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Home My WebLink About2018/11/27 - Regular Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 6:00 p.m. 411 North Fifth Street, Shelton WA 98584 November 27, 2018 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release-Civil Service Staff: Frank Pinter 5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 6:30 p.m. 7. Approval of Minutes— None. 8. Approval of Action Agenda: All items listed under the Action Agenda may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to set a public hearing on December 11, 2018 at 9:30 a.m. to consider the updated fee schedule for Community Development and amendments to ordinances 42-18 and 123-08. 8.2 Approval to appoint or reappoint two new members to the Mason County Historic Preservation Commission to fill two open seats with three year terms ending November 2020. 8.3 Approval to set a public hearing on December 18, 2018 at 9:30 a.m. to consider adopting the Public Benefit Rating System. 8.4 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 54645-55018 $ 682,663.21 Salary Clearing Fund Warrant #s 7004050-7004078 $ 478,355.78 8.5 Approval to consolidate Juvenile Departments into one department and approval to delete funds 138 and 406 in the 2019 budget. 8.6 Approval to authorize the Deputy Director/Utilities &Waste Management to sign the contract with Insta-Pipe, Inc. for completing the Rustlewood Sewer Main Lining Project in the amount of $229,008.78 which includes sales tax. 8.7 Approval of the Private Line Occupancy Permit granting permission to run a power, water and septic transport line under and across North Shore Road for parcel number 22202-52-00010. Last printed 11/21/2018 12:16:00 PM If special accommodations are needed, contact the Commissioners' office at ext. 419, Shelton #360-427- 9670; Belfair#275-4467, Elma #482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA November 27, 2018— PAGE 2 8.8 Approval to authorize ER&R to dispose of certain equipment and vehicles as surplus and allow ER&R to dispose of pursuant to Mason County Code and state laws. 8.9 Approval to execute the resolution authorizing Public Works/U&W Management Division to contract with Correct Equipment for maintenance services to the sewer grinder pumps for the North Bay Sewer System and Belfair Sewer System, as sole source. 8.10Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for call for bids to furnish Mason County with Asphalt Emulsion for 2019. Contract awards will be announced during a regular meeting of the Board. 8.11Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for routine Paint Lines for 2019. The contract award will be announced during a regular meeting of the Board. 8.12Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for the 2019 Manufacturing and Stockpiling of Chipseal Aggregate. Contract awards will be announced during a regular meeting of the Board. 8.13Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for call for bids to furnish Mason County with Asphaltic Materials. Contract award(s) will be announced at a scheduled meeting of the Board. 8.14Approval to authorize Public Works to advertise set bid opening date/time, award contract, and allow the Chair to sign all pertinent documents for call for bids to furnish Mason County with culvert pipe and linings Contract awards will be announced during a regular meeting of the Board. 8.15Approval to authorize Public Works to use written and/or telephone solicitations to establish a 2019 Surfacing Materials unit pricing vendor list. 8.16Approval to authorize Public Works/ER&R to use written and/or telephone solicitations for tire repair and towing services for the 2019 calendar year and sign and award contract(s). Mason County does not guarantee a minimum purchase of these services. 9. Other Business (Department Heads and Elected Officials) 10. 6:30 p.m. Public Hearings and Items Set for a Certain Time- 10.1 Public Hearing to take public comment on the certification to the county Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2019. An increase to the Current Expense and Road property tax levies for 2019 may be considered. Staff: Jennifer Beierle. 11. Board's Reports & Calendars 12. Adjournment J:\AGENDAS\2018\2018-11-27 REG.doc dcxv- MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Jennifer Giraldes Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: November 27, 2018 No. 4.1 ITEM: Correspondence 4.1.1 Fire Districts #5, #6, #11, #13, Port of Hoodsport and Grapeview sent in their 2019 budgets. 4.1.2 Beau Bakken sent in an application for the Housing & Behavioral Health Board. 4.1.3 B. Dean Byrd sent in an application for the Mason County Civil Service Commission. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Drexler Clerk QoRT o� Port of Hoodsport iii �w x 4,, Hoodsport.��;a.hin_fun RECEIVED w Q 98538-0429 d 360-877-9350 ,u rlmai�a hctc.coni NOV 14 2018 �� 0 .prinlhuud �mrl.u. �S OWN too 1 y� Mason County Commissioners November 14, 2018 Mason County Commissioners 411 N 5th Street Shelton, WA 98584 RE: Port of Hoodsport 2019 Budget Dear County Commissioners, Enclosed is the original, approved `Final 2019 Budget' for the Port of Hoodsport, to be certified to the County public authority as required by RCW 84.52.020, the Levy Certification and the Ordinance/Resolution. If you should have questions or concerns, you may contact the Port of Hoodsport via email at portmail hctc.com or by telephone at 360.877.9350. Sincerely, Kathleen Wyatt Port Operations Manager Port of Hoodsport Enc. Cc:CMMRS Neatherlin, Shutty, Drexler Clerk PORT Of 6R.4PEVIEW P.O. Box 3RECEIVED -.or ► 6,rapeview WA _a 546 "W.porrof9mpeview.com NOV 21 2018 425-610-6552 . Mason County Commissioners PORT OF GRAPEVIEW RESOLUTION OF THE COMMISSIONERS RESOLUTION 2018-01 A RESOLUTION OF THE PORT OF GRAPEVIEW: authorizin the Commissioners to adopt the 2019. budget. g WHEREAS, the Revised Code of Washington (RCW) Title 53 specifies the requirements, dates of compliance and procedures for adopting an annual budget, uget, WHEREAS, the Port of Grapeview has announced, advertised the availability and has held a Public Hearing on the Preliminary Budget, therefore, ��' of RESOLVED, that the Port of Grapeview has conducted a Public Hearin on October 30t'', 2018 and hereby adopts the 2019 Final Budget, g FURTHER RESOLVED, pursuant to RCW 53.35.040, this Final Budget will with the Clerk of the Board of Mason County Commissioners on November Ibe filed 2018, a certified copy of such Final Budget. This date is in compliance with st, 53.35.045. RCW PASSED BY THE PORT OF GRAPEVIEW COMMISSIONERS THIS 30th D OF October 2018. AY The Port of Grapeview,a Washington municipal corporation *JhnA&ndersonn� I « 1 Commissioner, Dist. 1 Glenn Carlson Jean Farmer Commissioner, Dist. 2 Commissioner, Dist. 3 Email' Portof9rapeview ftmaii com t ACQUISITION GRANT 10/30/2018 SOURCE OF FUNDS RCO Acquisition Matching Grant 75% RCO $396,114.00 25% Port of Grapeview $132,038.00 Total Funds Available $528,152.00 $528,152.00 GRANT Grant funds required to complete the gangway, dock, mitigation, power pole and asphalt RCO $81,892.00 -$109,189.00 PORT of Grapeview $27,297.00 Funds Required: Sub Total $109,189.00 Acquisition grant account balance $418,963.00 Use of Funds: EXPENSES Purchase Bianchi Property Lot#1 (Estimated) $100,000.00 lot#2 (Estimated) $250,000.00 Sub Total Funds $350,000.00 OTHER Legal, appraisals, misc (Estimated) $50,000.00 2019 Project Estimated Expenses $400,000.00 $400,000.00 Grant Balance:Surplus $18,963.00 FOOT NOTES Budget based upon utilization of full grant of$528,152.00 Budget shows$18,963.00 surplus i.e., unused funds IF: $18,963.00 surplus if used cash requiredfrom bank would be reduced by 18963x25%=$21,00.00x25%_$4,740.00 making cash borrowed from bank a total of$10,000.00 vs. $14,741.00 Source of Funds RCO $314,222.00 Port of Grapeview IDD $90,000.00 Bank Loan against 2020 Tax Return $14,741.00 Total $418,963.00 $418,963.00 PORT OF GRAPEVIEW FY 2019 (2) as of 10/30/2018 FINAL CAPITAL CONSTRUCTION (Dock/Gangway) BUDGET 10/30/2018 CAPITAL CONSTRUCTION BUDGET Be innin Balance - Cash $64,420.00 KIOSK Income 2019 $9,558.00 Other Funds available by 2019 from RCO X131,143.00 Grant Interest $100.00 Sub total Project Funds Available $205,221.00 $205221.00 Other Sources of Income **RCO/POG (Acquisition Grant 109 189.00 $109,189.00 Total Funds Available $314,410.00 COMMITTED EXPENSES Contract with Marine Floats $187,361.00 Consulting Engineers Allowance $15,549.00 Permit Mason County $2,500.00 Total expenses $205,410.00 Other Project Expenses Mitigation Allowance $65,000.00 Power Pole Relocation Allowantce $20,000.00 Asphalt repaving Griswald Ave $24,000.00 Sub total other expenses $109,000.00 Total Expenses $314,410.00 -$314,410.00 Balance $0.00 "NOTES Source of Funds Port of Grapeview $27,297.00 Acquisition Grant $81,891.00 15- Net 5Net for the Gangway/Dock from Acquisition $109,188.00 Grant PORT OF GRAPEVIEW FY 2019 Final 2019-BUDGET - OPERATIONS (2) 10/30/2018 FUND FORWARDED: Estimated General Cash account $31,000.00 $31,000.00 OPERATION FUND REVENUE: Estimated 2019 General Property Taxes: (Real & Personal) $26,223.00 Reforest/Open Spaces 50.00 Forest Excise Tax $450.00 Interest Income 70.00 OPERATING REVENUE $26,793.00 $26,793.00 TOTAL FUNDS AVAILABLE $57,793.00 EXPENSES: SALARIES & WAGES Commissioner Per - Diem President $1,536.20 Commissioner Per - Diem Secretary $3,072.00 Commissioner Per - Diem Treasurer 3 072.00 TOTAL SALARIES & WAGES $7,680.00 $7,680.00 PERSONNEL BENEFITS Industrial Insurance L&I $144.00 Social Securi 1I20-O-00 TOTAL PERSONNEL BENEFITS $1,344.00 $1,344.00 SUPPLIES Office & Operating Supplies $300.00 Forms & Printing 100.00 Computer/Laptop 1 1 $200.00 TOTAL SUPPLIESI $600.00 600.00 SERVICES & CHARGES Legal (Attorney) $1,000.00 Consultants (CPA) 750.00 Secreta Service POG 1200.00 Post Office Box $60.00 Posta e $100.00 Travel Mileage: Dist. 1 $0.00 Lod in Food: Dist. 1 $0.00 Travel Mileage: Dist. 2 $560.00 Lod in Food: Dist. 2 0.00 Travel Mileage: Dist. 3 $500.00 Lodging/Food: Dist. 3 $0.00, Advertising/Public Notices $500.00 Insurance Enduris 3110.00 Water System 100.00 Utilities (PUD-3) 620.00 Toilet Rental $1,100.00 Trash 100.00 Repair/Maintenance Boat Ramp $0.00 Repair/Maintenance Parkin Lot new ravel 0.00 Appraisal P.O. Adjacent Property- 0.00 Repair/Maintenance Buoys $400.00 -Repair/Maintenance Signage $500.00 WPPA Dues $300.00 Computer Replacement $2,000.00 Mason County EDC Dues $0.00 MRSC Small Works Roster Fee $120.00 North Mason Chamber Dues $0.00 Education Function/Registration 0.00 Miscellaneous $500.00 Mason County Journal $200.00 Website Hosting 150.00 Domain Name Registration $20.00 Outlook Rental $200.00 KIOSK Support $250.00 Toll Booth SERVICE FEES Monthly service fee ($6.00) $72.00 Annual fee ($30.00) $30.00 PCI fee 19.00quarterly) 76.00 Merchant Services fee —6% per transaction 400.00 Mason County Treasurer 1 000.00 TOTAL SERVICES AND CHARGES 15 918.00 $15,918.00 INTERGOVERNMENTAL SERVICES Election Costs 0.00 TOTAL INTERGOVERNMENTAL SERVICES 0.00 A0.00 TOTAL OPERATING EXPENSES $25,542.00 TOTAL FUNDS Available 57 793.00 Less operations expense $25,542.00' Net Operating Reserves $32,251.00 Less Funds Transferred to Capital Construction to meet RCO Grant requirements $ 27,297.00 FY 2019 NET RESERVE T $4,954.00 ', .I Jw: s _ , ` � D 1 ,.� .. .. i � ' � . .. i� � � a . ,. ': i t. i .. 1 � - i � s e, ::Y .. f �{ �- � .�v . � �r � -E n \i � ,. .. .� f � f .r i i * F �. .._�. � ' � i 1 t: j:. i }d p .. � r..' �` .. O. - 7 ..r ,,. -. a• -.. .. r ,.,, ,. �.y.t ..... . .. ...... r .. { 1 ' P - _ _. 1 4 J f� F. + � } Cc:CMMRS Neatherlin, Shutty, Drexler Clerk Department of �� Revenue Levy Certification Washington State Submit this document to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected and forward a copy to the assessor. In accordance with RCW 84.52.020,I, Norma Brock , (Name) Executive Secretary ,for Mason County Fire District 5 ,do hereby certify to (Title) (District Name) the Mason County legislative authority that the Board of Commissioners (Name of County) (Commissioners,Council,Board,etc.) of said district requests that the following levy amounts be collected in 2019 as provided in the district's (Year of Collection) budget,which was adopted following a public hearing held on 11/07/18 (Date of Public Hearing) Regular Levy: $3,175,873.08 (State the total dollar amount to be levied) AECEIVEO Excess Levy: $1098,409.00 ,. (State the total dollar amount to be levied) NOV 141018 Refund Levy: $581.51 Co Mason County (State the total dollar amount to be levied) mmisslonorS Signature: yl yL, .�l��l _ Date: To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400. REV 64 0100e(w)(2/21/12) Department of Revenue Ordinance / Resolution No. 365 General Washington State RCW 84.55.120 WHEREAS,the Board of Commissioners of Mason County Fire District 5 has met and considered (Governing body of the taxing district) (Name of the taxing district) its budget for the calendar year 2019 ; and, WHEREAS,the districts actual levy amount from the previous year was $ 3,121,272.11 ; and, (Previous year's levy amount) WHEREAS,the population of this district is ®more than or ❑ less than 10,000; and now,therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ 20,697.56 which is a percentage increase of 01 %from the previous year. This increase is exclusive of (Percentage increase) additional revenue resulting from new construction, improvements to property,newly constructed wind turbines, solar,biomass, and geothermal facilities,and any increase in the value of state assessed property, any annexations that have occurred and refunds made. Adopted this 7 day of November 2018 c If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies.A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority no later than November 30th.As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100) for this purpose. The form can be found at: http://dor.wa.gov/docs/forms/PropTx/Forms/LMCertf.doc. To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTI)users may use the Washington Relay Service by calling 711.For tax assistance,can(360)534-1400. REV 64 0101e(w)(12/9/14) Department of Revenue Ordinance / Resolution No. 366 EMS Washington State RCW 84.55.120 WHEREAS,the Board of Commissioners of Mason County Fire District 5 has met and considered (Governing body of the taxing district) (Name of the taxing district) its budget for the calendar year 2019 ; and, WHEREAS,the districts actual levy amount from the previous year was $ 1,076,384.06 ;and, (Previous year's levy amount) WHEREAS,the population of this district is ®more than or ❑ less than 10,000; and now,therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ 10,698.42 which is a percentage increase of 01 %from the previous year. This increase is exclusive of (Percentage increase) additional revenue resulting from new construction, improvements to property,newly constructed wind turbines, solar,biomass, and geothermal facilities, and any increase in the value of state assessed property, any annexations that have occurred and refunds made. Adopted this 7 day of November 2018 1 / Lo �.4^ If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies.A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority no later than November 301.As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100) for this purpose.The form can be found at: hM://dor.wa.gov/docs/forms/PropTx/Forms/LeyyCertf.doc. To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400. REV 64 0101e(w)(12/9/14) Mason County Fire District 5 DBA: Central Mason Fire&EMS RESOLUTION#367 A RESOLUTION of Mason County Fire Protection District 5(dba Central Mason Fire and EMS)making a declaration of substantial need for purposes of setting the limit factor for the property tax levy for 2019. WHEREAS,RCW 84.55.005(2)(c),the limit factor for a taxing jurisdiction with a population of 10,000 or over is the lesser of 101 percent or 100 percent plus inflation; WHEREAS,RCW 84.55.005(1)defines"inflation'as the percentage change in the implicit price deflator for personal consumption expenditures for the United States as published for the most recent 12-month period by the Bureau of Economic Analysis of the federal Department of Commerce in September of the year before the taxes are payable;These programs are used to identify members of the community who use the 911 system or emergency department for non-urgent or non-emergency purposes and connect them to their primary care providers,other health care professionals,low-cost medication programs,and other social services;and WHEREAS,RCW 84.55.0101 provides for use of a limit factor of 01 percent of less with a finding of substantial need by two-thirds of the members when the board consists of four members or less,or a majority plus one approval of the board when the board consists of more than four members; WHEREAS,Due to increase costs for personnel and equipment NOW,BE IT RESOLVED,Mason County Fire Protection District 5(dba Central Mason Fire and EMS) recognizes: Section 1.A finding is made of substantial need under RCW 84.55.0101,which authorizes the use of a limit factor of 101%for the property tax levy of 2019. ADOPTED by the Board of Commissioners of Mason County Fire Protection District 5,DBA Central Mason Fire&EMS,Mason County Washington,at a regular open public meeting of the Board on the 71 day of November,2018,the following Commissioners being present and voting: C irperson Tom Taylor Commissioner Tom Nevers Commissioner Del Griffey Secretary Norma Brock 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 1 001 General Fund 665-005-010 Revenues Original Proposed Difference Remarks 308 Beginning Balances 308 80 00 00-00 Beginning Funds Balance 0.00 700,000.00 700,000.00 0.0% 308 Beginning Balances 0.00 700,000.00 700,000.00 0.0% 310 Taxes 311 10 00 00-00 Real &Pers Prop Taxes 0.00 3,121,272.11 3,121,272.11 0.0% 310 Taxes 0.00 3,121,272.11 3,121,272.11 0.0% 330 Intergovernmental Revenues 332 93 34 00-00 GEMT-Ground Emergency Me 0.00 0.00 0.00 0.0% 333 97 01 00-00 FEMA Assistanct To Firefighte 0.00 0.00 0.00 0.0% 333 97 03 00-00 Homeland Security/FEMA/Saf 0.00 314,790.00 314,790.00 0.0% 334 04 91 00-00 Dept of Health/Ems &Trauma- 0.00 1,175.00 1,175.00 0.0% Estimated number based off years past 337 00 00 00-00 Payments in Lieu of Tax and G 0.00 0.00 0.00 0.0% 337 00 01 00-00 Local Grants, Entitlements. Otl 0.00 5,000.00 5,000.00 0.0% 337 00 02 00-00 Local Grants,Entitlements, Otl 0.00 5,000.00 5,000.00 0.0% 330 Intergovernmental Revenues 0.00 325,965.00 325,965.00 0.0% 340 Charges For Goods & Services 342 21 00 00-00 Fire Services Contracted(City 0.00 1,742,842.00 1,742,842.00 0.0% 342 21 01 00-00 FIRE CONTROL SERVICES/ 0.00 65,000.00 65,000.00 0.0% 342 21 02 00-00 FIRE CONTROL SERVICES/ 0.00 35,000.00 35,000.00 0.0% 342 21 03 00-00 Fire Protection Services-Contr 0.00 15,000.00 15,000.00 0.0% 342 60 00 00-00 Ambulance Services 0.00 1,814,658.00 1,814,658.00 0.0% 344 30 00 00-00 Maintenance to Others 0.00 2,500.00 2,500.00 0.0% 369 9102 00-00 Other Miscellaneous Training 0.00 0.00 0.00 0.0% 340 Charges For Goods & Services 0.00 3,675,000.00 3,675,000.00 0.0% 360 Interest&Other Earnings 361 40 00 00-00 Other interest earnings 0.00 5.00 5.00 0.0% 361 40 01 00-00 Leasehold Excise Tax Interest 0.00 5.00 5.00 0.0% 367 00 00 00-00 Gifts,Pledges, Grants,Private : 0.00 3,000.00 3,000.00 0.0% 369 10 00 00-00 Sale of Junk& Salvage 0.00 3,000.00 3,000.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 2 001 General Fund 665-005-010 Revenues Original Proposed Difference Remarks 360 Interest&Other Earnings 369 20 00 00-00 Unclmd Prpty/money/prcds Of 0.00 0.00 0.00 0.0% 369 91 0 00-00 369 91 01 00-00 IPR Revenue ng 0.00 10,000.00 10,000.00 0.0% C.S'?-I 360 Interest&Other Earnings 0.00 26,010.00 26,010.00 0.0% 380 Non Revenues 388 10 00 00-00 PY Correction 0.00 0.00 0.00 0.0% 389 10 00 00-00 Other Non-Revenue Reim(refi 0.00 2,000.00 2,000.00 0.0% 380 Non Revenues 0.00 2,000.00 2,000.00 0.0% 390 Other Financing Sources 395 10 00 00-00 Sale Of Capital Assets 0.00 1,000.00 1,000.00 0.0% 395 20 00 00-00 Comp for Loss of Assets 0.00 2,000.00 2,000.00 0.0% 397 00 01 00-00 Transfers in from EMS 0.00 677,645.89 677,645.89 0.0% -- `= �'�c;+. 1 `! • <. l 397 00 02 00-00 Transfers in from RES 0.00 0.00 0.00 0.0% 397 00 03 00-00 Transfers in from BOND 0.00 0.00 0.00 0.0% 390 Other Financing Sources 0.00 680,645.89 680,645.89 0.0% 580 Non Expeditures 289 90 00 00-99 Suspence Account 0.00 0.00 0.00 0.0% 580 Non Expeditures 0.00 0.00 0.00 0.0% Fund Revenues: 0.00 8,530,893.00«8,530,893.00 0.0% t x. t ),S` Expenditures Original Proposed Difference Remarks 522 Fire Control 522 11 39 00-00 Miscellaneous 0.00 200.00 200.00 0.0% 522 50 21 00-00 L&I,SS,Med,Unemp 0.00 16,400.00 16,400.00 0.0% 522 50 39 00-00 Miscellaneous 0.00 800.00 800.00 0.0% 522 50 46 00-00 Insurance 0.00 8,000.00 8,000.00 0.0% 522 50 47 00-00 Utilities 0.00 8,900.00 8,900.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227` � Page: 3 001 General Fund 665-005-010 Expenditures Original Proposed Difference Remarks 522 Fire Control 522 50 48 14-08 Station 58-City Of Shelton 0.00 2,000.00 2,000.00 0.0% 522 50 49 00-00 Other Services(travel) 0.00 1,000.00 1,000.00 0.0% 522 10 1100-00 Salaries,Holiday,ALB 0.00 445,000.00 445,000.00 0.0% 522 10 17 00-00 Overtime 0.00 55,000.00 55,000.00 0.0% 522 10 19 00-00 Volunteer Clerical 0.00 0.00 0.00 0.0% 522 10 19 00-99 Payroll Clearing 0.00 0.00 0.00 0.0% 522 10 21 00-00 L&I,SS,Med,Unemp 0.00 44,000.00 44,000.00 0.0% 522 10 23 00-00 Retirement/Def. Comp. 0.00 22,000.00 22,000.00 0.0% 522 10 25 00-00 MedicaUDental-VEBA/MERP- 0.00 128,498.00 128,498.00 0.0% 522 10 29 00-00 Uniforms 0.00 2,000.00 2,000.00 0.0% 522 10 3100-00 Operation Office Supplies 0.00 1,500.00 1,500.00 0.0% 522 10 32 00-00 Administration Fuel 0.00 15,170.00 15,170.00 0.0% 522 10 39 00-00 Miscellaneous 0.00 3,000.00 3,000.00 0.0% 522 10 4100-00 Professional Other Services-Le 0.00 130,000.00 130,000.00 0.0% 522 10 45 00-00 Professional Services MPD 0.00 7,400.00 7,400.00 0.0% 522 10 46 01-00 Insurance 0.00 16,000.00 16,000.00 0.0% 522 10 47 00-00 Utilities 0.00 24,970.00 24,970.00 0.0% 522 10 49 00-00 Other Services(Travel) 0.00 10,000.00 10,000.00 0.0% 522 10 5100-00 Dispatch Services 0.00 13,030.50 13,030.50 0.0% 210 Administration 0.00 917,568.50 917,568.50 0.0% 522 11 1100-00 Salaries 0.00 15,000.00 15,000.00 0.0% 522 11 21 00-00 L&I,SS,Med,Unemp 0.00 4,100.00 4,100.00 0.0% 522 1129 00-00 Uniforms 0.00 400.00 400.00 0.0% 522 1143 00-00 Prof Srvcs-Attorney General St 0.00 1,000.00 1,000.00 0.0% 522 1149 02-00 Travel 0.00 500.00 500.00 0.0% 522 11 5100-00 Election&Audit Expenditures 0.00 20,000.00 20,000.00 0.0% 211 Commissioners 0.00 41,000.00 41,000.00 0.0% 522 20 1100-00 Salaries,Holiday,ALB 0.00 660,000.00 660,000.00 0.0% 522 20 15 00-00 Reserves 0.00 0.00 0.00 0.0% 522 20 17 00-00 Overtime 0.00 97,000.00 97,000.00 0.0% 522 20 19 00-00 Volunteer Member Reimb 0.00 0.00 0.00 0.0% 522 20 2100-00 L&I,SS,Med,Unemp 0.00 82,000.00 82,000.00 0.0% 522 20 23 00-00 Retirement/Def. Comp. 0.00 40,000.00 40,000.00 0.0% 522 20 25 00-00 Medical/Dental-VEBA/MERP- 0.00 249,796.00 249,796.00 0.0% 522 20 27 00-00 BVFF Disability Pension 0.00 1,000.00 1,000.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 4 001 General Fund 665-005-010 Expenditures Original Proposed Difference Remarks 522 Fire Control 522 20 29 00-00 Uniforms 0.00 4,000.00 4,000.00 0.0% 522 20 31 00-00 Operating Office Supplies 0.00 6,000.00 6,000.00 0.0% 522 20 32 00-00 Suppression Fuel 0.00 22,755.00 22,755.00 0.0% 522 20 34 01-00 Rehab Supplies 0.00 1,500.00 1,500.00 0.0% 522 20 34 10-00 Small Equipment Purchases 0.00 1,750.00 1,750.00 0.0% 522 20 34 11-00 Turnout Gear Supplies 0.00 2,000.00 2,000.00 0.0% 522 20 34 12-00 SCBA Supplies 0.00 1,500.00 1,500.00 0.0% 522 20 34 13-00 Radio Supplies 0.00 1,000.00 1,000.00 0.0% 522 20 34 17-00 Wildland Supplies 0.00 2,136.00 2,136.00 0.0% 522 20 39 00-00 Miscellaneous 0.00 3,000.00 3,000.00 0.0% 522 20 46 00-00 Insurance 0.00 16,000.00 16,000.00 0.0% 522 20 47 00-00 Utilities 0.00 26,040.00 26,040.00 0.0% 522 20 49 00-00 Other Services (Travel) 0.00 1,500.00 1,500.00 0.0% 522 20 52 00-00 Dispatch Services 0.00 39,091.50 39,091.50 0.0% 220 Suppression 0.00 1,258,068.50 1,258,068.50 0.0% 522 30 11 00-00 Code Enforcement 0.00 2,000.00 2,000.00 0.0% 522 30 12 00-00 Fire Investigation 0.00 2,000.00 2,000.00 0.0% 522 30 13 00-00 Public Education 0.00 3,500.00 3,500.00 0.0% 522 30 14 00-00 Equipment 0.00 500.00 500.00 0.0% 522 30 31 00-00 Supplies 0.00 250.00 250.00 0.0% 522 30 34 23-00 Knox Box Purchases 0.00 3,000.00 3,000.00 0.0% 522 30 40 00-00 Training 0.00 6,000.00 6,000.00 0.0% 230 Prevention 0.00 17,250.00 17,250.00 0.0% 522 41 32 00-00 Pblc Truing Materials (CPR Et( 0.00 10,000.00 10,000.00 0.0% LP12 r�'vzV� � 3tt .CA • �'1 �<>" L> � 241 Public Training 0.00 10,000.00 10,000.00 0.0% 522 45 31 00-00 Instructor Fees 0.00 5,000.00 5,000.00 0.0% 522 45 32 00-00 Book,Manuels,Videos 0.00 2,800.00 2,800.00 0.0% 522 45 33 00-00 Registration Fees 0.00 30,000.00 30,000.00 0.0% 522 45 34 00-00 Lodging, Meals, Mileage 0.00 600.00 600.00 0.0% 522 45 36 00-00 Operating Office Supplies 0.00 400.00 400.00 0.0% 522 45 37 00-00 Eqpmnt,Props, Cmptrs,Prjctrs 0.00 500.00 500.00 0.0% 522 45 38 00-00 Miscellaneous 0.00 2,000.00 2,000.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 5 001 General Fund 665-005-010 Expenditures Original Proposed Difference Remarks 522 Fire Control 245 Fire and EMS Training 0.00 41,300.00 41,300.00 0.0% 522 50 1100-00 Salaries,Holiday,ALB 0.00 60,000.00 60,000.00 0.0% 522 50 17 00-00 Overtime 0.00 0.00 0.00 0.0% No Holiday Pay 522 50 23 00-00 Retirement/Def. Comp. 0.00 8,000.00 8,000.00 0.0% 522 50 25 00-00 Medical/Dental-VEBA/MERP- 0.00 49,599.20 49,599.20 0.0% 522 50 29 00-00 Uniforms 0.00 2,000.00 2,000.00 0.0% 522 50 3100-00 Operating Office Supplies 0.00 500.00 500.00 0.0% 522 50 32 00-00 Maintenance Fuel 0.00 15,170.00 15,170.00 0.0% 522 50 48 14-01 Station 51 -Allyn 0.00 1,500.00 1,500.00 0.0% 522 50 48 14-02 Station 52-Victor 0.00 1,000.00 1,000.00 0.0% 522 50 48 14-03 Station 53 -Mason Benson 0.00 1,500.00 1,500.00 0.0% 522 50 48 14-04 Station 54-Lake Limerick 0.00 1,500.00 1,500.00 0.0% 522 50 48 14-05 Station 55 -Agate 0.00 1,000.00 1,000.00 0.0% 522 50 48 14-06 Station 56-Gosser 0.00 1,000.00 1,000.00 0.0% 522 50 48 14-07 Station 57-Pickering 0.00 1,500.00 1,500.00 0.0% 522 50 48 14-09 Station 59-Harstine Island No 0.00 1,000.00 1,000.00 0.0% 522 50 48 14-10 Station 510-Johns Prairie 0.00 1,000.00 1,000.00 0.0% 522 50 48 14-11 Station 511 -Harstine Island Sc 0.00 1,000.00 1,000.00 0.0% 522 50 48 21-00 Tools Equipment 0.00 1,500.00 1,500.00 0.0% 250 Maintenance 0.00 148,769.20 148,769.20 0.0% 522 60 1100-00 Salaries,Holiday,ALB 0.00 86,000.00 86,000.00 0.0% 522 60 17 00-00 Overtime 0.00 30,000.00 30,000.00 0.0% 522 60 2100-00 L&I,SS,Med,Unemp 0.00 24,600.00 24,600.00 0.0% 522 60 23 00-00 Retirement/Def. Comp. 0.00 12,000.00 12,000.00 0.0% 522 60 25 00-00 Medical/Dental-VEBA/MERP- 0.00 73,498.80 73,498.80 0.0% 522 60 29 00-00 Uniforms 0.00 2,000.00 2,000.00 0.0% 522 60 3100-00 Operating Office Supplies 0.00 3,000.00 3,000.00 0.0% 522 60 32 00-00 Mechanic Fuel 0.00 15,170.00 15,170.00 0.0% 522 60 39 00-00 Miscellaneous 0.00 800.00 800.00 0.0% 522 60 46 00-00 Insurance 0.00 8,000.00 8,000.00 0.0% 522 60 47 00-00 Utilities 0.00 12,460.00 12,460.00 0.0% 522 60 49 00-00 Other Services (travel) 0.00 1,500.00 1,500.00 0.0% 260 Mechanic 0.00 269,028.80 269,028.80 0.0% 522 50 48 70-00 Health And Wellness 0.00 1,200.00 1,200.