HomeMy WebLinkAbout2019/03/05 - Regular Packet March 5.1
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 9:00 a.m.
411 North Fifth Street, Shelton WA 98584
March 5, 2019
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 News Release- Mason County Board of Equalization Staff: Frank Pinter
5. Open Forum for Citizen Input ( 3 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you
have been recognized, please step up to the microphone and give your name and address before
your comments.The Mason County Commission is committed to maintaining a meeting atmosphere
of mutual respect and speakers are encouraged to honor this principle.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15
a.m.
7. Approval of Minutes — February 18, 2019 briefing minutes.
8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted
by one motion unless a Commissioner or citizen requests an item be removed from the
Action Agenda and considered as a separate item.
8.1 Approval of the resolution establishing load/lane limits for traffic control on
six Mason County Bridges.
8.2 Approval of Amendment No. 2 to contract W2RLSFWA-1719-MaCoPH-0059
between the Washington State Department of Ecology and Mason County.
8.3 Approval to set a public hearing on Tuesday, March 26, 2019 at 6:15 p.m. to
inform citizens of the availability of funds and eligible uses of the state
Community Development Block Grant (CDBG) and receive comments on
proposed activities, specifically, funding the Community Action Council of
Lewis, Mason &Thurston Counties, as well as receive comments on the 2018
program.
8.4 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8062579-8062935 $ 1,454,242.71
Direct Deposit Fund Warrant #5 56831-57198 $ 751,201.71
Salary Clearing Fund Warrant #s 7004248-7004274 $ 530,238.89
8.5 Approval for the Chair to sign an Addendum to the Hold Harmless and
Marketing Agreement with Liberty Mutual Insurance Company to offer a
voluntary discount insurance program to employees.
Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last
printed on 03/04/19 3:40 PM.
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
March 5, 2019— PAGE 2
8.6 Approval of the Interlocal Agreement between the City of Shelton and Mason
County for affordable housing and homeless services.
8.7 Approval of the Memorandum of Understanding between Mason County,
Mason County Sheriff's Office and the Woodworkers Local W 38, I.A.M.,
corrections and support staff, converting one Community Service Officer to
one Commissioned Deputy Sheriff position. There is no increase in full time
equivalency for the Sheriff's Office.
8.8 Approval to create, post, and fill one Election Technician position in the
Auditor's Office, one judicial Support Specialist I in the Clerk's Office, and one
Combined Sewer & Water Operator in the Public Works-Utilities and Waste
Department.
8.9 Approval to have the Board sign a letter to the Army Corps of Engineers
regarding the Skokomish River Basin Ecosystem Restoration Plan and rights
of entry.
8.10 Approval of the Memorandum of Understanding between Mason County and
Peninsula Credit Union, supporting the need to increase workforce housing
availability and affordability.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
10.1 Public Hearing to consider an increase of the speed limit from 45 mph to 50
mph between milepost 0.78 and milepost 7.40 and decrease the speed limit
from 45 mph to 35 mph between MP 7.40 to MP 11.75 on Belfair Tahuya
Road. Staff: Loretta Swanson
11. Board's Reports and Calendar
12. Adjournment
C:\Users\mdrewry\Documents\GroupWise\2019-03-05 REG.doc
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Jennifer Giraldes Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: March 5, 2019 No. 4.1
ITEM: Correspondence
4.1.1 Randy Parker sent in a letter concerning the snow plowing.
4.1.2 Spencer Lake residents sent in a petition to form a Lake Management District
(LMD).
4.1.3 Mason County Auditor Paddy McGuire sent notice regarding vacancy on the
board of Cemetery District 1.
Attachments: Originals on file with the Clerk of the Board.
cc: CMMRS Neatherlin, Shutty&Trask
a Clerk
February 15 2019 RECEIVED
Mason County Board of Commissioners FEB 20 2019
Randy Neatherlin
Kevin Shutty Mason County
Sharon Trask Commissioners
411 N 5th St
Shelton,WA 98584
RE: Petition to Form a Lake Management District for Spencer Lake in Mason County
Dear Commissioners:
Residents of Spencer Lake desire to form a Lake Management District(LIVID). The LIVID funds will
finance efforts for the protection and enhancement of Spencer Lake in terms of noxious aquatic weed
control,water quality and aesthetic value.
The purpose of the LIVID is to:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic
needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and
effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious
weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been
identified by the State of Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct
the efforts and funds of the LIVID.
The boundary of the proposed LIVID is all property with lakefront access to Spencer Lake.We are
seeking a duration of 10 years beginning in 2020.
Background:
Spencer Lake residents brought concerns about the expansion of noxious weeds in the lake to
the Mason County Noxious Weed Control staff in 2014. A Grant from the Washington State
Department of Ecology was granted in 2016 to develop an Integrated Aquatic Vegetation
Management Plan (IAVMP)and is attached for your reference. The IAVMP will be a core
guidance document for future management of Spencer Lake.
With the completion of the Plan, research was done to identify methods to fund the stated
purpose. Many of the lakes in Mason and surrounding counties use either LMD's or
Homeowners Associations,and our constituents favored the formation of the LIVID as being
more appropriate for the scope of our goals. We followed closely the example and process from
Mason Lake.
Recommended Revenue
The recommended tax revenue is twenty-three (23)cents per thousand of tax evaluation. The
estimated budget used to calculate this revenue is attached for review. Please note that the
values used on the petition to gather signatures was based on an estimated 2019 total assessed
value (received from the Assessors'office) prior to the final 2019 values. ($13,996 vs.$14,183)
which is still within a valid range.
Property Owner Support
During the development of the IAVMP,a steering team of interested residents worked with
various stakeholders to gather information and communicate activities. In addition,two public
meetings were held. Please refer to the IAMVP for more detailed information.
Subsequently,a Petition was developed, and signatures gathered this winter. We are providing
signatures from property owners representing 56 parcels(from a total of 184 or 30%)and 67.4
acres(from a total of 243 or 28%),well in excess of the 20%required to bring this forth to the
Mason County Commissioners.
We would be pleased to provide any additional information you may require to move this
process forward to the next step.
Sincerely,
Spencer Lake Steering Committee
Doris Zacher,Co-chair
John Tolton,Co-chair
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
g P Y /'1 ---�-
2 (,.0 r
1 Ue. 1,
3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners, request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
C. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
n�
2
&04 k&
A�OrI
4
l�cn to vie Pld
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LIVID)for Spencer Lake.The LIVID funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LIVID.
2. Boundary:
The boundary of the LIVID is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LIVID is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LIVID activities.Annual LIVID budget and rates have been recommended
by the LIVID Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LIVID rates in 2020 is approx.$13,996.00.The total estimated LMi7 rate revenue
for the 10-year LIVID,including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LIVID Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LIVID is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
S. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LIVID budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LIVID Committee will track activities and expenditures.County staff will provide LIVID support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
2
3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LIVID)for Spencer Lake.The LIVID funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives tc;direct the efforts and funds of the LIVID.
2. Boundary:
The boundary of the LIVID is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LIVID is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LIVID activities.Annual LIVID budget and rates have been recommended
by the LIVID Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LIVID rates in 2020 is approx. $13,996.00. The total estimated LIVID rate
revenue for the 10-year LIVID, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%
increase would only occur if approved by the LIVID Advisory Committee. The formula of rates and charges that is to be
used to establish the 2020 assessment for the LIVID is twenty-three(23)cents per thousand valuation(a home with a
current appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LIVID budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LIVID Committee will track activities and expenditures.County staff will provide LIVID support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
1 Ito E U ya Ave
2 f ' If f
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
C. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
1
2I
i3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the.formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
C. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5% increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot# (if known)
1 -/ aa10 F Jper e4,. 4,-k• Kp( Lvts 33,3'i131;
5 4 vJ A 3 b S -f
2
a esf-�
3
4
S
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LIVID)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LIVID.
2. Boundary:
The boundary of the LIVID is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LIVID is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LIVID activities.Annual LIVID budget and rates have been recommended
by the LIVID Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LIVID rates in 2020 is approx.$13,996.00.The total estimated LIVID rate revenue
for the 10-year LIVID,including a maximum 5`Yo annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LIVID Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LIVID is twenty-three(23)cents per thousand valuation(a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LIVID budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LIVID Committee will track activities and expenditures.County staff will provide LIVID support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
s 1 /l G�131. Zw
2
3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is i23) enz per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
i 7 C) E Iq-c>q W A>r S
z
3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners approve
the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts for
continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality and
aesthetic value.
1.Purpose of the Lake Management District:
a.Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b.Employ proven techniques based on environmental safety.
c.Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d.Investigate and promote the best management practices for treatment of noxious weeds.
e.Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of Washington as
noxious.
L Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2.Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3.Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4.Charges to properly:
Annual rates and charges will raise fiords to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx. $13,996.00. The total estimated LMD rate
revenue for the 10-year LMD,including a maximum 5%annual increase for inflation,is$176,043.00. The annual 5%
increase would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be
used to establish the 2020 assessment for the LMD is twenty-three(13)cents per thousand valuation(a home with a
current appraised value of$500,000 would be assessed$115.00).
5.Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including
monthly fitnneial reports and invoice payments to contractors.
Signature of Property Ower Lake Address Lot#(if known)
1 �(
I^'1 \\ 4"�rw� 'ir2`fZ� L C, /C. ? �cG
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
Purpose of the Lake Management District:
e=Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
Employ proven techniques based on environmental safety.
e--. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d=Investigate and promote the best management practices for treatment of noxious weeds.
e=Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of Washington as noxious.
Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
i. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx. $13,996.00. The total estimated LMD rate
revenue for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%
increase would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be
used to establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a
current appraised value of$500,000 would be assessed$115.00).
3. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County Commissioners.
The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly financial reports
and invoice payments to contractors.
Signatu o erty Ow Lake Address Lot# (if known)
1773 � �'.
i
3
4
S
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners, request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
C. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5% annual increase for inflation, is$.76,043.00. The annual 5%increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
59 -o vq3
2
3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LIVID)for Spencer Lake.The LIVID funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
C. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LIVID.
2. Boundary:
The boundary of the LIVID is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LIVID is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LIVID activities.Annual LIVID budget and rates have been recommended
by the LIVID Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LIVID rates in 2020 is approx.$13,996.00.The total estimated LIVID rate revenue
for the 10-year LIVID,including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5% increase
would only occur if approved by the LIVID Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LIVID is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LIVID budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LIVID Committee will track activities and expenditures.County staff will provide LIVID support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
A:" 'ey:C—&r 213 3i- 0049 10
2
3
4
5
6
7
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
C. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5% increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Propertwrier Lake Address Lot#(if known)
1V' O C. 0 L'" YI CCS(
2 7v
6
Pit—
w RY
J��
Petition to the Mason County Board of Commissioners to Form a Lake Management District for
Spencer Lake
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners approve
the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts for
continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality and
aesthetic value.
• Purpose of the Lake Management District
Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
• Employ proven techniques based on environmental safety.
Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
• Investigate and promote the best management practices for treatment of noxious weeds.
• Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
• Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the
LMD.
• Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
• Duration:
The duration of the LMD is for 10 years,beginning in 2020.
• Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory.Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx. $13,996.00. The total estimated LMD rate
revenue for the 10-year LMD,including a maximum 5%annual increase for inflation,is$176,043.00. The annual 5%
increase would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be
used to establish the 2020 assessment for the LMD is twenty-three (23) cents per thousand valuation(a home with a
current appraised value of$500,000 would be assessed$115.00).
• Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LAD support,including
monthlyfinancial reports and invoice payments to contractors.
Sig e of operty Owner bake Address Lot (if known) r
U:ed te
2
4 _
5
7
8-
9
10
11
12
13
14
15
16
Petition-to the Mason County Board of Commissioners to Form a Lake Management District for
Spencer IAe
We,the undersigned Spencer Lake property owners,request that the Mason Board of County Commissioners approve
the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts for
continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality and
aesthetic.value.
• Purpose of the Lake Management District:
• Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
• Employ proven techniques based on environmental safety.
• Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
• fnvestigate andpromote the best management practices for treatment of noxious weeds.
• Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
• Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the
LMD.
• Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
• Duration:
The duration of the LMD is for 10 years,beginning in 2020.
• Charges to,property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx. $13,996.00. The total estimated LMD rate
revenue for the 10-year LMD,including a maximum 5%annual increase for inflation,is$176,043.00. The annual 5%
increase would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be
used to establish the 2020 assessment for the LMD is twenty-three (23) cents per thousand valuation(a home with a
current appraised value of$500,000 would be assessed$115.00).
• Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
take.Annual LMD budget and workplan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,.including
monthly financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
2 ✓" 1(02 E. ..I ! ?►`�... . ,SLT _. k. S' hq--=
4
5
6
7
9
10
11
12
13
14
15
16
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer-Lake
We,the undersigned Spencer Lake property owners, request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LIVID)for Spencer Lake.The LIVID funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LIVID.
