person$150/Family You pay amounts Included in medical plan Basic Life $35,000 Basic AD&D $5,000 Delta Dental PPO over$1,750 May enroll In supplemental Term Life Insurance without providing No General Plan You pay any amount over$150 every 24 evidence of insurability if enrolled no later than 60 days after Delta Care Group#3100 NONE months for frames,lenses,contacts and becoming eligible. Managed care w/limited dentists Maximum fitting fees combined.Exception:for UMP Willamette Dental No General Plan Classic,you pay any amount over$65 for May enroll In optional LTD within 31 days of initial eligibility for NONE contact lens fitting fees. PEBB benefits.After 31 days must also complete Evidence of Managed care&their facilities Maximum Insurability form. PROBATION SERVICES PEBB-Medical and Dental 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1206 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA PREMIUM $892.04 $1,631.45 $1,446.60 $2,186.02 (Group Health Classic) $15 Primary Care $175/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 $30 Specialist $525/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $254.70 $69.85. $809.27 Kaiser Permanente WA PREMIUM $814.90 $1,477.19 $1,311.61 $1,973.90 (Group Health Value) $30 Primary Care $250/Person $3,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 $50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) None $100.44 None $597.15 Kaiser Permanente WA PREMIUM $759.09 $1,360.11 $1,224.44 $1,767.12 (Group HealthCDHP) 10^/>/PrimaryCare $1,400/Person $5,100/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 10%Specialist $2,800/Family $10,200/Family EMPLOYEE PAYS(Payroll Deduction) None None None $390.37 Kaiser Permanente WA PREMIUM $761.86 $1,371.09 $1,218.78 $1,828.02 (Group Health Sound Choice) 0Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 (Must live or work in Snohomish,King, Pierce or Thurston County) 15%Specialist $375 Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $451.27 Uniform Medical Plan Classic PREMIUM $833.50 $1,514.37 $1,344.15 $2,025.03 15%Primary Care $250/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 15%Specialist $750/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $137.62 None $648.28 Uniform Medical Plan CDHP PREMIUM $759.19 $1,360.30 $1,224.61 $1,767.39 15%Primary Care $1,400/Person $4,200/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 15%Specialist $2,800/Family $8,400/1'amily EMPLOYEE PAYS(Payroll Deduction) None None None $390.64 Uniform Medical Plan PLUS or PREMIUM $776.72 $1,400.83 $1,244.80 $1,868.90 Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 Medicine ACN t,v,w,uvc w uuuuwu,m,,,�w�,n,uay, Pierce,Spokane,Yakima,Skagit or Thurston 15%Specialist $375/Fam.ly $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None $24.08 None $492.15 Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge __ $0.00 $50.00 $0.00 $50.00 Medical Waived $152.62 $152.62 $152.62 1 $152.62 DENTAL Deductibles Max out-of-pocket VISION BASIC LIFE AND AD&D Insurance Uniform Dental Group#3000 $50/Person$150/family You pay amounts Included in medical plan Basic Life $35,000 Basic AD&D $5,000 Delta Dental PPO over$1,750 May enroll in supplemental Term Life Insurance without providing No General Plan You pay any amount over$150 every 24 evidence of insurability If enrolled no later than 60 days after becoming Delta Care Group N3100 NONE months for frames,lenses,contacts and eligible. Managed care w/limited dentists Maximum fitting fees combined.Exception:for UMP Willamette Dental No General Plan Classic,you pay any amount over$65 for May enroll in optional LTD within 31 days of initial eligibility for PEBB NONE contact lens fitting fees. benefits.After 31 days must also complete Evidence of Insurability Managed care&their facilities Maximum form. u Y DEPUTY PROSECUTING ATTORNEYS PEBB-Medical Benefits&WCIF-Dental Vision Life Benefits 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1258 Copays Annual Deductibles Max out-of-pocket Employee BE/Spouse EE/Children Full Family Kaiser Permanente WA(Group PREMIUM $806.64 $1,546.05 $1,361.20 $2,100.62 Health Classic) S 15 Primary Cam S175/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $30 Specialist $525/Family S4,000/Family PREMIUM TOTAL $937.58 $1,676.99 $1,492.14 $2,231.56 COUNTY POOLED CONTRIBUTION $937.58 51,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) $0.00 $248.24 563.39 $802.81, Kaiser Permanente WA(Group PREMIUM $729.50 $1,391.79 $1,226.21 $1,888.50 Health Value) S30 Primary Care $250/Pemon $3,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $50 Specialist $750/Family $6,000/Family PREMIUM TOTAL $860.44 $1,522.73 $1,357.15 $2,019.44 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None $93.98 None $590.69 Kaiser Permanente WA(Group PREMIUM $673.69 $1,274.71 $1,139.04 $1,681.72 Health CDHP) 10%/Pr maty Care $1,400/Person $5,100/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 101%Specialist $2,800/Family S10,200/Family PREMIUM TOTAL $804.63 $1,405.65 $1,269.98 $1,812.66 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75. EMPLOYEE PAYS(Payroll Deduction) None None None $383.91 Kaiser Permanente WA(Group PREMIUM $676.46 $1,285.69 $1,133.38 $1,742.62 Health Sound Choice) 0 Primary Cam $125/Pcrson $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $375 Family S4,000/Family PREMIUM TOTAL $807.40 $1,416.63 $1,264.32 $1,873.56 (Must live or work in Snohomish,King, COUNTY POOLED CONTRIBUTION $937.58 $1,428.75 $1,428.75 $1,428.75 Pierce or Thurston County) EMPLOYEE PAYS(Payroll Deduction) None None None $444.81 Uniform Medical Plan Classic PREMIUM $748.10 $1,428.97 $1,258.75 $1,939.63 15%Primary Care S250/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist S750/Family $4,000/Family PREMIUM TOTAL $879.04 S1,559.91 $1,389.69 $2,070.57 COUNTY POOLED CONTRIBUTION $937.58 51,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None $131.16 - None 5641.82 Uniform Medical Plan CDHP PREMIUM $673.79 $1,274.90 $1,139.21 $1,681.99 15%Primary Care $1,400/Person S4,200/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Spcciaiist $2,800/Family $8,400/Family PREMIUM TOTAL $804.73 51,405.84 $1,270.15 $1,812.93 COUNTY POOLED CONTRIBUTION $937.58 $1,428.75. $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None None None $384.18 Uniform Medical Plan PLUS or PREMIUM $691.32 $1,315.43 $1,159.40 $1,783.50 Uniform Medical Plan Plus UW 0%Primary Cam $125/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 Medicine ACN (Must live in Snohomish,King,Kitsap,Pierce, 15%Specialist $375/Family $4,000/Family PREMIUM TOTAL $822.26 $1,446.37 $1,290.34 $1,914.44 Spokane,Yakima,Skagit or Thurston County) COUNTY POOLED CONTRIBUTION 5937.58 $1,428.75 $1,428.75 $1,428.75 EMPLOYEE PAYS(Payroll Deduction) None $17.62 None $485.69 Tobacco Use Surchar a $25.00 $25.00 $25.00 $25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 DENTAL VISION LIFE WCIF IDelta Dental VSP$175 Basic $24,000 Willamette(Managed Care&their facilities)Reduce premium by$6.75 Frame IDependent $1,000 - M GENERAL SERVICES PEBB-Medical Benefits&WCIF-Dental Vision Life Benefits 2019 The County premium contribution using the pooling method,effective April 1,2019,by Resolution .All pooled @ 2019 rate of$1206 Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family Kaiser Permanente WA(Group PREMIUM $806.64 $1,546.05 $1,361.20 $2,100.62 Health Classic) S15 Primary Care $175/Pmw S2,000/Parson WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $30 Specialist $525/Family S4,000/Family PREMIUM TOTAL $937.58 $1,676.99 $1,492.14 $2,231.56 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) S0.00 $300.24 $115.39 $854.81 Kaiser Permanente WA(Group PREMIUM $729.50 $1,391.79 $1,226.21 $1,888.50 Health Value) $30 Primary cam S250/Persoa $3,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 $50 Specialist s750/1'amily s6,000/Family PREMIUM TOTAL $860.44 $1,522.73 $1,357.15 $2,019.44 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $076.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $145.98 None $642.69 Kaiser Permanente WA(Group PREMIUM $673.69 $1,274.71 $1,139.04 $1,681.72 Health CDHP) 101/6/Primary Cam S1,400/Pcrson $5,100/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 S130.94 10%Spmialist S2,800/1'emily S10,200/Family PREMIUM TOTAL $804.63 $1,405.65 $1,269.98 $1,812.66 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None S2&90 None $435.91 Kaiser Permanente WA(Group PREMIUM 5676.46 S1,285.69 $1,133.38 $1,742.62 Health Sound Choice) 0 Primary Cara $125/Person $2,000/Pe son WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $375 Family $4,000/1'amily PREMIUM TOTAL $807.40 $1,416.63 51,264.32 $1,873.56 (Must live or work in Snohomish,King, COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 51,376.75 Pierce or Thurston County) EMPLOYEE PAYS(Payroll Deduction) None 539.88 None S4%.81 Uniform Medical Plan Classic PREMIUM $748.10 $1,428.97 $1,258.75 $1,939.63 15%Primary Care $25Q1Penon $2,000/Pcrson WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist S750/Family S4,00WFamily PREMIUM TOTAL $979.04 $1,559.91 $1,389.69 $2,070.57 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $183.16 $12.94 $693.82 Uniform Medical Plan CDHP PREMIUM $673.79 51,274.90 $1,139.21 $1,681.99 15%Primary Care $1,400/Person $4,200/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 15%Specialist $2,800/Family $8,400/1'amily PREMIUM TOTAL $804.73 $1,405.84 $1,270.15 $1,812.93 COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $29.09 None $436.18 ' Uniform Medical Plan PLUS or PREMIUM $691.32 $1,315.43 $1,159.40 SI,783.50 Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person WCIF DENTAL VISION LIFE $130.94 $130.94 $130.94 $130.94 Medicine ACN (Must live in Snohomish,King,Kitsap,Piers, 15%Specialist $375/Family $4,000/Family Spokane,Yakima,Skagit or ThPREMIUM TOTAL $822.26 $1,446.37 $1,290.34 $1,914.44 Thurston County) COUNTY POOLED CONTRIBUTION $937.58 $1,376.75 $1,376.75 $1,376.75 EMPLOYEE PAYS(Payroll Deduction) None $69.62 None $537.69 Tobacco Use Surcharge $25.00 $25.00 $25.00 S25.00 Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00 DENTAL I VISION LIFE waF IDelta Dental VSP$17S Basic $24,000 Willamette(Managed Care&their facilities)Reduce premium by$6.75 Frame IDepenclent $1,000 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: ITEM: Approval to place on the March 26, 2019 Action Agenda to amend Resolution 17-19 to revise the Non-Represented Salary Scale Range Alignment by approving a 1.5% general wage increase and removing the Chief Deputy Prosecuting Attorney from the Non- Represented Salary Scale effective April 1, 2019. EXECUTIVE SUMMARY: The Board has determined that a 1.5% general wage increase for all Non-Represented employees to maintain parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County. The Board has authorized the Chief Deputy Prosecuting Attorney be removed to a separate Resolution to link the wage directly by 75% to that of a Superior Court Judge. BUDGET IMPACTS: RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 26, 2019 Action Agenda to amend Resolution 17-19 to revise the Non-Represented Salary Scale Range Alignment by approving a 1.5% general wage increase and removing the Chief Deputy Prosecuting Attorney from the Non-Represented Salary Scale effective April 1, 2019. ATTACHMENTS: Resolution and Non-Represented Salary Scale Range Alignment k:\cmmr cover sheets\briefing cvr- nr salary range resolution- 1.5%increase&remove dpa 03192019.doc t RESOLUTION NO. AMENDING RESOLUTION NO. 17-19 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNEMENT BY APPROVING A 1.5% GENERAL WAGE INCREASE AND REMOVING CHIEF DEPUTY PROSECUTING ATTORNEY FROM THE NON REPRESENTED SALARY SCALE WHEREAS, RCW 36.16.070 states that"...the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget..."; and WHEREAS, RCW 36.16.070 states that"...In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation..."; and WHEREAS, the Board has determined that a 1.5% general wage increase for all Non- Represented employees to maintain parity with recommended increases proposed for the members of the current Collective Bargaining Agreements within the County; and WHEREAS, consistent with Board Resolution No. 56-15, the Board will continue to allow step increases for Non-Represented employees, consistent with policy; and WHEREAS, the Board of County Commissioners approval to removing the Chief Deputy Prosecuting Attorney's salary from the Non-Represented Salary Scale as adopted on Resolution No. tying this position to the wage of the Superior Court Judge at 75%; NOW, THEREFORE BE IT RESOLVED, effective April 1, 2019 the Board of County Commissioners does hereby amend the Non-Represented Salary Table by 1.5% general wage increase and approving the revised Scale Range Alignment by removing the Chief Deputy Prosecuting Attorney from the Non Represented Salary Scale. DATED this day of March 2019. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Michael Dorcy, Prosecutor Sharon Trask, Commissioner r Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities &Waste Mgmt 4010 County Engineer 4008 Interim Deputy Director Public Works 4006 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water&Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 31 Public Works Finance Manager 2011 Page I I of 2 f Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 4031 25 Program Manager 1 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 VictimM/itness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Page 12 of 2 r Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities &Waste Mgmt 4010 County Engineer 4008 Interim Deputy Director Public Works 4006 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water &Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 31 Public Works Finance Manager 2011 Page I I of 2 f Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 4031 25 Program Manager 1 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Page 12 of 2 r Effective April 1, 2019 *Amounts may vary slightly after calculation done in Munis ENTRY ENTRY MAX RANGE ANNUAL "Step 0" STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ANNUAL 46 113,917.83 9,493.15 9,736.61 9,986.28 10,242.28 10,504.95 10,774.27 129,291.19 45 92,784.07 7,732.01 8,117.38 8,524.38 8,737.57 8,956.44 9,178.75 110,144.96 44 90,553.92 7,546.16 7,924.65 8,321.42 8,528.90 8,742.09 8,960.99 107,531.86 43 88,337.64 7,361.47 7,729.73 8,116.20 8,320.30 8,526.63 8,740.96 104,891.48 42 86,271.43 7,189.29 7,548.45 7,924.65 8,124.18 8,327.12 8,534.61 102,415.29 41 84,137.49 7,011.46 7,361.47 7,730.85 7,923.54 8,121.91 8,324.85 99,898.17 40 82,153.86 6,846.15 7,189.29 7,547.30 7,736.57 7,930.40 8,128.75 97,544.99 39 80,142.94 6,678.58 7,013.77 7,363.78 7,547.301 7,736.57 7,930.40 95,164.78 38 78,227.76 6,518.98 6,845.02 7,187.01 7,368.331 7,549.55 7,739.98 92,879.81 37 76,312.33 6,359.36 6,677.42 7,012.61 7,187.01 7,367.19 7,550.71 90,608.48 36 74,492.64 6,207.72 6,518.98 6,845.02 7,017.16 7,192.781 7,372.86 88,474.30 35 72,700.47 6,058.37 6,361.61 6,679.69 6,846.15 7,018.28 7,193.89 86,326.72 34 70,976.76 5,914.73 6,208.88 6,520.12 6,683.13 6,850.70 7,021.75 84,261.00 33 69,238.92 5,769.91 6,058.37 6,361.61 6,520.12 6,683.13 6,850.70 82,208.42 32 67,611.18 5,634.27 5,915.87 6,209.99 6,365.04 6,524.64 6,687.69 80,252.31 31 65,914.99 5,492.92 5,768.77 6,057.24 6,207.72 6,363.89 6,523.51 78,282.08 30 64,382.02 5,365.17 5,633.11 5,914.73 6,062.90 6,212.27 6,368.43 76,421.22 29 62,822.98 5,235.25 5,495.19 5,769.91 5,915.87 6,062.90 6,214.56 74,574.73 28 61,317.53 5,109.79 5,365.17 5,633.11 5,773.32 5,919.28 6,067.49 72,809.85 27 59,826.70 4,985.56 5,234.09 5,494.03 5,633.11 5,773.32 5,917.02 71,004.28 26 58,403.83 4,866.99 5,109.79 5,365.17 5,497.441 5,636.52 5,777.91 69,334.89 25 56,967.32 4,747.28 4,984.38 5,232.99 5,364.03 5,496.33 5,635.38 67,624.58 24 55,626.79 4,635.57 4,866.99 5,109.79 5,237.52 5,367.48 5,503.19 66,038.25 23 54,258.00 4,521.50 4,747.28 4,984.38 5,109.79 5,237.52 5,367.48 64,409.79 22 52,972.53 4,414.38 4,635.57 4,868.14 4,988.97 5,113.22 5,240.91 62,890.94 21 51,672.68 4,306.06 4,521.50 4,748.41 4,866.991 4,987.83 5,112.11 61,345.30 20 50,427.88 4,202.32 4,413.24 4,634.41 4,749.53 4,869.26 4,990.13 59,881.51 19 49,209.88 4,100.82 4,306.06 4,521.50 4,635.57 4,750.69 4,870.40 58,444.76 18 48,047.42 4,003.95 4,203.46 4,414.38 4,523.81 4,637.84 4,753.00 57,036.02 17 46,870.83 3,905.90 4,101.96 4,307.21 4,415.53 4,524.95 4,638.98 55,667.72 16 45,748.81 3,812.40 4,003.95 4,203.46 4,309.51 4,416.67 4,526.09 54,313.06 15 44,640.67 3,720.06 3,907.04 4,100.82 4,202.321 4,306.06 4,414.38 52,972.53 14 43,560.55 3,630.05 3,811.28 4,001.68 4,101.96 4,204.60 4,310.64 51,727.73 13 42,506.74 3,542.23 3,718.94 3,905.90 4,002.81 4,103.12 4,205.75 50,469.05 12 41,480.70 3,456.72 3,630.05 3,811.28 3,907.04 4,005.13 4,104.25 49,251.05 11 40,481.94 3,373.49 3,542.23 3,718.941 3,812.40 3,908.18 4,005.13 48,061.55 10 39,524.10 3,293.68 3,456.72 3,630.05 3,720.06 3,813.561 3,909.31 46,911.76 9 38,552.87 3,212.74 3,373.49 3,542.23 3,630.05 3,721.21 3,813.56 45,762.70 8 37,636.20 3,136.35 3,291.38 3,456.72 3,543.37 3,631.14 3,722.35 44,668.20 7 36,705.89 3,058.82 3,212.74 3,373.49 3,456.72 3,543.37 3,633.46 43,601.48 6 35,844.28 2,987.02 3,137.53 3,293.68 3,375.77 3,460.11 3,546.80 42,561.55 5 34,968.54 2,914.04 3,058.82 3,212.74 3,293.68 3,375.77 3,460.11 41,521.38 4 34,147.85 2,845.65 2,987.02 3,137.53 3,216.21 3248.38*1 3,378.08 40,536.99 3 33,313.03 2,776.09 2,915.18 3,059.96 3,137.53 3,216.21 3,297.11 39,565.27 2 1 32,505.98 2,708.83 2,844.50 2,987.021 3,061.081 3,138.64 3,216.21 38,594.52 1 31,739.86 2,644.99 2,776.091 2,914.041 2,987.021 3,061.08 3,138.64 37,663.73 K:\Salary Scales\2019\Effective April 1,2019 Non Represented Salary Scale.xlsx 3/12/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: ITEM: Approval to relinquish one Engineer Tech position and create, post, and fill one full time equivalency (FTE) as an Engineer in the Public Works Department. There is no change in the departmental FTE count. EXECUTIVE SUMMARY: The Mason County Public Works Director has requested to relinquish one Engineer Technician position in order to create, post, and fill one Engineer position. The Engineer Tech position is a represented position where the Engineer position is a non- represented position. There is no objection to the change in the position by the Engineers Guild. There is no change in BUDGET IMPACTS: Public Works will supply the information. RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 26, 2019 Action Agenda to relinquish one Engineer Tech position and create, post, and fill one full time equivalency (FTE) as an Engineer in the Public Works Department. There is no change in the departmental FTE count. ATTACHMENTS: k:\cmmr cover sheets\briefing cvr-pw-engineer create-post-fill positions 03182019.doc MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES (If this is a follow-up briefing, please provide only new information ITEM: Mason County Elected Official's Salary