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 6 001 General Fund 665-005-010 Expenditures Original Proposed Difference Remarks 522 Fire Control 522 6148 02-00 Hose Testing 0.00 10,000.00 10,000.00 0.0% 522 6148 04-00 Ambulances 0.00 25,000.00 25,000.00 0.0% 522 6148 06-00 Cars 0.00 15,000.00 15,000.00 0.0% 522 6148 07-00 Others 0.00 1,000.00 1,000.00 0.0% 522 6148 08-00 Engines 0.00 48,500.00 48,500.00 0.0% 522 6148 09-00 Fire Equipment 0.00 8,000.00 8,000.00 0.0% 522 6148 12-00 M.isc Equipment 0.00 5,000.00 5,000.00 0.0% 522 6148 15-00 Tenders 0.00 5,000.00 5,000.00 0.0% 522 6148 16-00 Utility Flatbed and trlr 0.00 3,000.00 3,000.00 0.0% 522 6148 18-00 Pump Testing 0.00 7,100.00 7,100.00 0.0% 522 6148 19-00 Unallocated 0.00 1,000.00 1,000.00 0.0% 522 6148 21-00 Tools Equipment 0.00 5,000.00 5,000.00 0.0% 522 6148 40-00 MC Fire Dist 11 Maint 0.00 2,500.00 2,500.00 0.0% 522 6148 99-00 Miscellaneous 0.00 500.00 500.00 0.0% 261 Maintenance and Repairs 0.00 137,800.00 137,800.00 0.0% 522 70 1100-00 Salaries,Holiday,ALB 0.00 3,200,000.00 3,200,000.00 0.0% 522 70 15 00-00 Reserves 0.00 0.00 0.00 0.0% 522 70 17 00-00 Overtime 0.00 290,000.00 290,000.00 0.0% 522 70 19 00-00 Volunteer Member Reimb 0.00 0.00 0.00 0.0% 522 70 2100-00 L&I,SS,Med,Unemp 0.00 241,900.00 241,900.00 0.0% 522 70 23 00-00 Retirement/Def. Comp. 0.00 120,000.00 120,000.00 0.0% 522 70 25 00-00 Medical/Dental-VEBA/MERP- 0.00 783,588.00 783,588.00 0.0% 522 70 27 00-00 BVFF Disability Pension 0.00 4,000.00 4,000.00 0.0% 522 70 29 00-00 Uniforms 0.00 9,600.00 9,600.00 0.0% 522 70 3100-00 Operating Office Supplies 0.00 12,000.00 12,000.00 0.0% 522 70 3104-00 Medical Supplies 0.00 150,000.00 150,000.00 0.0% 522 70 32 00-00 EMS Fuel 0.00 83,435.00 83,435.00 0.0% 522 70 39 00-00 Miscellaneous 0.00 6,000.00 6,000.00 0.0% 522 70 45 00-00 Non-Expense Remit Overpaid 1 0.00 10,000.00 10,000.00 0.0% 522 70 46 00-00 Insurance 0.00 32,000.00 32,000.00 0.0% 522 70 47 00-00 Utilities 0.00 32,930.00 32,930.00 0.0% 522 70 49 00-00 Other Services(Travel) 0.00 200.00 200.00 0.0% 522 70 5100-00 Dispatch Services 0.00 80,183.00 80,183.00 0.0% 270 EMS 0.00 5,055,836.00 5,055,836.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 7 001 General Fund 665-005-010 Expenditures Original Proposed Difference Remarks 522 Fire Control 522 Fire Control 0.00 7,933,921.00 7,933,921.00 0.0% 580 Non Expeditures 589 00 00 01-00 Remittances-Interest Reg Warr 0.00 0.00 0.00 0.0% Not planning to use 589 40 00 00-00 Agency Type Disbursements-R, 0.00 0.00 0.00 0.0% 589 90 00 00-98 Draw Account 0.00 0.00 0.00 0.0% 580 Non Expeditures 0.00 0.00 0.00 0.0% 590 597 22 01 00-00 Transfer out to RES 0.00 0.00 0.00 0.0% 597 22 02 00-00 Transfer out to EMS 0.00 0.00 0.00 0.0% 590 0.00 0.00 0.00 0.0% 591 Debt Service-Principal Repayment 591 22 70 00-00 Short Term Dept Principal Payj 0.00 0.00 0.00 0.0% 591 Debt Service-Principal Repayment 0.00 0.00 0.00 0.0% 592 Debt Service-Interest Costs 592 22 83 00-01 Short Term Debt Interest Paym 0.00 0.00 0.00 0.0% 592 Debt Service-Interest Costs 0.00 0.00 0.00 0.0% 594 Capital Expenditures 594 22 62 01-00 Station 1 Improvements 0.00 0.00 0.00 0.0% 594 22 62 02-00 Station 2 Improvements 0.00 0.00 0.00 0.0% 594 22 62 03-00 Station 3 Improvements 0.00 0.00 0.00 0.0% 594 22 62 04-00 Station 4 Improvements 0.00 0.00 0.00 0.0% 594 22 62 05-00 Station 5 Improvements 0.00 0.00 0.00 0.0% 594 22 62 06-00 Station 6 Improvements 0.00 0.00 0.00 0.0% 594 22 62 07-00 Station 7 Improvements 0.00 0.00 0.00 0.0% 594 22 62 08-00 Station 8 Improvements 0.00 0.00 0.00 0.0% 594 22 62 09-00 Station 9 Improvements 0.00 0.00 0.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 8 001 General Fund 665-005-010 Expenditures Original Proposed Difference Remarks 594 Capital Expenditures 594 22 62 10-00, Station 10 Improvements 0.00 0.00 0.00 0.0% 594 22 62 11-00 Station 11 Improvements 0.00 0.00 0.00 0.0% 594 22 62 12-00 Headquarters Project 0.00 0.00 0.00 0.0% 594 22 62 13-00 Training Center 0.00 0.00 0.00 0.0% 594 22 64 01-00 Fuel Clean Up 0.00 0.00 0.00 0.0% 594 22 64 02-00 ALS Ambulances&Amb Equil 0.00 120,000.00 120,000.00 0.0% 594 22 64 03-00 Ambulance Aid Equipment 0.00 12,000.00 12,000.00 0.0% 594 22 64 09-00 Command Rigs &Pickups 0.00 0.00 0.00 0.0% 594 22 64 15-00 Engines and Equipment 0.00 15,000.00 15,000.00 0.0% 594 22 64 17-00 Assistance to Firefighters 0.00 0.00 0.00 0.0% 594 22 64 18-00 Bunker Gear 0.00 67,000.00 67,000.00 0.0% 594 22 64 19-00 Wildland Equipment 0.00 95,000.00 95,000.00 0.0% 594 22 64 20-00 SCBA Equipment 0.00 25,000.00 25,000.00 0.0% 594 22 64 23-00 Tenders and Equipment 0.00 0.00 0.00 0.0% 594 28 64 01-00 Admin Computer Equipt 0.00 0.00 0.00 0.0% 594 28 64 02-00 Communications Upgrades 0.00 0.00 0.00 0.0% 594 28 64 03-00 Radio Communications 0.00 0.00 0.00 0.0% 594 28 64 04-00 Payment For Purchase Of MCD 0.00 142,000.00 142,000.00 0.0% $71,000 Biannually 594 Capital Expenditures 0.00 476,000.00 476,000.00 0.0% 597 Interfund Transfers 597 22 03 00-00 Transfer Out To LTGO 2013 Ft 0.00 120,972.00 rte( 120,972.00 0.0% Bond Payment L-`rc" 0 LO 13 39-1 0c, L110•00 Z 597 22 03 00-01 Transfer Out To Refunding 061 0.00 0.00 0.00 0.0% 597 Interfund Transfers 0.00 120,972.00 120,972.00 0.0% Fund Expenditures: 0.00 8,530,893.0W,,,8,530,893.00 0.0% 1RPuv-OAlA C Fund Excess/(Deficit): 0.00 0.00 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 9 002 EMS Fund 665-005-040 Revenues Original Proposed Difference Remarks 308 Beginning Balances 308 80 00 00-02 Beginning Balance 0.00 150,000.00 150,000.00 0.0% 308 Beginning Balances 0.00 150,000.00 150,000.00 0.0% 310 Taxes 311 10 00 00-02 EMS -Taxes 0.00 1,076,384.06 1,076,384.06 0.0% 337 40 00 00-02 Timber Excise Taxes 0.00 0.00 0.00 0.0% 310 Taxes 0.00 1,076,384.06 1,076,384.06 0.0% 330 Intergovernmental Revenues 337 00 00 00-02 Leasehold Excise Tax 0.00 0.00 0.00 0.0% 337 00 01 00-02 Local Grants, Entitlements, Ott 0.00 0.00 0.00 0.0% 337 00 02 00-02 Local Grants, Entitlements, Otl 0.00 0.00 0.00 0.0% 330 Intergovernmental Revenues 0.00 0.00 0.00 0.0% 360 Interest& Other Earnings 361 40 00 00-02 Misc Revenue-Oth Interest Ea 0.00 0.00 0.00 0.0% 361 40 01 00-02 Leasehold Excise Tax Interest 0.00 0.00 0.00 0.0% 369 20 00 00-02 Miscellaneous Revenues 0.00 0.00 0.00 0.0% 360 Interest&Other Earnings 0.00 0.00 0.00 0.0% 390 Other Financing Sources 397 00 01 00-02 Transfer in from GEF 0.00 0.00 0.00 0.0% 397 00 02 00-02 Transfer in from RES 0.00 0.00 0.00 0.0% 397 00 03 00-02 Transfer in from BOND 0.00 0.00 0.00 0.0% 390 Other Financing Sources 0.00 0.00 0.00 0.0% Fund Revenues: 0.00 1,226,384.06 1,226,384.06 0.0% Expenditures Original Proposed Difference Remarks 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 10 002 EMS Fund 665-005-040 Expenditures Original Proposed Difference Remarks 580 Non Expeditures 589 40 00 00-02 Agency Type Dispursement-Re 0.00 0.00 0.00 0.0% 580 Non Expeditures 0.00 0.00 0.00 0.0% 590 597 22 01 00-02 Transfer out to GEF 0.00 677,645.89<-:�C 677,645.89 0.0% C��ti uti"� �,��al 301-1 • oc� 597 22 02 00-02 Transfer out to RES 0.00 398,738.17°mac 398,738.17 0.0% 2e.&"V*, f-UInak 3� l . vv C,2 . 00-03 597 22 03 00-02 Transfer out to BOND 0.00 0.00 0.00 0.0% 590 0.00 1,076,384.06 1,076,384.06 0.0% Fund Expenditures: 0.00 1,076,384.06 1,076,384.06 0.0% Fund Excess/(Deficit): 0.00 150,000.00 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 11 003 Reserve Fund 665-005-020 Revenues Original Proposed Difference Remarks 308 Beginning Balances 308 80 00 00-03 Beginning Fund Balance 0.00 3,777.96 3,777.96 0.0%-kTVN%s11 r sur � c;C�rS 308 Beginning Balances 0.00 3,777.96 3,777.96 0.0% Y.7gActrk s �� ele-Y tC cAVk(A'C-- 1�IS . 310 Taxes 311 10 00 00-03 Taxes -Real and Personnel 0.00 0.00 0.00 0.0% 311 10 01 00-03 Taxes - General Property 0.00 0.00 0.00 0.0% 317 20 00 00-03 Excise,Leasehold 0.00 0.00 0.00 0.0% 317 20 01 00-03 Excise,Leasehold,Interest 0.00 0.00 0.00 0.0% 310 Taxes 0.00 0.00 0.00 0.0% 360 Interest& Other Earnings 361 11 00 00-03 Misc Rev,Interest& other earn 0.00 0.00 0.00 0.0% 362 50 00 00-03 External Misc Rev. rents, lease; 0.00 0.00 0.00 0.0% 360 Interest& Other Earnings 0.00 0.00 0.00 0.0% 390 Other Financing Sources 397 00 01 00-03 Transfer in from GEF 0.00 0.00 0.00 0.0% 397 00 02 00-03 Transfer in from EMS 0.00 398,738.17 01 398,738.17 0.0% EMS i vkYX01 Sci-I 22 .UL .t_)v ` Z 397 00 03 00-03 Transfer in from BOND 0.00 0.00 0.00 0.0% 390 Other Financing Sources 0.00 398,738.17 398,738.17 0.0% Fund Revenues: 0.00 402,516.13 402,516.13 0.0% Expenditures Original Proposed Difference Remarks 590 597 22 01 00-03 Transfer out to GEF 0.00 0.00 0.00 0.0% 597 22 02 00-03 Transfer out to EMS 0.00 0.00 0.00 0.0% 597 22 03 00-03 Transfer out to BOND 0.00 0.00 0.00 0.0% 590 0.00 0.00 0.00 0.0% 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 12 003 Reserve Fund 665-005-020 Expenditures Original Proposed Difference Remarks Fund Expenditures: 0.00 0.00 0.00 0.0% Fund Excess/(Deficit): 0.00 402,516.13 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 13 200 Fund 665-005-050 LTGO 2013 Revenues Original Proposed Difference Remarks 308 Beginning Balances 308 80 00 00-20 Beginning Fund Balance 0.00 0.00 0.00 0.0% 308 Beginning Balances 0.00 0.00 0.00 0.0% 360 Interest&Other Earnings 361 10 00 00-20 Interest on Investments 0.00 0.00 0.00 0.0% 360 Interest&Other Earnings 0.00 0.00 0.00 0.0% 390 Other Financing Sources 397 00 00 00-20 FUNDS TRANSFERED FROD 0.00 120,972.00<X 120,972.00 0.0% &t*u-mom '`ul\01 55-i . 22 .O 3. OV a, 390 Other Financing Sources 0.00 120,972.00 120,972.00 0.0% Fund Revenues: 0.00 120,972.00 120,972.00 0.0% Expenditures Original Proposed Difference Remarks 590 59122 70 00-20 Payment(s)-Principle 0.00 99,376.54 99,376.54 0.0% 592 22 83 00-20 Payments-Interest 0.00 21,595.46 21,595.46 0.0% 597 22 00 00-20 Transfer out to GEF 0.00 0.00 0.00 0.0% 590 0.00 120,972.00 120,972.00 0.0% Fund Expenditures: 0.00 120,972.00 120,972.00 0.0% Fund Excess/(Deficit): 0.00 0.00 2019 PROPOSED BUDGET CHANGES Mason County Fire District 5 Fund Totals Time: 09:19:06 Date: 10/30/2018 MCAG#: 1227 Page: 14 Revenues Expenditures Fund Original Proposed Difference Original Proposed Difference 001 General Fund 665-005-010 0.00 8,530,893.00 8,530,893.00 0.0% 0.00 8,530,893.00 8,530,893.00 0.0% 002 EMS Fund 665-005-040 0.00 1,226,384.06 1,226,384.06 0.0% 0.00 1,076,384.06 1,076,384.06 0.0% 003 Reserve Fund 665-005-020 0.00 402,516.13 402,516.13 0.0% 0.00 0.00 0.00 0.0% 200 Fund 665-005-050 LTGO 2013 0.00 120,972.00 120,972.00 0.0% 0.00 120,972.00 120,972.00 0.0% Excess/(Deficit): 0.00 10,280,765.19 10,280,765.19 0.0% 0.00 9,728,249.06 9,728,249.06 0.0% Cc:CMMRS Neatherlin, Shutty, Drexler Clerk Date: 11/20/2018 From: Board of Commissioners RECEIVED Mason County Fire Protection District No. 6 PO Box 39 NOV 2 0 2018 Union, WA 98592 Mason County To: Mason County Auditor Commissioners Attention: Financial Services PO Box 400 Shelton, WA 98584 Please accept the following budget(s)presented for budget year 2019. The district approved their budget(s)at an advertised public meeting. The budget was approved by a quorum of our elected/appointed commissioners. Date of public meeting and budget approval: 11/20/2018 District resolution number: 252 The following budgets for Mason County Fire Protection District No. 6 funds were approved at the above state public meeting and will be in effect for budget year 201a : 20181 REVENUE: 201 gEXPENDITURES: FUND NUMBER: BARS 389.00.00.000 BARS 589.00.00.000 Fire District#6—Expense 665.006010.000.000 1,049,947 1,049,947 Fire District#6-Reserve 665.006020.000.000 $0.00 $0.00 Fire District#6-EMS 665.006040.000.000 $0.00 $0.00 Fire District#6- Bond 665.006010 $0.00 1 $0.00 Approved and signed below by Mason County Fire Protection District No. 6 Commissioners: Timothy Whitman Pos. 1 Mike Sheetz Pos. 2 Richard Heinrich Pos. 3 te' venue Department of Ordinance / Resolution No. 253 Washington State RCW 84.55.120 WHEREAS,the Board of Commissioners of Mason County Fire has met and considered Protection District#6 (Governing body of the taxing district) (Name of the taring district) its budget for the calendar year 2019 ; and, WHEREAS,the districts actual levy amount from the previous year was $ 559,774.85 ; and, (Previous year's levy amount) WHEREAS, the population of this district is ❑ more than or ® less than 10,000; and now,therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an,increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ 5,597.75 which is a percentage increase of 1 %from the previous year. This increase is exclusive of (Percentage increase) additional revenue resulting from new construction,improvements to property,newly constructed wind turbines, any increase in the value of state assessed property,any annexations that have occurred and refunds made. Adopted this 20 day of November 2018 7; If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority no later than November 30'. As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100) for this purpose. The form can be found at: h=:Hdor.wa.gov/docs/forms/PropTx/Forms/LeyyCertf.doc. For tax assistance,visit hM://dor.wa.eov/content/taxes/property/default.aspx or call(360)570-5900. To inquire about the availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY) users may call 1-800-451-7985. REV 64 010le(w)(t 1/15/07) te' Department ofvenue Ordinance / Resolution No. 254 Washington State RCW 84.55.120 WHEREAS,the Board of Commissioners of Mason County Fire has met and considered Protection District#6 (Governing body of the taxing district) (Name of the taxing district) its budget for the calendar year 2019 ; and, WHEREAS, the districts actual levy amount from the previous year was $ 131,808.08 ; and, (Previous year's levy amount) WHEREAS, the population of this district is ❑more than or ® less than 10,000; and now,therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ 8,438.48 which is a percentage increase of 6.40 %from the previous year. This increase is exclusive of (Percentage increase) additional revenue resulting from new construction, improvements to property,newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. Adopted this 20 day of November 2018 LG If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority no later than November 30`''. As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100) for this purpose. The form can be found at: http://dor.wa.gov/docs/forms/PrORTx/Forms/LewCertf.doc. For tax assistance,visit hgp:Hdor.wa.gov/content/taxes/property/default.aspx or call(360)570-5900. To inquire about the availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY) users may call 1-800-451-7985. REV 64 0101e(w)(11/15/07) CERTIFICATION DEPARTMENT OF REVENUE STATE OF WASHINGTON COUNTY OF MASON In accordance with RCW 84.52.020, 1, Timothy Whitman, Commissioner, for Mason County Fire Protection District No. 6, do hereby certify to the Mason County legislative authority that the Commissioners of said district requests that the following levy amounts be collected in 2019 as provided in the district's budget, which was adopted following a public hearing held on the 20th day of November, 2018. Regular Levy $ 571 ,373 Emergency Medical Services Levy $ 148,579 Regular Refund Levy $ 52,835 Emergency Med. Serv. Refund Levy $ 12,560 Total Taxes Required $ 785,347 Given under my hand and the official seal of said district on this 20th day of November, 2018. ATTEST: Timothy Whit an, Commissioner MASON COUNTY FIRE PROTECTION DISTRICT NO. 6 RESOLUTION NO. 252 BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MASON COUNTY FIRE PROTECTION DISTRICT NO. 6 AS FOLLOWS: 1. That the County Assessor has notified the Commissioners of Mason County Fire District No. 6 that the assessed valuation of real properties lying within the boundaries of said District for the calendar year 2019 is $ 415,657,494 , EMS assessed valuation for EMS levy only is $ 424,511,589 . 2. That the attached hereto Exhibit "A" (by this reference made a part of this resolution) be and hereby is adopted as the budget of Mason County Fire District No. 6 for calendar year 2019. 3. That the Honorable Board of County Commissioners of Mason County, Washington, be and are hereby requested to make a levy for (Year) 2019 for said Mason County Fire District No. 6 of 785 347. 4. That the County Treasurer of Mason County, Washington, be and is hereby authorized and directed to deposit and sequester the monies received from the collection of the tax levy specified in Section 3 above in the amounts and funds specified below: A. $ 571,373 into the Expense Fund of said District B. $ 0.00 into the Reserve Fund of said District C. $ 0.00 to be used for the sole purpose of paying the interest and principal of said District's General Obligation Bonds heretofore authorized and now outstanding. This levy to be without limitation as to rate or amount, and sufficient to pay the principal of and interest on said bonds as the same shall become due. D. $ 148,579 into the EMS Fund of said District. E. $ 52,835 Expense Fund Refund Levy F. $ 12,560 EMS Fund Refund Levy 5. That one copy of this resolution together with Exhibit "A" be delivered to each of the following: Board of County Commissioners, Assessor, Treasurer and Auditor of Mason County, Washington. Adopted at a meeting of the Board of Commissioners, Mason County Fire District No. 6 this, 20th day of November, 2018 . Tim Whitman Chairperson Richard Heinrich Commissioner Mike Sheetz Commissioner ATTEST: Clin olk, District Secretary Cc:CMMRS Neatherlin, Shutty, Drexler Clerk Date: 11/12/2018 RECEIVED From: Board of Commissioners NOV 15 2010 Mason County Fire Protection District No. 11 Mason County PO Box 743 Commissioners Shelton, WA 98584 To: Mason County Auditor Attention: Financial Services PO Box 400 Shelton,WA 98584 Please accept the following budget(s)presented for budget year 2019. The district approved their budget(s) at an advertised public meeting. The budget was approved by a quorum of our elected/appointed commissioners. Date of public meeting and budget approval: 11/12/2018 District resolution number: 18-02 The following budgets for Mason County Fire Protection District No. 11 funds were approved at the above state public meeting and will be in effect for budget year 2019: 2019 REVENUE: 2019 EXPENDITURES: FUND NUMBER: BARS 389.00.00.000 BARS 589.00.00.000 Fire District#11-Expense 665-006-010 $443,086.48 $443,086.48 Fire District#11 -Reserve 665-006-020 $0.00 $0.00 Fire District#11 -EMS 665-006-040 $112,071.96 $112,071.96 Fire District#11 -Bond 665-006-010 $0.00 $0.00 Approve and signed below by Mason County Fire Protection District No. 11 Commissioners: Dan Ward Pos. 1 �-� David Brotche Pos. 2 Kelly Frazier Pos. 3 MASON COUNTY FIRE DISTRICT NO. 11 RESOLUTION NO. 18-02 BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MASON COUNTY FIRE DISTRICT NO. 11 AS FOLLOWS: 1. That the County Assessor has notified the Commissioners of Mason County Fire District No. 11 that the assessed valuation of real properties lying within the boundaries of said District for the calendar year 2019 is $198,509,920, EMS assessed valuation for EMS levy only is $ 199,867.495. 2. That the attached hereto Exhibit"A" (by this reference made a part of this resolution) be and hereby is adopted as the budget of Mason County Fire District No. 11 for calendar year 2019. 3. That the Honorable Board of County Commissioners of Mason County,Washington,be and are hereby requested to make a levy for (Year) 2019 for said Mason County Fire District No. 11 of$ 357,501.30. 4. That the County Treasurer of Mason County,Washington,be and is hereby authorized and directed to deposit and sequester the monies received from the collection of the tax levy specified in Section 3 above in the amounts and funds specified below: A. $ 263,680.26 into the Expense Fund of said District B. $ 0.00 into the Reserve Fund of said District C. $ 0.00 to be used for the sole purpose of paying the interest and principal of said District's General Obligation Bonds heretofore authorized and now outstanding.This levy to be without limitation as to rate or amount,and sufficient to pay the principal of and interest on said bonds as the same shall become due. D. $ 91.536.10 into the EMS Fund of said District. E. $ 1.749.08 Expense Fund Refund Levy F. $ 535.86 EMS Fund Refund Levy 5. That one copy of this resolution together with Exhibit"A"be delivered to each of the following: Board of County Commissioners,Assessor,Treasurer and Auditor of Mason County,Washington. Adopted at a meeting of the Board of Commissioners, Mason County Fire District No. 11 this, 121h day of November, 2018. OCI,, 16A. 4l Dan Ward; Chairperson Kelly F azie , 60-nln i sioner David Brotche; Commissioner ATTEST: 3\ ,A , S Brandon Sea es, District Secretary EXIBT"A" CERTIFICATION DEPARTMENT OF REVENUE STATE OF WASHINGTON COUNTY OF MASON In accordance with RCW 84.52.020, I, Dan Ward. Commissioner Chair. for Mason County Fire Protection District No. 11, do hereby certify to the Mason County legislative authority that the Commissioners of said district requests that the following levy amounts be collected in 2019 as provided in the district's budget,which was adopted following a public hearing held on the 12th day of November, 2018. Regular Levy $ 263.680.26 Emergency Medical Services Levy $ 91.536.10 Regular Refund Levy $ 1.749.08 Emergency Med.Serv. Refund Levy $ 535.86 Total Taxes Required $ 357.501.30 Given under my hand and the official seal of said district on this 12th day of November, 2018. `i).,L,), I/-- Dan Ward, Commissioner Chair ATTEST: Brandon Searles, District Secretary Department of �`evenue Ordinance / Resolution No. 18-03 �� Washington State RCW 84.55.120 WHEREAS,the Board of Commissioners of Mason County Fire has met and considered Protection District# 11 (Governing body of the taxing district) (Name of the taxing district) its budget for the calendar year 2019 ; and, WHEREAS,the districts actual levy amount from the previous year was $ 255,273.90 ; and, (Previous year's levy amount) WHEREAS,the population of this district is ❑more than or ® less than 10,000;and now,therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ 2,552.74 which is a percentage increase of 1 %from the previous year. This increase is exclusive of (Percentage increase) additional revenue resulting from new construction, improvements to property,newly constructed wind turbines, any increase in the value of state assessed property,any annexations that have occurred and refunds made. Adopted this 12 day of November 2018 -2- If If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies. A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority no later than November 301. As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)for this purpose. The form can be found at: hq:Hdor.wa.00v/docs/forms/PropTx/For ns/LeyyCertf.doc. For tax assistance,visit http://dor.wa.gov/content/taxes/property/default.aspx or call(360)570-5900. To inquire about the availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY) users may call 1-800-451-7985. REV 64 0 101 e(w)(11/15/07) rDepartment of C;e' venue Ordinance / Resolution No. 18-04 Washington State RCW 84.55.120 WHEREAS,the Board of Commissioners of Mason County Fire has met and considered Protection District# 11 (Governing body of the taxing district) (Name of the taxing district) its budget for the calendar year 2019 ;and, WHEREAS,the districts actual levy amount from the previous year was $ 87,845.62 ;and, (Previous year's levy amount) WHEREAS,the population of this district is ❑more than or ® less than 10,000; and now,therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ 878.46 which is a percentage increase of 1 %from the previous year. This increase is exclusive of (Percentage increase) additional revenue resulting from new construction, improvements to property,newly constructed wind turbines, any increase in the value of state assessed property,any annexations that have occurred and refunds made. Adopted this 12 day of November 2018 . Nr, WAv� P13s_ 1 Z Ke\\U Fm z�c� t��S. 6 If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority no later than November 301. As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)for this purpose. The form can be found at: hn:Hdor.wa.gov/docs/formsAPropTY/FonnsALeyyCertf.doc. For tax assistance,visit http://dor.wa.gov/content/taxes/property/default.aspx or call(360)570-5900. To inquire about the availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY) users may call 1-800-451-7985. REV 64 010le(w)(11/15/07) Cc:CMMRS Neatherlin, Shutty, Drexler Clerk RECEIVED Date: ( I- �- is NOV 14 2018 From: Board of Commissioners Mason County Fire District #13 Commissioners 13375 W Cloquallum Rd Elma, WA 98541 To: Mason County Auditor Attention: Financial Services P O Box 400 Shelton, WA 98584 Please accept the following budget(s) presented for budget year 2019. Per RCW, the district approved their budget(s) at an advertised public meeting. The budget was approved by a quorum of our elected/appointed commissioners. date of public meeting and budget approval: ,r,v�S aw1a.Qp '^j district resolution number: .10 tX The following budget(s) for Fire District#13 funds were approved at the above stated public meeting and will be in effect for budget year 2018: FUND NUMBER: 2019 REVENUE: 2019 EXPENDITURES: 665.013010.000.000 $ a--I % $ CSO-C)0 $ a,--7 % %CSG . Wj 665.013020.000.000 $ a 1000-00 $ aClGG� •D� 665.013030.000.000 665.013040.000.000 665.013060.000.000 Approv d and signed elow by Fire/District #13 Commissioners: t c Please print names and district position next to signatures. Return to Mason County Financial Services at the above address when approved and signed. Please return form no later than November 30, 2017. If you have a separate document that was signed at the public budget meeting where your budget was formally adopted, you may use that as your signatures. Please attach that document in lieu of gathering new signatures for this form. However, the budget amounts still need to be filled in on this document. Department of Revenue (CA Ordinance / Resolution No. C�(� Washington State RCW 84.55.120 WHEREAS,the 13oo..c)ag of VhCLSCVL(Qt A e#/Chas met and considered (Governing body of the taxing district) (Name of the taxing district) C/1/LS its budget for the calendar year oo101 9 ; and, WHEREAS,the districts actual levy amount from the previous year was $ 3 1 ; and, (Previous year's levy amount) WHEREAS,the population of this district is ❑more than or less than 10,000; and now, therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the ,",olq tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be $ 3.1 2 1 q, 2 3 which is a percentage increase of MS- % from the previous year.This increase is exclusive of (Percentage increase) additional revenue resulting from new construction,improvements to property,newly constructed wind turbines, solar,biomass, and geothermal facilities,and any increase in the value of state assessed property, any annexations that have occurred and refunds made. Adopted this VA day of aOI If additional signatures are necessary, please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies. A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority no later than November 30`1'. As required by RCW 84.52.020, that filing certifies the total amount to be levied by the regular property tax levy. The Department of Revenue provides the "Levy Certification" form(REV 64 0100) for this purpose. The form can be found at: http•//dor wa Dov/docs/forms/Prol2Tx/Forms/LevvCertf.doc. To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may use the Washington Relay Service by calling 711. For tax assistance,call(360)534-1400. REV 64 0101 e(w)(12;9l l4) Re enue Washington State Ordinance / Resolution No. �k RCW 84.55.120 WHEREAS,the &"Iv to f Fi o�L I of has met and considered (Governing body of the taxing district) (Name of the taxing district) IGX/] its budget for the calendar year ajS —; and, WHEREAS,the districts actual levy amount from the previous year was $ a 3� 1� 3 N ; and, (Previous year's levy amount) WHEREAS,the population of this district is 11 more than or less than 10,000; and now, therefore, (Check one) BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 0()% Ci' tax year. (Year of collection) The dollar amount of the increase over the actual levy amount from the previous year shall be$ S a 3 which is a percentage increase of _�_%from the previous year.This increase is exclusive of (Percentage increase) additional revenue resulting from new construction,improvements to property,newly constructed wind turbines, solar,biomass,and geothermal facilities,and any increase in the value of state assessed property,any annexations that have occurred and refunds made. Adopted this Gln day of If additional signatures are necessary,please attach additional page. This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax levies.A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority no later than November 30'.As required by RCW 84.52.020,that filing certifies the total amount to be levied by the regular property tax levy.The Department of Revenue provides the"Levy Certification"form(REV 64 0100) for this purpose.The form can be found at: http•//dor wa pov/docs/forms/PropTx/Forms/LeyyCertf.doc. To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400. REV 64 0101e(w)(12/9/14) FIRE DISTRIC"T Year Page CERTTFIC ATION STATE OF WASHINGTON ) COUNTY OF A/1a_c ovA ) 1, � a Secretary of Ma SD-Vl County Fii Protection District No. t3 do hereby certify that the following is a true and correct copy of th .budget for the year a19 adopted by the fire commissioners of said district and appearing in the minutes c a meeting held on the day of NNYwl� 1,9��olX . requesting the board c commissioners of pi COYI County to levy'taxes as follows: A. CURRENT EXPENSE FUND: (1) REGULAR LEVY 00 G 0 (2) EMERGENCY MEDICAL SERVICES $ tiry, an (3) EXCESS LEVY $ B. RESERVE FUND $ C. REGISTERED WARRANT FUND $ D. G. O. BOND FUND $ E. OTHER F. TOTAL TAXES REQUIRED S. ?Ll 3 2 OOG OCA Given undqr my hand and the official seal of said district on this 4)Aday,of IVM)AA� Distzicr Seeresary W F C A#45 s EMS Budget for 2019 Income 2019 308.00.00.0000 Budget Beginning Fund Balance $24,000.00 310.00.00.0000 Taxes 311.10.00.0000 Real & Personal Property Taxes $96,000.00 311.10.01.0000 Comp, Reforest, Open Space $500.00 317.20.00.0000 Leasehold Excise Tax $200.00 317.20.01.0000 Leasehold Excise Tax Interest $200.00 317.40.00.0000 Forest/Timber Excise Tax $25,000.00 310 TOTAL TAXES $121,900.00 330.00.00.0000 Intergovernmental Revenue 334.04.91.0000 Dept of Health/EMS & Trauma $1,500.00 330 TOTAL INTERGOVERNMENTAL REVENUE $1,500.00 342.50.00.0000 Emergency Service Fees $750.00 340 TOTAL CHARGES FOR GOODS AND SERVICES $750.00 360.00.00.0000 Miscellaneous Revenues 361.11.00.0000 Investment Interest (Investment Held) $2,300.00 362.40.00.0000 Short Term-Hall Rentals $500.00 367.00.00.0000 Contributions/Donations-Private Source $1,500.00 367.11.00.0000 Gifts, Pledges, Grants Private Sources $500.00 360 TOTAL MISCELLANEOUS REVENUES $4,800.00 390.00.00.0000 Other Financing Sources 395.20.00.0000 Inc. Premiums & Recoveries - Capital Assets $1,500.00 397.00.00.0000 Operating Transfers-In $10,000.00 398.00.00.0000 Ins. Premiums & Recoveries - Non-Capital Assets $1,500.00 390 TOTAL OTHER FINANCING SOURCES $13,000.00 DEPT TOTAL FIRE DIST #13 EMS $165,950.00 Page 1 Expense Budget for 2019 Income 2019 308.00.00.0000 Budget Beginning Fund Balance $10,000.00 310.00.00.0000 Taxes 311.10.00.0000 Real & Personal Property Taxes $245,000.00 311.10.01.0000 Comp, Reforest, Open Space $500.00 317.20.01.0000 Leasehold Excise Tax Interest $150.00 317.40.00.0000 Forest Excise Tax $350.00 310 TOTAL TAXES $246,000.00 330.00.00.0000 Intergovernmental Revenue 331.00.97.0040 FEMA Grant $0.00 333.83.58.0000 FEMA Cost Sharing $0.00 33o TOTAL INTERGOVERNMENTAL REVENUE $0.00 342.21.00.0000 Fire Protection Services $0.00 34o TOTAL CHARGES FOR GOODS AND SERVICES $0.00 360.00.00.0000 Miscellaneous Revenues 361.10.00.0000 Investment Interest $1,500.00 362.00.00.000o Rents, Leases % Concessions-External On $100.00 362.20.00.0000 Maintenance Truck Agreement $0.00 362.40.00.0000 Short Term-Hall Rentals $500.00 367.00.00.0000 Contributions/Donations-Private Source $1,000.00 367.10.00.0000 Firefighter Training Reimbursement $2,500.00 367.11.00.0000 Gifts, Pledges, Grants Private Sources $3,000.00 369.10.00.0000 Misc. Rev. / Sale of Junk/Salvage $5,000.00 36o TOTAL MISCELLANEOUS REVENUES $13,600.00 390.00.00.0000 Other Financing Sources $0.00 391.00.00.000o General Obligation Bond Process $0.00 395.20.00.0000 Inc. Premiums & Recoveries - Capital Assets $3,200.00 397.00.00.0000 Operating Transfers-In $3,500.00 398.00.00.0000 Ins. Premiums & Recoveries - Non-Capital Assets $2,500.00 390 TOTAL OTHER FINANCING SOURCES $9,200.00 DEPT TOTAL FIRE DIST #13 EXPENSE $278,800.00 Page 2 EXPENSE/EMS outgoing 2019 BARS Categories Budget 2019 EXPENSE EMS 508.00.00 .0000 Budget Ending Fund Balance $12,550.00 $8,700.00 522.10.00 .0000 Administration 522.10.10 .0000 Salaries and Wages .0010 Chief-Expense $50,000.00 $20,000.00 .0020 Assistant Chief $0.00 $0.00 .0030 Secretary-Expense $30,000.00 $20,000.00 .0040 Commissioner-Expense $3,000.00 $3,000.00 522.10.10 TOTAL SALARIES AND WAGES $83,000.00 $43,000.00 522.10.20 .0000 Personal Benefits .0010 Industrial Benefits (L&I)-Expense $5,000.00 $3,000.00 .0020 Social Security/Medicare/Withholding-Expense $12,000.00 $11,000.00 .0030 State Retirement-Expense $8,000.00 $8,000.00 .0040 Medical Insurance-Expense $14,000.00 $14,000.00 .0050 Unemployment $0.00 $0.00 522.10.20 TOTAL PERSONNEL BENEFITS $39,000.00 $36,000.00 522.10.31 .0010 Office &Operating Supplies-Expense $2,000.00 $800.00 .0020 Miscellaneous Supplies-Expense $200.00 $200.00 .0030 Grant Expenditures, Trauma-EMS $0.00 $1,500.00 .0040 Radio& Pager Replacement $3,500.00 $1,000.00 522.10.30 TOTAL OFFICE AND OPERATING SUPPLIES $5,700.00 $3,500.00 522.10.35 .0000 Small Office Tools Equipment .0010 Small Office Tools Equipment-Expense $100.00 $100.00 522.10.30 TOTAL SUPPLIES $100.00 $100.00 522.10.41 .0000 Professional Services-Expense $3,100.00 $1,000.00 522.10.41 .0010 Immunizations and Physicals-Expense $400.00 $1,000.00 .0020 Driving Abstracts/Screening Costs-Expense $500.00 $500.00 522.10.42 .0000 Communication .0010 Communication-Phones and Internet-Expense $800.00 $800.00 .0020 Communication-Cell Phones-Expense $400.00 $400.00 .0030 Communication- Postage-Expense $800.00 $800.00 .0040 Communication-Dispatch Services-Expense $1,550.00 $1,550.00 522.10.43 .0000 Travel .0010 Lodging $1,500.00 $500.00 .0060 Administration Mileage-Expense $9,000.00 $3,000.00 522.10.44 .0000 Advertising-Expense $500.00 $500.00 .0010 Website $500.00 $500.00 522.10.45 .0000 Operating Rentals/Leases-Expense $100.00 $100.00 522.10.46 .0000 Insurance (Not Payroll Related)-Expense $6,500.00 $6,500.00 522.10.47 .0000 Utilities-PUD .0010 Station 13-1 - 13375 W Cloquallum Rd Elma-Expense $2,500.00 $2,500.00 .0020 Station 13-2-26 W Lost Lake Rd Shelton-Expense $1,500.00 $1,500.00 .0030 Station 13-3-6001 W Cloquallum Rd Shelton-Expense $1,500.00 $1,500.00 .0040 Station 13-4-2000 W Cloquallum Rd Shelton-Expense $1,500.00 $1,500.00 .0050 Maintenance Shop- 13332 W Cloquallum Rd Elma-Expense $200.00 $200.00 Page 3 .0060 Utilities-Garbage-Expense $150.00 $150.00 .0070 Utilities- Propane-Expense $1,600.00 $1,600.00 522.10.48 .0000 Repairs and Maintenance(Contracted)-Expense $600.00 $500.00 .0010 Radio Repairs and Maintenance-Expense $1,200.00 $1,200.00 .0020 Fire Extinguisher Maintenance $400.00 522.10.49 .0000 Miscellaneous $600.00 .0010 Fire Commissioners Association State& Local $1,500.00 .0020 Fire Chiefs Association State& Local $400.00 .0030 Fire Fighters Association State& Local $100.00 522.10.40 TOTAL SERVICES $39,400.00 $27,800.00 522.10.51 .0020 Intergovernmental Services- State Auditor-Expense $2,000.00 $2,000.00 .0030 Intergovernmental Contracts-Expense $10,000.00 $1,500.00 .0040 Elections Costs-Expense $1,650.00 $550.00 .0050 Grant Expenditures-Expense $0.00 .0051 Mason Co. EMS/Trauma Council-Support-EMS $0.00 $1,400.00 522.10.50 TOTAL INTERGOVERNMENTAL SERVICES $13,650.00 $5,450.00 522.10 TOTAL EXPENSE ADMINISTRATION $180,850.00 $115,850.00 522.20.10 .0000 .0010 Firefighter Drill/Call Reimbursements $8,000.00 .0020 Volunteer Shifts-EXP $5,000.00 .0030 DNR Reimbursement Payroll 522.20.10 TOTAL SALARIES AND WAGES FIRE SUPPRESSION AND EMS $13,000.00 $0.00 522.20.20 .0000 .0010 Board of Volunteer Firefighters-Pension/Insurance-Expense $1,200.00 $1,200.00 .0020 Withholdings $3,000.00 522.20.20 TOTAL PERSONNEL BENEFITS FIRE SUPPRESSION AND EMS $4,200.00 $1,200.00 522.20.31 .0000 Supplies-Expense $3,000.00 $5,000.00 .0010 Oxygen Equipment/Sup EMS $500.00 522.20.32 .0000 Fuel Used $3,000.00 $2,000.00 522.20.35 .0010 Equipment Purchases- Expense $3,000.00 $2,000.00 522.20.30 TOTAL SUPPLIES FIRE SUPPRESSION AND EMS $9,000.00 $11,900.00 522.20.41 .0000 Professional Services $1,000.00 522.20.42 .0000 Operating Rentals/Leases $200.00 522.20.43 .0010 Turnout Gear Purchases and Replacement $8,000.00 .0020 Responder Uniform Purchase and Maintenance $1,000.00 $500.00 522.20.49 .0000 Miscellaneous $900.00 522.20.40 TOTAL SERVICES $11,100.00 $500.00 522.20 TOTAL FIRE SUPPRESSION AND EMS $37,300.00 $13,100.00 522.45.00 .0000 Fire/EMS Training 522.45.10 .0010 Trainers Pay $300.00 $1,500.00 522.45.10 TOTAL SALARIES AND WAGES SERVICES TRAINING $300.00 $1,500.00 522.45.00 .0000 Fire/EMS Training 522.45.30 .0000 Supplies $0.00 $500.00 522.45.31 .0000 Admin Training $1,000.00 522.45.32 .0000 Training Supplies $1,000.00 522.45 TOTAL SUPPLIES $2,000.00 $500.00 522.45.40 .0000 Other Services and Charges Page 4 522.45.41 .0000 Health and Safety Institute (II-earn Fire) $4,000.00 522.45.41 .0010 Mason Co. EMS Online $600.00 522.45.42 .0000 Travel $200.00 522.45.43 .0000 Advertising $150.00 522.45.44 .0000 Operating Rentals/Leases $150.00 522.45.45 .0000 FireRMS $250.00 522.45.46 .0000 Miscellaneous $900.00 522.45 TOTAL OTHER SERVICES AND CHARGES $5,650.00 $600.00 522.40 TOTAL TRAINING $7,950.00 $2,600.00 522.50.31 .0000 Shop/Station Supplies $500.00 .0010 Station 13-1 - 13375 W Cloquallum Rd, Elma- Expense $2,000.00 $2,000.00 .0020 Station 13-2-21 W Lost Lake Rd. Shelton- Expense $1,000.00 $1,000.00 .0030 Station 13-3-6001 W Cloquallum Rd, Shelton- Expense $1,000.00 $1,000.00 .0040 Station 13-4-2000 W Cloquallum Rd, Shelton- Expense $1,000.00 $1,000.00 .0050 Shop- 13332 W Cloquallum Rd, Elma- Expense $250.00 $300.00 522.50.45 .0000 Operating Rentals/Leases $200.00 $200.00 522.50.48 .0000 Repairs and Maintenance-Expense $3,000.00 $2,000.00 522.50.49 .0000 Miscellaneous- Expense $500.00 $500.00 522.50 TOTAL SHOP/STATION SUPPLIES $9,450.00 $8,000.00 522.50 TOTAL SHOP/STATION SUPPLIES $9,450.00 $8,000.00 522.60.00 .0000 Vehicles and Equipment Maintenance 522.60.10 .0010 Mechanic/Maintenance $5,000.00 $5,000.00 522.60.10 TOTAL SALARIES AND WAGES VEHICLE AND EQUIP. MAINT $5,000.00 $5,000.00 522.60.20 .0000 Personal Benefits .0010 Industrial Benefits (L&I)-Expense $300.00 $300.00 .0020 Social Security/Medicare/Withholding-Expense $400.00 $400.00 522.60.20 TOTAL PERSONNEL BENEFITS VEHICLE AND EQUIP. MAINT $700.00 $700.00 522.60.30 .0010 1987 International Maintenance Truck $1,500.00 $1,500.00 .0011 2007 Spartan H&W Pumper $2,000.00 .0014 2001 International H&W Pumper Tender $2,000.00 .0015 1993 International E-ONE $2,000.00 .0016 2011 International H&W Tender $2,000.00 .0017 1996 International H&W Pumper $2,000.00 .0018 1989 Ford F800 Wester States Pumper Lic No A2822C $0.00 .0019 1989 Ford F800 Wester States Pumper Lic No A2823C $0.00 .0020 2005 Ford Northstar Rescue $3,000.00 .0022 1994 E350 Lifeline Ambulance $2,500.00 .0023 1996 International Northstar $2,500.00 .0024 1994 E350 Lifeline Ambulance 2 $2,500.00 .0030 SCBA Repairs and Maintenance $5,000.00 .0040 Small Equipment Repairs and Maintenance $2,000.00 .0050 Breathing Compressor Repair and Maintenance $3,000.00 .0060 Pump Tests $2,500.00 522.60.30 TOTAL VEHICLES AND EQUIPMENT MAINTENANCE SUPPLIES $24,000.00 $12,000.00 522.60.00 TOTAL VEHICLES AND EQUIPMENT MAINTENANCE $29,700.00 $17,700.00 522 TOTAL EXPENDITURES $265,250.00 $157,250.00 596.00.00 .0000 Capital Outlay 596.00.64 .0010 Fire Apparatus Replacement $1,000.00 .0020 Vehicle Purchase/Other $0.00 Page 5 .0030 EMS Unit Payment $0.00 .0040 EMS Unit Replacement $0.00 596.00.60 TOTAL PAYMENT FOR VEHICLE $1,000.00 $0.00 596 TOTAL CAPITAL OUTLAY $1,000.00 $0.00 TOTAL EXPENDITURES FIRE DIST.#13 EXPENSE $278,800.00 $165,950.00 Page 6 Bond Budget for 2019 Income 2019 308.00.00.0000 Budget Beginning Balance $5.50 310.00.00.0000 Taxes $0.00 311.00.00.0000 Gen. Prop. Taxes- $0.00 311.10.00.0000 Real & Personal Property Taxes $0.00 311.10.01.0000 Comp, Reforest, Open Space $0.00 312.10.00.0000 Forest Excise Tax $0.00 317.20.01.0000 Leasehold Excise Tax Interest $0.00 310 TOTAL TAXES $0.00 361.00.00.0000 Interest and Other Earnings $0.00 361.90.00.0000 Other Interest Earnings $0.00 360 TOTAL INTEREST AND OTHER EARNINGS $0.00 DEPT TOTAL FIRE DIST#13 BOND $5.50 FUND TOTAL USES FIRE DIST#13 BOND $5.50 FUND TOTAL RESOURCES FIRE DIST#13 BOND $5.50 Page 7 Bond Budget for 2019 outgoing 2019 508.00.00.0000 Budget Ending Fund Balance $0.00 DEPT TOTAL FIRE DIST#13 BOND $0.00 FUND TOTAL USES FIRE DIST#13 BOND $0.00 FUND TOTAL RESOURCES FIRE DIST#13 BOND $0.00 Page 8 Reserve Budget for 2019 Income 2019 308.00.00.0000 Budget Beginning Fund Balance $24,000.00 360.00.00.0000 Miscellaneous Revenues $0.00 361.00.00.0000 Interest and Other Earnings $0.00 361.11.00.0000 Investment Interest(Investment Held) $0.00 367.11.00.0000 Gifts, Pledges, Grants Private Sources $0.00 369.10.00.0000 Misc. Rev. /Sale of Junk/Salvage $0.00 360 TOTAL MISCELLANEOUS REVENUES $0.00 395.00.00.0000 Disposition of Capital Assets $0.00 395.10.00.0000 Proceeds from Sales of Capital Assets $0.00 390 TOTAL DISPOSITION OF CAPITAL ASSETS $0.00 DEPT TOTAL FIRE DIST#13 RESERVE $24,000.00 FUND TOTAL USES FIRE DIST#13 RESERVE $24,000.00 FUND TOTAL RESOURCES FIRE DIST#13 RESERVE $24,000.00 Page 9 Reserve Budget for 2019 outgoing 2019 508.00.00.0000 Estimated Ending Fund Balance $24,000.00 597.00.00.0000 Operating Transfers - Out- Expense $0.00 597.00.00.0000 Operating Transfers - Out- EMS $0.00 597.00.00 TOTAL OPERATING TRANSFERS - OUT EMS/EXPENSE $0.00 DEPT TOTAL FIRE DIST#13 RESERVE $24,000.00 FUND TOTAL USES FIRE DIST#13 RESERVE $24,000.00 FUND TOTAL RESOURCES FIRE DIST#13 RESERVE $24,000.00 Page 10 Cc:CMMRS Neatherlin, Shutty, Drexler RECEIVED Clerk) T� Cop NOV 15 2018 MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET } � Mason County Commissioners SHELTON WA 98584 , - Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1x54 I AM SEEKING APPOINTMENT TO Behavioral Health and Housing Advisory Committee NAME: Beau Bakken ADDRESS: 61 E Seahawks W 373-1111 CI VOTING PRECINCT: WORK PHONE: 360-275+6711 98528 (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: EI bbakken(d3northmasonrfa.com COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSIiIPS) COMPANY: North Mason Regional Fire Authority 22 L�OD ��,rr►SOti Cc.Acr YRS -_ POSITION: Fire Chief 0 ��.!'r.5u.n ---- - - - 1M a5:.., GJM-1�., D c�,� ,�I 44,kr COMPANY: --- --_—__-- YRS POSITION: In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The Committee's role is to_proAde the Maso Coun Board of Commissioners with information,insight- id -aa and perspectives that eveiopingimptementing,reviewing and revising II—pobtii;Wicy as it aiteis to -behavioral health and imusino maitpis in Mason e0uirtv. What interests, skills do you wish to offer the Board,Committee,or Council? 10 years of CEQexperienceAuW a publicsafety_agengr_-21 I ramedicrproviding treatmentand— assistance in behavioral health emergency situations.2 years serving on the Mason County Opioids Stakeholders roup,which alms to respond o tne opiate crisis in Mason County. 4 years experience serving on a Board o nirorfnrc of Har"cnn hAorliral rontor rlovolnninn Morlirnl r ontor Pnliry l hnlrl a RA in Firo Gonrirro Ariminictratinn anU Gn PA 1t,c t t a ..S-' -%:141.. Please list any �1i�ial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) 1 do not see any at this time. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how muchm much ' e can yo to this position? Qu Mordhy Weekly Daily Office Use Only -- ---- - -- _ _-- Appointment Date Signature Date Term Expire Date Cc:CMMRS Neatherlin, Shutty, Drexler RECEIVED Clerk) q e aMASON COUNTY`COMMISSIONERS NOV 15 2018 411 NORTH FIFTH STREET SHELTON WA 98584 -- Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854Commissioners 1 AM SEEKING APPOINTMENT TO Mason County Civil Service Commission NAME. B. Dean Byrd ADDRESS: 620 East Hiawatha Blvd PHONE: 360-490-5592 CIT ECINCT: WORK PHONE: 5592 98584 Johns Prair E-MAIL: (OR AREA IN THE COUNTY YOU LIVE) 0 dbyrd@hctC.COm ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Mason County Sheriff (30)Years YRS Charlie-,Vicinn- Roam of Director, Mason County Historical Society-Member POSITION: Chief Deputy Mason Country Civil Service Commission COMPANY: Wa. St. Gambline Commission (10)Years yRS Citizens Criminal Justice Task Force-2014 POSITION: Supervising Special Agent -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Under RCW 41-14 The commissions oversees hiring,do-,ciplinaryactions- terminations local rule making consistent with state law. We are their to ensure that classified employees of the Sheriffs office are treated in an equitable What interests, skills do you wish to offer the Board, Committee,or Council? My skills include a knowledge of how the civil commissi i . . I to operate I have many years of dealing with personnel issues in which the Sheriffs Office may have to answer to the Civil Service Commission, or the Courts in these matters. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) understanding and not a conflict. I can hold the Sheriffs Office accountable just as they could me. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? Yes and I have a6 Realistically, how much time can you give to this position? fi S h ee Quarterly x Monthly Weekly Daily Office Use Only 11-15-18 Appointment Date Signature Date Term Expire Date PRESS RELEASE November 27, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Civil Service Commission Vacancy The Board of Mason County Commissioners is seeking applications to fill a position on the Mason County Civil Service Commission. This is for a six year term that will end on December 31, 2024. To qualify, the individual must be a United States citizen, a resident of Mason County for at least the past two years and an elector in Mason County. This person cannot be employed by Mason County and shall serve without compensation. At the time of appointment not more than two commissioners shall be adherents of the same political party. The general purpose of the Civil Service Commission is to establish a merit system of employment for county deputy sheriffs and other employees of the office of county sheriff. The Mason County Civil Service Commission meets on the 3`d Thursday of each month at 5:00 p.m. in Mason County Building 1, 411 North 5th Street, Shelton. Interested parties may obtain an application at the Mason County Commissioners Office, 411 North 5th Street, Shelton, or call 427-9670, ext. 419 or visit the Mason County website at www.co.mason.wa.us. Applications will be accepted until Friday, December 14, 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Schutty Terri Drexler Chair Commissioner Commissioner Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kristopher Nelsen, Action Agenda Permit Assistance Center Manager Public Hearing Other DEPARTMENT: Community Services EXT: _3S9_ COMMISSION MEETING DATE: November 27, 2018 Agenda Item # g, Commissioner staff to complete) BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Kristopher Nelsen, PAC Manager [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: 2019 amendment proposal to community development fee schedules. BACKGROUND: Mason County's community development fee schedules have not been restructured since 2008. Per ordinance 123-08, the only rate annually adjusted are permits assessed with the International Code Council Building Valuation Data's August update. For the past decade, all other fee for service rates continue to remain stagnated and should be reassessed up to 10%. BUDGET IMPACTS: RECOMMENDED ACTION: ,Mo yZ Request to set public hearing December 11, 2018 to amend ordinance number V-18 and 123-08. ATTACHMENT(S)- Public Notice. C:\Users\mdrewry\Documents\GroupWise\DCD fee schdule PH Commission Agenda Item Summary Template.doc NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, December 11th, 2018 at 9:30 a.m. SAID HEARING will be to take public comment on county update to ordinance 42-18 and 123-08, DCD fee schedules to address rate amendments effective January iSt1 2019. If there are questions about the proposed amendments, please contact Kristopher Nelsen, PAC Manger at Ext 359. If special accommodations are needed, contact the Commissioners' office, 427-9670, Ext. 419. DATED this 27th day of November 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board C'. Journal - Publ 2t: (Bill: ? Shelton, WA 98584) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Michael MacSems Action Agenda _X_ Public Hearing Other DEPARTMENT: DCD EXT: 571 DATE: 11/27/18 Agenda Item # g, Commissioner staff to complete) BRIEFING DATE: 11/19/18 BRIEFING PRESENTED BY: Michael MacSems [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Appoint or re-appoint two candidates to fill two open seats on the Mason County Historic Preservation Commission. This term will expire in November 2021. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Historic Preservation Commission is a seven (7) member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently two seats will expire on November 30th, Mason County has received four applications for these two seats. Both incumbents have reapplied as well as two members of the public. Applications from Rick Calvin, Stephanie Neil, David Dally and Peggy Hosford are attached. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Appoint or re-appoint two new members to the Mason County Historic Preservation Commission to fill two open seats with three-year terms ending in November 2020. ATTACHMENTS: Applications from Rick Calvin, Stephanie Neil, David Dally and Peggy Hosford. 2018 HPC membership list. Action Item Summary Form Appointment.doc 2018 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2018 91 E Morris Creek Dr. Belfair,WA 98528 Works for Squaxin Cultural Resources,formerly with USFS Steve Rose Vice Chair Nov 2019 P.O.Box 1215 Allyn,WA 98524 Christina Lee Williams Nov 2020 2301 E Anthony ltd Grapeview,WA 98546 Patricia Jerrells Nov 2019 320 SE Nighthawk PI Shelton,WA 98584 Edgar Huber Professional Expertise Nov 2020 111 SE Emerald Drive Shelton,WA 98584 Principle Investigator/Project Manager at SRI Lorilyn F.Rogers Nov 2019 W 229 Wyandottte Shelton,WA 98584 Rick Calvin Chair Nov 2018 2461 E Grapeview Loop Rd Grapeview,WA 98546 Rhonda Foster Ex-Officio Member THPO Squaxin Tribe SE 70 Squaxin Ln Shelton,WA 98584 Kris Miller Ex-Officio Member THPO Skokomish Tribe N 541 Tribal Center Shelton,WA 98584 �r�'x` ooaNaA _ MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 — Fax 360-427-8437,- Voice 360-427-9670, Ext.4?9;275-4467 or 482-5269 1854 I AM SEEKING APPOINTMENT TO Mason County Historic Preservation Commission NAME: Richard Calvin ADDRESS: 2461 E.Grapeview Loop Road Grapeview WA PHONE 360-801-0938 CITY/ZIP: VOTING PRECINCT: WORK PHONE: 360-731-0308 98546 (OR AREA IN THE COUNTY YOU LIVE)Grapeview E-MAIL: mchpercalvin@aol.com ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED, PREVIOUS EXPERIENCE) Mason County Historic Presentation COMPANY: Puget Sound Naval Shipyard 18 YRS Commission POSITION: Project Manager COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: While the purpose and duties of the MCHPC are numerous,the most prevelant activities of the MCHPC is advising �ffie ERXT on matters related to Mason County History. Maintaining and administering the Mason County Historic Register, including reviewing and recommending action on Histodc Register applications and Cerificates of Appropriateness. Promoting and developing opportunities for the public to identify and preserve Mason County history through publIc education and outreach. What interests, skills do you wish to offer the Board,Committee,or Council? I have a deep interest and affinity for Mason County and regional history with a sincere desire to assist the community in connecting with and preserving our history.To support this desire I have the demonstrated management, administrat4ve and-tearnbuild-ing skills to support the MGHPG with there assigned duties and pFojeGts. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) I have no known conflicts of interests. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? Quarterly thly x Weekly Daily Office Use Only 10/29/18 Appointment Date Signature Date Term Expire Date M,4SON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 I AM SEEKING APPOINTMENT TO Mason County Historic Preservation Commission NAME: Stephanie Neil ADDRESS: 341 NE Old Belfair Hwy _ PHONE: 360-275-4101 CITY/ZIP: VOTING PRECINCT: WORK PHONE: 360-972-6631 98528 Belfair E-MAIL (OR AREA IN THE COUNTY YOU LIVE) Z stephvanb@hotmail.com COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (A.CTIViTIESORMEMBERSHIPS) COMPANY: Squaxin.Island Tribe, 4 years _ YRS POSITION: Archaeologist COMPANY: USDA Forest Service, 6 years YRS POSITION: Archaeologist In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: -Ibgllr op_se of the HPC is to encourage preservation of the historic res9llrces in Mason County and make recommendations to the Board of County Commissioners related to historic preservation. HPC works to identify and record hiZ:,'LU1iU 6urces,maintains-a-re-gisteT-of-bttariclptaoes-revtews-wartcto-tye-c-ampleted--an-htstonc-re=rcet, that are listed on the register, engages and educates the public about historic places and resources and funds historic preservation work through the CLG grant program. What interests, skills do you wish to offer the Board, Committee, or Council? .1.amen-archaec,logist-uritb-20�ears�f-professioua!-ex{ger-fence-ira-arct�a�lagy-aqui-historic-praservation._-----�_. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) -I-vvork-for-t#e SFirs-Gerraetery—!#Bithe�oftiosa are -- are applying for Heritage Preservation grants I recuse myself from the discussion and decision. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? Quarterly 2 Monthly Weekly Daily _I Office Use Outy Appointment Date— Signaturet Term Expire Mason County Commissioners 10/31/18 415 N. 5th St. Shelton, WA 98584 Dear Commissioners, I am interested in serving on the Historic Preservation Commission. I have lived in Mason County since 1997. 1 currently serve as Treasurer at the Mason County Historical Society. Attached is a copy of my resume with work experience, although I am currently retired. Also attached is the Application for this position. Thank you for any consideration you may give this matter. Warmest regards, David P. Dally 321 SE McComb Way Shelton, WA 98584 360.791.8933 DavidD—TWI@msn.com ' i I � _`�"Ma�x�j3itaiuvuac!d+� �►� -��- 1�� __....,:_,�,_....._� ,.�......, .. :sarlay 1 Apo JsLU s:s l; APO A#s#"m AlLouovi X hpaltano 4dbpod sly;of 94 noR ue*ewq yanuj moy'Auvoia ou �SOU!u!eJ14011s;smi'a4;olga aq noX pD)oM,rjoA 011so0 ou le qplttom s6ultileil oq L'{Splo*a}j a!t€!nil Pue'lov 66(14,90 !0114nd t1$ O tea t(Ms) tlnO i QSQ snq Je117tia3.btr!Inp kUIIQO 041 Aq sBulu!et}ulel#op,6ulpuo;}e uodn luepuedap el uol}ed!alved inpA Aelao juo;slH ay}6u!p le6ai stlolslaap Aug Gil IlOut asnoei pinonn('Ajessaaau ( Xlaldog pouolsio A}u!1oo uoseW eql jo joinsea31 se auras t (lswolu#ja}o!!;uoo legualod e al>on'3'i) 'paeoo Aitll UO 00."ad J,noit;oag6 so 2ouanBUI A6W yo}ym suz}t;el#!JJo AlgJU1110A 3a'leuolsOjoid'lepUP JR ALle 11M asaMd Bu!llgsuco le!aueuy purY')I'luatua6eueur ul 3aaaea JW!5 �lrpunoQ aa'eallluuaoo l jyj,~ag et17 jdko al.Msim noA 00 sil#els'slsela;ul 1444 •s, u!pl!nq __Pu wlmQI-oljQlsw6u!uie i o Uu 0 Sal Due. u!- a!i_t yi 4} 1} ass IS�t 1�R151si p 9} lli IAV to ssaueaenne aslel uea ut}lssiWurgo ayl•h}unoo uoseW ja olslq ayl loelold pua ejuesaad o1 s!uo!ss!wwoo siyl;o aloi eqt 2niepiod l :&v!�t!dtle cel!',not yalyn+t�a�IlQunaQ:,ta aa11#u+udo�'�1eti�a�#l!�asod.ind�a eloa at{1 s;anlas��ad nah op l6yr�'spac?N+snot€+�i luellnsuoQ}uawe6eueyp/d,l i'VQI,I:#wQ� sleaiE�;6u!;insuaQ u009.trd APirc�tttOO - - �.�...�..-...�.. ,....�,.._ — lua lseld N Ltlsold _.._.. A}aloosoVommblonoouoseWle3aa;unloA. r - aau iul_ wo:•� s _ a,,611 OZ`au#'}saM-auj;wal,(, -^A VdWQQ nnoy�q ar+�tt�a!�ao�jeauo�si�t}nno�uoseW t Jif I d7 da W caLLA iv i�:Ji��I�I�dX�Sil(3llt� c1'13�i�ll�t�.d{ _,#. tJ dbll� ��Ul`d3S,W��WII�� 1 uloa usw(n WrQAInaQWn nox wula1a�3.y,�� f dol elpeoay VM6�� EE68'l6l'09E��F#Qt ?(K...�f tT�1 �1�7!+1389tV OR •dtZ1Ai.(I'd t.t ft7LZb'0:96• dOH -_ ---- Allem gwoDoW as 6U8 453 up;sslu LU03 uo!ltRAJasaad opo}s!H fl P.+l?3Yll �fl1,d slauo(ss wwoo "J • O (, : :�L�•�jjtr.lQL��'��.•��j',1��`'C}.�.��"tr�$"p�fa'ci�7lU/! ��fr��tTii�'Ii9E�K�� `4unoo CIOSL'w Y Ja(xar0 `4ngs`U1119418ON S�ltPI O:Go i .. ;1 ter. •-. �*s • 50 Years IT consulting for industry leaders such as IBM,Citicorp,Control Data,and FIserv. • 40 Years Marketing and Sales success specializing in Credit Union Hardware/Software solutions. • Credit Union Volunteer:Board of Directors,ALM and Supervisor Committees. • Business Owner and Manager Sales and Production. • Involved in literally hundreds of Credit Union IT searches. Credit Union Experience 3/1/10 to Present President Consultantfor CUITSolutions Tremaine-West,Inc. Tech. Planning, Net solutions, Shelton,WA 98584 Merger/Conversion Management 2/1/08 to 3/1/10 VP Business Development Consultantfor CU IT Solutions, The Paragon Consulting Group Tech. Planning, Compliance, Olympia„WA Merger/Conversion Management. 1/2001 to 1/2010 Board/Committee Member Board and Committee Member: ' Peninsula Community FCU Supervisory,ALM, Compensation 1/94 to 2/l/08 President Consultantfor CU IT Solutions, Tremaine-West,Inc. Tech. Planning, Net solutions, Shelton,WA 98584 &Conversion Management. 11/96 to 12/98 President Mongage Outsource Relationships, Lynden,NW,Inc Kiosk based video conferencing Tacoma,WA 98499 Solutions, 6/94 to 12/96 Director of CU Relations Cooperative Marketing Information American Income Life System for Credit Unions. Redmond,WA 98052 i David P. Dally, President Credit Union Experience 3/9$to 4194 Sr.Sales Executive S61d In-Rause Systems and Services Fiserv,Galaxy 2600 DiVisiott to Credit Unions in the Western Olympia,WA 99502 1fa01of the United States. 9/85 to 3/92 Sr,Sales Executive Sold In-House Systems and Services Control Data:XP Systems to Credit Unions in the Mid-West and Olympia,WA 98502 Westeen Regions othe United States. 2180 to 9/85 Sr,Sales Executive Sold In-House Systeins and Services Citicorp-ICCI/CBSI/Galaxy to Credit Unions and Banks Nationwide. Stamford,CT 2/77 to 2/80 NW Regional Mainager Manap'ed 3 Data Centers,with a stoof 18 Applied Theory Associates/ trProfessionals providing On-Line Summit Informations Syst0as Services to 31 Credit Unions in the Corvallis,OR Northwest, Foundation of IT Expertise 9/75 to 2/77 Vice-President Market and install a new software product Sular Systems,Inc designedfor large Data Centers. Chicago,IL 2173 to 9/75 Sr.Operatiogs,Analyst Brought order and control to a Data Center $alter-TCgymol Laboratories employing 250 ITprofessionals. Deerfield,IL 11/70 to 2/73 Sr.Systems Analyst Designed and Implemented aMaeketing .Bine Cross Association Information System product*ng nationwide Chicago,II. market and trend analysis 3/69 to 11/70 Programmer Atralyst Systems and Programming in Sara Lee,inc, Accounting and Billing Systems Deerfield,IL, 3167 to 3/69 Sr,Computer Operator Operated threefamilies of Computers IBM and taught myself three peogratuming Chicago,IL languages Education 1965 B,S.In$usiness Management,?North Park College,Chicago,IL 1969 Associates in Data Processing,.Harper Coliegb,Chioago,I L Programming Languages:COBOL,Autoeoder,Basic,RPGII,&PLA MiaroSolt.Familiaity: Word,Excel,PowerPoint,Project,Access,SQL, Windows,V1SIO,Windows 2006 Server,C701X CaCMMRS Neatherlin, Shutty, Drexler ox 00 �r< LF'r''�' `'i i°'--� I Clerk YCOMNI7SSIONERS tlr _ ff�t , ,,� �� Ach�1,n��r F,IFTHSTREET NOV 1) 97 PSHELTON WA 98584 Fax 360-427-8437;Voice 360-427-9670,Ext.499;275-4467 or 482-5269 -- Mason County .1854 Comrnlsslo ers t I AM SEEKING APPOINTMENT TO l�t'�5-0 f[ e- cel je.< NAME: ADDRESS: �b 6 U '3 PHONE 3 CITY2I,rP,:- /gyp VOTING PRECINCT: /995 E, StRg WORK PHONE: 5WQ1 h _`Z 5_64 (OR AREA IN THE COUNTY YOU LIVE) 3 E-MAIL: �1�9t'�'l b�7�61d hb�►'n 0 ------------------------------------------------------------------------------------------ COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTN(T7 DR MB SHIP 13d�rd m U 1e,4iA -)41- COMPANY: 'i/`L�ft��1 6°17�� I' YRS POSITION: COMPANY: 6001e"` &a_ /l'�� G�� YR POSITION: `'✓�c 'IiLG ------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or urpose of the Board,Committee or Council for which you are applying: 10 JIbO 1"71:1e �-� &-ig ++La What interests, skills do you wish to offer the Boards Committee,or Council? / 4.1 r7" jo /�� r r' b Please ttst'any ina{�c�al, professional or volun ry affiliatio 0whicli may influence or affect your position on this Board: (i.e.create a potent`(ia �o�fl�ct of in re ) Wit e_lc ln'r e Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically,how much time can you give to this position?p Quart I Monthly — " eeldy Daily "Office iTse Only APPointuiBntAate Signature Date • .�`eiiriExpire Date MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda Q Public Hearing ❑ Other ❑ Department: Community Services Ext: 286 Date: November 27, 2018 Agenda Item # YZ (Commissioner Staff To Complete) Briefing Date: November 1g, 2o18 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Set a public hearing on December 18, 2o18 at 6eG13,.m.to consider adopting the PBRS. 5' AAt BACKGROUND: The Department of Community Services(Planning Department) has been tasked with drafting a Public Benefit Rating System (PBRS) in place of the existing Open Space program. Several public meetings and hearings have been held since 2017. The Planning Advisory Commission held a public hearing on November 19, 2o18.They considered the BOCC's remanded version (10-22-2o18)of the PBRS and considered public testimony.The PAC recommends approval of a final revised version (11-20-2o18) to the BOCC. RECOMMENDED ACTION: Board of County Commissioners shall set a public hearing on December 18, 2018 at &3e-p-.m.to consider adopting the PBRS. 9--20aM ATTACHMENT(S): Notice of Hearing PAC recommended PBRS(11-20-2oi8) FAQs 11/20/2018 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, December 18, 2018, at 9:30 A.M. SAID HEARING will be to consider adopting the Public Benefit Rating System If you have questions, please contact Kell Rowen (360) 427-9670, Ext. 286. If special accommodations are needed, please contact the Commissioners' office, 427- 9670, Ext. 419. DATED this 27th day of November 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board cc: Journal- Publish 2x: December 6& 13, 2018 (Bill: Community Development-615 W. Alder, Shelton, WA 98584) DRAFT Chapter 17.18– Mason County Public Benefit Rating System Sections: 17.18.010—Purpose and intent. 17.18.020—Definitions. 17.18.030—Operation of the county public benefit rating system. 17.18.035—Eligibility of high, medium and low priority public benefit resources. 17.18.040—Ineligible lands. 17.18.050—Assessed valuation schedule—Public benefit rating system. 17.18.070—Basis of assessment. 17.18.080—Application to the county under the public benefit rating system. 17.18.090—Application fees. 17.18.100—Time to file. 17.18.110—Application review. 17.18.120—Board decision. 17.18.130—Unincorporated lands. 17.18.140—Incorporated lands. 17.18.150—Monitoring for compliance. 17.18.160—Removal of land classification by county assessor. 17.18.170—When removal of land is not subject to additional tax, interest, and penalties. 17.18.180—Transfer of lands between certain current use taxation classifications. 17.18.190—Owner may request withdrawal from classification. 17.18.200—Action on withdrawal from classification. 17.18.210—Owner to notify assessor of change in use in classification. 17.18.220—Sale of open space classified land. 17.18.230—Review of previously approved open space applications. 17.18.240—Duties of the Planning Commission. 17.18.250—Severability. 17.18.010 - Purpose and intent. A. Purpose. It is in the best interest of the county to maintain, preserve, conserve, and otherwise continue in existence adequate open space lands for the production of food, fiber, and forest crops, and to assure the use and enjoyment of natural, historic and cultural resources and scenic beauty for the economic and social well-being of the county and its citizens. Additionally, it is in the county's interest to provide incentives that encourage the retention of open space in compliance with Growth Management Act principles. B. Intent. It is the intent of this chapter to implement Revised Code of Washington (RCW), as amended, by establishing procedures, rules, and fees for the consideration of applications made by land owners for public benefit rating system assessed valuation on "open space land" as defined in RCW 84.34.020(1) and (8). The provisions of Chapter 84.34 RCW, and the regulations adopted thereunder shall govern the matters not expressly covered in this chapter. 17.18.020- Definitions. For the purposes of this chapter, unless otherwise required by the context, words and phrases shall have the following meaning: (1) "Assessor" means the Mason County assessor or his or her designated representative. (2) "Board" means the Board of County Commissioners of Mason County. 11-20-2018 Page 1 (3) "County" means Mason County, state of Washington. (4) "Open space land" means any land area so designated by the Mason County comprehensive land use plan adopted by the County and zoned accordingly, or any land area, the preservation of which in its present use would: (i)conserve and enhance natural or scenic resources, or (ii) protect streams or water supply, or (iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting or neighboring parks, forests, wildlife preserves, nature reservations or sanctuaries or other open space, or (v) enhance recreation opportunities, or (vi) preserve historic sites, or (vii) preserve visual quality along highway, road, and street corridors or scenic vistas, or (viii) retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification, or any land meeting the definition of farm and agricultural conservation land in RCW 8.34.020(8). (5) "Planning Commission" means the Mason County Planning Advisory Commission. (6) "Planning Department" means the Mason County Planning Department under the Community Services Division. (7) "Public Benefit" means any activity or activities that accomplish a public purpose and/or provide for a community's social, economic, and cultural well-being, public health, and safety. (8) "Rural Lands" means those areas outside of the designated Resource Lands and Urban Growth Areas. (9) "Shoreline Environments" means those designated lands as defined in the Mason County Shoreline Master Program. (109) "Urban Areas" are those designated in Urban Growth areas around the incorporated area of Shelton and the two unincorporated areas of Allyn and Belfair. 17.18.030-Operation of the county public benefit rating system. To be eligible for open space classification under the county's public benefit rating system, property must contain six (6) or more open space resource points listed below as defined in Mason County Code (MCC) Section 17.18.035 of this Chapter. These resources are defined in this chapter and ranked as high, medium or low priority open space resources. High priority open space resources receive ten (10) points each, medium priority open space resources receive six (6) points each, and low priority open space resources receive two (2) points each. Properties can receive a maximum of thirty (30) points. Portions of property may also qualify for open space designation. A. High priority open space resources.Ten (10) points each: 1. Public recreation area; 2. Trail linkages and recreational corridors; 3. Natural shoreline environments; 4. Aquifer protection areas; 5. Special plant or ecological sites, 11-20-2018 Page 2 6. Reid--wWetlands; 7. Significant fish and wildlife habitat conservation areas; 8. Historic landmarks/archeological sites; 9. Private lands within designated federal lands (Olympic National Park or Olympic National Forest; and 10. Farm and agricultural conservation lands. B. Medium priority open space resources. Six (6) points each: 1. Conservancy shoreline environments,- 2. nvironments;2. Scenic natural resources, viewpoints, and view corridors; 3. Urban open space; 4. Rural open space. C. Low priority open space resources. Two (2) point each: 1. Restored lands; 2. Other shoreline environments. D. Properties with at least GRe (1) high pFieFity epen spaGe FesewFGe, whiGh a'.-.A l.....---d p b G gran} use value at ten (10) peroent of market value. D.E. Special exceptions to this priority framework that do not violate state (RCW 84.34) law and that have the support of either the Washington State University Cooperative Extension Service, the Washington State Department of Natural Resources, the USDA, Natural Resource Conservation Service, Mason County Conservation District, or any other agency with knowledge or expertise regarding any open space reclassification or other current use application will be considered on a case by case basis. €E. Completed restoration projects pursuant to provisions of the County's Shoreline Master Program, which specifically address one of the priority actions in MCC 17.50.260 (A)(8)(a.-m.) shall be automatically eligible for current use value at ten (10) percent market value. Property is eligible during the monitoring phase. 17.18.035— Eligibility of high, medium and low priority public benefit resources. A. High priority resources. 1. Public recreation area means property which is currently devoted to providing active or passive non-motorized recreation use or which complements or substitutes for government facilities. The facility must be open to the public and, if charging a use fee, that fee shall be no higher than the fee charged by a like public facility. In addition, the facility must be managed using best management practices for environmental sustainability. An eligible site is then identified by the planning department or its designee as meeting the definition of an active or passive recreation area. 2. Trail linkages and recreational corridors means privately owned trails and corridors that are publicly accessible and used for hiking, biking, walking, horseback riding, and jogging. The trails may vary in scale and surfacing and may also be used as a means of non-motorized transportation connecting one (1) destination point to another. Streets, roads, and highways with widened shoulders or bike lanes are not included in this category. Eligible lands must be 11-20-2018 Page 3 used as a public trail or corridor that remains in private ownership. Public access on the trail from a public road or public trail is required. 3. Natural shoreline environment means a marine, lake, or river shoreline and its "associated wetlands" designated as "natural" under the County's Shoreline Master Program. To qualify there must be no structures or buildings, including bulkheads from the ordinary high water mark (OHWM) to the established common-line plus 50-feet. To be eligible, this area shall be covered with native vegetation. 4. Aquifer protection areas means those areas as regulated under MCC 8.52.120 (Critical Aquifer Recharge Areas), which are determined to have an important recharging effect on aquifers used as a source for potable water, recharging salmon streams and/or vulnerable to contamination from recharge. To be eligible, this area shall remain undeveloped, free from the storage of materials, including parking, etc. and must have a plant community in which native plants are dominant. At least one acre of open space shall be designated as a critical aquifer recharge area. 5. Special plant or ecological sites means sites with naturally occurring concentrations of those plants defined as being monitor species and meeting the criteria for native plant communities by the Washington State Department of Natural Resources; or an old growth forest stand at least five (5) acres in size. An eligible site must be listed in the Natural Heritage Data Base or be identified by an expert acceptable to the department confirming that qualified species are present on the property. 6Regulated wWetlands means wetlands as defined by MCC 8.52.110 and shall be delineated and categorized by a qualified wetland professional. To be eligible, wetland buffers, including buffer averaging, shall have at least 10 percent greater buffer than required by MCC 8.52.110. Buffers shall be covered with native vegetation. 7. Significant fish and wildlife habitat conservation areas means areas identified as being of critical importance to the maintenance of fish and wildlife species including areas with which endangered, threatened, and sensitive species have a primary association; habitats and species of local importance; and streams. To be eligible, this area shall be at least 10,000 square feet in size and protecting a critical area with at least 10 percent greater buffer than required by MCC 8.52 or MCC 17.50. Buffers shall be covered with native vegetation. The Planning Department may require preparation and submittal of a biological site assessment or habitat management plan that shall provide a description of the fish and wildlife habitat conservation area, the location of the protected features, the location of buffers and a description of efforts to protect the fish and wildlife habitat conservation area, or a description of restoration efforts in those instances where the critical area has been damaged. 8. Historic landmarks/archaeological sites means lands which constitute or upon which is situated a formally designated historic landmark , including buildings, structures or sites of significance in the county's historic or prehistoric heritage, such as Native American sacred sites and settlements, trails, pioneer settlements, farmsteads, roads, industrial works, bridges, burial sites, prehistoric and historic archaeological sites and landscapes, or traditional cultural properties and landscapes. Eligible properties must be listed on the county, State or Federal register of historic places or landmarks for which there is regulatory protection. Eligible properties include contributing properties within designated historic districts. Improvements to the land are not eligible for other federal or state tax credits. Additionally, land that has been 11-20-2018 Page 4 verified through an archaeological report prepared by a qualified archaeologist that contains archaeological resources may be eligible. The county will review and make determinations on eligibility. 9. Private lands within federal lands means officially designated areas under private ownership located within federal lands that remain undeveloped and are maintained to protect the landscape of the park or forest. Eligible lands are privately owned parcels dominated by native vegetation. 10. Farm and agricultural conservation lands means either: (a) Land that was previously classified under "farm and agricultural land" (84.34.020 (2) RCW) that no longer meets the criteria for that program and is reclassified as open space land under the criteria of the public benefit rating system; or(b) Land that is traditional farmland that is not classified under chapter 84.33 or 84.34 RCW, that has not been irrevocably devoted to a use inconsistent with agricultural uses, and that has a high potential for returning to commercial agriculture. B. Medium priority resources. 1. Conservancy shoreline environment means a marine, lake or river shoreline and associated wetlands designated as "conservancy environment" under the County's shoreline master program. To qualify there must be no structures or buildings, including bulkheads from the ordinary high water mark (OHWM) to the established common-line plus 50-feet. To be eligible, this area shall be covered with native vegetation. 2. Scenic natural resources, viewpoints, and view corridors means areas of ten (10) or more acres of natural features which are visually significant to the aesthetic character of the county, contains features which otherwise qualifies as a historic landmark or archaeological site, or which includes significant wildlife gathering or nesting sites. No lands that have been subject to commercial logging or mineral extraction within twenty-five (25) years of the date of the open space classification application are eligible under the public benefit rating system. Eligible sites must be significant to the identity of the local area and be visible to a significant number of the public from public rights-of-way. Such lands must be of sufficient size to substantially preserve the scenic resource value and must be at least ten (10) acres in size. a. Viewpoint means property that provides a view of an area which is visually significant to the aesthetic character of the county and which provides unlimited public access identified by a permanent sign readily visible from a road or other public right-of-way Eligible sites must provide a view of a scenic natural resource in the county or other visually significant areas and must provide for unlimited public access. b. View corridor means an area of adjoining parcels which individually may be less than one (1) acre but which, when combined, total at least one (1) acre and create a view corridor critical to maintaining a view of a scenic resource area or other visually significant area. 3. Urban open space means land located within the boundaries of an urban growth area that has a plant community in which native plants are dominant and that under the applicable zoning is eligible for more intensive development or use. To be eligible as urban open space, the enrolling area must be at least one acre or be at least one-half acre if the area is protecting a critical area with at least 10 percent greater buffer than required by MCC 8.52 or MCC 17.50. 11-20-2018 Page 5 4. Rural open space means an area of five (5) or more contiguous acres that has a plant community in which native plants are dominant and that is located outside of the urban growth area as identified in the Mason County Future Land Use Map, except that an eligible site may include former open farmland, woodlots, scrublands or other lands that have been replanted with native vegetation. C. Low priority resources. 1. Restored lands means an area of at least one-half acre (21,780 square feet) of previously disturbed land that has been restored with native vegetation. To be eligible, restoration shall be determined as established and thriving native plant community. Disturbed lands include lands previously cleared and/or lands dominated by invasive plants and/or noxious weeds. Additional points can be given for every one-half acre restored up to a total of five (5) acres (10 points). 2. Other shoreline environments means a marine, lake or river shoreline and associated wetlands designated as "rural, residential or commercial environment" under the County's shoreline master program. To qualify there must be no structures or buildings, including bulkheads from the ordinary high water mark (OHWM) to the established common-line or standard buffer plus 50-feet. To be eligible, this area shall be covered with native vegetation. 