HomeMy WebLinkAbout2018/10/23 - Regular Packet 23.1
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 6:00 p.m.
411 North Fifth Street, Shelton WA 98584
October 23, 2018
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 News Release: Service Award Recognition
5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you
have been recognized, please step up to the microphone and give your name and address before
your comments.The Mason County Commission is committed to maintaining a meeting atmosphere
of mutual respect and speakers are encouraged to honor this principle.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon
before 6:30 p.m.
7. Approval of Minutes — September 17, 2018 and October 8, 2018 Briefing Minutes
8. Approval of Action Agenda: All items listed under the Action Agenda may be enacted by
one motion unless a Commissioner or citizen requests an item be removed from the Action
Agenda and considered as a separate item.
8.1 Approval of the letter of support for the Veteran Tiny Home Project to the City of
Shelton.
8.2 Approval to begin accepting latex paint at the Household Hazardous Waste Facility at
the Eells Hill Transfer Station and approval to charge customers the cost required for
the County to take the paint to GreenSheen in Kent, WA.
8.3 Approval to authorize the Deputy Director/Utilities and Waste Management to sign
contract amendment No. 1 to extend the existing sludge hauling agreement with AAA
Septic Tank Pumping and Portable Restroom Rentals LLC through February 7, 2020.
8.4 Approval of the State Homeland Security Program FY-18 grant contract #E19-091 and
approval to allow the Emergency Management Manager to sign the contract for Mason
County to receive funding.
8.5 Approval to pay Todd Cannon, Genie McFarland, and Grace Miller 10% Lead Pay
through December 31, 2018 for Lead Worker assigned duties.
8.6 Approval to pay Jason Dawson 5% Out of Class Pay through December 31, 2019 or
until the IWA Corrections &Support Staff Collective Bargaining Agreement is ratified,
whichever comes first, for duties associated with the operation of the Alternative
Sentencing program.
8.7 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8059278-8059942 $ 1,115,527.62
Direct Deposit Fund Warrant #5 $
Salary Clearing Fund Warrant #s $
Last printed 10/23/2018 1:31:00 PM
If special accommodations are needed, contact the Commissioners'office at ext. 419, Shelton #360-427-
9670; Belfair#275-4467, Elma #482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
OCTOBER 23, 2018— PAGE 2
8.8 Approval for the Chair to sign a Purchase and Sale Agreement, closing Contracts and
any pertinent documents to purchase two parcels of property, parcel #32019-51-
08001, 414 W. Franklin Street for $875,000 and parcel#32019 65 01900, 129 N. P
Strcct for$200,000, both in Shclton. This purchase will be from the Real Estate Excise
Tax 1 Fund (REET 1).
8.9 Approval to sign the letter of support for the Mary M. Knight School District's Small
Rural Modernization Grant application.
9. Other Business (Department Heads and Elected Officials)
10. 6:30 p.m. Public Hearings and Items Set for a Certain Time- No hearings.
11. Board's Reports & Calendars
12. Adjournment
J:\AGENDAS\2018\2018-10-23 REG.doc
NEWS RELEASE
October 23, 2018
MASON COUNTY COMMISSIONERS
411 NORTH 5th ST
SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON
CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON,
ECONOMIC DEVELOPMENT COUNCIL, THE SUN
RE: Mason County Recognizes 27 Employees for Years of Service
In a ceremony held October 16, 2018 at the Colonial House in downtown Shelton, 27 County employees were
recognized for celebrating work anniversaries of 10 years and more of service to Mason County.
Employees Recognize
Sheriff's Office Public Works Probation
25 Years of Service 35 Years of Service 20 Years of Service
Tami Reed Kathy Cari Jamie Bailey
20 Years of Service 30 Years of Service Chris Murphy
John Madara George Cates
Bill Reed Allan Eaton Parks
15 Years of Service 25 Years of Service 25 Years of Service
Angela Brown Kim Griggs Bud Olson
Justin Cotte Terry Conley
15 Years of Service a UtiYe
Melissa Seals 15 Years of Service
10 Years of Service Jeremy Seymour Dawnell Arndt
Casey Salisbury Bob Pearson Teri Myers
Jeannie Carstensen
Terry Elson Assessor's Office
Timothy Ripp 25 Years of Service Auditor
Melody Peterson 15 Years of Service
Clerk 10 Years of Service Michele Crow
25 Years of Service Amber Cervantes
Sharon Fogo
Support Services
15 Years of Service
Dawn Twiddy
The Commissioners applaud these employees for their dedication to Mason County and their
years of service to our citizens.
Randy Neatherlin Kevin Shutty Terri Drexler
Commissioner Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of September 17,2018
Monday,September 17,2018
9:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Diane provided an update on the-Tax Title Property Sale that is scheduled October 12—
15 through Bid4Assets. A link is on the County's website.
• Frank stated he and Dawn are working Tim Whitehead on a hold harmless agreement
with Cindy Kasten and he will bring that forward.
• Dawn provided an update on the Pacific Mountain Volunteer Program that Support
Services is utilizing. Human Resources staff spends time training the volunteers with
general office practices and they are spending time running the switchboard learning
receptionist skills.
• Cmmr.Drexler provided information on the BHO and updated the status of the Treatment
Center on Cota Street(former PUD 3 building).
• Discussion of scheduling a fall legislative meeting in preparation of the 2019 legislative
agenda. The Commissioners are willing to meet regionally with Clallam,Jefferson and
Grays Harbor Counties. There is an LSC meeting this Friday.
9:30 A.M. Public Works-Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Loretta reviewed the Belfair Stormwater Basin Plan,Herrera Environmental was
contracted to prepare the plan and was grant funded with an Ecology grant and local
match from Public Works,The Hood Canal Salmon Enhancement Group and Mason
Conservation District. The plan is now ready for final revisions and adoption. The
Board stated they are willing to adopt when staff feels the Plan is ready. There is a
question of whether the County has already adopted the 2012 WA State Stormwater
Manual.
10:15 A.M. BREAK
10:20 A.M. Community Services-Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Dave provided an update on his calendar and a meeting he had with the state regarding
public health funding.
• Cmmr.Drexler asked if the County has adopted the 2012 WA State Stormwater Manual
updated in 2014. This was brought up in Public Works briefing and if it was adopted,it's
not in the County code. Dave will report back on the status.
• Cmmr.Neatherlin brought up zoning requirements for Recreational Vehicle Parks.
• Expansion of the Shelton UGA was brought up.
11:00 A.M. State Auditor's Exit Conference
Commissioners Neatherlin,Drexler and Shutty were in attendance.
Zac Wilson and Carol Ehlinger,SAO,presented the 2017 Financial Audit Report.
• The County did not have adequate controls in place to ensure accurate reporting of
fiduciary funds.
• The Belfair Sewer and Rustlewood Water and Sewer funds' declining financial condition
puts the utilities at risk of not meeting their financial obligations.
• The County did not have adequate internal controls to ensure compliance with federal
Davis-Bacon Act(prevailing wage)requirements.
Mason County Commissioners'Briefing Meeting Minutes
September 17,2018
Commissioner Discussion
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Cmmr.Drexler sits on the ORCAA Board and brought up an issue with air curtain
burners. Peninsula Top Soil is proposing to use one to burn yard debris and ORCAA is
not recommending approval due to emissions concern. She wanted to update the
Commissioners because this is a bigger issue.
• Cmmr.Shutty reported that the State Building Council met last week and they are
working on updating the state code and of interest are fire code requirements for en-
treatment facilities. They are taking additional comment before adopting.
BREAK—NOON
1:30 P.M. Pacific Mountain Workforce Update—Cheryl Fambles/Duane Evans
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Cheryl Fambles shared a report on the work that Pac Mountain does. There was a
discussion of why there are so many unemployed individuals in Mason County when
there are jobs available. Factors include the aging community,disabled,and veterans.
Cmmr.Drexler brought up promoting the tourism industry for economic development
and for the labor market. Cheryl explained how nationwide there is recognition of the
tourism industry for the labor market. Pac Mountain has also partnered with Timberland
Regional Library as a resource to help develop the workforce and the programs offered
were reviewed.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 8,2018
9:00 A.M. Support Services-Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Rate increase based on CPI for the Mason County Parks baseball field use and the deposit
rate schedule. A hearing was held in January and the resolution was not updated.
• Request to sign the purchase and sale agreement and closing contacts to purchase two
parcels of property in the City of Shelton(former Olsen Furniture property). This
purchase is being made from REET funds.
• HomesFirst request to change the HomesFirst house to veteran family led. The
Commissioners requested a briefing be scheduled.
• Cmmr. Shutty reported he met with the courts,public defense and jail regarding pre-trial
services and looking at the Yakima County model. The issues are still being worked
through.
• Cmmr.Neatherlin will attend the Risk Pool meeting end of November.
9:20 A.M. Fairgrounds Proposal
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Rahn Redmond presented a partnership proposal for a fairgrounds for Mason County.
The request is for the County to lease 160 acres next to the Mason County Transfer
Station lease for$1 to Walt Austin for 30 years and at the end of the 30 years,the
property will go to the County. The intent is there will be no County money invested.
The proposal would include an area for a rodeo,historical society museum,drag races,
hotel and other amenities. He believes this will attract tourists and revenue to the
County.
Cmmr. Shutty asked what will it cost the county now and in the future. How will the fair
be funded. Rahn explained there would be a$1 parking fee for events and the plan is to
put that funding towards the operation of a fair. The proposal is to use the natural
resources—rock and timber—to build the facility.
Cmmr.Drexler asked if there has there been market research to see the need for this type
of facility. At the previous fairgrounds,it was difficult to attract enough users to run the
facility in the black.
Rahn said they spent$40,000 for a market research way back when. The proposal is to
have a non-profit organization run the facility with no county involvement and attract a
variety of events.
Cmmr.Drexler stated she understood the drag strip would need additional property and
would need an easement from adjoining county property and doesn't know if that could
be done.
Cmmr.Neatherlin stated the County doesn't want to operate the facility at all. He wants
reassurance there is financing available.
A letter of intent was received from Walt Austin,AF Investments,and before moving
forward they want a letter from the County.
Cmmr.Drexler stated there may have to be a rezone and notice to neighboring property
owners.
The Commissioners agreed to meet with Tim Pavolka,Walt's representative,and asked
that legal,Planning and Public Works staff be invited.
9:30 A.M. Sheriffs Office—Chief Dracobly
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• The request was approved to move forward from the Sheriff's Office for the
supplemental appropriation for funding from DNR to reimburse for work committed by
detectives during the summer's series of suspicious fires.
Mason County Commissioners' Briefing Meeting Minutes
October 8,2018
9:45 A.M. WSU Extension-Justin Smith
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Request to resubmit for CDBG funding to continue funding of micro-enterprise services
in Mason County. The original program has operating successfully over the past 24
months and more than 40 participants have completed the small business training
programs and several businesses are eligible for micro-loans. The request is to reapply
for an additional$200,000 to extend training and increase the size of the available loan
fund.
A loan process is being reviewed by the Audit Committee.The loan underwriting and
servicing will be done by the E4E Board. The County serves as"the bank". The
Commissioners agreed to move this request forward. A public hearing will be
scheduled.
Todd Parker added that it would be helpful if there are opportunities to assist non-profit
organizations be successful.
10:00 A.M. Community Services-Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Amendment to the Community Lifeline contract to increase the 2163 funding by$16,558
was approved.
• Cmmr.Drexler would like to put funding to the Housing Authority Fairmount Cove
property. $40K towards the$80K bid;$l OK for Pine Garden.
• Additional DBHR funding will be applied for a North Mason school coalition and the
proposal will be to split with the current position that supports the Shelton School
coalition.
• Therapeutic Court RFP—only HomesFirst submitted a proposal. Meeting on 10/18 with
the courts and HomesFirst.
• Received DOH grant with Thurston County for the mobile outreach program.
10:30 A.M. BREAK
10:45 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Extension of the Kitsap County Household Waste Interlocal Agreement to June 30,2019
approved.
• Sludge Hauling agreement extension with a price increase from 12 cents/gallon to 13
cents/gallon. Cmmr.Neatherlin believes since there is a price increase,it is not a contract
extension but would need to request proposals.Bart stated they will issue a RFP.
• Request to place the USGS joint funding agreement on the October 9 meeting.
• Jerry asked for direction on the budget workshop. The Commissioners want to hear the
detail on any funding increases and the impacts if the traffic diversion amount changes.
• Solid Waste hauling RFP—Cowlitz County has not held their hearing.
• Cmmr.Drexler brought up the proposal for the fairgrounds next to the Transfer Station
and if there is a drag strip,there would need to be an easement onto the Transfer Station
property. There has been discussion of an additional entrance for commercial and/or
recycling to the Transfer Station but there is no formal plan. Jerry suggested a feasibility
study.
11:15 A.M. Tideland Lease
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Steve Bloomfield reported on geoducks and the lease of Mason County tidelands. The
newly placed tariffs have greatly reduced the sales of geoducks. There are seven acres of
county-leased tidelands planted and burrowing shrimp have damaged some of the
Mason County Commissioners' Briefing Meeting Minutes
October 8,2018
plantings. No oysters have been planted although they have permission from the Corps
of Army Engineers.
11:30 A.M. Audit Committee—Leo Kim
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Leo reported on the State Auditor audit items for the financial/single audit. There are
three findings—Belfair&Rustlewood Sewer Systems—need a written financial plan and
Public Works is working on that;Public Works Davis Bacon finding and financial
reporting finding relating to fiduciary funds.
• Support Services did an inventory reconciliation for 2017.
• Trackable assets needs a little more work.
• Substantiating grant revenue from the Clerk's office has been an issue and is part of the
accountability audit.
Commissioner Discussion
• Cmmr.Neatherlin stated the Audit Committee has requested the Commissioners reach
out to the Clerk's office and stress the importance of compliance. Based on the audit
finding,the Clerk's office will probably need assistance coming into compliance. More
information is needed on the specific details and Frank will bring back information to the
Commissioners.
• There was discussion of the Belfair Sewer audit finding and the financial plan. The
original financial plan is not feasible and there have never been any Code changes.
Additional customers are needed and there is potential of Port of Bremerton property
hooking up. This issue involves Public Works,Community Development and Support
Services. After discussion,Frank will bring back information.
• Capital assets tracking—Frank said there will be a discussion with the Audit Committee.
It is in the Chief Financial Officer's job description.
2:00 P.M. Support Services
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• A public hearing held on September 25 and continued to October 16 to consider
amending the Motorboat regulations allowing property owner latitude on the placement
of buoys. Cmmr.Drexler spoke to Timberlake and stated the HOA places the buoys and
that serves as the pattern for water skiing. She asked where there is restricted lake access,
would that be an opportunity for the HOA to set speed limits and placement of buoys and
distance from shore. Cmmr.Neatherlin stated that with the Code at 150' from shore,it
makes it difficult for some lakes to be in compliance and still water ski. He supports
adding"up to" 150' from shore. He has an issue with allowing another entity set their
rules and is concerned with safety. Cmmr. Shutty agreed enforcement becomes
problematic if individual lakes are set at different distances. Cmmr. Shutty asked if "up
to 150 feet"is enforceable. Chief Spurling stated the Sheriffs office will enforce
whatever is placed in Code.