2. Boundary:
The boundary of the LIVID is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LIVID is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LIVID activities.Annual LIVID budget and rates have been recommended
by the LIVID Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LIVID rates in 2020 is approx.$13,996.00.The total estimated LIVID rate revenue
for the 10-year LIVID,including a maximum 5% annual increase for inflation, is$176,043.00. The annual 5% increase
would only occur if approved by the LIVID Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LIVID is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LIVID budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LIVID Committee will track activities and expenditures.County staff will provide LIVID support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
1 210 C-. 1\ oa:,w C&ERb.
2
3
4 1_.T
jL
5
L1 �
6
Petition to the Mason County Board of Commissioners to
Form a Lake Management District for Spencer Lake
We,the undersigned Spencer Lake property owners, request that the Mason Board of County Commissioners
approve the formation of the Lake Management District(LMD)for Spencer Lake.The LMD funds will finance efforts
for continued protection and enhancement of Spencer Lake in terms of noxious aquatic weed control,water quality
and aesthetic value.
1. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs.
b. Employ proven techniques based on environmental safety.
c. Conduct inspections to determine areas of invasive species infestation and effectiveness of treatments.
d. Investigate and promote the best management practices for treatment of noxious weeds.
e. Monitor for occurrence of as well as emergence of other lake plants that have been identified by the State of
Washington as noxious.
f. Maintain a volunteer advisory committee of lakefront owner representatives to direct the efforts and funds of the LMD.
2. Boundary:
The boundary of the LMD is all property with lakefront access to Spencer Lake.
3. Duration:
The duration of the LMD is for 10 years,beginning in 2020.
4. Charges to property:
Annual rates and charges will raise funds to support LMD activities.Annual LMD budget and rates have been recommended
by the LMD Advisory Committee to be adopted by the Mason County Board of Commissioners.
The estimated amount to be raised by the LMD rates in 2020 is approx.$13,996.00.The total estimated LMD rate revenue
for the 10-year LMD, including a maximum 5%annual increase for inflation, is$176,043.00. The annual 5%increase
would only occur if approved by the LMD Advisory Committee. The formula of rates and charges that is to be used to
establish the 2020 assessment for the LMD is twenty-three(23)cents per thousand valuation (a home with a current
appraised value of$500,000 would be assessed$115.00).
5. Spencer Lake Management District Advisory Committee:
The volunteer Spencer Lake Management Advisory Committee will represent the interests of property owners with lakefront to the
lake.Annual LMD budget and work plan will be recommended by the advisory committee for approval by the County
Commissioners.The LMD Committee will track activities and expenditures.County staff will provide LMD support,including monthly
financial reports and invoice payments to contractors.
Signature of Property Owner Lake Address Lot#(if known)
1
kA . Cxl, 2`10 C- Noa7w (_Ov2 R0.
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4
5 � C'
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8
9
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11 �M- - - AtorfA Cvlqm P—d'
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
cc: CMMRS Neatherlin, Shutty &Trask / t
Clerk
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Coqti�l COhlm / s5 1JWPWs,
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FEB 21 2019
Mason County
Commissioners
cc: CMMRS Neatherlin, Shutty &Trask
oN --CO� Clerk � pians
rF 411 N 5th Street
�
PO Box 400
Paddy McGuire Shelton,WA 98584
Mason County Auditor Phone(360)427-9670
Fax(360)427-1753
wrM¢
February 27, 2019 f i
FEB 272019
The Honorable Kevin Shutty, Chair Mason County
Board of Mason County Commissioners Corn, missionors
411 N. 5th Street
Shelton, WA 98584
Dear Mr. Chairman,
There has been a vacancy on the board of Cemetery District 1 for some time. This letter shall
serve as notice under RCW 42.12.070 (4) that the District has failed to fill the vacancy and the
county governing body"shall appoint a qualified person to fill the vacancy." I am enclosing a
map of the District, a list of the precincts in the District, and the relevant statute. Your appointee
must reside in the District.
My office stands ready to assist in any manner. I am,
Sincerely yours,
Paddy McGuire
Auditor
Enclosures
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Cemetery District No. 1
District To Precinct XRef
` Precinct Set Used: 2013 Re-Apportionment(Active Set)
DistAct: CE001-0 Official Districts
Cemetery Dist 1
CE001
119-11 VICTOR
119-12 VICTOR
119-2 VICTOR
119-3 VICTOR
119-4 VICTOR
119-5 VICTOR
119-6 VICTOR
119-7 VICTOR
119-8 VICTOR
119-9 VICTOR
120 BELFAIR
121-2 TIGER LAKE
121-4 TIGER LAKE
121-5 TIGER LAKE
121-6 TIGER LAKE
121-7 TIGER LAKE
122-5 DEWATTO
123-2 TAHUYA
123-3 TAHUYA
123-5 TAHUYA
123-6 TAHUYA
124 SAND HILL
125-12 TRAILS END
125-5 TRAILS END
125-6 TRAILS END
125-7 TRAILS END
125-8 TRAILS END
126-4 TWANOH
126-6 TWANOH
12_6_-8 TWANOH
--------------------
2 Precincts
28 Portion Precincts
PDMR001 -District To Precinct XRef Page 1 of 1
Printed: 02/25/2019 3:31:31 PM
RCW 42.12.070: Filling nonpartisan vacancies. Page 1 of 1
RCW 42.12.070
Filling nonpartisan vacancies.
A vacancy on an elected nonpartisan governing body of a special purpose district where property
ownership is not a qualification to vote, a town, or a city other than a first-class city or a charter code city,
shall be filled as follows unless the provisions of law relating to the special district, town, or city provide
otherwise:
(1) Where one position is vacant, the remaining members of the governing body shall appoint a
qualified person to fill the vacant position.
(2) Where two or more positions are vacant and two or more members of the governing body remain
in office, the remaining members of the governing body shall appoint a qualified person to fill one of the
vacant positions, the remaining members of the governing body and the newly appointed person shall
appoint another qualified person to fill another vacant position, and so on until each of the vacant positions is
filled with each of the new appointees participating in each appointment that is made after his or her
appointment.
(3) If less than two members of a governing body remain in office, the county legislative authority of
the county in which all or the largest geographic portion of the city, town, or special district is located shall
appoint a qualified person or persons to the governing body until the governing body has two members.
(4) If a governing body fails to appoint a qualified person to fill a vacancy within ninety days of the
occurrence of the vacancy, the authority of the governing body to fill the vacancy shall cease and the county
legislative authority of the county in which all or the largest geographic portion of the city, town, or special
district is located shall appoint a qualified person to fill the vacancy.
(5) If the county legislative authority of the county fails to appoint a qualified person within one
hundred eighty days of the occurrence of the vacancy, the county legislative authority or the remaining
members of the governing body of the city, town, or special district may petition the governor to appoint a
qualified person to fill the vacancy. The governor may appoint a qualified person to fill the vacancy after
being petitioned if at the time the governor fills the vacancy the county legislative authority has not appointed
a qualified person to fill the vacancy.
(6) As provided in chapter 29A.24 RCW, each person who is appointed shall serve until a qualified
person is elected at the next election at which a member of the governing body normally would be elected.
The person elected shall take office immediately and serve the remainder of the unexpired term.
[ 2013 c 11 § 89; 2011 c 349 § 28; 1994 c 223 § 1.]
NOTES:
Effective date-2011 c 349 §§ 10-12, 27, 28, and 30: See note following RCW 29A.24.171.
https://app.leg.wa.gov/RCW/default.aspx?cite=42.12.070 2/25/2019
NEWS RELEASE
March 5, 2019
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
(360) 427-9670 EXT. 380
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Mason County Board of Equalization Membership
The Board of Mason County Commissioners is seeking applicants for two positions on
the Mason County Board of Equalization. One regular member and one alternate
member. The term of each position will end on May 31, 2022. Applicants must reside in
Mason County.
The Board of Equalization is a three-member board appointed by the Mason County
Commissioners. Two alternate members may also be selected. The Board's
responsibility is to ensure that all property valuations are at 100% of market value, so
equitable tax assessment can be established.
Taxpayers may appeal their assessments, including assessments of real and personal
property, forest land, timber, and open space. The Board also considers denial of senior
citizen property tax exemptions. Taxpayers can file a petition with the Board of
Equalization and a hearing will be scheduled to present their appeal of their assessment
for timely filed and completed petitions.
Depending on the number of appeals heard each year, the Board may meet up to three
days a week, throughout the year. Board members are paid a per diem, currently $100
per day, when in session.
As required by RCW 84.48.042, the successful applicant must attend training, provided
by the Washington State Department of Revenue, within one year following appointment
or reappointment.
Interested citizens may obtain an application at the Mason County Commissioners'
Office, 411 North 5th Street, Shelton, or by calling Shelton 360-427-9670, ext. 380;
Belfair 360-275-4467, ext. 380; Elma 360-482-5269, ext. 380 or visit the Mason County
website at www.co.mason.wa.us. These positions are open until filled with first review
April 1, 2019.
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty Randy Neatherlin Sharon Trask
Chair Commissioner Vice-Chair
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of February 18,2019
Monday, February 18,2019
No Briefings due to President's Day Holiday
Tuesday, February 19,2019
10:00 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Authorized to move forward the Bridge limit resolution.
• Sewer&Water Operator on paid Administrative Leave leaving Utilities short staffed. The Board
authorized hiring a temporary Operator.
• Staff provided an update on the Road Crew response to the recent snow event.
• Michele Britton,WSDOT,provided an update on the SR3 Freight Corridor realignment
(previously known as the Belfair Bypass).The north connection will be at Lake Flora Road and
the south connection is at SR 302. Parametrix,Inc.has been selected as the design consultant.
WSDOT will host community meetings.
11:00 A.M. Community Services—Dave Windom
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Jeromy Hicks,Fire Marshal,presented information on proposed amendments to Mason County
Code Title 14,Chapter 14.17 to include regulations relating to Fire Apparatus Access Roads
consistent with the International Fire Code(IFC). A public hearing will be set on March 12 to
consider adoption.
• Request for a budget amendment to transfer$100,000 from Fund 117 to the Housing Authority
Fund 666 and for$11,379 for 2018 staff support to the#117 Fund. Information has been
submitted to the Budget Manager.
• Discussion of how to decrease building permit processing. Recommendation is to add one full
time Plans Examiner and fill an open Environmental Health position. They would like to add a
provision for expedited permits but need to have the infrastructure in place to support the process.
Cmmr.Shutty questioned if there is a downturn in the economy and reduction in permits,could
the Plans Examiner position be supported. Dave responded that at the current workload,they
cannot go to a lower staffing level.
• Dave provided an update on various legislative bills that are being considered.
11:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Shutty,Trask and Neatherlin met in Closed Session with Frank Pinter from 11:30
a.m.to 12:10 p.m.
12:10 P.M. Support Services—Frank Pinter
• Review of Chief Deputy Prosecutor Salary was removed from the agenda.
• LTAC recommendation for 2019 Enhanced Visitor Information Services of$12,600 to the Shelton
Chamber of Commerce and$7,200 to the North Mason Chamber of Commerce will be placed on
an agenda in March for approval.
• Ross provided recommendations from the Parks&Trails Advisory Board that include
improvements at Coulter Creek Park,Oakland Bay Park and Foothills Park. The Board will
conduct a park tour to get a better feel for the parks. Cmmr.Neatherlin asked if there were
recommendations to improve the ball fields;Ross responded there was no discussion of ball fields.
Cmmr.Neatherlin asked that in the 2020 budget,there be REET funding allocated by
Commissioner district for park improvements. Ross will prepare a news release to solicit
members for the Parks&Trails Advisory Board vacancies
Board of Mason County Commissioners'Briefing Meeting Minutes
February 19,2019
• Request to fill 3 seasonal help positions at Parks&Trails was approved to move forward. It was
suggested to contact Capital Land Trust to see if they have a volunteer program for park clean up.
• Requests for Supplemental Appropriations and Budget Transfers to the 2019 Budget were
reviewed.
• Frank provided information for a staffing request from Court Clerk Sharon Fogo in response to the
State Auditor Funding against the Clerk's office.The request includes a new.5 FTE Judicial
Specialist I position. There was discussion if this position will resolve the current problems in that
office. Not only is the filing backlogged,the need for staff to have financial knowledge is needed.
Frank will bring back additional information including making this position full time position.
• Review of surplus property valuations will be brought back. Cmmr.Neatherlin stated he was
asked to sign an extension on the Underline property and the Commissioners were good with that.
• Request to lease County parcel and enter into Letter of Intent from Walt Austin Investments.This
was first discussed in November. The property is zoned long term commercial forest and in order
to be rezoned there would have to be the same amount of acreage put into long term commercial
forest land so there is no net loss. Rahn Redmond indicated at the November meeting he had a
property owner willing to do this and Diane was instructed to contact Mr.Redmond and obtain
confirmation. Kell Rowen will look into the zoning options. Loretta Swanson will look into
removing the gravel restriction from the deed.
• Soliciting letters of support for Belfair sewer extension capital budget request. The
Commissioners will contact various entities asking for letters of support and Cmmr.Shutty will
draft a letter from the Commissioners.
• Frank brought up the recruitment process for the Public Works Director. Cmmr.Neatherlin asked
for a recommendation from Jerry Hauth.