Options COMMISSIONER DIRECTION FROM FEBRUARY 18 BRIEFING: Review the current status of the Elected Official's salaries relative the average of the comparable counties. EXECUTIVE SUMMARY: The Board of County Commissioners establish the salaries of the Assessor, Auditor, Clerk, Coroner, Sheriff and Treasurer. The District and Superior Court Judges salaries are set by WA Citizens Commission on Salaries for Elected Officials. Pursuant to Resolution 61-08, the Prosecuting Attorney's salary is set at the same rate as a Superior Court Judge. HISTORY: In 2001, the Commissioners salaries were established by Resolution 85-01 authorizing a 3% annual increase. The salaries of the Assessor, Auditor, Clerk and Treasurer were established at 95% of the salary of the highest paid Mason County Commissioner (Resolution 86-01). The Coroner was budgeted as a part-time position until 2011, when that position was established as a full time position, equivalent in pay to the Assessor, Auditor, Clerk and Treasurer. The Sheriff's salary is established at its own unique rate, and in 2016 is 10.5% higher than Mason County Commissioners and 22% higher than above listed Mason County elected officials. For the period of 2009 —2013, salary increases were suspended for the above elected officials, including the Sheriff. In 2014, these elected officials were granted a 1.44% COLA; in 2015 - 1.68% COLA; in 2016 - .08% COLA & 3.92% increase; in 2017— 0.88% COLA & 2% increase: in 2018 — 1.02% COLA&2% increase, for a total increase of 13.02% in 5 years for an average of 2.6% per year. These increases are the same as granted to Non-Represented employees. In 2012, the Commissioners'salary resolution was amended changing the annual increase for Commissioners'salaries to 1%. (Resolution 73-12) In 2016, the Auditor's, Assessor's, Clerk's, Coroner's and Treasurer's salaries were amended to 95% of the highest paid Mason County Commissioner and established the Sheriff's Salary at 22% above the Elected Official's salary. (Resolution 95-16) Mason County's comparable counties as established by the Public Relations Employment Commission (PERC) are Clallam, Cowlitz, Grays Harbor, Island, Jefferson, Lewis and Skagit counties. Briefing Summary 3/13/2019 OPTIONS TO CONSIDER: Option 1. Do nothing and continue the 1% raise for Commissioners and have Elected Officials at 95% of the highest Commissioners salary and have the Sheriff at 22% above the Elected Officials salary. Option 2. Effective 2020 increase the Elected Officials, and Sheriff's, salaries to the average of comparable counties* resulting in an increase of 5% for the Elected Officials and an increase of 15% for the Sheriff's salaries. *(exclude high and low/ Skagit and Lewis), this would increase the Elected Salaries to 100% of the highest Commissioners salary. Option 3. As a member of the Criminal Justice Team, similar to the Superior Court and District Court Judges and the County Prosecutor, link the Sheriff's salary from Option 2 to the Superior Court Judges salary as defined by the Washington Citizens'Commission on Salaries for Elected Officials (WCCSEO) effective 2020. This would link the Sheriff's salary with the 15% increase to the current Superior Court Judges salary at 64% COMPARATOR COUNTY TREATMENT WITH LINKAGE TO SCJS: Clallam: Assessor, Auditor, Commissioner, Treasurer @ 50% of current SCJS, Sheriff @ 72% *Clerk not an elected position and prosecutor is also Coroner Skagit: Assessor, Auditor Clerk, Coroner, Treasurer @ 57% of current SCIS, Sheriff @ 65% Commissioners @ 65% Cowlitz: Only Sheriff at 65% of current District Court Judges Salary equal to 62% of current SCJS BUDGET IMPACTS: Option 1 No cost in 2019 $6,926 fully loaded in 2020 Option 2 No cost in 2019 $48,162 fully loaded in 2020 Option 3 No cost in 2019 $61,675 fully loaded in 2020 Briefing Summary 3/13/2019 2019 Salary Comparison Analysis Mason Vs. KA9oa CLALLM-1019 CONUM-9019 ORATE RARIOR-9019 ISLAND-2019 JEFFERSON-2019 LsiIB-11019 SKAGIT-2019 Comparable Counties Exclude 1619 Low and High* POSITION aALART am ART e % BALART e I % SALART A % tALAZY A % sALART e % aALART e I % aALART A % ASSESSOR 5% $6,586 $7,190 604 9% $7,190 604 9% $6,972 386 6% $6,628 42 1% $6,759 173 .V"6 $6,259 (327( -5% $8,197 1,611 24% AUDITOR 5% $6,586 $7,190 604 9% $7,190 604 9% $6,972 386 6% $6,628 42 1% $6,759 173 1 3% $6,259 (327( -5% $8,197 1,611 24% CLERK 5% $6,586 - 0% $7,190 604 9% $6,972 386 6% $6,628 42 1% $6,759 173 3% $6,259 (327) -5% $8,197 1,611 24% COMMISSIONER 2% $6,933 $7,190 258 4% $6,947 15 0% $6,972 40 1% $7,364 432 6% $6,759 (174) -3% $6,885 (48) -1% $9,348 2,415 35% CORONER 1% $6,586 $12,799 0% $7,190 604 9% $6,162 (425) -6% $6,628 42 1% $19,161 - 0% $6,259 (327) -5% $8,197 1,611 24% SHERIFF 15% $8,035 $10,354 2,319 29% $8,900 865 11% $10,702 2,667 33% $8,101 66 1% $8,053 18 0% $9,314 1,279 16% $10,786 2,751 34% TREASURER 5% $6,586 $7,190 604 9% $7,190 604 9% 1 $6,972 386 6% 1 $6,628 1 42 1% 1 $6,759 173 3% $6,259 (327)' -5% $8,197 1,611 24% Elected All Counties 10% 16% •2019 Dara Position is Proserytor and Coroner _ - _-72%of Superior Court Judge 65%of District Court Judge ._ _- ChWm Assessor,Auditor,Commissioner Is Treasurarr r(4'S0%of Superior Court Judge,.hnaeeutor Is 89%of WJ,Ob-M L 77%of SCJ _ - -Clark is not an elaYM psitlon 2019 Salary Comparison Analysis Mason Vs. MASON CLALLAM-2019 COWLITZ-2019 GRAYS HARBOR-2019 ISLAND-9019 JEFFxRSON-9019 LEWIS-2019 SKAGIT-2019 2019 Comparable Counties* POSITION SALARY SALARY d % SALARY d % SALARY A % SALARY A I % SALARY A % SALARY d % SALARY d % ASSESSOR 7% $6,586 $7,190 601 9% $7,190 Gua 9% $6,972 386 6% $6,628 42 1% $6,759 173 3% $6,259 (327) -5% $8,197 i 1,611 24% AUDITOR 7% $6,586 $7,190 604 9% $7,190 604 9% $6,972 386 6% $6,628 42 1% $6,759 173 3% $6,259 (327) -50/o $8,197 1,611 24% CLERK 6% $6,586 - 0% $7,190 604 9% $6,972 386 6% $6,628 42 1% $6,759 173 3% $6,259 (327) -5% $8,197 1,611 24% COMMISSIONER 6% $6,933 $7,190 258 40% $6,947 15 0% $6,972 40 1% $7,364 432 6% $6,759 (174) -3% $6,885 (48) -1% $9,348 2,415 35% CORONER 5% $6,586 $12, 0% $7,190 604 9% $6,162 (425) -6% $6,628 42 1% $12,161,,, - 0% $6,259 (327) -5% $8,197 1,611 24% SHERIFF 18% $8,035 $10,354 2,319 29% $8,900 865 11% $10,702 2,667 33% $8,101 66 1% $8,053 18 0% $9,314 1,279 16% $10,786 12,751 34% TREASURER 79/6 $6,586 $7,190 604 9% $7,190 604 9% $6,972 386 6% $6,628 42 1% $6,759 173 3% $6,259 (327) -5% $8,197 1,611 24% Elected All Counties 3090 16% 10% 9% 9% 9% •1% 89% --Position is Prosecutor and Coroner 65%of Distrlot Court Jade C1eNsm Assessor,Auditor,Commissioner 6 Treasurer(_50%of Superior Court Judge,Prosecutor is 89%of SCJ,Sheriff is 72%of SCJ Clerk b net uu elected position -_ INTERLOCAL AGREEMENT BETWEEN GRAYS HARBOR COUNTY AND MASON COUNTY TO DEVELOP A FEASIABILITY STUDY DOCUMENT TO REVIEW THE POTENTIAL OF A REGIONAL OR INDIVIDUAL JAIL FACILITY This Inter-local Agreement is made and entered into pursuant to the provision of RCW Chapter 39.34 by and between the County of Grays Harbor and the County of Mason. Both parties will equally share the cost of the development of this Feasibility Study Document. RECITALS WHEREAS,the Board of County Commissioners of Grays Harbor, Washington and the Board of Commissioners of Mason County, Washington have completed an RFQ to select an Engineering Firm to develop a Feasibility Study Document,they agree to work together to assist the Engineering Firm in all manner possible and to share the cost of the study equally. ANEW WHEREAS,the Jail Facilities' in both counties are in diNca acement or extensive upgrades due to outdated structures, needed additional i , and excessive operating costs. WHEREAS,neither county has the professional, analytical and engineering capabilities, nor the r s to perform a review of this nature= WHEREAS, both Counties may benefit from th inutual cooperation, and with the assistance of the selected Engineering Firm who will assist in the development of a feasibility study document to guide the two counties in the decision for either a new reg ail facility,new individual jail facilities or upgrades to current jail facilities. WHEREAS, RCW Chapter 39.34 provides that local jurisdictions may enter into cooperative agreements for their mutual benefit: Now therefore the County of Grays Harbor and the County of Mason,through their respective legislative bodies do here by agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is to establish a framework for cooperation between the two Counties in a project that will develop a feasibility study from a qualified engineering firm to guide the Counties in the development of a new regional jail facility or individual jails or upgrades to current jail facilities. The cost of the feasibility study will be apportioned equally between the two counties and will be due and payable upon execution of an agreement with the engineering firm developing the report. 1 I Page 2. ADMINISTRATION OF AGREEMENT: This agreement will be administered by both County Facilities Departments. The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this agreement. In the event such representatives are changed, the party making the change shall notify the other party. a. Grays Harbor County's representative shall be Mark ox b. Mason County's representative shall be Frank Pi 3. DURATION OF AGREEMENT: This agreemen` all take effect upon execution of the agreement by both Counties and shall remain in effect until terminated. 4. TERMINATION OF AGREEMENT: Either CounNor minate this agreement by giving thirty days written notice to the other parement is so terminated, the parties shall be liable only for performance rendincurred in accordance with the terms of this Agreement prior to the effective date of termination. 5. INDEMNIFICATION / HOLD M1HARMLESS: Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents or employees to the fullest extent required by law, and further agrees to save indemnify, defend, and hold the other party harmless from any such liability. It is further provided that no liability shall attach to either County by reason of entering into this Agreement except as expressly provided herein. 6. CHANGES, MODIFICATIONS, AMENDEMENTS AND WAIVERS: The agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver or any prior or subsequent breach. 7. SEVERABILITY: In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement, which can be given effect without the invalid term, condition or application. To this end the terms and conditions of this Agreement are declared severable. 8. ENTIRE AGREEMENT: This agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either party hereto. 2 1 P a g e Approved this day of March,2019. Grays Harbor County Board of Commissioners Mason County Board of Commissioners Wes Cormier,Commissioner Kevin Shutty,Chair Randy Ross,Commissioner Randy Neatherlin, Commissioner Vickie Raines,Commissioner Sharon mmissioner A. Attest: AEOW lqzgvm Melissa Drewry Clerk of the Board Approved as to form: Tim Whitehead Chief Deputy Prosecuting Attorney 3Page INTERLOCAL AGREEMENT BETWEEN GRAYS HARBOR COUNTY AND MASON COUNTY TO DEVELOP A FEASIABILITY STUDY DOCUMENT TO REVIEW THE POTENTIAL OF A REGIONAL OR INDIVIDUAL JAIL FACILITY This Inter-local Agreement is made and entered into pursuant to the provision of RCW Chapter 39.34 by and between the County of Grays Harbor and the County of Mason. Both parties will equally share the cost of the development of this Feasibility Study Document. RECITALS WHEREAS,the Board of County Commissioners of Grays Harbor, Washington and the Board of Commissioners of Mason County, Washington have completed an RFQ to select an Engineering Firm to develop a Feasibility Study Document,they agree to work together to assist the Engineering Firm in all m r possible and to share the cost of the study equally. ink WHEREAS,the Jail Facilities' in both counties are in dire neNca , acement or extensive upgrades due to outdated structures, needed additional inmatand excessive operating costs. WHEREAS,neither county has the professional,analytical and engineering capabilities,nor the resources to perform a review of this nature. WHEREAS both Counties ma benefit from their;mutual cooperation, and with Y P the assistance of the selected Engineering Firm who will assist in the development of a feasibility study document to guide the two counties in the decision for either a new regional,jail facility, new individual jail facilities or upgrades to current jail facilities. WHEREAS, RCW Chapter 39.34 provides that local jurisdictions may enter into cooperative agreements for their mutual benefit: Now therefore the County of Grays Harbor and the County of Mason,through their respective legislative bodies do here by agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is to establish a framework for cooperation between the two Counties in a project that will develop a feasibility study from a qualified engineering firm to guide the Counties in the development of a new regional jail facility or individual jails or upgrades to current jail facilities. The cost of the feasibility study will be apportioned equally between the two counties and will be due and payable upon execution of an agreement with the engineering firm developing the report. 1 I Page 2. ADMINISTRATION OF AGREEMENT: This agreement will be administered by both County Facilities Departments. The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this agreement. In the event such representatives are changed, the party making the change shall notify the other party. a. Grays Harbor County's representative shall be Mark Cox b. Mason County's representative shall be Frank Pinter 3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both Counties and shall remain in effect until terminated. 4. TERMINATION OF AGREEMENT: Either Co un terminate this agreement by giving thirty days written notice to the o party. If eement is so terminated, the parties shall be liable only for perf rendered or incurred in accordance with the terms of this Agreement prior to ffective date of termination. 5. INDEMNIFICATION / HOLD HARMLESS: Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents or employees to the fullest extent required by law, and further agrees to save indemnify, defend, and hold the other party harmless from any such liability. It is further provided that no liability shall attach to either County by reason of entering into this Agreement except as expressly provided herein. 6. CHANGES, MODIFICATIONS, AMENDEMENTS AND WAIVERS: The agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver or any prior or subsequent breach. 7. SEVERABILITY: In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement, which can be given effect without the invalid term, condition or application. To this end the terms and conditions of this Agreement are declared severable. 8. ENTIRE AGREEMENT: This agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either party hereto. 2 1 P a g e Approved this day of March,2019. Grays Harbor County Board of Commissioners Mason County Board of Commissioners Wes Cormier,Commissioner Kevin Shutty,Chair Randy Ross,Commissioner Randy NeatherlirL Commissioner Vickie Raines,Commissioner Sharon mmissioner Attest: Melissa Drewry Clerk of the Board Approved as to form: Tim Whitehead Chief Deputy Prosecuting Attorney 3Page INTERLOCAL AGREEMENT BETWEEN GRAYS HARBOR COUNTY AND MASON COUNTY TO DEVELOP A FEASIABILITY STUDY DOCUMENT TO REVIEW THE POTENTIAL OF A REGIONAL OR INDIVIDUAL JAIL FACILITY This Inter-local Agreement is made and entered into pursuant to the provision of RCW Chapter 39.34 by and between the County of Grays Harbor and the County of Mason. Both parties will equally share the cost of the development of this Feasibility Study Document. RECITALS WHEREAS,the Board of County Commissioners o< ays Harbor, Washington and the Board of Commissioners of Mason County, Washington have completed an RFQ to select an Engineering Firm to develop a Feasibility Study Document,they agree to work together to assist the Engineering Firm in all manner possible and to share the cost of the study equally. Aw WHEREAS,the Jail Facilities' in both counties are in dire need of replacement or extensive upgrades due to outdated structures, needed additional inmate capacity, and excessive operating costs. WHEREAS,neither county has the professional, analytical and engineering capabilities,nor the rommes to perform a review of this nature WHEREAS, both Counties may benefit from th utual cooperation, and with the assistance of the selected Engineering Firm who will assist in the development of a feasibility study document to guide the two counties in the decision for either a new regional jail facility,new individual jail facilities or upgrades to current jail facilities. WHEREAS, RCW Chapter 39.34 provides that local jurisdictions may enter into cooperative agreements for their mutual benefit: Now therefore the County of Grays Harbor and the County of Mason,through their respective legislative bodies do here by agree as follows: 1. PURPOSE OF AGREEMENT: The purpose of this agreement is to establish a framework for cooperation between the two Counties in a project that will develop a feasibility study from a qualified engineering firm to guide the Counties in the development of a new regional jail facility or individual jails or upgrades to current jail facilities. The cost of the feasibility study will be apportioned equally between the two counties and will be due and payable upon execution of an agreement with the engineering firm developing the report. 1 I Page 2. ADMINISTRATION OF AGREEMENT: This agreement will be administered by both County Facilities Departments. The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this agreement. In the event such representatives are changed, the party making the change shall notify the other party. a. Grays Harbor County's representative shall be Mark Cox b. Mason County's representative shall be Frank Pinter 3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both Counties and shall remain in effect until terminated. 440 4. TERMINATION OF AGREEMENT: Either County z may terminate this agreement by giving thirty days written notice to the other party. If this agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 5. INDEMNIFICATION / HOLD HARMLESS: Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents or employees to the fullest extent required by law, and further agrees to save indemnify, defend, and hold the other party harmless from any such liability. It is further provided that no liability shall attach to either County by reason of entering into this Agreement except as expressly provided herein. 6. CHANGES, MODIFICATIONS, AMENDEMENTS AND WAIVERS: The agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be consbdered a waiver or any prior or subsequent breach. 7. SEVERABILITY: In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement, which can be given effect without the invalid term, condition or application. To this end the terms and conditions of this Agreement are declared severable. 