Commissioners agreed to consider the following language—"up to" 150 feet... and add
Cmmr.Drexler's language to MCC Chpt.9.04.235."Homeowners organizations with the
authority to restrict access to freshwater bodies may place buoys up to 150 feet from the
shoreline in the pattern and amount necessary for regulation safety".
The question of allowing HOA's to set speed limit on private lakes. Commissioners
Neatherlin and Shutty agreed to change Chpt.9.04.235 only.
2:30 P.M. 2019 Budget Workshop
Commissioners Neatherlin,Drexler and Shutty were in attendance.
Jennifer Beierle reviewed the following 2019 Budget requests:
Commissioners' Budget—ok as submitted.
Current Expense Non-Departmental Budgets—added$l OK to litter tipping fees for a
total of$30,000;$161,756 total increase to Non-Departmental. 2019 operational
Mason County Commissioners'Briefing Meeting Minutes
October 8,2018
increases over the 2018 adopted budget level include:Increase to legal notices for the
budget of$1,000,decrease to WACO dues of$5,270,increase to WSAC dues of
$13,500,increase to ORCAA of$1,926,outside CPA auditing services of$16,000 due to
this being moved out of the Auditor's budget in 2018, and increase to risk management
insurance of$115,000.NACO dues will be brought back and info on the WACO dues.
Commissioners' Special Fund Budgets
.09 Fund#103—adding SAO$1576;EDC needs to submit a request for 2019 funding.
Technology Fund#119 includes a purchase of county-wide Outlook software.
National Forest Safety#134 is ok as budgeted.
Lodging Tax Fund has an uncommitted expenditure line and there's an ending fund
balance. Some of that can be moved into uncommitted. LTAC is meeting end of month.
Veterans#190; Mason Lake LMD#194 and Island Lake LMD#199;Unemployment
Fund were reviewed and ok as budgeted.
Tuesday,October 9,2018
10:00 A.M. 2019 Budget Workshop
Commissioners Neatherlin,Shutty and Drexler were in attendance.
Road Budget
• Jerry Hauth presented the 2019 Road Budget following the budget guidelines. Requests
are to add three Truck Drivers to allow Public Works to maximize doing the projects in-
house which results in a cost savings. Many of the projects are grant funded. Discussion
of how the additional Truck Driver positions would be funded. Also requested is the salt
storage facility,purchase of a new mini excavator,a grinder,and a patch paver to
streamline road maintenance operations,and a GIS Tech III. The Truck Drivers and
GIS Tech positions were previously filled positions. The two additional Engineering
positions were approved on October 2,2018.
• If the Traffic Diversion was decreased by$600K, TIP CAP recommends the following
road projects be added to the construction program- Trails Road Alternate Route(Rasor
Road);Mason-Benson Intersection Safety and Allyn Access,Circulation and ROW.
• Discussion of how new positions would be created and filled. Cmmr.Neatherlin stated
he doesn't want to create new positions through the budget adoption process. He would
like the request to be made by the department outside of the budget process. Cmmr.
Neatherlin doesn't support adding four new positions to Public Works at this time.
Cmmr.Shutty believes the budget adoption process is the correct time to discuss
additional staff,not that he supports adding the new staff requested. Cmmr.Shutty asked
if the Road crew can do the projects with less than three additional truck drivers and
which is the priority—Truck Drivers or GIS Tech. No decision on staffing was made.
• GIS Tech position request is to address a backlog in the Assessor's office which would
be Current Expense work. Jerry stated Public Works staff will do this work so the GIS
information is current which benefits the Road Fund. Loretta added that they currently
have only one GIS Tech and there is a lot of GIS work that needs to be kept current.
• The Construction Program was reviewed.
Utilities
• Bart Stepp reviewed the 2019 Utilities Budget.No new staff requests. Operating
increases correlate to anticipated increased revenues.
• North Bay Sewer anticipates treatment plant expansion in the future.
• Rustlewood is budgeting$400K from REET 2 for the I&I project.
• Beards Cove has regular O&M,no capital projects. The water meter project is starting
this year and will be finished early 2019 which is partially funded(2/3)with USDA loan.
• Belfair Sewer budget was reviewed. No additional staff requests.
Equipment Rental&Revolving
• Cyndi Ticknor presented the 2019 ER&R budget. Reducing the ending fund balance by
$540,750.Anticipating seven new vehicles for the Sheriff s office,if approved by the
Commissioners. Cyndi reviews vehicle requests with departments and budgets
Mason County Commissioners'Briefing Meeting Minutes
October 8,2018
accordingly. Cyndi reported that the Sheriffs office purchased two vehicles that were
leased vehicles. Cmmr.Neatherlin expressed concern that the vehicles are registered in
the Mason County Sheriffs name.
Commissioner Discussion
Cmmr.Drexler noted the Engineering Tech position has been approved;GIS Tech—
concern if the work can be justified to be funded by the Road Fund. Cmmr.Shutty wants
further discussion of the priority of staffing. Cmmr.Drexler understands there is work to
be done but it's CE work. Cmmr.Drexler noted the new truck driver positions were laid
out with the 6 year TIP. Cmmr.Neatherlin stated the Sheriff will want funding for
vehicles and expand Diversion;he has a problem with hiring additional staff in PW but
can't in other departments. GIS—concerned with using Road dollars. Cmmr. Shutty
stated that in the spirit of status quo budgeting,it is difficult to add all these positions. He
supports budgeting for future roads in Belfair. Cmmr.Neatherlin brought up the
potential for a road project with the City of Shelton.
Discussion of road projects and the need to start purchasing road right of way. May need
to amend the Construction Program to purchase the ROW.
Respectfully submitted,
Diane Zoren, Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Todd Parker // Housing & Behavioral Health Action Agenda _X_
Advisory Board Public Hearing
Other
DEPARTMENT: Community Services EXT:
COMMISSION MEETING DATE: 10/23/18 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 10/15/18
BRIEFING PRESENTED BY: Todd Parker
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Letter of support for the Veteran Tiny Home Project
Background:
The City of Shelton has asked for a letter of support for the Veteran Tiny Home project.
RECOMMENDED ACTION:
Approval of a letter in support of the Veteran Tiny Home Project to the City of Shelton.
Attachment(s):
Letter of support
IACommunity Services-Public Health\PH_10.23.18 A. Agenda—Vet Tiny Home Ltr.doc
October 23, 2018
_ -- To whom it may concern:
1854 k
According to the United States Interagency Council on Homelessness,
just over 9%of all adults experiencing homelessness in the United States are
MASON COUNTY Veterans of the U.S. Military. That means that on any given day, an
BOARD estimated 40,056 Veterans experience homelessness in America when
OF referencing the Point-in-Time count conducted in January 2017 by
COMMISSIONERS communities across the United States. During the Mason County, January
2018,Point-in-Time count, on any given day, a minimum number of 18
Veteran households experience chronic homelessness (homeless for a year or
IST District more) in Mason County. 69%of the Veteran households counted qualified as
RANDY NEATHERLIN chronically homeless which makes this population one of focus.
2°a District Affordable housing and homelessness are multi-faceted problems, and
KEVIN SHUTTY so are the solutions. To end chronic homelessness,the community assists
individuals experiencing chronic homelessness to move swiftly into
P District permanent housing with the appropriate level of supportive services. The
TERRI DREXLER community also has resources,plans, and system capacity in place to prevent
chronic homelessness from occurring and to ensure that individuals who
experienced chronic homelessness do not fall into homelessness again or, if
they do, are quickly reconnected to permanent housing. The tiny home
Mason County Building 1 village in Mason County has the capacity to do these things.
411 North Fifth Street Panza is part of the solution. Panza,the non-profit that operates
Quixote Village and has been awarded the capital funds for the tiny home
Shelton, WA 98584-3400 village in Mason County, has the experience in operating tiny home villages
(360)427-9670 ext.419 and assisting people that have experienced homeless become housed. Panza
is equipped to help our community end homelessness especially among
(360)275-4467 ext.419 veterans by providing the much-needed affordable dwellings, support and
resource connections. September 2017, Quixote Village was honored and
(360)482-5269 ext.419 featured in a design exhibition from Cooper Hewitt—the Smithsonian Design
Museum—`By the People: Designing a Better America."None of this of
Fax(360)427-8437 course would be possible without your amazing help.
This letter is intended to demonstrate support for the tiny home
village in Mason County. The following signatures indicate a commitment to
support the county-wide effort to end homelessness.
Board of Mason County Commissioners:
Randy Neatherlin Kevin Shutty Terri Drexler
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Bart Stepp, Deputy Director/U&W Management Action Agenda
DEPARTMENT: Public Works EXT: 652
COMMISSION MEETING DATE: October 23, 2018 Agenda Item #
BRIEFING DATE: October 16, 2018
BRIEFING PRESENTED BY: Bart Stepp
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Accepting Latex Paint as a Household Hazardous Waste item
BACKGROUND: Currently Mason County does not accept latex paint at its Household
Hazardous Waste (HHW) facility. Instead customers are directed to add kitty litter or
sawdust to the paint cans and dry out the paint and dispose of it with solid waste.
GreenSheen, a paint recycling company that started in Colorado in 2010, has opened a
facility in Kent that recycles latex paint. The company charges fees by the pound for
accepting latex paint. They separate the paints they receive by colors and then recycle it
into new paint colors that are sold as recycled paint.
Mason County could accept latex paint at its HHW facility on Fridays and Saturdays when
the HHW facility is open. Once we have enough volume of paint, staff would deliver it to
the Kent facility. This would be the cheapest option.
Accepting latex paint at the HHW facility would help remove this item from the waste
stream and reduce the amount of paint ending up in the landfill.
BUDGET IMPACTS: The estimated volumes of paint received are unknown. To prevent
U&W from suffering financially, staff recommends charging customer the cost it requires
the County to take to the GreenSheen facility. After one (1) year of this service, the
County can review how much paint has been received and determine how we should
continue to pay for the service.
If we do charge the expenses we incur to recycle latex paint it will not be eligible for
LSWFA (Local Solid Waste Financial Assistance) funding from Ecology.
The cost per can to recycle the latex paint would be less than the cost to dispose of it as
part of solid waste.
RECOMMENDED ACTION: Recommend the Board of Commissioners approve the County
to start accepting latex paint at the Household Hazardous Waste facility at the Eells Hill
Transfer Station and charge customers the cost it requires the County to take it to
GreenSheen in Kent, WA.
ATTACHMENT: GreenSheen Information
- - Join the Recycling Collection
Eco-Friendly Paint Network for Latex Paint
How it Works
• GreenSheen and local governments will promote your business as a drop-off
location various websites.Printed promotional materials are provided at no cost.
• Residential and small business customers will bring unwanted latex paint to your
location during business hours.Only latex paint is accepted.
• Customers are charged either by the can or by the weight of the paint that is
dropped off.Drop off limits may be set by the location.(Suggested limit:20 cans.)
Materials accepted: Latex paints, stains,and clear finishes.
f li It Ih A , Collection sites can set the price to drop off paint.
• There's no sorting or opening paint cans,just place the paint can in the bin.
Paint storage bins are provided at no cost.
• When the bins are near full,schedule a pick-up with GreenSheen Paint.
• Collection sites will be invoiced based on the weight of paint received
from your location.
Per Container
---- _ Pricing Lb. Quart Gallon 5-gallon
Paint recycling only(Collector
transports paint to designated $0.28 $0.75 $1.50 $8.10
recycling facility in King County.)
Paint recycling and transportation
within 35 miles of Kent,WA $0.42 $1.12 $2.25 $12.13
Paint recycling and transportation 1
from 36 to 75 miles of Kent,WA $0.45 $1.20 $2.41 S13.00
Paint recycling and transportation $0.48 $1.28 $2.57 513.87
from 76 to 150 miles of Kent,WA
Paint recycling and transportation over $0.50 $1.34 $2.68 S14.45
150 miles from Kent,WA(Within WA).
Prices include paint storage containers. Collectors can charge by weight or
by container.Additional fees may apply when ferry travel is required.
IA,
What's Next?
Contact us at the email address or phone number below to find out
how your business or organization can become an official latex paint
collection site.
Latex Paint Collection Guidelines
Eco-Friendly Paint ?
Accept:
Latex paint (also called "acrylic" paint) and latex stains, in original containers.
Do NOT accept:
- Oil paint (also called "alkyd" paint)
- Paint not in original container
o Paint has been consolidated (different colors
and/or sheens mixed together in the same container)
o If the paint is not a latex paint container, for instance, paint in a coffee tin
- Unlabeled/unidentifiable paint (even if the customer tells you it is latex)
- Latex paint blended with another material - such as
o Oil / alkyd
o Lacquer
o Urethane
o Epoxy
- Enamel can be either oil or latex. Check the label for "100% latex or acrylic" and/or
"cleans up with water". If you can't determine that it is latex, please do not accept.
Other ways to determine if you can accept the paint:
- Check for metal ears. The "ears" are the protruding parts of the can that attach the
handles to the can. Not all metal ears indicate oil paint, but all oil paint cans have
metal ears.
- Check the clean-up instructions. If it says "cleans up with water" it is probably latex
paint and you should accept it unless the label says it is not latex.
Taking calls about latex paint recycling (be sure to mention):
- Latex paint only.
- Quantity restrictions if any.
- Original containers only - do not combine into single container.
- Cost to accept paint for recycling.
Large quantity (contractors, junk haulers, property managers...):
- If quantity is more than you want to accept, have them contact GreenSheen paint.
They can set up an appointment with our facility in Kent.
What to do with unacceptable materials:
- If the customer has materials you cannot accept, refer them to the local household
hazardous waste facility (HHW).
- Hazardous materials are accepted at no charge. Some restrictions apply. Check with
the HHW for details.
Other questions:
- Call, text or email Peter Thermos - (206) 850-7383, peter@greensheenpaint.com
GreenSheen Paint • 825 Central Ave. S, Kent, WA 98032 • (253) 856-1442
QC Join the Recycling Collection
Eco-Friendly Paint Network for Latex Paint
_ 1 _
4
.1,
GreenSheen Paint Is creating a network of drop-off locations for latex
paint. Now your business or organization can offer this safe and
convenient recycling service to your community.
Millions of gallons of paint are rolled,sprayed and brushed in Washington State
every year.When the job is done,paint cans take up space in thousands of
basements and garages.Without a latex paint recycling program,leftover
paint is often thrown out with garbage or stored indefinitely.
GreenSheen Paint is doing something about it.Customers will be able
to pay to drop off their leftover latex paint for recycling at registered
collection sites throughout Washington.The paint will be processed
and sold in retail stores as recycled paint.
N
11fETIN[fWb
Help keep latex paint out of our landfills and waterways by joining the
�.i recycling network for latex paint.Your community will thank you.
iJITlA PURE W Offer this New Recycling Service to Your Community!
• Become a registered collection site and provide your customers
with a safe and convenient place to drop-off latex paint
r for recycling.
• Show your community that your business is a part of the effort to
keep useable paint out of our landfills and waterways.
