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Home My WebLink About2018/10/09 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5t' Street, Shelton, WA October 9, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m. 2. Pledge of Allegiance— Cmmr. Shutty led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3 —Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Lee Swoboda sent a resignation letter for the Mason County Citizens Advisory Group. 4.1.2 Judge, Victoria Meadows sent in a letter pertaining to her retirement. 4.1.3 Brenda Hirschi sent in a letter regarding Timberland Regional Library. 4.1.4 Washington State Liquor and Cannabis Board sent liquor license application for Hood Canal Salmon Enhancement Group, held at The Salmon Center 600 NE Roessel Road, Belfair. 4.1.5 United States Department of the Interior Bureau of Indian Affairs sent notices of applications filed by the Skokomish Island Tribe to have real property accepted"in trust"for Parcel Number's 42102-22-00010, 42102-21-00000 and 42102-21-00010. 4.1.6 Port of Shelton sent a copy of Port of Shelton Tax Levy for 2019. 4.2 Timberland Regional Library Report- Cheryl Heywood 4.3 Timberland Regional Library 50th Anniversary Proclamation 4.4 National 4-H Week Proclamation — Staff: Dan Teuteberg 5. Open Forum for Citizen Input— 5.1 Conley Watson spoke about an article in the Mason County Journal regarding water in Mason County and asked questions about the water systems. 5.2 Cynthia Bremeyer voiced concern about Truman Glick being the only park that closes in the winter in Mason County. Cmmr. Shutty did say he is looking into options and is working through options. 5.3 Kathy Haigh, Chair of the Mason County Housing Authority, spoke about the buildings run by the Housing Authority, noting various safety concerns. She said that though she is looking for funds, she hopes the County can step up and take care of some of these issues. 5.4 Cheryl Williams announced "Ballots and Baristas" being held by the League of Women Voters which will be held at the Belfair Starbucks on October 13, 2018 from 10:00 a.m. to Noon. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes- September 24 and October 1, 2018 Briefing Minutes; September 25, 2018 Regular Meeting Minutes. Cmmr. Drexler/Shutty moved and seconded to approve the September 24, and October 1, 2018 briefing minutes and the September 25, 2018 Regular Meeting Minutes as presented. Motion carried unanimously. N-aye; S-aye; D-aye. 8. Approval of Action Agenda: 8.1 Approval to amend Resolution 10-09 to include the 2018 and 2019 Mason County Baseball Field Use fee schedule and deposit rates. The rates are adjusted by the Consumer Price Index for all cities, and will increase 2.7% in 2019. (Ex.A-Res 65-18) 8.2 Approval of Warrants &Treasure Electronic Remittances BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 9, 2018 - PAGE 2 Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Treasure Electronic Remittance for September 2018 $ 671,841.48 8.3 Approval to authorize the Deputy director/Utilities and Waste Management to sign the Mutual Aid and Assistance Agreement for Washington State for Intrastate Water/Wastewater Agency Response Network (WARN). 8.4 Approval to authorize the Chair to execute the Adopt-A-Road Agreement between Mason County and Kim Delany and Family. 8.5 Approval of the resolution adopting the updated Real Property and Right of Way Acquisition Procedure for Public Works Projects replacing those found in resolution 01- 14. 8.6 Approval to set two hearings on November 6, 2018 at 9:30 a.m. to consider the 2019 Annual Construction Program and 6-year Transportation Improvement Plan (TIP). 8.7 Approval to authorize the Chair to sign Joint Funding Agreement #19YGJFA03400 with the US Department of the Interior, U.S. Geological Survey, for the period October 1, 2018 to September 30, 2019. 8.8 Approval of the Criminal Justice Treatment Account (CJTA) Agreement #1863-34807 between the Washington State Health Care Authority and Mason County Therapeutic Courts in the amount of$49,130. This agreement is good through June, 2019. Cmmr. Shutty/Drexler moved and seconded to approve action items 8.1 through 8.8. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:30 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:45 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Mei ewry, CIA of the Board R dy Neatherlin, Chair V Terri Drexler, Com sioner Kevin Shutty, C missioner RESOLUTION No.