8. ENTIRE AGREEMENT: This agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either party hereto. 2 1 P a g e Approved this day of March,2019. Grays Harbor County Board of Commissioners Mason County Board of Commissioners Wes Cormier,Commissioner Kevin Shutty,Chair Randy Ross,Commissioner Randy Neatherlin.Commissioner Vickie Raines,Commissioner Sharon mmissioner Attest: Melissa Drewry Am Clerk of the Board Alow Approved as to form: Tim Whitehead Chief Deputy Prosecuting Attorne} 3Page MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Offer to purchase parcel 32105-50-23000, E Hyland Drive, Union. EXECUTIVE SUMMARY(If applicable, please include available options and potential solutions): Declared Surplus Resolution #71-14 2019 Assessed Value: $69,680 Current offer: $48,000 Contingencies: 22D(optional clauses) 22LA(Land/Acreage) 34(Addendum) OPTIONS: Accept offer and set public hearing in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase and Sale Agreement Resolution 71-14 Briefing Summary 3/14/2019 Richard Beckman Vacant Land Agent Detail Report Page 1 of 1 Listing# 1409960 511 E Hyland Dr,Union 98592 STAT: Active LP: $75,000 County: Mason LT: BLK: 23-32 CMTY: South Shore _ PRJ: Union McReavyss 3rd Type: Vacant Land CDOM: 34 AR: 173 TAX: 321055023000 OLP: $75,000 MAP: GRD: Internet: Yes DD: Across from 510 Hyland Dr,follow FIN: powerlines north approx 600 ft.Subject is LD: 02/08/2019 located East of McReavy Rd.North of XD: 10/16/2019 Hyland Dr and W/NW of Alderbrook Ridge OMD: Dr.May be easiest to park at rd and walk LAG: Richard Beckman(55681) PH: (360)790-1921 • FAX: (360)426-1645 PH Type: Cellular LO: Richard Beckman Realty Group(4537) PH: (360)426-5521 SOC: 4 Cmnts: CLA: PH: ZJD: County SKS: No CLO: PTO: Yes F17: Not Provided ZNR: RR5 QTR/SEC: 5213 OTVP: OWN: Mason County GZC: Residential OPH: (360)427-9670 OAD: Shelton WA POS: Closing TX$: TXY: 2018 SNR: No ATF: TRM: Cash Out,Conventional TER: STY: 41 -Res-Over 1 Acre WRJ: Right of First Refusal: No ACR: 9.200 LSF: 400,752 LSZ: 628x816 WFG: DOC: WFT: LDE: VIEW: Territorial HOA: RD: RDI: See Remarks IMP: FTR: Brush TPO: Sloped SLP: LVL: Community Features: WTR: Not Available SFA: No ESM: GAS: Not Available STD: SUR: ELE: In Street SDA: No SST: SWR: Not Available SDI: No SDD: SDX: SD: Pioneer#402 EL: Pioneer Primary Sch JH: Pioneer Intermed/Mid SH: Shelton High 3rd Party Aprvl Req: None Bank/REO Owned Y/N: No Agent Only Remarks: Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance.Buyer to verify access. Marketing Remarks: 9+acres of recently logged land near Alderbrook golf course has potential views of Hood Canal. Realist Tax Tax ID: 3-21-05-50-23000 Tax Year: Ann Tax: Address: Townshp: 1 404 P1 F6 L H P County: Mason FipsStCd: 53045 Sub-d: Owner: Mason County Surplus Property Assess Imp: Assess Ttl: $69,775 Assess Year: 2017 Land As: $69,775 Lot Depth: Lot Front: Lot SF: 400,752 Water: Sewer: Information Deemed Reliable But Cannot Be Guaranteed. Lot Sizes and Square Footage Are Estimates. 03/14/2019-11:13AM Authentisign ID:E7800EA8-442E-4D95-B7F0-7CB4B746EAF2 rM=ftdmm Form 25 ©Copyright 2017 Vacant Land Purchase&Sale 6*~1111111111- Northwest Multiple Listing Service Rev.2/17 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: March 13,2019 MLS No.: 1409960 Offer Expiration Date: 3/19/2019 2. Buyer: William V Simmons An unmarried person Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 321055023000 511 E Hyland Drive Union Mason WA 98592 Address City County State Zip 5. Purchase Price: $ 48,000.00 Forty-Eight Thousand Dollars 6. Earnest Money: $ 1,000.00 56 Check; ❑ Note; ❑ Other (held by❑Selling Firm; 6 Closing Agent) 7. Default: (check only one) Q(Forfeiture of Earnest Money; ❑Seller's Election of Remedies 8. Title Insurance Company: Mason County Title 9. Closing Agent: Mason County Escrow Colleen Reamer Company Individual(optional) 10. Closing Date: 4/15/2019 ; Possession Date: 66 on Closing; ❑ Other 11. Services of Closing Agent for Payment of Utilities: ❑ Requested(attach NWMLS Form 22K); 66 Waived 12. Charges/Assessments Levied Before but Due After Closing:❑assumed by Buyer; 61 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller❑ is; 9 is not a foreign person for purposes of U.S. income taxation 14. Subdivision:The Property: ❑ must be subdivided before 1 61 is not required to be subdivided 15. Feasibility Contingency Expiration Date: 0 20 days after mutual acceptance; ❑ Other 16. Agency Disclosure: Selling Broker represents: ❑ Buyer; G&Seller; ❑both parties; ❑ neither party Listing Broker represents: 9 Seller; ❑ both parties 17. Addenda: 22D(Optional Clauses) 22LA(Land/Acreage) 34(Addendum) Authem,icr, 03/13/2019 Y2DSIT '.ATF�KA PDT Date Seller's Signature Date Buyer's Signature Date Seller's Signature Date Buyer's Address Seller's Address City,State,Zip City,State,Zip ( Phone No. Fax No. Phone No. Fax No. Buyer's E-mail Address Seller's E-mail Address Richard Beckman Realty Group 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. mail@RichardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address richard@richardbeckman.com Selling Broker's E-mail Address Listing Broker's E-mail Address 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. Authentisign ID:E78DOEA8-442E-4D95-B7FO-7CB4B746EAF2 Form 25 ©Copyright 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future earnings, except to the extent otherwise specified in this Agreement. 4 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 5 Closing Agent. If Buyer delivers the Earnest Money to Selling Broker, Selling Broker will deposit any check to be held by 6 Selling Firm, or deliver any Earnest Money to be held by Closing Agent, within 3 days of receipt or mutual acceptance, 7 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 8 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, 9 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 10 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over$10,000.00 Buyer 11 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 12 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 13 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less, the Earnest 14 Money shall be deposited into the Housing Trust Fund Account. Selling Firm may transfer the Earnest Money to Closing 15 Agent at Closing. If all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid, the 16 Selling Firm or Closing Agent may deduct and pay them therefrom. The parties instruct Closing Agent to provide written 17 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 18 addresses and/or fax numbers provided herein. 19 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 20 Money to the other party or the parties. The party(s) shall execute such form and deliver the same to the Closing Agent. 21 If either party fails to execute the release form, a party may make a written demand to the Closing Agent for the Earnest 22 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 23 the other party does not object to the demand within 20 days of Closing Agent's notice, Closing Agent shall disburse the 24 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 25 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 26 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 27 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 28 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 29 complaint for an interpleader action by first class mail, postage prepaid at the party's usual mailing address or the 30 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 31 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 32 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 33 under this Agreement,that party shall be in breach of this Agreement. For the purposes of this section,the term Closing 34 Agent includes a Selling Firm holding the Earnest Money. The parties authorize the party commencing an interpleader 35 action to deduct up to$500.00 for the costs thereof. 36 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 37 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 38 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 39 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Monetary 40 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing. Title shall be 41 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 42 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 43 acquired title. If the Property has been short platted, the Short Plat number is in the Legal Description. 44 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 45 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 46 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 47 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 48 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 49 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 50 title policy to be issued, shall contain no exceptions other than the General Exclusions and Exceptions in said standard 51 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 52 prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 53 waive such defects or encumbrances, be refunded to the Buyer, less any unpaid costs described in this Agreement, and 54 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 55 consequence of Seller's inability to provide insurable title. 56 e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 57 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 58 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 59 osin Agent shall close the transaction on the next day that is not a Saturday, Sunday, legal holiday, or day when the 60 T Vys 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8-442E-4D95-B7FO-7CB4B746EAF2 Form 25 ©Copyright 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued county recording office is closed. Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date. Seller shall 61 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is entitled to possession. 62 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 63 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 64 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 65 obtaining Buyer's consent,which shall not be unreasonably withheld. 66 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 67 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 68 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys' fees and 69 costs) incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 70 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 71 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 72 purposes of completing a reverse exchange. 73 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 74 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 75 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 76 including credit report, appraisal charge and lender's title insurance, unless provided otherwise in this Agreement. If any 77 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 78 delinquencies at Closing from money due, or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 79 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 80 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 81 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 82 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 83 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 84 equivalent). 85 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 86 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 87 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 88 as agreed in Specific Term No.12. 89 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 90 terms)to the Multiple Listing Service that published it and to its members, financing institutions, appraisers, and anyone 91 else related to this sale. Buyer and Seller expressly authorize all Closing Agents, appraisers, title insurance companies, 92 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 93 and copies of documents concerning this sale. 94 i. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 95 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification (NWMLS Form 22E or equivalent) 96 under the Foreign Investment In Real Property Tax Act("FIRPTA")at Closing and provide the certification to the Closing 97 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 98 from FIRPTA, Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 99 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 100 counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 101 only when the notice is received by Seller, by Listing Broker, or at the licensed office of Listing Broker. Notices to Buyer 102 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 103 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 104 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 105 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 106 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 107 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 108 document(or a direct link to such notice or document)shall constitute delivery when: (i)the e-mail is sent to both Selling 109 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 110 Agreement; or(ii) Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail (an automatic 111 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 112 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 113 k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 114 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 115 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 116 ar le I holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 117 aturr y, Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 118 W1,5 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8-442E4D95-B7FO-7CB4B746EAF2 Form 25 ©Copyright 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued Possesion Date, shall not include Saturdays, Sundays or legal holidays. If the parties agree that an event will occur on a 119 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 120 Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, shall occur on the 121 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 122 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror,then 123 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 124 offer or counteroffer to the offeror, rather than on the date the legal description is attached. Time is of the essence of 125 this Agreement. 126 I. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 127 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 128 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 129 electronic form has the same legal effect and validity as a handwritten signature. 130 m. Assignment. Buyer may not assign this Agreement, or Buyer's rights hereunder, without Seller's prior written consent, 131 unless the parties indicate that assignment is permitted by the addition of"and/or assigns" on the line identifying the 132 Buyer on the first page of this Agreement. 133 n. Default In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 134 provision, as identified in Specific Term No. 7, shall apply: 135 L Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 136 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 137 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 138 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual 139 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or (d) pursue 140 any other rights or remedies available at law or equity. 141 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 142 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 143 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement the prevailing party 144 is entitled to reasonable attorneys'fees and expenses. 145 p. Offer. Buyer shall purchase the Property under the terms and conditions of this Agreement. Seller shall have until 9:00 146 p.m. on the Offer Expiration Date to accept this offer, unless sooner withdrawn.Acceptance shall not be effective until a 147 signed copy is received by Buyer, by Selling Broker or at the licensed office of Selling Broker. If this offer is not so 148 accepted, it shall lapse and any Earnest Money shall be refunded to Buyer. 149 q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 150 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 151 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 152 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 153 party, the other party's broker, or at the licensed office of the other party's broker. If the counteroffer is not so accepted, 154 it shall lapse and any Earnest Money shall be refunded to Buyer. 155 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 156 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 157 unless sooner withdrawn. 158 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager (if any) and 159 Selling Broker's Managing Broker (if any) represent the same party that Selling Broker represents. Listing Firm, Listing 160 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 161 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 162 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 163 (if any), and Managing Broker(if any) representing both parties as dual agents. If Selling Broker and Listing Broker are 164 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 165 Designated Broker, Branch Manager(if any), and Managing Broker(if any) representing both parties as dual agents.All 166 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 167 t. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 168 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 169 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 170 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 171 funds in escrow equal to such commission(s) and irrevocably instruct the Closing Agent to disburse the commission(s) 172 directly to the Firm(s). In any action by Listing or Selling Firm to enforce this paragraph,the prevailing party is entitled to 173 rivild 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEAB-442E-4D95-B7F0.7CB4B746EAF2 Form 25 ©Copyright 2017 Vacant Land Purchase&SaleVACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued court costs and reasonable attorneys' fees. Seller and Buyer agree that the Firms are intended third party beneficiaries 174 under this Agreement. 