• Help your customers unburden themselves of unwanted paint,
- and reclaim their basement,garage and closet space.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Bart Stepp, Deputy Director/U&W Management Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: October 23, 2018 Agenda Item #
BRIEFING DATE: October 15, 2018
BRIEFING PRESENTED BY: Bart Stepp
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Sludge Hauling Agreement Extension with AAA Septic
BACKGROUND: Mason County has an existing contract with AAA Septic for
hauling the sludge from our three wastewater plants (Rustlewood, North Bay and
Belfair) to the City of Shelton for solids processing. This contract expires on
February 7, 2019. The signed agreement allows for three one-year extensions
upon mutual consent of both parties.
In 2017 a total of 640,944 gallons of sludge was hauled from the three plants. As
of October 1st of this year, AAA has hauled 473,486 gallons from the three plants.
Staff is proposing to extend the current agreement for another year to February 7,
2020.
BUDGET IMPACTS: The price of 12 cents/gallon will not increase and is a lower
cost than what Mason County was paying to haul sludge to bio-recycling prior to
the agreement with the City of Shelton.
The cost of this contract is covered by the operation and maintenance budgets of
the three wastewater systems.
RECOMMENDED ACTION: Recommend the Board of Commissioners authorize
the Deputy Director/Utilities and Waste Management to sign contract amendment
No. 1 to extend the existing sludge hauling agreement with AAA Septic Tank
Pumping and Portable Restrooms Rentals LLC through February 7, 2020.
ATTACHMENT(S): Agreement
Amendment 1
MASON COUNTY
AND
SLUDGE HAULING
PROFESSIONAL SERVICES CONTRACT
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as"COUNTY"and AAA Septic Tank pumping and Portable Restrooms Rentals LLC,
referred to as"CONTRACTOR."
RECITALS:
WHEREAS, COUNTY desires to retain a person or firm to provide hauling of sludge from the
County's Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid
services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be
made by COUNTY, the parties agree to the following:
Special Conditions
All materials handling including handling, transportation, storage, deposition, disposal, and
utilization will be subject to current state and county regulatory codes. All activities will be
conducted in accordance with applicable codes and their intent to prevent illegal handling and
disposal practices, and the resulting contamination from the same, vector breeding, hazardous
materials handling, and aesthetic and other public nuisances.
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Performance Period:
The performance period for this CONTRACT shall be for a period of two years from date
acceptance by the Mason County Board of Commissioners, said date being February 7, 2017.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties
Extension:
After two years the duration of this CONTRACT may be extended annually by mutual written
consent of the parties, for periods of up to one year, for a total contract length of five years.
Compensation:
CONTRACTOR shall pick up sewage from the facilities owned and operated by the
County and transport to receiving facility at the total cost of twelve cents /gallon
($0.12/gallon) including tax. Details stated in "Exhibit B Compensation."
1
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements,judgments,
setoffs, attorneys'fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit"B" requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
2
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit"B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit"B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10)days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2)to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; and
the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to
work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to
health and safety as determined by regulations promulgated by the Federal Secretary of Labor
and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
3
informed judgment as to whether or not COUNTY's interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transactions:
CONTRACTOR further certifies, by executing this CONTRACT, that neither it nor its principles
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or Agency.
CONTRACTOR also agrees that it shall not knowingly enter into any lower tier covered
transactions (a transaction between CONTRACTOR and any other person)with a person who is
proposed for debarment, debarred, suspended, declared ineligible, or voluntarily excluded from
4
participation in this covered transaction, and CONTRACTOR agrees to include this clause titled
"Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transaction"without modification, in all lower tier covered transactions and
in all solicitations for lower tier transactions.
The "General Service Administration List of Parties Excluded from Federal Procurement or Non-
procurement Programs" is available to research this information at http://epls.arnet.gov/.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR
and/or its consultants or sub-contractors, in connection with performance of this CONTRACT,
shall be the sole and absolute property of COUNTY.
When CONTRACTOR creates any copyrightable materials or invents any patentable property,
CONTRACTOR may copyright or patent the same, but COUNTY retains a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use the
materials or property and to authorize other governments to use the same for state or local
governmental purposes. CONTRACTOR further agrees to make research, notes, and other
work products produced in the performance of this CONTRACT available to COUNTY upon
request.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
5
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Proof of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5)days of CONTRACT execution.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property(including the loss of use
resulting therefrom)which 1)are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
6
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Participation by County—No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Deputy
Director Public Works- Utilities and Waste Manager, as COUNTY's representative, hereinafter
referred to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY's right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
COUNTY's Administrative Officer:
Bart Stepp, PE
Mason County
Deputy Director Public Works-Utilities and Waste Division
100 Public Works Drive
Shelton, WA 98584
Phone: (360)427-9760 Ext. 652
E-mail: BStepp@co.mason.wa.us
CONTRACTOR's Administrative Officer:
Debra Lovely, Owner
AAA Septic Tank pumping and Portable Restrooms Rentals LLC
2272 E Brockdale Road
Shelton, WA 98584
Phone: (360) 427-6110
E-mail: aaasepticllc@gmail.com
7
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
8
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for(1)any act or failure to act by the Administrative Officer of
COUNTY, or(2)the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act,failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim_ CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty(30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief(including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six(6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six(6)years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
9
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Exhibit A—Scope of Services
B. Exhibit B- Compensation
C. Exhibit C Insurance Requirements
D. Request for Proposal and Addendum #1
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COU N SHINGTON
Debra Lovely, Owner Kevin Shutty, C air
Dated: �,� Dated: � . 7- 1 7
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
10
EXHIBIT A
SCOPE OF SERVICES
A. Transportation and Disposal of Sludge
The Contractor shall transport the sludge/material directly from the County's Wastewater
Treatment Facilities in Belfair, Allyn and Rustlewood to the City of Shelton's Treatment Plant or
any other site the County designates. Under no circumstances shall the Contractor be allowed
to make any additional stops in transit to the disposal site to haul any payload other than the
sludge or sewage material.
All hauling and handling equipment and labor shall be provided by the Contractor. Hauling
equipment shall not permit sludge to leak or splash onto roads during the loading or
transportation. Contractor shall be responsible for cleaning up any spilled, leaked, or splashed
sludge or other contents on roads or other areas at or away from the site of Work.
All truck tanks and trailers used for hauling of sludge will be rinsed out prior to taking any sludge
from a Mason County Facility. The tanks shall not have any inorganic bio-degradable items like
paper, band-aids, clothing material, or plastics in them prior to accepting sludge from a Mason
County Facility.
HOURS OF OPERATION: The hours of operation at all facilities are from 8:00 AM until
4:00 PM seven days a week. Special arrangements or emergency service may be required
outside of these hours on an as needed basis. The City of Shelton will only accept sludge
Monday-Thursday and does not accept sludge after 3:00 PM.
The Contractor shall provide copies of the County approved volume based "trip ticket", by the
fifth (5h)day of each month.
11
EXHIBIT B
COMPENSATION
NOTE-include billing/invoice specifics.
A. Compensation:
CONTRACTOR will be compensated based on the amount of sludge hauled. There is no
minimum amount guaranteed to the CONTRACTOR. The CONTRACTOR will be paid a total
cost of twelve cents/gallon ($0.12/gallon). This price includes a hauling cost of eleven
cents/gallon ($0.11/gallon) and a tax of one cent/gallon ($0.01/gallon).
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; number of gallons being billed;
invoice total; and any additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Bart Stepp, PE
Mason County
Deputy Director Public Works-Utilities and Waste Division
100 Public Works Drive
Shelton, WA 98584
Phone: (360)427-9760 Ext. 652
E-mail: BStepp@co.mason.wa.us
3. Payment will be made to CONTRACTOR within thirty(30)days of the receipt of a complete
and accurate invoice
12
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office"Commercial
General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, with two (2)or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $2,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors,
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter"indemnifying parties")to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b)an additional insured endorsement to CONTRACTOR's general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR
agrees, upon request by COUNTY to provide complete, certified copies of any policies required
within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance
13
it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged
to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any
actual or alleged failure on the part of COUNTY or any other additional insured under these
requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty(30)days prior
to cancellation of such liability coverage or of any material alteration or non-renewal of any such
coverage, other than for non-payment of premium. CONTRACTOR shall assure that this
provision also applies to any subcontractors,joint ventures or any other party engaged by or on
behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will
provide thirty(30) days' notice to COUNTY of any cancellation of coverage.
14
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety(90)days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right(but not the duty)to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
15
COUNTY OF MASON
DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PROPOSALS
SLUDGE HAULING SERVICES
Submittal Date: January 5,2017
Proposal
Mason County is currently requesting proposals for the hauling of accumulated sludge from the County's
Wastewater Treatment Facilities in Belfair,Allyn and Rustlewood;transporting sludge to the City of Shelton's
Treatment Plant located at Fairmount Avenue in Shelton,Washington.ADDITIONAL TRANSPORTING SITES
MAY BE INCLUDED IN THIS CONTRACT although that is not anticipated.
The Contractor shall provide all equipment,materials,supplies and labor to successfully carry out the requirements
of this service agreement.The cost and availability are important considerations in the process of selecting a
Contractor,but not the only considerations.Other factors include:responsiveness to the RFP qualifications,track
record of successes at other municipalities,identification and understanding of the County's requirements as
embodied within this RFP,and experience and qualifications of key personnel.
Background and Need
Mason County is responsible for the maintenance and operation of three wastewater treatment facilities;the Belfair
WRF(Belfair),the Rustlewood WTP(Grapeview)and the NorthBay/Case Inlet WRF(Allyn).These facilities need
routine hauling of sludge to keep the systems operating effectively. The solids percentage at each of these facilities
is expected to be between 1—4%. In 2014 Mason County hauled 495,000 gallons of sludge. In 2015 Mason
County hauled 658,500 gallons of sludge. The sludge will be delivered to the City of Shelton treatment facility and
processed into Class A biosolids.
Requirements
The original proposal(of no more than 6 pages)and four(4)copies must be submitted to Public Works in a sealed
envelope by 4:00 p.m.on January 5,2017 and clearly marked:Sludge Hauling Services. Proposals should be
delivered to:
Mason County Public Works
Attn:Bart Stepp
100 W Public Works Drive,Bldg 1
Shelton,WA 98584
Proposals received after the deadline will not be considered.Any proposal received,after the scheduled closing
time,shall be returned to the vendor unopened.Proposals may be sent by mail or turned in personally;however,if
sent by mail,the responsibility for delivering a proposal to the County before the deadline is wholly upon the
vendor.
A vendor may not withdraw its proposal after it is formally opened by a representative from the County.
Vendor shall provide a cost per gallon for the hauling of sludge from each facility to the Shelton Treatment Plant.
Vendor shall include in its proposal all applicable local,city,state and federal taxes.It is the vendor's obligation to
state,on their proposal sheet,the correct percentage and total applicable federal,state,city and local taxes. Taxes
shall not be imbedded in other costs in the proposal but shall be explicitly expressed.
Costs
Those submitting proposals do so entirely at their expense.There is no expressed or implied obligation by the
Mason County to reimburse any individual or firm for any costs incurred in preparing or submitting proposals,
providing additional information when requested by the Mason County,or for participating in any selection
interviews.
16
Inquiries
Vendors with questions about the proposal may contact Bart Stepp at(360)427-9670,ext.652,or by email at
bstgpp( co.tnason.wa.us. The Mason County contact will also receive written requests for clarification and/or
interpretation for this Request for Proposal up to seven(7).business days prior to the due date,
Proposed Schedule
Publish RFP............................ ...........December 22,2016&December 29,2016
Proposal Due...... ......... ....................Thursday January 5,2017 at 4 PM
Anticipated Award Announcement............Tuesday January 17,2017
Anticipated Contract Start Date..... ..........Wednesday February 1,2017
Proposal Format
In order to thoroughly analyze the responses to the RFP,vendors are required to prepare their proposals in
accordance with the instructions outlined in this section.Vendors whose proposals deviate from these instructions
may be considered non-responsive and may be disqualified at the discretion of Mason County.
Vendors must present their products,services and applicable features in a clear and concise manner that
demonstrates the vendors'capabilities to satisfy the requirements of this RFP.Emphasis should be concentrated on
accuracy,clarity,comprehensiveness and ease of identifying pertinent information and suitability of the product and
services.The proposal should be organized into the following major sections.Instructions relative to each section
are defined in Proposal Requirements.
Letter of Transmittal
Vendor Profile
Bid Proposal"Attachment#1"
Statement of Intent to Pay Prevailing Wage as applicable
Client References
Mason County hereby notifies all parties that it will affirmatively insure that in any contract agreement entered into
pursuant to this advertisement,minority business enterprises will be afforded full opportunity to submit bids in
response to this invitation,and will not be discriminated against on the grounds of race,color,sex,or national origin
in consideration for an award.
Agreement for hauling of sludge will be for a period beginning upon approval of the applicable contract agreement
by the Board of County Commissioners and expiring two year from that date,with the option to extend one year.
The Contractor whose proposal is accepted shall provide the necessary Performance Bond and Liability
Insurance prior to contract agreement approval. The Contractor shall also provide trip tickets
demonstrating volumes hauled per trip. Such trip tickets shall be submitted to the County with each invoice
submittal by the Contractor.
The Contractor shall also provide a Statement of Intent to Pay Prevailing Wages if required.
PROPOSAL REQUIREMENTS
Vendor Profile
Please provide a vendor profile that indicates the number of staff,year's established and key personnel.In addition,
please provide relevant experience of your firm in performing similar work.
Bid Proposal(Attachment"1'")
The contract award will be based on the cost per gallon to Mason County for hauling of sludge including all
applicable taxes.
17
Client References
Please provide a list of at least three municipalities or wastewater utilities that use your services that are comparable
in size and scope to this request.Please include names and phone numbers of responsible individuals who can be
contacted.
Performance Bond
The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other
approved financial institution in an amount of$10,000.00.Said Bond or Letter of Credit shall be furnished to Mason
County on or before the effective date of this agreement,and shall be subject to the approval of the Mason County
Prosecuting Attorney.
Wastewater Facility Locations
Services shall be hauled from the following locations:
Belfair WRF North Bay/Case Inlet WRF Rustlewood WWTP
25200 NE SR 3 1001 E Reclamation Ridge Rd. 111 E Rustle Way
Belfair,WA 98528 Allyn,WA 98524 Grapeview,WA 98546
Method of Payment
Payment will be made within 30 days of receipt of invoice delivery to the County,assuming the services provided
were accepted and that proper and correct billing has been received by the Mason County Department of Public
Works/Utilities&Waste Management(100 W Public Works Drive,Shelton,WA 98584)before the 5th of each
month.
Mason County,in accordance with Title VI of the Civil Riehts Act of 1964
78 Stat.252,42 U.S.C.2000d to 2000d-4 and Title 49,Code of Federal Regulations,Department of Transportation,
Subtitle A,Office of the Secretary,Part 21,nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively insure that in any
contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this Mason County Public Works Sludge Hauling Services RFP invitation
and will not be discriminated against on the grounds of race,color,or national origin in consideration for an award.
