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2019/03/11 - Briefing Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 11, 2019 Monday, March 11, 2019 Commission Chambers 9:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation 9:30 A.M. Closed Session — RCW 42.30.140(4) Labor Discussion 9:50 A.M. BREAK 10:00 A.M. Support Services — Frank Pinter 10:30 A.M. Juvenile Services — Jim Madsen 10:40 A.M. Community Services — Dave Windom 11:00 A.M. Public Works — Jerry Hauth Utilities & Waste Management 11:30 A.M. WSU Extension — Dan Teuteberg 11:45 A.M. Sheriff's Office — Sheryl Hilt Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 03/07/19 at 10:22 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF March 11, 2019 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. 4y5°� CO U�a 1854 Mason County Support Services Department Budget Management o coir w. 411 North 5th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources , Information Services Labor Relations Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES March 11, 2019 • Specific Items for Review o Resolution to change Assessor's Office public office hours to Monday through Friday, 9 a.m. to 4 p.m.—Diane o Renewal of Park Host contract for MCRA Park—Ross o Firewise Title 111 grant request-Secure Rural Schools and Community Self-Determination Act— Ross o Presidential Disaster Declaration Winter Storm December 10—24, 2018—Ross o ILA with Grays Harbor for Regional Jail—Frank o MOU with Deputy Prosecuting Attorney Union —Frank o Salary realignment for Chief Deputy Prosecuting Attorney- Frank • Commissioner Discussion o Request to lease County parcel and enter into Letter of Intent from Walt Austin Investments— Cmmr. Shutty J:\DLZ\Briefmg Items\2019\2019-03-11.docx RESOLUTION NO. AMENDING MASON COUNTY PERSONNEL POLICY CHAPTER 4.1 WORKING HOURS WHEREAS, pursuant to RCW 36.16.100, all county and precinct offices shall be kept open for the transaction of business during such days and hours as the board of county commissioners shall by resolution prescribe; WHEREAS, Mason County Personnel Policy,Chapter 4.1 Working Hours has prescribed the county's normal work week as Monday through Friday from 8:00 a.m. to 5:00 p.m. WHEREAS,the Mason County Assessor's regular public hours were reduced to Monday through Thursday 9 a.m.to 4 p.m. Starting in January 2019,the Assessor is recommending the regular public office hours be Monday through Friday,9 a.m. to 4 p.m. Assessor staff will have regular working hours from 8:00 a.m. to 5:00 p.m. or as otherwise provided for in union contracts. NOW,THEREFORE BE IT RESOLVED, the Board of County Commissioners authorizes the Mason County Assessor to provide regular public office hours of Monday through Friday 9:00 a.m. to 4:00 p.m. Approved this day of March, 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Kevin Shutty, Chair ATTEST: Sharon Trask,Vice Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney Cc: Assessor MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Facilities, Parks and Trails EXT: 806 BRIEFING DATE: 03/11/2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Renewal of Park Host contract for MCRA Park (Shelly Warren) EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) Mason County Parks &Trails Department has Shelly Warren at MCRA Park as the Park Host residing in County property there. As park host, she performed security, does light maintenance and grounds keeping. Shelly as a park host has kept MCRA Park in good condition even through the year and is an asset to the park. The Park Host contract has expired the end of February, 2019 and we recommend renewal of the contract until December 31, 2020. RECOMMENDED OR REQUESTED ACTION: I recommend that the BOCC approval an offer to Shelly Warren for park host at MCRA Park. I will prepare a contract with a Mason County Parks and Trails on-site Park Host Contractual Agreement and set the BOCC Agenda Summary for the BOCC Meeting Agenda item on March 19, 2019. Briefmg Summary 2/28/2019 Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Emergency Management EXT: 806 BRIEFING DATE: 03/11/2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Firewise Title III grant request - Secure Rural Schools and Community Self- Determination Act EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County currently has three Firewise Communities in good standing with the Washington State Department of Natural Recourses Firewise program (Colony Surf Club Inc., Lake Cushman and Harstene Pointe). Forest Service guidance has been revised to clarify that a county's use of title III funds for Firewise activities must be limited to providing specific wildfire —related education or wild land fire mitigation assistance to homeowners to 1) educate homeowners 2) assist homeowners to implement mitigation techniques. Harstene Pointe HOA has had two studies in the past years by an arborist and by a fire safety specialist recommending activities for ongoing fuel reduction in their common areas and private lots. The community recently voted to implement and ongoing vegetation management program and is in the process of planning a budget for such a program. Harstene Pointe Management Association (HPMA) has a proposed 2019 fire mitigation budget of $47,880. Harstene Pointe Fire Safety Committee along with HPMA Board of Directors applied to Mason County DEM to secure a portion of the Title III funding to assist with their community Firewise mitigation project. This community project is in two phases that include educational, environmental concerns and fire mitigation by fire fuel reduction activities. Harstene Pointe is requesting $10,000 of the WA DNR Secure Rural Schools and Community Self-Determination Act Title III grant funding with a 50% community match of both cash and in kind volunteer work hours. BUDGET IMPACTS: The Secure Rural Schools and Community Self-Determination Act Title III funds are provided yearly in the National Forest Safety account (134) and have been used Briefing Summary 3/4/2019 Attachment B mostly for reimbursements for work performed on Federal Forest Lands by MC Sheriff's Office for search & Rescue missions. The National Forest Safety account (134) has a beginning balance of $62,539 and will be receiving a projected $26,429 this year. The impact would be a reduction of $10,000 for reimbursable costs to Harstene Pointe Management Association for the community Firewise project. RECOMMENDED OR REQUESTED ACTION: I recommend that the Board of County Commissioners approve the request for $10,000 in reimbursable funding from National Forest Safety Title III (134 account) to the Harstene Pointe Firewise Community project ATTACHMENTS: Harstene Pointe 2019 Firewise & Fire Mitigation Project/ Firewise Project Proposal Form Briefing Summary 3/4/2019 Hartstene Pointe 2019 Firewise & Fire Mitigation Project Thank you for considering the Hartstene Pointe community for a Firewise grant for 2019. As you know, our membership is strongly advocating for a focused effort this spring to reduce fire fuels on our forest lands. Last fall 77% of voters who voted endorsed making fire risk reduction a major priority. It was the largest voter turn-out the Pointe has ever experienced. The Hartstene Pointe Board of Directors, the Common Area Stewardship Committee, the Fire Safety Committee, and the Permit Review Committee are among those initiating education and clean-up efforts this Spring while also developing long range plans for continuing a fire mitigation management program at the Pointe. We are in the early stages of discussing ways to collaborate with the Mason Conservation District Forester. We hope to qualify for your grant as a way to immediately get our efforts underway. am submitting this application on behalf of the Hartstene Pointe Fire Safety Committee in cooperation with Nancy Scarola, the committee's liaison from the HPMA Board of Directors. Please let us know if you need any further information to evaluate our request. Best regards, Roberta Pickert, Fire Safety Committee Member Mason County Firewise Projects Initial Project Proposal Form Instructions: Complete and return to Division of Emergency Management,Attn: Ross McDowell, Manager 100 W. Public Works Drive, Shelton WA 98584 MCDEM@co.mason.wa.us Phone (360)427-7535 Project name: Hartstene Pointe 2019 Firewise & Fire Mitigation Project Project Contact: Roberta Pickert Date Submitted: 6 March 2019 Phone #: 863-243-3000 FundsRequested: $10,000.00 Scope of Project: ® New Project Continuing Project ® Fuel Reduction X Educational Outreach ® Chipping Program ® Firewise Planning Specific location(s) of the project: Hartstene Pointe Maintenance Association Shelton, WA 98584 Hartstene Pointe is a 215 acre homeowner's association consisting of 532 lots including 440 built homes. The community is located at the northern tip of Harstine Island. Approximately 120 acres of the community are defined as Common Area which surrounds owners' homes and includes forests predominately populated by fir, cedar, maple, madrone, alders, huckleberry and salal. Can this project be funded in phases? X Yes L No Describe Phases: Phase I: Commenced on February 1 , 2019. To end May 30, 2019 Phase 11: To commence September 3, 2019. To end December 31 , 2019 Describe the need to be filled by this project (Purpose): Improve fire safety at Hartstene Pointe before the 2019 Fire Season: Hartstene Pointe and the South Puget Sound in general have experienced several years of long dry summer seasons. Extended seasonal drought conditions have increased forest stress characterized by browning of cedar and firs, deciduous tree die off, and increased evidence of disease and pest damage in native vegetation. As populations have grown in the Wildland/Urban Interface wildfire risk has also grown. This past summer two fires on Harstine Island and a dozen more in Mason County caused Hartstene Pointe owners to speak out about the need for greater fire safety measures at the Pointe, especially in terms of ongoing programs for removal of dead underbrush and dying trees. Hartstene Pointe HOA has had two studies in past years by an arborist and by a fire safety specialist recommending activities for ongoing fuel reduction in our common areas and our private lots. The community recently voted to implement an ongoing vegetation management program and is in the process of planning to budget for such a program. The Mason County Title III Grant for Firewise Communities is being sought to support costs of immediate efforts to address fire risk reduction before the start of the 2019 fire season. Grant funds would be used to supplement a budget being planned for: 1) vegetation clean-up that is beyond what individual volunteers can do in terms of expertise and equipment. 2) costs to remove a very large volume of debris in excess of what staff can chip and haul away. 3) support associated with Firewise education efforts & clean up days for homeowners and to publicize Firewise cleanup program guidelines. 4) hiring a part time coordinator to oversee the 2019 efforts. Benefits to the Firewise Community: 1) Educate property owners on actions to create a defensible space around their homes. 2) Reduce ladder fuels to help prevent crown fire development in common areas and along roadsides. 3) Improve fire safety by removing over-abundance of diseased or dead understory. 4) Promote planning for future forest health and resiliency. Time Line for Project: Phase I: 1 ) Immediately begin fire fuel reduction activities focused on removal of dead vegetation on private lots and Common Areas before the 2019 fire season. 2) Continue the Firewise education program for Pointe residents via website, bulletin board, email blasts, and Firewise annual workshops featuring ladder fuel reduction techniques, clearing of witches broom, fire extinguisher use, and home safety. 3) Complete a ladder fuel reduction demonstration project on one property and initiate similar projects on several contiguous Hartstene Pointe parcels. Phase II: 1) Continue further targeted fire reduction activities. 2) Develop annual guidelines in consultation with experts such as the Mason Conservation District forester to manage our community and forest for fire safety and overall health and resiliency. 3) Carry out modules in a Firewise education program for Pointe residents incorporating all communication portals. HPMA 2019 proposed fire mitigation budget: $47,880.00 Estimated Costs: 1 ) $30,940 for contractor costs to include labor, trucks, chipper, excavator, and cherry picker to accomplish trimming for ladder fuel reduction, removal of dead vegetation, and debris chipping and hauling. 2) $14,355 for a coordinator to schedule work, oversee contractors & volunteers, organize a tool lending program, and interface with home- owners on approved scopes of work per Association rules. 3) $2,145 for small tool purchase for volunteer use (to be housed at the maintenance building) (See details below) Proposed income sources: Mason County Title III Grant $10,000.00 In-kind matching funds $10,000.00 1. Cash contributions from home owners as of 3/1/2019 $3079.00 2. Volunteer in-kind labor @ $23.07/hr. 300 hours projected $6921.00 Hartstene Pointe Operating Budget $27,880.00 Proposed Tool Purchases: Qty Item/Description Cost 3 Extendable pole pruners - @ $23.00 $69.00 10 Extendable hand-held toppers - @ $40.00 $400.00 3 18" chain saws - @ $450.00 $450.00 case Heavy-duty arden work gloves - @ $81 .00 $81 .00 4 Steel tine rakes - @ $27.00 $81 .00 4 Round point shovels - @ $26.00 $78.00 2 Steel cant hooks - @ $60.00 $120.00 2 Buck saws - @ $25.00 $50.00 10 Adjustable hard hats - @ $15.00 $150.00 10 Protective safety lasses - @ $10.00 $100.00 2 Crow bars - @ $11 .00 $22.00 2 Extension ladders fiberglass - 24ft - @ $334.00 $334.00 10 Safety vests - @ 10.00 $100.00 4 Rachet tie downs - @ $25.00 $25.00 1 Pick axe or cutter/mattock @ $25.00 $25.00 3 Splitting wedges @ $10.00 $10.00 1 Sledge hammer @ $25.00 $25.00 2 Polypropylene heavy-duty rope '/2'x100ft $12.00 $25.00 Total Cost $2145.00 Proposed Tool Purchases: Qty Item/Description Cos 3 Extendable pole pruners - @ $23.00 $69.00 10 Extendable hand-held loppers - @ $40.00 $400.0 31 18" chain saws - @ $450.00 $1 ,350.0 case Heavy-duty garden work gloves - @ $81 .00 $81.0 4 Steel tine rakes - @ $27.00 $108.0 4 Round point shovels - @ $26.00 $104.0 2 1 Steel cant hooks - @ $60.00 $120.0 2 Buck saws - @ $25.00 $50,0 10 Adjustable hard hats - @ $15.00 $150.0 10 Protective safety glasses - @ $10.00 $100.0 21 Crow bars - @ $11 .00 $22.0 2 Extension ladders fiberglass - 24ft - @ $334.00 $668.0 10 Safety vests - ©10.00 $100.00 4 Ratchet tie downs - @ $25.00 $100.0 1 Pick axe or cutter/mattock @ $25.00 $25.0 3 1 Splitting wedges @ $10.00 $30.0 1 Sledge hammer @ $25.00 $25.0 2 Polypropylene heavy-duty rope %"x100' @$12.00 $25.0 Total Cost $3,527.0 Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Emergency Management EXT: 806 BRIEFING DATE: 03/11/2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Presidential Disaster Declaration Winter Storm December 10 — 24, 2018 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): March 4, 2019, President Donald J. Trump granted a Major Disaster Declaration for the State of Washington triggering the release of Federal funds to help communities recover from Severe Winter Storms, Straight-Line Winds, Flooding, Landslides, Mudslides, and a Tornado that occurred December 10-24, 2018, declaration number: FEMA-4418-DR. This PA declaration is for the following counties: Clallam, Grays Harbor, Island, Jefferson, Mason, Pacific, Snohomish, and Whatcom Counties. This declaration is for Public Assistance (PA) for emergency work and the repairs or replacement of disaster-damaged facilities. This opens up funding from the Public Assistance Program and Hazard Mitigation Grant program. The Public Assistance program may open for Category"A"debris removal which will involve and reimburse Mason County Public Works for time spent clearing the trees from the roads. Mason County PUDs will also have some protective measures costs, Category B (@$3,200) but mostly public utilities disruption cost, Category F (@$219,000). BUDGET IMPACTS: With the Public Assistance program Mason County may see some reimbursement for the debris removal due to the severe winter storm. RECOMMENDED OR REQUESTED ACTION: Mason County Emergency Management will work with Mason County Public Works and Washington State Public Assistance program to coordinate reporting and accounting paperwork for reimbursement for this declared disaster. Briefing Summary 3/5/2019 Attachment B ATTACHMENTS: FEMA news release # HQ — 19-017 dated March 4, 2019 Briefing Summary 3/5/2019 President Donald J . Trump Approves Major Disaster Declaration for Washington Release date: March 4, 2019 Release Number: HQ-19-017 WASHINGTON— FEMA announced today that federal disaster assistance has been made available to the state of Washington to supplement state, tribal and local recovery efforts in the areas affected by severe winter storms, straight-line winds, flooding, landslides, mudslides, and a tornado Dec. 10-Dec. 24, 2018. Federal funding is available to the state, tribal and eligible local governments and certain private nonprofit organizations on a cost-sharing basis for emergency work and the repair or replacement of facilities damaged the severe winter storms, straight-line winds, flooding, landslides, mudslides, and a tornado in of Clallam, Grays Harbor, Island, Jefferson, Mason, Pacific, Snohomish, and Whatcom counties. Federal funding is also available on a cost-sharing basis for hazard mitigation measures statewide. Dolph A. Diemont has been named as the Federal Coordinating Officer for federal recovery operations in the affected area. Diemont said additional designations may be made at a later date if warranted by the results of further damage assessments. