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Home My WebLink About2018/10/29 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 29,2018 Monday,October 29,2018 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Closed Session for a labor discussion with Frank Pinter and Jennifer Beierle from 9:00 a.m.to 9:45 a.m. 9:45 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session for a litigation matter with Tim Whitehead,Tim Higgs and Mike Dorcy from 9:45 a.m.to 10:00 a.m. 10:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • For November 6 Action Agenda-items to set November 27 public hearing for 2019 levy certification and December 3 public hearing for 2019 budget. Currently in the preliminary 2019 budget both Current Expense and Road levies are increasing 1%and the Traffic Diversion is at$2.16M. • Planning for final 2018 budget hearing on December 11. LEOFF 1 budget needs a 2018 budget supplemental appropriation. • Open Space hearing will be set for December 4 to correct a 2017 application and consider 2018 applications. • The Board decided to not submit the ballot for the Economic Development Council Board of Directors 2019—2020 tern. • Recognition to Parks Department from Youth Soccer will be set at the November 6 Commission meeting. • Power outage affecting downtown campus was set on Thursday,November 1 and that will be rescheduled. This is for PUD 3 upgrades. • On proposal was received for the Request for Proposals for Real Estate Services from Richard Beckman. The Board agreed to accept the proposal and the contract will be placed on the agenda. • Board of Equalization request to reconvene was approved for the November 6 agenda. 10:15 A.M. The Board took a 15 minute break. 10:30 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • The Board agreed to a honorary road name proposal to recognize Kerry Schuffenahauer's 36 years of public service. • Regarding the Public Works parcel adjacent to the Eells Hill Transfer Station(42004-30- 60000)request to hire a consulting forester to evaluate the timber on the parcel. Department of Natural Resources has estimated the timber worth is between$0.5M to $1M. Public Works is recommending thinning the timber. There was discussion of whether to harvest the timber. Cmmr.Drexler voiced concern with the potential of an issue with pocket gopher. She would like to have a plan for the property. Frank Pinter noted that this parcel has been considered for a future jail facility. The Commissioners asked Jerry to contact a specialist who is familiar with pocket gophers and the impact to this parcel. • Jerry provided an updated Public Works Organization Chart. The proposal is to have two positions-Public Works Deputy Director and a County Road Engineer. The approved moving this to the November 6 agenda. Board of Mason County Commissioners' Briefing Meeting Minutes October 29,2018 • The Board approved moving forward the agreements for structural,geotechnical, hydraulic and engineering and construction services for 2019-2020 from the MRSC Consultant Roster. 11:00 A.M. 2019 Budget Workshop—Community Services Commissioners Neatherlin,Drexler and Shutty were in attendance. • Community Development budget was reviewed. 2019 expenditures haven't changed much. Will bring forward a proposal to increase building permit fees. Did not budget for across the board revenue increase and may see a 3%increase based on current fees. Discussion of stormwater review position. If fees are increased,there may be enough revenue generated for two new positions and the choice would be a plans examiner position and clerical. The goal is to reduce the lag time for permit issuance. Dave is proposing to add$20,000 to fire investigations. • Public Health revenues were reviewed,anticipating$25K in additional revenues and some grants are unknown. Looking at sharing the cost for the Public Health Officer with Grays Harbor and Lewis County. Expenditures were reviewed. • Historical Preservation and Abatement Funds were reviewed. • Community Support Services includes 2060 and 2163 recording fee revenues and expenditures were reviewed. • Mental Health transfers out were based on 2018 transfers except Therapeutic Court submitted a request for an increase of$42,949. Jen will check the expenditures in other departments and compare to the Mental Health budget. The$42,949 increase to Therapeutic Court is a PLR. The$150K to Jail mental health nursing,Jen will check on status of 2018 expenditure and for 2019 it is a PLR. 2019 Budget Workshops 1:30 p.m. Assessor—Melody Peterson Commissioners Neatherlin,Drexler and Shutty were in attendance. • Assessor Peterson explained the various reductions her office has made to meet the budget reductions. $78K was included in their 2019 request to increase all their staff to full time. The Assessor's fees are for Farm&Ag&DFL program. Expenditures were reviewed. The Tema Scan fee was paid from another fund and it's being allocated to Current Expense. Verification of sales is now being mailed and postage has increased although they have changed how they process their mailings to reduce costs as much as possible. 2:00 p.m. Public Defense—Peter Jones Commissioners Neatherlin,Drexler and Shutty were in attendance. • Review of the Public Defense budget. Expenditures have increased for the felony cases. Public Defense needs to replace a laptop computer in order to access WestLaw and the Commissioners requested staff check with Information Technology to see if I.T.plans to replace that laptop. 2:30 p.m. Clerk's Office—Sharon Fogo Commissioners Neatherlin,Drexler and Shutty were in attendance. • The Clerk's revenues and expenditures were reviewed. Anticipating a reduction of $43,615 in revenues. Jen and Sharon will review the salary requests. Sharon is requesting$1,500 in overtime. • Courthouse security was reviewed and is increasing by$3,500. 2:40 p.m. 2019 Budget Review—Jennifer Beierle Commissioners Neatherlin,Drexler and Shutty were in attendance. • Frank Pinter provided an updated 2019 preliminary budget spreadsheet that includes information up to last week. Of the$968,252 Treasurer revenue PLR,$500,000 is budgeted from Timber Trust and$150K from interest and other earnings. The mid Board of Mason County Commissioners'Briefing Meeting Minutes October 29,2018 Budget Review revenues are at$34,140,435 and expenditures are$34,987,151 for a difference of$846,716. There are Policy Level Requests of$2.4M. Cash balance is expected to be$5M. Staff will provide a summary of the outstanding PLR's and these will be reviewed next week. Jennifer provided some additional information on District Court's travel request. Staff has met with Probation Services to consolidate their budgets and with Superior Court to move Family Court to Current Expense. CJTA funding and expenditures will be budgeted for the entire 2019 year assuming the funding will continue. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS &A- Neatherlin Terri D exler kevin Shutty Chair Commissioner Commissio r