Re¢ulation Compliance Requirements
All materials handling including handling,transportation,storage,deposition,disposal,and utilization will be
subject to current state and county regulatory codes. All activities will be conducted in accordance with applicable
codes and their intent to prevent illegal handling and disposal practices,and the resulting contamination from the
same,vector breeding,hazardous materials handling,and aesthetic and other public nuisances.
Insurance
At a minimum,the Contractor shall provide insurance that meets or exceeds the requirements detailed in
"Attachment#2,Insurance Requirements."
Equipment Inspections
The County shall have the right to conduct an on-site inspection of the Contractor's equipment prior to award.
Evaluation Criteria
Mason County requires a vendor that is responsive. Please include in your proposal the following:
1. Relevant Experience of your firm in performing similar work
2. Schedule Availability
3. Costs of providing the services
4. Outline of intended data reporting procedures for collection
5. References
Final Ranking and Selection
A committee will make a recommendation for the award of the contract to the vendor whose proposal is determined
to be the most suitable for the County,considering all the criteria as set forth in this Request for Proposal.
18
Discussions:Best and Final Proposer
The Committee reserves the right to recommend a vendor for contract award based exclusively upon the written
proposal,without further discussions.Should the Committee determine that further discussions would be in the best
interest of the County,the Committee shall establish procedures and schedules for conducting discussions and/or
presentations and will notify specific vendors.When in the best interest of the County,the Committee may permit
all qualified vendors,those who meet the mandatory criteria,to revise their proposals by submitting"best and final"
Proposal.
Rejection of Proposal
Mason County reserves the right to reject any and or all proposals,and waive any informality in proposals.
Service Aareement Structure
A negotiated Service Agreement will define the relationship between the County and the selected Contractor. The
initial Agreement will be for a period of 24 months. The Service Agreement may be negotiated,at the County's
discretion,for an additional period. Subsequent agreements will not be for less than yearly increments. The
Agreement will include specific guarantees and stipulations to be met by the selected Contractor and the County.
19
ATTACHMENT#I
BID PROPOSAL TO
MASON COUNTY
DEPARTMENT OF UTILITIES AND WASTE MANAGEMENT
TO PROVIDE
SLUDGE HAULING SERVICES
Furnish Sludge Hauling Services to the Mason County Department of Public Works as described in the proposal
information. Service shall be between the Belfair Wastewater Reclamation Facility located in Belfair,WA,the
North Bay/Case Inlet Wastewater Treatment Facility located in Allyn,WA and the Rustlewood Water and
Wastewater Treatment Facility,located in Grapeview,WA.
BID:
Hauling sludge in compliance with the attached Provisions.
Initial delivery of service shall be within thirty working days after receiving a notice to proceed.
Belfair Water Reclamation Facility
Bid price: cost per gallon $ -h
I
Sales Tax(cost per gallon) $ + T
North Bay/Case Inlet Water Reclamation Facility
Bid price: cost per gallon $
Sales Tax(cost per gallon) $
Rustlewood Wastewater Treatment Plant
Bid price: cost per gallon $
Sales Tax(cost per gallon) $ 1
Bidder's Service Facility is located at: �YQ tQ r4
Submitted by: waALQ
Signa- e 1
l.�
Printe ame
Title
Company:
Address
L62
��n
Phone
NOTE:Should the Grand Total Amount exceed the budget for this project,the County reserves the right to decrease
the work or make other changes in the work as necessary.Mason County will incorporate the bid proposal as part of
the Contract Agreement.
20
ATTACHMENT#2
INSURANCE REQUIREMENT
For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and
comply with all limits,terms and conditions stated therein. Work under this Agreement shall not commence until
evidence of all required insurance and bonding is provided to the County. Evidence of such insurance shall consist
of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contractor and returned to
the Mason County Deputy Director of Utilities/Waste Management. If for any reason,any material change in the
coverage occurs during the course of this Agreement;such change will not become effective until 45 days after
Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect
that Mason County is an additional insured on the Contractor's general liability policy with respect to activities
under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies
separately to each insured against whom a claim is made or suit is brought except with respect to limits of the
company's liability.
It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This
fire insurance shall cover the entire replacement value of the equipment insured.
A.MINIMUM Insurance Requirements:
1.Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability"policy
form CG 00 01,with an edition date prior to 2004,or the exact equivalent.Coverage for an additional insured shall
not be limited to its vicarious liability.Defense costs must be paid in addition to limits.Limits shall be no less than
$1,000,000 per occurrence for all covered losses and no less than$2,000,000 general aggregate,for bodily injury,
personal injury,and property damage,including without limitation,blanket contractual liability.
2.Workers'Compensation on a state-approved policy form providing statutory benefits as required by law with
employer's liability limits for the Contractors,with two(2)or more employees and/or volunteers,no less than
$1,000,000 per accident for all covered losses.
3.Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,non-owned and hired
autos,or the exact equivalent.Limits shall be no less than$2,000,000 per accident,combined single limit.If
Contractor owns no vehicles,this requirement may be satisfied by a non-owned auto endorsement to the general
liability policy described above.If Contractor or the Contractor's employees will use personal autos in any way on
this project,Contractor shall obtain evidence of personal auto liability coverage for each such person.
B.Certificate of Insurance:
A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five(5)days
of Contract execution.
C.Basic Stipulations:
1.Contractor agrees to endorse third party liability coverage required herein to include as additional insureds
County,its officials,employees and agents,using ISO endorsement CG 20 10 with an edition date prior to 2004.
Contractor also agrees to require all Contractors,subcontractors,and anyone else involved in this Contractor on
behalf of the Contractor(hereinafter"indemnifying parties")to comply with these provisions.
2.Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance
proceeds,and to require all indemnifying parties to do likewise.
3.All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this
Contract shall be endorsed to delete the subrogation condition as to County,or must specifically allow the named
insured to waive subrogation prior to a loss.
4.All coverage types and limits required are subject to approval,modification and additional requirements by
County.Contractor shall not make any reductions in scope or limits of coverage that may affect County's protection
without County's prior written consent.
5.Contractor agrees to provide evidence of the insurance required herein,satisfactory to County,consisting of:a)
certificate(s)of insurance evidencing all of the coverages required and,b)an additional insured endorsement to
Contractor's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to
21
2004.Contractor agrees,upon request by County to provide complete,certified copies of any policies required
within 10 days of such request.County has the right,but not the duty,to obtain any insurance it deems necessary to
protect its interests.Any premium so paid by County shall be charged to and promptly paid by Contractor or
deducted from sums due Contractor.Any actual or alleged failure on the part of County or any other additional
insured under these requirements to obtain proof of insurance required under this Contract in no way waives any
right or remedy of County or any additional insured,in this or in any other regard.
6.It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by
Contractor or indemnifying party,is intended to apply first and on a primary non-contributing basis in relation to
any other insurance or self-insurance available to County.
7.Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required
herein and further agrees that it will not allow any indemnifying party to self-insure its obligations to County.If
Contractor's existing coverage includes a self-insured retention,the self-insured retention must be declared to the
County.The County may review options with Contractor,which may include reduction or elimination of the self-
insured retention,substitution of other coverage,or other solutions.
8.Contractor will renew the required coverage annually as long as County,or its employees or agents face an
exposure from operations of any type pursuant to this Contract.This obligation applies whether or not the Contract
is canceled or terminated for any reason.Termination of this obligation is not effective until County executes a
written statement to that effect.
9.The limits of insurance as described above shall be considered as minimum requirements. Should any coverage
carried by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the
required limits or coverage that is broader than as outlined above,those higher limits and broader coverage shall be
deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this Contract.
10.None of the policies required herein shall be in compliance with these requirements if they include any limiting
endorsement that has not been first submitted to County and approved of in writing.
11.The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that
any other section or provision conflicts with or impairs the provisions of this Exhibit.
12.Unless otherwise approved by County,insurance provided pursuant to these requirements shall be by insurers
authorized to do business in Washington and with a minimum A.M.Best rating of A-:VII.
13.All insurance coverage and limits provided by Contractor and available or applicable to this agreement are
intended to apply to the full extent of the policies.Nothing contained in this Contract limits the application of such
insurance coverage.
14.Contractor agrees require insurers,to provide notice to County thirty(30)days prior to cancellation of such
liability coverage or of any material alteration or non-renewal of any such coverage,other than for non-payment of
premium.Contractor shall assure that this provision also applies to any subcontractors,joint ventures or any other
party engaged by or on behalf of contractor in relation to this agreement.Certificate(s)are to reflect that the issuer
will provide thirty(30)days'notice to County of any cancellation of coverage.
15.County reserves the right at any time during the term of the Contract to change the amounts and types of
insurance required by giving the Contractor ninety(90)days advance written notice of such change.If such change
results in substantial additional cost to the Contractor,the County and Contractor may renegotiate Contractor's
compensation.
16.Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of
any coverage normally provided by any given policy.Specific reference to a coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive.
17.Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of
the work performed under this agreement.County assumes no obligation or liability by such notice,but has the right
(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve County.
22
I
DATE: DECEMBER 28,2016
PROJECT: MASON COUNTY PUBLIC WORKS SLUDGE HAULING RFP
SUBJECT: ADDENDUM#1 TO RFP
THE RFP IS MODIFIED IN THE FOLLOWING WAYS:
REVISION NO. 1 — On the first page of the RFP at the end of the paragraph in the
section titled "Background and Need" the following sentences are added.
"The truck tanks used to haul sludge will be rinsed out prior to taking any sludge from a
Mason County facility. The tanks shall not have any inorganic non-biodegradable items
like paper, band-aids, clothing material, or plastics in them prior to accepting sludge
from a Mason County Facility."
REVISION NO. 2— On the first page of the RFP at the end of the last paragraph in the
section titled "Requirements" the following sentences are added.
"The cost per gallon will not include the dumping fee. The County will pay the City of
Shelton directly for the cost of processing sludge from County facilities. Any costs to
the Vendor to rinse out Vendor trucks prior to receiving the sludge will be included in the
bid price per gallon. This contract is subject to state prevailing wage requirements and
Vendor must pay prevailing wages for all employees working on this job."
The RFP due date of January 5, 2017 at 4 PM has not changed.
Sincerely,
Bart Stepp, PE
Mason County
Deputy Director/Utilities &Waste Management
BIOSOLIDS HAULING CONTRACT AMENDMENT #1
WITH AAA SEPTIC TANK PUMPING AND PORTABLE RESTROOMS RENTALS LLC
The CONTRACT between COUNTY and CONTRACTOR is amended as follows:
1. The contract expiration date is changed from February 7, 2019 to February 7, 2020.
The original agreement allowed for three one-year extensions by mutual consent of
both parties. Amendment #1 would be the first one-year extension.
2. All other language of the original contract not altered by this amendment remains in
effect.
Amendment dated this day of , 2018.
AAA SEPTIC TANK PUMPING PUBLIC WORKS DEPARTMENT
AND PORTABLE RESTROOMS MASON COUNTY, WASHINGTON
RENTALS LLC
Debra Lovely, Owner Bart Stepp, Deputy Director/
U&W Management
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ross McDowell Action Agenda _X_
Public Hearing
Other
DEPARTMENT: DEM EXT: 806
COMMISSION MEETING DATE: 10-23-2018 Agenda Item #
Commissioner staff to om lete
BRIEFING DATE: 10-15-2018
BRIEFING PRESENTED BY: Ross McDowell
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
State Homeland Security Program (SHSP) FY-18 Grant Contract # E19-091 for
$23,124 from Washington State Military Department (EMD) and US Department
of Homeland Security. Performance period is from 9/1/2018 to 8/31/2019.
BACKGROUND:
The Mason County Emergency Management Division is part of Homeland
Security Region 3 (Mason, Lewis, Thurston, Grays Harbor and Pacific
Counties). This is an annual grant received from the US Department of
Homeland Security pass-through Washington State Military Department (EMD)
and then to the Homeland Security Regions. At our Regional level the
funding is disbursed by a formula involving a base amount and population.
Mason County has received the yearly SHSP Grant since 2003. The funding
for this grant has been slowly decreasing over the years and this year's grant
amount is for $23,124 (2017- $24,624). The grant is being used for secondary
power, communications and support of past SHSP projects.
BUDGET IMPACTS:
Increase 2019 budget revenue for Emergency Management and spending
authority for the grant amount $23,124.
RECOMMENDED ACTION:
Recommend accepting the SHSP FY-18 grant contract # E19-091 and allow the
Emergency Management Manager to sign the contract for Mason County to
receive the funding.
ATTACHMENT(S):
Excerpts from Homeland Security Grant Agreement #E19-091
J:\Grant Information\HSGP- SHSP\SHSP 2018\Contract\Commission Agenda Item Summary E19-
091.doc
Washington State Military Department
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET
1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number:
Mason County Emergency Management $23,124 E19-091
100 West Public Works Drive,Building 1
Shelton,WA 98584-9714
4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Ross McDowell,360-427-9670 Ext.806 September 1,2018 August 31,2019
rmcdowell co.mason.wa.us
7. Department Contact, phone/email: 8. Data Universal Numbering System(DUNS): 9. UBI#(state revenue):
Zole Choate,253-512-7461 069580751 232-002-101
zoie.choate mil.wa. ov
10. Funding Authority:
Washington State Military Department the"be artment")and the U.S.Department of Homeland Security(DHS)
11. Federal Funding Identification#: 12. Federal Award Date: 13. Catalog of Federal Domestic Assistance(CFDA)#&Title:
EMW-2018-SS-00088-S01 08/28/2018 97.067-18HSGP(SHSP) I
14. Total Federal Award Amount: 15. Program Index#&OBJ/SUB-OBJ:
$13,788,000 783SB,783SC,783SH,783SL,783SN,783SQ,783SZ 1 NZ
16. Service Districts: 17. Service Area by County(ies): 18. Women/Minority-Owned,State
BY LEGISLATIVE DISTRICTS: 35 Mason Certified? X N/A ❑ NO
BY CONGRESSIONAL DISTRICTS: 6 ❑ YES,OMWBE# I
19. Agreement Classification 20. Contract Type(check all that apply):
❑ Personal Services ❑ Client Services X Public/Local Gov't ❑ Contract X Grant X Agreement j
❑Research/Development ❑ A/E ❑ Other ❑ Intergovernmental RCW 39.34 ❑ Interagency !
21. Subrecipient Selection Process: 22. Subreciplent Type(check all that apply) '
X "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A X Public Organization/Jurisdiction X Nor,-Profit
❑ Filed w/OFM? ❑ Advertised? ❑YES ONO I ❑CONTRACTOR X SUBRECIPIENT ❑OTHER
23. PURPOSE&DESCRIPTION:
The purpose of the Federal Fiscal Year(IFFY)2018 Homeland Security Grant Program(18HSGP)is to support state and local efforts to prevent terrorism
and other catastrophic events and to prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States. 18HSGP
provides funding to implement investments that build,sustain,and deliver the core capabilities essential to achieving the National Preparedness Goal of a
secure and resilient Nation. 18HSGP supports core capabilities across the five mission areas of Prevention,Protection,Mitigation,Response,and Recovery
based on allowable costs. HSGP is comprised of three interconnected grant programs:State Homeland Security Program(SHSP), Urban Areas Security
Initiative (UASI), and Operation Stonegarden (OPSG). Together, these grant programs fund a range of preparedness activities, including planning,
organization,equipment purchase,training,exercises,and management and administration.