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: if this is a follow-up briefing, please provide only new information ITEM: Memorandum of Understanding (MOU) between the Mason County Prosecuting Attorney and Woodworkers Local Lodge W38, I.A.M. EXECUTIVE SUMMARY: This MOU modifies the current Collective Bargaining Agreement to reflect a new pay scale, effective April 1, 2019 for the Deputy Prosecuting Attorneys. BUDGET IMPACTS: $3,458 for 2019 RECOMMENDED OR REQUESTED ACTION: Place the Memorandum of Understanding (MOU) between the Mason County Prosecuting Attorney and Woodworkers Local Lodge W38, I.A.M. on the March 19 Action Agenda. Briefmg Summary 3/7/2019 MEMORANDUM OF UNDERSTANDING Between Mason County Mason County Prosecuting Attorney And Woodworkers local Lodge W38, I.A.M Mason County, The Mason County Prosecuting Attorney and the Woodworkers Local Lodge W38, I.A.M representing the Mason County Deputy Prosecuting Attorneys agree to make adjustments to the current Collective Bargaining Agreement as prescribed below. Whereas: The parties are in a current Collective Bargaining Agreement with a term expiring December 31, 2019. Whereas: The parties jointly acknowledge that Mason County has a demonstrated recruit and retain issue regarding employment and is significantly out of line with comparable jurisdictions. Whereas: The ability to provide necessary and essential public services is adversely affected by the current employment and compensation status. Whereas:The parties agree to modify the current Collective Bargaining Agreement to reflect the following new pay scale, effective April 1, 2019: Effective April 1,2019 Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 DPA 1 $5,311.13 $5,443.91 $5,580.01 $5,719.51 $5,862.50 $6,009.06 $6,158.84 $6,313.34 DPA II $6,470.18 $6,631.68 $6,797.92 $6,967.64 $7,142.04 $7,321.10 $7,503.70 $7,692.10 DPA III $7,884.06 $8,080.70 $8,284.36 $8,490.36 $8,702.62 $8,920.18 $9,143.19 $9,371.77 Whereas: The parties agree this change in pay structure requires a review of Job Descriptions which will be completed and incorporated into the Collective Bargaining Agreement upon renewal, additionally, because of the change employees who, as of March 6, 2019, are at DPA I Step 1 and 2 will receive pay commensurate with the scale above, employees in and DPA II Step 2, DPA III Step 4, and DPA III 5 will be adjusted to DPA I Step 8, DPA II Step 7 and DPA II 8 respectively. As agreed, on this day of March 2019 For Mason County: For Woodworkers Local Lodge W38, I.A.M Kevin Shutty, Chair Wayne Thompson For Mason County Prosecuting Attorney Randy Neatherlin, Commissioner Sharon Trask, Commissioner Michael Dorcy MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: February 4, March 11 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Resolutions removing the Chief Deputy Prosecuting Attorney's salary from the non-represented salary scale and setting the salary at 75% of a Superior Court Judge salary EXECUTIVE SUMMARY: The Commissioners adopted Resolution 61-08 on May 27, 2008 tying the Prosecuting Attorney's wage to the wage of a Superior Court Judge at 100% and now are considering tying the Chief Deputy Prosecuting Attorney's wage to the wage of a Superior Court Judge at 75%. This would relieve potential salary compression with the Deputy Prosecutor positions that are covered by a collective bargaining agreement. The Superior Court Judge salary is established by the Washington Citizens Commission on Salaries. BUDGET IMPACTS: $8,429 for 2019 budget RECOMMENDED OR REQUESTED ACTION: Place the resolutions setting the Chief Deputy Prosecuting Attorney's salary at 75% of a Superior Court Judge salary on the March 19 Action Agenda. Briefmg Summary 3/7/2019 RESOLUTION NO. AMENDING RESOLUTION NO. 17-19 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNEMENT BY REMOVING CHIEF DEPUTY PROSECUTING ATTORNEY FROM THE NON REPRESENTED SALARY SCALE WHEREAS, RCW 36.16.070 states that"...the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget...," WHEREAS, RCW 36.16.070 states that"...In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation..."; WHEREAS, the Board of County Commissioners approved removing the Chief Deputy Prosecuting Attorney's salary from the Non-Represented Salary Scale and adopted Resolution No. tying this position to the wage of the Superior Court Judge at 75%. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby revise the Non-Represented Salary Scale Range Alignment approving the removal of the Chief Deputy Prosecuting Attorney from the Non Represented Salary Scale. DATED this day of March 2019. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Michael Dorcy, Prosecutor Sharon Trask, Commissioner Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities &Waste Mgmt 4010 County Engineer 4008 Interim Deputy Director Public Works 4006 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water &Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 31 Public Works Finance Manager 2011 Page I 1 of 2 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 1 4031 25 Program Manager 1 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 VictimNVitness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Page 12of2 RANGE ENTRY ENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL "Step 0" ANNUAL 46 112,234.32 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04 127,380.48 45 91,412.88 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10 108,517.20 44 89,215.68 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56 105,942.72 43 87,032.16 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78 103,341.36 42 84,996.48 7,083.04 7,436.90 7,807.54 8,004.12 8,204.06 8,408.48 100,901.76 41 82,894.08 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82 98,421.84 40 80,939.76 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62 96,103.44 39 78,958.56 6,579.88 6,910.12 7,254.96 7,435.761 7,622.24 7,813.20 93,758.40 38 77,071.68 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60 91,507.20 37 75,184.56 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12 89,269.44 36 73,391.76 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90 87,166.80 35 71,626.08 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58 85,050.96 34 69,927.84 5,827.32 6,117.12 6,423.76 6,584.361 6,749.46 6,917.98 83,015.76 33 68,215.68 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46 80,993.52 32 66,612.00 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86 79,066.32 31 64,940.88 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10 77,125.20 30 63,430.56 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32 75,291.84 29 61,894.56 5,157.88 5,413.98 5,684.64 5,828.441 5,973.30 6,122.72 73,472.64 28 60,411.36 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82 71,733.84 27 58,942.56 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58 69,954.96 26 57,540.72 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52 68,310.24 25 56,125.44 4,677.12 4,910.72 5,155.66 5,284.761 5,415.10 5,552.10 66,625.20 24 54,804.72 4,567.06 4,795.06 5,034.28 5,160.12 5,288.16 5,421.86 65,062.32 23 53,456.16 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16 63,457.92 22 52,189.68 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46 61,961.52 21 50,909.04 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56 60,438.72 20 49,682.64 4,140.22 4,348.02 4,565.92 4,679.341 4,797.30 4,916.38 58,996.56 19 48,482.64 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42 57,581.04 18 47,337.36 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76 56,193.12 17 46,178.16 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42 54,845.04 16 45,072.72 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20 53,510.40 15 43,980.96 3,665.08 3,849.30 4,040.22 4,140,221 4,242.42 4,349.14 52,189.68 14 42,916.80 3,576.40 3,754.96 3,942.54 4,041.34 4,142.46 4,246.94 50,963.28 13 41,878.56 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60 49,723.20 12 40,867.68 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60 48,523.20 11 39,883.68 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94 47,351.28 10 38,940.00 3,245.00 3,405.64 3,576.40 3,665.081 3,757.20 3,851.54 46,218.48 9 37,983.12 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20 45,086.40 8 37,080.00 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34 44,008.08 7 36,163.44 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76 42,957.12 6 35,314.56 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38 41,932.56 5 34,451.76 2,870.98 3,013.62 3,165.26 3,245.001 3,325.88 3,408.98 40,907.76 4 33,643.20 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16 39,937.92 3 32,820.72 2,735.061 2,872.101 3,014.74 3,091.16 3,168.68 3,248.38 38,980.56 2 32,025.60 2,668.801 2,802.461 2,942.88 3,015.84 3,092.26 3,168.68 38,024.16 1 31,270.80 2,605.901 2,735.061 2,870.98 2,942.88 3,015.84 3,092.26 37,107.12 RESOLUTION NO. AMENDING RESOLUTION 61-08, PROSECUTING ATTORNEY SALARY TO INCLUDE SETTING THE CHIEF DEPUTY PROSECUTING ATTORNEY SALARY WHEREAS, RCW 36.40.080 states that"...the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget...," WHEREAS, RCW 36.16.070 states that"...In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation..."; WHEREAS, the 2008 Legislature acknowledged that the elected county Prosecuting Attorney functions are both a state officer pursuing criminal cases on behalf of the state and as a county officer acting as counsel for the county; the responsibilities and decisions of the elected Prosecuting Attorney and the Chief Deputy Prosecuting Attorney are essentially the same in every county of Washington, and the same high level of skill and expertise is needed in the least populous county as in the most populous county; and the Legislature further found that the salary of the elected Prosecuting Attorney should be tied to that of a Superior Court Judge. WHEREAS, the Board of County Commissioners adopted Resolution 61-08 on May 27, 2008 tying the Prosecuting Attorney's wage to the wage of a Superior Court Judge at 100% and now wish to tie the Chief Deputy Prosecuting Attorney's wage to the wage of a Superior Court Judge at 75%. NOW THEREFORE BE IT RESOLVED, to amend Resolution 61-08 to include setting the salary of the Chief Deputy Prosecuting Attorney at 75% of that of a Superior Court Judge effective April 1, 2019 and thereafter. Approved this day of March 2019 BOARD OF COUNTY COMMISSIONERS Kevin Shutty, Chairperson Randy Neatherlin, Commissioner Sharon Trask, Commissioner Attest: Melissa Drewry, Clerk of the Board Approved as to Form: Michael Dorcy, Prosecuting Attorney C: Financial Services, Payroll Budget&Finance Human Resources Prosecutor J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2019\Resolution-Chief Deputy Pros Atty-75%of Sup Crt Judge O.doc MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Zoren DEPARTMENT: Support Services EXT: 747 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information ITEM: Proposal to lease County parcel 42004 30 60000 (owned by Public Works) and an easement on parcel 42004 40 60000 (owned by Utilities) consisting of approximately 14 acres for $1 per month for 30 years to AF Investments to build a multifaceted facility. Request is to enter into a Letter of Intent (LOI). EXECUTIVE SUMMARY: If the LOI is entered into, the Lessee will provide the County a draft business plan. Planning staff will attend the briefing to provide zoning information. The property is zoned long-term commercial forest and Rahn Redmond verbally stated he has a landowner willing to swap property that is not currently zoned for long-term commercial forest so there is no net loss for this zone. Mr. Redmond is requesting the County enter into the Letter of Intent so they can move this project forward. Information from Public Works and Utilities is included in this packet. BUDGET IMPACTS: Mason County Assessor information indicated a current market value of$247,415 for the Public Works parcel. DNR provided a recent ballpark timber valuation of $500,000 to $1,000,000 on this parcel. RECOMMENDED OR REQUESTED ACTION: Determine if entering into the LOI is in the best interest of the County Briefing Summary 3/7/2019 6 I November 5th,2018 Mr.Walt Austin AF Investments 5110 1841'St.E. Tacoma WA 98446 To the Mason County Commissioners Randy Neatherlin, Chair 411 North 5th Street Shelton,WA 98584 Re: Land lease of Parcel 420043060000, Easement on the southern portion of Parcel 420044060000 Dear Commissioners: We are pleased to present this Letter of Intent to the Board of Commissioners for Mason County. It is our intent to develop a Fair Grounds and event center in Mason County. We envision a facility that would attract people to Mason County,while providing a community-building center and have a collaborative economic effect on the entire community. As a Mason County homeowner, I have owned a home on North Shore for over 20 years.I feel the community need, and I feel the timing and market is ready for a multifaceted facility that will only add to the continued creation of Mason County as a premier recreational destination. Recitals: It is understood by both parties that following are the driving forces in facilitating this transaction: -Whereas,Mason County has suffered economically over the recent years, and -Whereas,Mason County currently does not have a common gathering area or fairgrounds to hold community events,and, -Whereas,Mason County needs a rehabilitation and resurgence in outside community service organizations i.e. Grange,411,FFA,Historical Society and more, and -Whereas,Mason County seeks to bring an entity to the community to enhance the community and foster economic growth,and, -Whereas,the potential Lessee has the knowledge, experience, and financial capability of developing a community facility, and -Whereas the potential Lessee understands that the requested parcels would be subject to the receiving a conditional use permit from Mason County,then, On behalf of AF investments,LLC and/or assigns("Lessee"),we are pleased to submit this Letter of Intent("LOP')to Mason County(Lessor")to Lease the real property commonly known as Tax parcel#420043060000 and acquire an easement on Tax Parcel#420044060000 ("Property"), including but not limited to all related rights and.interests further described herein. Any lease of the Property by Lessee will be pursuant to a formal written Lease agreement ("lease"),which would, among other things, contain the following salient terms and conditions: • Pro e : The Property known as 420043060000 and an easement on the southern portion of parcel number 420044060000,consisting of approximately 14 acres. • Lease Price: $1.00 per month for 30 years. • Payment Terms: Entire Lease payment will be payable at the removal of all lease contingencies. • Contract Preparation: Within Thirty(30)Days after execution of this LOI,Lessee will provide the Board of Commissioners a draft business plan for the development of the Mason County fairgrounds.Lessor will have 15 days to review the draft business plan and notify the Lessee of acceptance. Within 30 days following business plan acceptance,Lessee will provide Lessor a draft LEASE. Each party shall work diligently to negotiate in good faith and sign the LEASE within thirty(30)days of Lessor's receipt of the LEASE. To assist in preparing the draft LEASE,Lessor shall furnish copies of the following preliminary due diligence documentation: • Most recently obtained boundary and/or as-built survey; • Most recently obtained as-built and/or architectural drawings; • Most recently obtained Phase I&2 environmental site assessment; • Most recently obtained physical inspection report; • Any other agreements that run with the land. • Due Diligence: Lessee will have a ninety(90)day Due Diligence Period starting upon receipt and delivery of a fully executed LEASE and written receipt and approval of all Due Diligence material requested by Lessee. • Due Diligence Extension: Lessee will have the ability to extend Lessee's due- diligence for two periods of thirty(30) days each. • Lease Execution: Lease execution shall occur no later than thirty(3 0)days after Lessee's satisfaction and waiver of Lessee's Due Diligence • Closing Costs Responsibility:Lessee to pay the cost of its legal counsel and third- parry consultants. Lessor to pay the costs of its legal counsel,if needed. • Parking: Mason County will be granted one Dollar($1.00)for every paid parking spot on the facility during special events.These proceeds are to be designated for maintenance and Fair Grounds expansion • In order to facilitate the construction and development of the Property,Lessee will have all rights to selectively harvest the timber needed to open and improve the facility, as well as the right to any materials, including the aggregate on-site to facilitate the improvements. • Lessee, over a time period to be established under the terms and conditions of the lease,shall construct all improvements including clearing and grading, septic and water systems, electrical systems, storm drainage systems,buildings, event centers, concessions and grandstands,offices,maintainence and operation centers. • Lessor shall appoint an ombudsman to work as the point person of contact to facilitate and assist Lessee with the conditional-use process and permitting processes. • Proposed Fairgrounds facility buildings shall consist of Event Pavilion,Horse Arena, Horse barn, Cattle/Sheep barn, Goat/Swine barn,Grange Building/Safety Building, Fowl Building,horse warm-up area,necessary sanitation facilities, concession areas and parking areas. Other proposed building could include Mason County Historical Society and other community oriented buildings. • Facility will contain a 1/4-mile dragstrip to facilitate investors financial return and be the driving force bringing participants and spectators to Mason County, generating county-wide taxable revenues. Exclusivity: Upon execution of this LOI,Lessor grants Lessee the exclusive right to negotiate the LEASE for the acquisition of the Property. With the exception of the Exclusivity provision above, it is expressly understood that this LOI does not constitute a legally binding contract between the parties hereto but is intended only to outline the terms and conditions under which both parties would negotiate in good faith to enter into a LEASE for the Property. No binding contract or obligation between the parties shall exist until the parties have executed and delivered the LEASE,which will be drafted promptly by Lessor's counsel upon the satisfaction of certain provisions described herein. Said LEASE shall incorporate the general provisions contained herein and such other provisions as may be agreed to by the