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Home My WebLink About2018/12/10 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of December 10,2018 Monday,December 10,2018 9:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Park Host two-year contract for Walker Park was approved to move forward. • The Commissioners agreed to the request from Timberland Regional Library(TRL)for concurrence with Lewis County's re-appointment of Hal Blanton to the TRL Board of Trustees. • Economic Development Council 2019 contract. Because EDC has not contracted for a lobbyist to work on funding for the CEDS list that was proposed to be$15,000,the Commissioners asked this project be removed from the contract and the amount remain at $68,000. If EDC does contract with a lobbyist,the Commissioners will consider amending the contract. The 2019 EDC contract at$68,000 will be on the December 18 agenda. • LTAC recommendation for 2019 Visitor Information Center(VIC)Services is to continue the 2018 contracts with the Shelton Mason County Chamber and the North Mason Chamber at the 2018 amounts-$57,400 and$33,400-and to authorize a request for proposals in 2019 to enhance the 2019 VIC services. • Letter of no objection to Liquor Control Board for Harmony Hill has been withdrawn. • 2019 Committee Assignments will be brought forward at the January 7 briefing. • Frank reported the closing for the purchase of the Olsen Furniture building has been delayed to December 19. • Cmmr.Drexler reported she has talked to Lydia regarding the opioid funding grant and there will be a peer counselor for each county and that will wrap into the Therapeutic Courts. 9:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Dave presented construction estimates from Mason County Housing Authority for repairs -$160;000 for Fairmount Cove Apartments;Pine Gardens Apartments,$75,000& $47,800 for Goldsborough Cove Apartments. Cmmr.Neatherlin expressed concern with the amount requested. Cmmr.Drexler stated she thought the Fairmount Cove Apartments repair estimate of$83K that was first discussed was low and if there is funding available,is comfortable with the$160K,she wants to get the building back to Code; Cmmr.Shutty agreed with Cmmr.Drexler. He noted the request was originally presented as an emergency for the deck and stairs at Fairmount Cove Apartments. The Housing Authority is encouraged to go for additional funding opportunities. In conclusion the direction was to go with the original intent for Fairmount Cove only at$$83K+taxes and fees,not to exceed$100K. • Reclass Permit Assistance Manager to Permit Assistance Administrator. Ok to move forward. • Approved the announcement of the Winter 2019 Mason County Heritage Grant cycle. • Kell presented the final draft of the proposed Public Benefit Rating System. Staff will bring forward the proposed amendments to the hearing for the Commissioners to consider. New applications will be evaluated under the new program;existing participants will be re-evaluated over the next two years and effective for 2021 tax year. Discussion of grandfathering current participants in existing Open Space program. Kell will discuss this with DOR. Cmmr.Neatherlin doesn't know if he wants to leave them in for perpetuity but maybe for five or ten years. Cmmrs.Drexler and Shutty want a determination from DOR,in writing,if participants can be left in the existing program and for how long and if they are re-evaluated in the future,are the compensating taxes due. Kell sent notification letters to the existing participants of the public hearing. Mason County Commissioners'Briefing Meeting Minutes December 10,2018 • Kris Nelsen updated the Board on the transition of implementing the new on-line permitting software which will start this week. • Medicaid administrative match,Dave will be signing contract. • Dave will be training new elected officials on Public Health. • 2019 goal is to move the Public Health focus towards on-going health issues,such as diabetes. • Cmmr.Drexler reported that Ecology/DOH is going to permanently close a larger area of Hammersley Inlet to shellfish. 10:15 A.M. The Commissioners took a break until 10:30 a.m. 10:30 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • Approved:utilize MRSC Roster to selected consultant to prepare grant application for Federal Highways Bridge Program and Letters of Interest for 2019 Construction Materials Services. • Highland Road culvert replacement project update which includes a closure for up to five weeks. • Request to fill a vacant Operator position was approved. • Craig Gregory,City of Shelton Public Works,presented information dn'a Railroad Avenue revitalization project and the potential for partnering with Mason County. The project is from 7'b Street to the intersection with Highway 101. Cmmr.Drexler suggested the new location of the Park&Ride and the new welcoming area be located together. Funding proposed is$500K from the City of Shelton and Mason County,TIB funding $760,400 and a Legislative ask of$1,500,000 for a total$3.2M project.The City will run the project and bear the cost of all engineering and design. Cmmr.Neatherlin asked if the City would maintain any landscaping on the county end of the project,Craig stated that can be part of the conversation of the partnership. The City is planning to start the project in the spring of 2020. Cmmr.Drexler suggested they try to augment their TIB funding,possibly under the Urban Sidewalk program. She is concerned about the Legislative ask. Cmmr.Neatherlin noted that Cmmr.Drexler has supported this project for a number of years. He brought up the fact that the City is not supporting the EDC's ask for additional funding for a lobbyist for the CEDS list and he is surprised the City is asking the County to partner on this project. Cmmr. Shutty asked the Council's timeline for the partnership. Craig stated they have their delegation coming in next Monday and he would like to present a unified ask from the beginning. The Legislative asks from the City are for this project;partial funding, $1M, for a roundabout at Wallace Kneeland and Shelton Springs Road;parking lot at Shelton Civic Center;rehab of well#1. If there is no partnership,the City would reduce their Legislative ask to$500K for the City's share of the reduced project. The Commissioners expressed support of the project but would like a conversation with the City Council and Cmmr. Shutty will reach out to the Mayor. Frustration was voiced from the Commissioners on the fact that the City didn't want to partner for the CEDS funding lobbyist and has declined to meet with the County and are now asking for a partnership. 11:15 A.M. Public Defense-Peter Jones Commissioners Neatherlin,Drexler and Shutty were in attendance. • Peter presented 2019 contract with Sean Taschner's office for Indigent Defense Services. There are corrections to the payment amounts. The contracts were approved to move forward to the agenda. • Discussion of Indigent Defense's use of CrRLI 8.9(b)which allows any party to file"an affidavit alleging that the party cannot have a fair and impartial trial by reason of the interest of prejudice of the judge or for other ground provided by law." Peter has Mason County Commissioners' Briefing Meeting Minutes December 10,2018 concerns with Judge elect Steele and his office will advise their clients of their ability to file an affidavit. This will cause District Court to have to use additional judge pro tems, thus affecting their budget. Cmmr. Shutty voiced frustration that the Commission wasn't apprised of this potential situation during the budget process by Peter as the Chief Public Defender who answers to the Commission. Cmmr.Neatherlin also voiced his frustration with the process on how this happened. 11:30 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin,Drexler and Shutty were in attendance. • Discussion of employee survey for Strategic Planning. Dan will send out another reminder of the survey and that they are anonymous. • Dan shared the Fall 2018 Quarterly Report for accomplishments of WSU Extension in Mason County. He has received testimony from a past 4-H member who attributes his success in life to 4-H. The Extension programs include 4-H,SNAP-Ed Nutrition and he will be able to increase the education hours for this program,and the Noxious Weed Control Program and they will bring forward a proposal for assessments to support this program. Briefing adjourned at 11:50 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS /1 ?�� Ql�&qAl �_?__ __ RanoNeatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissions