HomeMy WebLinkAbout2019/01/07 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of January 7,2019
Monday,January 7,2019
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Shutty and Trask met in closed session for a labor discussion with
Frank Pinter from 9:00 a.m.to 10:00 a.m.
10:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin, Shutty and Trask were in attendance.
• Committee assignments for Commissioners were reviewed and updated.
• Operating Guidelines will be updated to reflect two copies of agenda items are needed.
• Proposed updates to Commission Meeting Agenda were approved. Public speaking time will be
set at 3 minutes each person and public hearings will be scheduled at 9:15 a.m.or 6:15 p.m.
• Request from WSDOT to waive 60-day waiting period in order for WSDOT to dispose of surplus
property(parcel#42102-22-60000)will be delayed to verify Public Works has no interest in the
parcel.
• Reappointment request for Josh Luck on Veterans Advisory Board was approved for agenda.
• James Pharris Settlement will be placed on the agenda.
• Civil Service Board applicants will be interviewed.
• Employee recognition for Tammi Wright will be at the January 10 meeting.
• Mason Lake County Park host news release was approved for circulation.
• Offer to purchase Mason County real property is delayed until next week because Frank needs to
provide additional information.
• Cmmr. Shutty will represent the Commissioners at the January 15 invitation to League of Women
Voter's meeting and Frank will also attend. Commissioners Neatherlin and Trask may also attend
and the meeting will be disclosed on the Commissioners'briefing agenda to comply with OPMA.
• Frank introduced Kelly Frazier as the new Facilities Manager.
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance.
• Lydia requested the contract for Family Education Support Services(FESS)for$40,000 be placed
on next week's agenda.
• Kell requested a public hearing be set on February 5 to consider the annual update to the Capital
Facilities Plan.
• PBRS is continued to January 15 and Kell presented the amended program. Kell is recommending
that the reevaluation of Open Space properties be completed within the same time frame. There
was discussion of possibly grandfathering the current Open Space program and creating the PBRS
for future applications. Kell shared a suggestion from Ken Van Buskirk that would add points to
those that are in the current Open Space program,based on the number of years they are in the
current program. Cmmr. Shutty asked staff to contact the new Assessor to understand the impact
to their office.
• Request to set a public hearing on February 5 to consider a rezone from Rural Residential 5 to
Rural Natural Resource related to a minor expansion of the Kennedy Creek Quarry. The PAC has
recommended approval of this rezone.
• SmartGov on-line permitting has been implemented.
10:45A.M. BREAK
10:50 A.M. State Auditor Office Accountability Exit Conference
Commissioners Neatherlin,Shutty and Trask were in attendance.Zac Wilson and Carol Ehlinger
were in attendance. There is one audit finding for the Clerk's Office—did not have adequate
internal controls or oversight of its financial operations to safeguard public resources. There are
three exit items—permit fee usage for restricted funds;budget tracking and capital asset inventory.
Board of Mason County Commissioners'Briefing Meeting Minutes
January 7,2019
11:00 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin, Shutty and Trask were in attendance.
• Bart presented a bond and a loan resolution for the Beards Cove Water Meter Project USDA
funding that will be placed on the agenda for approval.
• A Skokomish Executive Committee meeting has been scheduled on January 29 at the Skokomish
Valley Grange Hall.
• Approval to advertise for the GIS Technician position.
• Cyndi requested permission to fill the part time ER&R position that is budgeted. Approved by the
Board.
• Authorization to fill a Sign Shop position in anticipation of a retirement was approved.
• Request to fill a temporary position to cover anticipated leave for Sarah Grice was approved.
• Bart has a draft request to the legislature for the Belfair Sewer and will forward to the
Commissioners.
0 Next week will brief the Commissioners on an archeological services contract and request it be
placed on Tuesday's agenda.
11:30 A.M. Superior Court—Judge Amber Finlay
Commissioners Neatherlin,Shutty and Trask were in attendance.
• 2019 Court Commissioner professional services agreement was approved for the agenda. This
position is paid 85%of a Superior Court Judge's salary which is set by the WA Citizens'
Commission on Salaries for Elected Officials and there will be a salary increase that was not
budgeted. The question of why there is a contract for this position when he is an employee was
brought up. Judge Finlay stated the judges appoint this position and feels the contract provides
transparency.
The meeting adjourned at 11:35 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
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Chair Commissioner Commissioner