parties. We look forward to working towards the goal of achieving a facility that will foster community spirit and provide economic viability to Mason County. It is understood by both parties that this LOI is just one of many steps needed climb to achieve this goal. We believe the time has come.for a collaborative effort by the parties to foster this common goal. This model of fairgrounds combined with a racetrack has worked in numerous communities such as the Los Angeles County fairgrounds,Grays Harbor County Fairgrounds,The Evergreen Speedway is at the Monroe, WA Fairgrounds. If you are prepared to proceed with the proposed transaction in accordance with the terms and conditions outlined above,please have an authorized officer of Mason County execute this Letter of Intent and return it to us as promptly as possible. Sincerely, Walt Austin AF Investments Walt Austin Date 253-380-5650 ACCEPTED&AGREED: Mason County Board Of Commissioners By: Its: Date: MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: February 6, 2019 TO: _ Diane Zoren,Administrative Services Manager FROM: Loretta Swanson, Interim Deputy Director Cc: Jerry Hauth, Director Tim Whitehead,Chief Deputy Prosecuting Attorney SUBJECT: Mason County Public Works Eells Hill Property—Tax Parcel 420043060000 During the past 3-4 years different individuals have expressed interest in leasing or acquiring property owned by Mason County Public Works south of Eells Hill Road and the Ridge Motorsports Park, and west of the Eells Hill Transfer station. The purpose of this memo is to summarize parcel information to facilitate Board conversations about the potential future use of the property. The property was originally acquired from Simpson Timber Company per Resolution No. 51B-91 and purchased out of the Road Fund budget.' Acquisition was based on an appraisal to determine fair market value,which at the time was$1,600 per acre x 98.18 acres=$157,088. The intended purpose was for an additional gravel source, although mineral rights were reserved by the State of Washington. (See attached Statutory Warranty Deed.) The Mason County Assessor information indicates a current market value of$247,415 or$2,520 per acre. The Department of Natural Resources provided a recent ballpark timber valuation of$500,000- $1,000,000. It is unknown what it may cost to acquire mineral rights. Public Works has no current plans to use the parcel for a gravel source or other purposes,other than managing the timber for future sale. This future timber revenue will be needed as maintenance and planned construction needs grow and outpace projected traditional revenue sources. For this reason, Public Works is hesitant to consider this as potential surplus property at this time. If it is determined to be in the best interest of the County, however,to lease or surplus the property, an appraisal report will be prepared to determine the "highest and best use"property valuation. Any lease or sale agreement less than the appraisal report valuation is considered a gifting of public funds. Any party wishing to lease or acquire the property should schedule a Pre-Application meeting with the Department of Community Services. This meeting will inform the applicant of potential changes in land use needed, permits,fees, and timelines associated with future development. 1 A 300-foot buffer was acquired for the solid waste transfer station during the same time period per Resolution No.51A-91. 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Esri, DigitalGlobe, GeoEye, Earihstar Geographics, Road Name Labels(Zoom to 1:100,000) City — US Forest Service Mason County WA GIS Web Map Application Earthstar Geographics I Esri,HERE.Garmin I 'ift MASON COUNTY DEPARTMENT OF PUBLIC WORKS 100 W PUBLIC WORKS DRIVE 4"r SHELTON, WASHINGTON 98584 Phone(360)427-9670 ext.450 Fax(360)427-7783 February S,2019 MASON COUNTY MISSION Subject: Public Works/Waste Management Response to Walt Austin Proposal The mission of Mason County Government is to On September 5, 2018 Mr. Walt Austin submitted a proposal for a land lease of provide essential& Parcel 420043060000 which is owned by Public Works Roads Department, and an mandated services which will preserve&benefit the easement over the southern 14 acres of Parcel 420044060000, which contains the health,safety&welfare of Eells Hill Transfer Station and the closed Eells Hill Landfill. the general public in a professional and courteous manner through the effective This memo pertains to the proposed easement for Parcel 420044060000. The Public and equitable management Works/Waste Management has the following concerns with the September 5, 2018 of available public resources. proposal: 1) The solid waste property was purchased and owned under the solid waste fund, Mason County recognizes an enterprise fund. The property, and marketable timber value on it, cannot go that its employees& to benefit general fund purposes unless the solid waste fund is adequately volunteers are the foundation upon which reimbursed for the associated fair market value. The assessed value of the these services are provided. property is $2,520/acre and the timber value of the southern 14 acres the proponent wants as an easement is an estimated$10,000/acre or$140,000. The proposed lease of$1/month is inadequate to cover that value. 2) There are a couple gas probes within the southern 14 acres the proponent wants as an easement. More information on the proposed development on those southern 14 acres is needed to determine the impacts on the gas probes and whether it would interfere with required monitoring. 3) More information on what is proposed on the southern 14 acres is needed to determine if the development will impact the southern end of the landfill and any buffers that might be needed for the landfill. In summary, the proposed lease amount does not adequately cover the fair market value for an easement and timber rights to this property. There are also concerns about the impacts on gas probes for the landfill. It is possible the land could be sold outright to the proponent provided the concerns about the gas probes and landfill are addressed. But the land would need to be sold at a fair market value that includes the marketable timber value. Attached with this letter is a map of monitoring wells and gas probes for the landfill and a map of the transfer station property that shows the potential 14 acres in question. Sincerely, qL.L.4 Bart Stepp, PE Mason County Deputy Director/Utilities and Waste Management Eells Hill Transfer Station Map BACK ACCESS - MAIN ENTRANCE_ Southern 14 acres of parcel 420044060000. DRINKING r _.♦ WATER WELL �< ,� �RANSFER STATION. ,+ LANDFILL 4 10/23/2018,9:53:19 AM 1:5,650 0 0.05 0.1 0.19 mi County Boundary 1-1 + y" ., , O 0 0.07 0.15 0.3 km Tax Parcels(Zoom in to 1:30,000) Esd,HERE.Gamin-0 Op-SInellsap cpd baton,and ft GIS we< mmmuniy. So Esrk DigftGlobe,GwEye,EeNnlar Geographcs. Mawr County WA GIS web Map Appheauon EmMetar Geog1a010 I W.HE RE,GaminI t �♦ y • M C T I Mason County Title Insurance Company � ��{{}}Q 1'IH 505 l CC R �.5 r3S562 M� G. After Recording Mail To: Mason County, a political subdivision R E Q U EST OF: i P. 0. Box 578 92 JAN 4_PM 4',52 Shelton, MA 98504 f1LE0 RECO DED MCTI FILE NO. 62456 FR REE SaN C TY ALLAN T.BROTCHE STATUTORY WARRANTY DEED (CORPORATE FORM) THE GRANTOR SIMPSON TIMBER COMPANY, a Washington corporation for and in consideration of as part of an I.R.C. Section 1031 Tax Deferred Exchange in hand paid, conveys and warrants to MASON COUNTY, a political subdivision of the State of Washington. the following described real estate, situated in the County of Mason, State of Washington PARCEL 1. The North three hundred (300) feet of the South half (S 1/2) of the Southeast quarter (SE 1/4) of Section four (4), Township twenty (20) North, Range four (4) West, W.M., excepting all that portion thereof which lies Southeasterly of the Northwesterly right-of-way line of Dayton-Airport County Road No. 09900, and excepting therefrom, road rights-of-way. Portion of Parcel No. 42004 40 00000. PARCEL 2• The North half (N 1/2) of the Southwest quarter (SW 1/4), AND the North three hundred (300) feet of the South half (S 1//2) of the Southwest AF quarter (SW 1/4), all in Section four (4), Townshiptwenty (20) North, Range four (4) West, W.M., excepting therefrom, road rights-of-way. No. "A!At!STATE l CSE TAX Portion of Parcel No. 42004 00 00000, E X E M P T SEE "EXHIBIT A" ATTACHED HERETO, INCORPORATED HEREIN AND MADE A PART 'JAN 2 4 1992 HEREOF DORENERAE Tm ,M.,on Cuumy DATED: JANUARY 20, 1992 Simpson Timber Company: Cf-President By: STATE OF WASHINGTON SS COUNTY OF MASCN On this , day of Iynnary 19_92_ before me the undersigned Notary Public, personally appeared T.R. INC-,HAM a (proven to be on the basis of satisfactory evidence or personally known tome)to be the Drpsi fiant and r5FfNktkvAof Simpson Timber Company the corporation who executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and decd or said corporation,for the uses and purposes therein mentioned,and on oath state they are authorized to execute the said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written, tolaryPubllc' and 0µh ate of Washi "5'" ABtan ns, o,B il't.She 1 tnn My app orT lrr¢rde�p�ktsr_10-10-92 X:1 0 EXHIBIT A NO. 62456 FccL a �A f 1r>r SUBJECT TO THE FOLLOWING: As to Parcel 1: 1, RESERVATIONS. Reserved By: State of Washington Chapter 312 of the Session Laws of 1927 Volume 92 of Deeds, page(s) 402 Auditor's File No. 110515 Reserving all oils, gas, coal, ores, minerals and fossils, together with the right to enter, develop and remove same, provided, that prior to said development the State shall pay the landowner all damages sustained by said entering logging railroads or other easements necessary for moving timber, stone, minerals and other products from other lands, after reasonable compensation has been paid. As to Parcel 1: 2, WFVFRHAEUSER MINERAL RESERVATION. Reserved By: Weyerhaeuser Timber Company Recorded: July 13, 1955. Auditor's File No. 159405 Reserving all oils, gases, coal, ores, minerals and fossils forever, together with the right to take, mine and remove the same, provided, that reasonable compensation shall be made for all damage done to the surface of said land and the improvements thereon in carrying on any of such operation. 3. Sustained Yield Agreement between Simpson Logging Company (now Simpson Timber Company), a corporation, and the Chief of the Forest Service, United States Department of Agriculture, acting on behalf of the United States of America, dated December 12, 1946, recorded February 7, 1947, in Volume 106 of Deeds, page 507, under Auditor's File No. 118309 January 1, 1947, and shall be binding upon the parties thereto, their successors and assigns, until December 31, 2046. 4. Subject to possible assessment by Skokomish River Flood Control District; said district established under RCW 86.00, or as amended. As tq Parcel 2 5. RESERVATIONS. Reserved By: State of Washington Chapter 312 of the Session Laws of 1927 Volume 407 of Deeds, page(s) Volume 366 of Deeds, page(s) Auditor's File No. 484283 Reserving all oils, gas, coal, ores, minerals and fossils, together with the right to enter, develop and remove same, provided, that prior to said development the State shall pay the landowner all damages sustained by said entering logging railroads or other easements necessary for moving timber, stone, minerals and other products from other lands, after reasonable compensation has been paid. Re-recorded.- becember 12, 1989. Auditor's File No. 502385. Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jim Madsen DEPARTMENT: Juvenile Court Services EXT: 332 BRIEFING DATE: 03/11/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Juvenile Detention Officer EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Juvenile Detention Center lost one of our full time regular Detention Officer (female). Our department would 2like to fill the position and bring the facility back up to regular staffing. BUDGET IMPACTS: There are not any financial impacts of hiring this position. All funding for this position is already accounted for in the approved Juvenile Detention budget. RECOMMENDED OR REQUESTED ACTION: Allow Juvenile Court Services to open a recruitment for a Juvenile Detention Officer (female) position. ATTACHMENTS: N/A Briefing Summary 3/5/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, Planning Manager DEPARTMENT: Community Services EXT: 286 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: None ITEM: Place on March 19, 2019 Action Agenda to approve Ordinance describing adoption of amendments to Title 17 relating to the Belfair Urban Growth Area (UGA) and Electric Vehicle Infrastructure. EXECUTIVE SUMMARY: The Board of County Commissioners approved amendments to the Mason County Code Title 17 through the adoption of Ordinance 81-17 on December 5, 2017. These amendments were inadvertently unattached to the adopted Ordinance, and therefore never got updated in Municode. Given the length of time that has passed, it is recommended to approve a new Ordinance describing the circumstances, attaching the amendments without change, and forwarding to Municode. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Approval to adopt new Ordinance by Action Agenda on March 19, 2019. ATTACHMENTS: Ordinance, Amendments (attachment A & B) Briefmg Summary 3/6/2019 ORDINANCE NUMBER AMENDMENT TO MASON COUNTY CODE TITLE 17 ORDINANCE amending Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA) and Electric Vehicle Infrastructure. WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County took legislative action to revise its development regulations in December 2017; and WHEREAS, after the approval and adoption of Ordinance 81-17, the subject code amendments were inadvertently not attached to the Ordinance; and WHEREAS, in order to get published through Municode (Municipal Code Corporation) the code amendments must be attached; and WHEREAS, this Ordinance has attached the code amendments as adopted by the Board of County Commissioners on December 5, 2017 without change; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA) and Electric Vehicle Infrastructure as described in ATTACHMENT A and B. DATED this day of 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Kevin Shutty, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner ATTACHMENT A 17.02.024- Belfair UGA. The Belfair UGA is a "stand-alone" area not affiliated with any incorporated city. Development regulations for this area are intended to accommodate existing land use patterns and densities, while I planning for future growth. Belfair UGA has separate zoning and development regulations in sections MCC 17.20 through MCC 17.35. 17.03.030- Development requirements and performance standards. The following development requirements and performance standards apply to all property proposed for development, which is within the boundary of Mason County's Urban Growth Areas (UGA). No development approval shall be given, and no building permit shall be issued, unless the proposed development complies with the provisions of this chapter. (1) New Lots. (a) No new lots will be created within the boundaries of the Belfair and Allyn UGAs, which employ individual or community/group on-site sewage disposal systems except when the following circumstances may apply: (i) Use of on-site sewer systems as transitional strategy where there is a development phasing plan in place (see WAC 365-195-330[WAC 365-196-330]); or (ii) To serve isolated pockets of urban land difficult to serve due to terrain, critical areas or where the benefit of providing an urban level of service is cost-prohibitive; or (iii)Where on-site systems are the best available technology for the circumstances and are designed to serve urban densities. (b) All residential subdivisions created after the adoption of this chapter shall have a maximum residential uFbandensity of^"s+four units/asre per gross acre in the R-4 zone and five units per gross acre in the R-5 zone consistent with MCC 17.22.010 and MCC 17.22.060. The R-10 zone shall have a minimum density of 10 units per net developable acre as described in 17.22.110. (c) Location of sewer lines will be prelocated and easements established in conformance with the sewer analysis plan and as illustrated on the Belfair UGA Build-Out Sewer Connection Map. (2) Existing Lots of Record. (a) No new development or redevelopment on existing lots of record in the Belfair UGA shall be allowed using individual or community/group on-site septic systems except that: (i) New development or redevelopment using an existing (as of April 8, 2008) approved on-site or community/group system may be allowed provided that no expansion of the capacity of on-site system is needed to serve the redevelopment and provided that the public sewer system has not been extended to within five hundred feet of the property line; and (ii) New development or redevelopment of lots, within the Belfair UGA, existing as of August 2, 2011, wherein sewer has not been extended to within five hundred feet of the property line may seek approval for holding tanks u when: (1) It complies with all requirements and specifications of the Mason County Department of Public Health and Human Services, Mason County Department of Community Development, and the Mason County Department of Utilities and Waste Management, and Page 1 ATTACHMENT A (2) A binding site plan is submitted which provides for future sewer pipelines and other utilities in accordance with the Belfair UGA Build-Out Sewer Connection Map, and (3) Demonstrates that development at the minimum density allowed within the zone could be achieved once public sewer and/or water would be available to serve the project site, and (4) Development of the site shall be consistent with the approved site plan. The director may allow minor modification to the site plan, provided that all other regulations and conditions placed on the approval are met, and (5) Allows as needed pumping services to be provided by the Mason County Department of Utilities and Waste Management, and (6) Agreement of payment of monthly fees as established by the Mason County Department of Utilities and Waste Management, and (7) Payment of the Belfair sewer capital facilities charge (CFC) in effect at the time of commencement of utilization of the holding tank(s), and (8) Agreement to decommission the tank and connect to public sewer within ninety days of the public sewer system extending to within five hundred feet of the subject property's nearest property line. The cost of any connection/extension required will be borne by the property owners. The developer of an extension may collect latecomer's fees for off-site improvements. (b) All residential, industrial and commercial, currently using on-site disposal systems, will be required to connect to public sewers once a public system is extended to within five hundred feet of the closest property line regardless of the timing of the original on-site installation. The cost of any extension required will be borne by the property owners. The developer of an extension may collect latecomer's fees for off-site improvements. (c) All existing permits for the installation of on-site systems, which have been approved but have not been installed, shall be declared void at such time the sewer is within five hundred feet of the closest property line. (3) Existing Lot Consolidation or Boundary Adjustment. Within the Belfair and Allyn UGA, consolidation of existing residential lots to form a single lot greater than eight thousand square feet will not be allowed except to the extent that site conditions and site constraints impede the individual development of the lots combined by the consolidation, in accordance with subsection (2) above. 