The Department is the Recipient and Pass-through Entity of the 18HSGP DHS Award Letterfor Grant No.EMW-2018-SS-00088-S01,which is incorporated
in and attached.hereto as Attachment 1,and is making a subaward of funds to the Subrecipient pursuant to this Agreement.The Subrecipient is accountable
to the Department for use of Federal award funds provided under this Agreement.The Subrecipient's Work Plan,Timeline,and Budget for the subaward are
detailed in Attachment 2.
IN WITNESS WHEREOF,the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced Exhibits and
Attachments which are hereby incorporated in and made a part hereof,and have executed this Agreement as of the date below.This Agreement Face Sheet;
Special Terms&Conditions(Exhibit A);General Terms and Conditions(Exhibit B);Attachments 1 and 2;and all other documents,exhibits and attachments
expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the
parties to this Agreement.No other understandings,oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any
of the parties hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4.Special Terms and Conditions
2. DHSIFEMA Award and program documents 5.General Terms and Conditions,and,
3. Work Plan,Timeline,and Budget 6.Other provisions of the Agreement incorporated by reference.
WHEREAS,the parties hereto have executed this Agreement on the day and year last specified below,
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Regan Anne Hesse,Chief Financial Officer Ross McDowell,Manager
Washington State Military Department Mason County Emergency Management
BOILERPLATE APPROVED TO FORM: APPROVED AS TO FORM(if applicable):
Brian E. Buchholz 9/18/2018
Sr.Assistant Attorney General Applicant's Legal Review Date r
f
DHS-FEMA-HSGP-SHSP-FFY18 Page 1 of 39 Mason County Emergency Management, E19-091
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dawn Twiddy Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 422
COMMISSION MEETING DATE: 10/23/18 Agenda Item #
(Commissioner staff to
complete)
BRIEFING DATE: 7/2/18 & 10/15/18
BRIEFING PRESENTED BY: Dawn Twiddy
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to pay Todd Cannon, Genie McFarland, and Grace Miller 10% Lead
Pay through December 31, 2018 for Lead Worker assigned duties.
Background: Per the Engineers Guild and Teamsters General Services Collective
Bargaining Agreements (CBA), the County may designate an employee as a Lead
Worker; such designation is not considered to be a "job vacancy"or"newly created"
position. A Lead Worker will typically direct oversee and/or organize the work of other
employees, although the County reserves the exclusive right to make a Lead Worker
designation based on other factors and rationale. Any employee who acts as a Lead
Worker will receive an additional ten percent (10%) salary for the period of time they
perform that function.
RECOMMENDED ACTION: Approval to pay Todd Cannon, Genie McFarland, and
Grace Miller 10% Lead Pay through December 31, 2018 for Lead Worker assigned
duties.
Attachment: Temporarily Working in A Higher Class/Out of Class/Lead Pay Request
Forms are on file with the Clerk of the Board.
�*�pV cOr,kT
T
TEMPORARILY WORKING IN A HIGHER CLASS/
OUT OF CLASS/LEAD PAY - REQUEST FORM
❑Out of Class Pay ®Lead Pay ❑ Working in a Higher Class
All out of class, lead, or temporarily working in a higher class pay requests must be submitted by
the department head or elected official on this form to Human Resources for review and final
approval by the Board of County Commissioners,& iof to the assignment of additional duties.
Employee Name:Todd (TJ)Cannon
Employee Job Title: Network Engineer Department: Support Services—Information Services(I.S.)
Please insert the lead, out of class or temporarily working in a higher-class pay language from the
Collective Bargaining Agreement if applicable:
Engineers Guild Article 10.3 Lead Worker—The County may designate an employee as a Lead Worker:
such designation is not considered to be a "iob vacancy" or"newly created position." A Lead Worker will
typically direct oversee and/or organize the work of other employees although the County reserves the
exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker
cannot hire fire or discipline other employees within the Bargaining Unit. This lob classification is used
at the discretion of management (and with prior approval of the Board of County Commissioners). A
Department Head will post within his/her Department a notice of intent to appoint a Lead Worker.
He/She will give full consideration to all departmental applicants before going outside his/her
department Any employee who acts as Lead Worker will receive an additional ten percent (10%)salary
for the period of time they perform that function.
What specific job duties this employee will be performing outside of their current position description and
for how long:
AS I.S. Department, Lead TJ provides leadership to the other two staff members. He promotes
teamwork among all the county departments, develops problem-solving techniques and creates
a positive work atmosphere. Currently the I.S. Manager is allocated at .25 FTE, which means TJ is
responsible for the day-to-day duties, handles or assigns projects and work order prioritization,
delegating work, provide guidance on troubleshooting issues for the I.S. Staff. TJ approves leave
requests and approves staff timesheets for accuracy. Acts as the department Public Records
Manager and assists other departments with their public records requests. Meet regularly with
other departments and Elected Officials to assist with future improvement needs. Responsible
for equipment acquisitions and place all orders for equipment and software for all departments.
cc:CMMRS/Elected Official/Department/Payroll
Effective Date:4/1/14 End Date:
Manager/Supervisor of Departme
Signature: Date:
Department Head/Elected Official
Signature: Date:
Support Services Director
Signature: Date:
BOCC or Elected Official
Signature: Date:
Attach a copy of the following:
Department notes;
Employee's current position description;
Munis notes; and
Current Salary Range.
cc,CMMRS/Elected Official/Department/Payroll
June 25, 2018
Manager Ross McDowell
Human Resources Manager Dawn Twiddy
RE: Lead pay Justification for Todd Cannon
I am currently the I.S. Department Lead in addition to the counties Network Engineer.Since I have been
in this lead position, I believe that I have made positive changes and have given leadership to the I.S.
staff,which has drastically improved the I.S.staff production and overall employee's opinion of the I.S.
department. It is my hope to remain in this critical lead role for the I.S.department and continue to
promote teamwork, develop problem solving techniques and create a positive work atmosphere.
Some of the duties I perform as the I.S. Lead are to make the day to day decisions,such as project/work
order prioritization,delegating who will resolve unique work order issues,and provide guidance on
troubleshooting issues for I.S.staff. I manage I.S. staff's master calendar,approve leave and
monitor/verify staff time cards for accuracy. I conduct a short staff meeting every morning with I.S.staff
to discuss any outstanding issues and upcoming projects to form a plan for the day,week and month
ahead. - - - - - -
The I.S.department currently operates with a limited .25 FTE manager,due to this, I have been given
the authority to make most minor decisions for the department based on my previous experience and
best practices that I have developed. I brief with our manager,Ross McDowell,on a daily basis to
discuss any major situations as well as any projects being implemented. I also function as the I.S.
department's public records officer and have been called on in the past to complete other department's
records requests when there is a conflict of interest or highly confidential matters.
I meet regularly with staff from other departments to plan for future improvements and needs. I am
responsible for equipment acquisitions and place all orders for equipment and software for Mason
County departments. I am the primary contact for most I.S. related vendors and service providers.
Again, I believe that the I.S. department needs a lead staff memberto provide the day to day guidance
that I can provide. I clearly understand the purpose, objectives, practices and procedures of the I.S.
department.
Sincerely,
7
Todd Cannon
I.S. Department Lead
ern c�
POSITION DESCRIPTION
Y
N.SJ
Title: Network Engineer Department: Support Services - Information Services
Affiliation: Engineers Guild Reports to: Information Services Manager
Exempt: Non-Exempt: X Supervises/Directs: None
Risk Class: 5306-07 Salary: According to current collective bargaining agreement
Established Date: 1-8-13 Revision Date: 06-01-18/5-31-18
GENERAL DESCRIPTION:
Provides master level, data network design, configuration and maintenance of Mason County's Local Area
Network, including comprehensive network and data security, data backup systems, e-mail system, VoIP
system, remote connections and internet access. Duties include network hardware and software problem
solving, including corrective and preventative maintenance.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed
examples include all tasks which may be found in positions of this class.)
• Specify, install and configure network hardware including routers, firewalls and switches. Regularly
monitor network operations to identify intrusion attempts and traffic problems
• Specify, install, maintain and troubleshoot storage area network (SAN) equipment, including hardware
and operating system configuration. Regularly review SAN operation to ensure efficient operation and
detect problems.
• Specify, install, maintain and troubleshoot servers, including hardware and operating system
configuration. Regularly review server operation to ensure efficient operation and detect problems.
• Specify and implement network backup and data recovery strategies. Ensure all servers never go for
more than one business day without a satisfactory backup.
• Specify, install, update and administer the county e-mail systems including e-mail archive and spam
filtering.
• Researches, evaluates and tests new hardware and software, and provides recommendations;
identifies and assesses hardware and software needs, and recommends improvements.
• Research and recommend hardware and software purchases to include creating purchasing
documentation, ordering, and receiving of items.
• Document all network changes including server configuration, patches, repairs and troubleshooting.
Write and review "Best Practices" for other IS employees to install and properly configure PC software
to utilize network resources.
• Assist IS staff with troubleshooting LAN and application software problems.
• Communicate with the IS staff members of any changes or problems on the network.
OTHER JOB FUNCTIONS:
Performs other related duties as assigned.
WORKING CONDITIONS:
Works mostly indoors in a clean, climate-controlled workspace. However, installation and troubleshooting may
involve crawling or climbing in utility areas. Required to sit, talk, and hear; frequently required to use hands to:
POSITION DESCRIPTION
hV54
finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and
hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel,
crouch, bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth
perception and to adjust focus. The employee is occasionally required to lift or move up to 40 pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment.
Employee is trusted with unlimited network and communications system access and is required to maintain
confidentiality of information. The employee may be required to deal with irate, disgruntled and sometimes
hostile individuals requiring the use of conflict management skills. Employee is frequently required to perform
work in confidence and under pressure for deadlines, and is required to maintain professional composure and
tact, patience and courtesy at all times.
QUALIFICATIONS:
Knowledge of:
• IP network security with Internet and remote connectivity
• Network switch, router and firewall operating systems and configuration.
• Operating systems, including Linux, Windows and VMWare.
• Servers and PC type computers including hardware configuration
Ability to:
• Work with a diverse group of system users with large differences in experience and skill level.
• Work as a member of a service oriented team, including flexible hours as required to support
various County operations. Must be willing to work weekends and nights with short notice.
• Work effectively and professionally without immediate supervision.
• Must be able to accept direction and decisions from the direct supervisor.
• Ability to configure Cisco and SonicWall firewalls.
• Experience configuring VMWare running on a SAN using Vicenter Server
• Communicate effectively, both orally and in writing, with individuals and groups regarding complex
or sensitive issues or regulations.
• Maintain the confidentiality of sensitive and confidential information.
• Coordinate and implement loss control training programs.
• Physical ability to perform the essential functions of the job.
EDUCATION AND EXPERIENCE:
Any equivalent combination of education and experience, which provides the applicant with the knowledge,
skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be:
Five (5) years of professional IP network engineer experience, or four (4) years of formal education in
Computer Sciences or related technical fields with two (2) years of professional network engineer experience,
or completion of four (4) years of accredited vocational training program in Information Technology with two (2)
years of professional network engineer experience.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Possess one of the following certifications upon employment and completed the remaining certifications within
one (1) year of employment:
o MCSE: Cloud Platform and Infrastructure
o MCSE: Network+
o MCSE: Security+
• Valid Washington State Driver's License
• Maintain required skills, certifications and additional training as needed
eco coy,
POSITION DESCRIPTION
Y
lNSl
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually Smart Risk Management—Once
Slip, Trip and Fall —Annually Safe Lifting Practices—Annually
Defensive Driving-All Annually:
Basics R is for Reverse Intersections
Reduce Winter Weather Accidents General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
I have read and understand the above position description:
Name: Date:
Signature:
HR/Manager Signature:
10.3 WORK IN.ANIGHER C-JASSIfFICA'nONANvLxA.pWom(EM
CIw%fi6RtiQU,wUn tljQ*- d-Ufl - Bit note of q10 CM
leg plpyt�,a 40rt�e]Itjob Oassiff Chooil;-fpt the
puip6o-of;
A, Pro iojj.p � d-,
.Yidio coyeragi�,during fw au zed v0m e4q,
g wort v0ea
PribAdipp,w*.CqVqragp d k 4pth 4 014C q
during leav
C. Pmyidlng W011-coverage fOT an adhwizied jo.Va Qf abpte;or
PioWding Wofk coyeruge f
if tbQ # M bigher*ob classificafii5n for ton('10 c=geoutivew.orkdays
Ployce' scheduled to wo�k in the
or MOTO,flio'cinployoo-shpil.bd POW at.tho*il of thf,salaky 11hge for the higher classification that
provides at C.&D-Thence oil the firstdUY of
t
Asuper visor way tem-poranfly awl
_q,6mplolee or
to several athployees fQr crdis-ttlii-no purposes, 80 In#g as the-wIg=Cht io jk fewe'r tun Ten- 0)
e6nwou I'Ve Th�ra$400 40 no adjIgiftwni in pay dudng*6 cross-trii*g rant(s).
fi
However,tb
eC=fymay riot ufilizcdlis6r- fi-a
1 9 PrOV4M M 0 id-pay-m6g. �br work
p qrtb;nwd quW*of an, agsigtaiiag hiiffople-totaffons of
NQ 4inplM.—e shall bo reduced in splwy�r benplits wh!4i iemp&j ly ass 19 ned by if,C:-6-16 U ity t6
pertoim the Vorkof a hw*-dassi&
Lead W&ka.,The County b*jesigiiale An employeo M A L64d Wprk0f.,,&uph-Offsighafloh ISJWt
r*;zWwd to�P.A"jq ' d kie;
VIA y�ically,
bvorgee anYor-Organ&14 the M(Oof hiber*i
,mployeps, .1ve
dgU ib nial 4'4 60 6 or
40 Wqtker 46sighatf on bovdi thkrf t6faftn4l t' The LeRd W �er
vara ot bias,f9a,or disolplihe Othof employees wIdft tho 15t* niiig Unit-. This.U -b aas- if
c4fi -is
P
A De'*paftent MW will post within his/her liepartment a-notice-of intent to
voint a Lead wo*er. iwsu will give&H.ponijderatiph to all depait- th-04W qppl�. U)x &e
g0jng PRtside]AM)o deparhnOiit.A4y emploype,vino ktsw L-040 WOW.'MR tvodve at
adijWjiW im.percent(10%)salary&r-Om pqjiodgflir�t1:ip that flinedoil,
y perform
1P.A AIAW*- A G-g ft mBimsEwoT
All bkOningutdt employees who are required to use fbr-County bus—On 51,shall
0-.s
bare iibur5e8 at the-wileage iraft.:S-0 by. cijacnt , IlrOOTORMil
PID es demin on s;icb bo
X"TY
baid ca tM�afldiiboVweadh --0
Co0 PV M(? Y pomp. OPIO
salary Ott continmus lengib of sgtdcd a$-A e,i)UOj']EiIp94YO,is-f OWQW91
TOW Yeal-S of ger Qwwwed Addifidnbl Jncibit.eftf.