• Cmmr.Trask brought up extending the long haul contract for solid waste from the transfer
stations. Bart suggested going to bid. The current contract expires in August 2020. Cmmr.
Neatherlin asked Bart to provide information on the cost.
• Cmmr.Neatherlin asked that he be appointed to represent the Commission on the WSDOT
committee for the SR 3 Freight Corridor project,when the committee is created. The
Commissioners agreed.
The briefings adjourned at 12:50 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty Randy Neatherlin Sharon Trask
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Sheesley, County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
DATE: March 5, 2019 Agenda Item # I
BRIEFING DATE: February 19, 2019
BRIEFING PRESENTED BY: Jerry Hauth and Diane Sheesley
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Bridge Limit Resolution
BACKGROUND: Annually, the County Engineer reports the current status of
all county bridges to the Board of Mason County Commissioners, as a
requirement of Washington Administrative Code (WAC) 136-20-060, and
recommends the Board update the Resolution on Bridge Limits.
An inspection of the 64 bridges in Mason County has been completed. It has
been determined that bridge 1 needs to be posted with maximum load limits and
2 through 6 as one lane travel bridges.
1. Stretch Island Bridge (Bridge #645000015, on the E Eckert Road)
2. Hliboki Bridge (Bridge #102900035, on the Bulb Farm Road)
3. Gosnell Creek Bridge (Bridge #105100023, on the Bolling Road)
4. Eich Road (1) Bridge (Bridge #110700015, on the Eich Road)
5. Eich Bridge (Bridge #110700026, also on the Eich Road)
6. Carlson Bridge (Bridge #016500405, on Beeville Road)
RECOMMENDED ACTION: Recommend the Board approve, the Resolution
establishing load/lane limits for traffic control on six (6) Mason County bridges.
Attachment: Resolution
RESOLUTION NO. -19
BRIDGE LIMITS
WHEREAS,RCW 36.75.270 gives the Board of Mason County Commissioners the authority by resolution
to limit or prohibit classes or types of vehicles on any county bridge and may limit the weight of vehicles which may
travel thereon.
WHEREAS,In compliance with the requirements of the Federal Highway Administration's National
Bridge Inspection Standards(NBIS)for specialized haul vehicle regulatlons,updated bridge load ratings have been
completed as required;and
WHEREAS,load ratings have determined that one(1)of Mason County's sixty-four(64)bridges shall be
posted with a maximum load limits,and
WHEREAS,five(5)of Mason County's Sixty-four(64)bridges shall continue to be posted as one lane.
NOW,THEREFORE,BE IT RESOLVED,that these restrictions be posted,as listed below,for the 2019
calendar year,unless the Board shall modify or remove such restrictions based upon the recommendation of the
County Engineer.
Max No.of Maximum
Bridee No. Bridee Name Load Limit Lanes Speed Limit
645000015 Stretch Island Bridge Type Limit 2 ___--
E Eckert Rd SU4 23 Tons
SU5 24 Tons
SU6 25 Tons
SU7 28 Tons
102900035 Hliboki Bridge ----- I
Bulb Farm Rd.
105100023 Gosnell Creek Bridge ----- I _
Bolling Road
110700015 Eich Road(1)Bridge ---- I -----
Eich Road
110700026 Eich Bridge ----- I -----
Eich Road
016500405 Carlson Bridge ----- I -----
Beeville Road
NOW,THEREFORE,BE IT FURTHER RESOLVED,that the County Engineer shall post the said
bridges as set forth herein. Violation of these limits shall constitute a misdemeanor in accordance with RCW
36.75.270.
DATED this_day of February 2019
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
KEVIN SHUTTY,Chair
ATTEST:
SHARON TRASK,Vice Chair
MELISSA DREWRY,
Clerk of the Board
AtPROVtlzAS TO FORM: RANDY NEATHERLIN,Commissioner
TIM WHITEHEAD,
Ch.Deputy Prosecuting Attorney
cc: Public Works
Sheriff
Prosecutor
Pub].:1 Time: 2/29/19(Bill: Mason County Dept.of Public Works)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Casey Bingham Action Agenda _X
Public Hearing
Other
DEPARTMENT: Community Services EXT: 562
DATE: 3/5/19 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 2/25/19
BRIEFING PRESENTED BY: Casey Bingham
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Amendment No.2 to Agreement NO W2RLSWFA-1719-MaCoPH-00059
Background: This Amendment will increase the contract amount from 116,526.67 To
126,526.67 for the contract years 2018-2019. The increased amount from Ecology is
7,500 and 2,500 matching will come from the tipping fee that is currently funding the
solid waste program. The expected outcomes are to complete one inspection at each
permitted solid waste facility and report the sites inspected quarterly.
This contract has a 25% match requirement that is provided through the tipping fee
the Solid Waste program currently receives.
RECOMMENDED OR REQUESTED ACTION: Approve Amendment 2 of the
W2RLSFWA-1719-MaCoPH-0059 to the consent agenda.
2/27/2019
-� DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO.2
TO AGREEMENT NO.W2RLSWFA-1719-MaCoPH-00059
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND I
MASON COUNTY
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department
of Ecology(ECOLOGY)and MASON COUNTY(RECIPIENT)for the 2017-19 LSWFA Mason Co PH SWE
(PROJECT).
The purpose of this Amendment is to increase the total AGREEMENT budget by$10,000.00 from$116,526.67 to
$126,526.67(state share increase is $7,500 from$87,395.00 to $94,895.00).Funds to increase this AGREEMENT's
budget come from disbursement of unspent funds from other RECIPIENTS.
The AGREEMENT scope of work remains the same. Expected outcomes increase from 250 to 280 complaints
investigated.
TT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
.i'otal Eligible Cost:
Original: 116,526.67 Amended: 126,526.67
I
Project Short Description:
Original:
Mason County Public Health will incur$116,526.67 in costs to monitor and enforce.regulations at solid waste
handling facilities and sites and will investigate, educate and enforce solid waste regulations throughout Mason County.
The County expects facilities to remain in compliance and that 250 complaints or concerns are resolved over the two
year assistance agreement.
Amended:
Mason County Public Health will incur$126,526.67 in costs to monitor and enforce regulations at solid waste
handling facilities and sites and will investigate, educate and enforce solid waste regulations throughout Mason County.
The County expects facilities to remain in compliance and that 280 complaints or concerns are resolved over the two
year assistance agreement.
CHANGES TO THE BUDGET
finding Distribution EG180285
Funding Title: Mason Co SWE
Version 10/30/2015
State of Washington Department of Ecology Page 2 of 5
MASON 60M TY
2017-19 LSWFA Mason Co PH SWE Project
Agreement No.W2RLSWFA-1719-MaCoPH-00059
Amendment No.2
uncing Type: Grant
Funding Effective Date: 07/01/2017 Funding Expiration Date: 06/30/2019
Funding Source:
Title: State Building Construction Account(SBCA)
Type: State
Funding Source%: 100%
Description: Local Solid Waste Financial Assistance
Approved Indirect Costs Rate: Approved State Indirect: 25%
Recipient Match%: 25%
InKind-Interlocal Allowed: No
InKind btlier Allowed: No
Is this Dinding Distribution used to match a federal grant? No
Mason Co SWE Task Total
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Solid Waste Enforcement $ 126,526.67
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Total: $ 126,526.67
CHANGES TO SCOPE OF WORK
Task Number: 1 Task Cost: $126,526.67
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Task Title: Solid Waste Enforcement
Task Description:
Activity: Solid Waste Facilities/Sites (Permitted/Exempt)
RECIPIENT will monitor solid waste handling facility compliance with applicable state solid waste regulations
including but not limited to Chapter 173-350 WAC (Solid Waste Handling Standards), Chapter 173-351 WAC
(Criteria for Municipal Solid Waste Landfills), Chapter 173-304 WAC(Minimum Functional Standards for Solid
Waste Handling), and any related local solid waste regulations, or codes.RECIPIENT will accomplish monitoring of
solid waste handling facilities and sites as prescribed by the applicable solid waste regulation(s), including but not
limited to permitting inspections and oversight,review of groundwater data, and annual review of financial assurance.
Ordinance development necessary to comply with chapter 173-350 WAC,including travel to attend Ecology sponsored
trainings, are eligible costs for reimbursement under this Agreement.
New solid waste permit applications and notices of exemption considered during the grant period for facilities not
ated in this task may be managed under this agreement. There are seven(7)solid waste facilities or sites currently
identified in Mason County with an active solid waste permit:Eells Hill Transferstation(including the Landfill and
Household Hazerdous Waste facility),Hoodsport Drop Box,Union Drop Box,Belfair Drop Box,Washington
Version 10/30/2015
State of Washington Department of Ecology Page 3 of 5
MASON COUNTY
2017-19 LSWFA Mason Co PH SWE Project
Agreement No.W2RLSWFA-1719-MaCoPH-00059
Amendment No.2
corrections Center Composting Facility,North Mason Fiber Company,and the Green Diamond-Dayton Limited
Purpose Landfill. Permit renewals for those facilities shall be issued per Chapt6r 173.350.710(3)WAC and Chapter
70.95.190 RCW. There are currently three(3)solid waste facilities or sites identified in Mason County in post closure
status: Eells Hill Municipal Landfill, Simpson-Matlock Woodwaste Landfill, and the Green Diamond Limited Purpose
Landfill.
RECIPIENT may inspect and monitor sites that are in"exempt"status. Effort must be made to work with additional
qualifying sites to establish them as notified and reporting"exempt"sites. There are nine-(9)solid waste facilities or
sites currently identified in Mason County in exempt status:Mason County Garbage and Recycle,Mason County
Wood Recyclers,Allen M Shearer Trucking, Bill McTumal Enterprises,Peninsula Topsoil,Brady Trucking(two
locations),Associated Steel, and Deer Creek Landscape Supply.
Activity: Solid Waste Investigation,Assistance,Enforcement
RECIPIENT will investigate solid waste related complaints or concerns, including, at the RECIPIENT's discretion,
assisting in the proper handling of abandoned or illegally stored junk or nuisance vehicles. RECIPIENT will offer
technical assistance about solid waste regulations and how to prevent violations and will enforce as necessary.
RECIPIENT will provide public education about proper handling and disposal methods,and how to prevent violations.
Task Goal Statement:
The goal of this task is to protect human health and the environment by preventing violations in the first place.
ECIPIENT expects to reach this goal by providing technical assistance and education,by monitoring for compliance
with state and local solid waste regulations, and by enforcing upon those in non-compliance when necessary.
Task Expected Outcome:
RECIPIENT will complete at least one inspection per calendar year at each permitted solid waste facility or site.
RECIPIENT will track facilities/sites monitored and include the information in quarterly progress reports,including
uploading a copy of inspection reports conducted in the quarter. RECIPIENT will file all issued permits as prescribed
herein.
i
RECIPIENT expects to investigate 280 solid waste related complaints or concerns, including,at the RECIPIENT's
discretion, assisting in the proper handling of abandoned or illegally stored junk or nuisance vehicles.
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Recipient Task Coordinator: Maria Machado
Deliverables
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Number Description Due Date
1.1 Work as defined in the Scope of Work for this agreement is 06/30/2019
implemented.
Version 10/30/2015
State of Washington Department of Ecology Page 4 of 5
MASON COUNTY
2017-19 LSWFA Mason Co PH SWE Project
Agreement No.W2RLSWFA-1719-MaCoPH-00059
Amendment No.2
'undine Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
Mason Co SWE 25 % $ 31,631.67 $ 94,895.00 $ 126,526.67
Total $ 31,631.67 $ 94,895.00 $ 126,526.67
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Version 10/30/2015
State of Washington Department of Ecology Page 5 of 5
MASON COUNTY
2017-19 LSWFA Mason Co PH SWE Project
Agreement No.W2RLSWFA-1719-MaCoPH-00059
Amendment No.2
.AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,
except as expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their
respective organizations to this Amendment.
This amendment will be effective 12/25/2018.
IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety, including all attachments,do
agree in each and every particular and have thus set their hands hereunto.
Washington State MASON COUNTY
Department of Ecology
By: By:
Laurie Davies Date Alex L Paysse Date
Waste 2 Resources
EH Manager
Program Manager
I
Kevin Shutty
i
Chau of the Board of Commissioners Date
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j
Template Approved to Form by
Attorney General's Office
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Version 10/30/2015 j
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1
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _x_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 644
DATE: March 5th, 2019 Agenda Item # g, 3
Commissioner staff to complete)
BRIEFING DATE: February 25, 2019
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval to set a public hearing on Tuesday, March 26, 2019 at 6:15 p.m. to
inform citizens of the availability of funds and eligible uses of the state Community
Development Block Grant (CDBG) and receive comments on proposed activities
specifically funding the Community Action Council of Lewis, Mason &Thurston
Counties (CAC), as well as receive comments on the 2018 program.
BACKGROUND:
Mason County coordinates with the CAC on an annual basis to apply for, receive,
and provide services through a PS-CDBG administered by the Washington State
Department of Commerce (DOC).
