HomeMy WebLinkAbout2018/11/05 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 5,2018
Monday,November 5,2018
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Drexler and Shutty met in Closed Session at 9:00 a.m.to 9:30
a.m.with Frank Pinter for a labor discussion.
9:30 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• 2018 Holiday schedule—November 12,November 22 and 23;December 25 are holidays.
Commissioners agreed to authorize the closure of county offices at noon on Monday,
December 24 and December 31. The December 25 Commission meeting will be
canceled.
• LTAC recommended the 2019 contracts for Visitor Information Center services be
extended at an increased amount-$70K with Shelton Mason County Chamber of
Commerce and$40,700 with North Mason Chamber of Commerce. This is based on the
original proposal received from the Chambers in response to the RFP for 2018 services.
The contracts do include language to allow a one year extension.The full amount
requested was not funded in 2018 due to lack of lodging tax funds and the Chambers are
subsidizing the VIC services. Commissioners Neatherlin and Shutty expressed concern
with extending the contracts with an increased amount. They would want to know what
extra services are being provided.Diane will inform the LTAC.
• Approval to circulate for comment,the 2019 Economic Development Council request for
funding—$83,000 from the.09 Fund.
• Dawn provided information on the WA Paid Family&Medical Leave Implementation.
• Dawn provided information on employee take home vehicle requests. Undersheriff
Adam confirmed that the evidence vehicle has the proper equipment needed to collect
evidence when called out. The Public Works Director does not have any special
equipment and was not called out in the past year and he is requesting a county vehicle.
If approved,he would be taxed on the lease amount. All requests approved to move to
agenda.
• Jennifer asked if the Commissioners want to transfer funds into select special funds in
order to offset the allowable overhead costs because it has been determined this charge
presents a hardship. These funds are#110 Crime Victims Fund,9114 Victim Witness,
#135 Trial Court Improvement,and#138 Family Law Facilitator. Cmmr.Drexler voiced
concern with offsetting these costs for only certain funds and the impact the cost
allocation plan has on some of the funds. Jennifer stated they will be reviewing the
special funds to see if some should actually be a special fund. Recommendation is to
allow a transfer of$11,328 for all four funds.
• Jennifer reviewed the requests for the 2018 Budget hearing to be held on December 11.
• Application from Rev.Jeannine Daggett for the Housing&Behavioral Health Board.
There is one Mason County resident opening.Cmmr.Shutty stated Chief Bauken has
expressed interest in serving on this committee. This will be tabled.
10:15 A.M. WSU Extension—Noxious Weed Control—Pat Grover
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Approval to move forward the amendment to the Ecology grant for the spencer Lake
Integrated Aquatic Vegetation management Plan.
10:25 A.M. BREAK
Board of Mason County Commissioners' Briefing Meeting Minutes
November 5,2018
10:30 A.M. Homes First—Trudy Soucoup/Keith Looker
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Trudy Soucoup presented a request to change the use of a three bedroom home that
Homes First owns at 420 S 7d`Street in Shelton. (Mason County invested$100,000 for
this home). The original intended use was to provide Mason County Veterans with a
Shelter and Permanent Supportive Housing. Keith Looker explained how the house has
been managed and it has been difficult to find qualified veterans for this type of
transitional housing(single male veterans). There is an increased need for veteran led
family homes. Homes First provides a safe,affordable place to live for as long as the
tenant needs to. There was discussion of how the house has been used.
• Tom Davis stated the original intent of the house was that it was to be a shelter. If it's
not used as a shelter,he believes the$IOOK should be returned to the County. The
original plan was to have one house and we ended up with two houses. His opinion is the
contract was not fulfilled and the contract funding should be refunded to the county. He
stated the County needs a veteran shelter. He is surprised they have been unable to find
people to live in a group home. He stated he has a list of veterans from the VAB who
identify themselves as homeless. He stated he did not support entering into a contract
with Homes First.
• Keith stated he did contact veterans who were on a list from the VAB and did not find
any qualified veterans who were interested in a group home.
• Todd Parker stated the City of Shelton would not permit the home as a shelter.
• Discussion of allowing this home to be used for Therapeutic Courts.
• Cmmr.Drexler expressed difficulty in understanding how we are not able to keep the
house occupied with single male veterans.
• Brief discussion of what it takes to be an Oxford House. They typically have more than
three bedrooms.
• Cmmr.Neatherlin expressed concern that the County invested$100,000 and has no
equity. It was pointed out that this investment does preserve affordable housing. He
would like to table the request.Cmmr.Drexler expressed support of the change request
although she has concern that Homes First did not do the due diligence at the beginning.