17.20.070- Definitions. The definitions used in the Belfair urban growth area are the same as established in the Mason County development regulations, except that the following definitions apply only within the Belfair UGA. "Adult entertainment" means an establishment consisting of, including, or having the characteristics of any or all of the following: (1) Adult bookstore or exotic retail establishment is an establishment having more than twenty-five percent of its stock-in-trade merchandise that are distinguished or characterized by their emphasis on matter depicting, describing, or relating to sexual activities, anatomical genital areas, or erotic entertainment. The term "merchandise" as used above includes, but is not limited to the following: books, magazines, posters, cards, pictures, publications, tapes, discs, films, or other such medium; instruments, devices, equipment, paraphernalia, or other products. Page 2 ATTACHMENT A (2) Adult cabaret, arcade, or theater is: (A) An establishment devoted to erotic entertainment, either with or without a liquor license, presenting material distinguished or characterized by an emphasis on matter depicting, describing, or relating to sexual activities or anatomical genital areas; (B)An erotic dance studio as regulated in MCC Chapter 5.19. "Articulation" means the giving of emphasis to architectural elements (like windows, balconies, entries, etc.) that create a complementary pattern of rhythm, dividing large buildings into smaller identifiable pieces. "Balcony" means an outdoor space built as an above ground platform projecting from the wall of a building and enclosed by a parapet or railing. "Bay window" means a window that protrudes from the main exterior wall at least one foot measured horizontally from the facade of the building. "Blank wall" means any wall or portion of a wall that has a surface area of four hundred square feet without a window, door, building modulation as defined below or other architectural feature, or any ground level wall surface or section of a wall over four feet in height at ground level that is longer than fifteen feet as measured horizontally without having a ground level window or door lying wholly or in part within that fifteen foot section. "Blank wall treatment" means the use of various techniques to mitigate the visual effect of a blank wall. Blank wall treatment requirements can be found in Chapter 17.30. "Building height" means the maximum building height, as measured from the average grade of the base of a building to the bottom of the roof eaves or the top of the cornice line. Church spires, bell towers, chimneys and other architectural features may exceed the applicable maximum building height by fifty percent and communications facilities by as much as permitted through approval of a special use permit. "Cornice" means a horizontal molding projecting along the top of a wall or building. "Courtyard" means a landscaped space enclosed on at least three sides by a single structure. "Deck" means a roofless outdoor space built as an above ground platform projecting from a wall of a building and connected to the ground by structural supports. "Duplex" means a single building that contains two dwelling units. "Erotic entertainment" means any exhibition, performance, dance of any type, or other performance where such entertainment involves a person appearing or performing (either live or recorded) who: (1) is unclothed or in such attire, costume or clothing as to expose to view any portion of the female breast below the top of the areola, or (without regard to gender) any portion of the pubic region, anus, buttocks, or genitals; or (2) touches, caresses, or fondles the breasts, buttocks, anus, genitals or pubic region of themselves or a patron, or permits the touching, caressing, or fondling of their own breasts, buttocks, anus, genitals or pubic region by a patron, another employee or anyone else with the intent to sexually arouse or excite. "Facade" means the front of a building facing a street. It may also be referred to as the apparent width of the structure facing the street. "Fenestration" means the design, proportioning, and disposition of windows and other exterior openings of a building. "Foot-candle" means a unit equivalent to the illumination produced by a source of one candle at a distance of one foot and equal to one lumen incident per square foot. "Foot-lambert" means a unit of luminance equal to the luminance of a surface emitting a luminous flux of one lumen per square foot. "Gabled roof' means a triangular wall enclosed by the sloping ends of a ridged roof. "Hipped roof' means a roof with sloping ends and sides. Page 3 ATTACHMENT A "Light manufacturing" means manufacturing where there is no outdoor storage of raw materials or products, the manufacturing and assembly processes are entirely contained within closed structures, and there is no discernable noise, odor, vibration, glare, dust, or other sensory effect from the manufacturing processes. "Lot coverage" means the percent of a lot or parcel which is, or will be covered by all structures located thereon. Coverage is determined by measuring areas covered by a weather tight roof. "Lumen" means the unit of luminous flux equal to the luminous flux emitted in a unit solid angle by a point source of one candle intensity. "Lux" means a unit of illumination equivalent to nine hundred twenty-nine thousandths foot-candle and equal to the illumination produced by luminous flux of one lumen falling perpendicularly on a surface one meter square. "Modulation" means stepping back or projecting forward portions of the building face with specified intervals of building width and depth, as a means of breaking up the apparent bulk of the structure's continuous exterior walls and to some extent, helping to identify individual residential units. "Multi-family dwelling units" includes any structure that contains more than three dwelling units. Net developable acre" means the gross land area of property less critical lands, above-ground stormwater facilities, and public or private road rights of way. "Pedestrian-oriented facade" means ground floor facades facing a public street or pedestrian- oriented space containing transparent window area or window displays along a minimum of fifty percent of their length and featuring no blank walls. "Pedestrian-oriented space" means an area that provides pedestrian-oriented amenities and landscaping to enhance the pedestrian use of the space for passive recreational activities such as: resting, reading, picnicking, and socializing. Requirements for pedestrian-oriented space are contained in Chapter 17.25. "Recycling center" means a drop off station for recycling of household goods such as paper, plastic, cardboard, glass, and cans, but not intended to include permanent storage of recycled materials, processing of materials, or larger scale items such as appliances or construction debris. "Stepped roofs" means different levels of roofs that are created by stepping back all or a portion of the facade. "Townhouse" means a dwelling unit, typically two or more stories tall, that exists as part of a set of attached units, each having a unique publicly-accessible entrance. "Triplex" means a single building that contains three dwelling units. "Weather protection" means architectural features such as an awning, marquee, or canopy that protects pedestrians from rain and sunlight. To qualify as weather protection, the feature must be at least eight feet above the walking surface and project at least six feet horizontally from the structure. "Yard setback" means the space extending the full width of the lot between a structure or building and the lot line or road easement boundary, whichever is closer. The setback is measured from the building to the closest point of the front lot line or road easement boundary, whichever is closer. A roof overhang, chimneys, copulas, bay windows, porch covers, and door landings are allowed to project a maximum of two feed into a minimum setback. 17.22.010- "1114" Low density residential district—Purpose. The purpose of the R-4 district is to provide a lower density housing option in the UGA. Locations are restricted to sites containing critical areas and slopes as development is expected to be clustered into the more suitable building areas. Locations should also be away from development nodes and commercially zoned areas but with the intensity of development still relatively low, beyond a normal walking distance of Page 4 ATTACHMENT A I one-half to three-quarters of a mile. The district allows for a maximum density of four dwelling units per gross acre_, except wheFe "s;;fiEal lands"are present whiGh ro, UGe the permitted density. Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Multi-family dwelling units are conditionally permitted as long as they do not exceed the density requirement and minimize impacts to adjacent single- family dwelling units. 17.22.040-Special uses. [R-4 zone] (a) Churches. (b) Schools. (c) Commercial child care centers. (d) Bed and breakfast inns. (e) Multi-family dwelling units. (f) Other essential public facilities. (g) Townhouses. (h) Triplexes. (i) Recreational Vehicle/Trailer Parks (j) Manufactured Home Parks 17.22.050- Bulk and dimensional standards. Maximum average of four dwelling units perrg oss acre and a minimum density of three units per net developable acre ,designated Density: landslide hazaF d aFeas(note: building may he al.lowed in l HA) lake. nils .. w Intensity: 35% lot coverage on individual lots. Minimum Lot Area: None. Development must not exceed density and lot coverage requirements above. Lot Dimensions: All lots shall have a minimum width of 25 feet. The maximum height of structures in the district shall be as follows: Height: Buildings containing the permitted use: 30 feet. Accessory structure: 20 feet. Page 5 ATTACHMENT A Front yard: 15 feet. Side yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Setbacks: Street side yard: 15 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 15 feet. 17.22.060- "R-5" Medium density residential district—Purpose. The purpose of the R-5 district is to provide a medium density housing option within the Belfair urban growth area. Locations are restricted to sites not significantly impacted by critical areas and slopes. Locations should generally be away from development nodes and commercially zoned areas, beyond a normal walking distance of one-half to three-quarters of a mile. The district allows for a maximum density of five dwelling units perrg oss acre_, eXGept where "sr+tiGal lands" are–present Whish the permitted dorsi+,. Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Multi family dwelling units are permitted as long as they do not exceed the density requirement and minimize impacts to adjacent single family dwelling units. 17.22.090- Special uses. [R-5 zone] (a) Churches. (b) Schools. (c) Commercial child care centers. (d) Bed and breakfast inns. (e) Other essential public facilities. (f) Hotels provided the following siting and design conditions are met: (1) Site is identified as a"hotel overlay" on the official zoning map for the Belfair UGA. (i) Recreational Vehicle/Trailer Parks Q) Manufactured Home Parks Page 6 ATTACHMENT A 17.22.100- Bulk and dimensional standards. Maximum average of 5 dwelling units per gross acre,and a minimum density of four Density: units per net developable acre. excluding the aFea of designatedwetlands,,,tans' desi.Rated landslide hazaFd aFeas (note. building Fnay be allowed in LHA), Ial(es, ponds, wateFS. Intensity: 40% lot coverage. Minimum Lot Area: None. Development must not exceed density and lot coverage requirements above. Lot Dimensions: All lots shall have a minimum width of 25 feet. Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use: 35 feet.Accessory structure: 20 feet. Front yard: 10 feet. Side yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. Page 7 ATTACHMENT A 17.22.110- "R-10" Multi-family residential district—Purpose. The purpose of the R-10 district is to provide a high-density residential-area housing option within the Belfair urban growth area. Locations should be within or adjacent to development nodes and commercially zoned areas within a normal walking distance of one-half to three-quarters of a mile. Locations generally are areas not significantly impacted by critical areas and slopes. The district allows for a density of ten dwelling units perrQ oss acre, and a minimum density of ten dwelling units per net developable acre_ eXsept-where "Grit' " are present which-reduce-the permitted deRsi . Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs, and enhance energy efficiency. Design standards are important to minimize environmental and visual impacts of developments and provide amenities for residents. Protection of creeks and wetlands is critical—these features should be preserved and integrated into the development as an asset and amenity for residents. Open space and play areas will be important, particularly for young families. Pedestrian access—between developments and to provide access to parks, open space, commercial, and civic uses—is also very important. 17.22.140-Special uses. (a) Churches. (b) Schools. (c) Bed and breakfast inns. (d) Commercial child care center. (e)' Other essential public facilities. (f) All uses permitted in the festival retail district(FR) provided the following conditions are met: (1) Site is identified as a "retail overlay" on the official zoning map for the Belfair UGA; (2) Development must comply with all bulk, dimensional, and design standards and guidelines of the festival retail district. (i) Recreational Vehicle/Trailer Parks Q) Manufactured Home Parks Page 8 ATTACHMENT A 17.22.150- Bulk and dimensional standards. Maximum average of 10 dwelling units per gross acre,and a minimum density of ten units per net developable acre. exeluding the aFea,.f designated wetlands, designate Density: 'andslmde hazaFd areas(note; building may be allowed in LHA), lakes, pendS,eF rnaFine waters: Intensity: 50% lot coverage. Minimum Lot Area: None. Development must not exceed density and lot coverage requirements above. Lot Dimensions: All lots shall have a minimum width of 25 feet. Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use:45 feet.Accessory structure: 20 feet. Setbacks: Front yard: 10 feet. Side yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. Page 9 ATTACHMENT A 17.23.040; 17.23.140; 17.24.100-Special uses. [Festival Retail, Mixed Use, Business Industrial Zones] The following uses, subject to applicable licensing and development regulations, shall be allowed only with approval of a conditional use permit. Consideration shall be given to the purpose and development standards of the district including any adopted design standards or guidelines. (1) Antique malls over ten thousand square feet. (2) Building material sales. (3) Churches. (4) Clinics, including veterinary. (5) Commercial parking lots not associated with an on-site use. (6) Funeral parlors, cremation and mortuary services. (7) Gyms, fitness and aerobic studios. (8) Laundromats. (9) Live entertainment except between the hours of 12:00 AM and 7:00 AM. (10) Private transportation depot. (11) Schools. (12) Public sidewalk food and merchandise vendors including espresso and newsstands. (13) Commercial recreation facilities including game arcades, batting cages, shooting galleries and skating rinks. (14) Dance and music studios. (15) Dance floors over three hundred square feet in area. (156) Out-door storage of merchandise and/or more than one vehicle. (17) Self-Storage Facilities Page 10 ATTACHMENT A 17.26.020-Standards. The following standards apply to all multi family residential development unless noted otherwise: (1) All multi-family developments shall provide usable open space per the following: (A) Three hundred square feet per unit for ground based units such as townhomes, (B) Fifteen nornen+Ten percent of the site—net developable area for all other multi-family developments such apartment buildings, (C) For residential development within a mixed-use building, provide a usable open space or spaces equal to or greater than twer*y—ten percent the size of the applicable building's gross floor area. Calculations for gross floor area shall exclude area used for mechanical equipment, accessory parking, and outdoor decks and balconies. Onsite ground floor pedestrian oriented space may be used in the calculations for required usable open space; (2) Configure buildings to create usable open space by providing one or more of the following: (A) Landscaped courtyards, gardens, or commons usable by residents and visible from dwelling units to enhance security, (B) Individual outdoor spaces for all ground floor units. This is most appropriate for new townhouses or other ground-related housing, (C) Balconies, well-defined patios, terrace open spaces, and rooftop decks.These6n�^*** only be GOUntaed towards meeting this requirement only on cites under an nnre Rooftop decks are the least preferred type of open space, (D) Play areas for children, visible from dwelling units and located away from arterial streets, parking lots and on-site drainage facilities; Note: Required landscape buffer areas shall not be considered usable open space. (3) Usable open spaces should be positioned in areas with significant pedestrian traffic to provide interest and security; (4) GansideF views and sunlight in the desigR and IeGatian of usable open spaGe [spaGes should iaGe east, west OF(pFeferably)south when ; (54) Integrate natural features into usable open space, when feasible; (65) Paths, seating, lighting and other pedestrian amenities should be utilized to make open spaces more functional and enjoyable; (76) Minimum required landscaped buffer areas shall not be included in calculations for the required usable open space. Page 11 ATTACHMENT A Table 3. Required buffers for side and rear yards. Landscape Types A, B, and C refer to the landscaping types referenced in subsection (4) above. at.