17.18.040- Ineligible lands. The following properties shall not be eligible for open space classification: A. Properties less than one (1) acre or eligible areas less than one-quarter acre (10,890 square feet) in size unless otherwise specified herein. B. Properties that do not contain an open space resource identified as either high, medium, or low priority or meet the criteria under 17.18.030 E. C. Open space areas or buffers required by zoning, subdivision conditions, mitigation or other land use regulations, unless the owner provides additional public benefit as described in section 17.18.035. D. Commercial nurseries, arboretums or other maintained garden sites with native or nonnative plantings. E. Properties with outstanding code violations as tracked and reported by the county as an open enforcement case. F. Properties or portions of property that have been disturbed by clearing, grading, filling, or any other non-natural event. 17.18.050-Assessed valuation schedule—Public benefit rating system. The public benefit rating system for open space land bases the level of assessed fair market value reduction on the total number of awarded points. The market value reduction establishes the current use value. This current use value will be expressed as a percentage of market value based on the public benefit rating of the property and the valuation schedule below: Public Benefit Rating Points Current Use Value (0–5 points) – � 100% of assessed value (6–9 points) 60%of assessed value (10 - 19 points) 40%of assessed value 11-20-2018 Page 6 .__.�.�. ................._ ........ - (20—29 points) 30% of assessed value 30+ points 20% of assessed value Properties that allow public access shall receive an additional 10 percent reduction in assessed value. Property owners that choose to allow public access on their private property shall sign an Indemnification and Hold Harmless agreement at time of application on forms provided by the County. 17.18.070 - Basis of assessment. In determining the market value reduction of a tax lot comprised of property qualifying for a current use assessment as an open space priority resource with non-open space land areas, the open space current use value is applicable to only that portion of the lot containing one (1) or more of the priority open space resources defined in this chapter, except in the case of public access and parcels with an approved rural stewardship plan. For each priority resource, the county will determine the appropriate land area that receives credit for a priority resource and accompanying tax reduction. 17.18.080-Application to the county under the public benefit rating system. An owner of open space land desiring assessed valuation under the public benefit rating system shall make application to the Planning Department by filing an application with the county's Permit Assistance Center. The application shall be upon forms supplied by the county and shall include such information deemed reasonably necessary to properly classify an area of land under Chapter 84.34 RCW. 17.18.090-Application fees. A. Each application for current use open space taxation as defined in RCW 84.34.020, must include an application fee as established in the most current Mason County Planning Permit Fee Schedule. Upon adoption, application fees shall be set at five hundred (500) dollars. B. If an application is filed to add farm and agricultural conservation land, forest stewardship land, resource restoration or rural stewardship land to a parcel that is already enrolled in the Public Benefit Rating System, no fee shall be charged for the application. C. In the case of all farm and agricultural land applications, whether the application is based on land within or outside of an incorporated area, the entire fee shall be collected and retained by the county. In the case of open space or timber land applications based on land in an incorporated area, where the city legislative authority has set no filing fee, the county fee shall govern, and the entire fee shall be collected and retained by the county. Where the city legislative authority has established a filing fee, the fee established consistent with Section A of this section shall be collected by the county from the applicant and the county shall pay the city one-half of the fee collected. 17.18.100 -Time to file. Applications shall be made to Mason County by March 30 of the calendar year preceding the year in which such classification is to begin. Actual tax reduction will not be recognized until one (1) year after the classification of the property has been made. 17.18.110-Application review. 11-20-2018 Page 7 A. Applications under the public benefit rating system shall be reviewed by the county and approved directly by the Board of Mason County Commissioners. By Chapter 84.34 RCW such applications are exempt from the comprehensive plan annual review amendment cycle and are SEPA exempt. B. In determining whether an application made for open space current use taxation status should be approved or disapproved, pursuant to RCW 84.34.020 and this chapter, the county shall consider whether preservation of the current use of the land, when balanced against the resulting revenue loss or tax shift from granting the application under the provisions of this chapter will: 1. Conserve or enhance natural, cultural or scenic resources; 2. Protect streams, stream corridors, wetlands, natural shorelines, and aquifers; 3. Protect soil resources and unique or critical wildlife and native plant habitat; 4. Promote conservation principles by example or by offering educational opportunities; 5. Enhance the value of abutting or neighboring parks, forests, wildlife preserves, nature reservations, or sanctuaries or other open spaces; 6. Enhance recreation opportunities; 7. Preserve historic and archeological sites; or 8. Affect any other factors relevant in weighing benefits to the general welfare or preserving the current use of the property as delineated in this chapter. 17.18.120 - Board decision. The Board of County Commissioners shall consider an application to the public benefit rating system as defined by RCW 84.34.037. They shall approve the application, with or without terms and/or conditions, and set the public benefit rating for assessment abatement, or deny the application. In so doing the following provisions will apply: A. They shall rate the land applying for classification according to the public benefit rating system; B. They may approve the application with respect to only part of the land that is the subject of the application; C. If any part of the application is denied or conditions attached the applicant may withdraw the entire application. 17.18.130- Unincorporated lands. In all unincorporated areas, the Board of County Commissioners shall act as the granting authority for applications for classification as open space land. 17.18.140 - Incorporated lands. Applications for open space classification of land in an incorporated area shall be acted upon by a determining authority composed of the three (3) members of the Board of County Commissioners and three (3) members of the city legislative body in which the land is located (RCW 84.34.037). Where the county legislative body concurs with a recommendation of the city council to accept or reject an application for open space classification, such council's recommendation will be adopted as the decision of the determining authority. 11-20-2018 Page 8 17.18.150- Monitoring for compliance. A. Monitoring of lands for continuing eligibility for current use assessment as open space lands shall include an affidavit, to be submitted annually by the landowner, of continuing compliance with the terms and conditions under which open space classification was granted and the current uses of the property. The requisite form and contents of the affidavit required for monitoring shall be described more fully in the county guidelines implementing this chapter. The failure of the owner to submit the affidavit of compliance shall be grounds for the county to remove and/or reevaluate the property under the PBRS. B. Where the Planning Department determines that the land is no longer being used for the purpose for which the classification was granted or there has been a change in use, it will report its findings within thirty (30) days to the county assessor. 17.18.160 - Removal of land classification by county assessor. A. Classified land may be removed from the public benefit rating system classification if it is no longer used for the purpose for which classification was granted or for any other classified use within the current use program. The assessor may determine, after giving the owner written notice and an opportunity to respond, that the land classified as open space is no longer primarily devoted to and used for the purposes for which it was granted classification. B. When land is removed from classification an additional tax, applicable interest, and penalties are due unless the removal meets one (1) of the exceptions listed in this chapter. The owner may appeal the removal of classification to the Hearing Examiner consistent with MCC 15.11.020. 17.18.170 -When removal of land is not subject to additional tax, interest, and penalties. Removal of land is not subject to additional tax, interest, and penalties in the following instances: A. Land is transferred to a government entity in exchange for other land located in the State of Washington; B. Land is taken by power of eminent domain or transferred in anticipation of the exercise of such power; C. Land is sold or transferred within two (2) years of the death of the owner of at least fifty-percent interest in the land; D. A natural disaster such as a flood, windstorm, earthquake, or other such calamity rather than by virtue of an act of the landowner which changes the use of such property; E. Official action by the state, county or city disallows the present use of such land; F. The land is transferred to a church or other non-profit organization, such that the land would qualify for a property tax exemption; G. Acquisition of property interests by agencies or organizations qualified under RCW 84.34.210 and 64.04.130 for protecting, preserving, maintaining, improving, restoring, limiting the future use of, or otherwise conserving, selected open space land as defined in Chapter 84.34 RCW for public use and enjoyment. 17.18.180 -Transfer of lands between certain current use taxation classifications. Land reclassified between the following current use assessment resource categories pursuant to RCW 84.34.070 are not considered withdrawals and are not subject to the additional tax interest and penalties: 11-20-2018 Page 9 A. Reclassification between farm and agricultural lands and timber lands; B. Reclassification of farm and agricultural lands or timber lands to open space lands; C. Reclassification of farm and agricultural lands or timber lands to forest land classified under Chapter 84.33 RCW; and D. Reclassification from open space designated farm and agricultural conservation land under RCW 84.34.020(1)(c) to farm and agricultural land under RCW 84.34.020(2) if the land was previously classified as farm and agricultural land. An application fee must be paid at the time the application is submitted consistent with Section 17.18.090 of this chapter. If the type of transfer is not listed in this section, it is a new application for which the applicable fees will be applied. 17.18.190 -Owner may request withdrawal from classification. A. After ten (10) years the landowner may request that all or part of his/her land be withdrawn from the classification. B. If a portion of a parcel is removed from classification the remaining portion must meet the same requirements, as did the entire parcel when the land was originally granted classification. Following withdrawal from classification, future valuation of such land as open space resource property under the public benefit rating system is contingent upon reapplication and approval under this chapter. 17.18.200-Action on withdrawal from classification. Upon receipt of a request for withdrawal, the assessor shall notify the legislative authority that originally approved the application, and after one (1) year from the date of the withdrawal request, the assessor shall withdraw the land from classification. The land which is removed shall be subject to a tax equal to the difference between the amount of tax paid under the open space classification and the tax at true and fair value for seven (7) years last past, plus the statutory interest rate charged on delinquent property taxes. 17.18.210-Owner to notify assessor of change in use in classification. If an owner changes the use of the classified land, the owner must notify the county assessor of the change within sixty (60) days. The assessor shall then impose an additional tax equal to the difference between the tax paid on current use value and the tax that would have been paid on that land had it not been so classified, payable for the seven (7) years last past, plus interest on this additional tax at the same rate as charged on delinquent property taxes, plus a penalty of twenty (20) percent of the total amount. 17.18.220-Sale of open space classified land. When classified open space land is sold, the seller or transferor becomes liable at the time of sale for the additional tax, interest, and penalty of all or a portion of classified lands, unless the new owner signs the notice of continuance which is attached to or shown on the excise tax affidavit. 17.18.230- Review of previously approved open space applications. 11-20-2018 Page 10 A. Upon adoption of a public benefit rating system, the Planning Department shall review and re- rate the existing open space land current use assessment program parcels according to the public benefit rating system in determining whether to recommend that an application be approved or denied. B. Owners of property classified under the existing open space land current use assessment program shall be notified of their new assessed value in the same manner as provided in RCW 84.40.045. These lands may be removed from classification under the existing open space land assessment program, without payment of penalties, back taxes, and interest, upon request of the owner, within thirty (30) days of notification of their newly determined value under the public benefit rating system. C. Property which does not qualify under the public benefit rating system and whose owner chooses not to remove the property from the open space land current use assessment program shall be rated according to the public benefit rating system (RCW 84.34.037[3]). 17.18.240— Duties of the Planning Commission. The Planning Commission shall review participation in the public benefit rating system for open space classification under the county's current use assessment program after the first two (2) years of adoption and thereafter once every two (2) years. The planning commission shall make written recommendation to the Board of County Commissioners on the following matters: A. The fundamental elements of the public benefit rating system, including the assessed valuation schedule, open space resource definitions, and other procedures defined in this chapter, ; and B. The overall administrative process, including issues such as staffing, outreach to prospective applicants, application forms, processing, monitoring, etc.; and C. The public benefit of the open space designated properties, the magnitude of the tax shift resulting from the designated properties and recommendations for expanding or restricting the program. 17.18.250-Severability. If any provision of this chapter or its application to any person or circumstance is held invalid, the remainder of this chapter or its application to other persons or circumstances is not affected. 11-20-2018 Page 11 MASON COUNTY COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health Fall 2018 Public Benefit Rating System - Frequently Asked Questions Q. What is Open Space? Washington State Law(RCW 84.34—Open Space Taxation Act) defines "Open space land" as: (a) any land area so designated by an official comprehensive land use plan adopted by any city or county and zoned accordingly, or (b) any land area, the preservation of which in its present use would (i) conserve and enhance natural or scenic resources, or (ii) protect streams or water supply, or (iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting or neighboring parks, forests, wildlife preserves, nature reservations or sanctuaries or other open space, or (v) enhance recreation opportunities, or (vi) preserve historic sites, or (vii) preserve visual quality along highway, road, and street corridors or scenic vistas, or (viii) retain in its natural state tracts of land not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification, or (c) any land meeting the definition of farm and agricultural conservation land under subsection (8) of this section. Q. What is a Public Benefit Rating System? The Open Space Taxation Act, RCW 84.34, provides an incentive to private landowners to preserve important natural resources by offering direct property tax relief for retaining natural features that provide a public benefit. By applying the "public benefit rating system" as provided for in state law, local governments can quantify and demonstrate the public benefit of tax relief that is being given to private property owners. The County can clearly define program enrollment criteria to target property selection to only those attributes and public benefits most desirable for their community's needs. Under the current generic approach for Open Space enrollment in Mason County, there are nearly 300 property owners receiving the tax relief. Neither public access nor public benefit have been quantified for these properties. Q. If I get Open Space Tax Relief from the County now, will I lose it? Those property owners currently receiving tax relief will get reevaluated under the new program. The primary goal of this public benefit rating system is to enable the County to answer to tax payers questions about tax relief being given to private property owners and quantify and ensure the public benefit. The DRAFT Public Benefit Rating System is designed to quantify benefits for a wide range of open space including: 615 W. Alder♦ Shelton. WA 98584 (360) 427-9760'(360) 427-7798 fax A-NNi .mason.co.wa.us Page 2 of 2 High priority open space resources: • Public recreation area; • Trail linkages and recreational corridors; • Natural shoreline environments; • Aquifer protection areas; • Special plant or ecological sites; • Wetlands; • Significant fish and wildlife habitat conservation areas; • Historic landmarks/archeological sites; • Private lands within designated federal lands; • Farm and agricultural conservation lands. Medium priority open space resources: • Conservancy shoreline environments; • Scenic natural resources,viewpoints, and view corridors; • Urban open space; • Rural open space. Low priority open space resources: • Restored lands; • Other shoreline environments. Q: Mason County already has a process for evaluating Open Space, so why do we need a Public Benefit Rating System (PBRS)? The current process for evaluating Open Space in Mason County consists only of determining whether a parcel of land meets the minimum qualifications of the program and if so, provides the same amount of tax relief to all qualifying parcels, regardless of the quality or quantity of benefits being provided to the public.A PBRS provides a way of extending tax relief in a way that is representative of the corresponding benefits the land provides. Q. What happens if my property in Open Space doesn't qualify under the PBRS? If previously classified open space land does not qualify for classification under the newly adopted PBRS, the land will retain its status as open space, but may not receive any tax relief. Alternatively, the owner may request to be removed from the program without payment of additional tax, interest or penalty. 615 W. Alder♦ Shelton. WA 98584 (360) 427-9760!(360) 427-7798 fax mason.co.wa.us (1� MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: November 27, 2018 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 54645-55018 $ 682,663.21 Salary Clearing Fund Warrant #s 7004050-7004078 $ 478,355.78 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 23,714,941.99 Direct Deposit YTD Total $ 15,383,669.10 Salary Clearing YTD Total $ 16,257,212.36 Approval of Treasure Electronic Remittances YTD Total $ 7,475,830.78 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 54645-55018 $ 682,663.21 Salary Clearing Fund Warrant #s 7004050-7004078 $ 478,355.78 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 530 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # S (Commissioner staff to complete), BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Consolidating Juvenile Departments into one and deleting Fund 138 &Fund 406 in the 2019 Budget Recommended Action: 1) Deletion of Budgetary Accounting Fund 138-000000-000-000, Family Law Facilitator Fund Move to delete Fund 138-000000-000-000 in the 2019 budget, as revenue and expenses will be recorded in the Current Expense Fund 001 budget. 2) Deletion of Budgetary Accounting Fund 406-000000-000-000, Combined Utilities Administration Fund Move to delete Fund 406-000000-000-000 in the 2019 budget, as utilities and solid waste administrative charges are now paid directly from each utility, beginning in 2017. 3) Changing the name of three departments within the Current Expense Fund 001: Juvenile Probation, Department 170, Juvenile Services, Department 171, and Juvenile Care &Custody, Department 172, and combining them into one department, Juvenile Court Services, Department 170 Move to change the name of three departments with the Current Expense Fund, combine them into one department in the 2019 budget. J:\Budget OfficeVennifer\Briefing,Agenda,&Public Hearing Items\Cover Action Agenda for consolidating&deleting funds-certify levies.doc RESOLUTION NO. AMENDING RESOLUTION NO.81-96 DELETION OF BUDGETARY ACCOUNTING FUND 138-000000-000-000,FAMILY LAW FACILITATOR FUND WHEREAS,RCW 36.32.120,states"..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the Board of Mason County Commissioners authorizes that beginning with the 2019 budget,family law facilitator revenues and expenses will be recorded in the Current Expense Fund No. 001,thereby making fund 138-000000-000-000 obsolete. NOW THEREFORE,the Mason County Board of County Commissioners does hereby resolve to delete the following county fund in the year 2019: 138-000000-000-000 Family Law Facilitator APPROVED this day of ,2018. BOARD OF COUNTY COMMISSIONERS Randy Neatherlin,Chair Terri Drexler,Commissioner Kevin Shutty,Commissioner ATTEST: Melissa Drewry,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief DPA C: Accounting,Treasurer,Public Works,Budget&Finance RESOLUTION NO. AMENDING RESOLUTION NO. 138-04 DELETION OF BUDGETARY ACCOUNTING FUND 406-000000-000-000, COMBINED UTILTIES ADMINISTRATION FUND WHEREAS,RCW 36.32.120, states "..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the Board of Mason County Commissioners recognizes that beginning in 2017,utilities administrative charges are paid directly from each utility,thereby making fund 406-000000-000-000 obsolete. NOW THEREFORE,the Mason County Board of County Commissioners does hereby resolve to delete the following county fund: 406-000000-000-000 Combined Utilities Administration APPROVED this day of ,2018. BOARD OF COUNTY COMMISSIONERS Randy Neatherlin, Chair Terri Drexler, Commissioner Kevin Shutty, Commissioner ATTEST: Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA C: Accounting,Treasurer,Public Works,Budget&Finance RESOLUTION NO. A RESOLUTION CHANGING THE NAME OF THREE DEPARTMENTS WITHIN THE CURRENT EXPENSE FUND NO. 001:JUVENILE PROBATION, DEPARTMENT NO. 170,JUVENILE SERVICES, DEPARTMENT NO. 171,AND JUVENILE CARE AND CUSTODY, DEPARTMENT NO. 172,AND COMBINING THEM INTO ONE DEPARTMENT,JUVENILE COURT SERVICES, DEPARTMENT NO. 170, IN THE 2019 BUDGET WHEREAS, RCW 36.32.120, states "..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS, the State Auditor's Office is required by RCW 43.09.200 to prescribe uniform budgeting, accounting, and reporting systems (BARS) that local governments must follow. WHEREAS, the Board of County Commissioners of Mason County recognize that combining these departments and changing the name is in compliance with the BARS manual. NOW,THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby change the name of the following departments within Current Expense Fund No. 001 beginning in the 2019 budget: 001.170 Juvenile Probation 001.171 Juvenile Services 001.172 Juvenile Care and Custody THEREFORE, BE IT FURTHER RESOLVED, that the Board of County Commissioners of Mason County hereby combine the above named departments into one department within the Current Expense Fund No. 001 beginning in the 2019 budget: 001.170 Juvenile Court Services DATED this day of 2018. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Terri Drexler, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Bart Stepp, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Bart Stepp [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Rustlewood Sewer Main Lining Project Bid BACKGROUND: The County budgeted for 2019 to complete a cured in place piping (CIPP) project for the Rustlewood Sewer System. This process consists of sticking a polyethylene tube inside an existing sewer main, heating the tube until it hardens and sticks to the existing main, and then cutting the existing services via a remote operated unit inside the pipe. This creates a new sewer pipe inside the existing sewer pipe, which has better flow characteristics, without any excavation. The proposed project for Rustlewood would line all the existing old concrete sewer mains that were installed as part of Phase 1 of that subdivision. Installation of the CIPP should reduce the amount of infiltration and inflow the Rustlewood Wastewater Plant receives in the winter, hopefully so it does not exceed the permitted amount of 57,000 gallons per day. The County previously went out to bid for this project in March, but received only one bid for $591,303.30 (more than double the original cost estimate). It was decided to hire a contractor to clean and videotape the lines and then go back out to bid in the summer and include the videotape of the lines to provide more system information to bidders. The County re-bid the project this fall, included the line videotapes, and allowed the contractor until September 2019 to complete the work. The County received five (5) bids, all lower than last spring. The low bidder was Insta-Pipe, Inc. with a bid amount of $229,008.78. They meet all state contractor requirements and I received acceptable references from two public projects that they completed. BUDGET IMPACTS: The preliminary 2019 budget for Rustlewood include a REEF 2 contribution of $400,000 that was to be used for paying for this capital project. The Rustlewood Fund should be able to reduce that contribution by over $100,000. The amount of REET needed will depend on the final contract amount, which may include some change orders. RECOMMENDED ACTION: Recommend the Board of Commissioners authorize the Deputy Director/Utilities & Waste Management to sign the contract with Insta-Pipe, Inc. for completing the Rustlewood Sewer Main Lining Project in the amount of $229,008.78 which includes sales tax. ATTACHMENT(S): Rustlewood Sewer Main Lining Project Bid Tab Insta-Pipe, Inc. Bid Proposal PROJECT:Mason County,WA Rustlewood CIPP Bid Tab Date: 11/1/2018 Prepared by: Bart Stepp Page 1 Mason'County:Rustlewood Sewer Main Lining Project Bid Results Engineer's Estimateinsta-Pipe,Inc, Insituform Technologies,LLC Tumwater,WA 98512 Chesterfield,MO 63005 Item No. Item Description Material Quantity Eng.Unit Cost Eng.Estimate Unit Cost Price Unit Cost Price 1 General Spill Prevention 1 $1,000 $1,000 $1,500.00 $1,500.00 500.00 $500.00 2 General Mobilization 1 $25,000 $25,00 $19,544.00 19 544.00 5 187.00 5 187.00 3 General Traffic Control Supervisor 1 $20,000 $20,0001 $3,000.00 3 000.00 811.00 811.00 4 General Other Temporary Traffic Control 1 $15,000 $15,000 $2,500.00E$129,978.00 8 105.00 8 105.00 5 General. Roadside Cleanup1 $5,000 5 000 500.00 S2,250.001 $2,250.00 6 Special CCN Inspection 4482 10 $44,82 3.00 4.00 17 928.00 7 Special 8"Concrete Pipe-8"x 4-mm CIPP 4482 48___1215,136 29.00 39.00 S174,798.00 8 Special Service Reconnections 37 325 $12,025 400.00 125.00 4 625.00 9 Special Manhole Wall Interface Sealing 42 100 4 200 400.00 16 800.00 145.00 $6,090.00 2 10 Special Sewage Bypass for Pro'ect 1 $25,000 $25,000 $9,000.00 9 000.00 500.00 2 500.00 Subtotal $367,181 Subtotal $211,068.00 Subtotal $222,794.00 Sales Tax 8.5Y $31,210 Sales Tax 8.550 17 940.78 Sales Tax 8.59 18 937.49 Grand Total $398,391 Grand Total $229,008.78 Grand Total $241,731.49 LOW BIDDER 2nd ADDITIVE BID ITEMS ADI S ecial Groutingof service line connections 1 350.00 350.00 3 800.00 $3,800.0 0 AD2 Special Point Excavation for service line 1 49 000.00 9 000.00 16 211.00 $16,211,00 AD3 Special Point Repair of 10'of 8"pipe 8'dee 1 12 500.00 12 500.00 $32,421.00132 421.00 Mason County Rustlewood Sewer Main Lining Project Bid Results Michels Corporation Iron Horse,LLC Rognlin's,Inc. Salem,DR 97302 Fairview,OR 97024 Aberdeen,WA 98520 It No. Item Description Material Quantity Unit Cost Price Unit Cost Price Unit Cost Price 1 General Spill Prevention 1 $1,241.00 $1,241.0 $2,000.00 $2,000.0 500.00 500.00 2 General Mobilization 1 $35,004.00 35 004.00 $28,000-00 S28,000.00 50 000.00 50 000.00 3 General Traffic Control Supervisor 1 $8,000.0 8 000.00 $14,500-00 $14,500.00 $20,000.00 $20,000-001 4 General Other Temporary Traffic Control1 526,000-00, $26,000.00 17 000.00 $17,000-00 $20,000.00 S20,000.00 5 General Roadside Cleanup 1 $2,160.00 $2,160.00 $2,500-00 52,500.00 $5,000.00 $5,000.00 6 Special CCN Inspection 4482 $6.25 $28,012.50 3.50 $15,687.00 10.00 $44,820.00 7 Special 8"Concrete Pipe-8"x 4-mm CIPP 4482 $43.00 S192J26.00 $63.00 S282,366.00 60.00 $268,920.00 8 S ecial Service Reconnections 37 $295.00 $10,915.00 $400.00 514.800.001 $275.00 $10,175.00 9 Special Manhole Wall Interface Sealin 42 $177.00 $7,434.00 $250.00 30 500.00 $10.00 $420.00 10 Special Sewage Bypass for Project $4,899.00 $4,899.00 $16,000.00 16 000.00 $40,000.00 $40,000.00 Subtotal $316,391.50 Subtotal $403,353.00 Subtotal $459,835.00 Sales Tax 8.5%) $26,893.28-Sales Tax 8.55 34 285.01 Sales Tax 8.5% S39,085-98 Grand Total $343,284.78 Grand Total $437,638.01 Grand Total $498,920.98 A B DITEMr, 3rd 4th 5th AD1 Special Grouting of service line connections $6,394.00 6,394.001 L,800.00F $2,800.00 5 000.00 5 000.00 AD2 Special Point Excavation for service line 1 $20,000.00 20 000.00 $6,700.001 $22,000.001 $22,000.001 AD3 Special Point Repair of 10'of 8"pipe 8'dee 1 $20,000.001 $20,000.001 9800.0022 000.0022 000.00 1 I BID PROPOSAL FORM TO: Mason County Public Works 100 W. Public Works Drive Shelton,Washington 98584 FROM: Bidder Insta-pipe, Inc. Address 2520 50th Ave Tumwater, WA 98512 Telephone 360-943-5840 E-Mail dennis@insta-pipe.com The undersigned, as bidder, declares that we have examined all of the contract documents and that we will contract with Mason County to do everything necessary to complete the work as outlined on the plans and sPecifications for the Rustlewood Sewer Main Lining. We acknowledge that addenda numbers 1 to 1 have been delivered to us and have been examined as part of the contract documents. We agree, that the Bidder Qualifications form shall be a part of this proposal. If our BID is accepted, we agree to sign the contract form and the required evidences of insurance within ten (10)calendar days after receiving written notice of the award of contract. We further agree, if our BID is accepted and a contract for performance of work is entered into with Mason County, to so plan the work and to prosecute it with such diligence that all of the work shall be completed within the time period stated in the contract. We understand that Mason County reserves the right to reject any or all bids and to determine which proposal is, in the judgment of Mason County, the lowest responsible bid, and which proposal, if any, should be accepted in the best interests of Mason County and that Mason County also reserves the right to waive any informalities in any proposal or bid. We further state that we have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Bidder agrees that the work will be completed within forty (40) working days after the date when the bidder commences work. Notes: (1) See Special Provisions and the Standard Specifications for State sales tax requirements. (2) The County reserves the right to adjust the scope of this work to match available funds. (3) The County reserves the right to reject any or all bids. (4) The table on the next page provides a list of items required to complete the project. It is the contractor's responsibility to complete the project scope to all required standards and specifications. (5) The low bidder will be based on the base bid, additive item costs will not be used to determine the low bid. 10 We propose to perform the work at the prices listed in the following bid schedule(s): BID SCHEDULE—RUSTLEWOOD SEWER MAIN LINING Item Section Material Description Quantity Units Unit Cost Bid Price 1. 1-07 Spill Prevention,Control and 1 LS $1,500.00 $1,500.00 Countermeasure Plan 2. 1-09 Mobilization 1 LS $19,544.00 $19,544.00 3. 1-10 Traffic Control Supervisor 1 LS $3,000.00 $3,000.00 4. 1-10 Other Temporary Traffic Control 1 LS $2,500.00 $2,500.00 S. 2-01 Roadside Cleanup 1 LS $500.00 $500.00 6. SPEC. CCTV Inspection 4,482 LF $3.00 $13,446.00 7. SPEC. 8"Concrete Pipe—8"x 4-mm CIPP 4,482 LF $29.00 $129,978.00 8. SPEC. Service Reconnections 37 EA $400.00 $14,800.00 9. SPEC. Manhole/Wall Interface Sealing 42 EA $400.00 $16,800.00 10. SPEC. Sewage Bypass for Project 1 LS $9,000.00 $9,000.00 Base Bid Subtotal of Work $211,068.00 Sales Tax @ 8.5% $17,940.78 Rustlewood Sewer Main Lining Base Bid Total (Subtotal+Sales Tax) $2. ", 088 'a t ADL* SPEC. Grouting of service line connections 1 EA $350.00 $12,950.00 Point Excavation for reinstatement of AD2* SPEC. service lines per 3.51)of the Technical 1 EA $9,000.00 $9,000.00 Specifications Point Repair:Replace 10'section of 8" AD3* SPEC. sewer main that is 8'deep,including 1 EA $12,500.00 $12,500.00 backfill and repaving of trench The Rustlewood Sewer Main Lining Base Bid Total written out in words is: Two hundred ninty nine thousand, eight Dollars and 78 Cents. *Additive items 1—3 may be utilized during the project if the need for that work is found. BIDDER acknowledges receipt of the following ADDENDUM: Addendum No. Addendum Receipt Date Si c no led ment 1 October 24, 2018 2 11 WASHINGTON STATE AND LOCAL SALES TAX.Sales Tax(8.5%)shall be added to full contract price. BIDDER'S ADDRESS. Notice of Acceptance of this bid or requests for additional information should be addressed to the undersigned at the address stated below. NON-COLLUSION DECLARATION I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the United States that the following statements are true and correct: L That the undersigned person(s), firm, association or corporation has (have) not, either directly or indirectly,entered into any agreement, participated in any collusion,or otherwise taken any action in restraint of free competitive bidding in connection with the project or which this proposal is submitted. 2 That by signing the signature page of this proposal, I am deemed to have signed and have agreed to the provisions of this declaration. CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES The bidder hereby certifies that,within the three-year period immediately preceding the bid solicitation date 10/12/18,the bidder is not a"willful"violator,as defined in RCW 49.48.082,of any provision of chapters 49.46,49.48,or 49.52 RCW,as determined by final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the Jaws of the. State of Washington that the foregoing is true and correct. NOTES: 1. This proposal form is not transferable and any alteration of the firm's name entered hereon without prior permission from the Deputy Director will be cause for considering the proposal irregular and.subsequent rejection of the bid. Insta-pipe, Inc. Bidder's Busi ss Name r Signature of thori ed Official* mith Printed Name Owner Title 1 November 2018 Olympia WA Date City State 12 Check One: Sole Proprietorship ❑ Partnership ❑ Joint Venture ❑ Corporation State of Incorporation, or if not a corporation, State where business entity was formed: Washington If a co-partnership, give firm name under which business is transacted: *if a corporation,proposal must be executed in the corporate name by the president or vice-president(or any other corporate officer accompanied by evidence of authority to sign). if a co-partnership,proposal must be executed by a partner. Contractor's License No.: WA#INSTAI*914P6 By: Insta-pipe, Inc. 2520 50th Ave. Address Tumwater WA 98512 City State Zip 13 Bond No. SCP3158 BID BOND KNOW ALL MEN BY THESE PRESENTS,that we, Insta-Pipe, Inc. of Tumwater,Washington as Principal,and the Lexon Insurance Company a corporation duly organized under the laws of the State of Texas and authorized to do business in the State of Washington, as surety, are held and firmly bound unto Mason County, Washington in the full and penal sum of five (5) percent of the total amount of the bid proposal of said principal for the work hereinafter described, for the payment of which, well and truly to be made, we bind our heirs, executors, administrators and assigns, and successors and assigns,firmly by these presents. The condition of this bond is such, that whereas the principal herein is herewith submitting his or its sealed proposal for the following public work,to wit: Rustlewood Sewer Main Lining to include: Lining existing concrete.sewer mains with cured-in-place- pipe (CIPP). Concrete sewer mains to be lined or replaced were installed as part of Phase I of the Rustlewood Subdivision in Grapeview,WA. This phase includes 4,482 feet of 8"concrete mains between 23 manholes. 7 manholes are located outside ROW along property lines with access easements. Sewer main sections that cannot be lined due to defects or bends will be replaced with 8" PVC Sewer Main to match the existing sewer main on either side of the defect and the rest of the main will be lined. Said bid and proposal, by reference thereto, being made a part hereof. NOW, THEREFORE, If the said proposal bid by said principal be accepted, and the contract be awarded to said principal, and if said principal shall duly make and enter into and execute said contract and shall furnish bond as required by Mason County within a period of twenty(20) days from and after said award, exclusive of the day of such award, then this obligation shall be null and void,otherwise it shall remain and be in full force and effect. IN TESTIMONY WHEREOF,The principal and surety have caused these presents to be signed and sealed this 30th day of October 2018. Insta-Pipe Inc. ci 1 Lexon Insurance Company Surety Attorney-in-fact istopher Kinyon 14 POWER OF ATTORNEY LX- 3479 Lexon Insurance Company KNOW ALL MEN BY THESE PRESENTS,that LEXON INSURANCE COMPANY,a Texas Corporation,with its statutory home office in Austin, Texas, does hereby constitute and appoint Aliceon A. Keltner, Cynthia L.Jay, Eric A, Zimmerman, James B. Binder, Brandon K. Bush, Jacob T. Haddock,Diane M.Harding,Karen C.Swanson,Jamie L.Marques,Carley Espiritu,Christopher Kinyon;Brent E.Heilesen,Peter J.Comfort,Annelies M. Richie, Kyle Joseph Howat; Heather L.Allen, Holli Albers, Michael S. Mansfield,Sara Sophie Sellin, Donald Percell Shanklin Jr„ Misti M.Webb, Kari Michelle Motley, Bryan Richard Ludwick,Tamara A.Ringeisen,Dana Marie Brinkley, Linda Diane Shaddon its true and lawful Attorney(s)-In-Fact to make,execute,seal and deliver for,and on its behalf as surety,any and all bonds,undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1 st day of July,2003 as follows: Resolved,that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds, undertakings, policies, contracts of indemnity or other writings obligatory in nature of a bond not to exceed $5,000,000.00; Five Million Dollars,which the Company might execute through its duly elected officers, and affix the seal of the Company thereto.Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attorney-In-Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved,that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted,and the signature of the Assistant Secretary,and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certificate so executed and sealed shall, with respect to any bond of undertaking to which it is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF,LEXON INSURANCE COMPANY has caused this instrument to be signed by its President,and its Corporate Seal to be affixed this 22nd day of June,2018, LEXON INSURANCE COMPANY O• `T 7 SEAL < BY '0 ;, a e Brian Beggs tr ` President B 6�� ACKNOWLEDGEMENT On this 22nd day of June,2018,before me,personally came Brian Beggs to me known,who be duly swom,did depose and say that he is the President of LEXON INSURANCE COMPANY,the corporation described in and which executed the above instrument;that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. AMY TAYLOR _ _ Notary Public-State of TennesseeBY 6"q Davidson County Amy ylOr _ My Commission Expires 07-08-19 Nota Public CERTIFICATE 1, the undersigned, Assistant Secretary of LEXON INSURANCE COMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attomey of which the forgoing is a true and correct copy,is in full force and effect and has hot been revoked and the resolutions as set forth are now in force. Signed and Seal at Mount Juliet,Tennessee this 30thDay of October 2018 SEAL BY Andrew Smith r Assistant Secretary 'WARNING:Any person who knowingly and with intent to defraud any insurance company or other person,files and application for insurance of claim containing any materially false information, or conceals for the purpose of misleading, information conceming any fact material thereto, commits a fraudulent insurance act,which is a crime and subjects such person to criminal and civil penalties." BIDDER QUALIFICATIONS Project: RUSTLEWOOD SEWER MAINLINING If the above contract is awarded to our company,the following persons will be authorized to sign change orders, progress payments, and similar documents for the company: (names and positions) Dennis Smith -Owner/Bob Jeralds-Project Mgr. /Mike Shepp-Project Lead The contractor's superintendent at the job site per Article 1-05.13 of the Standard Specifications will be(give full name): Mike Shepp The last three projects completed or substantially completed by our company involving similar construction work are as follows: 1. Project Name: Poulsbo-CIPP Dollar amount of Contract:$ —989,000.00 Owner: City of Poulsbo Owner's Representative: Joe Smith Phone No.: 360-620-8661 Contractor's Superintendent on this Project: Mike Shepp Brief Description of Project Scope: 2,500 ft of 18"UV CIPP- clean, TV and line main interceptor. Traffic control and bypass was part of this project. 2. Project Name: Manchester Pump Station-45,46,47 Beach sewer Rehab Dollar amount of Contract:$ $203,000.00 Owner: Kitsap County PUD Owner's Representative: Floyd Bayless Phone No.: 360.509.1209 Contractor's Superintendent on this Project: Mike Shepp Brief Description of Project Scope: install —3,300 ft of 8"UV CIPP'on the beach working off of barges following the tide schedules. �s 3. Project Name: IMCG- Boeing UV CIPP @ Renton Dollar amount of Contract:$ $120,000.00 Owner: IMCO General Construction Owner's Representative: Nick Rawlins Phone No.: 253-226-9932 Contractor's Superintendent on this Project: Mike Shepp Brief Description of Project Scope: 74o ft of 8" 1 JV('IPP,13ypass,Traffic Control' Includes pre& post video Grout&gravel removal Name/Title Completing Form: Dennis Smith Signatur • - Date: October 30, 2018 Phone No.. 36 - 4 - 40) 1 16 MASON COUNTY ACTION ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, P.E. Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: November 27, 2018 Agenda Item # 7 BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Loretta Swanson [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Private Line Occupancy Permit for Joel &Angie Kramer EXECUTIVE SUMMARY: Mr. & Mrs. Kramer have applied for a Private Line Occupancy Permit to install underground lines for power water and septic lines under and across North Shore Road. The current septic system located at 4730 North Shore Road (parcel #22202-52-00010) is inadequate for future improvements. The newly approved septic designed re-locates the new system to the upland side of the North Shore Road on parcel# 22202-52- 00900 also owned by the Kramers. The application fee has been paid to process the proposed Private Line Occupancy Permit granting permission to run power, water, and septic transport line under and across the North Shore Road for the benefitting tax parcel number 22202-52-00010. RECOMMENDED ACTION: Recommend the Board approve the Private Line Occupancy Permit granting permission to run a power, water, and septic transport line under and across North Shore Road for parcel number 22202-52-00010. ATTACHMENTS: PLO Permit Exhibit 1 1 � IN THE MATTER OF THE APPLICATION OF J)EL � ft q m E FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE, AND MAINTAIN LVER L P SM(e_CIK"PeTLixe-n5� POWER ALONG AND UNDER JVE H0 i E D , A C UNTY MAINTAINED ROAD LOCATED IN MASON COUNTY,WASHINGTON ml,-LCruKdWM I'M2. Application of . F Lk 4'8, with principal residence located at &-4,9,6 Ag.,Fey D R ffqV, by and through `) &f-L�, for a private line utility occu cy permit to construct,operate and maintain a private waterline under county roads and highways in Mason County,Washington,as set forth in attached Exhibit`B",having come before the County Commissioners of Mason County, Washington during a regularly scheduled public meeting,on the day of ,2018,and that it is in the public interest to allow the private line utility occupancy permit herein granted; NOW THEREFORE,IT IS ORDERED that a non-exclusive private line utility occupancy permit be, and the same is hereby given and granted to operator, and its successors and assigns, hereinafter referred to as the"Permittee",for a period commencing from and after the date of the entry of this order for the purposes,at the location(s),and upon the express terms and conditions as described herein, and terminating as provided herein. I. DEFINITIONS For the purposes of this private line utility occupancy permit, terms, phrases, words, and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer(the"Manual"),shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here,in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as maybe amended,revised,updated,re-enacted or re-codified from time to time. II. GRANT The County of Mason(hereafter the"County")hereby grants to the Permittee a non-exclusive private line utility occupancy permit(hereinafter"Permit")which, once it becomes effective shall authorize the Permittee to enter upon the road rights-of-way located within the Permit Area for the purpose of maintaining,repairing,replacing,which grant shall be limited to the following described purpose(s): PAo,il of "rer - D►sT A1Aa-n&J 4or 19 Z PIrr/ 1, d( Lruren) Tdx P cel ZZ2o2 -52-0090 S Z f;%C t POW £K TL 1 Such grant is subject to and must be exercised in strict accordance with and subject to this Permit, Title 12 of the Mason County Code, the Manual and all applicable laws, rules,regulations and ordinances. Permittee's exercise of any rights granted pursuant to the Permit is subject to the exercise of the County's police powers, and other regulatory powers as it may have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit does not include permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein. Permittee has a duty to notify the County of any change in use or condition of the utility facilities that may affect the status of the utility facilities as (a) private line(s)or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Permittee shall not commence or perform work to install, construct, maintain repair, replace adjust,connect,disconnect,rebuild,or relocate its utility facilities within the road rights-of-way (hereafter collectively or individually the "Work"), without first applying for, paying all associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason County Code. In any utility permit so issued, the County may impose, as a condition of the granting the utility permit,such conditions and regulations as maybe necessary for the protection, preservation and management of the road rights-of-way, including,by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way, maintaining proper distance from other utilities,ensuring the proper restoration of such road rights-of-way and structures,and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Permittee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications showing at a minimum: A. The position, depth and location of all such utility facilities sought to be constructed, laid, installed or erected at that time, showing their relative position to existing county roads, rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction, installation, backfill, erection of temporary structures, erection of permanent structures, traffic control, traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures to be taken to preserve safe and free flow of traffic; E. Structural integrity of the roadway,bridge, or other structure; F. Specifications for the restoration of the county road, right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and 2 G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way. The location,alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Permittee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work on account of granting the said utility permits. IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit, public or private property,the Permittee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged,and leave the same in as good or better condition as before the Work was commenced, to the reasonable satisfaction of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of- way or other County property left by the Permittee or its agents in a condition dangerous to life or property, and the Permittee,upon demand, shall pay to the County all costs of such work. V. PERMITTEE WORK IN RIGHT OF WAY Permittee expressly agrees and understands that,with regard to Work within the road rights-of- way: A. All of Permittee's utility facilities and Work within the road rights-of-way or other County property shall be performed in compliance with the provisions of Title 12 MCC, the Manual,the administrative regulations adopted by the County Engineer,other County-established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws,rules,regulations and ordinances; B. In preparing plans and specifications for the Work the Permittee shall use the Manual. Prior to commencement of any Work,Permittee shall submit such plans and specifications to the County Engineer for review and approval together with the adequate exhibit depicting the existing or proposed location of the utility facility in relation to the road, including right-of-way or 3 easement lines; relationship to currently planned road revisions, if applicable; and all locations and situations for which deviations in depth of cover (including the proposed method of protection) or other locational standards that are anticipated; C. All Work subject to this Permit shall be done in such a manner as not to interfere, other than in ways approved by the County,with the construction,operation and maintenance of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and structures,located therein,nor with the grading or improvements of such County roads,rights-of- way or other County property; D. The owners and operators of all utility facilities (public or private) installed in the Permit Area or other county property prior in time to the utility facilities of the Permittee, shall have preference as to the alignment and location of such utilities so installed with respect to the Permittee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such county road or right-of-way; E. Permittee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-way by others,including others that may be installing utility facilities; and F. The County may require that Permittee's utility facilities be installed at a particular time, at a specific place,or in a particular manner as a condition of access to a particular road or road right-of-way; may deny access if a Permittee is not willing to comply with the County's requirements; and may remove, or require removal of, any utility facility that is not installed in compliance with the requirements established by the County,or which is installed without prior County approval of the time,place,or manner of installation and charge the Permittee for all the costs associated with removal; and may require Permittee to cooperate with others to minimize adverse impacts on the road and road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this Permit and applicable law,including to ensure that the private line utility facilities are constructed and maintained in a safe condition. If an unsafe condition is found to exist, the County, in addition to taking any other action permitted under applicable law,may order the Permittee,in writing,to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct, inspect,administer,and repair the unsafe condition if the Licensee fails to do so,and to charge the Permittee therefor. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore, and such obligation to construct and maintain its utility facilities in a safe condition shall at all times remain the sole obligation of the Permittee. 