In 2018, as with subsequent years, the $104,737 of funding was used to provide
service referrals for a minimum of 6,000 individuals in Mason and Lewis counties of
which a minimum of 3060 must meet HUD's 51% income qualification and provide
direct services and referrals for a minimum of 300 child victims. This year's allotment
is $105,732 of which $3,500 will be used to off-set a portion of our administration
costs.
As a part of the PS-CDBG application process applicants are required to solicit
public input on the proposed activities and services to be provided as well as receive
comments on current programming. This citizen input is to be solicited at a published
Public Hearing.
RECOMMENDED ACTION:
Approval to set a public hearing on Tuesday, March 26, 2018 at 6:15 p.m. to
inform citizens of the availability of funds and eligible uses of the state Community
Development Block Grant (CDBG) and receive comments on proposed activities
specifically funding the Community Action Council of Lewis, Mason &Thurston
Counties, as well as receive comments on the 2018 program.
J:\Grants\CDBG Public Service Grant\2019-2020\Agenda cover to set hearing.doc
NOTICE OF PUBLIC HEARING
PUBLIC SERVICE-COMMUNITY DEVELOPMENT BLOCK GRANT
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public
hearing in the Commission Chambers at Mason County Building I, located at 411 N. 5th Street,
Shelton, Washington, on Tuesday, March 26, 2019 at 6:15 PM.
The purpose of the public hearing is to review community development and housing needs,
inform citizens of the availability of funds and eligible uses of the state Community Development
Block Grant (CDBG), and receive comments on proposed activities, particularly from low- and
moderate-income persons and persons residing in the Mason County area.
$105,732 is proposed to be available annually to the County and the Community Action Council
of Lewis, Mason and Thurston Counties to fund public services that principally benefit low-to
moderate-income persons.
An overview of the proposed public services will be available for review at the Mason County
Commissioners' Office located at 411 N. 5th Street, Shelton, Washington from
March 5, 2019 through March 26, 2019 and on Mason County's website —
www.co.mason.wa.us. Comments may also be submitted in writing to the Mason County
Commissioners, 411 N. 5th Street, Shelton, WA 98584. Comments will be accepted until
March 22, 2019.
Comments on the County's and Community Action Council of Lewis, Mason and Thurston
Counties program's past performance and use of 2018 CDBG Public Services Grant will also be
received.
The Commission Chambers is handicap accessible. Arrangements to reasonably
accommodate special needs, including handicap accessibility or interpreter, will be made upon
receiving twenty-four (24) hour notice. Contact the Commissioners' Office at 360-427-9670 Ext.
419, 411 N. 5th Street, Shelton, WA 98584.
RESOLUTION NO.
RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG)
WHEREAS, Mason County is authorized to apply to the state Department of Commerce for a Community
Development Block Grant (CDBG); and
WHEREAS, Mason County has identified a community development and housing priority need for which
to seek CDBG funding; and
WHEREAS, it is necessary that certain conditions be met to receive CDBG funds;
NOW, THEREFORE, be it resolved that Mason County authorizes submission of this application to the
state Department of Commerce to request $105,732 and any amended amounts to fund public service
activities in coordination with Community Action Council, Lewis, Mason, Thurston and certifies that, if
funded, it:
Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974,
as amended, and other applicable state and federal laws;
Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of
24 CFR 570.486;
Will not use assessments against properties owned and occupied by low- and moderate-income persons
or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and
moderate-income owner-occupants;
Has established or will establish a plan to minimize displacement as a result of activities assisted with
CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended;
Has provided technical assistance to citizens and groups representative of low- and moderate-income
persons that request assistance in developing proposals;
Will provide opportunities for citizens to review and comment on proposed changes in the funded project
and program performance;
Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and
the Fair Housing Act, will affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); and
Has adopted (or will adopt) and enforce a policy to prohibit the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations; and has adopted (or will adopt) and implement a policy to enforce existing applicable
state and local laws against physically barring entrance to or exit from a facility or location which is the
subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section
104(1) of the Title I of the Housing and Community Development Act or 1974, as amended;
Certifies to meeting the National Environmental Policy Act (NEPA) through a determination the CDBG-
funded public services will not have a physical impact or result in any physical changes and are exempt
under 24 CFR 58.34(a), and are not applicable to the other requirements under 24 CFR 58.6; and are
categorically exempt under the State Environmental Policy Act (SEPA) per WAC 197-11-305 (2); and
Mason County designates Frank Pinter as the authorized Chief Administrative Official and authorized
representative to act in all official matters in connection with this application and Mason County's
participation in the Washington State CDBG Program.
Dated this 26th day of March, 2019
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Kevin Shutty, Chair
APPROVED AS TO FORM:
Sharon Trask, Commissioner
Tim Whitehead, Chief DPA
Randy Neatherlin, Commissioner
Department of Commerce
local .
• mmunity ,�,
Development
Block Grant
• • rural communities • • • •
that benefit low- and moderate-income persons
GENERAL PURPOSE GRANTS $10,000,000 0 OUR CORE PURPOSE
For planning or construction of public infrastructure, community Grow and improve jobs in Washington
facilities, affordable housing, and economic development projects. State by championing thriving
communities,a prosperous economy,
Competitive. Maximum grant up to $750,000 based on project type. and suitable infrastructure.
Application materials available in March and due in June.
PROGRAM CONTACT
ECONOMIC OPPORTUNITY GRANTS $300,000 Kaaren Roe
For state and local priority projects resulting in economic resilience Section Manager
and development in rural communities through grant or grant-to- Local Government Division
loan assistance. 360.725.3018
kaaren.roe@commerce.wa.gov
Competitive. Applications accepted throughout the year on a fund
available basis. ELIGIBILITY GUIDELINES:
HOUSING ENHANCEMENT GRANTS $200,000 Eligible applicants are Washington State
cities/towns with less than 50,000 in
For off-site infrastructure or the community facility component of a population and not participating in a CDBG
state Housing Trust Fund project, entitlement urban county consortium;and
Competitive. Maximum grant is generally $200,000. Initial CDBG counties with less than 200,000 in
Housing Enhancement Grant application forms are submitted with a population. Eligible cities/towns and
counties are listed on the CDBG website.
HTF Stage 2 application.
PUBLIC SERVICES GRANTS $1,500,000 Special purpose districts, public housing
For 17 counties and community action agencies to fund new or authorities,community action agencies,
expanded services for lower income persons. economic development councils, other
non-profit organizations,and Indian tribes
Allocated by formula based on population and poverty. Application are not eligible to apply directly to the
materials available February and due in April, state CDBG Program for funding, but may
be a partner in projects and subrecipient
HUD NATIONAL OBJECTIVES of funding with an eligible city/town or
CDBG project activities must meet one of three HUD National Objectives: county applicant.
• Principally benefits low-and moderate-income(LMI) persons
• Aids in the prevention or elimination of slums or blight 1011 Plum Street SE,Olympia,WA 98504
■ Addresses imminent threat to public health or safety littp://www.commerce.wa.gov/cdbg
Funding is contingent on approval of the state's 2019 Action Plan and CDBG
allocation by the US Department of Housing&Urban Development. 11/02/18
2019 CDBG PUBLIC SERVICES GRANT AMOUNTS -proposed
COUNTY GRANT GRANT TOTAL
SUBRECIPIENT—SERVICE PROVIDER (including county
CONTRACT# COMMUNITY ACTION PROGRAM SERVICE AREA administration)
Asotin
19-62210-001 Community Action Partnership Asotin $38,664
Benton
Benton10-002 Benton Franklin Community Action Connections Benton, Franklin $65,884
Chelan Chelan-Douglas Community Action Council Chelan, Douglas $59,992
19-62210-003
Cowlitz Lower Columbia Community Action Council Cowlitz, Wahkiakum $69,959
19-62210-004
Grant
Opportunities Industrialization Center Adams, Grant $121,058
19-62210-005
Grays Harbor
Grays
Coastal Community Action Program Grays Harbor, Pacific $106,593
Jefferson
offers 10-007 Olympic Community Action Programs Clallam, Jefferson $110,431
Kittitas
19titas -008 HopeSource Kittitas $83,567
Klickitat Washington Gorge Action Programs Klickitat, Skamania $69,849
19-62210-009
Mason CAC of Lewis, Mason and Thurston Counties Lewis, Mason $105,732
19-62210-010
Okanogan Okanogan County Community Action Council Okanogan
$84,654
19-62210-011
Skagit
Community Action of Skagit County Skagit $64,296
19-62210-012
Stevens Ferry, Lincoln, Pend
19-62210-013 Rural Resources Community Action Oreille, Stevens $90,271
Walla Walla Columbia, Garfield,
Blue Mountain Action Council Walla Walla $44,851
19-62210-014
Whatcom Opportunity Council Island, San Juan, $129,122
19-62210-015 Whatcom
Whitman
10-016 Community Action Center Whitman $99,106
Yakima
19-62210-017 Northwest Community Action Center Yakima $155,971
TOTAL $1,500,000
t
TITLE 1 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
This Act is the congressionally adopted statute from which most of the CDBG Program
regulations are developed. Section 105(a) identifies eligible activities and is reproduced, in its
entirety, below:
ELIGIBLE ACTIVITIES - Section 105 (a) Activities assisted under this title may
include only:
(1) the acquisition of real property (including air rights, water rights, and other interests therein)
which is (A) blighted, deteriorated, deteriorating, undeveloped, or inappropriately developed
from the standpoint of sound community development and growth; (B) appropriate for
rehabilitation or conservation activities; (C) appropriate for the preservation or restoration of
historical sites, the beautification of urban land, the conservation of open spaces, natural
resources, and scenic areas, the provision of recreational opportunities, or the guidance of
urban development; (D) to be used for the provision of public works, facilities, and
improvements eligible for assistance under this title; or(E) to be used for other public purposes.
(2) the acquisition, construction, reconstruction, or installation (including design features and
improvements with respect to such construction, reconstruction, or installation that promote
energy efficiency) of public works, facilities (except for buildings for the general conduct of
government), and site or other improvements.
(3) code enforcement in deteriorated or deteriorating areas in which such enforcement, together
with public or private improvements or services to be provided, may be expected to arrest the
decline of the area.
(4) clearance, demolition, removal, and rehabilitation (including rehabilitation which promotes
energy efficiency) of buildings and improvements (including interim assistance, and financing
public or private acquisition for rehabilitation, and rehabilitation of privately owned properties
and including the renovation of closed school buildings).
(5) special projects directed to the removal of material and architectural barriers which restrict
the mobility and accessibility of elderly and handicapped persons.
(6) payments to housing owners for losses of rental income incurred in holding for temporary
periods housing units to be utilized for the relocation of individuals and families displaced by
activities under this title.
(7) disposition (through sale, lease, donation or otherwise) of any real property acquired
pursuant to this title or its retention for public purposes.
(8) provisions of public services, including but not limited to those concerned with employment,
crime prevention, child care, health, drug abuse, education, energy conservation, welfare or
recreation needs, if such services have not been provided by the unit of general local
government(through funds raised by the said unit, or received by such unit from the state in
which it is located) during any part of the twelve-month period immediately preceding the date of
submission of the statement with respect to which funds are to be made available under this
title, and which are to be used for such services, unless the Secretary finds that the
discontinuation of such services was the result of events not within the control of the unit of
general local government, except that not more than 15 percent of the amount of any assistance
to a unit of general local government under this title may be used for activities under this
paragraph unless such unit of general local government used more than 15 percent of the
assistance received under this title for fiscal year 1982 or fiscal year 1983 for such activities
S:\CDBG\Website\2014\CDBG-Eligible-Activities.docx
(excluding any assistance received pursuant to Public Law 98-8), in which case such unit of
general local government may use not more than the percentage or amount of such assistance
used for such activities for such fiscal year, whichever method of calculation yields the higher
amount.
(9) payment of the non-federal share required in connection with a federal grant-in-aid program
undertaken as part of activities assisted under this title.
(10) payment of the cost of completing a project funded under Title I of the Housing Act of 1949.
(11) relocation payments and assistance for displaced individuals, families, businesses,
organizations, and farm operations, when determined by the grantee to be appropriate.
(12) activities necessary (A) to develop a comprehensive community development plan, and (B)
to develop a policy-planning-management capacity so that the recipient of assistance under this
title may more rationally and effectively (i) determine its needs, (ii) set long-term goals and
short-term objectives, (iii) devise programs and activities to meet these goals and objectives, (iv)
evaluate the progress of such programs in accomplishing these goals and objectives, and (v)
carry out management, coordination, and monitoring of activities necessary for effective
planning implementation.
(13) payment of reasonable administrative costs related to establishing and administering
federally approved enterprise zones and payment of reasonable administrative costs and
carrying charges related to the planning and execution of community development and housing
activities, including the provision of information and resources to residents of areas in which
community development and housing activities are to be concentrated with respect to the
planning and execution of such activities, and including the carrying out of activities as
described in section 701(e) of the Housing Act of 1954 on the date prior to the date of
enactment of the Housing and Community Development Amendments of 1981.