160. YMs
20-in.VOIV Yew-5 b/d i.
id
�Eh 'Ou and d Mom C60nly
,#7 i
�,r0°wt c�UNr
TEMPORARILY WORKING IN A HIGHER CLASS/
OUT OF CLASS/LEAD PAY - REQUEST FORM
El Out of Class Pay ❑X Lead Pay ❑ Working in a Higher Class
All out of class, lead, or temporarily working in a higher class pay requests must be submitted by
the department head or elected official on this form to Human Resources for review and final
approval by the Board of County Commissioners, prior to the assignment of additional duties.
Employee Name: Genie McFarland
Employee Job Title: Permit Specialist II Department: Community Services—Permit Assistance Center
Please insert the lead, out of class or temporarily working in a higher-class pay language from the
Collective Bargaining Agreement if applicable:
Teamsters General Service Collective,Article 10.5 Lead Worker—The County may designate an employee
as a Lead _Worker; such designation is not considered to be a "iob vacancy" or"newly created position",
as referenced in Article 8,Seniority,Section 2. A lead Worker will typically direct,oversee and/or organize
the work of other employees, although the County reserves the exclusive right to make a Lead Worker
designation based on other factors and rationale. The Lead Worker cannot hire, fire, or discipline other
employees within the Teamsters bargaining unit. This iob classification is used at the discretion of
management (and with prior approval of the Board of County Commissioners). A Department Head will
post within his/her Department a notice of intent to appoint a Lead Worker. He/She will give full
consideration to all departmental applicants before going outside his/her department. Any employee
who acts as Lead Worker will receive an additional ten percent (10%) salary for the period of time they
perform that function.
What specific job duties this employee will be performing outside oftheir current position description and
for how long:
As a Lead Worker,Genie,serves as the lead over the front counter of the Permit Center,providing training,
guidance and mentorship to the two Permit Technicians and the Clerical staff that schedules all
inspections and answers the main phone line for the Permit Assistance Center (PAC). Ensures there is
daily coverage for these positions and juggle the schedules as necessary to be certain there is phone
coverage, lunch coverage and the public is served at the counter. Genie provides organizational
knowledge to PAC and the all Community Development Staff based on her 26 years of experience. Ensures
Permit Technicians stay current on training and has attended Public Records training herself to ensure
cc:CMMRS/Elected Official/Department/Payroll
they are processed properly. Provides the duties of the County Addressor since the position was
eliminated in 2009 due to budget cuts Handles the more complex residential and commercial permit
application in takes Interpret the building code and provide guidance on how to apply the code.Provide
advice on how to improve the permit process including in-take scheduling inspections plan review and
the issuance of the permit Acts as a liaison between the Community Service Director and the Permit
Center by providing input on policy development and situational awareness.
Effective Date: 10/1/15 End Date:
Manager/Supervisor of Department
Signature: Date:
Department He lec d i ' _
Signature: Date: V /�
Support Service
Signatur Date: lY
BOCC or Elected Official
Signature: Date:
Attach a copy of the following:
Department notes;
Employee's current position description;
Munis notes;and
Current Salary Range.
cc:CMMRS/Elected Official/Department/Payroll
r
July 25, 2017
Director David Windom
Human Resources Manager Dawn Twiddy
RE: Lead pay justification for Eugenie McFarland
I serve as lead over the front counter of the Permit Center, providing
training, guidance and mentorship to the two Permit Technicians and the
Clerical position that schedules allinspections and answers the main
phone line for the Permit Assistance Center.
I make sure there is daily coverage for these positions and juggle the
schedules as necessary to be certain there is phone coverage, lunch !
coverage and the public is served at the counter. t�
Because I have now served Mason County 26+years, I have a lot of
organizational knowledge that I provide to not only the Permit
Technicians but also all Community Development Staff.
I
I make certain the Permit Technicians stay current on required training
and although I am not currently Public Records Officer, I have received
public records training. !I
I
I was originally hired as the County Addressor, in 2007 I obtained my
Permit Technician Certification. Due to the 2009 budget reduction, the
County Addressor position was eliminated and these duties were '
assigned to me. I continue to provide this service, in addition to my
Permit Technician duties. H
i'
,
Due to my extensive experience in Community Development, I am
involved in the more complex residential and commercial,permit
application in-takes. I interpret the building code and provide guidance
on how to apply the code. I am the go-to person for the in-take process of
building permits.
I provide advice on how to improve the permit process, including in-take,
scheduling inspections, plan review and the issuance of the permits. y
— —Acting-aslesion-hefween_the_Oommunitp�ei:igc(��-D-irt-,-c-tor and_t- e Permit
Center, I provide input on policy development and provide situational N�
awareness. !I
U
i
h!
G
I'
.f
Because the permit counter is the first encounter the public has with our
department, it is critical that the very best customer service is provided
and I am proud to serve as lead over this service.
Professionally your, with warmest regards,
I
Eli "LA
I�
1
I!
j
II
� I
I
I
MASON COUNTY CLASSIFICATON DESCRIPTION
September 2014
TITLE: Permit Specialist II
DEPARTMENT: Community Development
REPORTS TO: Director of Community Development
SUPERVISES: None
SUMMARY: Responsible for accepting completed development applications from the public.
Reviews applications for compliance with building and planning codes and regulations. Explains
applicable codes and regulations to the public. Development applications include: building,
shoreline, environmental permits, site visit requests, and variances.
ESSENTIAL JOB FUNCTIONS (Any one position may not include all of the duties listed nor do the
listed examples include all tasks which may be found in positions of this class.)
• Provides various information and guidance to clients regarding planning and building
regulations, and the application review process.
• Conveys rules and regulations of the development review process to clients.
• Reviews applications for completeness and compliance.
• Accepts permit applications, determines type of application, accepts revisions, routes
review material, and completes necessary documentation.
• Coordinates permit intake process with planning, building, and clerical support staff.
• Reviews pre-submission permit applications for completeness and schedules pre-application
meetings.
• Monitors the progress of permit applications.
• Ensures all necessary approvals are obtained, required documentation is complete, and all
regulations are addressed prior to issuing permits.
• Identifies, researches, correct problems, and performs follow-up as needed. Utilizes
computerized data base for permit tracking.
• Serves on teams for improving operational procedures as needed.
• Performs special projects, participates in cross training, and serves as back-up for other
functions in the department.
• Reviews and Researches legal files.
WORKING CONDITIONS: Work is primarily performed in an office environment while sitting at a
desk or computer terminal. Duties also require standing at a counter.Work may involve frequent
interruptions.
QUALIFICATIONS:
Knowledge of:
• Zoning and land use regulations; uniform building, mechanical, plumbing, and fire
codes;
• Construction terminology and practices.
• Basic mathematical calculations and fee calculations.
• Customer service techniques including conflict resolution, mediation, negotiations,and
problem solving.
• Basic office practices and filing techniques.
Ability to:
• Read and interpret blue prints, site plans, and maps such as construction drawings, zoning
maps,topography, and surveys.
• Understand and apply zoning, land use, building, and fire regulations and codes.
• Operate personal computer and related software applications proficiently and accurately,
and operate basic office equipment.
• Perform multiple tasks simultaneously and balance competing demands. Make defensible
and logical decisions.
• Work within established guidelines with minimal supervision.Work collaboratively as a
team member.
• Organize, prioritize, and execute detailed tasks accurately.Translate complicated technical
information to the public in clear and concise manner.
• Communicate effectively, orally and in writing,with the public and various county
department staff.
• Effectively respond and react to difficult customers while remaining calm and productive in
stressful situations.Convey willingness to be of service, resolving situations and identifying
alternative methods to achieve customer objectives.
• Maintain complex specialized records and prepare statistical reports.
EDUCATION AND EXPERIENCE --Any equivalent combination of education and experience
which provides the applicant with the knowledge, skills, and abilities required to perform the job.A
typical way to obtain the knowledge and abilities would be:
High school diploma or GED. Two years of experience as a Permit Technician and two years of
experience in providing customer service in an administrative/office support position within a
public environment. Highly desire: college level courses in planning, building code enforcement,
communications,writing or computer applications;or technical certifications in construction
trades.
LICENSE, CERTIFICATES AND OTHER REQUIREMENTS:
A valid Washington State Drivers License. ICBO certification as a Permit Technician.
.jp;kmnjof o4 ftls I iq
OdafOttq Xq pishim s=j.tp'.p Am
ot i#qj 0 u-- ptll eXc
.0 -Q-!a %W
. ..4k gis q
i
O.d
qixq fqiox0ftw.;) S..gli
3�j &I
Rlsoa �TR�Rlj
0404�1'00 i 44ko V10ritan iiMmut MOM vqpaur pert'Dw jq;rQj Ag p4s f4ifiloo 04L
-Etqjoqnj 19!p u.uqjiQA--Abq.j ai4ij,'o pd:
6m
fol kailm.N"I.0 fuc'0WPPq uM
v 6-14 "Al IffA S0590M Pwq 0 400 Oq-06 i9x9ldmo
aq .6n 6
000 fil GYAM
1V l4tri Ys Vlop 0qAr—qVTsjaQ X 7 ff tapi twpogddo jrf�ro(Gp liv 44V00 pj�-
INA-aril ll 'i;-Vo PL'b!U IfRO&D 6j IW#ft "Im 10 a-*. jjm"�'pmoll
46 obfJoy v 4U4"
J&fofs5lULnudD DD jb Oa ;DID j 0 TAW012 J01.1d'fi-ITIM Po) mour
v 2T Th IA
jo tro Asn ci porivogIsMo qof a 5XMIngal
U 17
.qaj,jglp eta
p 0-10 1(]Wlop- 46yoom R .1
Poq Qtg Olt rof w PUL, sljc)7.5,oj jo-19.0-
11310 PDSL'9 Tlqr[UL12T.9v XQ,-I.ToA P-gj u ;;PLU 61 IV -I— axa— ; wso-r XTMOP—;.-)g rpnq
'ki
`spa fnlClr
.40 J041 ji) 3f.EOM alp az as .10/p'qg PaRMAO ':PgJi
P Alfg P!OA; 11[4�3P)l4ft P.-mol V Z
[it poo.u.0jopi Em i,Upppoa F;qvplo XL?A.Qlflk 16 CA�Emb-04 qogt
JOUtT d6li P`q4tlt.: aud
asati -A .9
.�Srq!-Woqv vqg� v�x pL
0sug
WO.q o-A.QqV I -tit 2ffn fwpff
Ru iA-W jjq oirl q)ihlk aogia pxp.aot a i Aw aw'[dta r ori jLza 1youoq"�TA 0 U.01 0 q L quatrfsojdtiio 0M. 1
jp.?.qnbajtuqjoff.-pamalp -I 06-SOT(fid ku -p� ucl;aig s;oio-q
O*o $g L�Uota
"
in I "0
. . .q sppllta
CIAO ppu
tu
p p
pi VJlEua llu-.icg SoHdd 4ua-T=pfg 4q tis 219z 112 pd", WW o-q lSqg
IP
JRJ'R-Qf3jLPA CE410 X1214 159LI 01 J Q.Ts pITAk;Q;dojtTfa�
ill w
.,pod of p u Ra IcTd
loll gj uoT
-C!o oclin I'All otml (n VOTW-t
j, jull6i TOOT
Vpp-9 0 FT
OOT
oglj ap jo Sli.01 [v.4iic)g.5o �tjjjxo #o-m oq 1�nw
Whil TofWaMsm- a
I Ul 4W& loikil 110 ttaj 21 lb.M-tn
1.34.it 194 SL DAq V jlquaj 49 S-oplApid:01%
oppdai
I- Tlommym eto %Sii itiTu 'Pul3a SL
Thl E;Xtlp _MQq7 (a) IqVr 00JUJ.lgp_)l IV 5[JDM 0
(17—) OUG-140044 R u*. paff-iss'p, Wmlsoiawa
'010
C.pq.Ltgd uow- u .pa .oIm gupftp oftim-po*014-Mmam 'v
14 C�uNr
TEMPORARILY WORKING IN A HIGHER CLASS/
OUT OF CLASS/LEAD PAY - REQUEST FORM
❑Out of Class Pay ❑X Lead Pay ❑ Working in a Higher Class
All out of class, lead, or temporarily working in a higher class pay requests must be submitted by
the department head or elected official on this form to Human Resources for review and final
approval by the Board of County Commissioners,prior to the assignment of additional duties.
Employee Name: Grace Miller
Employee Job Title: Planner Lead Department: Community Services—Planning
Please insert the lead, out of class or temporarily working in a higher-class pay language from the
Collective Bargaining Agreement if applicable:
Teamsters General Service Collective,Article 10.5 Lead Worker—The County may designate an employee
as a Lead Worker; such designation is not considered to be a "iob vacancy" or"newly created position",
as referenced in Article 8,Seniority,Section 2. A lead Worker will typically direct,oversee and/or organize
the work of other employees, although the County reserves the exclusive right to make a Lead Worker
designation based on other factors and rationale. The Lead Worker cannot hire, fire, or discipline other
employees within the Teamsters bargaining unit. This iob classification is used at the discretion of
management (and with prior approval of the Board of County Commissioners). A Department Head will
post within his/her Department a notice of intent to appoint a Lead Worker. He/She will give full
consideration to all departmental applicants before going outside his/her department. Any employee
who acts as Lead Worker will receive an additional ten percent (10%) salary for the period of time they
perform that function.
What specific job duties this employee will be performing outside of their current position description and
for how long:
As a Lead Worker,Grace works closely with the Planning Manager to provide the assistance necessary to
support the Current Planning needs of the County. Her responsibility includes overseeing and organizing
the case loads of three of the current Planners, including herself, to ensure the case load is evenly
distributed. Grace is responsible for the area of the county which has the most development. She is also
responsible for most of the complex cases. Grace trains all the new Planners hired. Responsible for
presenting training opportunities to the management. Based on Grace's 32 years of service in Planning
she is given all of the complex and controversial assignments. As Lead Planner, she handles most of the
cc:CMMRS/Elected Official/Department/Payroll
hearing examiner cases Since 2011 at the request of the directors and commissioners she had attended
all of the Shellfish Interagency Permitting Team meetings with the State Tribes,and Federal Government
members She is assigned to the large scale Tacoma Power Proiects such as the Fish Collector Facility at
the dams She also handles the large commercial proiects such as Tractor Supply Company, Fraser
Metalworks and Taylor Shellfish Processing Plant with Wet Storage Facility, etc. Grace takes on as the
Lead Planner along with ensuring the department is balanced and the customers' needs are met many
Prroiects.
