HomeMy WebLinkAbout2018/10/22 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 22,2018
Monday,October 22,2018
9:00 A.M. Economic Development Council—Jennifer Baria
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• David Overton reviewed the 2018-2019 Community and Economic Development
Strategies Project list(CEDS list)that is prioritized by who submitted the project and the
top ten projects have funding committed. David explained how the EDC created the list.
In the EDC's 2019 funding request from the.09 Rural Sales Tax Fund,$15,000 is
included for the funding support of the CEDS list. The Commissioners voiced support of
having a prioritized project list. Cmmr.Drexler asked for additional information on the
City of Shelton/Squaxin Island Tribe sanitation plant reclaim water tank project.
• Support of the funding for the lobbyist is$15K from Mason County in 1't year;$l OK in
2° year;$5K in 3rd year. This will be for project specific work and will not include
policy lobbying. There will be confirmation of the City's participation. By providing
this service through the EDC as Mason County's ADO,Jennifer believes it is allowed to
be paid from the.09 Fund. Cmmr.Drexler asked that legal review the use of.09 for this
lobbying work.
• Cmmr.Drexler asked for information on how the projects will be lobbied to the
legislators for capital budget. How will the projects be prioritized for the legislators.
David responded that the EDC won't prioritize for the lobbyist,they will push the
projects forward equally as a package. Cmmr.Drexler confirmed with the
Commissioners that Mason County will request$11M from the capital budget for the
Belfair Sewer Extension to the City of Bremerton.
9:30 A.M. MCSO—Chief Jason Dracobly
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• The Sheriffs office has entered into an overtime contract with the Skokomish Indian
Tribe for$11,000. This revenue will be included in the 2018 budget hearing for a
supplemental appropriation.
9:45 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Review of a request for qualification for engineering services from Grays Harbor and
Mason County to assist in the development of a study document for a Regional Jail
Facility. This is brought forward with the support of the Criminal Justice Working Team.
The intent is to pursue building a new jail facility. If also approved by Grays Harbor,the
RFQ will be placed on the November 6 agenda.
• Review of a Mason County Employee Survey that is part of developing a Strategic Plan.
• Cmmr.Drexler reported that she will be meeting with Jerry Hauth and Port Cmmr.
Taylor to discuss annexation and city utilities.
10:15 A.M. BREAK
10:20 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• 2019 Day of Caring Clean Up Day proposal is to have United Way issue vouchers to
those in need and limited to no more than 1,000 pounds of waste. United Way will be in
receipt of the vouchers on the dump day.The cleanup day is no cost to the County
through the contract with Republic.
• 2018 Mason County Comprehensive Solid Waste Management Plan(CSWMP),which
includes waste reduction and recycling element. This is required under RCW 70.95.080
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of October 22,2018
and the approval process has several steps that started in 2017. After the Commissioners
approve the CSWMP,it will be forwarded to Ecology.
• Cmmr.Drexler brought up the issue of waste flying off the commercial truck garbage
loads and suggested SWAC consider bringing forward an ordinance to address this.
• Latex paint—Kitsap County solidifies the paint and disposes into the transfer station;
Kitsap County doesn't have the ability to charge. Mason County is moving forward the
recycling latex paint program.
• Citizen complaint of two similar names-SE and Southeast Driftwood Lane. Jerry will
check on this.
• Jerry suggested naming Kerry Lane at Totten Shores in recognition of Kerry
Schuffenhauer's years of service to Mason County.
• Jerry stated they are researching the property in the fairgrounds proposal to be aware of
the timber value and any potential liabilities.
10:50 A.M. Probation Services—Jim Madsen
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Request to open recruitment for a male Juvenile Detention Officer was approved.
• Approval to place the contract on the agenda for professional services with
Strengthening Foundations Counseling,LLC to continue Functional Family Therapy
(FFT).
11:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Dave reviewed his calendar.
• Cmmr.Drexler brought up the vouchers for free dump day and asked Dave to inform
those in violation of solid waste issues of this program.
• Kell reviewed a proposed rezone from Medium Density Residential(R-5)to Multi
Family Residential(R-10)in Belfair Urban Growth Area.A public hearing has been
scheduled on November 6.
• Public Benefit Rating System(PBRS). There has been contact with Department of
Revenue regarding the transition process of existing Open Space properties and accepting
new application under the PBRS. The revised program will be reviewed by PAC at their
November 19 meeting. Cmmr.Neatherlin asked for information on existing properties in
the program and how long they have been in the program. Cmmr.Shutty wants to make
sure there is effective communication with those in the existing program.
• The County will be receiving a$65K grant for WRIA work.
11:30 A.M. Executive Session—RCW 42.30.110(1)(b) Property Purchase
Commissioners Neatherlin,Drexler and Shutty met with Frank Pinter in Executive
Session regarding a property purchase from 11:30 a.m.to 11:45 a.m.
11:45 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Drexler and Shutty met with Frank Pinter and Dawn Twiddy
in Closed Session for a labor discussion from 11:45 a.m.to 11:55 a.m.
BREAK—NOON
2:00 P.M. 2019 Budget Workshop
Support Services Budgets
Support Services,Human Resources(includes Risk Management,Civil Services&Board
of Equalization)Emergency Management;Information Technology;Facilities,Parks&
Trails,LEOFF 1,REET 1,REET 2
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• The request for an additional$15K to EDC can be absorbed by the.09 Rural Sales Fund.
• LEOFF 1 has no policy level change requests.