175 u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 176 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 177 future) and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 178 Listing Broker or Selling Broker. Buyer should inquire at the city or county, and water, sewer or other special districts in 179 which the Property is located. Buyer's inquiry should include, but not be limited to: building or development moratoriums 180 applicable to or being considered for the Property; any special building requirements, including setbacks, height limits or 181 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 182 wetlands, shorelands or other environmentally sensitive area; road, school, fire and any other growth mitigation or 183 impact fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building 184 permit; sufficient water, sewer and utility and any service connection charges; and all other charges that must be paid. 185 Buyer and Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to time 186 during and after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer 187 may need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 188 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be 189 responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does 190 not give notice to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 191 15, it shall be conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If 192 Buyer gives notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid 193 costs. 194 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 195 intended use of the Property; provided that Seller shall not be required to incur any liability or expenses in doing so. 196 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 197 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 198 date specified in Specific Term No. 14. If the final plat is not recorded by such date, this Agreement shall terminate and 199 the Earnest Money shall be refunded to Buyer. 200 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 201 from Seller or Listing Firm related to the Property. This contingency shall be deemed satisfied unless Buyer gives notice 202 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 203 this section, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 204 x. Property Condition Disclaimer. Buyer and Seller agree,that except as provided in this Agreement, all representations 205 and information regarding the Property and the transaction are solely from the Seller or Buyer, and not from any Broker. 206 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 207 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 208 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 209 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 210 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 211 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 212 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 213 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 214 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 215 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 216 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 217 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 218 earthquake, landslide, and other available coverage. Brokers may assist the parties with locating and selecting third 219 party service providers, such as inspectors or contractors, but Brokers cannot guarantee or be responsible for the 220 services provided by those third parties. The parties shall exercise their own judgment and due diligence regarding 221 third-party service providers. 222 1W 1151 03/13/2019 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8442E-4D95•B7FO.7CB4B746EAF2 Q=lednim Form 220 ©Copyright 2017 Optional Clauses Addendum b*@Mw- Northwest Multiple Listing Service Rev.2/17 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 2 PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated March 13,2019 1 between William V Simmons ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 511 E Hyland Drive Union WA 98592 (the"Property"). 4 Address City State Zip CHECK IF INCLUDED: 5 1. 66 Square Footage/Lot Size/Encroachments. The Listing Broker and Selling Broker make no representations 6 concerning: (a)the lot size or the accuracy of any information provided by the Seller; (b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments(fences, rockeries, buildings)on 8 the Property, or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance.The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. ❑ Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 prior to the Possession Date. Any personal property remaining on the Property thereafter shall become the 26 property of Buyer, and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities.To the best of Seller's knowledge, Seller represents that the Property is connected to a: 28 ❑ public water main; ❑ public sewer main; ❑ septic tank; ❑well (specify type) 29 ❑ irrigation water(specify provider) ; ❑ natural gas; ❑telephone; 30 ❑ cable; ❑ electricity; ❑ other . 31 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: 34 WALL INSULATION: TYPE: THICKNESS: R-VALUE: 35 CEILING INSULATION: TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 39 dish and operating equipment; ❑ other 40 [WIV51 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8.442E-4D95-B7FO-7CB4B746EAF2 Form 22D ©Copyright 2017 Optional Clauses Addendum Northwest Multiple Listing Service Rev.2/17 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 2 of 2 PURCHASE&SALE AGREEMENT Continued Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 42 days (5 days if not filled in) of receipt of the lease(s) or the date that the lease(s) are due, whichever 43 is earlier, then this lease review period shall conclusively be deemed satisfied (waived) and at Closing, Buyer 44 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 S. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days (10 days if not filled in)of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; 51 b. Association bylaws and covenants, conditions, and restrictions (CC&Rs); 52 c. Association meeting minutes from the prior two(2)years; 53 d. Association Board of Directors meeting minutes from the prior six(6) months; and 54 e. Association financial statements from the prior two(2)years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 59 refunded to Buyer. 60 9. ❑ Homeowners'Association Transfer Fee. If there is a transfer fee imposed by the homeowners' association 61 or any other association (e.g. a"move-in" or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by ❑ Buyer; ❑ Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to$ ($0.00 if not filled in) of the cost for the home warranty, together 73 with any included options, and Buyer shall pay any balance. 74 c. Options to be included: 75 (none, if not filled in). 76 d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 85 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentislgn ID:E78DOEA8-042E-4D95-B7FO-7CB4B746EAF2 Form 22 L&Ad1 ©Copyright 2010 Land&Acreage Addendum �l«�"� Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 4 LAND AND ACREAGE ADDENDUM The following is part of the Purchase and Sale Agreement dated March 13,2019 1 between Wiltiam V Simmons ("Buyer") 2 Buyer Buyer and Mason County ("Seller') 3 Seller Seller concerning 511 E Hyland Drive Union WA 98592 (the"Property"). 4 Address City State Zip 1. BUYER ACKNOWLEDGMENTS: If Buyer has any questions regarding the Property, Buyer is advised to make 5 the Agreement subject to relevant inspections,tests, surveys, and/or reports. BUYER ACKNOWLEDGES: 6 a. Buyer has observed and investigated the Property and has reached Buyer's own conclusions as to the 7 adequacy, acceptability, and suitability of the Property and surrounding area, and the feasibility and 8 desirability of acquiring the Property for Buyer's intended use, based solely on Buyer's examination of the 9 Property. 10 b. A generally accepted method for identifying boundary lines and verifying the size of the Property is to have 11 the Property surveyed, and corners identified and marked. A survey will confirm that the legal description is 12 accurate and that any presumed fences or other boundary markings are correctly located. Neither the Listing 13 Broker nor the Selling Broker shall be responsible for any discrepancies in boundary lines, information 14 regarding the size of the Property, identification of easements or encroachment problems. 15 c. A generally accepted method for determining whether on-site sewage disposal systems may be installed on 16 the Property is to have tests performed, such as "perc" tests, which are approved by the county for limited 17 time periods. Except as otherwise provided in the Agreement, Buyer assumes the risk that the Property is 18 suitable for any needed on-site sewage disposal system and related equipment. 19 d. A generally accepted method for determining water quality from any well or other water delivery system is to 20 have tests conducted by professionals certified by the Department of Ecology for items such as bacteria and 21 nitrates, and a generally accepted method for determining water quantity produced by a well is to have a test 22 conducted by experts to determine gallons per minute. Buyer understands that the results of such tests only 23 provide information regarding water quality or quantity at the time of the test(s) and provide no representation 24 or guarantee that results will not change or vary at other times. 25 e. If the Property is currently taxed at a reduced rate because a special classification such as open space, 26 agricultural, or forest land, and Buyer is to continue that use, Buyer understands approval from the county will 27 need to be obtained and that significant increased taxes, back taxes, penalties and interest may be required 28 to be paid if the use classification is changed or withdrawn at Closing or in the future. 29 f. A generally accepted method for determining the value of timber growing on the Property is to have a 30 qualified forester or forest products expert"cruise"the Property and give a written valuation. 31 g. If there is an on-site sewage system on the Property and the system has not been recently used, Buyer 32 should consider conducting a purge test and other inspections to determine whether there are any defects in 33 the system. 34 h. Additional tests or inspections of the Property may be required by local or state governmental agencies before 35 title to the Property is transferred. 36 FWV5 03/13/2019 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8.442E-4D95-B7FO-7CB4B746EAF2 Form 22L&A ©Copyright 2010 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 2 of 4 LAND AND ACREAGE ADDENDUM Continued 2. CONTINGENCIES: 37 a. General Contingency Provisions. This Agreement is conditioned on the applicable contingencies below. 38 The work to be performed shall be timely ordered by the party responsible for payment, except for the 39 Feasibility Study (if applicable), and shall be performed by qualified professionals. If Seller is responsible for 40 ordering the work and fails to timely do so, Seller will be in breach of the Agreement. 41 b. Contingency Periods. The applicable contingency periods shall commence on mutual acceptance of the 42 Agreement. If Buyer gives notice of disapproval and termination of the Agreement within the applicable 43 contingency period, the Earnest Money shall be refunded to Buyer. If Buyer fails to give timely notice within 44 the applicable contingency period, then the respective contingency shall be deemed waived. 45 c. Contingencies. Items checked below are to be paid by Buyer or Seller as indicated below and are 46 contingencies to the Agreement. Notwithstanding the payment allocation provided for herein, if the Agreement 47 fails to close as a consequence of a Seller's breach, the costs of the following shall be borne by the Seller: 48 Paid Paid Contingency period 49 by by (10 days if not filled in) 50 Buyer Seller ❑ ❑ I. Survey. Completion of survey to verify information days 51 regarding the Property as listed in 1(b). 52 ❑ ❑ ii. Perc Test. Perc or similar test indicating that the days 53 Property is suitable for installation of conventional 54 septic system and drainfield. If the sale fails to close, 55 the party who paid for the perc test shall fill in holes at 56 their expense within two weeks of the date the 57 transaction is terminated. Earnest Money shall not be 58 refunded to Buyer until perc holes are filled in if this is 59 Buyer's responsibility. 60 ❑ ❑ iii. On-Site Sewage System. The system to be pumped days 61 and inspected by a qualified professional to determine 62 that the system is readily accepting effluent and the 63 system has no apparent defects. (If VA Financing is 64 used, Lender may require certification of system.) 65 ❑ ❑ iv. Water Quality.Water quality and/or purity tests days 66 showing water meets the approval standards of the 67 Department of Ecology and the standards of the 68 governing county. Water quality tests to be performed 69 by a qualified professional. 70 ❑ ❑ v. Water Quantity.Water quantity tests (4 hour draw days 71 down test or other test selected by Buyer) showing a 72 sustained flow of g. p. m., which Buyer 73 agrees will be adequate to reasonably meet Buyer's 74 needs. Water quantity test to be performed by a 75 qualified professional. 76 ❑ ❑ vi. Timber.Timber cruise conducted by a qualified forest days 77 products expert of Buyer's choice,with results of the 78 cruise to be satisfactory to Buyer in Buyer's sole 79 discretion. 80 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8-442E-4D95-B7FO-7CB4B746EAF2 Form 22L&A ©Copyright 2010 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 3 of LAND AND ACREAGE ADDENDUM Continued 3. ADDITIONAL PROVISIONS (check as applicable) 81 56 Feasibility Study. If this box is checked, this paragraph supersedes and replaces the Feasibility Contingency 82 set forth in Specific Term 15 and General Term "u" of Form 25 (Vacant Land Purchase and Sale Agreement). 83 Completion of a feasibility study and determination, in Buyer's sole discretion, that the Property and any 84 matters affecting the Property including, without limitation, the condition of any improvements to the Property, 85 the condition and capacity of irrigation pumps, system and wells, the adequacy of water rights for the Property, 86 the licensure of wells, permitted or certificated water rights for the Property, the location and size of any critical 87 area on the Property, the number and location of approved road approaches from public roads, and the 88 presence of recorded access easements to the Property, are suitable for Buyer's intended use(s), and that it is 89 feasible and advantageous for Buyer to acquire the Property in accordance with the Agreement. In performing 90 any investigations, Buyer shall not interfere with any existing tenants' operations on the Property. 91 This feasibility study contingency shall conclusively be deemed waived unless within 20 (10 days if 92 not filled in) after mutual acceptance, Buyer gives notice disapproving the feasibility study. If Buyer timely 93 disapproves the feasibility study and terminates the Agreement, the Earnest Money shall be refunded to Buyer. 94 ❑ Irrigation and Water Seller warrants that there are shares of irrigation water rights 95 and shares of frost water rights applicable to the Property, all of which will be 96 transferred to Buyer at Closing. 97 ❑ Assignment and Assumption. At Closing, Seller will assign, transfer, and convey all of its right, title and 98 interest in, to and under any lease of the Property and will represent and warrant to Buyer that, as of the 99 Closing Date, there are no defaults under the leases and no condition exists or event has occurred or failed to 100 occur that with or without notice and the passage of time could ripen into such a default. At Closing, Buyer will 101 agree to defend, indemnify and hold Seller harmless from and against any obligation under the leases to the 102 extent delegated to and assumed by Buyer hereunder. 103 ❑ Attorney Review. This Agreement is conditioned on review and approval by the parties' attorneys on or 104 before . A party shall conclusively be deemed to have waived this contingency unless 105 notice in conformance with this Agreement is provided to the other party by the foregoing date. 106 ❑ Crops. Unless otherwise agreed in writing Seller has the right to harvest all growing crops in the ordinary 107 course of business until the possession date. 108 ❑ Accessories. The indicated accessories are items included in addition to those stated in Specific Term 5 of 109 the Agreement: ❑ portable buildings; ❑ sheds and other outbuildings; ❑ game feeders; ❑ livestock feeders 110 and troughs; ❑ irrigation equipment; ❑ fuel tanks; ❑ submersible pumps; ❑ pressure tanks; ❑ corrals and 111 pens; ❑ gates and fences; ❑ chutes; ❑ other: 112 The value assigned to the personal property included in the sale shall be $ 113 Seller warrants title to, but not the condition of, the personal property and shall convey it by bill of sale. 114 ❑ CRP Program. Buyer must assume all Conservation Reserve Program contracts and agree to continue them 115 through the expiration date of each such contract. All documentation for the assumption will be completed at 116 closing and must be approved by Farm Service Agency of the USDA prior to Closing. Any Conservation 117 Reserve Program payments shall be prorated as of Closing. 118 r...] 03/1312019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8.442E-4D95-B7FO-7CB4B746EAF2 Form 22L&A ©Copyright 2010 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 4 of 4 LAND AND ACREAGE ADDENDUM Continued ❑ 4. DOCUMENT REVIEW PERIOD. If this box is checked, Seller shall deliver to Buyer a copy of the following 119 documents within (20 days if not filled in)of mutual acceptance: 120 121 122 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (15 days if 123 not filled in) of receipt of the above documents or the date that the above documents are due, then this 124 document review period shall conclusively be deemed satisfied (waived). If Buyer gives timely notice of 125 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 126 ❑ 5. ADDITIONAL INSPECTIONS. If this box is checked and if a qualified professional performing any inspection 127 of the Property recommends further evaluation of the Property, Buyer shall have an additional 128 (10 days if not filled in) to obtain the additional inspection at Buyer's option and expense. On or before the 129 end of the applicable contingency period, Buyer shall provide a copy of the qualified professional's 130 recommendation and notice that Buyer will seek additional inspections. If Buyer gives timely notice of 131 additional inspections, the applicable contingency period shall be replaced by the additional period specified 132 above. The time for conducting the additional inspections shall commence on the day after Buyer gives 133 notices under this paragraph, and shall be determined as set forth in the Computation of Time paragraph of 134 the Agreement. 135 6. TAX DESIGNATION. 136 a. Classification of Property. Seller represents that the Property is classified as ❑ open space 137 ❑farm and agricultural ❑timberland under Chapter 84.34 RCW. 138 ❑ b. Removal from Classification. Buyer shall not file a notice of classification continuance at the time of 139 Closing and the Property shall be removed from its classification. All additional taxes, applicable interest, 140 and penalties assessed by the county assessor when the Property is removed from its classification shall 141 be paid by ❑ Seller ❑ Buyer ❑ both Seller and Buyer in equal shares(Seller if no box is checked). 