(14) provision of assistance including loans (both interim and long term) and grants for activities
which are carried out by public or private nonprofit entities, including (A) acquisition of real
property. (B) acquisition, construction, reconstruction, rehabilitation, or installation of(i) public
facilities (except for buildings for the general conduct of government), site improvements, and
utilities, and (ii) commercial or industrial buildings or structures and other commercial or
industrial real property improvements; and (iii) planning.
(15) assistance to neighborhood-based nonprofit organizations, local development corporation,
nonprofit organizations serving the development needs of the communities or non-entitlement
areas, or entities organized under section 301(d) of the Small Business Investment Act of 1958
to carry out a neighborhood revitalization or community economic development or energy
conservation project in furtherance of the objectives of Section 101(c), and assistance to
neighborhood-based nonprofit organizations, for the purpose of assisting, as part of
neighborhood revitalization or other community development, the development of shared
housing opportunities (other than by construction of new facilities) in which elderly families (as
defined in Section 3(b)(3) of the United States Housing Act of 1937) benefit as a result of living
in a dwelling in which the facilities are shared with others in a manner that effectively and
efficiently meets the housing needs of the residents and thereby reduces their cost of housing.
(16) activities necessary to the development of energy use strategies related to recipient's
development goals, to assure that those goals are achieved with maximum energy efficiency,
including items such as:
(A) an analysis of the manner in, and the extent to which energy conservation objectives will
be integrated into local government operation, purchasing and service delivery, capital
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t
improvements budgeting, waste management, district heating and cooling, land use
planning and zoning, and traffic control, parking, and public transportation functions.
(B) a statement of the action the recipient will take to foster energy conservation and the use
of renewable energy resources in private sector, including the enactment and enforcement
of local codes and ordinances to encourage or mandate energy conservation or use of
renewable energy resources, financial and other assistance to be provided (principally for
the benefit of low- and moderate-income persons) to make energy conserving
improvements to residential structures, and any other proposed energy conservation
activities.
(17) provisions of assistance to private, for-profit entities, when the assistance is necessary or
appropriate to carry out an economic development project.
(18) the rehabilitation or development of housing assisted under Section 17 of the United States
Housing Act of 1937.
(19) provision of assistance to facilitate substantial reconstruction of housing owned and
occupied by low-income persons (A)where the need for reconstruction was not determinable
until after rehabilitation under this section had already commenced, or (B)where the
reconstruction is part of a neighborhood rehabilitation effort and the grantee (i) determines the
housing is not suitable for rehabilitation, and (ii) demonstrates to the satisfaction of the
Secretary that the cost of substantial reconstruction is significantly less than the cost of new
construction and less than the fair market value of the property after substantial reconstruction.
(20) provision of technical assistance to public or nonprofit entities to increase the capacity of
such entities to carry out eligible neighborhood revitalization or economic development
activities, which assistance shall not be considered a planning cost as defined paragraph (12) or
administrative cost as defined in paragraph (13).
(21) housing services, such as housing counseling, energy auditing, preparation of work
specification, loan processing, inspections, tenant selection, management of tenant-based
rental assistance, and other services related to assisting owners, tenants, contractors, and other
entities, participating or seeking to participate in housing activities authorized under this section,
or under Title II of the Cranston-Gonzalez National Affordable Housing Act, except that activities
under this paragraph shall be subject to any limitation on administrative expenses imposed by
any law.
(22) provision of assistance by recipients under this title to institutions of higher education
having a demonstrated capacity to carry out eligible activities under this subsection for carrying
out such activities.
(23) provision of assistance to public and private organizations, agencies, and other entities
(including nonprofit and for-profit entities) to enable such entities to facilitate economic
development by.-
(A)
y:(A) providing credit (including providing direct loans and loan guarantees, establishing peer
lending programs) for the establishment, stabilization, and expansion of microenterprises.
(B) providing technical assistance, advice, and business support services (including
assistance, advice, and support relating to developing business plans, securing funding,
conducting marketing, and otherwise engaging in microenterprise activities) to owners of
microenterprises and persons developing microenterprises.
(C) providing general support(such as peer support programs and counseling)to owners of
microenterprises and persons developing microenterprises.
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(24) activities necessary to make essential repairs and to pay operating expenses necessary to
maintain the habitability of housing units acquired through tax foreclosure proceedings in order
to prevent abandonment and deterioration of such housing in primarily low-income
neighborhoods.
(25) provision of direct assistance to facilitate and expand home ownership among persons of
low-income (except that such assistance shall not be considered a public service for purpose of
paragraph (8) by using such assistance to:
(A) subsidize interest rates and mortgage principal amounts for low-income home buyers.
(B) finance the acquisition by low-income home buyers of housing that is occupied by the
home buyers.
(C) acquire guarantees for mortgage financing obtained by low-income home buyers from
private lenders (except that amounts received under this title may not be used under this
subparagraph to directly guarantee such mortgage financing and grantees under this title
may not directly provide such guarantees).
(D) provide up to 50 percent of any down payment required from low-income home buyer.
(E) pay reasonable closing costs (normally associated with the purchase of a home)
incurred by low-income home buyer.
(b) Upon the request of the recipient of assistance under this title, the Secretary may agree
to perform administrative services on a reimbursable basis on behalf of such recipient in
connection with loans or grants for the rehabilitation of properties as authorized under
subsection (a)(4).
(c)(1) In any case in which an assisted activity described in paragraph (14) or(17) of
subsection (a) is identified as principally benefiting persons of low-income, such activity
shall:
(A) be carried out in a neighborhood consisting predominately of person of low-income and
provide services for such person.
(B) involve facilities designed for use predominately by person of low-income.
(C) involve employment of persons, a majority of whom are persons of low-income.
(2)(A) In any case in which an assisted activity described in subsection (a) is designed to
serve an area generally and is clearly designed to meet identified needs of persons of low-
income in such area, such activity shall be considered to principally benefit persons of low
income if(i) not less than 51 percent of the residents of such area are persons of low-
income; (ii) in any metropolitan city or urban county, the area served by such activity is
within the highest quartile of all areas within the jurisdiction of such city or county in terms of
the degree of concentration of persons of low-income; or(iii) the assistance for such activity
is limited to paying assessments (including any charge made as a condition of obtaining
access) levied against properties owned and occupied by persons of low-income to recover
the capital cost for a public improvement.
(B) The requirements of subparagraph (A) do not prevent the use of assistance under this
title for the development, establishment, and operation for not to exceed 2 years after its
establishment of a uniform emergency telephone number system if the Secretary
determines that.
S:\CDBG\Website\2014\CDBG-Eligible-Activities.docx
(i) such system will contribute substantially to the safety of the residents of the area served
by such system.
(ii) not less than 51 percent of the use of the system will be by persons of low-income.
(iii) other federal funds received by the grantee are not available for the development,
establishment, and operation of such system due to the insufficiency of the amount of such
funds, the restrictions on the use of such funds, or the prior commitment of such funds for
other purposes by the grantee. The percentage of the cost of the development,
establishment, and operation of such a system that may be paid from assistance under this
title and that is considered to benefit low-income persons is the percentage of the population
to be served that is made up of persons of low-income.
(3)Any assisted activity under this title that involves the acquisition or rehabilitation of
property to provide housing shall be considered to benefit persons of low-income only to the
extent such housing will, upon completion, be occupied by such persons.
INELIGIBLE ACTIVITIES
Although ineligible activities are not specifically identified in Title I, the Code of Federal
regulations (CFR's), developed from the statute, provide guidance. According to 24 CFR
570.207, the general rule is that any activity that is not authorized under the provisions of
570.201 - 570.206 of this Subpart is ineligible to be carried out with CDBG funds. This
section identifies three specific activities that are ineligible and provides guidance thought to
be necessary in determining the eligibility of several other activities frequently associated
with housing and community development.
(A) the following activities may not be carried out using CDBG funds:
(1) Buildings or portions thereof used predominantly for the general conduct of government
cannot be assisted with CDBG funds. Such buildings include, but are not limited to: city
halls and other headquarters of government where governing body of the recipient meets
regularly, courthouses, and other state or local government office buildings. This does not
exclude, however, the removal of architectural barriers under Subpart 570.201 (k) and
historic preservation under 570.202(d) involving any such building. Also, where acquisition
of real property includes an existing improvement which is to be utilized in the provision of a
building or facility for the general conduct of government, the portion of the acquisition cost
attributable to the land is eligible provided such acquisition meets a national objective,
(570.208).
(2) General government expenses. Except as otherwise specifically authorized in this
Subpart or under OMB Circular A-87, expenses required to carry out the regular
responsibilities of the unit of general local government are not eligible for assistance under
this Part.
(3) Political activities. CDBG funds shall not be used to finance the use of facilities or
equipment for political purposes or to engage in other partisan political activities, such as
candidate forums, voter transportation, or voter registration. However, a facility originally
financed in whole or in part with CDBG funds may be used on an incidental basis to hold
political meetings, candidate forums, or voter registration campaigns, provided that all
parties and organizations have access to the facility on an equal basis, and are assessed
equal rent or use charges, if any.
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(B) The following activities may not be carried out with CDBG funds unless authorized under
provisions of 570.203 or as otherwise specifically noted herein, or when carried out by a
subrecipient under the provisions of 570.204.
(1) Purchase of equipment. The purchase of equipment with CDBG funds is generally
ineligible.
(i) Construction equipment. The purchase of construction equipment is ineligible, but
compensation for the use of such equipment through leasing, depreciation, or use
allowances pursuant to OMB Circulars A-87 or A-122 as applicable for an otherwise eligible
activity is an eligible use of CDBG funds. However, the purchase of construction equipment
for use as part of a solid waste disposal facility is eligible under Subpart 570.201(c).
(ii) Fire protection equipment. Fire protection equipment is considered for this purpose to be
an integral part of a fire protection facility and thus, purchase of such equipment would be
eligible under 570.201(c).
(iii) Furnishings and personal property. The purchase of equipment, fixtures, motor vehicles,
furnishings, or other property which is not an integral structural fixture is generally ineligible.
CDBG funds may be used, however, to purchase, or to pay depreciation or use allowances
(in accordance with OMB Circulars A-87 or A-122, as applicable), for such items when
necessary for use by a recipient or its subrecipients in the administration of activities
assisted with CDBG funds, or when eligible as fire fighting equipment, or as a public service
pursuant to Subpart 570.201(e).
(2) Operating and maintenance expenses. The general rule is that any expense associated
with repairing, operating or maintaining public facilities and services is ineligible. Specific
exceptions to this general rule are operating and maintenance expenses associated with
public service activities, interim assistance and office space for program staff employed in
carrying out the CDBG program. For example, where a public service is being assisted with
CDBG funds, the cost of operating and maintaining that portion of the facility in which the
service is located is eligible as part of the public service. Examples of ineligible operating
and maintenance expenses are:
(i) Maintenance and repair of streets, parks, playgrounds, water and sewer facilities,
neighborhood facilities, senior centers, centers for the handicapped, parking and similar
public facilities. Examples of maintenance and repair activities for which CDBG funds may
not be used include the filling of pot holes in streets, repairing cracks in sidewalks, the
mowing of recreational areas, and the replacement of expended street light bulbs.
(ii) Payment of salaries for staff, utility costs and similar expenses necessary for the
operation of public works and facilities.
(3) New housing construction. Assistance may not be used for the construction of new
permanent residential structures or for any program to subsidize or finance such new
construction, except:
(i) As provided under the last resort housing provisions set forth in 49 CFR Part 24.
(ii) As authorized under 570.201(m).
(iii)When carried out by a subrecipient pursuant to 570.204(a).
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t
CITIZEN PARTICIPATION
Public participation,is a CDBG requirement.
This guide includes detailed information on
i # t how to meet the federal requirements. Sample
notices and handouts are included.
Ii
Review ALL the materials with the staff person
responsible for public hearings and establish a
timeline for r_omnletion. You can't start on this
To apply for CDBG funds, a jurisdiction must show it has involved its citizens in the CDBG application
process and complied with the specific federal citizen participation requirements outlined in 24 CFR
570.486. The purpose of these activities is to inform residents and decision-makers of the availability of
CDBG funds and to provide an opportunity for community members to present potential projects and
offer input on proposed projects.
HELPFUL HINT. Plan for the required initial public hearing NOW! Decide the hearing date and then
work backward to determine when and how the public announcement must be published to allow
sufficient notice time and outreach.
If a jurisdiction intends to apply for more than one type of CDBG grant during the same year, it is
advisable to contact the CDBG office to discuss how to coordinate these citizen participation and public
hearing requirements.
THE MINIMUM CITIZEN PARTICIPATION STEPS
1. Assess Demographics. Review local demographic data to determine if it is reasonable to expect a
significant number of non-English speaking residents to participate in the public hearing. Advertise
and conduct the public hearing in accordance with this assessment.
2. Develop and Publish Notice. Publish an official announcement of the hearing, providing reasonable
advance notice. A sample public hearing notice with required language is provided on page 48.
3. Conduct Hearing. Conduct at least one public hearing prior to submission of the CDBG application.
This hearing must be held at a convenient time and location to encourage citizen participation. At the
hearing, distribute the CDBG handouts on the availability and eligible uses of CDBG funds, and the
CDBG citizen participation regulations at the public hearing. CDBG public hearing handout in
English is provided in this guide. The Spanish version is available on the CDBG website under
Guidance.
