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Home My WebLink About2018/11/27 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA November 27, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 6:02 a.m. 2. Pledge of Allegiance—Tom Davis led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3—Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Fire Districts #5, #6, #11, #13, along with Port of Hoodsport and Port of Grapeview sent in their 2019 budgets. 4.1.2 Beau Bakken sent in an application for the Housing & Behavioral Health Board. 4.1.3 B. Dean Byrd sent in an application for the Mason County Civil Service Commission. 4.2 News Release-Civil Service Staff: Frank Pinter 5. Open Forum for Citizen Input— 5.1 Patrick Burke spoke about the life span of concrete block structures and issues with these buildings in the Pacific Northwest. He noted that the Olson Furniture Building was built in this fashion and needs an inspection from a seismic engineer. Patrick then spoke about the backfill area of Shelton and the destruction that will be caused by an earthquake. He urged the Board to have more inspections done and to possibly decline the purchase altogether. Cmmr. Neatherlin asked Frank Pinter to forward Mr. Burke a copy of the inspection done on the building. 5.2 Tom Davis spoke about the financial trouble of the Olson Furniture store while noting that when in financial trouble, many do not keep up the necessary maintenance. Tom questioned where funds would come from when other issues arise stating that this will negatively impact current expense. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes— None 8. Approval of Action Agenda: 8.1 Approval to set a public hearing on December 11, 2018 at 9:30 a.m. to consider the updated fee schedule for Community Development and amendments to ordinances 42-18 and 123-08. 8.2 Approval to appoint or reappoint two new members to the Mason County Historic Preservation Commission to fill two open seats with three year terms ending November 2021. 8.3 Approval to set a public hearing on December 18, 2018 at 9:30 a.m. to consider adopting the Public Benefit Rating System. 8.4 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 54645-55018 $ 682,663.21 Salary Clearing Fund Warrant #s 7004050-7004078 $ 478,355.78 8.5 Approval to consolidate Juvenile Departments into one department and approval to delete funds 138 and 406 in the 2019 budget. (Ex.A,B&C-rtes 76-18,77-18&78-18) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS November 27, 2018 - PAGE 2 8.6 Approval to authorize the Deputy Director/Utilities &Waste Management to sign the contract with Insta-Pipe, Inc. for completing the Rustlewood Sewer Main Lining Project in the amount of $229,008.78 which includes sales tax. 8.7 Approval of the Private Line Occupancy Permit granting permission to run a power, water and septic transport line under and across North Shore Road for parcel number 22202-52-00010. 8.8 Approval to authorize ER&R to dispose of certain equipment and vehicles as surplus and allow ER&R to dispose of pursuant to Mason County Code and state laws. 8.9 Approval to execute the resolution authorizing Public Works/U&W Management Division to contract with Correct Equipment for maintenance services to the sewer grinder pumps for the North Bay Sewer System and Belfair Sewer System, as sole source. (Ex.D—Res.79-18) 8.10 Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for call for bids to furnish Mason County with Asphalt Emulsion for 2019. Contract awards will be announced during a regular meeting of the Board. 8.11 Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for routine Paint Lines for 2019. The contract award will be announced during a regular meeting of the Board. 8.12 Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for the 2019 Manufacturing and Stockpiling of Chipseal Aggregate. Contract awards will be announced during a regular meeting of the Board. 8.13 Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for call for bids to furnish Mason County with Asphaltic Materials. Contract award(s) will be announced at a scheduled meeting of the Board. 8.14 Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for call for bids to furnish Mason County with culvert pipe and linings Contract awards will be announced during a regular meeting of the Board. 