142 c. Notice of Classification Continuance. In order to retain this classification, Buyer shall execute a notice 143 of classification continuance at or before the time of Closing. The notice of classification continuance shall 144 be attached to the real estate excise tax affidavit. Buyer acknowledges that if Buyer fails to execute a 145 notice of classification continuance, the county assessor must reassess the Property's taxable value and 146 retroactively impose additional taxes, applicable interest, and penalties, which Buyer shall pay. 147 7. ON-SITE SEWAGE SYSTEM — MAINTENANCE RECORDS. If there is an on-site sewage system on the 148 Property, Seller shall deliver to Buyer the maintenance records, if available, of the on-site sewage system serving 149 the Property within days (10 days if not filled in) of mutual acceptance. 150 [OV51 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign to:E78DOEA8-442E-4D95-B7FO-7CB4B746EAF2 Form 22T1 ©Copyright 2015 Title Contingency Addendum �"� Northwest Multiple Listing Service Rev.7/15 TITLE CONTINGENCY ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 1 PURCHASE&SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated March 13,2019 1 between William V Simmons ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 511 E Hyland Drive Union WA 98592 (the"Property"). 4 Address City State Zip 1. Title Contingency. This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 6 days (5 days if not filled in)from Gf the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title, which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 I/v5 03/13/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8.442E-4D95-B7FO-7CB4B746EAF2 Form 34 ©Copyright 2010 Addendum/Amendment to P&S Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 1 ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT 3/13/2019 The f II win Is art of the Purchase and Sale Agreement dated 1 William �g �immons between ("Buyer')2 Buyer Buyer and Mason County ("Seller')3 ,Se'pr1 E Hyland Drive, Union, WA 98592 concerning (the"Property").4 Address City State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1. This agreement is contingent upon the Mason County Commissioners approval of this 6 purchase and sales agreement,in an open public meeting. 7 2. Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3. Escrow shall be Mason County Title and Escrow, Colleen Reamer. 9 4. Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 12 6. Buyer shall pay all current and past due Association dues. 13 7. Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 14 Washington. 15 8. Commissioner Randy Neatherlin will sign for Mason County. 16 17 9. Seller has never occupied the property. 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 [IV V 1 03/13/2019 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E78DOEA8-042E-4D95-B7FO-7CB4B746EAF2 Exhibit Legal Description: Lots 1 to 16, both inclusive, Block 23.- Lots 3:Lots 1 to 16, both inclusive, Block 24.- Lots 4:Lots 1 to 16, both inclusive, Black 25; Lots 1 to 16, both inclusive, Black 26: Lots 1 to 16, both inclusive, Block 27: Lots 1 to 16, both inclusive, Block 28; Lots 1 to 16, both inclusive, Block 29: Lots 1 to 16, both inclusive, Block 30: Lots 1 to 16, both inclusive, Block 31:and Lots 1 to 16, both inclusive, Block 32: TOGETHER WITH all those portions of the West half(W 1/2)of the vacated alley adjoining said Blocks 23 and 24 on the East.which attached thereto by operation of law upon its vacation:TOGETHER WITH all that part of the vacated portion of Southside Avenue lying Easterly of the Westerty line of said alley extended Southerly, which attached thereto by operation of law upon its vacation-, and TOGETHER WITH all that part of the vacated portion of Kittmge Avenue lying Easterly of the Westerly line of said alley extended Northerly, which attached thereto by operation of law upon its vacation, all in McReavy's Third Addition to Union, Volume 1 of Plats. page 22, records of Mason County, Washington. Parcel No_32105 50 23000 10 r5 03/13/2019 RESOLUTION NO. DECLARATION OF SURPLUS PROPERTY AND APPROVAL OF SALE WHEREAS, Mason County owns the real property listed and legally described in Exhibit A, Attached hereto; and WHEREAS, certain parcels of the property are tax title property with delinquent property tax, penalties, interest and expenses owing; and WHEREAS, other parcels were acquired for various purposes; and WHEREAS, the Board of County Commissioners upon the recommendation of the Property Manager and Property Management Committee has determined that the property is surplus to the needs of the County; and WHEREAS, the Mason County Board of Commissioners, on December 9th, 2014, held a public hearing during which members of the public were able to testify before the Mason County Board of Commissioners regarding the property, the proposed declaration of surplus and sale. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Mason County Board of Commissioners that the real property described in Exhibit A, attached hereto, is declared surplus property and the Property Manager is authorized to offer all of said property for sale, first by the County's Real Estate professional and, as necessary by any of the several means authorized by Mason County Code 3.40. List prices are to be recommended by the County Real Estate professional and approved by the County Commissioners. The County Commissioners may adjust these prices upon receiving new information from the County Real Estate professional. The final selling prices are to be approved by the Board of County Commissioners; and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the Facilities and Parks fund for expenses of the Property Manager; and finally to the Reserve for Accrued Leave Fund. DATED this day of MmWr , 2014. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON IVJA Julie Almanzor, Clerk of the Ba rd Rand Neatherlin, Commissioner APPROVED AS TO FORM: <---- - ;-- Tim Sheldon, Commissioner Tim Whitehead, Deputy Prosecuting Tern Jeffreys, ai Attorney Assessor Auditor Treasurer Property Manager EXHIBIT A SURPLUS PROPERTY November 3, 2014 Parcel Number Address or Legal Description Land Size Value 1 32105-50-33004 UNION - MCREAVY'S 3RD BILK: 33 7 acres Needs LOTS: 4-16 &ALL BLKS 34-40 INC assessme nt 2 32019-56-24005 Needham and Days N1/2 tract D, lot in .15 $7,500 City of Shelton 3 42212-50-01051 Lot off 101 in Hoodsport. Block 1, Lots 0 $760 51-55 EX 4 22206-53-00040 70 NE Firwood Place,Tahuya 0 $900 5 12209-34-00060 TR 6 OF SE SW. Classified as .26 $7,200 Transportation. Quail Hill Road Right of Way, Belfair. Uneconomic R. 6 12220-50-80901 ALLYN BLK: 80 VAC PTN SHERWOOD ?? 0 AVE 10' wide AD] Lot: 6 1/4 interestAD) LOT: 6 - 1/4 INT No Map available 7 42212-51-10903 Hoodsport mcReavy add block 10 tract ?? 0 4 No map or information 8 42212-51-10901 HOODSPORT - MCREAVY'S ADD BLK: ?? $500 10 TR 4 1/2 INT. No map available 9 42024-13-00480 Property under 101 overpass behind .27 $265 Miles Sand and Gravel 10 61930-51-00001 Lot 1 Riverhaven, near Decker Creek, 0 $90 Schafer Park Rd 11 32205-75-90010 1560 NE Hahobas Dr Tahuya, Dump site 3.05 $34,400 and clean up acres 12 32018-52-01902 REED'S ADDITION TO SHELTON BLK: .04 $375 1 LOT: 9 S 125' EX E 45' OF Long narrow property in Shelton- Useless 13 22035-23-00000 GOVT LOT 1 1/144TH INT. No Map 29 acres $1285 14 12118-22-00011 Uneconomic Rem. Off Grapeview loop .5 acres $7,020 road. Possible RV site? 15 12118-22-00012 Uneconomic Re.off Grapeview Loop .36 acres $8,775 Road 16 12207-34-60020 Off Rasor Road, logged in 2014 5 acres $45,500 17 12220-34-00080 Off Grapevie Loop Road, Uneconomic 1.9 acres $20,800 Rem -waterfront 18 1 22002-75-00170 1210 E Deer View Circle, Harstine Island 5 acres $52,000 Dump site 19 22005-30-02323 No results 20 22005-55-00007 91 E Wilchar Blvd—hulk mobile home ? $5,000 21 22005-55-00008 91 E Wilchar Blvd—hulk mobile home ? $5,000 22 22005-55-00009 91 E Wilchar Blvd—hulk mobile home ? $39,665 23 22129-24-6000 Land on SR3 by Pickering Intersection 2.5 acres $15,750 24 22129-75-90092 Anthony Road junk yard,needs clean 1.04 $15,300 up acres 25 22129-75-90093 Anthony Road junk yard, needs clean 1.03 $15,300 up acres 26 22213-11-60030 Near Rasor Road,Access issue, logged 26 acres $65,000 in 2014 27 32105-50-23000 McReavy Road vacant land, adjacent to 9 acres $54,720 transfer station 28 32105-50-33004 McReavy Road vacant land, adjacent to 7 acres No transfer station estimate 29 32232-52-08021 Lot next to Union Park .6 acre $6,440 30 52024-41-00000 NE SE EX SEE SURVEY 1/233 Little 6.5 acres $14,650 Egypt Rd 31 52024-41-00030 N1/2 N1/2 S1/2 NE SE SEE SURVEY 5 acres $10,000 1/233 Little Egypt Rd 32 52024-41-00040 S1/2 N1/2 S1/2 NE SE SEE SURVEY 5 acres $10,000 1/233 Little Egypt Rd 33 52024-41-00050 S1/2 S1/2 NE SE SEE SURVEY 1/233 10 acres $12,500 Little Egypt Rd 34 61936-41-00040 On Cloquallum Road,almost in GH 96 acres $4,095 County —__ PUBLIC WORKS MONDAY,MARCH 18,2018– BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting March 26,2019) Items for this meeting are due to Diane Zoren on Wednesday,March 20,2019, 5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS • Notice: Spring application of herbicides for vegetation control along county roads. (For the March 19, 2019 Commission Meeting) 8.0 APPROVAL OF ACTION ITEM • Survey Services for County Road Project 2014, Deegan Road West culvert replacement project. • Appointment of Delroy Cox for another 3-year term as an industry representative for the Solid Waste Advisory Committee(SWAC). (For the April 2, 2019 Commission meeting) • Bulk purchase of grinder pump from Correct Equipment for$99,521.63. (For the April 2, 2019 Commission meeting) 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • 2019 County Safety Program (HSIP) • TIP-CAP Update • Summer Flagger/Laborers Attendees Commissioners: Public Works: _Randy Neatherlin —JerryHauth Other Dept. Staff.: Public: _Kevin Shutty _Diane Sheesley _Sharon Trask _Bart Stepp _Loretta Swanson —Others: (List below) NOTICE Mason County Department of Public Works will begin the spring application of herbicides for vegetation control along county roads on or after Monday,April 1, 2019, weather permitting. For a detailed list of the roads effected by the herbicide application program,please contact the Mason County Department of Public Works at(360)427-9670, Ext. 450 or visit the county website: www.co.mason.wa.us. Property owners that are adjacent to the areas to be sprayed,that do not want the spraying to take place,may enroll in our"Owner Will Maintain"program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray,"will not need to contact the Public Works office --their rn operty will not be s ry ayed. Publish 2 times -- The Shelton Journal -- 3/28/19 and 4/4/19 Bill: Mason County Department of Public Works 100 W Public Works Drive Shelton, WA 98584 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Interim Deputy Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 18, 2019 ITEM: Survey Services EXECUTIVE SUMMARY: Public Works would like to enter into a consultant agreement for surveying services for County Road Project 2014, Deegan Road West culvert replacement project (Approved March 26, 2018, Resolution 23-18). Per the County Purchasing Policy, all contracts falling under RCW 39.80 (Contracts for Architectural and Engineering Services) must be approved by the Board. Cost Impact to the County: This project is estimated to cost less than $20,000, and is within the 2019 approved budget. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to use the County MRSC Consultant Roster to select a consultant to provide surveying services for County Road Project 2014 and to execute the Consultant agreement once a consultant is selected. Briefmg Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATE: ITEM: Solid Waste Advisory Committee Application for Delroy Cox EXECUTIVE SUMMARY: The Solid Waste Advisory committee berg is made up ofe citizen and industry members. We currently have 4 m . Dan representative, Chad White (Mason County Garbage)a is an district 2ustry representative. The The, Jeff is a district 2 representative, and Rik Fredrickson is Districts 1 and 3 and one industry open positions are 2 representatives each from representative. Delroy Cox, who was previously a SWAC industry representative, has applied for another term. He would be a great help in continuing the work of the SWAC. Cost Impact to the County: No cost impact to the county. RECOMMENDATION: Recommend the Board appoint, at the April 2, 2019 Commission Meeting, Delroy Cox to the Solid Waste Advisory Committee for a 3-year term that would end March 26, 2022. Attachment: Delroy Cox SWAC Application Briefing Summary C°a�rF MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584" Fax 360-427-8437, Voice 360-427-9670, Ext.419;275-4467 or 482-5269 18SS I AM SEEKING APPOINTMENT TO Solid Waste Advisory Committee NAME Delroy Cox ADDRESS: PHONE: 360- CITY/ZIP VOTING'PRECINCT: WORK PHONE: 360-791-1547 n, 98520 COm COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS'EXPERIENCE) (ACTIVITIES OR MEM$ERSHIPS) COMPANY: JDEL CONSULTING p YRS POSITION: OWNER COMPANY. HJAROLD LEMAY ENTERPEISES INC p yRS POSITION: MANAGEMENT -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: I have been a member of the Mason County Solid Waste Advisory Committee for some time_ My term is up and would like to request my term be extended.With the completion of the update of the Comprehensive Solid Waste Management Plan the GuInInittee needs to iniplement the guals and mucininendations identiHed in the plan. I fee! illy experience and knowledge of the recycling and solid waste industry would be a help implementing programs and dealing with the issues.Your consideration is appreciated. 12 What interests,skills do you wish to offer the Board,Committee„or Council? I h2ve wnrked in the solid waste and recycling industry for 43 years Managing several c toon Companies 1999- 2008 worked with the Rabanco Company/Republic as a sub-contractor setting up and operating the transportation and disposalsystem used in Mason Uounty, Urays Harbor, Lewis, Jetterson and I hurston Gounties. Fwas response e fnr tha nnaratinn nnri rinci ira of tha Aharriaan I anrifill RacnnncihlP fnr tha rnnctn irtinn anri mananamant trancfar Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) provide consulting services to Waste Connection Inc. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Rea` a how much time can yo this position? arterty Weekly Daly Office Use Only 3/7/2019 Appointment Date Signature � Term Expire Date MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/ Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATE: ITEM: Bulk Purchase of Grinder Pumps from Correct Equipment EXECUTIVE SUMMARY: Mason County has a service maintenance agreement with Correct Equipment in December to provide service for the grinder pumps for the North Bay and Belfair Sewer Systems. The agreement includes a price list for pumps and parts. Due to the age of the equipment, many of the service problems result in us purchasing a new pump unit. The County typically gets new pumps 6-12 at a time, several times a year. We have arranged shipping containers to house these pumps that go back and forth between us and Correct. The price of the replacement pump we use the most is $2,181 and the conversion kit needed for a new pump to replace an old one is $64.47. Correct Equipment came to the County and said they could provide a discount on the pumps if we purchased a minimum of 50 at one time because the pump company gives Correct Equipment discounts for large orders. If we order 50, the pump cost is $1,824 and the conversion kits are provided at no cost. This is a savings of 20% and $421 per pump plus sales tax savings. The extra pumps will take up quite a bit of our empty space at our existing plants, but we do have the space to store the extra pumps inside. A couple of our garages will just be crowded for a while. Cost Impact to the County The cost to pay for 50 pumps at one time is $99,521.63. If we purchased 50 pumps, in the same manner as we have been doing it, the cost would be $122,386.37. This would be a savings of $22,864.74. The pumps would be paid for primarily out of North Bay Fund #403, with 5% out of Belfair Fund #413. As the North Bay system is older almost all of the pump replacements are on that system. We do have the money in our 2019 budget for a size of this order and based on the last 2 years we will use up all the pumps before the end of 2019. RECOMMENDATION: Recommending the Board approve, at the April 2, 2019 Commission Meeting, the quote 4252 from Correct Equipment for the purchase of 50 grinder pumps and conversion kits for a total of$99,521.63, which is a 20% savings over the current contract prices. Attachment 1. Quote 4252 from Correct Equipment Briefing Summary } Quote ` �: w l J c Dafel Quote# 14576 NE 95th St 3/11/2019 4252 Redmond,WA 98052 877-371-4555 Name I Address Mason Co.Utd.&Waste Manage 100 West Public Works Drive Shelton,WA 98584 Job Name Terms Rep Project NET 30 Days HT Item Description Qty Cost Total El D200AOIAOIAA Part#D200AOIAOIAA 50 1,824.00 91,200.00T 240 Volt Model Wired Pressure Switch Level Sensing T Core Cable Candy Cane Discharge. No Tank-Core only El ND0058GOI Part4ND0058G01 50 0.00 O.00T Conversion Kit,2000 Series Tank with EXTREME Core, Permanent Freight Freight Estimate(prepay and add)* *Freight is only 1 525.00 525.00T Estimated and will be adjusted upon delivery. Please note: Your freight charges may differ from the freight estimated Mason County 8.500/a 7,796.63 Total $99,521.63 Toll Free:877-371-4555 www.correctequipment.com Fax:425-869-1033 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Interim Deputy Director and Diane Sheesley, PE, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information,) ITEM: Mason County Public Works Highway Safety Improvement Program Grant Information EXECUTIVE SUMMARY: Public Works is preparing to submit a grant application for the WSDOT Highway Safety Improvement Program (HSIP) due May 31, 2019. Staff discussed this grant opportunity with TIP-CAP at the March 13th meeting and will present the grant proposal during the April meeting. The grant application will then come before the Commission for action as we get closer to submittal. The purpose for today's briefing is to share some basic information about Mason County road safety and crash statistics. We will also provide a brief overview of the HSIP grant program. RECOMMENDED OR REQUESTED ACTION: None Attachments: Excerpt of Fatal/Serious Collision Charts/Graphs and Total Collision Charts/Graphs from WSDOT for Mason County Fatal/Serious Crashes by Collision Type 2013-2017 M Hit Fixed Object v Overturn u Head On u Hit Pedestrian o Angle(T) w Wildlife ■Hit Parked Car 0 Rearend o Sideswipe(Same Direction) *Sideswipe(Opposite Direction)■Other Fatal/Serious Crashes by Junction Relationship 2013-2017 Driveway-Related 1 Intersection-Related 0 7 Non-Intersection (Not Related) 56 0 10 20 30 40 50 60 Fatal/Serious Crashes by Roadway Curvature 2013-2017 Vertical Curve 2 Straight& Grade 10 Straight& Level ,. tK T,. 