Effective Date: 10/1/15 End Date:
Manager/Supervisor of Department
Signature: Date:
Department Head e ' I
Signature: .��Y Date: /���
Support Services D'
Signature: Date: �O rb/r
BOCC or Elected Official
Signature: Date:
Attach a copy of the following:
Department notes;
Employee's current position description;
Munis notes;and
Current Salary Range.
cc:CMMRS/Elected Official/Department/Payroll
s °h MASON COUNTY (360)427-9670 Shelton ext. 352
I± ��
COMMUNITY SERVICES DEPARTMENT (360)275-4467 Belfair ext. 352
F
Mason County Bldg. 8, 615 W.Alder Street (360)482-5269 Elma ext. 352
Shelton,WA 98584 www.co.mason.wa.us
1854
RECEIVE®
JUL 182017
July 18, 2017 Mason county
HR/Risk Management'
To: Dawn Twiddy, Support Services
From: Grace Miller, Planning Dept., Community Services
RE: Lead Planner Duties Assessment
Dear Dawn,
As Lead Planner for the MC Planning Department, I am
responsible, at a minimum, for the duties listed below. I assist the
Planning Manager, Paula Reeves, by completing these daily tasks
as the administrator for these lead duties. The Planning Manager
works full-time on Long Range Planning. Most, if not all, of the
time that I have worked for the County, there has been a Long
Range Planner position that has often held the Title of Planning*
Manager. Above the Planning Manager there has usually been a
Director except for the last couple of years when Barbara Adkins
had the roll of both. Before that, there have been Directors over the
Planning Managers.
The Planning Manager has always done all of the Long Range
Planning. Even when Barbara Adkins was Director, that was
primarily what she did - Long Range Planning. There is an
important distinction between the expertise and responsibilities of
a Long Range and Current Planner. The four other Planners do all
_. of the Current Planning which includes public assistance with the
many types of permits, public hearings, subdivisions, etc. I am .
responsible to direct and oversee both the case loads and work
4
for counter and phone coverage, Dilemma Planner, coordinating
with the Permit Assistance Center.
2) Case Loads - I oversee and organize the case loads of three of
the current Planners, including myself, to make sure the case load
is evenly distributed. My designated area of the county contains
the most development. I take on the more complex cases.
3) Training - Over my 31 years here, I have trained several
current Planners. So many current Planners that I wish I had kept
count of them all. Currently, I am training Ron Buckholt. In the
past, I trained Kell and Rebecca. In addition, I have trained Permit
Techs and Clerical Planning Assistants. There has always been a
very large turnover in the Planning Department's Current Planning
staff.
Given my experience, I am always available for in-coming
planners and long time staff assistance. This has included an open-
door policy on my part that works best given the nature of our
public assistance. I am here to train the staff, regardless of the
political climate. I also present training possibilities to
management and fellow Planners.
4) Complex and Controversial Permits/Projects - Most of the
complex and controversial assignments are given to me because of
my experience and familiarity with the county, state and federal
policies and regulations, public interaction, legal issues/attorneys,
public hearings, enforcement, etc. As Lead Planner, my diplomacy
has been acknowledged and appreciated during the public
participation process on numerous occasions. I have been working
with our hearing examiner since he began here around 2003.
5) Shellfish Interagency Permitting (SIP) Team - Since 2011,
at the request of the directors and commissioners, I have been
attending all of the SIP meetings with the State, Tribes and Federal
9) Tacoma Power Projects - For several years now I have been
assigned the large scale Tacoma Power Projects such as the Fish
Collector Facility at the dams. I have been assigned several of the
lengthy and controversial mitigation projects that Tacoma Power
has proposed as a result of the Settlement Agreement with the
Skokomish Tribe over the dams at Lake Cushman.
10) Commercial Development Projects - As Lead, I have been
assigned and taken on several large commercial development
projects. Recently I have assisted numerous applicants through the
various permitting processes. All have involved groups of
applicants and consultants. Some examples include the Tractor
Supply Company, Fraser Metalworks, ProGlass, Cell Towers,
Bridges, I-502 proposals, continuing inquiries regarding the 50
year permit for the Manke Gravel Pit, to name a few.
This year I reviewed and processed through public hearing, the
new Taylor Shellfish Processing Plant with Wet Storage Facility
which will be the largest aquaculture structure in Mason County.
The facility will provide our community schools with educational
opportunities and enhance tourism within a local resource based
industry. I have assisted numerous applicants through the complex
and lengthy shoreline permitting processes for floating aquaculture
including controversial floating geoduck nurseries. These involve
contentious hearings, appeals, and intensive work with consultants
and attorneys.
I recently assisted both PUD 1 and PUD 3 throughout their lengthy
permits and Variance application processes. I have also recently
assisted several schools through the same complex processes such
Pioneer School, Southside and Mary M Knight. I have also
worked with Wash State DOT and Public Works on several road
and bridge permits that are lengthy, public comment projects.
PLANNER III
Title: Department:
Planner III Community Services
Affiliation: Reports to:
Teamsters Planning Manager
Salary Range: Supervises/Directs:
$4499-$4678 None
Established Date: Revision Date:
Januar 7, 2oi6
GENERAL DESCRIPTION: Under general supervision of the Planning Manager, planners
generally assist the public on permitting, land use, and regulatory issues as well as review and
process building and land use permits. Position levels are distinguished in a job series of
professional planners performing complex or sensitive job duties with levels of supervision
ranging from high to minimal. Positions in this class are expected to have more experience;
more responsibility for the effective coordination of procedures, projects, and programs; and
require less supervision than thejunior positions.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the
examples include all tasks that may be performed in positions of this class.)
• Provide assistance to public on permitting, land use,and regulatory issues.
• Research and analyze regulations for development, construction and land use issues.
• Review and process building permits and other ministerial and administrative decisions.
• Review and/or process special reports prepared as part of the permit process.
• Prepare staff reports for less complex or sensitive quasi-judicial permits.
• Prepare and present permit information to Hearing Examiner.
• Perform site visits and investigate complaints.
• Assist,coordinate and/or staff advisory commissions,committees,or boards and
presents reports and recommendations to them.
• Present information at public hearings and other public forums.
• Perform as subject matter expert, advise other planners,and represent department
before administrative andjudicial bodies.
• Create procedures and/or draft ordinances for consideration in areas of expertise,
including comprehensive plans,development regulations and environmental
documents.
• Assist other planning staff with complex cases and with planning projects or programs
by gathering and analyzing data,assisting in the preparation of reports and other
documents,and providing recommendations.
• Maintain accurate and updated information in permit tracking data base systems.
DISTINGUISHING FEATURES: Key traits are the ability to administer and ensure
compliance with codes, statutes, rules, and regulations; work independently as well as part of a
team, establish priorities and organize own workload, maintain effective working relationships
with the public, contractors, and other employees, and address complaints and problems
courteously.
WORKING CONDITIONS: The work is performed in an office environment with fieldwork
for site inspections required at times. Employees in this classification are required to sit, stand
and walk while performing office duties. Physical exertion is required for occasionally lifting 40
pounds. Individuals may be required to stand long periods at a time while assisting customers.
QUALIFICATIONS:
Knowledge of
• Planning principles, codes, regulations and procedures related to the planning process.
Ability to
• Communicate effectively with the public,co-workers,supervisors, and other
professionals.
• Ability to use a computers, software packages and mainframe database systems.
• Perform duties accurately and timely.
• Manage competing duties and occasionally heavy work loads.
• Record data accurately and consistently.
• Interpret and apply codes and regulations.
• Work within established guidelines with limited supervision.
• Establish and maintain effective working relationships with other employees in the
department and other county departments.
• Read and interpret maps and legal descriptions.
EDUCATION AND EXPERIENCE--Any equivalent combination of education and
experience which provides the applicant with the knowledge,skills, and abilities required to
perform the job.A typical was to obtain the knowledge and abilities would be:
• A four year degree in planning,environmental or natural science and four years of
directly related planning experience including working with the public in an
information,assistance,enforcement capacity and project or program coordination; or
a two year degree and six years directly related experience including experience
working with the public in an information,assistance,enforcement capacity and project
or program coordination.A Masters degree in planning, environmental or natural
science may substitute for one year of the required experience. AICP certification
preferred.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
• Valid Washington State Driver's License or ability to obtain same within three months of
hire.
A, .11TWIdAgavoA oriverago dming an Auftr*d NocW-10 p6&d.;
N-vork cove-fage d1junzan.niftlized slok(cave;
Praviftmark-covq#g6 for all auijlont�j leave of Asence-,or
D. P roll ding-vw;k povWgp,for a cur'ri wily vacant posW on,
Employee(s) -assigned-to wOrk at least 1hrep (3), eight (8) hoiw dayr, withbi a t0iaty-olio
-0194diirr day p om ae
.1 '&W, t abjglukr GlMific4op w) thG fii4t, stip 1. y tappiopifia.
-clussifica in
gim.that provides ai least a :.Vvc ppxmpt (,5111c) incl-pasc for all time spoxnt Vial Il
class!&atiojL T.b,,: orw- loyea luu-st be POROulliag most of 111e OsmWal AttjO.iqns of th.p highor
C-la'SO-NOPA to I&VO that One Count toward tljQ* additiomal compofisationi Tju's maiOn is not
Applicg6le to e#njilrlyees who ala being teair . tv pctfbrbi ii, he Wkhcr P-10�fflca-U n.
uled w4d� of f 0
All h rmipbngtq
jud t qq� -ye 'as
w1 d gm rcqjjjred to msp.their oWn fa if ihm
yqhieJes rftplo yer b s s
shall We mimbi=, . d at the mitcagje zate set by 1 6-8 dlw- ]�4� iq
ab
current pplicy bar-all mil"
The Cotint
.y sW pzdvi4p-addiffmal mouthly compensation above each ell ble regular�b a
ptyu bass 601'r.y to.rer"Pgzepti=jt]AI MAof gtmtod�g 4(puty W-I&Yoo. Eli�-lbjo.
A-gal 4t Put-tim mwpJfvyees uhW CIVIC, in a6votuon fb 1,40 14-up of
a�pr faro-rat 1
h I--
oiboaW to fl-Pit&-qpired for f 411-
ffinedniploymeftt. '66-lan- ge*rbe4ipht wig be impl=mted in(iccordantok-mth die�bll'
OW rig
BO ing ba;*
hk in 16"W co -pars
-Y
'g.,q d CoAojiuinjg theroafi& 6.0%4avr,' 1}ase
Th 6 -.44fir dt
nay 04pot6an employee as 4 Lea .9t cAw b bd
Lead p- - -, - C', — .
or I�Wmy rutfk-d Poaciff I as 1eferiij in UNIORIT-Yi �Olqn
2. A Ltitd WoAcer-yWII typiqOy direct, oyme'd Shdbt argani7c the -.YO.Tk of Qth6r eirf)lbyecs,
Nlthbugji ffieL--Cp-u& i-escry6s the exclWye rikht to mkdo a Leaorttexdesignation ase 02
factors and ratio ale. 1116 L04-8 WO*et dmmot MM ,rc; of discipline 0qq MI-VOYCO
rs _ =g�ii�iug 01. IUS job claSSM04m is us6d at the &sPr6tIW of
manageirii6jif (4-rid with prior approval of die Board of C aunty CIPmmiSSjdIiqr9)'. A D-OpdftM
Ob.-Oppt�q oi tatcad%
give,fW d61!0e;4qA to alIra oOpAm -'AO epat 0 AAY
pital appfth c -&pb!* Ofits%OU t d i A-jit
bof.Tes 9
ar) R64 ft mal tell-P:em6tit y or Vi6
#qe6yft.v$o ms oQd ve
orker W)jl pe gaIg f
fitrtctabn
'lie iati W" p4ybor all Vcqt&�-,d ffiediihal-eXanp iiiye v ttl are.regi
t -Z "m L -t�t wits
.Q,pbs4emk A CvJwolal tw�W- dc*g , ar4 also 1:e*4bu#e�pq�h .42tiL liald�ig Ibr*66
ftve the Wsjc jjkgrm �Mte, j.Dtibrls f1emst th,et Ate Wqtp to maintqW-bg'd-h
liv,= aois}- is. -6066'sftall �O lop ou&m
mg any &W ees cattsO by impoper
Ormicrai Sandees--rfiuusuq qniop LacW No.jig and Mason CounlyAIM041
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dawn Twiddy Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 422
COMMISSION MEETING DATE: 10/23/18 Agenda Item # (�
(Commissioner staff to
complete)
BRIEFING DATE: 7/2/18 & 10/15/18
BRIEFING PRESENTED BY: Dawn Twiddy
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to pay Jason Dawson 5% Out of Class Pay for performing the duties
associated with the Alternative Sentencing program. This pay is approved is approved
through December 31, 2019 or at until the ratification of a new Collective Bargaining
Agreement with the Corrections and Support Staff, whichever comes first.
Background: Per the IWA Corrections &Support Staff Collective Bargaining
Agreement (CBA), the County may pay an employee an Out of Class Pay of 5% for
performing duties outside of the normal scope of work. The Alternative Sentencing
position is not a Corporal position. It is filled by a Corrections Deputy, but paid a
stipend of 5%. This is temporary pending formal negotiations with the Union.
RECOMMENDED ACTION: Approval to pay Jason Dawson 5% Out of Class Pay
through December 31, 2019 or until the IWA Corrections & Support Staff Collective
Bargaining Agreement is ratified, whichever comes first, for duties associated with the
operation of the Alternative Sentencing program.
Attachment: Attachments are on file with Clerk of the Board.
pQot cou�'r .
TEMPORARILY WORKING IN A HIGHER CLASS/
OUT OF CLASS/LEAD PAY - REQUEST FORM
1N.iJ
ZOut of Class Pay ❑Lead Pay ❑Working in a Higher Class
All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the
department head or elected official on this form to Human Resources for review and final approval by the
Board of County Commissioners,prior to the assignment of additional duties.
Employee Name:Jason Dawson
Employee Job Title: Corrections Deputy Department: Mason County Sheriff's Office—Jail
Please insert the lead, out of class or temporarily working in a higher-class pay language from the
Collective Bargaining Agreement if applicable:
Section 14.3 Assignment Pay —Allows 3% Assignment Payr for Field Training Officers and Section 14.5
Specialty Pay —Additional duty incentives Billing or Supply ar $75 per month, Classification Deputy or
Medical Liaison is$75 per month,Jail DUI Alternative Program Coordiantor is$100 per month,TAC is$125
per month, FTO Training Coordinator is$75 per month. When the Collective Bargaining Agreement was
approved by both the members and the Board of County Commissioners there was not an Alternative
Sentencing division within the tail. We are in current negotiations and this is being addressed.
What specific Job duties this employee will be performing outside of their current position description and
for how long:
Per Kevin Hanson 7/16/18 The Alternative Sentencing position is not a Corporal position,Support Services
Director and Chief Hanson both agreed this is a specialty assignment, lust like the Detectives. It is filled by
a Corrections Deputy, but paid a stipend of 5%, which by happenstance, is the same difference between
Deputy and Corporal.This is temporary pending formal negotiations with the Union.There is not a request
to Civil Service for a new Classification..
