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Home My WebLink About2019/01/28 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 28,2019 Monday, January 28,2019 9:00 9:11 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Application for the Area Agency on Aging Advisory Board from Debra Jamerson-The Board approved appointing Debra Jamerson to the Area Agency on Aging Advisory Board.Cmmr.Shutty suggested putting out another announcement for the remaining position. • Teamsters MOU regarding the Paid Family Medical Leave—Dawn said that Teamsters have provided her with an MOU to participate in the Washington Paid Family and Medical Leave program.Frank added that there would be no new budget impacts. • Ross spoke about the current park hosts for Oakland Bay and Sandhill Parks as their contracts will soon expire.He suggested renewing the contracts for both parks as there have been no issues with the hosts.Ross then announced that the Parks and Trails Advisory Board successfully met with a quorum for the first time in seven months. • Status of Strategic Plan-Frank spoke about a recent survey sent to Mason County Employees.He said they are hoping to have a breakdown of responses received by February 5t'to discuss at the Elected Officials meeting.Cmmr. Shutty noted that at first glance the responses were positive,but he knows there are areas to discuss further. • Status of Regional Jail RFQ—Frank announced that A review of submissions for consultants was done by both Frank and officials from Grays Harbor County. After the review,both sides agreed that KMB's proposal was best.Frank noted that a dual meeting is being discussed to meet with KMB for more information. • Review valuations of surplus property submitted by Beckman Realty—Frank asked the Board for any comments or suggestions on pricing.Cmmr.Neatherlin asked to have an extra week for consideration to do more research. • Position Realignment Requests—Frank explained that this is not really a reclassification and should be called a realignment.He explained the realignment criteria and adjustments.Frank spoke about a salary study done in 2014,and what changes have been done to help with new hires to stay competitive.He noted the fact that in regards to longevity,Mason County is still below the mark.Frank said the current realignment for the Engineer/Construction manager moving from step 35 to step 40 is warranted,but a Technical Services Manager moving from step 33 to step 40 is too high and recommended a step 38.Frank ultimately suggested making a decision on the three current reclassification requests,and doing a new salary study in conjunction with an updated policy for all other considerations. • Review of Financial Statements—Frank presented financial statements for the end of December,2018.Ending fund balance$36,334,650 which is 104%of what was budgeted.He quickly briefed the totals on each page,noting that Lisa Frazier would go into more detail if necessary. • Frank asked to discuss another item,and said they are considering adding a part time position for ER&R as a Central Shop Assistant.He suggested waiting to hire until the previously discussed salary study is done.Cmmr.Neatherlin asked to table this discussion until February 4`s. • Skookum Creek Conservation project,Squaxin Island Tribe-Cmmr. Shutty said after looking into this letter of support,he sees no negative impacts to other projects.He recommended sending the letter,which the other two Commissioners agreed with. 9.43 A.M. Treasurer Lisa Frazier 10:00 A.M. Finance Committee Finance Committee members Treasurer Lisa Frazier,Auditor Paddy McGuire and Chair Kevin Shutty were in attendance.Commissioners Randy Neatherlin and Sharon Trask were also present. • Lisa noted that this is the fourth quarter 2018 report.She said they had a good finish to the year as Frank noted earlier.Contingency balance was at the highest level at 15%.She quickly went over the projected productive numbers for 2019,adding that she was pleased with all accounts as they seem to be doing well.She continued on to cover all checking accounts and investments. • The Board had no questions or concerns regarding the report. 10:14 A.M. Treasurer—Lisa Frazier • Lisa brought forward a request to close the$25 change drawer at the Public Works Administrative Office as it is no longer required.Also,the Assessor has requested to lower their change drawer from$200 to$50. • Uncollectible Personal Property Taxes-Lisa brought forward an affidavit of five properties totaled at$2,447.04. • Treasurer's Annual Acknowledgment of Receipt. She explained the reasons for refunds done and noted a total of$581,630.27 for 2018. 40!15 10:27 A.M. BREAK 10:35 A.M. WSU Extension Office—Dan Teuteberg • Dan spoke about an Interagency Agreement between Washington State University and Mason County.He noted that the old agreement was from 1999 and needed to be cleaned and updated.Dan noted that there is no actual budget impact as it was already approved in the 2019 budget.The Board approved moving forward for approval. 10:45 A.M. Public Works—Jerry Hauth Utilities&Waste Management • Private Line Occupancy Permit for Craig Landon-Loretta Swanson said this is for a connection to a shop on an existing lot.The Board had no issues moving forward. • Jerry talked about the need for an on-call Cultural Resource service person,and how this position is required to meet Federal Regulations on certain projects.Jerry noted that this on-call position will be necessary for upcoming projects. • Puget Sound Industrial Center Project-Bart said he was trying to move the grant forward to the action agenda in order to release funds and hire a consultant for the design process. He explained this grant is more of a reimbursement so Public Works will begin paying for portions and immediately send the bill to Commerce for reimbursement.The Board approved moving forward. • Jerry asked to move the 2019 Road Levy Certification to the action agenda the following day.The paperwork is due by February I'which then began a discussion about how to handle this in 2020.Diane Sheesley,County Engineer asked if language could be added to the resolution done in November noting that the board would sign once paperwork was received in order to prevent sliding under or past the deadline again.Due to the January 29`h meeting being in Belfair,this item will be on the February 5,2019 agenda. • Public Works Property Short Plat-Jerry questioned if this property is going to be listed or if there was any interest to purchase for a hotel.Cmmr.Neatherlin said he does not know of a hotelier who is interested in the spot at this time.Cmmr. Shutty questioned if there were any habitat issues on the parcel,which Jerry said no adding that a biologist has done a review.Discussion was had about possible uses on the available parcels. • Jerry asked to post for a Survey Party Chief and an Engineer Tech IV.The Board approved moving forward to post these positions. 11:15 A.M. Community Services—Dave Windom • Todd brought forward a press release regarding a Request for Proposals for Homeless Housing Grant Funds.He asked to read it at the February 5`h meeting.The board approved. In regards to the policy,a discussion was had about how funding is approved. • Dave briefed the consolidated contract in the amount of$26,000.The commissioners praised Dave for his work on grants. • Dave discussed Dr.Yu's retirement noting he would like to hire a replacement by May I" in order to have training time. • Measles were discussed as the outbreak is spreading.Dave said this may hit Mason County and voiced concern over the lack of nurses in the Health Department.Cmmr. Shutty suggested spreading education through social media on where and how to get vaccinated. • Reclassification of Oakland Bay and Hammersley Inlet Growing areas-Alex was ill and unable to attend,so Dave quickly reviewed the areas and asked the board if they had any questions. 1130 11:43 A.M. Economic Development Council—Jennifer Baria • Jennifer handed out fliers for the EDC's upcoming lunch. She addressed a 10 year review said a hotel proposal draft that she said should be in by February 5t'.Jennifer said she has an upcoming appointment with the hotel owner in Allyn. • Discussion was had about the CEDS list and funding considerations. 11:45 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioner Discussion—as needed Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MAS COUNTY COMMISSIONERS 4�- o '4 "� Kevin Shu a etherask th' Y Chair mmissioner Commissioner