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HomeMy WebLinkAbout2019/01/14 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 14,2019 Monday,January 14,2019 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Shutty,Trask and Neatherlin(arrived at 9:20 a.m.)met in Executive Session with Deputy Prosecuting Attorneys Tim Whitehead and Tim Higgs from 9:00 a.m.to 9:45 a.m. 9:45 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. 0 The Commissioners agreed to hold a special meeting on January 29 in Belfair. Agenda items include introducing Cmmr.Trask;ask WDOT to attend and provide an update to the Belfair Bypass and the proposed round about;Public Works provide • Agenda items for February 4 Elected Official/Director meeting will include an update on the Strategic Plan. • Risk Pool Resolution will be placed on the agenda. • Underground Storage Tank Insurance will also be moved to the agenda. • Finance Policy&Procedure was reviewed and will be placed on the agenda with minor edits. • 2019 Budget Supplement/Transfer Calendar was approved to circulate. • Frank provided the results of RFP for regional Jail facility. Mason County has reviewed the proposals and selected their top two. Grays Harbor is now reviewing and by end of January the intent is to have the top two proposers make presentations and then the firm will be selected to move forward with the scope of work. 0 Request for Qualifications for Architectural and Engineering Services will be advertised. The newly purchased Olsen Building will be the first project. • Offer to purchase Mason County real property,parcel 22213-11-60030,for$140,000 was accepted to move forward. • The Non-Represented Salary Resolution to restore the Central Shop Assistant position in the Public Works Department was approved to move forward. • Skookum Creek Conservation project,Squaxin Island Tribe,request for a letter of support. Cmmr. Shutty asked to delay to better understand the potential funding impact to County projects. 10:20 A.M. Sheriffs Office—Undersheriff Adams/Chief Hanson Commissioners Shutty,Trask and Neatherlin were in attendance. 0 Chief Hanson presented a request to change the Corrections Lieutenant position from salary range 35 to range 41 on the non-represented salary scale which is 5%below the Chief Deputy's salary range. This position supervises the I't level supervisors(Sergeants are union positions and receive additional pays per the union contract)therefore creating salary compression. Cmmr.Neatherlin wants to make sure the Corrections Lieutenant position is a commissioned position. Cmmr. Shutty stated he is generally supportive of the request but would like a week or two and bring back for discussion. • Undersheriff Adams stated their Community Service Officer retired and the request is to convert the position to a fully commissioned deputy position. The main duty is to serve civil papers and for safety concerns,the request is for an armed deputy. Cmmr.Neatherlin is supportive if the Sheriff doesn't need a budget adjustment in 2019.Chief Spurling stated they also got bids from the private sector for this service and the bids were$120K to$130K. Cmmr. Shuttyis supportive of the request but asked for an additional review of their budget. 10:45 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Kell Rowen and Assessor Patti McLean were in attendance to answer questions on the Public Benefit Rating System(PBRS). The Assessor's plan is to audit the Open Space and DFL participants to make sure the properties are in compliance with the program. Cmmr. Shutty stated Board of Mason County Commissioners'Briefing Meeting Minutes January 14,2019 he is trying to balance a way to audit the existing participants and make sure new applicants qualify or adopt an entire new PBRS program. Cmmr.Neatherlin's objective is to make sure the participants are in compliance with the program. Another concern is to determine what the benefit to the public is. Cmmr.Neatherlin suggested tabling the PBRS for six months to allow the Assessor's office time to audit the current participants to see if the current program is working. The public hearing is continued to tomorrow and the intent is to continue the PBRS to allow time for an audit. 11:10 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Request for consultant for Cultural Resources Services—Skokomish River Basin Ecosystem Restoration project was approved for next week's agenda. • The Board approved re-advertising the call for bids for the asphaltic materials and culvert pipes and culvert linings for 2019. • Review of the 2109 Legislative Capital Budget Request for the Belfair Sewer Extension to the Puget Sound Industrial Center Project. Funding request is$11,000,000. • Amendment 1 to Correct Equipment grinder pump contract was approved to move forward. • Loretta has been in contact with WSDOT and suggested meeting quarterly for freight quarter updates—I'meeting will be February 19 following Commission meeting. Staff will attend the January 29 Belfair meeting and provide an update on the Legislative funding request. • Loretta asked for status on the Gateway project with the City of Shelton. Cmmr.Shutty understands the City is moving forward for a legislative ask for their project only. Public Works is meeting with MTA tomorrow regarding the Park&Ride. 11:40 A.M. Civil Service Interviews Commissioners Shutty,Trask and Neatherlin interviewed two applicants for the Civil Service Commission. The Board agreed to move forward the appointment of Susan Ickes. Dean Byrd stated he affiliates with the Republican Party and the two sitting Civil Service members are Republicans and not more than two members can be affiliated with the same political party. Susan affiliates with the Democratic Party. Commissioner Discussion • Cmmr. Shutty stated he would like to consider making changes to the EIS process to promote development and the Commissioners agreed. Cmmr. Shutty will ask Dave Windom to bring this forward in briefing. The meeting adjourned at 12:15 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin Shuttyy Neatherlin Sharon Trask Chair Commissioner Commissioner