HomeMy WebLinkAbout2019/02/04 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of February 4,2019
Monday,February 4,2019
9:00 A.M. Support Services—Frank Pinter
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Frank asked to postpone the realignment request for Chief Deputy Prosecuting Attorney and
Sheriff salaries because at last week's briefing the Commissioners requested Frank complete a
salary survey for all elected officials and non-union employees. Cmmr. Shutty pointed out there is
SB6278 before the legislature that would tie the Sheriff salary to the Prosecuting Attorney salary.
Cmmr.Trask interjected that it doesn't look like this Senate Bill will pass. Cmmr.Neatherlin
believes we should be settling the labor contracts before looking at salary increases for elected
officials. Frank stated he should have the elected official salary survey complete in 30 days;
another 30 days for the non-union salary survey.
• Frank presented a realignment request of Public Works Managers&Jail Lieutenant. Jerry Hauth
spoke to the Technical Services Manager(request from Range 33 to Range 40)and Engineering&
Construction manger(requests from Range 35 to Range 40)positions and why he believes they
should be realigned. The Board agreed to move to next week's agenda. Cmmr.Neatherlin
pointed out his approval is based on the Jail Lieutenant being a commissioned position.
• Frank presented the budget impact of converting a current Community Service Officer(CSO)
position to a fully commissioned deputy position. If the Commissioners wish to move this request
forward,a MOU with both bargaining units will be required. Cmmr.Neatherlin supports moving
to a beginning level deputy and believes the Sheriff has the capacity in their current budget to pay
for this increase and would consider supplementing the budget in the fall when we know it's
absolutely necessary. There was discussion about the budget impact and how and when to
address the budget impact. Cmmr. Shutty believes there is support to create the position but not
fund it. Asked Undersheriff if their budget can support the conversion. In 2017,the Sheriff
requested funding for two correction positions for only 6 months and was then told they cannot
have the positions. Undersheriff Adams stated he understands that in order to have a position,
they need to request it be fully funded. Undersheriff Adams stated any unexpended funding in
salaries and benefits is returned to Current Expense at end of year. There was discussion between
Cmmr.Neatherlin and Undersheriff on the Correction positions. Cmmr.Neatherlin's concern is
opening the budget for staffing requests and that it will lead to additional requests from other
departments. Budget Manager Beierle recommended not amending the budget at this time,if the
Board wishes to convert the position. Frank recommended funding the position if the position is
created. The direction was for Frank to draft the MOU with the Guild and bring it back for
briefing.
• Request for out-of-class pay for Meghan Andrews was approved to move forward.
• Jennifer presented a request to set a budget hearing on March 19 to consider a request of$11,379
to Community Services Health Fund 150 from Fund 117 Homeless Prevention Fund that should
have been paid in 2018 but Fund 117 overspent its expenditures. Another request is to move the
WA Paid FMLA funding from Non-Departmental to the individual Current Expense budgets.
• Cmmr. Shutty presented a Resolution opposing implementation of I-1639 and it will be placed on
the February 12 agenda.
10:00 A.M. Community Services—Dave Windom
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Housing and Behavioral Health advisory Board's annual report was presented.
• Dave stated he has had a request to expedite fees which would impact those already in the queue
unless the expedited request is done with overtime. Cmmr.Neatherlin asked for information on
the impact.
• Dave is updating the Health Officer job description and will be posting for this position in
response to Dr.Yu's upcoming retirement.
• Purchasing a new scanner to scan records into Laserfiche.
Board of Mason County Commissioners' Briefing Meeting Minutes
February 4,2019
0 Will be purchasing a monitor to place in the lobby for the public to view information.
• Staff is updating their 2019 work plans for the 2018-2020 Strategic Plan.
• Dave provided an update on the measles outbreak.
• Planning will be presenting a proposal to increase the 35 height limit to the Planning Advisory
Commission.
• The Commissioners asked Dave to bring forward a letter extending the property tax break to
developers for multi-family housing.
• Cmmr.Neatherlin brought up asking the City to extend water on Capitol Hill.
Commissioner discussion
Cmmr.Neatherlin stated Peninsula Health services in the north end have worked great for dental
and mental health services to the low income.
10:30 A.M. BREAK
10:45 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Shutty,Trask and Neatherlin were in attendance.