(L AMENDS RESOLUTION 10-09 ESTABLISHING A FEE AND CHARGES POLICY FOR MASON COUNTY PARKS AND TRAILS DEPARTMENT WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate recreational facilities for public use, and to set forth the regulations, policies and practices governing such use, and WHEREAS, many of Mason County Parks and Department services that previously were free in the future may require a fee to support parks administration, operations and maintenance; BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason County does hereby amend the"Fee and Charges Policy"for 2018 rates in Exhibit A and 2019 rates with increase of 2.7% CPI adjustment for all Cities June to June in Exhibit B pertaining to field rental rates and deposits for Mason County Parks and facilities. PASSED this 1 day of 6C4er2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: R dy Neather(in, C air Mel sa wry, Clerk of the Board APPROVED AS TO FORM: Terri Drexler, Commissioner TI`ifiTlVhiteheadd, Chief beputy Prosecuting Kevin Shutty, C-Mimlissioner Attorney Exhibit A MASON COUNTY PARKS DEPARTMENT 2018 FIELD RENTAL RATES ORGANIZED YOUTH LEAGUE Use Rate Pro-Rated Based on 2-Hour Practice Practice $ 16.00 $8.00 Per Hour 2-Hour Slot with Field Prep Game $ 28.00 ORGANIZED ADULT LEAGUES: Practice $ 23.00 $11 .50Per Hour Game $ 34.00 TOURNAMENTS: Includes Field Preps Per Field $ 140.00 Full Comple> $ 978.00 MISCELLANEOUS: Per Hour $ 16.00 DEPOSITS Tier 11 - two prior payment delinquencies 50% deposit required at time of booking for all scheduled dates Deposit refund if cancelled within 3 months of play 100% If cancelled within 1-3 months of play 50% If cancelled within 30-15 days of play 10% If cancelled within 14-2 days of play 5% If cancelled within 24 hours of play 0 If cancelled by Parks Dept due to weather 100% Tier I - no or one prior payment delinquencies Deposit For Local League play payment of $375 deposit due upon acceptance of schedule even for multiple day reservations Payment For Local League play payment due upon receipt of invoice which will be processed every two weeks Page 1 Deposit For Tournament play payment of $978 deposit for one day or $1 ,956 for two days due upon acceptance of schedule even for multiple day reservations Payment For Tournament play payment of $978 for one day or $1 ,956 for two days is due on the Friday prior to tournament play. The deposit will be rolled forward to next scheduled tournament date for multiple dates scheduled Cleanup Fee Fee charged if field is not returned in condition it was received or cigarette butts or sunflower seeds left on the Synthetic Turf $250 Biohazard Cleanup Fee to remove bodily fluids $400 Supplemental Fees 3.5' X 8' sign on outfield fence $200/yr $350/2 yrs 3.5' X 8' sign on outfield fence in preferred location $375/yr $675/2 yrs Sponsor is responsible for purchasing sponsor banner County Staff will erect and remove banner at the end of the season Page 2 Exhibit B MASON COUNTY PARKS DEPARTMENT 2019 FIELD RENTAL RATES ORGANIZED YOUTH LEAGUE Use Rate Pro-Rated Based on 2-Hour Practice Practice $ 16.50 $8.25 Per Hour 2-Hour Slot with Field Prep Game $ 29.00 ORGANIZED ADULT LEAGUES: Practice $ 24.00 $12.00Per Hour Game $ 35.00 TOURNAMENTS: Includes Field Preps Per Field $ 144.00 Full Comple) $1,004,00 MISCELLANEOUS: Per Hour $ 16.50 DEPOSITS Tier 11 - two prior payment delinquencies 50% deposit required at time of booking for all scheduled dates Deposit refund if cancelled within 3 months of play 100% If cancelled within 1-3 months of play 50% If cancelled within 30-15 days of play 10% If cancelled within 14-2 days of play 5% If cancelled within 24 hours of play 0 If cancelled by Parks Dept due to weather 100% Tier I - no or one prior payment delinquencies Deposit For Local League play payment of $375 deposit due upon acceptance of schedule even for multiple day reservations Payment For Local League play payment due upon receipt of invoice which will be processed every two weeks Page 1 Deposit For Tournament play payment of $1 ,004 deposit for one day or $2,008 for two days due upon acceptance of schedule even for multiple day reservations Payment For Tournament play payment of $1 ,004 for one day or $2,008 for two days is due on the Friday prior to tournament play. The deposit will be rolled forward to next scheduled tournament date for multiple dates scheduled Cleanup Fee Fee charged if field is not returned in condition it was received or cigarette butts or sunflower seeds left on the Synthetic Turf $250 Biohazard Cleanup Fee to remove bodily fluids $400 Supplemental Fees 3.5' X 8' sign on outfield fence; $200/yr $350/2 yrs 3.5' X 8' sign on outfield fence in preferred location $375/yr $675/2 yrs Sponsor is responsible for purchasing sponsor banner County Staff will erect and remove banner at the end of the season i 1 I e Page 2