+pliett>1�1e Li��(Ani���Ittuat occur t�illtil>) Category 3' Category 4' Category 5' Category 6' (ifftludes 11'.01 tardily tin8udes Moll and siaaN (iacledes retail and Oki (Inducts hear/h►dusny and 4otalnp mM preop care scale retail and O(M-) IndusWal ares► sewed uscs) WAEIM) Category 1• 1; -!O'Type A 10'* T}p:A 10' !#"T3W A 10' -0 T)jn A O"CI o"p3ssiYa ;10'T}pe B or 15W T}pe B or 15'�t}`T}W B or 15'40:T}qx B or s�e'a2dwMO�e�e9( -t0Ttpe C 20';01 fype C 20'-,,W Type C 20' Type C Category 2' 1`, 301'T)pe A 10''_ T}pe A 10' =#F Tyle A 15' :W T)pe A (mclWes ntift"saute i; a sp Type B or 15''_F Tyle B or 15' 1-51 T}pz B or 20'Ivy T,pe B or hauly hWlny,pOH Irwad+Ms.sidpa6ls 3 T)q)+�C 20' .-'T}lr;4~ 20' T}'p4[~ 30'*T)q)e C � parks( r Category 3' X 10' t---r Type A 10' Type A 10'JIY Type A 15'4.V'T51)eBor 15' ' 'Type Bor 20'*T)IxBor 20'-=='Type C — 20'-*'Type C—_ 30' Type C Category4' -- — -- l— - 10, A10' :9=Type A 15'-.'-+T)Te B or 20';8=T;1)e B or 20'-.+'T)Ise C 30'W Type C Category s' 1 1 Z 10' IN T)Ix A 15''y Type B or 20'; T}ape C Category 6' 1 .l' (4) The design plan should use planting strips or areas as barriers and/or screens to separate land uses or specific activities and provide visual relief from large expanses of parking areas or buildings. Specifically: (A) Planting areas should be a mix of evergreen and deciduous shrubs whose height and width will be proportionate to the area being planted; Page 12 ATTACHMENT A (B) Trees, shrubs, ground covers, and/or grasses that are native to the Puget Sound basin and are appropriate to the conditions of the site are preferred; (C) Care must be taken not to visually block lines of sight for vehicles or pedestrians or obscure businesses with landscape material that will be too large at maturity for the site; (12) Provide landscaping to screen parking lots from adjacent or neighboring properties. Specifically, screen parking lots with over fourteen stalls and within te*-five feet of adjacent property lines with Landscape Type A or erten feet of Type B or C landscaping. Mason County may waive this requirement if parking is shared by the adjacent uses. Neighborhood Design in Belfair UGA 17.35.010- Purpose. The purpose of this section is to: (1) Enhance pedestrian and vehicular connectivity between residential areas and to surrounding uses and amenities; (2) Provide safe and attractive streets for residents; (3) Create cohesive neighborhoods designed around centralized park or open spaces; (4) Create walkable neighborhoods; (5) Create community open space amenities which lend identity to a neighborhood and are used by its residents in many ways; (6) Create a system of parks that are accessible and interconnected, providing a greater amenity to the community; (7) Retain sensitive natural areas and other unique natural features as community open space. 17.35.020-Standards. The following standards apply to all residential subdivisions and development unless otherwise noted: (1) _Neighberhood Units. Large new developments (MOFe than Wenty aGFes) should be designed With Gehesive ReighbWhaed uRits wheFe all resideRts aFe RO more than one quaFteF Mile SUGh neighborhood units should be GOnneGted to etheF neighbOF149ed units by Fesidentoal stFeets and pedestrian paths 6e that several smalleF areas ran biseGted by a GGI!eGtOF OF aFteFial read. TFaffiG speeds should be no higher than thirty five mil peF hour OR Fesidential stFeets. Main pedestFiaR paths eF stFeets inte a neighborhood should be tFeated as gateways with speGial land!GGaping, signage, eF GtheF identifiable featu (2) House-Single famil/Land driveway design. The following standards apply to new developments with more than four lots; (A) Design driveways with minimum amounts of impervious surface and minimum presence on the street to retain green-space and reduce surface water runoff. Driveways must meet the following standards: Page 13 ATTACHMENT A (i) _ the maximurn width af driveway-at ' the freRt pfeper#y line is bNelve feet. if autamebile aGGess ism the alley, f"e maximum width at the rear pmperty lino io eighteen feet (ii) Driveways and vehicle circulation pavements shall be the minimum size, necessary to accommodate vehicle storage and circulation. The county may require that pavement dimensions be modified to reduce impervious surface. Applicants are encouraged to use pervious materials, where feasible, such as split pavements with lawns or unit pavers in the center of the driveway, Jima) DevelopmeRt6 of mere than ten dwel'*Rg units shall featwFe 6hared CIFiveways for at least fifty peFGent of the Fe6ideRtial latsi (B) Design homes that minimize the impact of garages on the street and enhance the sense of neighborhood. Specifically: (i) All homes should include a porch or covered entry facing the street, (ii) Garages visible from the street shall be setback at least five feet further than the front wall of the house facing the street; (3) Street Network. The following standards apply to new developments with more than four lots: (A) The street pattern for new residential development shall emphasize a connected network of streets rather than long irregular loops with dead-ends and cul-de-sacs. Such a network will provide better traffic flows, orientation, and shorter trips through the neighborhood. Intersections should occur at no more than four hundred foot intervals; (B) The street pattern should be adjusted for existing topography and other natural features, while maintaining interconnections and function; (C) Streets should interconnect neighborhoods_. At least thirty three nergent of streets should be through streets; (D) Allow for future connections where topography permits a street to be extended in the future; (E) Consider alleys in the design of a street system—which have proven useful in reducing on- street parking pressure and pedestrian/driveway conflicts. Alleys are also the most appropriate location for utilities and other service facilities. Alleys also enhance the appearance of the street since garages will be located at the rear of homes; (4) Street Design. The following standards are consistent with the American Association of State Highway Transportation Officials (AASHTO) Green Book and apply to all public streets in residential areas with traffic volumes less than 4.000 average daily traffic and speeds less than 30 mph : (A) Residential streets shall be designed per Table 4; Page 14 ATTACHMENT A Table 4 Residential street design standards LOCAL NEIGHBORHOOD STREETS Classification Primary Collector Secondary or Sub-Collector Access Street Principal tFa#ie aFteFialcollector within residential areas. Conveys Characteristics traffic from arterials to Conveys traffic from Carries very little or no collectors to access streets. through traffic. lower order streets. Collectors are often key streets for bicycle access. Usual Average 1,000-3,000 2-58400-1,000 0-4002W Daily Traffic Ane-14Two 11'travel lanes Gfw-Two 11'travel lanes At least two 12' lanes and (accommodating two lanes (accommodating two lanes Lane two S'shoulders. 8' of traffic) and two 4' of traffic) and two parking lanes and/or 5 shoulders. -8 parking lanes; 2'shoulders. 6'or 7' Configuration bicycle lanes are or two 10'travel lanes and parking lanes or shoulders desireable. one 8' parking lane are are desireable. May po to desireable. 10' lanes. Curb to Curb X830' �'-2424'-26' Width OF bicycle lanes 34' Page 15 ATTACHMENT A Recommend R.O.W. Including 60' 50' -5A40' Sidewalks on Both Sides Level Design I 3-50 mph 20 mph 20 mph Speed Range of Desirable 300'-500' 150'-300' 100'-150' Centerline Curb Radius PlaRtift MAPS c', ith tFees tFees tFees 4'sidewalk an at least one Sidewalks or S' S' side (except fGF new Separated Paths on at least one side on at least one side StFeets eFving r v OF we het es)5'on at least one side (B) The county may approve an alternative street design where the applicant can demonstrate that such alternative design achieves the following: (i) Enhances safety for pedestrians and vehicles, (ii) Provides durable construction but reduces environmental impacts (i.e., awe—less impervious surface), (iii) Street design is appropriate for site given existing topography and vegetation, (iv) Street design is consistent with the purpose of this section and is sufficient to accommodate the projected traffic; (5) Sidewalks and Trails. The following standards apply to all new residential development with more than four lots unless otherwise noted: (A) New development should be integrated with, and expand Belfair's system of community- wide trails(see Figure 6); (B) Sidewalks or pathways should be provided along public streets per Table 4 above; (C) The paving surface on all pedestrian paths should be appropriate to their use: (i) Concrete for sidewalks, (ii) Seamless materials like asphalt for bike/skating trails, (iii) Crushed gravel for nature trails, Page 16 ATTACH ME NT A (iv) The county will consider alternative materials where the applicant can demonstrate that the material is appropriate for the projected use, durable, and easily maintainable, (D) All multi-lot developments over twenty acres should provide bicycle pathways or routes— especially if they connect with the planned community wide trail system; (6) Parks and Open Space. The following guidelines apply to all residential subdivisions with more than twenty-five lots and all multi-family development unless otherwise noted: (A) Develop-a-& variety of public open--recreation spaces shall be provided in residential subdivisions. The minimum recreation area required is 350 square feet per unit or lot. The recreation spaces should be evenly distributed where possible througout the subdivision, as follows: in every community to previde for a variety ef natural GOndit'E)ns and particularly fer its youth. All neighborhood units identified in subseGtion (1) abeve should integrate sports-and4eGreation, bike trails and tot playgreunds. speGifiGally: (i) Pocket parks or squares. These active recreation areas shoud Ibe a minimum of 5,000 square feed in size and should incorporate a children's play area landscaping and seating at a minimum At least one side of the park perimeter shall front on a street are-gevery seventy five dwelliRg units, in additiGR to neighlbOFheadl parks noted below. T s , bandstand, and/or other similar element to create a fOGal point a rgani e tithe park elements like lighting, Iand!SGaping, and furnitui:e. LandSGaping elements she nto the pattern ef neighborhood streets around it. At least sixty six peFGent G a ter should to be visible and accessible from the streets tG-makeinq them safer places. PaFkiR be non adja—Gel— (ii) Passive recreation areas Passive recreation areas such as pathways and trails, seating areas and viewing areas are encouraged No more than 50% of the total recreation area can be passive recreation. fti3 _,Neighborhood parks Fequired for larger develepments of over one hundred units. These parks are geReFally oveF an aGre, but less than bNo aGres in size and supped nformal reGreataonal needs SUGh as small fields for kirkiRg a SOGGer ball or p! Fresbee. Other Uses GOuld inGlude more passive FeGFeatioR SUGh as strolling reading. Neighborhood parks should alse inGlude a s I Ghildren's play area. At le thirty peFGent of its edges should front OR, and be GIGGessible from IoGal streets sidewalks. Neighborhood parks sheuld be aGGessible by side walk er walking -p-atffi frem all res;denGes served. The parks sheuld be yVithin one quarter mile wall. from all resudeRGes in its neighborheed and sheuld be sited at highly visible 10Gations Community serve—.sicvcr-ai—nciresidents. These parks dernand greater care in siting and Gan adjoin SGhools Gr aME-...*ti-- IiI.- lakes. Such parks sheuld inGlude SpeFtS GOUFtS, field SPOFtS, Ghildren's play area-, area, publiG FeStFOGMS, passive reGreational areas, landSGaping, and walkways. ap-r.es;s should GOrne by walking or b*r.YGI*ng, but previsions for off street par should also be made. Page 17 ATTACHMENT A X LANDSCAPING TO CONNECTION TO DIFFERENTIATE ZONES BIKE}TRAIL.SYSTEM PARKING i PA5SIY[ COURT SPORTS ECREA110M CHILDREN'S Pd AY ARTA PICNIC FIELD SPORTS AREA STREET ACCESS SHELTER• C0',JNECTi0 TO RESTROOM BIKE'TRAIE SYSTU"I FACTILITIES z T=imyu.�.uro 77 AR example of o n mmunity nark O -r (iv) The county will consider alternate means of providing parks and recreation as long as they meet the intent of the standards: a. Providing off-site facilities for smaller developments, b. Contributing to county park and recreation funds, c. Setting aside land for future park development; (A) The county may require retention of existing natural features such as high points, ponds, wetlands, or streams as community open space. Concentrate development on the land of least natural value. Preserve existing natural landmarks such as significant trees to the extent possible. Incorporate passive recreational features such as footpaths into natural areas, except where access conflicts with important habitat resources. Page 18 ATTAC H M ENT A LOW IMPACT DEVELOPMENT 17.80.010- Purpose. The goal of low impact development is to conserve and use existing natural site features, to integrate distributed, small-scale stormwater controls, and to prevent measurable harm to streams, lakes, wetlands, and other natural aquatic systems from commercial, residential, or industrial development sites by maintaining a more hydrologically functional landscape. The purpose of this chapter is to establish the development guidelines requirements for low impact development projects. `^�"i',T.,,,e the use of individual low ernpaGt development (LID) teGhniques does not neGessarily fulfill the requiFement6 for a LID pro eGt all nrGjeGts aro o.,GGuraged to use LID +o„h,,;ques—As part of meeting these purposes and goals, this chapter is intended to fulfill the following purposes: (1) Manage stormwater through a land development strategy that emphasizes conservation and use of on-site natural features integrated with engineered, small-scale hydrologic controls to more closely mimic predevelopment hydrologic conditions; (2) Encourage creative and coordinated site planning, the conservation of natural conditions and features, the use of appropriate new technologies and techniques, and the efficient layout of streets, utility networks and other public improvements; (3) Minimize impervious surfaces and effective imperious surfaces; (4) Encourage the creation or preservation of permanent forested open space; (5) Encourage development of residential environments that are harmonious with on-site and off- site natural and built environments; (6) Further the goals and the implementation of the policies of the comprehensive land use plan. 17.80.020-Applicability. This chapter shall apply to all new development in all zones within the Allyn and Belfair urban growth areas. These standards shall not apply to the construction of a single-family unit on a legal lot of record. These standards are in addition to other development regulations. If there are any conflicts between this chapter and other development regulations, the provisions of this chapter shall apply. 17.80.030- Design and development standards. Stormwater facilities shall be designed in accordance with the 2012 Stormwater Management Manual for Western Washington as amended in 2014 and hereafter, consistent with the Mason County Shoreline Master Program (MCC 8.52). The thresholds, definitions, minimum requirements and exceptions adjustment and variance criteria found in the NPDES Phase II Municipal Stormwater Permit, and including the mandatory incorporated provisions of the Stormwater Management Manual are included. 'I"11 LID prejeGtS shall meet the minimum peak and duFation f'GW GontFel StandaFds peF the edition. (2) Thr-Gugh the use of LID integFated managemeRt pFaGtiGe6 identified On the Puget Sound A Tearn's Low !FnpaGt Development TerhniGal GuidanGe Manual fGF Puget Sound, flow Gentml Page 19 ATTACHMENT A . shall be added to the fare of the plat. , (8) LID projeGtS shall reduGe the size of GonveRtiORal deteRNOR faGilities (e.g., ponds) as follows� aSSUFnptmGRr, iR Table 17.80.030 2: Impewious SurfaGe Maximum Limits and ModeliRg ss imntiem RedUGtiOR and Native Vegetation Requirements to fiRd the allowed WD pond si (G) Apply suffioieRt LID teGhRiques to the pFejeGt so that wheR the teGhRique6 are modeled Table 17.80.030 1. LID projeGtS shall pFe6eFve native vegetatiOR area aGGGFdiRg to the per-GeRtages shown On Table 17.80.030 1. if the site has already beeR diGtUFbed, the site shall he revegetaterl to meet the pernentages chGWR in Tonle 17.80.030 1 (9) LID pFejeGtS shall not eXGeed the maximum impewieus suFfaGe limits ShOWR iR Table . 