Cmmr.Shutty is supportive of the request and fine with tabling the request.This request
will be tabled for a few weeks.
10:45 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Reported the building permit lag time is four weeks.
• Staff will bring back information for a building permit fee increase.
• Dave is working on succession plan for the Health Officer.
• Request to set a public hearing on December 4 to consider two separate code
amendments: 1)Title 15—Development Code and 2)Title 17—Zoning,adding Duplex,
Triplex and Residential as allowed uses in the Village Commercial District in the Allyn
UGA.
11:00 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
The following items were approved to move forward:
• Bid awards for County Road Projects for guardrail improvements and Belfair Sidewalk.
• News release for two-hour delay for Belfair and Hoodsport Drop Box Stations on Friday,
November 30 for staff training.
• Request to solicit for on-call Structural,Geotechnical,Hydraulic and Engineering and
Construction services from the MRSC consultant roster for 2019-2020.
• Private Line Occupancy permit application for Steve&Ladonna Hawkins on North
Shore Road.
Board of Mason County Commissioners' Briefing Meeting Minutes
November 5,2018
• Interlocal agreement with Belfair Water District allowing either party to provide various
services on a reimbursable basis.
• Updated Public Works Organizational Chart. Cmmr.Drexler sees this as adding a
position;one position will be identified as interim.
• Trees were chopped down on County owned property at the Belfair Drop Box Station by
DNR. The estimated value of the trees removed is$185-$230. Staff recommendation is
to not make a monetary request but that DNR replant the trees.
11:30 A.M. Land Lease Proposal—Walt Austin,Tim Pavolka&Rahn Redman
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Tim Pavolka presented a proposal to develop a fair grounds and event center on county
parcel 42004 30 60000. The request is to sign a non-binding Letter of Intent to explore
the proposal. The intent of the meeting is to discuss the proposal.
Cmmr.Neatherlin pointed out the county has no mineral rights on the proposed property;
the county does have timber rights.
Cmmr.Drexler stated that for any type of lease agreement,the county would need to go
out for a request for proposals. Tim Whitehead stated there would be a competitive
process to obtain the highest and best benefit to the public of this parcel.
This property is Public Works owned.
Cmmr.Shutty asked why they don't build a drag strip somewhere. His concern is how
does this pencil out on the county side;the county financially struggles and to potentially
start a fair,how is it run and financed.
Mr.Pavolka stated they are proposing a joint public/private venture;it's hard to justify
having only a drag strip. The proposal is for a combination of a drag strip,fairgrounds,
camp grounds and the ability to use the site for a variety of uses. Mason County is
becoming more of a recreational area. This would be a non-profit fairgrounds;there are a
number of fairgrounds that also include some type of racing.
Rahn Redman expressed support of the proposal to improve the community and provide
something for the youth to do by participating in 4-H at the fairgrounds.
Walt Austin stated by developing a combined facility,it is financially feasible. This
could end up being the only drag strip in Washington.
This differs from The Ridge because it's a multi use facility that includes accommodating
spectators.
Mr.Pavolka stated there is a multitude of issues that will need to be explored and
believes it is a viable location for this type of proposal.
Cmmr.Neatherlin stated he has a desire to explore this proposal and stressed that he has
no desire for the county to run a fairgrounds or invest any money into this proposal. He
noted there is a latecomer process with the City of Shelton that is extremely expensive to
hook up to the water system.
Cmmr. Shutty stated they need to have a conversation with legal staff.
Cmmr.Drexler stated they need to explore all potential uses of the property. Questions
she has-How much of the property could be disturbed since it's adjacent to the landfill;
Why not just surplus the property and sale the property.
Mr.Pavolka responded the property could be surplused and sold but their proposal is a
long term lease. They are developing a 5010 nonprofit. They would ask for a county
ombudsman to work with. They would need a title search and find out who has the
mineral rights.
Mr.Austin stated this proposal would bring a hotel.
Cmmr.Drexler pointed out this—area would need a rezone. There would be a public
weigh-in on whether to go forward with a rezone.
Mr.Redman stated this parcel is long term commercial forest and he has contacted a
property owner to swap another parcel that is long term commercial forest.
Cmmr.Neatherlin stated next steps will be for the County to look at other options;
discuss the proposal and then contact them for finther discussion.
Cmmr.Neatherlin questioned if this would be considered spot zoning if zoned the same
as Ridge Motorsports and would that zone allow this type of proposal.