4. Adopt Grievance Procedure. Adopt a grievance procedure for the use of CDBG funds. The
grievance procedure must provide citizens the address, phone number, and times for submitting
complaints and grievances, and provide timely written answers to written complaints and grievances,
within 15 working days where practicable. A sample grievance procedure is provided on the CDBG
website under Guidance.
5. Document Citizen Participation. Complete and submit the Citizen Participation Documentation
form with all necessary public hearing documentation as part of your CDBG application. Along with
the Citizen Participation Documentation form, submit a copy of the hearing announcement, an
affidavit of publication, documentation of outreach to non-English speaking residence (if applicable)
and a copy of the public hearing minutes. If the official minutes are not available by the application
due date, instead include a statement from the clerk indicating when the minutes will become
available and send the minutes as soon as possible.
CITIZEN PARTICIPATION REQUIREMENTS INFORMATION
A. What is a Public Hearing?
A public hearing is a meeting of a governmental body during which the public is invited to the
council or board of county commissioners, who will primarily listen and receive public input. The
comments received go into the public record. A public hearing may be held as part of a
regularly scheduled public meeting, but do not assume a regular council or board meeting
automatically meets the public hearing requirement.
B. Meeting the Needs of Non-English Speaking Residents
The federal citizen participation regulations state that "public hearings shall be conducted in a
manner to meet the needs of non-English speaking residents where a significant number of
non-English speaking residents can reasonably be expected to participate." The applicant
jurisdiction must review local demographic data and consider the potential impacts of the
proposed project to determine the appropriate outreach steps and accommodations to meet the
needs of non-English speaking residents.
If the result is over 10% for any single language, then additional outreach and additional
accommodations are necessary as described in the Citizen Participation Documentation form
and sample Public Hearing Notice to encourage participation from non-English speaking
residents.
Of the 17 counties proposed to receive a 2019 CDBG Public Services Grant, only the following
counties show over 10% of the population speaks English "less than very well". This
information is based on "Origins and Language",Table Number DP02 "Selected Social
Characteristics in the US 2013-2017 American Community Survey 5-Year Estimates",
"Language Spoken at Home" section. Data on the number and percent of non-English speaking
residents in a jurisdiction can be found on the US Census website at
http://factfinder2.census.gov
County Language Percentage
Grant County Spanish 17.3%
Yakima County Spanish 16%
C. Public Hearing Notice
When must the advance notice be made? A legal notice is generally published at least two
weeks before the hearing date. The notice must meet the local public hearing notice
requirements.
Where must the notice be made?—The hearing must be well advertised, generally in the official
local paper. If it meets the local notice requirements, the hearing notice can be on an official on-
line source. In addition, public notice can be made using community bulletin boards, local
newsletters, billing statements, newspaper articles or door-or-door distribution. Residents within
those areas in which CDBG funds are proposed to be used, especially the low- and moderate-
income persons, should be encouraged to attend or provide comment.
What must the notice say?—A sample notice is provided in this guide.
D. Public Hearing Logistics
f
What must the CDBG hearing cover?—The purpose of the hearing is to obtain citizens' views
and respond to proposals and questions. The hearing must cover community development and
housing needs as well as the availability of CDBG funds. This purpose is supported by
distributing the required CDBG handouts. Distributing additional materials describing the
proposed project(s) is advisable. Spanish versions of the handouts is provided on the CDBG
website under Guidance.
Who must conduct the hearing?—The applicant county must conduct the hearing. Although
some applications are developed by potential subrecipients such as community organizations or
special districts, these organizations cannot conduct the hearing and have it meet CDBG
requirements.
When must the hearing be held? — Prior to submission of the CDBG application and within 18
months of the application submittal date.
Where must the hearing be held?—The hearing location must be accessible to persons of
disability. The location must also be convenient for persons likely impacted by the proposed
project. This is particularly relevant for a county proposing a project in a community that is far
from the county seat.
NOTE: If funded, an additional public hearing will be required towards the end of the project to
review and receive comments on the project's performance. This final public hearing should be
included in your proposal's Work Plan and can be conducted at the same time as the new public
hearing (see item #5 of the sample public hearing notice). Also if funded, a public hearing would be
required if activities are proposed to be added, deleted or substantially changed from the original
proposal.
E. Grievance Procedure
What must the procedure do? —The grievance procedure must provide citizens the address,
phone number, and times for submitting complaints and grievances, and provide timely written
answers to written complaints and grievances, within 15 working days where practicable. An
existing Grievance Procedure may be submitted with the application. A sample grievance
procedure is provided in this guide.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Giraldes Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: March 5, 2019 Agenda Item # g
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8062579-8062935 $ 1,454,242.71
Direct Deposit Fund Warrant #s 56831-57198 $ 751,201.71
Salary Clearing Fund Warrant #s 7004248-7004274 $ 530,238.89
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County
Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners
the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 3,744,795.36
Direct Deposit YTD Total $ 2,752,111.20
Salary Clearing YTD Total $ 2,875,602.06
Approval of Treasure Electronic Remittances YTD Total $ 127,760.57
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant #s 8062579-8062935 $ 1,454,242.71
Direct Deposit Fund Warrant #s 56831-57198 $ 751,201.71
Salary Clearing Fund Warrant #s 7004248-7004274 $ 530,238.89
Attachment(s): originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dawn Twiddy Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT:422
COMMISSION MEETING DATE: March 5, 2019 Agenda Item # B.5
(Commissioner staff to
complete)
BRIEFING DATE: 2/25/19
BRIEFING PRESENTED BY: Dawn Twiddy
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval for the Chair to sign an Addendum to the Hold Harmless and
Marketing Agreement with Liberty Mutual Insurance Company to offer a voluntary
discount insurance program to employees.
Background: Liberty Mutual's program offers employees a voluntary insurance
discount program. Liberty Mutual is offering employees of Mason County the same
contract discount rates as the WA State program. Through this voluntary program,
employees will be eligible for a 12% discount on their vehicle insurance and a 5%
discount on home and other insurances. The Liberty Mutual rep would meet with
employees voluntarily just like AFLAC and our deferred comp representatives. Should
an employee not meet the Liberty Mutual standards for coverage, the Addendum
allows the representative to look to a partner carrier for coverage.
RECOMMENDED ACTION: Approval for the Chair to sign an Addendum to the Hold
Harmless and Marketing Agreement with Liberty Mutual Insurance Company to offer a
voluntary discount insurance program to employees.
Attachment: Liberty Mutual Addendum to the Hold Harmless and Marketing
Agreement
t
Liberty Mutual Insurance
157 Berkeley Street
Boston,MA 02116
February 4, 2019
Purpose of Amendment
Thank you for being a valued Liberty Mutual partner! We are excited to share our new initiative
with you-soon we'll be able to provide even more comprehensive product offerings through our
partnership.
Currently,out affinity program includes only Liberty Mutual products. Liberty Mutual has now
partnered with a panel of trusted insurance carriers to create a broader market of coverage solutions.
Your Program will continue to market and sell Liberty Mutual first;choice will simply provide a
better customer experience by allowing for additional options outside of the existing Program when
the Liberty Mutual products are not the solution for a customer. Our goal is to provide a best in
class customer experience and choice will help us to reach that goal.
Amendment Overview
• The attached amendment outlines the terms of the choice program. Please reach out to your
Liberty Mutual relationship manager or PDSharedServices@hbeMrnutual.com with any
questions about these terms or the choice program.
• Please review and return a signed copy of this amendment within 30 days of receipt.
Thank you for your prompt attention to the attached amendment. We look forward to working
with you to continue building a successful partnership.
Liberty Mutual Strategic Partnerships
r
t
ADDENDUM
Mason County and Liberty agree that the Program shall include Liberty's choice program once the
choice program becomes available. Liberty may offer Partner's Employees alternative options
offered by third party carriers if a Liberty offering does not meet an Employee's needs. The choice
program shall include an internal choice option where Liberty may quote and bind options from an
additional carrier panel("Internal Choice")and an external choice option where Liberty may refer
Employees to third.party partners for additional offerings ("External Choice'.
In addition,Liberty may make a choice offer available on Partner's co-branded website where
Employees may be directed to click on a third party offer for additional options ("Digital Choice").
The choice program shall remain in effect for the term of the Agreement Additionally,either party
may terminate the choice program upon sixty(60) days written notice to the other party with no
impact to the remainder of the Agreement
Administration of the choice program and any referrals made within the choice program shall
remain in Liberty's sole discretion. Ownership of all business and control of all policy expirations
and renewals written through the choice program shall remain with Liberty.
Partner Signee Liberty Mutual Signee
Print name
Title
Date
Email
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Todd Parker Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services EXT:
COMMISSION MEETING DATE: 3/5/19 Agenda Item # g (P
Commissioner staff to complete)
BRIEFING DATE: 2/25/19
BRIEFING PRESENTED BY: Lydia Buchheit / Todd Parker
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Interlocal Agreement—Affordable Housing
Background:
Required by RCW 36.22.178, Affordable Housing Local Document Recording Fees
RECOMMENDED ACTION:
Approval of Interlocal Agreement between the City of Shelton and Mason County for
affordable housing and homeless services.
Attachment(s):
ILA
I:\Community Services-Public Health\PH_03.05.19 C.Action Agenda_ILA 2060.doc
INTERLOCAL AGREEMENT
Between Mason County and the City of Shelton for
Affordable Housing and Homeless Services
This Interlocal Agreement is entered into by and between Mason County(hereinafter the
"County"), a political subdivision of the State of Washington, and the City of Shelton
(hereinafter the "City"), municipal corporation within Mason County,for the purposes of
declaring a collaborative effort to increase affordable housing options and end
homelessness in Mason County.
WHEREAS, Section 2 of the Affordable Housing for All Surcharge (RCW
36.22.178) requires the portion of the surcharge retained by a county shall be allocated
to eligible housing activities that serve extremely low and very low income households
in the county and the cities within a county according to an Interlocal Agreement
between the county and the cities within the county consistent with countywide and local
housing needs and policies;
WHEREAS, the County and the City agree to work together and pool resources
necessary to address common gaps in meeting basic health and human services needs
within Mason County;
WHEREAS, pooling and coordinating building, planning, health and human
services resources can be more effective in meeting these needs;
WHEREAS, there is a benefit to the participating Parties to develop common
approaches utilizing Evidence Based and Promising Practices to meet these needs; and
WHEREAS, the Housing and Behavioral Health Advisory Board (resolution 33-18,
2018), made up of one County Commissioner, one Board of Health member, one City
Council member, and citizens serves as the structure to identify needs, gaps and make
funding recommendations to the Mason County Board of County Commissioners for
affordable housing, behavioral health and homelessness services;
NOW THEREFORE, in consideration of the mutual agreements made herein
and the mutual benefits received hereunder, the Parties agree to cooperate on
matters of affordable housing and ending homelessness in the following ways:
I. Guiding Principles:
A. The Housing Sections of the County and City Comprehensive Plans
show a united vision for affordable housing and ending homelessness;
development regulations; zoning, and other ordinances impacting housing
affordability are consistent with both general and specific elements of the
Comprehensive Plans:
B. The principles of collective impact (common agenda, shared measures,
aligned activities, communication and backbone organizations) are honored;
C. The community work and funding recommendations of the Housing and
Behavioral Health Advisory Board are honored;
D. The funding awards and approval to enter into contracts by the Mason
County Board of County Commissioners are supported;
E. The Fund Management, including the request for proposal and
corresponding policies and procedures recommended by the Housing and
Behavioral Health Advisory Board and set forth by Mason County Community
Services, Department of Public Health are honored;
F. Data to help parties make informed decisions and policies regarding
housing and activities to end homelessness will be gathered regularly and
shared;
G. Parties to this Interlocal Agreement will partner with supporting agencies
and departments that are willing to be actively engaged such as, but not limited
to, the Chamber of Commerce, Economic Development Council, WorkSource,
DSHS, Planning Advisory Commission, School Boards, Asset Building
Coalition, Area Agency on Aging, Olympic College, and Mason Transit; and,
H. Funding results, not programs will be the goal; no proposal or idea is too
small or too big.
II. Legal Scope: This Interlocal Agreement creates no separate legal entity.
III. Publication: Prior to its entry into force, this Interlocal Agreement shall be filed
with the Mason County's Auditor's Office or posted on the websites of the County and
City per RCW 39.34.040.
IV, Effective Date: This Interlocal Agreement shall be effective upon the date of
the last signature of all the parties hereto.
V. Waiver: No waiver by any party of any term or condition of this Interlocal
Agreement shall be deemed or construed to constitute a waiver of any other term or
condition or of any subsequent breach, whether of the same or different provision.
VI. Amendment: The provisions of this Interlocal Agreement may be amended
with the unanimous approval of all Parties. No additions to, or alterations of, the
terms of this Interlocal Agreement shall be valid unless made in writing and formally
approved and executed by the duly authorizing agents of all Parties. Amendments to
the Interlocal Agreement executed prior to July will take effect the following fiscal year.