039 7 U Rder the GelUmn "LID Dr Ment° TABLE 17.80.030 11 Pend Reduetion and Native Vegetation Requirements Alfie Maximum Reduction (IRfiltFation [?eduction (InfiltFation of Vegetation !FnpeFyiE) s 0.30:e/hr OF le% ' _ i Afea_3 SuFface RUFal Residential % 3o()% Non Multgami4y Residential- 1 4 5806 6"0 35°r6 `0 dv/-aE Nen Multga" Re5ident+al1.3 S x6 g8O6 3°6 330A 2.4 dujaE Non Mult4a" 38°6 6"0 3"0 28°6 Residential 2.5 Page 20 ATTACHMENT A 3.4 E• Alen-Mt+itefamoly Residential3.5— &"0 68 0 •g§°6 •3806 4.9 dujae Nen Multifamily Residential 9 0— 3806 680'0 2806 3 &OA 6.9 du/ao Non Multifamily Residential 7.0— 6906 6906 2"o 48°6 9.9 Non Multifamel Residept+al=10.0 58°� 6"o •28°6 68°6 E #iult+#a"y-" 4806 8"0 28% 7x6 Ger epei4'j 4806 9"o 1" q8°6 eas-b 6806 6906 1. The velume r-eduelien in the table represents a r-eduetion as eempar-ed to the Volume fleede 2. infiltratien rates afe as measured in the field at the pfeposed LID leeatien using teehniques r-eeofnmended in the Ster-mwa4er-Management Manual fef Westem Washington and the Le 3. Na4ivevegetafion area ineludes native, undisturbed afeas or-rehabilitation of pfeviou* distur-bed afeas. Native vegetation afeas fflE�y integrate passive mer-eeAion faeilities. Ae r-eefeation afeas shallnet eetint towards native vegetation ., s total_ 4. Multifamily pfejeets are these pfejeets eentainifig mer-e than four-dwelling units a4taehed in a asingle stfu,.tafe, r ..afmors efey, efship fnee,anism. 5. Multifamily and eomfner-eial pfE�eets must pa-vement fer at least twenty pefee E)f all paved stiffaees. Page 21 ATTACHMENT A 6�v Comity n,ds should„ ide n olog , n.,,1.n.,L,, e t of bie rete„t;n., f e l;t;os aloe a v af seventy five pefeen4 of the total foad length. T-Ale 17.80.030 21 impeimvious Sur-&ee Maximum Limits and Modeling Assumptions } 0 % Dwelling Units Dn. Arrn� Conventional ; Modeling Me dnl'nn Assumption Assumption IUn., nnul+i4'-,mils.Residential _ �oi�o �% 1.4 Non Multifamily Residential 2"o -7"o 1.5-2.4 du /ac- Nen - gSJ-��O 2.5-3�ac Non Multifamily Residential 4"0 6"o —nom Non Multifamily Reside..tial n S8io �i/� SJ. —6-v--v.9-duiac Non Multifamily Residen" 6"o 4"0 :7.0-9.9 .d, /ac- Nen Multifam"y Residential - 1 n �oi�o s�°r�o Multifamily Residential 9"o 4$or/o CornmeFdal �o 4o 1. impen,ious area ineltides all hafd suffaees that impede infiltration ef fainfall into tinder-lying sail pfefile. Many LID teehniques impr-ove the ability Of watef te ififiltfa4e ifitE)the soil. These teehniques eount against the impervious stiffaee totals enly to the extent indieated by r.. y n is based en gross densily Page 22 ATTACHMENT B 17.03.022 Electric Vehicle Infrastructure A. Purpose. This section provides opportunities for electric vehicle infrastructure for all zoning districts in the county.These regulations are intended to: 1. Provide adequate and convenient electric vehicle charging stations to serve the needs of the traveling public; 2. Provide opportunities for Mason County residents to have safe and efficient personal electric vehicle charging stations located at their place of residence; and 3. Provide the opportunity for commercial and industrial projects to supply electric vehicle charging station services to their customers and employees. B. Applicability. 1. Electric vehicle infrastructure is permitted, as follows: a. Electric vehicle charging stations equipped with Level 1 or Level 2 charging equipment as an accessory use in all zoning districts. b. Rapid charging stations also known as Level 3 charging in Urban Growth Areas within Village Commercial, Tourist Commercial, Highway Commercial, Business Park, Public Facility, Planned Development, Festival Retail, Mixed Use, General Commercial, Business Industrial, Low Intensity Mixed Use, Commercial-Industrial, Airport Industrial, Industrial, Public Institutional, zones. c. Battery exchange stations in Urban Growth Area Industrial Zones including: Business Industrial, Commercial-Industrial,Airport Industrial, and other industrial zones. C. Definitions. For the purposes of this section, the following definitions shall apply: Battery exchange station "Battery exchange station" means a fully automated facility that will enable an electric vehicle with a swappable battery to enter a drive lane and exchange the depleted battery with a fully charged battery through a fully automated process,which meets or exceeds any standards, codes,and regulations set forth by Chapter 19.27 RCW and consistent with rules adopted under RCW 19.27.540. Charging levels "Charging levels" means the standardized indicators of electric force, or voltage, at which an electric vehicle's battery is recharged.The terms 1, 2, and 3 are the most common electric vehicle charging levels, and include the following specifications. • Level 1 is considered slow charging (120-volt AC). • Level 2 is considered medium charging (208-or 240-volt AC). ATTACHMENT B • Level 3 is considered fast or rapid charging (480-volt AC). Electric vehicle "Electric vehicle" means any vehicle that operates, either partially or exclusively,on electrical energy from the grid, or an off-board source, that is stored on-board for locomotive purpose. "Electric vehicle" includes: • battery electric vehicle; • plug-in hybrid electric vehicle; • neighborhood electric vehicle; and • medium-speed electric vehicle. Electric vehicle charging "Electric vehicle charging station" means a public or private parking station space that is served by battery charging station equipment that has as its primary purpose the transfer of electric energy(by conductive or inductive means)to a battery or other energy storage device in an electric vehicle, consistent with RCW 46.08.185. Rapid charging station "Rapid charging station" means an industrial grade electrical outlet that allows for faster recharging of electric vehicle batteries through higher power levels and that meets or exceeds any standards, codes, and regulations set forth by Chapter 19.28 RCW and consistent with rules adopted under RCW 19.27.540. D. General Requirements. Installation of electric vehicle infrastructure must be consistent with the rules for electric vehicle infrastructure requirements adopted by the State Building Code Council and the Department of Labor and Industries for the installation of electric vehicle infrastructure. All wires and equipment that convey electric current and any equipment to be operated by electric current must be consistent with the standards in RCW 19.27.540 and 19.28.281. E. Process. 1. An application to establish electric vehicle infrastructure must obtain an electrical permit through Washington State Department of Labor and Industries. 2. Battery exchange stations that are an addition to an existing use require a site plan review process consistent with Mason County Code Section 17.05.046. 3. New battery exchange stations require a review process consistent with Mason County Code Section 8.48.050. PUBLIC WORKS MONDAY,MARCH 11,2018— BRIEFING ITEMS FROM PUBLIC WORKS (For Commissioners Meeting March 19,2019) Items for this meeting are due to Diane Zoren on Wednesday, March 13,2019 5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS (None) 8.0 APPROVAL OF ACTION ITEM • Honorary Road Sign recognizing Kerry Schuffenhauer for her 36-years of public service for the Mason County Public Works/U&W Management Division • Submittals for County Road Administration Board Request the Board authorize the Chairperson to execute documents prepared by Public Works to be submitted to the County Road Administration Board: 1)Annual Certification for 2017 2) Certification of Expenditures for Traffic Law Endorsement—2017 3) Certification of Expenditures for Fish Passage Barrier Removal—2017 Annual Certification for 2017(County's level of compliance with pertinent laws and regulations). 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • New hire Attendees: Commissioners: Public Works: _Randy Neatherlin Other Dept. Staff.: Public: _Jerry Hauth _Kevin Shutty _Diane Sheesley _Sharon Trask _Bart Stepp _Loretta Swanson Others:(List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jerry W. Hauth, Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Honorary Road Sign Honoring Kerry Schuffenhauer EXECUTIVE SUMMARY: In 2018, the Board of Commissioners expressed a desire to recognize and honor Kerry Schuffenhauer for the 37 years of public service in the Mason County Public Works U&W Management Division by naming a county road after her. After reviewing options, Public Works recommended adopting an Honorary Road Sign Program. On February 5, 2019, the Board held a public hearing and adopted an Honorary Road Sign Program that develops a process that adds honorary signs to county maintained roads without changing the road name. The program allows Commissioners to approve up to four (4) Honorary Road Sign application per year. This is the first application received for the new program. BUDGET IMPACTS: The cost to produce and install the honorary signs is estimated to cost $200. Honorary Road Signs are displayed for a period of five-years. At the end of the five years the honoree may reimburse for sign manufacturing and material costs if they wish to keep the sign. RECOMMENDED ACTION: Recommend the Board to approve a resolution designating East MCRA Road with an honorary Road Sign"Schuffenhauer Way"in honor of Kerry Schuffenhauer. ATTACHMENTS: Kerry Schuffenhauer Recognition Resolution Application t , MASON COUNTY RESOLUTION NO. A RESOLUTION PLACING AN HONORARY ROAD SIGN ON EAST MCRA ROAD WITH THE NAME OF"SCHUFFENHAUER WAY", HONORING KERRY SCHUFFENHAUER WHEREAS, the Mason County Board of Commissioner adopted an Honorary Road Sign Program on February 5, 2019 providing a process to make honorary road name designations to recognize the significant contributions by or importance of certain individuals and organizations to Mason County by placing an honorary road sign on sections of public county roads in their honor for a specific period of time WHEREAS,Kerry Schuffenhauer was employed continuously by Mason County from January 1, 1981 until March 30,2018,retiring as a Program Support Technician for the Utilities & Waste Management Division of the Public Works Department; and WHEREAS,Kerry Schuffenhauer admirably served the citizens of Mason County with her full commitment to her job responsibilities, to work as a team member with fellow Public Works staff members,other departmental staff and officials of Mason County. WHEREAS, the Mason County Board of Commissioners hereby recognize that the service of Kerry Schuffenhauer was an asset to Mason County; and expresses gratitude and sincere appreciation for her thirty six years of service. NOW THEREFORE, BE IT RESOLVED that Public Works place an honorary road name sign "Schuffenhauer Way" on East MCRA Road for the duration of 5 years and a copy of this Resolution be presented to Kerry Schuffenhauer as a dedication and faithful Mason County employee with our sincere appreciation. DATED this of February 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: RANDY NEATHERLIN,Chair MELISSA DREWRY,Clerk of the Board KEVIN SHUTTY,Commissioner SHARON TRASK,Commissioner APPROVED AS TO FORM: TIM WHITEHEAD,Ch.DPA Cc: Public Works Sheriff Prosecutor MASON COUNTY DEPARTMENT OF PUBLIC WORKS y_ HONORARY ROAD NAME SIGN APPLICATION APPLICANT INFORMATION Date: 3-6-19 Phone Number(s): 360.427.9670 Applicant: Mason County Commissioners Email: N/A Mailing Address: 411 N 5th Street City: Shelton State: WA Zip: 98584 REQUEST INFORMATION Type of Honorary Request: ® Public ❑ Private ❑ State ❑ Business Name of Honoree: Kerry Schuffenhauer Road Requesting to Designate: MCRA Road, County Road No. 51750 Honorary Sign: Schuffenhauer Way Living Individual: ® Yes ❑ No REASON FOR PROPOSED REQUEST Please select the category that would best apply and provide a brief explanation that applies to the honoree of their impact on a local, state or national level. Not all criteria will be applicable with each 'equest. Additional information including letters, signatures, documents etc. can be attached with application Category of Request: ❑ Cultural ❑ Historical ❑ Humanitarian ❑ Significant Lineage ® Distinguished Career It is the County Commissions desire to recognize and honor Kerry for the 37-years of public service in the Mason County U&W Management Division. GEOGRAPHIC AFFILIATION Please provide a brief explanation of the relationship between the area of the request honorary designation and the honoree's impact. Kerry spends a lot of time up at the MCRA ball fields with her family. This road would be a great location to honor Kerry for her career and dedication to Mason County; OFFIAL USE ONLY Signature of Approval Additional Comments: Chair: Date: Sign Description: Resolution No, Total Cost$ Recommendation: ❑Approve ❑ Deny Mason County Public Works 100 W Public Works Drive Shelton,WA 98584 Office: (360)427-9670,450;Fax: (360)427-7783 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, PE, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing,please provide only new information,) ITEM: Mason County Public Works Annual Certification for Calendar Year 2018 EXECUTIVE SUMMARY: Public Works has completed a draft of the County Road Administration Board forms for the Annual Certification for calendar year 2018. Among those forms, the following require the Chair of the Board's signature. They are: 1) Annual Certification for - 2018 2) Certification of Expenditures for Traffic Law Enforcement — 2018 3) Certification of Expenditures for Fish Passage Barrier Removal — 2018 Once the Chair has executed these forms, Public Works will include them in the submittal to the County Road Administration Board (CRAB). RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners execute the Annual Certification for Calendar Year 2018; Certification of Expenditures for Traffic Law Enforcement— 2018; and, Certification for Expenditures for Fish Passage Barrier Removal — 2018 to be included in the annual submittal to the County Road Administration Board by the Department of Public Works. Attachments: Draft Annual Certification — 2018 Draft Certification of Expenditures for Traffic Law Enforcement— 2018 Draft Certification of Expenditures for Fish Passage Barrier Removal - 2018 3/6/2019 C.A.R.S. Mason County Reports for 2018 Digital Submittal Certification for Forms Due April 1st A ' The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. Q 2018 RAP Certification of Road Fund Expenditures for Traffic Law Enforcement I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. Signed: Date: County Sheriff Signed: Date: County Auditor Signed: Date: --- Chair/ Executive --------------------------------------------- Q 2018 Certification of Road Fund Expenditures for Fish Passage Barrier Removal Q 2018 Annual Certification I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. Signed: Date: Chair/ Executive Signed: Date: --- County Engineer --------------------------------------------- Q 2018 Annual Construction Report about:blank 1/2 3/6/2019 C.A.R.S. Q 2018 County Arterial Preservation Report Q 2018 Maintenance Management Annual Certification I hereby certify that the Annual Construction Report, County Arterial Preservation Report, and Maintenance Management Certification are true and accurate and that I have reviewed, approved, and submitted said reports to the County Road Administration Board in accordance with WAC 136. Signed: Date: --- County Engineer --------------------------------------------- about:blank 2/2 3/6/2019 C.A.R.S. Mason County Annual Certification For Calendar Year 2018 WAC 136-04 MANAGEMENT AND ADMINISTRATION During 2018 the County Engineer performed the duties and had the responsibilities specified in Yes RCW 36.80.030. B. At any time during 2018 was there a vacancy/change in the position of County Engineer? If so, Yes were the procedures in WAC 136-12 followed? Explanation: Yes the procedures were followed. C. The processing of County Road Accident Reports during 2018 complied with WAC 136-28. Yes D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial Yes road system in 2018 per WAC 136-14-020. E. As of December 31, 2018 the management of the county road department was in accordance with policies set by the county legislative authority including, but not limited to, the following specific policies required by WAC 136-50-050: *Has your agency sent the most recently adopted version to CRAB WAC 136-50-051? POLICY WAC DATE OF CURRENT VERSION Re: Organization 136-50-051 11/13/2018 Re: Personnel Practices 136-50-052 04/03/2018 Re: Complaint Handling 136-50-053 02/20/1990 Re: Work for Others 136-50-054 02/13/2018 Re: Utility Accommodation 136-50-055 11/14/2006 Re: Priority Programming 136-14-030 06/03/2004 F. The following were submitted to CRAB in a timely manner: DOCUMENT WAC DUE DATE DATE OF ADOPTION/ DATE SENT TO PREPARATION CRAB A8 Six-Year Program 136-15-050 31-DEC-17 11/28/2017 12/27/2017 '18 Annual Construction Program 136-16-040 31-DEC-17 11/28/2017 12/27/2017 '18 CAPP Program 136-300-060 31-DEC-17 12/19/2017 12/27/2017 '18 Road Fund Budget 31-DEC-17 12/19/2017 12/27/2017 '18 Maintenance Management Work 136-11-040 31-DEC-17 12/27/2017 12/27/2017 Plan & Budget '18 Road Levy 136-150-021 01-FEB-18 02/06/2018 01/24/2018 '17 Certification of Road Fund Exp. 136-150-022 01-APR-18 03/20/2018 03/20/2018 For Traffic Law Enforcement '17 Engineer's Certification of Fish 136-150-023 01-APR-18 03/20/2018 03/27/2018 Barrier Removal Costs '17 Certification of Road Fund Exp.for 136-150-025 01-APR-18 Marine Navigation and Moorage '17 Annual Construction Report 136-16-050 01-APR-18 03/27/2018 03/27/2018 '17 CAPP Report 136-300-090 01-APR-18 03/22/2018 03/27/2018 17 Maintenance Management 136-11-050 01-APR-18 03/20/2018 03/20/2018 Certification 17 Annual Certification 136-04-030 01-APR-18 03/20/2018 03/27/2018 '17 Road Log Update 136-60-030 01-MAY-18 12/20/2017 01/01/2018 '18 PMS Certification for CAPA 136-70-070 31-DEC-18 12/18/2018 12/18/2018 Eligibility Explanation: Certification of Road Fund Exp.for Marine Navigation and Moorage is not required for Mason County. abouttlank 1/2 3/6/2019 C.A.R.S. G. Projects to which construction expenditures were charged were all on the originally adopted 2018 Yes Annual Program or as amended per WAC 136-16-042-Attach Amendments. (If No, please attach a brief explanation.) H. The County's construction by county forces limit for 2018 computed in accordance with RCW $1,270,103.75 36.77.065: I. The actual expenditure for construction by county forces as reported in the 2018 Annual Const. Report: J As required by WAC 136-20-060, a written Bridge and Inspection Report for 2018 was furnished to 04/30/2018 the legislative authority on (attach a copy): about:blank 212 3/6/2019 C.A.R.S. Mason County 2018 CERTIFICATION OF ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT WAC 136-150-022 Total Road Levy_ Budgeted Road Levy revenue (as listed on the Road Levy Certification -WAC 136- $10,721,216.00 150-021): Actual Road Levy revenue produced: Traffic Law Enforcement Paid by Road Levy Diversion: Budgeted Road Levy Diversion (as listed on the Road Levy Certification -WAC 136- $2,160,000.00 150-021): Actual amount of Diverted Road Levy: $2,160,000.00 Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040): Traffic Law Enforcement Paid by Road Fund Expenditures: Budgeted cost reimbursements and/or operating transfers from the Road Fund: Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: Total Road Portion Traffic Law Enforcement Expenditures: $2,160,000.00 Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS)_ $2,173,256.05 . .....