14 5 Horizontal Curve 41 0 5 10 15 20 25 30 35 40 45 Fatal/Serious Hit Fixed Object Crashes by Object Hit 2013-2017 1+ 4 �5 o Tree/Stump(Stationary) v Roadway Ditch r Earth Bank w Utility Pole o Ran Over Embankment w Guardrail o Culvert ■Falling Rock/Tree Fell on Vehicle •Mail Box Total Crashes by Collision Type 2013-2017 14 1 29 23 74 4 - 13 o Hit Fixed Object id Overturn u Head On ►a Hit Pedestrian o Angle(T) r Wildlife o Hit Parked Car o Rearend rA Sideswipe(Same Direction) *Sideswipe(Opposite Direction)o Angle(Left Turn) o Hit Cyclist *Other Total Crashes by Junction Relationship 2013-2017 Driveway-Related 1 97 Intersection-Related 0 158 Non-Intersection(Not Related) 972 0 200 400 600 800 1,000 1,200 Total Crashes by Roadway Curvature 2013-2017 Unknown N 20 Vertical Curve 0 55 Straight&Grade 161 Straight&Level 440 Horizontal Curve ,. 612 0 100 200 300 400 500 600 700 Total Hit Fixed Object Crashes by Object Hit 2013-2017 � 11 � 3 3 2 1 1 4 2 13 8 7 t 148 41 3 2 '2 68 99 N Tree/Stump(Stationary) m Roadway Ditch v Earth Bank u Utility Pole a Ran Over Embankment a Guardrail Y Culvert a Falling Rock/Tree Fell on Vehicle a Mail Box w Fence ■Metal Sign Post 0 Utility Box v Wood Sign Post v Boulder(Stationary) u Building w Bridge Rail a Fallen Rock/Tree L Retaining Wall ■Misc.Debris on Road a Ran Into River/Lake W Concrete Barrier u Snow Bank ■Railway Signal/Pole a Mud/Land Slide w Drawbridge Crossing Arm Gate u Other Objects MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Interim Deputy Director and Diane Sheesley, PE County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information,) ITEM: Mason County Public Works update on TIP-CAP EXECUTIVE SUMMARY: The March 13th TIP-CAP meeting included special guest speaker JoAnn Schuler, Region Planning and Program Manager. Staff provided JoAnn with questions from recent TIP-CAP meetings and questions gathered from the community during last year's Six-Year Transportation Improvement Program outreach. Public Works would like to share highlights from the conversations between WSDOT and TIP-CAP with the Commission. RECOMMENDED OR REQUESTED ACTION: None Attachments: None MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 3/18/2019 PREVIOUS BRIEFING DATES: NA If this is a follow-up briefing, please provide only new information ITEM: Memorandum of Understanding between Mason County and Squaxin Island Tribe. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): See also past briefing item from March 4th, 2019. Mason County is finalizing its subrecipient agreement with Pierce County for various Water Quality work in the south sound areas of Mason County. Within the scope of work for this project, Mason County intends to contract with Squaxin Island Tribe to complete part of deliverables outlined. BUDGET IMPACTS: None. Project and funding were included in 2019 budget RECOMMENDED OR REQUESTED ACTION: Recommend approval to move item to a future action agenda (only after Pierce/Mason contract is completed) ATTACHMENTS: MOU for South Sound Shellfish Recovery Grant. Briefing Summary 3/13/2019 MEMORANDUM OF UNDERSTANDING For South Sound Shellfish Recovery Grant Near Term Action(NTA)2.0 Project Deliverables THIS AGREEMENT is made and entered into by Mason County Public Health(MCPH)hereinafter referred to as the"administrator"and the Squaxin Island Tribe(SIT),also referred to as the"partner". THE PURPOSE OF THIS AGREEMENT IS TO PROVIDE the South Puget Sound area residents with field work and analysis that addresses water quality and water protection issues.-MCPH wishes to enter into this Agreement with SIT to provide:a Quality Assurance Project Plan specifically for continuous sampling,water sample collection and testing,and technical expertise for data entry into GIS and STORET. These activities will help carry out the mission of South Sound Shellfish Recovery in an efficient and effective manner. THEREFORE,IT IS MUTUALLY AGREED THAT: 1.ADMINISTRATOR-Agrees to: a.Provide reimbursement up to$18,500 in calendar years 2019 and 2020 to be applied toward the cost of water sample analysis,supplies,and SIT staff salary and benefits for STORET uploads,a Quality Assurance Project Plan,and sample collection.This work is funded through a grant ending on June 30, 2020. All work is to be completed and invoices to be provided to MCPH by June 1,2020.MCPH will provide payment to SIT within 45 days of receipt of invoice. 2.PARTNER-Agrees to: a.Provide to MCPH on a quarterly basis an invoice for SIT's share of salary and benefits contribution. b.Perform the following deliverables: • Develop a QAPP addendum for continuous sampling; • Carry out bacterial(and possibly turbidity and nitrate)water quality sampling in freshwater tributaries; • Deliver water quality samples to Manchester Environmental Lab for analysis; • Update ADMINISTRATOR quarterly on progress;and • Enter water quality data for Mason County and Squaxin Island Tribe into the STORET data system. c.Provide data entry into the Financial and Ecosystem Accounting Tracking System(FEATS) report by March 251 and September 251 each year. 4.TERM-The current funding for this work is from a grant that ends on June 30,2020. The term of this Agreement begins on January 1,2019 and lasts through June 30,2020. 5.RECORDS MAINTENANCE-The partner shall maintain all records with regard to this Agreement. Said records shall be made available to the administrator upon request. 6.AMENDMENTS-This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by the parties signatory to this Agreement. 7.NO WAIVER-By executing this Agreement,no signatory hereto waives any immunity or sovereign immunity that it has,and neither a grantee nor any other individual or entity is or shall be deemed a third- party beneficiary of this Agreement. 8. TERMINATION- This Agreement shall remain in full force and effect during its term unless terminated by either party as provided in this Agreement,and shall be subject to renewal by written agreement of the parties at the end of its term. Either party may terminate this Agreement at any time by giving thirty(30)days'written notice to the other party of its intent to terminate.The Parties agree to meet within ten days of such notice,or such time as may be mutually agreed to by the parties and negotiate in good faith to resolve their dispute. 8.GOVERNANCE-This Agreement is entered into pursuant to and under the authority of RCW Chap. 39.34(the Interlocal Cooperation Act).The provisions of this Agreement shall be construed to conform to those laws.In the event of an inconsistency in the terms of this Agreement,or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: a.Applicable state and federal statutes and rules; b.Any other provisions of the Agreement,including materials incorporated by reference. 9.ALL WRITINGS CONTAINED HEREIN-This Agreement contains all the terms and conditions agreed upon by the parties.No other understandings,oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOF,the parties have executed the Agreement. MASON COUNTY PUBLIC HEALTH: SQUAXIN ISLAND TRIBE: Kevin Shutty,Chair Board of County Commissioners Reviewed by(as to form): Tim Whitehead,Chief Deputy Prosecuting Attorney Contact: Alex Paysse,MCPH Phone: 360427-9670,ext.279. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: March 18, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information N/A ITEM: 2019 2nd month financials DCD EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Community Services presents current financials for DCD BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Discussion ATTACHMENTS: Community development PowerPoint. Briefing Summary 3/13/2019 DCD Financials 2019 Historical Revenue vs . Expense 2016 - 2019 DCD Revenue vs Expense $200,000 - $150,000 _. $100,000 a $50,000 $0 -$50,000 -$100,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -2016 $57,908 -$5,853 $64,419 $24,201 $11,279 $74,306 $152,164 $38,806 $32,791 $30,449 -$23,586 -$34,628 -2017 -$15,483 -$46,966 $52,536 -$23,036 $6,409 $10,580 $57,845 $11,192 -$4,625 $1,795 -$23,652 -$33,645 -2018 -$21 -$24,541 -$35,648 -$2,102 $32,796 -$11,918 $49,967 -$817 -$57,464 $9,567 $6,022 -$69,947 -2019 -$25,997 -$40,830 DCD Expense to Budget DCD 2osg Expense to Budget $180,000 5160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 Jan Feb Mar Apr May Jul, Jul Aug Sep Oct Nov Dec 2o19 Revenue to date 201g REVENUE Fines and Penalties,$2,670_. Misc.Revenue,$939 Licenses and permits,$101,585 i Goods and Services,$110,176 Intergovernmental,so Revenue source Year to Date comparison DCD 2017, 2018 and 2018/2019 YTD $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,0$0 0 Licenses and permits Intergovernmental Goods and Services Fines and Penalties Misc.Revenue Total ■2015 0 2016 u 2017 Revenue v 2018 Revenue o 2018 Revenue YTD o 2o1g Revenue YTD Compare to 2o18 2018 Revenue YTD 2019 Revenue YTD Licenses and permits $130,548 $101,585 Intergovernmental $0 $0 Goods and Services $126,814 $110,176 Fines and Penalties $5,912 $2,670 Misc. Revenue $1,273 $939 Tota 1 $264,547 $215,370 Difference -$49,177 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Amber Finlay, Judge Renee Cullop, Therapeutic Courts Program Manager DEPARTMENT: Therapeutic Courts EXT: 296 BRIEFING DATE: 3/18/2019 @ 11:15 AM PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information) ITEM: Temporary Extra Help EXECUTIVE SUMMARY(If applicable, please include available options and potential solutions): Due to the growth of Therapeutic Courts, it has been necessary to add a temporary extra help staff person. This person will work no more than 8 hours a week. We believe there will be sufficient funds in the services budget line to cover this expense for the remainder or 2019. Below is a chart which shows the number of current and pending participants. These are the highest numbers yet in Drug, FRC and Mental Health Courts. Current Pending Projected (waiting intake/assessment) Drug Court 17 8 25 Family Recovery Court 15 9 24 Mental Health Court 10 4 14 Veterans Court 3 2 5 BUDGET IMPACT: None. ATTACHMENTS: Briefing Summary 3/14/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Chief Hanson DEPARTMENT: Sheriff's Office Corrections EXT: 369 BRIEFING DATE: March 18th, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Renewal of the County and City of Shelton Interlocal Agreement for use of Jail Facilities. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This is a renewal of the 2018 expired prisoner housing contract between the Sheriff's Office/County and the City of Shelton. This contract is the final iteration after negotiations between the Sheriff's Office and the City of Shelton. BUDGET IMPACTS: Estimated annual revenue of $260,000 for guaranteed 7 daily beds. RECOMMENDED OR REQUESTED ACTION: Approve Interlocal Agreement for use of Jail Facilities ATTACHMENTS: Interlocal Agreement for use of Jail Facilities. Briefing Summary 3/14/2019 INTERLOCAL AGREEMENT FOR USE OF JAIL FACILITIES This interlocal agreement is made and entered into by and between Mason County ("County"), a political subdivision of the State of Washington, and the City of Shelton ("City"), a Washington municipal corporation. RECITALS WHEREAS, Chapters 39.34 and 70.48 of the Revised Code of Washington authorize the County and the City to enter into a contract for jail services that specifies the responsibilities of each parry; and WHEREAS, the City wishes to designate the County's jail as a place of confinement for the incarceration of one or more inmates lawfully committed to the City's custody; and WHEREAS, the County is amenable to accepting and keeping inmates received from the City in the County's custody at its jail for a rate of compensation mutually agreed to herein; and WHEREAS, the County and City have considered the anticipated costs of incarceration services and potential revenues to fund such services and determined it is in each of their best interests to enter into this Agreement as authorized and provided for by RCW 39.34.080, RCW 39.34.180, Chapter 70.48 RCW, and other Washington laws. NOW, THEREFORE, for and in consideration of the mutual covenants, conditions, and promises contained herein,the parties agree as follows: 1. PURPOSE It is the purpose and intent of this Agreement that the County, through the Mason County Sheriffs Office Corrections Division ("Sheriff's Office"), and the City, through its Police Department or City Administrator, shall cooperate for the care and custody of male and female jail prisoners pursuant to the authority of Chapters 39.34 and 70.48 RCW. This Agreement provides for the use by the City of the County's jail facilities and services at the County's jail located at the 411 North 4th Street, Shelton, Washington 98584 ("Jail"). 2. CONTROL OF JAIL The City acknowledges the County's statutory responsibility for, ownership of, and operational control over the Jail. The County shall administer, manage, maintain, and operate its facilities consistent with all applicable federal, state, and local laws, policies, procedures, rules, and regulations. The City hereby consents and agrees that inmates committed to the Jail by the City are subject to all rules and regulations applicable to County inmates incarcerated therein, including but not limited to all terms and conditions of this Agreement. It is further understood by the parties that the County shall be solely responsible for operational decisions regarding the appropriate level of security, inmate management, and housing of all inmates. The Sheriff will reasonably consult with the City's Police Chief regarding issues concerning City Inmates, as defined in Section 4. Page 1 of 18 3. AVAILABILITY OF JAIL FACILITIES AND SERVICES PROVIDED (a) At the request of the City and subject to the capacity provisions below, the County will accept and keep inmates and provide inmate services for gross misdemeanor or misdemeanor cases initiated by the City and felony cases referred to the County for those offenses alleged to have been committed by adults within the City. The County guarantees that a particular number of inmate beds, as specified in Appendix A, shall be available at the Jail for City Inmates each day, except as otherwise provided herein. In the event that the guaranteed number of beds is not available for the City's use, the City will not be billed the full amount of the guaranteed bed rate as specified in Appendix A but will instead be billed only for those beds at the Jail that are actively being used by City Inmates. Upon transfer of custody to the County as provided in Section 8, the County shall be responsible for confining, supervising, disciplining, and controlling the inmate and for administering the inmate's sentence pursuant to the order of the committing court. (b) Daily Report on Inmates. Each day, at the beginning of the Jail's first shift but no later than 10 a.m., the County shall provide the City with a report documenting, at minimum, the names of the City Inmates currently held in the Jail, the names of the City Inmates currently held in other facilities on behalf of the County, all active case numbers assigned to that inmate, referencing the reason for custody. The report shall be provided online or, if unavailable online,by fax to the Jail's Contract Administrator. (c) Cgpacily. The County will no longer accept City Inmates in the event that the Jail is declared at or near capacity by court order or in the event that the County, in its sole discretion, determines the Jail's inmate population is at capacity or so near capacity that there is a risk that the reasonable operational capacity limits of the Jail might be reached or exceeded if the County does not begin to refuse or request removal of inmates. Wherever possible, the County will provide a minimum of thirty (30) days' notice of possible reductions in capacity unless specific circumstances require more immediate action. i. Removal of Inmates from County custody. In the event that the County must request removal of inmates based upon capacity, the County shall confer with the City to determine which City Inmate(s) shall be removed. If the Jail has sufficient capacity for any City Inmates) to remain in the Jail, the City shall have the discretion to determine which City Inmates will remain in the Jail. (d) Alternative Housing. The County shall house City Inmates at the Jail, except as otherwise expressly provided by this Agreement. The County is permitted to relocate City Inmates to another jurisdiction's jail facility only (a) if the Jail does not have capacity, as described above; (b)in the event of a catastrophe, as described in Section 10; or (c) with the City's written permission. However, the County is not permitted to relocate an inmate when the order of the committing court requires that the inmate be incarcerated at the Jail, except in the event of a catastrophe. i. Costs. If City Inmates are relocated by the County to another jurisdiction's jail facility under this Agreement, the City will continue to pay applicable bed rate Page 2 of 18 costs to the County and the County will be responsible for all costs associated with housing those City Inmates at the other facility, including the costs of transporting those City Inmates to and from the other facility, except that expenses for non-routine health care shall be billed to and paid by the City as provided in Section 6(d). ii. Notice. In the event that the County intends to relocate a City Inmate to another jurisdiction's jail facility, the County must notify the City at least twenty-four (24) hours prior to relocation, providing the City with the option to resume custody of the City Inmate or to make its own arrangements with another jurisdiction rather than have the inmate relocated by the County. iii. Selection. In the event that the County intends to transport some but not all City Inmates to be incarcerated in another jurisdiction's jail facility, the City shall have the discretion to determine which City Inmates will remain in the Jail. (e) Release or Transfer. The County will not release a City Inmate or transfer custody of a City Inmate to an agency other than back to the City, except as authorized by this Agreement. i. City Inmates may be released from the Jail for the following reasons: 1. Request by City. The County shall release or transfer a City Inmate upon the County's receipt of a written request by the City. When requesting a custody transfer, the City may request return of a City Inmate in order for the City to resume custody or may request transfer of a City Inmate to the custody of another jurisdiction. Any necessary transport shall be by the City or another jurisdiction or by the County with expenses to be paid as provided in Section 7. 