• 2019 County Road Administration Board(CRAB)Road Levy Certification is on tomorrow's
agenda for approval.
• Request to set a public hearing on March 5 to consider a speed limit alteration on Belfair Tahuya
Road.
• Bart Stepp presented information on proposals received in response to the Solid Waste
privatization request for proposals that was issued in 2017. Two proposals were received,one
from Waste Connections and one from Waste Management. A SWAC review committee prepared
a report of the proposals that recommends continuing with public operations of the facilities due to
higher tipping fees that would result from privatization. The Commissioners wish to continue
with the County operating the solid waste facilities.
• Approved the surplus of personal property.
• Approved filling a vacant Operator position. Posting for part time Shop position has been pulled
and Cyndi asked if there is information needed. There is a 30 day hold while ER&R is reviewed.
• Discussion of the short plat of Public Works parcels. The Commissioners wish to move forward
with the sale of the property. Staff will meet with Beckman Realty,the County's real estate
contractor,to determine the marketing strategy.
• Cmmr.Neatherlin brought up the hours set on Sandhill Road speed limit and asked staff to bring
back information on a flashing sign.
11:30 A.M. Clerk-Sharon Fogo
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Request to reclass a position to a collection deputy/accountant position;pay 10%out of class to
train the Jury Manager the Chief Deputy duties;pay 5%Lead pay to the Jury Assistant;create and
fill a.5 file clerk position. This request is in response to resolve the State Auditor finding. The
budget supplement request is$24,000. Frank spoke to how to address the internal controls
needed. Leo stated he is already planning to work with departments on developing internal
controls and can expedite the Clerk's office and suggested increasing the professional services line
in order to use the CPA. Cmmr.Neatherlin pointed out there is a reclass policy and that process
needs to be followed. The Commissioners asked this be brought back next week.
Commissioner Discussion
• Discussion of the need for position tracking and updating the job descriptions.
BREAK—NOON
Board of Mason County Commissioners' Briefing Meeting Minutes
February 4,2019
2:00 P.M. Elected Official/Department Head Meeting
Commissioners Shutty,Trask and Neatherlin were in attendance along with Jerry Hauth,Dan
Tueteberg,Peter Jones,Wes Johnson,Amber Finlay,Patty McLean,Paddy McGuire,Casey
Salisbury,Frank Pinter,Lisa Frazier,Dave Windom.
• Cmmr. Shutty provided an update on the Strategic Plan which is being facilitated by Christina
Sanders,WSU. An employee survey was conducted at end of 2018 which had a good response
rate and this will be used to start the draft of the Strategic Plan.
• Updates from Elected Officials/Directors
Community Services—SmartGov on-line permitting software has been implemented and they are
working out the problems;continue to monitor the measles outbreak.
Treasurer Lisa Frazier—printing 2019 property tax statements to be mailed mid-month;working
with Assessor and Auditor's office to accept REET affidavits electronically.
Support Services Frank Pinter—will be conducting a salary survey for elected officials and non-
represented;briefing on February 11 regarding the RFQ for a regional jail;have issued an RFQ for
architect services for Building 10;I.T.staff are attending Laserfiche training;plan to go to
Outlook email by end of year;MUNIS training has been scheduled.
Sheriff Salisbury—his office is experiencing many retirements this year;planning to conduct
active shooter training and encouraged all offices to have a plan.
Assessor Patti McLean—office is open on Fridays;working on a reorganization in her office;
filling vacant positions.
Auditor Paddy McGuire—working on contracting for the Mt.View licensing office;watching a
legislative bill that would provide for state funding of elections in even number years;election
software will be updated;will have same day voter registration.
Judge Finlay—applied for grant for Family Recovery Court.
Peter Jones—talked about pre-trial services.
Coroner Wes Stockwell—continuing to contract with Kitsap County for coroner services.
District Court Patsy Robinson reported they are getting to know Judge George Steele and looking
for ways they can improve their court calendars.
Dan Tueteberg provided a training calendar for classes offered by the WSU Extension office.
Public Works Jerry Hauth—dealing with snow;have hired a new engineer and a GIS technician;
still have vacant positions.
• Next meeting will be Monday,April 1 @ 2 p.m.
Adjourned at 2:55 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
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Kevin Shu Rantfy Neatherlin Sharon Trask
Chair Commissioner Commissioner