__._.............._............ ... ...._.............__._._..........._.. .............................................. RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article ll, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified on the "Engineer's Certification Form") by_ • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Chair, Board of County Commissioners OR County Executive abouttlank 1/1 3/6/2019 C.A.R.S. FISH PASSAGE CERTIFICATION WAC 136-150-023 Submitting County: Mason Budget Year: 2018 Fish Passage Barrier Removal Projects Total Project = Project Cost Outside % of Total Cost (25% Name Cost of ROW Allowed by WAC) Total Expenditures for Fish Passage Barrier Removal Outside County Rights- of-Way Total Annual Road Construction Budget: $0.00 X 0.005 1/2% of Total Annual Road (Limit of"Outside of Right-of-Way" expense) =$0.00 Total Expenditure for Fish Passage Barrier Removal Outside County Right- $0.00 of-Way RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070 , as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. abouttlank 1/1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dan Teuteberg, Director DEPARTMENT: WSU Extension EXT: 686 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Winter 2019 Quarterly Report on accomplishments of WSU Extension Mason County. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACTS: RECOMMENDED OR REQUESTED ACTION: ATTACHMENTS: Winter 2019 Quarterly Report Briefing Summary 2/27/2019 sr A f� Extension Mason CounW, Winter 2019 �`c1St111�1,.lUiV Sl�lk 1111•l.i � ,•.1`„7V Cftt P:T441 NN Y sXT `.Inti j 7 4` Winter 2019 Quarterly Report Serving Mason County for more than 00 years Washington State University Extension Mason County helps people put research-based knowledge to work,improving their lives,communities,and the environment. To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs to improve the lives of Mason County residents. WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides access to the resources available at Washington State University and the National Land Grant University Extension System. Dan Teuteberg,County Director& Partnerships 4-H Youth Development5peciaCist Mason County and Washington State University have a dan.teuteberg@wsu.edu long-standing partnership in providing educational 4 360-427-9670 Ext.686 programs and research-based information to residents throughout the county.This partnership ensures that resources are committed from Federal allocations and WSU Extension Mason County f University funds to keep important educational programs 303N 4th Street,Shelton,WA 98584 available in Mason County. 360-427-9670 Ext.680 http://extenison.wsu.edu/mason Other Mason County partnerships include: ♦ United Way of Mason County ♦ School Districts—Shelton, Pioneer and Hood Canal Facebook pages: ♦ Early Learning Coalition Mason County 4-H ♦ Community Services Offices i ♦ Shelton Timberland Library Mason County Noxious Weeds 10 * Saints Pantry Food Bank Mason CountyMaster Gardeners ♦ Mason Conservation District ♦ Behavioral Health Resources Community Intelligence Lab of Mason County ♦ Mason County Health Department ♦ Mason General Hospital ♦ The Salmon Center ♦ Washington Conservation Corps ♦ Hood Canal Coordinating Council • BY THE NUMBERS �*► S� . .' '�*~����� 2018/2019 r. ,` '•�' � • • 1,602 youth engaged in 4-H Youth Development activities • 68 trained adult volunteers • 14 trained youth 4 - H Youth Development volunteers "To Make the Best Better" • 144 youth engaged in EXPLORING THE WONDERFUL WORLD OF 4-H educational camping programs _ 4_t You don't have to live on a farm to be involved in • 146 families reached 4-H—we offer science,art, leadership,photography, through community shooting sports,and of course,animal projects.To outreach programs help get the word out we have introduced"Explore 4-H".Explore 4-H,a program offering free community outreach activities began in January with an "Introduction to the 4-H Dog and Cat Projects"event. On January 12,twenty families gathered at the Grays '- >. Harbor Fairgrounds to participate in 4-H activities and learn about how V� ` pn they get involved with these popular projects.The series will continue in ry�cE to ctEa , t Februarywhen families can learn how to tap local big leaf maple trees and 'MY Ic V' make their own syrup.(Postponed due to weather)Additional outreach togr..,9AN 10 programs will be meeting in April to explore robotics and engineering and S to lay?, tIF.PI}� in June to explore cake decorating and other fun kitchen activities.These rtes IfV nil to be y programs are free to the community and feature hands-on,educational ,qclub, jr:s. .My fyy. . activities centered on science,technology,engineering,and math. Ana _ empowersKathy Fuller • • reach their full potential, Coordinator • • partnership Ext. 681.. , hi 110 4-H IS GROWING IN MASON COUNTY Mason County 4-H staff have been busy growing the 4-H program in 2019 with the addition of three new 4-H clubs.Training new volunteers is essential so that volunteers not only understand the expectations of their role,but also,have the skills,competencies, ^,5 o and information necessary to be successful. Mason County 4-H staff hosted Volunteer Leader Education sessions that provide important r r QUOTES information on the mission and goals of 4-H,child protection, learning , models,and the ages and stages of youth development for new 4-H "4-H taught me that volunteers.We welcomed"Olympic Riders","Mason County Dogs"and • you don't always win "Belfair Clovers",all new 4-H clubs to Mason County and provided 4-H 07 7777"`ffi but as long as you try club starter kits to the club leaders.We are excited to welcome so many you don't lose as new families,clubs and members to the wonderful world of 4-H! Bob, 4-H Alumni DISCOVERING SCIENCE THROUGH ROBOTICS With STEM being such a major focus today,robotics is a great way to integrate science, • `l didn't realize that the va/utechnology,engineering,and math into a fun activity where youth engage in playful and meaningful learning while they discover the fun in science and technology.Robotics would have a exposed to a 4-H continues to be an important component of the Mason County 4-H program.Trained significant effect on my life. Now, they are 4-H volunteers have been enthusiastically recruiting schools, �— tribal communities,and others to very significant." get involved in this ultimate Spon: Jerry, 4-H Alumni for the mind. Meetings have produced a new robotics team at Hood Canal School while discussions to develop programs at —7, F�RT Grapeview, Mary M. Knight,North Mason and Southside schools are continuing. Volunteers are also in 4 discussion with school staff 1 members to start an afterschool — fifth grade coding program at Bordeaux Elementary.The Squaxin Island Tribe recently hosted a meeting to learn more about how to bring 4-H and robotics to their community. A robot demonstration caught the attention of everyone present. Shelton School District currently has four competitive robotic teams,and talks are continuing with schools in the district that do not currently offer robotics. PLEDGE my HEAD to clearer thinking, my HEART to greater club,Mason County loyalty, my HANDS to larger service and my HEALTH to better EXTENSION living for my my community, . my world." Washi gton ' Stat '• UW - irs: - - Extension 1 County Winter 2019 BY THE NUMBERS �; Protein Total Reach 1 st Quarter: 445 • 21 program activities y • 20 youth series taught, 1st through 1Othgrades SNAP- Ed Nutrition • Total youth reached: 433 Supplemental Nutrition Program • 1 adult nutrition COMPLETE EATS series taught (Plan, Shop, Save, Cook) SNAP-Ed got the word out in the community that Complete • Total adults Eats was re-funded and families using EBT at Safeway stores reached: 12 could again earn free $5.00 of fruits and vegetables for every $10.00 fruits and vegetables purchased (no added fats, sugars, or salt.) Complete Eats information cards (in English and • USE EBT/SNAP Spanish) were distributed at •f Fruits Pioneer, Hood Canal, and VEGETABLES• Shelton School District • r schools, local MR, WIC, and CSO offices, Shelton Library, and Saints' Pantry Food Bank— including � COUPON being added to the student weekend backpacks. SAFEWAYILI _ .�,.r: --~• ~..^:~� ,» providingJulie Guyton SNAP-Ed Nutrition Programs focus on Coordinator Ext. 684 • . • dietary quality, physical activity and food OWL_LAA&_A"_ r 4L i Quotes FAMILY EVENT AT HOOD CANAL SCHOOL • "It's so important for my Nearly one hundred families attended the Family Winter Numberland evening students to learn how to event at Hood Canal School, where everyone was treated to dinner, make & eat healthy. This take craft projects, an assortment of math themed activities, free books, and a information is very visit to our SNAP-Ed nutrition information table. Folks who stopped by our valuable for our families. table were able to sample Farmer's Market Vegetable Salsa and unsweetened What you(SNAP-Ed)are juice spritzer, pick up healthy tips and recipe cards, and explore measuring doing is having a big teaspoons into tablespoons, and quarter cups into half cups into whole impact on their lives. cups— cooking is math fun! Thank you for all you dol" CHOPCHOP COOKING MAGAZINES Eva Lorberfeld, Mountain View 1 st grade teacher. ChopChop cooking magazines teach cpmy TomatA a£. youth the ins-and-outs of how to • 7 didn't realize how easy it is Pasta sally prepare their own tasty, healthy to grow vegetables and that snacks and meals. They were provided my kids would like eating to 1 st and 5th grade students at both them so much.." .- &..C."u. ..,.: -.• Pioneer Elementary School Qanuary) Mom of 11`and 4`h graders at ;,* and Mountain View Elementary School Mt.View Elementary,while t: hErt- tending the SNAP (February). The magazines further - extend what children were learning community garden bed. about healthy eating during their SNAP-Ed nutrition lessons. • `l really want to thank you ladiesforwhatyoudo. You COMMUNITY COOKING AND NUTRITION CLASSES really help motivate me to eat better. Mydaughter is aMbetterays ermeaboutthe WSU Mason County Extension SNAP-Ed is teaming up with Shelton School soda/drinkandshowedme District to bring three stand-alone cooking and nutrition education classes to your trick about mixing a Shelton area residents. HEAT (Healthy, Economical little frukjuice with seltzer and Tasty) classes are scheduled February 26th, water that she leamed at one March 14th and May 8th at the Transit Community ofyourpastdasses. /really Center from 5:30-7 PM. Participants will help cook like it and drink it now a meal, learn about MyPlate, meal planning and instead ofsoda.' shopping and take home ingredients for the dish Plan,Shop,Save,Cook they helped make. Shelton School District will _ participant provide free childcare and a Spanish interpreter. Pamela BishJ Gabrieal Volpe ateMason County NW 1 " " •+ - • 1 1 1 1 • I ' BY THE NUMBERS • 48 active Master 1 ' Gardener Volunteers �:. , � � •. --_� �- " 10 MG volunteers � • i completed training in 2018 • 10 trainees involved Master Gardeners in training to be Cultivating People • Communities completed May 2019 THROUGH THE GARDEN GATE • 5,731 volunteer hours provided to Mason o. in 201 8: The response to the Through the Garden Gate gardening workshops has been Average of 1 19.4 tremendous. The sessions are held on alternating Saturdays,January through hours per Master March. Our first two sessions have filled the entire Public Works conference Gardener. Fifth room(s) to capacity. For $5, highest average in the attendees hear from Master State of Washington Gardeners and gardening experts (statewide average= on a variety of topics. This year's 90.8 hours) topics include: "Year `Round Landscaping"; "Perennials We Know Mentor 1 school and Love"; "Can Your Landscape garden located at Take the Heat?"; "Septic and Lawn Belfair Elementary: Landscaping"; "You CAN Grow 237 k-5 students Vegetables"; and "The Art of Pruning and Grafting". The third • 24 community garden workshop had to be postponed beds available to due to inclement weather but we Mason County are hoping to reschedule it for the , community members March/April timeframe. t ' i Jeannine `a. ••laski Master Gardeners • • Coordinator Ext.688 based, ecologically sound • • Iw AL ii�5\AsrarE un,/vfRs�T` CATALYST PARK FOOD BANK AND COMMUNITY DEMONSTRATION GARDEN The Catalyst Food Bank Garden is resting until the weather warms up for preparation and planting. The Master Gardeners are evaluating last year's crop results and planning the Lou seed selection for 2019.Work in the garden will begin in March. EXTENSION Applications for the 24 community garden beds,which were produced in both English Comments from Through and Spanish,are currently being processed.In an attempt to attract more families in a The Garden Gate variety of economic situations,the availability of the program has been communicated attendees: through the Food Bank and various churches in the community as well as through posters at various locations around Shelton.Garden beds are available for either$10 or • "Very informative, held $15,depending on the size. The cost includes seeds,water,educational seminars along my interest" with Master Gardener guidance throughout the growing season. • 'So many ideas to PLANT AND INSECT CLINIC consider in planning/ �" From mid-January through November,Master designing yard" Gardeners investigate and answer community 9 9 m Y Y t.,<. g members gardening related questions. Every Monday, `Most enjoyable" ' one or more Master Gardener volunteers is available at the Extension Office to help with questions ranging "Great class, you can from plant and insect identification, plant problems Master Gardeners Terri IGng and Terry always learn Conley staff the crinic desk and landscaping recommendations. something to share, even ifl have been MASTER GARDENER VOLUNTEER TRAINING gardening since l was Ten enthusiastic trainees started their coursework in January. To become a Master nine" Gardener Volunteer,they must complete a rigorous WSU online training program,along with 10 face to face training sessions.Additionally,they must complete 60 volunteer hours in order to achieve certification. The cost of the training is $275 per student with a $100 refund upon certification.One scholarship was provided. GENEROSITY AND CREATIVITY OF MASTER GARDENERS + Each year,at the December monthly meeting, Master Gardeners bring home made food, crafts,decorations,and other items for a holiday"market place". This year the Master Gardeners outdid themselves with wonderful jams,jellies,sauerkraut,quilted table runners,and more. Master Gardeners love to make and share the items they create but they like one thing even more...shopping for other Master Gardener made items! Approximately$750 was generated which was donated to the Saint's Pantry Backpack Items for holiday program. "market place" Master Gardener tidJr • ffice Clinic • • • MondayWMINGTON STATE UNTVEIISITY Every . . : EXTENSION E-mail: • • • V Mason 2019 BY THE NUMBERS Knotweed Treatment 2018: ` • 78 parcels for over 60 ' + i r property ownerstj s, • Over 20 acres treated rf : Noxious Weed Program Mason County Noxious Weed Control Board �r SPENCER LAKE INTEGRATED AQUATIC VEGETATION st MANAGEMENT PLAN • ,�...... ........... -�» The final version of the Spencer Lake Integrated Aquatic Vegetation Management Plan has been Zai _ r_- submitted to the Washington State Department of �; - F� Ecology. This document will provide guidance to the lnuasiueknotweedquickly Spencer Lake community as they move forward with invades riparian areas. ` their petition to the Mason County Board of Commissioners for the formation of a Lake Fragrant Management District for Spencer Lake. The report Water Lilly on +, •, ✓• - Spencer Lake may be found at: httr)://www.co.mason.wa.us/ac/noxious- weed/index.php Patricia ti. ten► - - - s Grover -isible for idendl�ying noxious weeds that are Respoi Coordinator • mipacting • • resources, •g 7 • • forestry,fisheries,recireationand native habitats. �`� � f., '�► III REPORTING I As another season of successfully combatting the threat of noxious weeds in Mason County comes to a close, multiple reports are required to fulfill legal and contractual obligations. Completed reports include: ,1 1,fj1 National Pollutant Discharge Elimination System (NPDES) - A report j' which summarizes the amount of aquatic pesticides discharged to Weed Wrench surface water of Washington State to control noxious weeds. Scotch Broom Pullers Available at the Washington State Department of Agriculture - Knotweed program - office to check out for Summarizes work completed to control invasive knotweed with funding one week at a time. FREE of charge. from a WSDA Interagency Agreement. Mason County Noxious Weed Control staff assisted 46 property owners on 60 parcels with control of knotweed. This resulted in 1 .2 solid acres of knotweed treated and treatment along 2.6 river miles. This project continues a multi-year effort to reduce the impact of knotweed infestations in the county. The report may be found at: https://s3.wp.wsu.edu/uploads/ sites/2064/201 9/02/WSDA-201 8-report-1-3-201 9-FINAL.pdf. • Olympic National Forest Title II Participating Agreement -This comprehensive report details the efforts made by Mason County Noxious Weed Control to control invasive species on National Forest land. For 2018, noxious weed control efforts took place