HomeMy WebLinkAbout2018/11/19 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 19,2018
Monday,November 19,2018
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Drexler and Shutty met in Closed Session from 9:00 to 9:45
a.m.Tim Whitehead was also in attendance.
9:50 A.M. Support Services—Frank Pinter
• Jennifer recommended moving consolidating Juvenile Departments(Probation,
services,and misc.)into fund 170-Juvenile Services as suggested by Jim Madsen.
Jennifer also suggested removing fund 406 as it is not being used.
• Civil Service Commission-Dawn announced that Dean Byrds position is expiring. She
asked permission to add a news release to the Nov.27`h agenda.The board approved
the release.
• Frank discussed the upcoming Elected Official/Director meeting being held December
3rd and asked for input on topics of discussion.Cmmr. Shutty suggested moving the
meeting to January,which Cmmr.Neatherlin agreed with.Cmmr.Neatherlin asked that
the budget process be on that agenda.
• Jennifer Beierle reviewed items on the request for supplemental appropriations and
budget transfers to the 2018 budget hearing being held December I Vh.Cmmr.
Neatherlin asked for a total under each section at the hearing.
• Cmmr.Drexler asked which Commissioner will be stepping up to sit on the Housing
and Behavioral Health Board because staff is trying to get materials and information to
that person before the New Year.Cmmr.Neatherlin said he was not comfortable
making the decision without the incoming Commissioner present.Cmmr. Shutty
expressed interest in sitting on the board.
10:10 A.M. Break
10:15 A.M. Treasurer/Support Services—Lisa Frazier/Melissa Drewry
• Lisa Frazier and Melissa Drewry reviewed the Tax Title Property Auction held in
October.A total of$93,040 was sold and disbursed to ten areas including taxes,
foreclosure costs,recording and Bid4Assetts listing fees.It was questioned how often
auctions would be held and Melissa notified the Board that the current plan is to hold
Tax Title auctions yearly,preferably at least six months after the Treasurer auction.
10:30 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
• Bart Stepp announced that Insta-Pipe Inc.won the bid for the Rustlewood Sewer Main
Lining Project bid.
• Road Closure-The Belfair Christmas Parade is being held on December 2,2018 and is
requesting a road closure.
• Private Line Occupancy Permit-Loretta said it is a straightforward project on North
Shore.The Board had no questions or issues.
• Cyndi Ticknor asked to place equipment and vehicles for surplus.The Board approved.
• Grinder Pump Contract-Bart explained that Correct Equipment was the only company
to respond to a bid request in 2017.The contract is due to expire at the end of 2018 and
they are the only supplier with the necessary pumps.Bart questioned if a new sole
source contract could be done.The Board agreed that would be the best option.Cmmr.
Drexler questioned the life of the pumps;Bart explained they last about 15 years.The
North Bay Sewer System is at its 15 year mark and many of the pumps are beginning
to fail.
• Sarah Grice asked to move forward for calls for bids for Asphalt Emulsion,Paint
Lines,Manufacturing and Stockpiling of chip seal Aggregate,Asphaltic Materials,
Culvert Pipes and lining for 2019.She also asked permission to open solicitation to
create a surfacing Materials Vendor List and a Vehicle Equipment Tire Repair and
Towing list.
• Public Works Organization Chart-Cyndi passed out an updated reorganization chart
due to missing positions on the previously approved version.The Board asked to place
this on the December 11,2018 agenda.
• Loretta Swanson announced that Jason Wells in GIS is accepting another position so
she asked to post the position.The Board approved the immediate posting.Cmmr.
Neatherlin suggested someone that was familiar with Environmental Assessments as
well.
11:00 A.M. Community Services—Dave Windom
• Kell Rowen asked to set a hearing on December 18,2018 to consider adoption of the
Public Benefit Rating System(PBRS).Discussion was had regarding grandfathering,
which can be done,but would need to be done by hand per the Assessor's office.
o Cmmr.Drexler said that just because someone has been in the current program,
it doesn't mean they'll qualify for PBRS.Cmmr.Neatherlin noted that he would
like to give those that don't qualify but are currently enrolled in Open Space
some time to transition out of the program.Cmmr. Shutty asked Kell to speak
with PAC at their meeting about grandfathering requirements and to return to
briefing with their input before the hearing.
• Water Resources Streamflow Restoration Project Planning Grant-Dave said the grant
is currently being amended and he should have it soon.He noted that some contracts
only have a 24 hour turn around for signature.He said if that is the case on this grant
he will sign then bring to the Board.There is a clause to pull out if an issue arises.
Cmmr Drexler questioned the effective date which shows January 19,2018.He
explained that is when the Hirst bill passed and he will be able to bill back to that time.
• Medicaid Administrative Claiming Grant-Dave explained this is to allow the health
department to assist Medicaid recipients to get into services done through Medicaid.
• Michael MacSems stated that there are two terms ending both of which can be refilled
by the same members.He received two additional applications from members of the
public and asked if the Board had any input.The Board recommended reappointment
of Stephanie Neil and Rick Calvin.
• Kristopher Nelsen quickly briefed the fee schedule increases for Building and Planning
which he would like to see implemented in 2019.
• Alex Paysse reviewed the proposed 2019 fee schedule for Environmental Health fees.
The Commissioners allowed him to move forward.Alex then asked to post the
Environmental Health Specialist position,as Sean McGuire has resigned which was
also approved.
11:30 A.M. Audit Committee—Leo Kim
• Leo Kim discussed the current Audit noting that the audit may spill over into 2019.He
stated that accountability,which is handled by each department,is the largest issue at
the moment.He then presented a list noting that the items in bold are still being worked
on.
11:45 A.M. Proposed 2019 Budget Review—Jennifer Beierle
• Jennifer passed around a handout with current numbers.Frank Pinter noted the$25,000
in question was purchases done through the commissary by inmates,and phone
increase in Public health was due to all field staff receiving cell phones.
• Commissioner Discussion-Cmmr.Drexler asked Dave Windom if they could still meet
to discuss the HOST contract.
Respectfully submitted,
Melissa Drewry,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
dZ IL A A Vd�& I!k-
y Neatherlin Terri Drexle Kevin Shutty
Chair Commissioner Commissioner