8.15 Approval to authorize Public Works to use written and/or telephone solicitations to establish a 2019 Surfacing Materials unit pricing vendor list. 8.16 Approval to authorize Public Works/ER&R to use written and/or telephone solicitations for tire repair and towing services for the 2019 calendar year and sign and award contract(s). Mason County does not guarantee a minimum purchase of these services. Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.16. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials) - None. 10. 9:30 a.m. Public Hearings and Items set for a certain time 10.1 Public Hearing to take public comment on the certification to the county Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2019. An increase to the Current Expense and Road property tax levies for 2019 may be considered. Staff: Jennifer Beierle. Jennifer began by briefing the Board on the requirements to certify and then gave her three recommended actions which included tabling the resolution certifying levies to the Assessor until December 18, 2018 as not all districts had submitted their information. No public testimony or comment received. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS November 27, 2018 - PAGE 3 Cmmr. Shutty/Drexler moved and seconded to increase the 2019 Current Expense Property Tax levy by 1%, set the Levy at $10,207,397.50 and back excess capacity. Motion carried unanimously. N-aye; S-aye; D-aye. (Ex.E—Res.80-18) Cmmr. Drexler/Shutty moved and seconded to adopt the resolutions increasing the 2019 Road Property Tax Levy by 1%, bank excess capacity and set the Levy at $10,947,183.97 with an included Diversion of the Road Levy of$2,160,000.00. Motion carried unanimously. N-aye; S-aye; D-aye. (Ex. F—Res.81-18) Cmmr Shutty/Drexler moved to continue the hearing until December 18, 2018 to adopt the resolution certifying to the County Assessor the property tax levies for collection in 2019. Motion carried unanimously. N-aye; S-aye; D-aye. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment-The meeting adjourned at 6:36 p.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON AAAe , f 70>11z, Me s r ry,beof the Board Ra dy Neatherlin, Chair r Terri Drexler, Commissioner -&-54 Kevin Shutty, C missioner Exhibit A RESOLUTION NO. AMENDING RESOLUTION NO.81-96 DELETION OF BUDGETARY ACCOUNTING FUND 138-000000-000-000,FAMILY LAW FACILITATOR FUND WHEREAS,RCW 36.32.120, states"..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the Board of Mason County Commissioners authorizes that beginning with the 2019 budget,family law facilitator revenues and expenses will be recorded in the Current Expense Fund No.001,thereby snaking fund 138-000000-000-000 obsolete. NOW THEREFORE,the Mason County Board of County Commissioners does hereby resolve to delete the following county,fund in the year 2019: 138-000000-000-000 Family Law Facilitator APPROVED this -27 41—day of (,ember;2018. BOARD OF COUNTY COMMISSIONERS ZZ ^)% Randv keatherlin,Chair Terri Dre er, issioner Kevin Shutty, ommissioner ATTEST: MefisZa—Vewry—Xierk of the Board APPROVED AS TO FORM: �rimhitehead, to PA C: Accounting,Treasurer,Public Works,Budget&Finance Exhibit B RESOLUTION NO. -7 f I AMENDING RESOLUTION NO. 138-04 DELETION OF BUDGETARY ACCOUNTING FUND 406-000000-000-000,COMBINED UTILTIES ADMINISTRATION FUND WHEREAS,RCW 36.32.120, states"..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the Board of Mason County Commissioners recognizes that beginning in 2017,utilities administrative charges are paid directly from each utility,thereby making fund 406- 000000-000-000 obsolete. NOW THEREFORE,the Mason County Board of County Commissioners does hereby resolve to delete the following county fund: 406-000000-000-000 Combined Utilities Administration r� APPROVED this -7 day of k)A(/rf4tr,2018. BOARD OF COUNTY COMMISSIONERS kq6dy Neatherlin,Chair IL& ' --- Terri Drexler,toissioner Kevin Shu ,C mmissioner ATTEST: r Mel' Drew .Clerk of the Board TO FORM: CAIII� AS Tim Whitehead,Chief DPA C: Accounting,Treasurer,Public Works,Budget&Finance Exhibit C RESOLUTION NO. A RESOLUTION CHANGING THE NAME OF THREE DEPARTMENTS WITHIN THE CURRENT EXPENSE FUND NO.001:JUVENILE PROBATION, DEPARTMENT NO. 170,JUVENILE SERVICES,DEPARTMENT NO. 171, AND JUVENILE CARE AND CUSTODY, DEPARTMENT NO. 172,AND COMBINING THEM INTO ONE DEPARTMENT,JUVENILE COURT SERVICES, DEPARTMENT NO. 170, IN THE 2019 BUDGET WHEREAS, RCW 36.32.120, states"..