VII. Applicability of Law: This Interlocal Agreement is and shall be construed as
being executed and delivered within the State of Washington and it is mutually
understood and agreed by each party hereto that all Agreements and Statements of
Work shall be governed by laws of the State of Washington, both as to interpretation
and performance. The Parties agree that the venue for enforcement of any provisions !
shall be the Superior Court of Mason County
VIII. Severability: If any section of part of this Interlocal Agreement is held by a
court to be invalid; such action shall not affect the validity of any other part of this
Agreement.
IX. Entire Agreement: The Parties agree that this Interlocal Agreement is the
complete expression of the terms hereto, and any oral representations or
understandings not incorporated herein are excluded. Further, any modifications of
this Interlocal Agreement shall be in writing and signed by all Parties.
i
i
IN WITNESS WHEREOF, the Parties hereto have caused this Interlocal Agreement to
be executed by the dates and signature herein under affixed. The persons signing this
Interlocal Agreement on behalf of the Parties represent that each has authority to
execute this Interlocal Agreement on behalf of the Party entering into this Interlocal
Agreement.
Mason County City of Shelton
Chair, Board of County Commissioners AdministraO, City of Shelton
Date DateV
Approved as to form:
TIM WHITEHEAD
PROSECUTING ATTORNEY Approved as to form:
E5 _ I
- BV. _ nib
Deputy ecuting �ity Attorney
Attorney
1
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Frank Pinter Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT:530
COMMISSION MEETING DATE: March 5, 2019 Agenda Item# O.1
(Commissioner staff to complete)
BRIEFING DATE:3/4/19
BRIEFING PRESENTED BY:Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of Memorandum of Understanding between Mason County, Mason County
Sheriff's Office and the Woodworkers Local W 38, I.A.M., Corrections and Support Staff.
Converting one Community Service Officer(CSO)to one Commissioned Deputy Sheriff
position.There is no increase in full time equivalency(FTE)for the Sheriff's Office.
BACKGROUND: Both the Sheriff and the Woodworkers Local @ 38, I.A.M., Corrections and
Support Staff recognize the duties of service of civil process subpoenas shall be done by that
of a fully Commissioned Deputy Sheriff and not by CSO.The civil process subpoena duty is a
duty currently listed in the position description of a Commissioned Deputy Sheriff; therefore,
no changes will be made to it.
The change is based on safety of the employee serving subpoena's, court orders,writs,and
other orders of the court to individuals in the community, and based on the aggressive,
confrontational, assaultive, and dangerousness of some of the those individuals being served,
and based on the fact that a fully Commissioned Deputy Sheriff has the training,experience,
and equipment to appropriately deal with dangerous situations,the Sheriff requests the
transfer of a Community Service Officer to a Commissioned Deputy Sheriff.
BUDGET IMPACTS:The Budget Manager will present budget impacts.
RECOMMENDED ACTION:Approval of Memorandum of Understanding between Mason
County, Mason County Sheriff's Office and the Woodworkers Local W 38, I.A.M.,Corrections
and Support Staff. Converting one Community Service Officer(CSO)to one Commissioned
Deputy Sheriff position.There is no increase in full time equivalency(FTE)for the Sheriff's
Office.
Attachment: Memorandum of Understanding
44
MEMORANDUM OF UNDERSTAND
Between
Mason County/Mason County Sheriff
Woodworkers Local Lodge W38 I.A.M.
Corrections/Support Staff
Mason County Sheriff's Office Employees Guild—Deputy Sheriffs
WHERAS,Mason County,Mason County Sheriff,Woodworkers Local Lodge W38 I.A.M.
Corrections/Support Staff,and Mason County Sheriff's Office Employees Guild—Deputy Sheriffs
agree that the service of civil process subpoenas shall be transferred to that of a fully
Commissioned Deputy Sheriff from that of a Community Service Officer,
WHEREAS,based on the safety of the employee serving subpoena's,court orders,writs,and
other orders of the court to individuals in the community,and based on the aggressive,
confrontational,assaultive,and dangerousness of some of those individuals being served,and
based on the fact that an fully Commissioned Deputy Sheriff has the training,experience,and
equipment to appropriately deal with dangerous situations,the Sheriff requests the transfer of a
Community Service Officer to a Commissioned Deputy Sheriff.
WHEREAS,this Memorandum of Understanding shall resolve any and all grievances between
Mason County,Mason County Sheriff,Woodworkers Local Lodge W38 I.A.M.
Corrections/Support Staff,and Mason County Sheriff's Office Employees Guild—Deputy Sheriffs
As agreed,on this day of February 2019
As to form
Chief Deputy Prosecutor Date
Commissioner,Chair Date
Mason County Sheriff Date
Woodworkers Local Lodge W38 I.A.M. Date
Mason County Deputy Sheriffs Guild Date
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Frank Pinter Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 530
COMMISSION MEETING DATE: March 5, 2019 Agenda Item# $ g
(Commissioner staff to
complete)
BRIEFING DATE: 3/4/19
BRIEFING PRESENTED BY: Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to create, post, and fill one Election Technician position in the
Auditor's Office, one Judicial Support Specialist I in the Clerk's Office, and one
Combined Sewer&Water Operator in the Public Works—Utilities & Waste
Department.
BACKGROUND: The Mason County Auditor, Clerk and the Public Works Director each
requested one additional FTE due to expanded workloads and to meet minimum
requirements of compliance within each of their departments.
BUDGET IMPACTS:
RECOMMENDED ACTION: Approval to create, post, and fill one Election Technician
position in the Auditor's Office, one Judicial Support Specialist I in the Clerk's Office,
and one Combined Sewer & Water Operator in the Public Works—Utilities & Waste
Department.
Attachment:
1C\
Commander,Seattle District Corps of Engineers
ATTN: Mr.Guy Green
Chief,Civil Works Branch,CENWS-PM
P.O. Box 3755
Seattle,WA 98124
Skokomish River Basin Ecosystem Restoration Plan—RM 9 Project
Dear Commander Geraldi:
The Board of Mason County Commissioners thank you and the Seattle District team for conducting the recent
Executive meeting held on January 29,2019 with project partners the Skokomish Tribe and Mason
Conservation District. We left the meeting with a clear understanding of our role in ascertaining landowner
willingness and securing rights of entry by February 28th to maintain the strict project delivery schedule.
It has been our staffs top priority and the Seattle District team has provided timely and informative support to
that end. The Mason Conservation District,county and USACE team recently held two 3-hour meetings with
the Johnson family to share information, hear concerns,and respond to questions and requests. The Johnson
family declined to grant rights of entry as of February 28,2019.
We believe the extremely compressed timeline may be contributing to the decision to not grant a right of
entry and respectfully request a two week extension to perform the following:
• Summarize respective property owner/county positions;
• Conduct 1—2 additional meetings with the Johnson family;and
• Investigate options for securing property rights and update the drilling schedule.
We understand the importance of keeping on schedule. It is further understood that if we do not have the
Johnson family rights of entry by close of business March 15,2019 the River Mile 9 project may be removed
from the overall project scope of work.
Respectfully,
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty Randy Neatherlin Sharon Trask
Chair Commissioner Commissioner
--
Peninsula
CREDIT UNION 'Zif4
1854
MEMORANDUM of UNDERSTANDING
Peninsula Community Federal Credit Union Mason County Commission
521 W.Railroad Ave. 411 N 5t St
Shelton,WA 98584 Shelton,WA 98584
ALLIANCE
The mission of the Mason County Commission(Partner) is to provide essential and mandated services which
will preserve and benefit the health,safety, and welfare of the general public in a professional and courteous
manner through the effective and equitable management of available public resources. Partner recognizes that
its employees and volunteers are the foundation upon which these services are provided.
Originally created in 1935,Peninsula Community Federal Credit Union(Credit Union)is one of the nation's first
community chartered, member-owned credit unions. Serving more than 19,000 members, Credit Union is
committed to community development and involvement through various outreach programs. Credit Union is
applying for a US Treasury Community Development Financial Institution (CDFI) Financial Assistance
(FA) Grant and is seeking to bring up to one million dollars into the community.
COMMUNITY CHALLENGES AND NEEDS
More housing inventory needs to be built in order to increase workforce housing availability and affordability.
First mortgage fmancing is bleak in Mason County. This compounds the need for the development of additional
housing stock which is constricting the financing of first mortgages by mainstream lenders, shutting people of
modest means out of the market. There was a 56%reduction in loans funded between 2016 and 2017 (Callahan
Mortgage Analyzer, 2018). The volume of funded first mortgages in 2016 was 1,954 which reduced to 1,100 in
2017. Of the 176 fmancers, 129 produced no mortgages or had negative loan growth in Mason County,45 of
which had negative growth.
Mason County's median home value and homeownership cost increased by 88%in the past 20 years (Zillow
2018). In the five years from 2012 to 2017, rents increased by nearly 20% (Zillow). Hourly wages in Mason
County increased 7% over the same five years (Employment Security Department, State of Washington 2018).
There is a critical need for primary and secondary housing stock. Affordable housing inventory drives the crisis.
Mason County's housing underproduction has seen a significant decline. From 2000-2016, 1.20 housing units
were built for each new household formed, compared to 0.54 units built for each new household between 2010-
2016(Washington Office of Financial Management Data on Housing Units and Population 2010 and 2016). A
byproduct of this reduction is the 60%reduction in purchase inventory occurred between QI 2010 to Q2 2018
(Tableau NWCUF). The towns of Allyn, Grapeview,Hoodsport, Skokomish and Union have zero affordable
housing rentals, zero rent assisted properties and zero low income apartments. In Hoodsport 100%of renters are
housing burdened and 28%of residents rent(HUD 2018).
7 '
J Credit Union will be seeking to expand their work addressing the affordable housing crisis in Mason
County with the Affordable Workforce Housing Program. Partner will support Credit Union by acting for the
advancement of permitting and zoning beneficial to affordable workforce housing in Mason County. Credit
Union will provide financial education and Affordable Workforce Housing products and services Credit
Union and Partner will plan on meeting regularly regarding their partnership, facilitated by Credit Union.
PARTNER RELATIONSHIP
Credit Union will be seeking to expand their work addressing the affordable housing crisis in Mason
County with the Affordable Workforce Housing Program. Partner will support Credit Union by acting for the
advancement of permitting and zoning beneficial to affordable workforce housing in Mason County. Credit
Union will provide financial education and Affordable Workforce Housing products and services Credit
Union and Partner will plan on meeting regularly regarding their partnership, facilitated by Credit Union.
TERMS:
1. This MOU does not create any right or benefit, nor does it create any employment relationship between
the parties.
2. Both parties are responsible for their own expenses related to this MOU.
3. No liability will arise or be assumed between the parties as a result of this MOU.
4. This MOU is not a legally binding contract. It is an agreement on the potential scope of work based on
the success of Credit Union's US Treasury Department CDFI Fund FA Award Application.
5. This MOU is effective from date signed and valid for the life of shared activities.
Peninsula Community Federal Credit Union Mason County Commission
By: By:
James M. Morrell,President&CEO Name/Title:
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Sheesley, P.E., County Engineer Public Hearing
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: March 5, 2019 Agenda Item #/0. /
BRIEFING DATE: February 4, 2019
BRIEFING PRESENTED BY: Loretta Swanson and Dave Smith
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Hearing for Speed Limit alteration on Belfair Tahuya Road
BACKGROUND: Public Works is requesting the Belfair-Tahuya Road speed limit
be increased from 45 mph to 50 mph between MP 0.78 to approximate MP 7.40. It
is further recommended to lower the speed limit from 45 mph to 35 mph between
approximate MP 7.40 and MP 11.75. A study and analysis was completed by the
Transportation Engineer and recommendations made to the County Engineer.
The report and recommendations were also shared with TIP-CAP and the Sheriff's
department. TIP-CAP moved to forward the recommendation to the Board and
Chief Spurling concurred with the recommended speed limit alterations.
Based on a review and analysis of traffic conditions within this section of the road,
it is recommended to raise the speed limit from 45 mph to 50 mph between
MP 0.78 and MP 7.40 and decrease the speed limit from 45 mph to 35mph between
MP 7.40 to MP 11.75.
RECOMMENDED ACTION: Recommend the Board approve to increase the speed
limit from 45 mph to 50 mph between MP 0.78 and MP 7.40 and decrease the
speed limit from 45 mph to 35mph between MP 7.40 to MP 11.75 on Belfair Tahuya
Road.
Attachment: Ordinance
Engineer's Report
ORDINANCE NO.
AN ORDINANCE AMENDING 14-16
CHANGING THE SPEED LIMIT ON BELFAIR TAHUYA ROAD
IN MASON COUNTY
WHEREAS,the Revised Code of Washington RCW 46.61.415 permits local authorities to
establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on County road within
their jurisdiction based on engineering and traffic investigation;and
WHEREAS,in accordance with Chapter 10.04 of the Mason County Code the board of
county commissioners,by ordinance,may raise or lower a speed limit on any county road,except
raising above fifty miles per hour.