on 54.1 acres of National Forest land. In "� Quotes addition, three rock sources were `r ' also inspected to reduce the "Thanks for a#yourpotential for spread of invasive plant ti 2018 PROJECT REPORT hard work on this species through contaminated ILYMI'I IC PENINSULA property, /know it is materials. The report may be found NOXIOUS WEED just one of many for at:https://s3.wp.wsu.edu/uploads/ CORI LI you but your help and sites/2064/201 9/02/201 8-Mason- knowledge is truly Report-FINAL.pdf "'" appreciated. P. Michak !I mason coun�t I are lable to help landowners and land managers with inforrnation, and resources to deal WASHINGTON STATE UNrVERSrTY EXTENSION with invasive,non-native plant species. ' State 'University , V776fisr n t o.;n. • Extension 1 County BY THE NUMBERS r 2018 • 8 Gauges checked. • 5 were not accurate and required adjustment or Consumer Food Safet replacement. Food Safety & Food Preservation Program • CDC estimates that each year roughly 1 in TEST GAUGES AND ANSWER QUESTIONS 6 Americans get sick Check pressure gauges on Monday's from 10-12, to ensure safe operations. from foodborne This continues to be a good community resource to ensure proper education diseases. Many of on food safety and preservation. these illnesses can be Continue to provide resident's current up to date research based answers to prevented if their food safety and home canning questions to reduce risk of food borne illness. consumers follow safe food handling HOLIDAY FOOD SAFETY - "LET'S TALK TURKEY' and preparation How to safely thaw a turkey, tips from the USDA on handling turkey safely and practices. the Butterball Turkey hotline are a few of the links posted on our website. These links along with many others, will answer common questions using Food safety tips after a power outage research based USDA information. FOOD SAFETY AFTER A POWER OUTAGE In January, a article on food safety tips after a power outage was submitted to the Shelton-Mason County Journal. The article covered the length of time food will remain safe in the refrigerator and freezer, what to keep and what to toss if power is off for an extended amount of time. Alternate methods of da keeping food cold and what to keep on hand in the event of a power outage. Lisa DeWall Office Manager �:� • • D• .t 680 • V Mason 2019 BY THE NUMBERS • 72 people have `'�.,�= attended Septic �� _ ,. ,. workshops in 201 8 ,Y (30 participants at Hartstine Island Community Club # September 14th) • Secured the donation Community Outreach of fir seedlings for the 2019 & 2020 Community Education Mason County Moral Reconation Therapy EARLY LEARNING (MRT) program. The Mason County Early Learning Coalition hosted a Family Fun Fair on Donations are from DNR Webster Nursery Saturday, February 23rd at Hawkins Middle School in north Mason County. This and local Master event brought approximately 50 individuals and 15 agencies together to share Gardener volunteers. resources and support services to families and their early learners. Activities at this Family Fun Fair included hands-on learning at every station. Some of the activities included Lego robotics and a gigantic Lego table for free building, hopscotch, food and nutrition education, a smoothie booth, crafts, Eor � playdough, and BlockFest. Lunch was provided for all who attended. Families were also entertained by musicians and comedians Buck and Elizabeth. This was t��.arKi.K� C..C� &LELC>K an amazing event supporting families in Mason County. of Mason County The Mason County Early Learning Coalition will be hosting their annual early learning celebration event on May 16th at the Colonial House in Shelton. Funding for these educational programs are Early Learning Fair � > "A Olivia picks out stickers for provided by United Way of Mason County, Thrive a job well done Washington, and Visions for Early Learning. • • �1Mason • . .0 .:0 WASHINGMINSTATEUNINTASM Extension programs and employment are avaabl . all without discrimination. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: MCSO EXT: 636 BRIEFING DATE: March 11, 2019 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information ITEM: Department of Ecology Litter Control Grant EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This is an application for a new 2019-2021 grant from the State of Washington Department of Ecology. This grant pays for inmates and two Correctional Deputy supervisors to clean up the highways and illegal dumping grounds in Mason County. This grant also pays for supplies and safety signage. BUDGET IMPACTS: Fifty thousand dollars ($50,000) was budgeted by the county in 2019 for this program but only $36,000 was left open on the grant. MCSO is applying for additional funds to keep the program running. This is a reimbursement grant; if approved, funds needed for 2019 would be available starting July 1, 2019. This grant request follows the state fiscal years of 2019 to 2021 and the request is for the maximum allowable amount of$85,600. There may be an opportunity to amend this agreement if the Department of Ecology has a balance of unspent funds after July 2020. MCSO will apply for those funds, if they become available. RECOMMENDED OR REQUESTED ACTION: No action. This briefing is for notification only since this application was filed in time to meet the March 7, 2019 deadline. ATTACHMENTS: Copy of the application documents. Briefmg Summary 3/5/2019 i SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM i Organization: Mason County-Sheriffs Office SWMCLCP-1921-MaCoSO-00029 General Information Project Title CLCP 2019-2021 grant Project Short Description Litter and Illegal Dump Cleanup and Prevention Project Project Long Description To remove litter and illegally dumped material from public lands and/or provide litter and illegal dump prevention education to citizens and other organizations. The recipient shall furnish the necessary personnel, equipment, material, and/or services, and/or otherwise do all things necessary for or incidental to the performance of the scope of work set forth herein. Total Cost $167,000.00 Total Eligible Cost$85,600.00 Effective Date 7/1/2019 Expiration Date 6/30/2021 Ecology Solid Waste Management Program Project Category* v CLCP Grant l Will Environmental Monitoring Data be collected? No i Overall Goal The recipient will clean county roads and state highways throughout Mason County and illegally dumped materials from remote public access areas in order to keep Mason County clean and free of litter utilizing low tier offenders with two Community Service Officers supervising. 1 I 03/04/2019 Page 1 of 1 IntelliGrants -Document Page Page I of 2 i ECOLOGYAdmimstration of Grants &Loans My Home My Applications My Reports&Payment Requests My Training Materials I My oroanizationfal I My Prafile ADD NOTEI CHECK GLOBAL ERRORS ®Back i Document Information: SWMCLCP-1921-MaCoSO-00029 E �j Details You are > Application Menu > Forms Menu > Application Forms here: MAPPING INFORMATION I i 1.Click'Add/Modify Location(s)" 2.You will be directed to the Map For more detailed instructions click'My Training Materials'in the top navigation 3,When you return from the Map,save this form to check it back In(allow others to modify the Map) I 01 T Location Type Location Value IlLocation Pereent Ecology Re ton SWRO 100% lCounty I Mason 100% Con resslonal District 16 95% Con ressional District 110 4% Le Islative District 135 100% Water Resource 14 30% Inventory Area WRIA Water Resource IS 12% Invento Area WRIA Water Resource 16 36% Invento Area RIA Water Resource InventoryArea WRIA 21 1% Water Resource 22 19°h InventoryArea WRIA i 1 Add/Modify Location(s) I A Review Is Required on this Mapping Information Navigation Unks Status Page Name Note Created By Last Modified By General Information Sheryl Hilt Sheryl Hilt i 3/4/2019 1:10:08 PM 3/4/2019 1:14:14 PM [I Protect characterization 3/4/2019 Hilt Sheryl Hilt 3/4/2019 1:14:56 PM 3/4/2019 1:15:04 PM [ MannlnG Information Sheryl Hilt Sheryl Hilt 3/4/2019 1:05:00 PM 3/4/2019 1:22:07 PM i https:Hsecureaccess.wa.gov/ecy/eagl/ObjeetPage2.aspx?pgeID=29717&omnParent omni ... 3/4/2019 SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM Organization:Mason County-Sheriffs Office SWMCLCP-1921-MaCoSO-00029 Recipient Contacts Project Manager Sheryl Hilt Contact Information Sheryl Hilt Finance Manager PO Box 1037 Shelton, Washington 98584 (360)427-9670 X636 shift@co.mason.wa.us Authorized Signatory Sheryl Hilt Contact Information Sheryl Hilt Finance Manager PO Box 1037 Shelton, Washington 98584 (360)427-9670 X636 shift@co.mason.wa.us Billing Contact Sheryl Hilt Contact Information Sheryl Hilt Finance Manager PO Box 1037 Shelton,Washington 98584 (360)427-9670 X636 03/04/2019 Page 1 of 2 SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM Organization:Mason County-Sheriffs Office SWMCLCP-1921-MaCoSO-00029 Scope of Work-Additional Tasks:1 -Litter Pickup and Illegal Dump Cleanup Task Number 1 Task Title Litter Pickup and Illegal Dump Cleanup Task Cost $85,600.00" Task Description The RECIPIENT shall coordinate a supervisor and three to six inmates on a crew that works eight(8) hours a day and two to four(2-4)days per week year-round, as weather permits,to pick up litter and clean up illegal dumpsites. The work crew will separate recyclables from litter as practical. The RECIPIENT shall coordinate a second crew with a supervisor and two to five Community Service Workers supplied by the Court's alternative sentencing program.They will clean county roadways and illegally dumped materials from remote public areas on Federal Parks, State Parks, Department of Natural Resources(DNR) Lands etc. The RECIPIENT will coordinate with the Mason County Roads Department or Washington State Department of Transportation for the collection and disposal of bags, or the crew will transport the bags to the county transfer station for disposal. The RECIPIENT shall coordinate scheduled cleanup in partnership with the State Department of Transportation and the Ecology Youth Corps to avoid duplication of effort. The RECIPIENT will handle all safety training and will ensure the proper equipment is used. Signs and cones will be used to ensure the safety of workers in traffic areas.The supervisor may attend the DEPARTMENT'S sponsored safety trainings as his/her schedule permits. Task Goal Statement The RECIPIENT will clean county roads and state highways throughout Mason County and illegally dumped materials from remote public access areas to keep Mason County clean and free of litter. Task Expected Outcomes Task Expected Outcomes 350 Road miles to be cleaned 300000 Pounds of fitter collected 0 Acres to be cleaned 175,000 Pounds of debris from illegal dumps 450 Illegal dumps to be cleaned 2,300 Supervisor hours 0 Pounds of material recycled 6,000 Total crew hours Recipient Task Coordinator Sheryl Hilt 03/04/2019 Page 1 of 2 1 SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM Organization: Mason County-Sheriffs Office SWMCLCP-1921-MaCoSO-00029 Scope of Work Summary I f Task Title Task Cost Litter Pickup and Illegal Dump Cleanup $85,600.00 j Total $85,600.00 ' I Total Eligible Costs (from the General Information Form) 3 $85,600.00 i i f I I i 1 I i 03/04/2019 Page 1 of 1 ' SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM Organization: Mason County-Sheriffs Office SWMCLCP-1 921-MaCoSO-00029 Project Information Amount of Funds Requested$85,600.00 Goal Statement The RECIPIENT will clean county roads and state highways throughout Mason County and illegally dumped materials from remote public access areas to keep Mason County clean and free of litter. Project Description Identify all partners in the project and the roles they play.Also, demonstrate readiness to proceed in detailing how each phase of the project will occur; collection, schedule,transport, disposal etc. Describe how you will coordinate with other litter control groups(EYC,WSDOT,WDOC). The RECIPIENT shall coordinate a supervisor and three to six inmates on a crew that works eight(8)hours a day and two to four(2-4)days per week year-round, as weather permits,to pick up litter and clean up illegal dumpsites.The work crew will separate recyciables from litter as practical. The RECIPIENT shall coordinate a second crew with a supervisor and two to five Community Service Workers supplied by the Court's alternative sentencing program.They will clean county roadways and illegally dumped materials from remote public areas on Federal Parks, State Parks, Department of Natural Resources (DNR) Lands etc. The RECIPIENT will coordinate with the Mason County Roads Department or Washington State Department of Transportation for the collection and disposal of bags, or the crew will transport the bags to the county transfer station for disposal. The RECIPIENT shall coordinate scheduled cleanup in partnership with the State Department of Transportation and the Ecology Youth Corps to avoid duplication of effort. i The RECIPIENT will handle all safety training and will ensure the proper equipment is used. Signs and cones will be used to ensure the safety of workers in traffic areas.The supervisor may attend the DEPARTMENT'S sponsored safety trainings as his/her schedule permits. Eligible Costs The RECIPIENT will use awarded funds for the following: i • Litter crew supervisor's salary and benefits which is solely dedicated to litter pickup efforts • Grant-eligible training • Buy necessary equipment,tools, and supplies (safety vests, rain gear,traffic signs, bags, gloves, litter grabbers, cones, safety glasses) •Grant-eligible disposal costs • 10%administration costs Community Investments List all partners committed to the project, including volunteers and other participants, donated goods, waived tipping fees etc.These demonstrate the degrees of local cooperation and investment. Mason County Roads Department will continue to pick up larger items placed along county rights-of-way; Mason County staff for administration; Mason County will pay for vehicle fuel and maintenance and some 03/04/2019 Page 1 of 2 i i I SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM Organization: Mason County-Sheriffs Office SWMCLCP-1921-MaCoSO-00029 Project Information disposal fees. The RECIPIENT will pay for all administrative expenses, vehicle maintenance and fuel expenses, and some of the disposal costs. 1 Estimated/Expected Outcome/Impacts Estimate what the project will accomplish.These are the same measures you will be required to track and report regularly. J k For Litter Pickup and Illegal Dump Cleanup 3500 Road Miles to be cleaned 0 Acres to be cleaned 450 Illegal dumpsites to be cleaned 0 Pounds of material recycled 300000 Pounds of litter collected 175000 Pounds of debris from illegal dumps i 2300 Supervisor Hours 6000 Total Crew Hours i For Education and Information Describe what you will accomplish through education efforts. For Example, a 25 percent decrease in the amount of litter found on roadways or parks or a decrease in the amount of debris illegally dumped. Be sure to pick something you can measure. Community pride in reduction of litter and illegally dumped debris and hoping to produce a significant impact to our county's immense natural beauty of at least 30% and encourage volunteer groups to assist. i " Ecology recognizes that at this time you may not be able to estimate the amounts of material you will clean up but you need to be aware that Ecology will expect you to measure these for your progress reports. j I I I i I i 1 03!04/2019 Page 2 of 2 1 i SOLID WASTE MANAGEMENT COMMUNITY LITTER CLEANUP PROGRAM Organization:Mason County-Sheriffs Office SWMCLCP-1921-MaCoSO-00029 Proposed Budget Cost Litter Cleanup Activities Illegal Dump Cleanup Education/Outreach Tools and Totals Categories Trucks Ecology$ Value of Ecology$ Value of Ecology$ Value of Ecology$ Ecology$ Value of community community community Community Admin $0 $0 $0 $0 $0 $0 $0 $0 $0 Equipment, $6,612.00 $0 $0 $0 $0 $0 $0 $6,612.00 $0 Tools,and Supplies Disposal $0 $0 $0 $0 $0 $0 $0 $0 $0 Costs Crew Sup $76,188.00 $0 $0 $0 $0 $0 $0 $76,188.00 $0 Salaries/Be nefits Paid Crew $0 $0 $0 $0 $0 $0 $0 $0 $0 Salaries/Be nefits Litter $0 $0 $0 $0 $0 $0 $0 $0 $0 Prevention Educationl Outreach Other $2,800.00 $0 $0 $0 $0 $0 $0 $2,800.00 $0 Totals$ $85,600.00 $0 $0 $0 $0 $0 $0 $85,600.00 $0 If Other, Describe Truck safety lighting Truck signage and safety equipment Litter crew supplies 03/04/2019 Page 1 of 2 i i Department of ECOLOGY State ofwasbington Community Litter Cleanup Program Proof of Coordination . 1 i Note: The Proof of Coordination form is only required to be completed when the applicant of the grant Is not the county solid waste planning authority. Section 1 Affirmation of Coordination by County Solid Waste Planning Authority Section 1 is completed by the county solid waste planning authority. Agency Name Mason County Public Works Agency Address (Street, City, State, Zip) 100 W. Public Works Drive { Shelton, WA 98584 1 Signature of Authorized County Solid Waste Official Date tom.___ 2/15/2019 Name of Signatory Phone Bart Stepp 360-427-9670 x652 Title of Signatory Email Deputy Director/Utilities and Waste Management I bstepp@co.mason.wa.us The above official certifies that the information submitted Is true and correct to the best of h1s or her knowledge and that he or she Is authorized to affirm proof of coordination. ; Section 2 Applicant Information The Applicant is the government agency that will actually receive CI-CP grant funds and complete a CI-CP Application In Ecology's EAGL system. Federal I.D. Number 91-6001354 Applicant Agency Name Mason County Sheriff's Office Applicant Agency Address (Street, City, State, Zip) PO Box 1037 + Shelton, WA 98584 SigWur )fficial thorized to obligate applicant's resources Date 2/15/2019 Name of Signatory Phone Sheryl Hilt 360-4279670 x636 Title of Signatory Emall Finance Manager shalt@co,mason.wa.us ECY 070-521 i From: Melissa Drewry To: Paysse, Alex; Rowen, Kell; Windom, David; shaensly@squaxin.us Date: 3/5/2019 3:13 PM Subject: Memorandum of Agreement Attachments: MOU between Squaxin Tribe and Mason County-Contract.pdf Good afternoon, attached is a copy of the signed and recorded MOU from February 22nd. Thank you, Melissa Drewry Clerk of the Board Public Records Officer Mason County Commissioners 360-427-9670 Ext. 589 Mdrewry@co.mason.wa.us