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the State Auditor's Office is required by RCW 43.09.200 to prescribe uniform budgeting,accounting, and reporting systems(BARS)that local governments must follow. WHEREAS, the Board of County Commissioners of Mason County recognize that combining these departments and changing the name is in compliance with the BARS manual. NOW,THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby change the name of the following departments within Current Expense Fund No.001 beginning in the 2019 budget: 001.170 Juvenile Probation 001.171 Juvenile Services 001.172 Juvenile Care and Custody THEREFORE, BE IT FURTHER RESOLVED, that the Board of County Commissioners of Mason County hereby combine the above named departments into one department within the Current Expense Fund No. 001 beginning in the 2019 budget: 001.170 Juvenile Court Services DATED this�day of Oc)(/. 2018. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melfi s e ry,Clerk of the Board Randy W6atlherlin,Chair APPROVED AS TO FORM: Terri Drexler,Co missioner Tim Whitehe A Kevin Shutty,Co missioner Exhibit D RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT FOR MAINTENANCE SERVICES FOR INDIVIDUAL SEWER GRINDER PUMPS WHEREAS, Mason County is responsible for the maintenance and operation of approximately 450 grinder pump systems for single-family residential properties that have been designated as low pressure sewer areas that connect to either the North Bay Sewer System or the Belfair Sewer System; and WHEREAS, many of the pumps used at the North Bay Sewer System are close to their maximum operational lifespan and need repaired, tested or replaced and upgraded to a new extreme E-One pump. WHEREAS, the County currently uses E-One Pumps for these sewer systems since they are the only pumps that fit the size of the existing grinder pump tanks; and WHEREAS, Correct Equipment is the only licensed supplier of the E-One Pumps in Washington State to provide the replacement parts and accessories that meet our specifications. WHEREAS, RCW 39.04.280(1) (a) specifies exemption to competitive bidding if the purchase is clearly and legitimately limited to a single source supplier; NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows: 1. Correction Equipment is a sole source supplier of the manufactured parts for the grinder pump equipment used at the North Bay Sewer System and Belfair Sewer System. 2.That the County is authorized to purchase maintenance services without proceeding to secure competitive bids, estimated at$200,000. ADOPTED this,_�27t4' day of at/. , 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Z<1`7 Randy Neatherlin, Chair r Terri Drexler, Vieit ATTEST: L7144_A41 M lisser ,9�try,'ZflerOf the Board Kevin Shutty, om ssioner APPROVED AS TO FORM: Tim Whi PA Exhibit E A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE CURRENT EXPENSE LEVY FOR THE YEAR 2019 RESOLUTION NO. Zn-j? WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Current Expense. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2019 Budget for Mason County Current Expense, Refund Levy, Mental Health,and Veterans' Assistance Funds: CURRENT EXPENSE FUND S 9,873,715.21 MENTAL HEALTH FUND S 205,019.21 VETERANS'ASSISTANCE FUND S 92.239.87 REGULAR CURRENT EXPENSE LEVY S 10,170,974.29 REFUND LEVY S 36,423.21 TOTAL AMOUNT TO LEVY 2019 S 10,207,397.50 This resolution reserves unutilized levy for banked capacity. ADOPTED this 4`" day of 1UOVembe v- 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy eatherlin,Ch ' rson Tern rexler,Corhmissioner Kevin Shutty. ommissioner ATTEST-. Mel'ssa ,r wry,CIA of the Board VED AS TO FORM: Tim V4 ite e Deputy Prosecuting Attorney Exhibit F A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2019 RESOLUTION NO.`�I- WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2019 Budget for Mason County Refund Levy and Road Fund: ROAD FUND S 8,744,439.06 DIVERSION OF ROAD LEVY S 2,160,000.00 TOTAL ROAD LEVY S 10,904,439.06 REFUND LEVY $ 42,750.91 TOTAL AMOUNT TO LEVY FOR 2019 S 10,947,189.97 This resolution reserves unutilized levy for banked capacity. ADOPTED this _day of i, rWmbfr 2018. BOARD OF MASON COUNTY COMMISSIONERS /Z ,eoezk. Randv 'eatherlin, Chairperson Terri Drexler,C mmissioner eg—'%p Kevin Shutty,C missioner ATTEST: - L Cler the bard FPROVED AS TO FORM: Tim ti hitehetv Prosecuting Attorney J:\Budget Adoption Info\201 T%Resolutions\Levy Resolutions-Road 1%and Banked Cap.doc