4 H. When required by the County,Permittee shall make information available to the public regarding any Work involving the ongoing installation, construction, adjustment, relocation, repair or maintenance of its utility facilities sufficient to show (1)the nature of the work being performed;(2)where it is being performed;(3)its estimated completion date;and(4)progress to completion. I. PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work,Permittee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the road and road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its elected and appointed officers,employees and agents harmless against and from all cost, liability, and expense whatsoever (including, without limitation, attorney's fees and court costs and expenses) arising out of or in any way contributed to by any act or omission of Permittee,its contractor,agents and/or employees,that cause or in any way or degree contribute to(1) any damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or employees, on the County's property, (2) any injury to or death of any person employed by or on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue,or loss of service,by a customer or user of services or products of such company(ies). J. Permittee shall continuously be a member of the State of Washington one number locator service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Permittee and its agents may not enter upon the permit area to perform work for which a utility permit is required, unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property, and for purposes of taking immediate corrective action, Permittee and its agents may enter the Permit Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit,Permittee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of-way. M. Permittee shall promptly reimburse the County for its reasonable and direct costs incurred in responding to an emergency that is caused,created by or attributable to the presence, construction,maintenance,repair,or operation of Permittee's utility facilities in the road rights- of-way. 5 N. If, during any Work, Permittee or its agents discover scientific or historic artifacts, Permittee or its agents shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All Work done under this Permit shall be done in a thorough and workman-like manner. In the performance of any Work,including without limitation,the opening of trenches and the tunneling under county roads,right-of way or other county property,the Permittee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work;and where any of such trenches,ditches and tunnels are left open at night, the Permittee shall place warning lights, barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Permittee shall be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect,or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Permittee. VII. POLICE POWERS The County,in granting this Permit,does not waive any rights which it now has or may hereafter acquire with respect to county roads,rights-of-way or other county property and this Permit shall not be construed to deprive the county of any powers,rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way and other county property covered by this Permit. The County retains the right to administer and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation, shall not be interpreted by negative implication or otherwise to prevent the application of a regulation to the Permittee. VIII. RELOCATION Permittee shall, in the course of any Work, comply with the following requirements: A. The Permittee shall,by a time specified by the County,protect, support,temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of traffic conditions; public safety; road right-of-way construction; road right-of-way repair (including resurfacing or widening);change of road right-of-way grade;construction,installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines, tracks, communications system,other public work,public facility,or improvement of any government- owned utility; road right-of-way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively,such matters are referred to below as the "public work." 6 Permittee acknowledges and understands that any delay by Permittee in performing-the above described work may delay,hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Permittee shall cooperate with the County and its contractors and subcontractors to coordinate such Permittee work to accommodate the Public Work project and project schedules to avoid delay,hindrance of,or interference with the Public Work. The County shall make available to the Permittee a copy of the Six Year Transportation Program and the County's annual construction program after adoption each year. It is anticipated these programs will aid the Permittee in planning construction programs. B. Permittee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Permittee herein do not preclude the County,its employees,contractors,subcontractors,and agents from blasting,grading,excavating, or doing other necessary road work contiguous to Permittee's utility facilities;providing that,the Permittee shall be given a minimum of forty-eight(48)hours notice of said blasting or other work in order that the Permittee may protect its utility facilities. C. In the event of an emergency,or where the utility facility creates or is contributing to an imminent danger to health, safety,or property,the County may protect, support,temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior notice, and charge the Permittee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Permittee to protect,support,temporarily disconnect,remove,or relocate the Permittee's utility facilities to accommodate the construction, operation, or repair of the facilities of such other person, the Permittee shall, after 30 days' advance written notice, take action to effect the necessary changes requested; provided that, if such project is related to or competes with Permittee's service,or if the effect of such changes would be to permanently deprive Permittee of the beneficial enjoyment of this Permit for its intended purposes through interference with the operation of Permittee's utility facilities or otherwise,Permittee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Permittee's utility facilities were not properly installed,the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection,removal, or relocation at no charge to the County, even if the County makes the request for such action. E. The Permittee shall, on the request of any person holding a valid permit issued by a governmental authority,temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. 7 The County of Mason will accept liability for direct and actual damages to said Permittee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, subcontractors or agents while performing County improvement or Public Works projects enumerated in Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Permittee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory_negligence on the part of the Permittee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Permittee under this section shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX. PRESERVATION OF MONUMENTS/MARKERS Before any Work is performed under this permit which may affect any existing monuments or markers of any nature relating to subdivisions,plats,roads and all other surveys, the Permittee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Permittee's Work and operations under this Permit. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24 and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be borne by the Permittee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road or right-of-way or other County Property which is subject to rights granted by this Permit and said vacation shall be for the purpose of acquiring the fee or other property interest in said road or right-of-way for the use of the County, in either its proprietary or governmental capacity, then the Board of Mason County Commissioners may,at its option,and by giving thirty(30)days written notice to the Permittee, terminate this Permit with reference to such county road right-of-way or other County property so vacated, and the County of Mason shall not be liable for any damages or loss to the Permittee by reason of such termination. It has been the practice of Mason County to reserve easements for utilities at the time of road vacation,and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice. 8 XI. FINANCIAL SECURITY A. Insurance It is intended that the following insurance requirements shall apply to the person performing the Work in the road right-of-way. Permittee and Permittee's contractors shall not perform or cause to be performed any Work, unless and until Permittee (to the extent Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent Permittee's contractor performs any of the Work in the road right-of-way)provide certificates of insurance evidencing that Permittee or Permittee's contractors are in compliance with the following requirements, including,maintaining insurance in at least in the following amounts: 1.COMMERCIAL GENERAL LIABILITY insurance to cover liability,bodily injury,and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Permit Area, and shall provide coverage for any and all costs,including defense costs,and losses and damages resulting from personal injury,bodily injury and death,property damage,products liability and completed operations arising out of the Work. Coverage must be written with the following limits of liability: Bodily and Personal Iniur &_Property Damage $ 1,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS'COMPENSATION insurance shall,be maintained by Permittee's contractor to comply with statutory limits for all employees, and in the case any work is sublet, the contractor shall require its subcontractors similarly to provide workers' compensation insurance for all the employees. 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per occurrence. The required insurance shall be maintained from the time that Work in the road right-of-way commences until the Work is complete and the utility permit issued for said Work has been released by the County Engineer, or his or her designee. If the Permittee or its contractors and subcontractors do not have the required insurance, the County may require such entities to stop operations until the insurance is obtained and approved. Permittee shall, or shall cause its contractors to, file with the application for a utility permit, certificates of insurance reflecting evidence of the required insurance in a form and content approved by the County's Risk Manager. All coverage shall be listed on one certificate with the same expiration dates. 9 The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the Work, then, in that event, the Permittee shall furnish, at least 30 days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the Permit. The County reserves the right, during the term of the Permit, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this Permit shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this Permit shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of"Best's Key Rating Guide"published by A.M. Best Company,or such other financial rating or rating guide approved in writing by the County's risk manager. In the event that at any time during coverage,the insurer does not meet the foregoing standards,Permittee shall give or shall cause its contractors to give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this Permit shall include an endorsement(standard ISO form CG 24-17)deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property,or on,over,or under a railroad track. Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. Commercial general liability insurance policies obtained pursuant to this Permit shall name the County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Permittee or Permittee's Contractors' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. 10 B. Contractor Bond. All contractors performing Work on behalf of Permittee shall be licensed and bonded. C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and shall cause its contractor(s) only as to subsection(9)below, to release, indemnify, defend and hold harmless the county and the county's legal representatives,officers(elected or appointed), employees and agents (collectively, "indemnitees") for, from and against any and all claims, liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands, judgments and expenses(including,without limitation,court costs,attorneys' fees,and costs of investigation, removal and remediation and governmental oversight costs), environmental or otherwise(collectively"liabilities") of any nature,kind, or description, of any person or entity, directly or indirectly, arising out of,resulting from, or related to (in whole or in part): 1. this permit; 2. any rights or interests granted pursuant to this permit; 3. permittee's occupation and use of the road right of way; 4. permittee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to, in whole or in part,by permittee or its agents; or 7. the acts,errors,or omissions of third parties when arising out of the,installation, construction, adjustment,relocation, replacement,removal, or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator; or 8. any act or omission of permittee or pennittee's agents; or 9.any act or omission of contractor or its employees, agents,or subcontractors when arising out of the work. Even if such liabilities arise from or are attributed to,in whole or in part,any negligence of any indemnitee. The only liabilities with respect to which permittee's obligation to indemnify the indemnitees does not apply are liabilities to the extent proximately caused by the sole negligence or intentional misconduct of an indemnitee or for liabilities that by law the indemniteees cannot be indemnified for. 11 Upon written notice from the county, permittee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity,relating to any matter covered by this permit for which permittee has an obligation to assume liability for and/or save and hold harmless any indemnitee. Permittee shall pay all costs incident to such defense,including,but not limited to,attorneys' fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said judgment within ninety (90) days after said suit or action shall have finally been determined if determined adversely to mason county. upon the permittee's failure to satisfy said judgment within the ninety (90)day period,this permit shall at once cease and terminate and the county of mason shall have a lien upon permittee's utility facilities and all other facilities used in the construction, operation and maintenance of the permittee's utility system which may be enforced against the property for the full amount of any such judgment so taken against any of the indemnitees Acceptance by the County of any Work performed by the Permittee at the time of completion shall not be grounds for avoidance of this covenant. XII. PERMIT NONEXCLUSIVE This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the County of Mason from granting rights to other utilities under,along,across,over and upon any of the County roads, rights-of-way or other County property subject to this Permit and shall in no way prevent or prohibit the County of Mason from constructing, altering,maintaining or using any of said roads rights-of-way,drainage structures or facilities,irrigation structures or facilities, or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same as the County may deem fit. XIII. SUCCESSORS AND ASSIGNS All the provisions, conditions, regulations and requirements herein contained shall be binding upon the successors and assigns of the Permittee and all privileges,as well as all obligations and liability of the Permittee, shall inure to its successors and assigns equally as if they were specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a specifically named party shall be deemed to apply to any successor,heir,administrator,executor or assign of such party who has acquired its interest in compliance with the terms of this Permit or under law. XIV. TRANSFER/ASSIGNMENT Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an Assignment Agreement. The Agreement must be signed and delivered back to the County of Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect to the Permit and guaranteeing performance under the terms and conditions of the Permit and that transferee will be bound by all the conditions of the Permit and will assume all the obligations of its predecessor. Such an assignment shall relieve the Permittee of any further obligations under 12 the Permit, including any obligations not fulfilled by Permittee's assignee; provided that, the assignment shall not in any respect relieve the Permittee, or any of its successors in interest,of responsibility for acts or omissions,known or unknown,or the consequences thereof,which acts or omissions occur prior to the time of the assignment. No Permit maybe assigned or transferred without filing or establishing with the county the insurance certificates, security fund and performance bond as may be required pursuant to this Permit. XV. ANNEXATION Whenever any of the County road rights-of-way or other county property as designated in this Permit,by reason of the subsequent incorporation of any town or city,or extension of the limits of any town or city, shall fall within the city or town limits; then, except to the extent allowed by law,this Permit shall terminate in respect to the said roads,rights-of-way or other county property so included with city or town limits;but this Permit shall continue in force and effect to all county road rights-of-way or other county property not so included in city or town limits. XVI. TERM/TERMINATION/REMEDIES A. Term. This Permit shall commence upon acceptance by the Permittee as provided at Section XVIII herein and continue in PERPETUITY until terminated or otherwise superseded by a subsequent franchise, private line utility occupancy permit, master road use permit or other agreement of the Parties. In the event that it is determined by a court of competent jurisdiction that, as a matter or law,the term provided for herein is unlawful,this Permit shall be deemed to have a term for the maximum period allowed by law, and if no such maximum period is readily and easily capable of being identified, for a term of not longer than fifty(50)years. B. Termination by County. Permittee has elected to obtain a Permit in lieu of a franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may be terminated by the County with or without cause. This means that the County is not required to have or provide a reason for the termination and that the County may terminate this Permit in its sole discretion without penalty to the County and regardless of whether or not Permittee is or is not in default; provided that, the County may not terminate this Permit for a reason that is unlawful. The Parties agree that the only condition of termination by the County of this Permit is that the County must give not less than ninety (90) days written notice to the Permittee of termination. The County Engineer is authorized to exercise the right of the County to terminate this Permit. C. Termination upon Transfer/Assignment/Conveyance. This Permit shall automatically terminate upon: (1)assignment of the Permit without the prior written consent of the County in substantially the form of an Assignment Agreement (obtained by request), (2) transfer of the utility facilities located with the Permit Area without prior written notice to the County and mutual acceptance of an assignment of the Permit,(3)conveyance of the real property or any part thereof benefited by the installation and operation of the utility facilities without prior written notice to the County and mutual acceptance of an assignment of the Permit, or (4) use of the 13 utility facilities for the benefit of persons other than the owner/operator in a manner that no longer constitutes a de-minimis use of the road right-of-way. D. Termination upon Removal of Utility Facilities. This Permit and all of the rights, duties and obligations contained herein, shall terminate upon removal of all Permittee utility facilities from the road right-of-way or abandonment and de-commissioning in place to the reasonable satisfaction of and in the manner approved by the County Engineer and restoration of the road right-of way to the satisfaction of the County Engineer. E. Effect of Termination. On or before the effective date of termination or as otherwise mutually agreed to by the Parties,Permittee shall remove its utility facilities from the road rights- of-way and restore the road rights-of-way to the reasonable satisfaction of the County Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and de- commissioning of the utility facilities in the manner approved by and to the reasonable satisfaction of the County Engineer. In the event that the Permittee fails to timely and completely perform such work,the County may perform or complete such work at the cost of the Permittee and Permittee shall be obligated to reimburse the County for such work within 30 days of invoice by the County. F. Remedies. In addition to the right of the County to terminate this Permit,the County has the right to exercise any and all of the following remedies, singly or in combination, in the event of Default. "Default"shall mean any failure of Permittee or its agents to keep,observe or perform any of Permittee's or its agent's duties or obligations under this Permit: 1. Damages. Permittee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Permittee under this Permit without any requirement to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Permit agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 4. Alterative Remedies. Neither the existence of other remedies identified in this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief and/or proceed against Permittee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages,costs and expenses,including reasonable attorneys'fees.Remedies are 14 cumulative; the exercise of one shall not foreclose the exercise of others. XVII. SUBSEQUENT ACTION The County reserves for itself the right at any time upon ninety(90) days written notice to the Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or county regulation, relating to the public welfare, health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated. XVIII. ACCEPTANCE Permittee shall execute and return to County a signed acceptance of the Permit granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit "A", and in accepting the Permit,Permittee warrants that it has carefully read the terms and conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts,that it has had the assistance of counsel or an opportunity to have assistance of counsel,that it was not induced to accept a Permit,that this Permit represents the entire agreement between the Permittee and the County.In the event the Permittee fails to submit the acceptance as provided for herein within the time limits set forth in this section,the grant herein is and shall become null and void. XIX. RECORDING OF MEMORANDUM OF PERMIT The Parties agree that a"Memorandum of Permit"in substantially the form attached hereto as Exhibit`B",shall be filed for record with the Office of the Mason County Auditor upon written acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,this Permit is not intended nor shall it be construed to create an interest in land or constitute the grant or conveyance of a real property interest by the County to the Permittee. The requirements of this Section XIX are intended solely to provide notice of the existence of this Permit and the terms and conditions there under,including inter-alia, the limitations upon assignment of the Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel to be included in the Memorandum of Permit. XX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this Permit shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this Permit shall be in Mason County, Washington or the Western District of Washington if an action is brought in federal court, provided;however, that venue of such action is legally proper. 15 B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of any Work done, suffered or permitted to be done by Permittee on any Permit area. C. Waiver. No waiver by either party of any provision of this Permit shall in any way impair the right of such party to enforce that provision for any subsequent breach,or either party's right to enforce all other provisions of this Permit. D.Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Permit, the substantially prevailing Party or Parties shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such Parry or Parties may be entitled. E. Amendment. This Permit may be amended only by a written contract signed by authorized representatives of Permittee and County of Mason. F. Severability. If any provision of this Permit is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this Permit will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically as a part of this Permit, a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable. G. Joint and Several Liability. Permittee acknowledges that, in any case in which Permittee and Permittee's contractors are responsible under the terms of this Permit, such responsibility is joint and several as between Permittee and any such Permittee's contractors; provided that,the Permittee is not prohibited from allocating such liability as a matter of contract. H. Notices. Any notice contemplated, required, or permitted to be given under this Permit shall be sufficient if it is in writing and is sent either by: (a) registered or certified mail, return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the Party and at the address specified below, except as such Party and address may be changed by providing no less than thirty(30) days' advance written notice of such change in address. Permittee: 'rL C-e— /s,000 ��<cgtE ��> Joss mit-k Attn: Grantor: Mason County Public Works 100 W. Public Works Drive Shelton, WA 98584 16 I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation upon the County to determine the adequacy or sufficiency of Permittee's plans and specifications or to ascertain whether Permittee's proposed or actual construction, installation, testing, maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in conformance with the plans and specifications reviewed by the County. No approval given, inspection made, review or supervision performed by the County pursuant to this Permit shall constitute or be construed as a representation or warranty express or implied by County that such item approved,inspected,or supervised,complies with laws,rules regulations or ordinances or this Permit or meets any particular standard, code or requirement,or is in conformance with the plans and specifications,and no liability shall attach with respect thereto.County and inspections as provided herein, are for the sole purpose of protecting the County's rights as the owner and manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied, as to the adequacy of the design, construction, repair, or maintenance of the utility facilities, suitability of the permit area for construction, maintenance, or repair of the utility facilities, or any obligation on the part of the County to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment,maintenance,repair, or operation of the utility facilities. J. Force Majeure. Neither Party hereto shall be liable to the other Parry for any failure to perform an obligation set forth herein to the extent such failure is caused by war,act of terrorism or an act of God, provided that such Party has made and is making all reasonable efforts to perform such obligation and minimize any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the Party or Parties may require. The provisions of this Permit shall be construed as a whole according to their common meaning, except where specifically defined herein, not strictly for or against any party and consistent with the provisions contained herein in order to achieve the objectives and purposes of this Permit. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this Permit or in the future as contemplated herein,are hereby incorporated by reference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays, and legal holidays in the State of Washington, except that if the last day of any period falls on any Saturday, Sunday, or legal holiday in the State of Washington, the period shall be extended to include the next day which is not a Saturday, Sunday,or legal holiday in the State of Washington. 17 N. Entire Agreement. This Permit is the full and complete agreement of County and Permittee with respect to all matters covered herein and all matters related to the use of the Permit Area by Permittee and Permittee's Contractors, and this Permit supersedes any and all other agreements of the Parties hereto with respect to all such matters,including,without limitation,all agreements evidencing the Permit. O. No Recourse. Without limiting such immunities as the County or other persons may have under applicable law, Permittee shall have no monetary recourse whatsoever against the County or its officials,boards,commissions,agents,or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Permit or other applicable law. P. Responsibility for Costs. Except as expressly provided otherwise, any act that Permittee is required to perform under this Permit shall be performed at its cost. If Permittee fails to perform work that it is required to perform within the time provided for performance,the County may perform the work and bill the Permittee. The Permittee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors are subject to the same restrictions,limitations,and conditions as if the Work was performed by the Permittee. The Permittee shall be responsible for all Work performed by its contractors and subcontractors,and others performing Work on its behalf,under its control,or under authority of its utility permit, as if the work were performed by it and shall ensure that all such work is performed in compliance with this Permit,Title 12 MCC,the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Permittee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Permittee's behalf are familiar with the requirements of the Permit, Title 12 MCC,the Manual,and other applicable laws governing the work performed by them and further, for ensuring that such contractors and subcontractors maintain insurance as required herein. R. Survival of Terms. Upon the termination of the Permit,the Permittee shall no longer have the right to occupy the Permit area. However,the Permittee's obligations under this Permit to the County shall survive the termination of these rights according to its terms for so long as the Permittee's utility facilities shall remain in whole or in part in the road rights-of-way, except to the extent the County Engineer has approved abandonment in place. By way of illustration and not limitation, Permittee's obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Permittee's obligation to relocate its utility facilities pursuant to Section VIII,shall continue in effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent that a County- approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility facilities or for the relevant acts or omissions. 18 DATED at Shelton, Washington this day of ,2018. APPROVED: BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON County Engineer Randy Neatherlin, Chair Approved as to form: Terri Drexler, Vice Chair Tim Whitehead, Ch. Deputy Prosecuting Attorney Kevin Shutty,Commissioner 19 EXHIBIT "A" ACCEPTANCE OF PERMIT Private Line Utility Occupancy Permit effective , 2018. I/We, amour the of parcel(s) and Uwe am/are the(Operator and) or(representative authorized to) accept Permit on behalf of Uwe certify that this Permit and all terms and conditions thereof are accepted by without qualification or reservation and guarantee performance hereunder. I/We certify that, to the best of my/our knowledge, the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel are as described in the attached under Permit Exhibit`B". DATED this /3 day of Q�%y�3c'� , 2018. PERMITTEE(S) ZIMALI��B '' .11 ttle: �lo,•r dv,✓t•� STATE OF W A ) I ) ss. U CONTY OF 5P(O 40ro(S l t ) I certify that I know or have satisfactory evidence that 0 E-L U . M i:Er is the person who appeared before me, and said person acknowledged that(Ce she signed this instrument, on oath sta ed that he he was authorized to execute th instrument .and acknowledged it as the 140Mo Yyw�V of thA—T3- 441� i n 66 DiP- �SN�1WVa to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. �� Dated: Is d"v� BEVERLY A. CARLSON Notary Public STATE OF WASHINGTON Print Name d� My commission expires NOTARY --+-- PUBLIC My Commission Expires 12-22-2019 A - 1 RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO: County of Mason 100 West Public Works Drive Shelton WA 98584 Attn: County Engineer EXHIBIT"B" MEMORANDUM OF PERMIT Document Title(s): Grantor: COUNTY OF MASON a legal subdivision of the state of Washington Grantee: Legal Description: Assessor's Property Tax Parcel/Account Number(s): B-1 MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT THIS MEMORANDUM OF PERMIT is dated as of the_day of ,2018 between the County of Mason, a legal subdivision of the state of Washington("County") and (Permittee'). 1. Pro . County has,pursuant to Private Line Utility Occupancy Permit granted to Permittee,the right,revocable at the will of the County,to use and occupy certain road rights- of-way for the construction,installation,adjustment,maintenance,removal,repair,relocation and operation of Permittee's utility facilities for the benefit of the herein described Property,upon the terms and conditions of that certain permit agreement between the parties accepted the day of , 2018 (the"Permit"), which terms and conditions are incorporated herein by this reference. The property to be benefited by this permit is situated in the Mason County, Washington, legally described in Exhibit B attached hereto (herein called the"Property"). The road right-of-way permit area("Permit Area")is also described in attached Exhibit B. 2. Term. The term of the Permit is in perpetuity unless terminated. 3. Termination. County in its sole discretion may terminate all or part of the Permit with or without cause upon no less than ninety(90)days written notice to the Permittee. Further, this Permit will automatically terminate upon assignment without the prior written consent of the County, or upon transfer of the Property without the prior written consent of the County to an assignment of the Permit or upon transfer of all or part of the utility facilities located in the Permit Area without the prior written consent of the County to an assignment of the Permit. 4. Purpose of Memorandum of Permit. This memorandum of permit is prepared for the purpose of recordation and notice and in no way modifies the Permit and is in no way intended to or should be construed to create or convey an interest in land or the road right-of-way. DATED this day of ,2018 COUNTY OF MASON County Engineer Approved as to form: Tim Whitehead, Ch. Deputy Prosecuting Attorney B-2 PERMITTEE By/ �f��t� ljs✓,✓z� Title: STATE OF W A ss. - COUNTY OF YN 0140M I certify that I know or have satisfactory evidence that �d�L 1,_ L)20 W is the person who appeared before me,and said person acknowledged that said person signed this instrument,on oath stated that said pe was authorized tp execute the instrument and acknowledged ownership of parcel(s) 2-�Z-gbo0490'to be the free and voluntary act of such person/corporation for the uses and purposes mentioned in the instrument. Dated this 1 I Uay of �� ,201 . Dated: Ae��" (Signature of Notary) BEVERLY A. CARLSON (Legibly Print of Stamp Name of Notary) STATE OF WASHINGTON Notary public in and for the state of 1N A , NOTARY --+-- PUBLIC residing at L f+Ke:-S->FJ"s/ (� MY Commission Expires12-22-2019 My appointment expires B-3 FORM OF MEMORANDUM OF PERMIT Permit Area Map 4730 NE North Shore Rd. "off n � �a Power Water 8 ; Septic Transport r e it s 4. p ' . B-4 Exhibit 1 - 4730 NE North Shore Rd. M110 4 �Q Power Water& Septic Transport = 4, S 2202 S2.p0 900 00010 10 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Cyndi Ticknor, 0&M/ER&R Manager Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Cyndi Ticknor [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Surplus ER&R Personal Property BACKGROUND: ER&R has equipment and vehicles that have been replaced or are no longer needed. The attached notice lists of all of these items requested to be declared surplus and disposed of at an auction through Washington State Surplus (vehicles) and Ritchie Bros. Auctioneers/Iron Planet (equipment). This process is pursuant to the County's comprehensive procedure for the management of County property (Ordinance 84-04, Mason County Code Chapter 3.40, Management and Disposition of Property) and the laws of the state of Washington. RECOMMENDED ACTION: Recommend the Board authorize ER&R to declare the attached list of equipment and vehicles as surplus and allow ER&R to dispose of pursuant to Mason County code and state laws. Attachment: Notice NOTICE OF SALE The Board of Mason County Commissioners has declared the following vehicles and equipment as surplus and will be disposed of at public auction. Vehicle List: Year Description Odometer 2008 Dodge Magnum 161,451 miles 2008 Dodge Magnum 160,090 miles 2008 Dodge Magnum 160,680 miles Equipment List: Year Description Hours 2000 John Deere brush cutter 8,777 hours Auctions will be held through Washington State Surplus Program(7511 New Market Street, Tumwater, WA 98512; Phone(360) 753-3508)and Ritchie Bros. Auctioneers/Iron Planet(214 Ritchie Lane, Chehalis, WA 98532; Phone: (360) 767-3000). Auction information regarding these items can be found on the Washington State Surplus web site: www.publicsgMIus.com and the Ritchie Bros. Auctioneers web site: www.rbauction.com. Dated this day of November,2018 BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON Melissa Drewry,Clerk of the Board. cc: Cmmrs Engineer Journal(Shelton): Publ. It: 12/6/18& 12/13/18 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Bart Stepp, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 652 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Bart Stepp [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Sole Source Procurement for Maintenance Services for Sewer Grinder Pumps Background: Mason County entered into a service maintenance agreement with Correct Equipment in January of 2017 to provide service for the grinder pumps used at the North Bay Sewer System and Belfair Sewer System. Public Works had issued a Request for Proposals for "Maintenance Services for Individual Sewer Grinder Pumps" in September, 2016 and Correct Equipment was the only respondent to the RFP. This is because Correct Equipment is the only licensed supplier of the E-One Pumps, in the state of Washington that our systems can utilize. The contract with Correct Equipment expires at the end of 2018. The services provided by Correct Equipment has freed up operator time for many other maintenance needs. Operators still respond to alarm calls and replace grinder pumps, but they no longer spend time in the shop repairing and testing pumps. Public Works is requesting the Board waive the competitive bidding processes and allow a sole source purchase for these services. Cost Impact to the County: Annual costs to the County from this agreement are expected to be around $200,000. This will be paid for by either the North Bay Fund #403 or Belfair Fund #413 as part of their operations and maintenance budget. Over 90% of the old pumps at North Bay we replace are not repairable so the major cost in this agreement is new pumps. RECOMMENDED ACTION: Recommend the Board of County Commissioner execute the resolution authorizing Public Works/U&W Management Division to contract with Correct Equipment for maintenance services to the sewer grinder pumps for the North Bay Sewer System and Belfair Sewer System, as sole source. Attachment: Resolution RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT FOR MAINTENANCE SERVICES FOR INDIVIDUAL SEWER GRINDER PUMPS WHEREAS, Mason County is responsible for the maintenance and operation of approximately 450 grinder pump systems for single-family residential properties that have been designated as low pressure sewer areas that connect to either the North Bay Sewer System or the Belfair Sewer System; and WHEREAS, many of the pumps used at the North Bay Sewer System are close to their maximum operational lifespan and need repaired, tested or replaced and upgraded to a new extreme E-One pump. WHEREAS, the County currently uses E-One Pumps for these sewer systems since they are the only pumps that fit the size of the existing grinder pump tanks; and WHEREAS, Correct Equipment is the only licensed supplier of the E-One Pumps in Washington State to provide the replacement parts and accessories that meet our specifications. WHEREAS, RCW 39.04.280(1) (a) specifies exemption to competitive bidding if the purchase is clearly and legitimately limited to a single source supplier; NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows: 1. Correction Equipment is a sole source supplier of the manufactured parts for the grinder pump equipment used at the North Bay Sewer System and Belfair Sewer System. 2. That the County is authorized to purchase maintenance services without proceeding to secure competitive bids, estimated at $200,000. ADOPTED this day of , 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair Terri Drexler,Vice Chair ATTEST: Melissa Drewry, Clerk of the Board Kevin Shutty, Commissioner APPROVED AS TO FORM: Tim Whitehead, Ch. DPA MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, P.E, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Call for Bids: Asphalt Emulsion for 2019 BACKGROUND: Emulsified asphalt is utilized for road maintenance. We normally bid for prices and utilize asphalt emulsion as needed, where needed. RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize Public Works to advertise, set bid opening date/time, award contract, and allow Chair to sign all pertinent documents for call for bids to furnish Mason County with Asphalt Emulsion for 2019. Contract awards will be announced during a regular meeting of the Board. ATTACHMENT(S): None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, RE, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Call for Bids: Paint Line for 2019 Background: The 2019 striping service provider will perform all striping for our maintenance program. Our striping program consists of approximately 340 miles of roadway. We normally paint approximately half the mileage in mid-June, weather permitting and the remainder in late-August following the completion of our chipseal program. Striping has normally required two weeks in June and one week in August. Recommended Action: Recommend the Board of Commissioners authorize Public Works to advertise, set bid date/time, award contract and allow the Chair to sign all pertinent documents for routine Paint Line for 2019. The contract award will be announced during a regular meeting of the Board of County Commissioners. Attachments: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, RE, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # g f BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Call for Bids: Manufacturing and Stockpiling of Chipseal Aggregate for 2019 BACKGROUND: The approximate quantities of materials to be manufactured and stockpiled: 12,000 Tons of 1/2" — Manufacturing and Stockpiling Chipseal Aggregate RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize Public Works to advertise, set bid opening date/time, award contract and allow Chair to sign all pertinent documents for the 2019 Manufacturing and Stockpiling of Chipseal Aggregate. Contract awards will be announced during a regular meeting of the Board. ATTACHMENT(S): None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: November 27, 2018 Agenda Item # (3 BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Call for Bids: Asphaltic Materials for 2019 EXECUTIVE SUMMARY: The purpose of the call for bids is to solicit bids for the procurement of road maintenance materials use by Mason County Public Works. The annual purchases of these materials are expected to exceed $50,000; therefore a formal competitive bidding is required. As per RCW 36.32.256, the county reserves the right to award the bid to more than one vendor, per item, when hauling distance is a factor. Mason County does not guarantee a minimum purchase of these materials. Pricing will be fixed for this time period. RECOMMENDED OR REQUESTED ACTION Recommend the Board authorize Public Works/ER&R to advertise, set bid opening date/time, award and allow Chair to sign all pertinent documents for the call for bids to furnish Mason County with Asphaltic Materials. Contract award(s) will be announced at a scheduled meeting of the Board of Mason County Commissioners. Attachment: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, RE, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Call for Bids: Culvert Pipes and Culvert Linings for 2019 Background: The purpose of the call for bids is to solicit bids for the procurement of culvert pipes and/or culvert linings used by Mason County Public Works. The annual purchases of these materials may exceed $50,000; therefore a formal competitive bidding process is required. As per RCW 36.32.256, the county reserves the right to award the bid to more than one vendor, per item, when hauling distance is a factor. Mason County does not guarantee a minimum purchase of these materials. Pricing will be fixed for this time period. Recommended Action: Recommend the Board authorize Public Works/ER&R to advertise, set bid opening, award, sign contract, if needed, and allow Chair to sign all pertinent documents for the call for bids to furnish Mason County with culvert pipe and linings. Contract award(s) will be announced at a scheduled meeting of the Board of Mason County Commissioners Attachments: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, RE, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: November 27, 2018 Agenda Item # BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Vendor List for Road Maintenance Surfacing Materials for 2019 Background: Public Works would like to open our annual solicitation to prospective suppliers in order to establish a "Surfacing Materials Vendor List" for various types and smaller quantities of rock and sand to be used on projects throughout Mason County, on an as needed basis. Having an active vendor list with set prices will enable Mason County Public Works to evaluate relative costs from multiple suppliers and ensure an efficient and most cost effective method. All materials quoted must meet the specifications included in the solicitation and should generally be available at the supplier's source. After vendor quotations are received, Public Works will finalize the list of qualified suppliers. Material suppliers placed on the approved vendor list are expected to honor their agreed unit prices; however, Mason County does not guarantee a minimum purchase of materials. Recommended Action: Recommend the Board authorize Public Works to use written and/or telephone solicitations to establish a 2019 Surfacing Materials unit pricing vendor list. Attachments: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, P.E, Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: November 27, 2018 Agenda Item # g l BRIEFING DATE: November 19, 2018 BRIEFING PRESENTED BY: Sarah Grice [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Vendor List for Vehicle and Equipment Tire Repair and Towing Services for the 2019 Background: Public Works/ER&R would like to open our annual solicitation to prospective vendors for vehicle and equipment tire repair and towing services for the 2019 calendar year. These services are utilized on an "as needed" basis and solicited annually. The services may be awarded to several companies. Recommended Action: Recommend the Board authorize for Public Works/ER&R to use written and/or telephone solicitations for tire repair and towing services for the 2019 calendar year and sign and award contract(s). Mason County does not guarantee a minimum purchase of these services. Attachments: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda Public Hearing X Other DEPARTMENT: Support Services EXT: 530 COMMISSION MEETING DATE: November 27, 2018 Agenda Item # �0 1 (Commissioner staff to winplete) BRIEFING DATE: BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Certify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for Current Expense and Road for 2019. An increase to the Current Expense and Road property tax levies for 2019 may be considered. Background: Pursuant to RCW 84.52.070, the Commissioners must certify to the County Assessor the amount of taxes levied for county purposes and for each taxing district by adoption of a resolution by November 30. Recommended Action: 1) Current Expense Levy Increase levy by 1% & bank excess capacity Move to increase the 2019 Current Expense Property Tax levy by 1%, set the Levy at $10,205,989.76 and bank excess capacity. 2) Road Levy Increase levy by 1% and bank capacity Move to increase the 2019 Road property Tax Levy by 1%, and bank excess capacity and set the Levy at $10,947,189.97. This includes a Diversion of the Road Levy of $2,160,000.00. 3) Resolution certifying levies to Assessor (due November 30) Move to adopt the resolution certifying to the County Assessor the property tax levies for collection in 2019. J:\Budget Adoption Info\20MAgenda Items&Resolutions\Cover for Nov 27 hearing-certify levies.doc MASON COUNTY CURRENT EXPENSE PROPERTY TAX LEVY RESOLUTION NO. WHEREAS,the Board of Mason County Commissioners has met and considered its budget for the calendar year 2019 and, WHEREAS,the Current Expense(District's)actual levy from the previous year was $9,992,030.88;and, WHEREAS,the population of Mason County is more than 10,000;and now therefore, BE IT RESOLVED by the governing body of the taxing district(Current Expense)that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be$99,920.31,which is a percentage increase of 1%from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines,any increase in the value of state assessed property,any annexations that have occurred and refunds made. The district will collect an additional $77,615.36 of revenue from new construction and$36,423.21 from refunds levied by the Treasurer. This resolution reserves unutilized levy for banked capacity. ADOPTED this day of 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Chairperson Terri Drexler,Commissioner Kevin Shutty,Commissioner ATTEST: Melissa Drewry,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Deputy Prosecuting Attorney A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE CURRENT EXPENSE LEVY FOR THE YEAR 2019 RESOLUTION NO. WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Current Expense. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2019 Budget for Mason County Current Expense,Refund Levy,Mental Health, and Veterans' Assistance Funds: CURRENT EXPENSE FUND $ 9,872,445.54 MENTAL HEALTH FUND $ 204,911.04 VETERANS'ASSISTANCE FUND $ 92.209.97 REGULAR CURRENT EXPENSE LEVY $ 10,169,566.55 REFUND LEVY $ 36.423.21 TOTAL AMOUNT TO LEVY 2019 $ 10,205,989.76 This resolution reserves unutilized levy for banked capacity. ADOPTED this day of 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin,Chairperson Terri Drexler,Commissioner Kevin Shutty, Commissioner ATTEST: Melissa Drewry,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Deputy Prosecuting Attorney MASON COUNTY 2019 ROAD PROPERTY TAX LEVY RESOLUTION NO. WHEREAS,the Board of Mason County Commissioners has met and considered its budget for the calendar year 2019 and, WHEREAS,the Road Fund(District's)actual levy from the previous year was $10,708,781.22 and, WHEREAS,the population of Mason County is more than 10,000;and now,therefore, BE IT RESOLVED by the governing body of the taxing district(Road)that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be$86,525.63 which is a percentage increase of 1%from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar,biomass,and geothermal facilities, and any increase in the value of state assessed property,any annexations that have occurred and refunds made. This resolution reserves unutilized levy for banked capacity. ADOPTED this day of 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin,Chairperson Terri Drexler,Commissioner Kevin Shutty,Commissioner ATTEST: Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Deputy Prosecuting Attorney J:\Budget Adoption Info\2019\Agenda Items&Resolutions\Resolutions\Levy Resolutions-Roadl%.doc A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2019 RESOLUTION NO. WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2019 Budget for Mason County Refund Levy and Road Fund: ROAD FUND $ 8,744,439.06 DIVERSION OF ROAD LEVY $ 2.160.000.00 TOTAL ROAD LEVY $ 10,904,439.06 REFUND LEVY $ 42.750.91 TOTAL AMOUNT TO LEVY FOR 2019 $ 10,947,189.97 This resolution reserves unutilized levy for banked capacity. ADOPTED this day of 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin,Chairperson Terri Drexler,Commissioner Kevin Shutty,Commissioner ATTEST: Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Deputy Prosecuting Attorney J:\Budget Adoption Info\2019\Agenda Items&Resolutions\Resolutions\Levy Resolutions-Roadl%.doc