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of October 22,2018
• Human Resources budget was reviewed. The only changes were moving budget
allocations between various operating lines.
• Support Services—discussion of consolidating the Support Services departments and
allocate the Director position between the departments. This may be implemented in the
2020 budget. No policy level requests.
• REET 1 was reviewed. Anticipating$4.2M in revenue; planned expenditures are
$1,469,649 with an ending fund balance of$2,750,283. Part of the expenditures is for the
proposal to reclassify a Maintenance position to a Facilities Manager position. Duties
will include managing the REET 1 projects along with the renovation of the Olsen
Furniture property. This is a reclassification of an existing position and a reclassification
request will be submitted. Currently the facilities are managed by a Manager position
who also manages Emergency Management,Information Technology and Parks/Trails.
• REET 2 was reviewed. Rustlewood is budgeted at$200,000 in REET 2;Utilities
submitted a request for$400,000 and the Commissioners are good with funding
Rustlewood at the$400,000 level. Belfair Sewer is budgeted at$800,000. Parks capital
improvement projects are budgeted at$489,984. The anticipated ending fund balance is
$1,765,033.
• Emergency Management budget was reviewed. More accurate grant revenues are now
known so adjustments need to be made and make the correct salary allocations. A
revised 2019 budget will be submitted.
• Information Technology budget was reviewed.
• Facilities&Grounds budget was reviewed. The 25%allocation to the Manager budget
line needs to be eliminated if a separate Facilities Manager position is created. A
majority of the increases are maintenance level increases such as for utilities. A revised
2019 budget request will be submitted.
• Cmmr.Neatherlin stated he wants to make sure the Board reviews other department
maintenance level increases in the same manner.
• Discussion of what information the Board wants to see on Wednesday for the 2019
budget review.
3:30 P.M. 2019 Budget Workshop-Auditor
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Expenditures have been included in anticipation of the new Auditor and these will be
moved to maintenance level. Financial Services request for postage will be moved to
maintenance level. Requested funding for travel and training for Financial Services staff.
Karen stated staff trains other department on MUNIS and it's important that they stay
current on training. Staff paid for training out of pocket in 2018.Elections staff also has
required training and this will be moved to maintenance level. There is a request for
additional printed election materials and some of this is for pre-paid envelopes.
• Discussion of the licensing sub-agent. Proposals were received and interviewed. The
number one proposal has developed software that affects how vehicle dealerships license
vehicles. Karen believes if this vendor is awarded the contract it would increase jobs
and revenues to Mason County. There is a panel who will decide the contract award.
Tuesday,October 23,2018
2:30 P.M. 2019 Budget Workshop
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Law Library The existing Westlaw contract was reconfigured into two contracts one to
provide access for County/public users and one for the Mason County inmates. They
included a 5%increase to online subscription budget line for the Westlaw contract and
that will be moved to maintenance level.
• Juvenile Probation In 2018 the existing Probation Support Specialist was reclassed
upwards to a Juvenile Probation Counselor. 2019 requests:Reclass a Probation
Counselor to a Juvenile Probation Lead Counselor; new clerical position. Jim explained
the reasoning behind the staff requests. Cmmr.Neatherlin asked Jim to submit the
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of October 22,2018
reclassification paperwork. Due to variations in grant funding,operating budget lines
have increases and decreases. Considering all requests,the total increase to the county is
about$55K. If the new positions are not approved,there will be budget reductions to his
budgets. The ER&R vehicle costs are spread over all of the Juvenile Services budgets.
There are budget requests for additional cell phones. Due to the complexity of the
Juvenile Services budget due to the various grants,the Board will have further review of
the requests with budget staff.
• Therapeutic Courts include Adult Felony Drug Court,Family Recovery Court with a
Mental Health track,Veterans Court and Mental Health Court. They continue to
experience dramatic growth in participation and demand. There is a request for an
increase to the Court Commissioner and for Chemical Dependency services. Cmmr.
Drexler requested information as to why community service hours have dropped and an
analysis of the travel line. The urinalysis fees are not offset by a revenue. The
Caseworker position is full time. Cmmr.Neatherlin asked about the increase to the
medical line.
• Superior Court is requesting an increase to the Court Commissioner position. The
Citizens Salary Commission is proposing a judicial officer increase of 10%+2.5%
COLA in 2019. Request for an increase for jury fees due to an increase injury trials.
Cmmr.Drexler asked that we don't budget for involuntary treatment courts since it is
unknown at this time.Maintenance for JAVS is the department's responsibility and will
be moved to the maintenance level. Travel request will be moved to maintenance level
because it covers Judge's mandatory training.
4:00 p.m. 2019 Budget Workshop-Coroner
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Coroner stated he is willing to absorb the$2,000 increase in forensic pathology in his
professional services. The$2,000 request will be moved to maintenance level. Request
for a new transport vehicle.
Wednesday,October 24,2018
11:00 A.M. 2019 Budget Workshop
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Jennifer Beierle reviewed the various PLR's that she has moved to maintenance level and
other proposed changes to the 2019 preliminary budget. Jen will work with Probation
Services to consolidate his programs and simplify their budget. Brief discussion of
restructuring ER&R Current Expense vehicles into Current Expense freeing up cash to
purchase new vehicles. She will then run the numbers in order to provide to the
Commissioners up-to-date budget numbers and anticipated revenues next week.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
4'Jru� _91-- , -
dy Neatherlin Terri Drexler I Kevin Shutty
Chair Commissioner Commissioner