WHEREAS,Mason County previously established alternate speed limits for the Belfair
Tahuya Road on February 16,2016 under Resolution 14-16.
WHEREAS,the Mason County Public Works Department has conducted an engineering
and traffic investigation on Belfair Tahuya Road;and
WHEREAS,County Commissioners held a public hearing and received public testimony
regarding the speed limit on Belfw Tahuya Road.
THEREFORE,BE IT RESOLVED that County Commissioner,after due deliberation and
in the best interest of the public hereby adopts the speed limit posting for the entirety of Belfair
Tahuya Road as follows:
ROAD NO. ROAD NAME SPEED M.P.-M.P.
97500 Belfair Tahuya Road 35 0.00-0.78
50 0.78-7.40
35 7.40-11.75
THEREFORE, BE IT RESOLVED AND ORDERED, that this ordinance replaces
Ordinance 14-16.The speed limit is effective immediately as shown and the County Engineer is
directed to erect the necessary signs in conformity herewith.
DATED this of ,2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Kevin Shutty,Chair
ATTEST:
Sharon Trask,Vice Chair
Melissa Drewry,Clerk of the Board
Randy Neatherlin,Commissioner
APPROVED AS TO FORM:
Tim Whitehead,Ch.Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer
JOURNAL: Publ.It: 3/14/19
MASON COUNTY
41 DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
TO: Jerry Hauth, PE, Director and Diane Sheesley, PE, County Engineer
FROM: Dave Smith,Transportation Engineer
DATE: 12/18/2018
SUBJECT: Proposed Speed Limit Changes— Belfair Tahuya Road
Engineer's Report and Recommendations
Mason County Public Works initiated a speed study on Belfair-Tahuya Road to evaluate whether the
posted speed limits are appropriate based on normal travel observations. The purpose for this
evaluation is to better align current traffic speeds with the posted speed limit, thus increasing safety.
Many factors were considered when conducting the analysis including: vehicle speeds, traffic
volumes, horizontal and vertical sight distance, collision history, and cost. Two methods were
used in developing the speed limit recommendations: 1.) engineering judgment based on best
practices and; 2.)The Federal Highways Administration's USLIMITS2 program as an objective
second opinion.
Based on a review and analysis of traffic conditions at this location, it is recommended to raise
the speed limit from 45 mph to 50 mph between MP 0.78 and approximate MP 7.40. In
addition, it is recommended to lower the speed limit from 45 mph to 35 mph between MP 7.40
and 11.75. A description of existing conditions, staff's analysis, and more detailed
recommendations follow.
Existing Conditions
Belfair-Tahuya Road is classified as a rural major collector, moving travelers from several small lake
communities on the Tahuya peninsula to Belfair and beyond. A good portion of the road and entire
study segment passes through the Tahuya State Forest, a multiple use working forest managed by the
Department of Natural Resources (DNR). Land use activity on state lands is minimal, and can be
associated with recreational use, such as ORV, hiking, and day camping use.
Belfair-Tahuya Road consists of primarily two 12-foot wide paved lanes, with both gravel and paved
shoulders with widths that vary from 0 to 7 feet. The road is located in rolling terrain with both
horizontal and vertical curves. Design speeds, per AASHTO, are in the range of 50 to 60 mph for a rural
arterial in rolling terrain. The current speed limit posting between MP 0.78 and MP 7.40 is 45 MPH. The
average daily traffic (ADT) is shown in Table 1, and volumes outside of the proposed speed change
segment are shown for comparison. Volumes shown with an asterisk are within the proposed speed
limit change segment, and vary from 2753 ADT to 156 ADT.
Page 1 of 6
Belfair-Tahuya Road Speed Study Map
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VICINITY MAP
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11.75 Proposed speed limit decrease from
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Speed Studies
Two speed percentiles most important in determining effective speed limits are the 50th and the
85th percentiles. The 501h percentile of speeds represents the average speed of the traffic
stream. The 85th percentile is the speed at which 85 percent of the observed vehicles are
traveling at or below. This percentile is used in evaluation and recommending posted speed
limits base on the assumption that 85%of the drivers are traveling at a speed they perceive to be
safe.
Spot speed studies were made at six locations within the study segment to establish speed
trends. These trend studies were conducted on straight, level, open sections of the highway
away from intersections and roadside development. A review of the speed data shows traffic is
traveling a minimum of 10 mph over the posted speed limit between MP 0.78 and MP 7.40, and
6 to 8 mph under the posted speed limit between MP 7.40 and MP 11.75.
Table 1 -2017 Traffic Count and Speed Study
MP 2017 ADT Posted Speed (MPH) 851h Percentile Speed (MPH) 5oth Percentile Speed(MPH)
0.35 4132 35 39.3 30
1.00 2753 45 55.2 50
2.90 2756 45 58.6 53
3.70 2558 45 55.2 45
6.40 480 45 62.2 56
9.50 447 45 45.1 39
11.60 156 45 41.2 37
Collision History- MP 0.78 and MP 7.40
A review of the Collision Summary sheets, over a 5-year period from October, 2013 to October
2018, reveals there have been 45 collisions within the study segment of MP 0.78 and MP 7.40.
Of those 45 collisions, 7 involved more than one vehicle. Of those 7 two-vehicle collisions, 3
involved serious injury, and one involved a fatality.The fatality occurred after a pedestrian got
out of a vehicle to assist another vehicle that was stuck in a ditch, and was then struck by a third
vehicle that slid on ice. The Collision Summary sheets are attached.
Of the 45 collisions, 20 involved serious injuries, and 25 were non-injury property damage only.
Thirty of the 45 collisions were 'single vehicle, run off the road and strike a fixed object'
collisions. Crash history does not point to current operating speeds as being too fast for normal
road conditions. Nothing in the collision history indicates that an increase in the posted speed
limit to 50 mph will result in an increase in the number or seriousness of collisions.
There have been 7 intersection related collisions between MP 0.78 and MP 7.40 over the last 5
years. These intersection collisions are tabulated in Table 2.
Table 2- Intersection Related Collisions
Page 3 of 6
Intersecting Road Major MP Number of Collisions
Tahuya River Road 3.79 1
Haven Way 3.99 3
Elfendahl Pass Road 1.85 3
Collision History- MP 7.40 and MP 11.75
A review of the Collision Summary sheets, over a 5-year period from October, 2013 to October,
2018, revealed there have been 12 collisions within the study segment of MP 7.4 and MP 11.75.
Of those 12 collisions, 8 involved striking a fixed object. Of those 8 collisions, 5 involved serious
injury. For comparison, the standard equation utilized for calculation of crash rates along a route
to compare different routes is given:
Number of crashes x 100 million
Rateper HMVM = -------------------------------------------------------------------
AADT x 365 x Years of Crash Data x Length in miles
During the last 5 years, the HMVM for the segment of MP 7.4 and MP 11.75 is calculated to be
358. By comparison, the HVMV for the segment of MP 0.78 and MP 7.40 is 135.The crash rate is
2.6 times greater between MP 7.4 and MP 11.75, than between 0.78 and MP 7.40.
Road/Intersection Geometry
The study segment includes intersections with County roads at Elfendahl Pass Road, Tahuya River Drive,
Haven Way, Collins Lake Road,Tahuya Blacksmith Road,Tahuya River Road and Dewatto Road, Tahuya
River Road, and Lake Shore Road.These intersections are generally constructed at or near 90 degrees.
Several intersections have grades that exceed 3%and are also within horizontal curves.These locations
will be further evaluated and ball-banked to determine final advisory signing.
State Forest Land and Trail Systems
The Belfair-Tahuya Road bi-sects State lands and Tahuya State Forest-Howell Lake Trail crosses at several
locations.This is a "two-track" trail used by bicycles, horses, quads, dirt bikes, and hikers. The DNR is
responsible to maintain informational and warning signs at crossings for trail users.The trail has signs
warning trail users of the road, installed and maintained by the DNR. There are no advance trail crossing
signs posted on Belfair-Tahuya Road.
Sight Distance
A field review of stopping and entering sight distances at intersections with public roads was performed
on 11/1/2018. Sight distances were found to be adequate for the existing 45 MPH speed limit and
proposed 50 MPH posting. Design speed sight distances in Table 4 are shown for 45, 50 and 55 mph for
comparison purposes. These design speed distances are recommended for design and not typically used
for operational analysis, but can be helpful in evaluating existing situations.
Passing Sight Distance (PSD) is the minimum sight distance that is required on a two lane, two-
directional highway that will allow a driver to pass another vehicle without colliding with a vehicle in the
Page 4 of 6
opposing lane. This distance also allows the driver to abort the passing maneuver if desired. The
existing passing zones will be evaluated and necessary changes will be made during the striping season.
Stopping sight distance is adequate at each trail crossing location, per Table 3. However, a speed
advisory for reduced speed for left turning vehicles into Tahuya Blacksmith Road is required as indicated
in Table 4. Trail crossing sight distances, measured from trail crossing locations, were obtained in the
field and recorded in Table 5. As is the case with crossing any public road, trail users are required to
take necessary safety precautions before entering the road to cross.
Table 3—Measured Sight Distance at County Road Intersections (MP 0.78 to MP 7.40)
Minor Road Sight Distance to Sight Distance to Turn Right Sight Distance to Turn Left
Turn Left from from Minor Road (FT) into Minor Road (FT)
Minor Road (FT)
Elfendahl Pass Road 958 1,100 1,100
Tahuya River Drive 835 590 564
Haven Way 594 740 505
Collins Lake Drive 700 730 733
Tahuya Blacksmith Road 550 550 375
Dewatto Road 535 530 565
Table 4—Site Distance When Turning to and from Minor Road -AASHTO
Design Speed Stopped Car Turning Left from a Right Turn from a Stop and Left Turn Into a Minor Road
(MPH) Minor Road (FT) Crossing Maneuver (FT) (FT)
45 500 430 365
50 550 480 405
55 610 530 445
Note: Distances shown in Table 4 assume a flat grade.
Table 5— Measured Sight Distance at DNR Trail Crossings
Intersecting Trail Sight Distance to Trail Crossing AASHTO Stopping Sight Distance for 45/50/55 mph
left/right (ft.)
MP 2.14 770/975 360/425/490
MP 2.34 575 /820
MP 2.89 755/900 "
MP 3.85 689 /470
MP 5.38 790/650
MP 5.94 2570/650 "
School Bus Service
The North Mason School District has two bus routes using the Belfair-Tahuya Road. Laws protect
students who are getting off and on a school bus by making it illegal for drivers to pass a school bus
while dropping off or picking up passengers, regardless of the direction of approach. An increase in the
speed limit is not expected to have any impact on school bus safety.
Guardrail
Existing guardrail within the limits of the proposal is W-Beam; and four types of anchor systems are in
place. A review of the WSDOT Design Manual Section 1600.00 and 1600.10 and State Standard Plans for
Page 5 of 6
design and installation of guardrails, anchors, and length of need indicate raising the speed limit by 5
MPH will not trigger improvements or upgrades at this time. Guardrail will be re-evaluated at the time
of any future road projects within the study area.
Analysis
Nothing in the collision history indicates that an increase in the posted speed limit to 50 mph
from the existing 45 mph will result in an increase in the number or seriousness of collisions.
The major factor associated with speed and collisions are not average speed, but rather the
variation in speed among vehicles. Differential speeds cause more turbulence in the traffic
stream; activities such as passing and overtaking. What matters most in setting a speed limit is
choosing a limit people will obey, to reduce the variation in speed among vehicles.
Regardless of the average speed on the highway, the more a driver deviates from the average
speed, the greater his or her chance of being involved in an accident. Vehicles travelling 10-15
mph less than the average speed of all traffic have a much greater chance of being involved in a
crash. Bringing the posted speed limit in line with the average roadway speeds will decrease the
chances of traffic accidents.
Within the section between MP 7.4 and MP 11.75, the 85th percentile speed is below the posted
speed limit of 45 mph by 6 to 9 mph. Lowering this section of roadway to 35 mph will put the
operating speeds closer to the posted speed and thus reduce speed differential conflicts. Also,
lowering the speed limit from 45 mph to 35 mph will allow most of the 35 mph speed advisory
signs and associated curve signs to be removed and reduce the sign maintenance costs.
Cost Associated with Increasing the Speed Limit
An estimate provided by the Sign Shop to increase the speed limit and install additional signing is
$7,500.
Recommendations
1. Raise the speed limit from 45 mph to 50 mph between MP 0.78 and the vicinity of MP 7.40.
2. Reduce the speed limit from 45 mph to 35 mph between MP 7.40 and MP 11.75.
3. The engineer's report and recommendations should be shared with DNR,the Sheriff's Office, and TIP-CAP.
4. A new signing and striping plan will be prepared by the traffic department;with the assistance of the
transportation engineer if the Board approves the speed limit change. Any additional paint changes to
striping will be implemented during the annual striping program.
5. A guardrail review is advisable in the future when there is a county road project within the study area.
6. Review roadside delineators within the study segment. Replace as needed in the curves.These are
effective guidance devices at night and during adverse weather. They remain visible when the roadway is
wet or snow covered.
Page 6 of 6