2. Court Order. The County shall release or transfer a City Inmate upon the County's receipt of an order directing the inmates release or transfer when the order is issued by a court having jurisdiction over a City Inmate. Any necessary transport will be according to the terms expressed in the court order or will be by the City or the County, with expenses to be paid as provided in Section 7. If the City's municipal court judge orders that a City Inmate's sentence is to be carried out in another facility or jurisdiction, the order shall be honored by the County to the extent possible, although the County may take into consideration whether another jurisdiction has charges outstanding against the inmate. 3. Permission from City. The County may release or transfer a City Inmate if the County obtains the City's written permission, with necessary transportation expenses to be paid by the County. ii. In the event that the County releases a City Inmate without written authorization from a court of competent jurisdiction or from the City, the City will not be responsible for paying any further booking fees for the individual on any arrest Page 3 of 18 warrant, detainer, probable cause affidavit, citation, other charging document, or judgment and sentence existing at the time of the unauthorized release. (f) Standards. The County shall provide inmate services to City Inmates in the same manner and to the same extent as the County furnishes for the confinement of its own gross misdemeanor or misdemeanor offenders. (g) Video In-Custody Hearings. The County shall continue to make available the Jail's facility space, equipment, and security personnel in order to facilitate in-custody video hearings by the Shelton Municipal Court for City Inmates incarcerated at the Jail. By no later than July 1, 2017, a City Inmate's attorney or City staff shall be present at the Jail to facilitate the administrative court functions of each hearing, unless otherwise agreed to by the County. The City will continue to provide video equipment for such purposes. The scheduling of video court services shall be mutually agreed upon by the County and the City. 4. INMATES DEFINED (a) "City Inmate" means those inmates charged in the City's municipal court; those inmates confined and being held by reason of a warrant, order, or judgment issued by the City's municipal court; those inmates arrested by a City law enforcement officer for a misdemeanor or gross misdemeanor offense while held prior to charging or to release without charges; those inmates who are originally arrested for a felony offense once they are referred to the City's prosecutor for filing in the City's municipal court as described below in Section 4(c); and those inmates put into an "exceptional bed" as defined in appendix A. (b) "County Inmate" means those inmates arrested by a County law enforcement officer while held prior to charging or to release without charges; those inmates charged in Mason County Superior Court or Mason County District Court; and those inmates confined by reason of a warrant, order, or judgment issued by Mason County Superior Court or Mason County District Court. (c) Determination of Case Status. The Mason County Prosecuting Attorney ("Prosecuting Attorney") shall have the sole authority to determine which felony arrest cases submitted by the City shall be charged as felonies and which as gross misdemeanors or misdemeanors. If the Prosecuting Attorney determines that a case should not be charged in Mason County Superior Court or Mason County District Court, the case shall be referred to the City's prosecutor for possible filing in municipal court with inmate services charged to the City. Following determination of case status by the Prosecuting Attorney, the City shall not be responsible, financially or otherwise, for any County Inmate. If the Prosecuting Attorney determines that a City case originally charged as a gross misdemeanor or misdemeanor in municipal court will be charged in Mason County Superior Court or Mason County District Court, then all inmate services will be charged to the County. Page 4 of 18 (d) When a material witnesses is held in the Jail, inmate days arising solely from a material witness warrant shall be allocated to the party issuing the material witness warrant. 5. COMPENSATION FOR SERVICES (a) Compensation. The City shall pay the County for bed space and services, including booking services, at the rates established in Appendix A to this Agreement, which is incorporated herein by this reference. If the City uses less than the guaranteed inmate bed days in a calendar year and all guaranteed beds were available,there shall be no reduction or refund unless otherwise provided in this Agreement. However, in the event that all guaranteed beds are or were not available for the City's use, for example if the County no longer accepts City Inmates due to capacity issues or otherwise, the County shall reduce the amount of the City's guaranteed flat rate payment accordingly, using the equivalent daily rate for each bed that was unavailable. (b) Calculating Time. The time period for billing purposes shall be measured starting from the time the City Inmate is transferred to the custody of the County and ending either when an inmate is released or when the inmate is no longer considered a City Inmate. (c) Allocation. In the event that an inmate is held on charges or sentences from multiple jurisdictions and is not included in one of the guaranteed beds, the following procedure will apply to determine charges assessed to the City: i. Costs for persons incarcerated on a City charge or sentence who is also being held in custody on the County's or another jurisdiction's charge or sentence shall be the shared responsibility of all charging or sentencing jurisdictions. ii. For these shared inmates, the City shall be billed the proportionate percentage share of the additional bed rate and the non-routine health care expenses for the shared incarceration period, but such inmates shall not count against the City's number of guaranteed beds. Furthermore, the proportionate percentage share of costs depends on the number of jurisdictions that have charged or sentenced the inmate; for example, if an inmate is incarcerated on both a County sentence and a City sentence,the additional bed rate and non-routine health care expenses will be split equally between the County and the City. iii. The County will provide the City with notice by telephone or email when a shared inmate's status changes from a shared inmate to that of a City Inmate exclusively, for example when an inmate completes another jurisdiction's sentence but continues to be held by the County solely on a City charge or sentence. This notice will be provided at least two (2) business days prior to the change in status when practicable and otherwise within a reasonable time. iv. Nothing in this section prevents the City from releasing or furloughing its hold on an inmate under its court's jurisdiction. However, if the City voluntarily releases or furloughs an inmate and then reinitiates the hold on the same booking number during the same course of incarceration, the City shall pay the administrative Page 5 of 18 booking fee outlined in Appendix A, except that the City shall not pay the administrative booking fee for a reinitiated hold if the City released or furloughed the inmate in order to conform to the cap on the guaranteed number of beds or because there was insufficient space at the Jail. (d) Billing and Payment. By the fifteenth (15th) day of each month, the City shall pay the monthly equivalent of the flat rate fee identified in Appendix A for the seven (7) inmate beds guaranteed the prior month. The County shall transmit billings to the City quarterly, invoicing the City for all services, including the guaranteed flat rate, daily bed rates, booking fees, and any non-routine health care expenses not billed directly to the City. Within forty-five (45) days after receipt of a timely billing invoice, the City shall pay the full amount billed (reduced by the applicable monthly amounts previously paid toward the guaranteed flat rate) or withhold a portion thereof and provide the County written notice specifying the total amount withheld and the ground(s) for withholding such amount, together with payment of the remainder of the amount billed (if any amount remains). If the County does not provide timely billings and instead provides more than one bill during the same month,the City shall have additional time to respond, namely an added forty-five (45) days for each late billing; for example, if the County transmits two (2) bills during the same month, the City shall have ninety (90) days from the latest dated bill to respond to both bills. Account balances overdue thirty (30) days or more will be subject to a service charge of 1%per month(12% per annum). Should collection become necessary, the City will pay all collection costs associated with late payments. Withholding of any amount billed shall constitute a dispute, which shall be resolved in accordance with Section 19. i. Charges for services rendered shall be made as they accrue each quarter and shall be substantiated with documentation. In conjunction with each quarterly invoice, the County agrees to provide the City with quarterly reports providing a tally of the total inmate days used for the quarter and documenting the names of all City Inmates held in the Jail that quarter, the names of all City Inmates held in other facilities on behalf of the County that quarter, the number of inmate days attributed to each City Inmate, and all active case numbers assigned to each City Inmate, referencing the reason for custody._The County shall submit quarterly invoices to the City within 45 days after the last day of the quarter. Invoices received more than 45 days after the ending of the quarter will be treated the same as untimely billings under subsection 5(d), and the City shall have additional time to respond in accordance with that subsection. 6. HEALTH CARE AND ASSOCIATED COSTS (a) Health Care Services. Inmates shall receive medical, mental health, and dental treatment when medically necessary to safeguard their health while in custody as required by law. Upon transfer of custody of a City Inmate to the County, the County will provide or arrange for the City Inmate to receive necessary medical, mental health, and dental services in accordance with applicable law and Jail standards. Page 6 of 18 (b) Inmates' Ability thy. As required by RCW 70.48.130(4), the County, as part of the screening process upon booking or preparation of a City Inmate into the Jail, shall identify general information concerning the inmate's ability to pay for health care, including insurance or other medical benefits or resources to which an inmate is eligible or entitled. The inmate shall be evaluated for Medicaid (or its equivalent) eligibility and, if deemed potentially eligible, enrolled in the program. This information shall be made available to the City and to any provider of health care services, among others. Nothing in this Agreement prohibits or otherwise restricts the City from conducting its own evaluation of a City Inmate's ability to pay for health care, including but not limited to Medicaid eligibility, or from enrolling City Inmates in appropriate programs. (c) Cost of Routine Health Care. As between the City and the County, the County shall be responsible for the costs of providing City Inmates with routine health care. Such health care will include those health care services routinely delivered within the facility at normal cost by County staff, contracted practitioners, or nursing staff. (d) Cost of Non-Routine Health Care. As between the City and the County, the City shall be responsible for the costs of providing City Inmates, and inmates confined as part of the guaranteed daily 7 beds, with emergency, exceptional, or non-routine necessary health care. Non-routine necessary health care shall include practitioner-ordered health care or medical services delivered to City Inmates outside of the facility, specialized care provided by non-contract health care providers in or out of the facility, emergency treatment, including EMS and the local hospital emergency department, and related emergency or specialized medical transportation costs. However, the County shall be responsible for the payment of non-routine health care costs when City Inmates are assaulted while in the County's custody. i. Notice. Except in situations deemed an emergency by the County, the County shall notify the City prior to a City Inmate receiving non-routine healthcare as defined in subsection 6(d) of this Agreement, and upon request will work with the City to investigate the possibility of release from custody. In emergency situations, the County shall notify the City, as soon as reasonably possible, when the County becomes aware that a City Inmate is in need of emergency care. ii. Change in Custody. When health care or medical services are delivered to a City Inmate outside of the facility,the County shall be responsible for the first four(4) hours of off-site custody. Following notice from the County,the City shall assume custody of the inmate at the start of the 5th hour. iii. Billing. The City shall be billed directly by the medical care provider(s) or institution(s) for all non-routine health care costs. However, if a circumstance arises where direct billing is prohibited by law or otherwise not possible, then those non-routine health care costs will be billed in the same manner and subject to the same requirements and rights as quarterly invoices for inmate housing provided in Section 5(g). When the County receives invoices from third-party medical institutions or offsite providers for services provided to any City Inmates, the County shall send those invoices to the City as they are received by the Page 7of18 County, including invoices received for non-routine health care expenses incurred for a shared inmate as described in Section 5(c). (e) Felony Offenders and Allocation. The City is obligated to pay for non-routine health care costs, as described above. In addition, the City shall be responsible for non-routine healthcare costs for inmates arrested and incarcerated by a City law enforcement officer on a felony offense, until that charge is filed in Superior Court. Health care costs for persons held under charges or sentences from multiple jurisdictions including the City shall be allocated as provided in Section 5(c). (f) Cost Reduction Efforts. The County agrees to utilize existing agreements with medical practitioners and organizations to mitigate medical costs, to make its best efforts to negotiate additional favorable agreements, and to seek out all eligible third-party reimbursement for medical costs (including health or auto insurance, DSHS/Medicaid, and/or the State of Washington), in the same manner and to the same extent as the County does for offenders held on its own charges. Specifically, regarding prescription medication, the County agrees to use the DOC Formulary, whenever possible, when it or its agents prescribes medication to City Inmates. 7. TRANSPORTATION OF CITY INMATES (a) In-Person Court Appearances. The City will provide transportation for City Inmates to and from the Mason County Jail for all in-person Municipal Court appearances on City charges. Consistent with Section 7(b), if the County is housing a City Inmate in an off- site location, the County will transport the inmate to the Mason County Jail pending pick- up by the City. The City will notify the County no later than 2 p.m. the day before a City Inmate has a scheduled court appearance, unless the City Inmate was incarcerated after 2 p.m. and is required to appear in court by the close of business the next day. (b) Alternative Housing. The County is responsible for transporting City Inmates to and from any alternative housing facilities the County uses to place City Inmates pursuant to Section 3(d). The City will not reimburse the County for any costs associated with such transportation. However, in the event that a City Inmate needs to be transported for an in- person court appearance and the City did not provide timely notice, the City will be responsible for the costs of transportation. If the County fails to timely transport a City Inmate from any alternative housing facilities, the County will reimburse the City for any staffing and fuel costs incurred in transporting the City Inmate. (c) Additional Transports. For additional transportation by the County required by court order or made at the City's request, the City shall reimburse the County for staffing and fuel costs associated with the City Inmate's transport. Such transports shall be approved by the City prior to the transport, and the County may agree to permit the City to provide partial staffing for the transport in order to reduce costs. In the event that the City requests release of a City Inmate to either the City or another jurisdiction, the inmate will be transported by the City or another jurisdiction or by the County at City expense, except that the County shall be responsible for first returning the inmate to the Jail if the inmate is being held in an alternative housing facility pursuant to Section 3(d). Page 8 of 18 8. TRANSFER OF CUSTODY FROM THE CITY TO THE COUNTY (a) Arrest Warrant or Citation. City law enforcement officers placing an arrested person in the custody of the County shall, in every instance, furnish an arrest warrant, probable cause affidavit, citation, or other charging document to the County's receiving officer on duty. (b) Commencement of Custody y County. A City Inmate shall be deemed transferred to the custody of the County when Corrections Officers from the Sheriff's Office take physical control of the inmate and accept lawful charging documents. (c) Right to Refuse an Inmate. The County shall have the right to refuse custody of a City Inmate under any one of the following circumstances: i. Lack of Appropriate Records. The County may refuse custody of an inmate until the City has delivered copies of any records pertaining to the inmate's incarceration by the City. If a City Inmate has received or refused medical, mental health, or dental treatment from the City before confinement in the Jail, the City shall provide to the County written verification of any authorization of or refusal to authorize care or treatment for such inmate. If the County requests additional information regarding records, the parties shall mutually cooperate to obtain such information. In the absence of documentation and information satisfactory to the County,the receiving officer may refuse to accept custody of the City Inmate. ii. Pending Medical Needs. The County shall have the right to refuse to accept any City Inmate who, at the time of presentation at the Jail for initial confinement, appears in need of medical, psychiatric, or dental attention, until the City has provided necessary medical, mental health, or dental treatment to the inmate. (d) Inmate Property. A City Inmate's property shall be limited to the amount that can be stored in a grocery sized paper bag. City law enforcement officers delivering a City Inmate to the County's custody shall be responsible for ensuring property allowed to be transported with the inmate is properly packaged. 