Board of Mason County Commissioners'Briefing Meeting Minutes
November 5,2018
Cmmr.Drexler confirmed they have they talked to the Port of Shelton and the Port is not
interested. The abandoned runway is long enough for a drag strip.
Mr.Pavolka stated they are interested in locating in Mason County,not necessarily at this
location but feels it would work.
The Commissioners expressed interest in further exploration of the proposal.
BREAK—NOON
2:15 P.M. 2019 Budget Workshop
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Frank Pinter reviewed the 2019 preliminary budget. 2019 adjusted preliminary revenues
are$35,155,899 and preliminary expenses adjusted with Maintenance Level Changes are
at$34,886,652.
• Frank stated in addition is$160K for alternative sentencing revenues and$67K for
expenses and the cost of the additional staff for the pistol licenses requirements. Chief
Hanson explained they didn't include adjust in the preliminary budget the costs or
revenues for the alternative sentencing program.If the program doesn't have as many
participants as anticipated,the expenses and revenues would go down.
• Discussion of funding the new position for compliance with concealed pistol license at
$75K. The compliance is effective July 2019. Cmmrs.Neatherlin and Shutty agreed
with the alternative sentencing and pistol license position.
Tuesday,November 6,2018
11:45 A.M. 2019 Budget Workshop
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Frank provided additional information regarding the alternative sentencing revenue and
the new position for the Sheriffs office to comply with the pistol license permits and
these items have been moved to maintenance level. There were additional items left off
the maintenance level. Frank reviewed several PLR's that can be brought forward in
2019 as supplemental requests. WSU's request for$6,000 was moved to maintenance
level. $9,002 for elevator work is moved to maintenance level in Facilities budget.
Courthouse security contract increase of$3,500 is moved to maintenance$23,502.
Reduces net gain to$257,529. Assessor's PLR of$78,334 includes restoring staff hours,
move$28,907 to maintenance. Reducing net gain to$228,622.
• Cmmr.Neatherlin's suggestions:add one position that would be split between District
Court and Clerk at.5FTE in each office for a total cost of$75K;Assessor add$50K;
DCD request of$27K include a revenue increase so there is no net increase;Juvenile add
$10K; Sheriff add$20K for vehicle lease and$38K for jail inmate food;ER&R 2
vehicles @$100K for a $224K total with DCD revenue nets at$193K and use the
remaining$35K for training between departments.
• Cmmr. Shutty confirmed the District Court and Clerk are in the same labor union.
• Discussion with Jim Madsen on what would an additional$l OK pay for.
• Cmmr.Shutty agreed to the jail food contract,leased vehicles;DCD revenue and expense
increase;$l OK to Juvenile. Regarding the split position between District Court and the
Clerk's office,Cmmr.Shutty prefers making the Assessor's office whole.With the new
District Court Judge coming on,he would like to have a conversation with the new judge
on staffing needs I n2019 so he is not in favor of the District Court increase;prefer to not
spend entire net gain and look at putting it in reserves.
• Cmmr.Drexler concurred with making the Assessor whole;concurs with Cmmr. Shutty
regarding District Court;ok with inmate jail food;not in favor of vehicle lease;in favor
of$8K for WSAC dues;in favor of clerical for Juvenile,$5650;agreed to increase
training.
• Cmmr. Shutty suggested leaving Therapeutic Court's request open for now. The
Behavioral Health Committee meets tomorrow.
Board of Mason County Commissioners' Briefing Meeting Minutes
November 5,2018
• Commissioners Neatherlin,Shutty and Drexler agreed to the following budget increases:
$10K to Juvenile;$27K DCD expenses and revenues; $50K Assessor;$57K for Juvenile
new hire;$8K for WSAC dues,$5,600 lead position in Juvenile,$700 cell phone for
parks staff, $38K for food services;Commissioners Neatherlin and Shutty agreed to
$20,000 for MCSO vehicle lease; $199K,with$100K from ER&R,for 2 MCSO
vehicles;
• If Traffic Diversion is not fully spent on time and effort,Cmmr.Neatherlin supports
spending$100K from Traffic Diversion on vehicles. Discussion of vehicles will be in
2019.
• Other budget items-$3K to Auditor,Assessor,and Treasurer,$12K Sheriff,$1,500 to
District Court;$2K to Probation,$2K to Commissioner.
• The next budget workshop is next Wednesday at 10 a.m.
The briefing meeting adjourned 12:35 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
y � _
R dy Neatherlin Terri Drexler t Kevin Shutty
Chair Commissioner Commissioner