9. INMATE RIGHTS AND PROGRAMS (a) Early Release Credit and Discipline. City Inmates confined under this Agreement shall earn early release credits under the policies and rules prescribed by the County and state law for all inmates at the Jail. The County shall maintain and manage City Inmate disciplinary issues and will administer sanctions as per facility rules. No discipline prohibited by federal or state law will be permitted. The disciplinary policies and rules of the Jail will apply equally to inmates confined pursuant to this Agreement and to those otherwise confined. If the County finds removal of earned early release credits is appropriate, the County will provide the City with hearing results and remove earned early release credits. Page 9 of 18 (b) Programs. The County shall provide City Inmates with access to all educational, recreational, and social service programs offered at the Jail under the terms and conditions applicable to all other inmates in the Jail. 10. UNUSUAL CIRCUMSTANCES In the event of one of the following circumstances, the City's Police Chief or an on-duty Shelton Police Department Supervisor shall be promptly notified by telephone with a follow-up notification in writing. (a) Escape. In the event of a City Inmate's escape from the County's custody, the County will have the primary authority to direct the investigation and to pursue the inmate within its jurisdiction. Costs related to the investigation and pursuit within its jurisdiction will be the responsibility of the County. The County will not be required to pursue and return an escaped City Inmate from outside the County, except if the County relocates an inmate to another jurisdiction's facility outside of the County, then the County must ensure the other jurisdiction investigates and pursues the escaped inmate. (b) Death. In the event of a City Inmate's death in the Jail, the Sheriff's Office and the Mason County Coroner will investigate the circumstances. In the event of a City Inmate's death in another jurisdiction's facility following relocation by the County, the County must ensure the other jurisdiction investigates the circumstances. The City may, if it wishes, join in the investigation and receive copies of all records and documents in connection with the investigation. The County shall, subject to the authority of the Mason County Coroner, follow the written instructions of the City regarding the disposition of the body. Such written instructions shall be provided within three (3)working days of the City's receipt of the notice of death. The City shall be responsible for expenses related to necessary preparation of the body and transport charges. With written consent from the City, the County may arrange burial and matters related or incidental thereto, and the City shall pay such expenses. This paragraph deals with relations between the parties of this Agreement and is not intended to relieve any relative or other person from responsibility for the disposition of the deceased or associated expenses. (c) Catastrophe. In the event of any catastrophic condition presenting, in the sole discretion of the County, an imminent danger to the safety of the inmate(s), the County shall exercise all reasonable care for the safekeeping and custody of such inmates(s) and shall notify the City of the whereabouts of City Inmates in the event relocation was required. 11. CITY ACCESS TO FACILITY AND INMATES (a) Access to Facility. City personnel shall have the right to inspect, at mutually agreeable times, the Jail in order to confirm the Jail maintains standards acceptable to the City and City Inmates are treated appropriately. (b) Access to Inmates. City personnel, including law enforcement officers, prosecutors, and others, and criminal defense attorneys shall have the right to interview inmates at reasonable times within the Jail, subject only to necessary security rules. City personnel Page 10 of 18 and criminal defense attorneys shall be afforded use of Jail interview rooms in equal priority with any other department, including the County. 12. RECORD KEEPING (a) Type and Form of Records. The County agrees to maintain a system of record keeping relative to the booking and confinement of each City Inmate consistent with the record keeping by the County for all other inmates and in accordance with all statutory requirements. The County shall keep records of all medical, mental health, or dental services it or its agents provides to an inmate. Upon resumption of custody by the City, and in accordance with applicable law, the City shall receive a copy of a City Inmate's medical, mental health, or dental records held by the County or the contract medical provider for the County. (b) City Access to Records. The County shall make copies of records available to the City within five (5) days of the City's request or as otherwise agreed. In the event that a release of records is expressly prohibited by applicable law concerning the confidentiality of medical records (including the federal Health Insurance Portability and Accountability Act, "HIPAA"), the County agrees that it will enter into a business associate agreement under the HIPAA as necessary to implement the intent of this Agreement. 13. INDEMNIFICATION (a) Indemnification of City. The County shall indemnify and hold harmless the City, its officers, agents, and employees from and against all claims, actions, suits, liability, losses, costs, expenses, and damages of any nature whatsoever, including but not limited to costs and reasonable attorney's fees, by reason of or arising out of any intentional or negligent act or omission of the County, its officers, agents, or employees. (b) Indemnification of County. The City shall indemnify and hold harmless the County, its officers, agents, and employees from and against all claims, actions, suits, liability, losses, costs, expenses, and damages of any nature whatsoever, including but not limited to costs and reasonable attorney's fees, by reason of or arising out of any intentional or negligent act or omission of the City, its officers, agents, or employees. (c) Joint Liability. To the extent that any claims, damages, losses, and expenses are caused by the concurrent negligence or intentional acts of either of the parties, its officers, agents, or employees, the other party's indemnification obligation hereunder shall be limited to that party's proportionate share of liability as determined by a court of competent jurisdiction or as agreed to by the parties to this Agreement. 14. LEGAL STATUS (a) No Separate Legal Entity. This Agreement is executed in accordance with the authority of Chapter 39.34 RCW. It is not the intention of the parties to create a new or separate legal entity by this Agreement. This Agreement does not establish or create a joint Page 11 of 18 venture or partnership between the parties, and no party shall be responsible for the liabilities and debts of the other party. (b) Independent Contractor. In providing services to the City under this Agreement, the County is an independent contractor and County officers, agents, and employees are not employees of the City for any purpose, including responsibility for any federal or state tax, industrial insurance, or Social Security liability. No provision of services under this Agreement shall give rise to any claim of career service or civil service right that may accrue to a City employee under any applicable law,rule, or regulation. 15. INSURANCE (a) Insurance Requirement. Each party shall obtain and maintain liability coverage in minimum liability limits of Two Million Dollars ($2,000,000) per occurrence and Three Million Dollars ($3,000,000) in the aggregate for its conduct creating liability exposures related to confinement of inmates, including general liability, errors and omissions, auto liability, and police professional liability. The insurance policy or policies shall provide coverage for those events that occur during the term of the policy, despite when the claim is made. (b) Certificate of Insurance/Proof of Coverage. Each party to this Agreement agrees to provide the other with evidence of insurance coverage in the form of a certificate or its equivalent from a solvent insurance provider confirming coverage from a solvent insurance pool that is sufficient to address the insurance obligations set forth above. 16. EFFECTIVE DATE AND DURATION (a) Effective Date. This Agreement shall be effective when both parties have duly executed this Agreement. Prior to its entry into force,this Agreement must be filed with the Mason County Auditor or, alternatively, listed by subject on the County's or the City's website or other electronically retrievable public source. Once this Agreement becomes effective, it shall replace and supersede any and all previous agreements between the parties regarding use of the Jail. (b) Duration. This Agreement shall continue through December 31, 2019, unless terminated earlier in accordance with the provisions of this Agreement. At the end of the term, if neither party gives notice of termination,this Agreement shall automatically renew in one (1) year increments from January 1 through December 31. Nothing in this Agreement shall be construed to make it necessary for the City to continuously house inmates with the County. 17. TERMINATION Page 12 of 18 (a) Notice. Termination of this Agreement by either party may be accomplished on ninety (90) days' written notice to the other party and to the Washington State Office of Financial Management as required by RCW 70.48.090 stating the grounds for said termination and specifying plans for accommodating the affected prisoners. (b) Termination by County. In the event of a notice of termination from the County, it shall be the County's obligation to transport the City Inmates at its own expense, on the effective date of such termination. Until such removal, the parties shall retain all rights hereunder, notwithstanding such termination, until all City Inmates are removed or released from the County's custody. (c) Termination by City. In the event of a notice of termination from the City, it shall be the City's obligation to transport the City Inmates at its own expense, on or before the effective date of such termination. Until such removal, the City shall pay the daily rate compensation and costs set forth herein related to inmate housing and services, plus an additional five dollars ($5.00) per inmate for every 24-hour period or part thereof that a City Inmate remains in the Jail; and the parties shall retain all rights hereunder, notwithstanding such termination,until all City Inmates are removed from the Jail. (d) Effect on Guaranteed Flat Rate Payments. Effective upon termination, the City shall no longer be responsible for paying any subsequent monthly installments of the guaranteed flat rate remaining in the year. For example, notice provided on July 1 to terminate as of October 1 would mean that the City has zero (0) beds reserved beginning October 1 and is, therefore, relieved from making any flat rate payment for any bed days in October, November, or December. 18. SEVERABILITY, SURVIVAL,AND NON-WAIVER (a) Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid by a court of competent jurisdiction, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition or application. To this extent and purpose the terms and conditions of this Agreement are declared severable. (b) Survival. The provisions of Sections 13, 18, 19, and 20 shall survive the termination of this Agreement. (c) Non-Waiver. No waiver of any right under this Agreement shall be effective unless made in writing by an authorized representative of the party to be bound thereby. Failure to insist upon full performance on any occasion shall not constitute consent to or waiver of any continuation of nonperformance or any later nonperformance; nor does payment of a billing or continued performance after notice of a deficiency in performance constitute acquiescence thereto. 19. GOVERNING LAW,DISPUTE RESOLUTION, AND VENUE Page 13 of 18 (a) Governing. The parties hereto agree that, except where expressly provided otherwise, the laws and administrative rules and regulations of the State of Washington shall govern in matters relating to this Agreement and an inmate's confinement under this Agreement. (b) Dispute Resolution. Either party may notify the other in writing of a dispute involving the interpretation or execution of the Agreement. Within thirty (30) days of this notice, the parties shall meet to resolve the dispute. If the dispute is not resolved, then at the request of either party, it shall be referred to non-binding mediation. The mediator will be selected in the following manner: The City shall propose a mediator and the County shall propose a mediator; in the event the mediators are not the same person, the two proposed mediators shall select a third mediator who shall mediate the dispute. Alternatively, the parties may agree to select a mediator through a mediation service mutually acceptable to both parties. The parties shall share equally in the costs charged by the mediator(s) or mediation service. If mediation is not successful in resolving the dispute, either party may seek court action. (c) Waiver of Arbitration Rights. Both parties acknowledge and agree that they are familiar with the provisions of RCW 39.34.180(3) and that of their own free will they hereby expressly waive any and all right to arbitrate the level of compensation for incarceration services charged under this Agreement, or any renewal thereof, that either party may possess under RCW 39.34.180(3). Instead, such issues shall be resolved as disputes in accordance with Section 19(b). The parties further agree that such level of compensation and all other issues related to the purpose of this Agreement will only be as agreed to herein or as otherwise agreed to in a writing executed by the parties or ordered by a court of competent jurisdiction. (d) Venue. The parties agree that any action relating to this agreement shall be instituted in accordance with RCW 36.01.050 and Chapter 4.12 RCW. 20.NO THIRD-PARTY BENEFICIARIES This Agreement is not intended to benefit any person, entity, or municipality not a party to this Agreement, and no other person, entity, or municipality shall be entitled to be treated as a beneficiary of this Agreement. This Agreement is not intended to nor does it create any third- party beneficiary or other rights in any third person or party. 21.NON-DISCRIMINATION POLICY The County and the City agree not to discriminate in the performance of this Agreement because of race; color; national origin; sex; sexual orientation; age; religion; creed; marital status; disabled or Vietnam-era veteran status; the presence of any physical, mental, sensory handicap; or any other status protected by law. 22. MAILING AND CONTACT ADDRESSES Page 14 of 18 All written notices, reports, and correspondence required or allowed by this Agreement shall be sent to the following: County: Mason County Jail Attn: Chief Deputy of Corrections P.O. Box 1037 411 North 4t' Street Shelton, Washington 98584 Facsimile: (360)427-9197 Telephone Number: (360)427-9670 Ext. 369 City: City of Shelton Attn: Court Administrator/Jail Contract Administrator 525 West Cota Street Shelton, Washington 98584 Telephone Number: (360) 432-5149 BOARD OF COMMISSIONERS Approved as to Form and Content: MASON COUNTY,WASHINGTON DATE: Casey Salisbury, Sheriff Mason County Sheriffs Office Kevin Shutty, Chair Tim Whitehead, Chief Deputy Prosecuting Attorney Sharon Trask, Vice Chair Randy Neatherlin, Commissioner Attest: Melissa Drewry, Clerk of the Board Page 15 of 18 CITY OF SHELTON,WASHINGTON Attest: DATE: Donna Nault, City Clerk Jeff Niten, City Manager Approved as to Form and Content: City Attorney Page 16 of 18 Appendix A Costs and Fees 1. Guaranteed Beds In return for the County's housing of a guaranteed seven inmate beds per day per year(2555 inmate bed days),the City shall pay the County a flat rate fee of$260,610 per year(the equivalent of approximately 21,717.50 per month) billed quarterly in the amount of $65,152.50,which is equivalent to the rate of$102.00 per bed/per day. 2. Additional Beds In Addition to the seven (7) guaranteed inmate bed per day, the County may agree to house additional City Inmates on a given day, so long as there are adequate beds available in the Jail. However, if the City uses more than 2,555 inmate bed days in a given year, the County will bill each additional inmate bed day at the jail rate of$102.00 per bed/per day. 3. Exceptional Bookings In the event there are available beds per this contract, and an arrest is made by a Shelton Police Officer for an offense that is not a misdemeanor or municipal court warrant, such as: fresh felony arrest, warrant arrest from any agency or court outside of Shelton Municipal, or other lawful arrests that are deemed a risk to public safety, the Shelton Police Officer may book the subject in the Mason County jail using the available bed space. This shall only apply to two (2) of the seven (7) contracted beds. The arrest and subsequent booking must have prior approval from the Chief of Police or his designee. All other terms of the Original IGA shall apply to these "exceptional"bookings. 4. High Needs Inmates "High needs inmates" means those who require extra staffing to adequately and safely supervise either because they present a danger to staff or other inmates or because of significant medical or mental health concerns. Upon an inmate being designated as high needs, the jail staff shall make notification to Municipal Court. City Inmates classified as "high needs inmates" shall be limited to two (2) and counted in the City's guaranteed daily allotment of 7 beds. These high needs inmates will be billed at an additional daily rate of $48.00 totaling, $150.00 per bed/per day. The additional daily rate shall be billed on a quarterly basis. 5. Booking Fees The City agrees to pay the County forty dollars ($40.00) for each administrative booking. If an offender is being booked on charges from multiple local jurisdictions,the booking fee will be split evenly between those jurisdictions to the extent possible. The booking fee is intended to compensate the County for the costs of registering, fingerprinting, photographing, and initial screening and examining of persons presented for confinement. Administrative bookings are those which are temporary in nature, where the inmate does not get housed in Page 17 of 18 general population within the facility, and does not occupy one of the 7 contract beds. The administrative booking fee shall only apply to administrative bookings as defined herein. Page 18 of 18