Effective Date: 7/16/18 End Date:
1
Manager/Supervis r f partment \ /�
Signature: J Date:
Department Head/Elected icl
Signature: �� Date:
cc:CMMRS/Elected Official/Department/Payroll
?rA
Support Services Dire l0 /F
Signature: Date:
BOCC or Elected Official
Signature: Date:
Attach a copy of the following:
Department notes;
Employee's current position description;
Munis notes; and
Current Salary Range.
cc:CMMRS/Elected Official/Department/Payroll
MEMORANDUM OF UNDERSTANDING
Between
MASON COUNTY SHERIFFS OFFICE
And
LOCAL LODGE W38, IAM&AW
Corrections and Support Staff Unit
Regarding Outstanding issues of the parties relevant to changes as a result of
Restructure of the Jail
The parties reach mutual understanding on issues related to wages, hours, and
working conditions of bargaining unit employees, assigned performing duties in
the Alternative Sentencing Unit (ASU), Acting Corporals, and Control Room CSO,
as follows:
1. ASU Supervisor specialty assignment:
• Competitive Selection Process will consist of an appointed position
internally advertised for interest bid.
• The employee selected will perform a two (2) year tour in the ASU as
supervisor. An optional extension may be exercised for one (1) additional
year, based on satisfactory performance, and operational necessity. (For
2018, this appointment is considered temporary and will be for the
duration of the current CBA which expires 12/31/2018.)
• Duties of the ASU Supervisor will be as identified in the Posting of Position
Interest Bid.
• ASU Supervisor specialty position will receive specialty pay that is 5% above
the rate they receive as a Corrections Deputy.
• ASU Supervisor will be considered a Corrections Deputy or Overtime
purposes. Mandatory Overtime provisions of the CBA do not apply to the
ASU Supervisor. ASU Supervisor will be evaluated by Chief of Corrections, in
turn, ASU Supervisor will work with the Corrections Chief to evaluate
assigned Community Service Officers (CSO) under his leadership.
• Work Schedule for the ASU Supervisor will be Monday through Friday,
0800-1600, with weekends and Holidays off. This reference to Holidays off
is specifically written as a result of the pending Grievance from the Union
regarding the Transport positions.
• For leave purposes, the ASU in total (Supervisor and CSOs) will have up to
one (1) individual on leave at a time. The Chief of Corrections may approve
additional employee leave requests, at any given time, if he deems mission
requirements support the additional employee absences.
2. Community Service Officers (CSOs) Assigned to ASU:
• CSO assigned to ASU will be selected through Civil Service Procedures.
• Pay Grade will be per the CBA. Seniority will be date of hire.
• CSO employees assigned to the ASU will be evaluated by the ASU
Supervisor.
• CSO employees assigned to the ASU will work five (S), eight (8) hour shifts,
with two (2) consecutive days off. CSO employees assigned to the ASU will
have Holidays off, as provided for in the CBA.
3_ Temporary Acting Corporal:
• Competitive Selection Process will consist of an appointed position
internally advertised for interest bid.
• The employee selected will perform as a Temporary Acting Corporal until a
probationary appointment can be made through the Civil Service.
• Duties of the Temporary Acting Corporal will be as identified in the Posting
of Position Interest Bid, the Civil Service Correction's Corporal Job
description, and the Mason County & Woodworkers Local W38, Corporal
MOU, dated July 3, 2014.
• The Temporary Acting Corporal will receive Corporal pay in accordance with
the Collective Bargaining Agreement, and wear appropriate rank in the
grade of Corporal (CPL).
• Temporary Acting Corporals will be considered a Corporal for Overtime
purposes. Seniority date for Temporary Acting Corporal will be the
employee's hire date.
• For purposes of all other portions of the CBA the Temporary Acting
Corporal shall be treated as if a fully promoted, in grade Corporal.
4. Control Room Community Service Officer (CSO):
• CSOs assigned as Control Room Operator will have shifts scheduled in
accordance with the CBA. Once a shift is established, it will remain in place
as if the CSO was a Corrections Deputy, and Article 7.4, 3`a paragraph
applies. The Parties may meet and negotiate alternative scheduling
provisions upon mutual agreement. Nothing in this clause shall be
considered to infer the CSO as a shift work employee. If a Holiday falls on
their regularly scheduled workday, the CSO shall be given the Holiday off,
and receive their regular rate of pay for the day in which the Holiday falls.
All other issues related to Wages, Hours, and Working Conditions are as contained
within the Current Collective Bargaining Agreement.
Memorandum of Understanding agreed to this '1 day of , 2018
For the Mason County Sheriff's Office For the Union
c� ,G�
U1854
MASON COUNTY CIVIL SERVICE COMMISSION
POSITION DESCRIPTION
Title: Corrections Deputy Department: Sheriffs Office
Affiliation: IWA Reports to: Jail Chief
Salary Range: According to the current Supervises/Directs: None
signed labor contract
Risk Class: 6905-1 Exempt_ Non Exempt A
Established Date: 03/24/2007 Revision Date: 10/28/2016-format and title update only
GENERAL DESCRIPTION
This is work performed to provide care and custody of adult prisoners and to maintain order and discipline among the
prisoners of the Mason County Jail. Employees in this classification are responsible for the operation of the jail on a 24-
hour, 7-day-a-week basis, and the direct and indirect supervision of inmates.
ESSENTIAL JOB FUNCTIONS (Any one position may not include all duties listed, nor do the examples include all tasks
that may be performed in positions of this class.)
• Monitor and control the activities of inmates, either individually or in groups.
• Use independent judgment to take emergency action when necessary, including verbal de-escalation, physical and
lethal uses of force.
•Take informal action to correct inmate behavior as appropriate.
•Conduct security checks and maintain security in all areas of the jail, as assigned.
•Write all required reports/documentation of activity.
• Investigate suspected rule violations.
• Perform all physical and administrative tasks to book, search, and release prisoners.
•Answer telephone calls and monitor jail access and egress.
•Operate office equipment, communications equipment, personal computers and corrections automated systems.
• Communicate effectively verbally and in writing to people of all ages and from all social, cultural, ethnic and economic
backgrounds.
• Perform duties of the position in a confined, controlled and high security environment.
• Perform the functions and duties of all shifts in all required areas of the facility.
• When commissioned and authorized, carry arms while transporting prisoners outside the jails or on other specific
assigned duties.
• Maintain regular, predictable and punctual attendance during regularly scheduled work hours at assigned worksite.
• Maintain the physical ability to deal with physical confrontational or combative situations through the use of defensive
tactics, including use of reasonable force up to and including deadly force.
• Perform the physical requirements of the position; work within the established working conditions of the position.
QUALIFICATIONS
The Correctional Officer position requires a wide variety of physical activities to varying degrees based on varying work
circumstances. Required physical activities include walking, standing, sitting, running, jumping, balancing, climbing,
crawling, kneeling, bending, stooping, crouching, reaching, lifting, carrying, dragging, throwing, pushing/pulling both
objects and people, handling, digital dexterity, twisting, talking, hearing and seeing. A Correctional Officer must be able to
clearly distinguish and identify colors; safely drive a vehicle with unassisted vision; accurately discharge a firearm (either
hand)with unassisted vision; clearly discriminate electronic, mechanical and human sounds and/or operate other required
equipment in a safe and lawful manner for the protection/safety of the public, of self and of other employees.
EDUCATION AND EXPERIENCE
• High school graduate or have a GED
• U.S. Citizen
• Minimum of 21 years of age
OTHER REQUIREMENTS
• A valid Washington State Driver's License.
• Have no felony convictions or series of offenses of a minor nature.
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment& Discrimination—Annually
Blood Bourne Pathogens—Annually
Smart Risk Management—Once
Slip, Trip and Fall—Annually
Safe Lifting Practices—Annually
FEMA IS 100.b and 700.a All employee's-Once
Defensive Driving-All Annually:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
have read and understand the above position description:
Name: Date:
Signature:
HR/Manager Signature:
MASON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Sectio r .;l ora Call. -Ah cuff uty employee who is required to remain on-coil on the
emRiayer's premises or at their place of residence or so close thereto that helshe
cannot use the time effectively for their own purpose, Is considered working and shall be
compensated at the overtime rate f6r the hours on-Gall. An off-duty employee who is
not required to remain on-call on the employer's premises or at their place of residence,
but is rraorely required tc3 maintain telephonic comrntinlotions with their employer is not
considered working,
ARTICLE 13—EDUCATION COMPENSATION
Section 13.1,Compensation, When an employee possesses a higher education
degrees additional coalpensttPl will be added to base rate and shall be paid at the
following premium rate.
"Two(2)year Associate Degree t_5 %
"Four(4)Year" Baccalaureate Degree 3.0 %
"Six(6) year" Masters Degree 4:5 %
Section 13.2.Qualifications. In order to qualify, individUals must receive their degree
from a ria#ionally or regionally accredited institution as approved by the Sheriff. The
above rates are not cumulative, but will be paid at the single higher rate for whinh the
employee qualifies.
Any employee that would potentially see a redUction In stipend would be redlined until
such time as the percent equals or becomes greater than oprrent flat dollar amount—
upon grandfathered employee's request to revise to percent.
ARTICLE 14 ADDITIONAL COMPENSATION
Section 14.1.Offioer in Charge (OIC), An employee (including support staff) who Is
asslgned for less than t'w.
'o (2) oonsequtive workweeks the responsibilities and duties of
a position or rank above that which s/he normally holds, when no supervisor is assigned
to the shift, shall be paid an offlcer-in-chi rage (OIC) shift differential in the amount of
$3,00, per hour while working in that caoadrty.
Spoon 14.2.Temporary Promotion. An employee (including support staff)whb is
assigned.thee responsibilities and duties of a job classification that is higher than what
s/he normally holds for more than two (2)consecutive workweeks shall be compensated
at the range and step in the higher classification that represents at least a five percent
(5%) increase.
Section 14.3.Ass19nmenQay, Effective upon signing of this Agreement any
Co0et tions Deputy who has leen#rained as a FTO and is assigned the ditty of Field
Training Officer to actively train, monitor, grade or evaluate Corrections Deputies shall
be paid three percent (3%) per month while ceMfiedd and ellgible for assignment to work
in that capacity, The FTO.Coordinator will also be paid the 3%Assignment pay. No
a#her compensation shall be received for any FTO functions performed.
Moyer proposal- 20
Section 14. 4. )nstructional Pay. Any employee who is a certified Instructor and
assigned to train in the following areas: Defensive Tactic511-1se of Force Tactics, EVOC,
TD10 Spray, RIPP Restraints, Taser, First Aid/CPR and Firearms/Range shall receive
an additional $1.50 per hour while conducting training.
Section 14.5. Specialty Pay. Additional duty incentives will be provided for the
following functions:
Billing or Supply $7 .00 per month
Classification Deputy or Medical Liaison $ 75.00 per month
Jail DUI Alternative Program Coordinator $100.00 per month
TAC $125.00 per month
FTO Training Coordinator $ 75.00 per month
Section_14.6. Bilingual Pay. Eligible employees that possess bilingual fluency in a
County-approved non-English language, and who use their bilingual skills in the
performance of official duties, shall receive bilingual incentive pay as indicated herein:
$ 75.00 per month for Bilingual Language Fluency
$140.00 per month Bilingual Medical Certification
$125.00 per month Bilingual Legal/Court Certification
Eligibility requirements:
(a) The County shall determine if bilingual pay shall be utilized; the language(s)
that bilingual is payable for and the number of employees eligible for bilingual
pay.
(b) Bilingual language fluency eligible employees are those who have taken and
passed a language fluency test from an accredited institution and/or employees
who have self-identified bilingual fluency that has been demonstrated on the job.
Bilingual Medical and Legal/Court certification eligible employees are those who
have their bilingual skills tested and certified by an accredited institution. The
County at its discretion may choose which certifications) is a required and
acceptable substitute, such as certification from other states.
ARTICLE 15 —VACATION
Section 15.1.Accrual Schedule. Vacation leave shall accrue at the fallowing rates:
1-8 years 96 hours per year
4-7 years 120 hours per year
8-9 years 144 hours per year
10-11 years 160 hours per year
12-14 years 176 hours per year
15-16 years 184 hours per year
Fmpk4'er proposal-Corrections!Support MiCSn Colleciirm Dnrgahiing Agreownt 2016-2D'8 21
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Giraldes Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: October 23, 2018 Agenda Item # W.-7
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8059278-8059942 $ 1,115,527.62
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 21,931,203.73
Direct Deposit YTD Total $ 13,353,645.80
Salary Clearing YTD Total $ 14,335,182.51
Approval of Treasure Electronic Remittances YTD Total $ 7,290,395.08
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant #s 8059278-8059942 $ 1,115,527.62
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Support Services EXT: 530
MEETING DATE: October 23, 2018
BRIEFING DATE: October 8, 2018
ITEM: Approval for the Chair to sign a Purchase and Sale Agreement, Closing
Contracts and any pertinent documents to purchase two parcels of property, parcel
#32019-51-08001, 414 W. Franklin Street for $875,000 and parcel #32019-65-01900,
129 N. 3rd Street for $200,000, both in Shelton. This purchase will be from the Real
Estate Excise Tax 1 Fund (REET 1).
EXECUTIVE SUMMARY: In order to improve facilities space for Superior and District
Courts and other Criminal Justice Service providers as well as off=er better service to
the public, the County wishes to purchase parcel #32019-51-08001. In order to
expand our much needed archival space, storage space, warehouse space for the
County, the County wishes to purchase parcel #32019-65-01900. The closing is
scheduled for November 30, 2018.
BUDGET IMPACTS: Parcel #32019-51-08001 will cost $875,000 and Parcel #32019-
65-01900 will cost $200,000. Both will be paid for out of REET 1 funds. REET 1 has
sufficient funding in the 2018 budget to pay the 25% down payment. The balance of
the purchase price will be paid to the seller in a monthly installment at a rate of 4.5%
over five years.
RECOMMENDED OR REQUESTED ACTION: Approval for the Chair to sign a
Purchase and Sale Agreement, Closing Contracts and any pertinent documents to
purchase two parcels of property, parcel #32019-51-08001, 414 W. Franklin Street for
$875,000 and parcel #32019-65-01900, 129 N. 3rd Street for $200,000, both in
Shelton. This purchase will be from the Real Estate Excise Tax 1 Fund (REET 1).
ATTACHMENTS: none
Briefmg Summary 10/17/2018
I C4 -E�VAUA-'-
SEP/27/2018/THU 06;04 PM Olsen Furniture FAX No, 360-426-7858 P, 001
Aulhen0aipn ID:fL205EF$D.C4A4.ta30-e47e•AIcsF9982577
iS Commercial BrokersAcueefalon
2011
ALL RIGHTS RE$ERVEp
CBA Form P6_1A
Pumhasc d Sale Agreement
Rev.t/2011
PBge 1 or 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
7Y;is has born prepared torsubmfaslon to your affomry forreview and approve)Prior to
Signing.Ido repreeenfaflon Is made by#Cense$os to its auRclency or fax consequences
Reference Date: Sept=embe'r' 27, 2018
Mason County
("Buyer")agrees to buy and
Olsen Business 1'roerties, T,I.0
("Seller") agrees to sell, on the following terms, the commercial real estate and all improvements thereon
(collectively,the'Property')commonly known as 414 W Franklin
in the City of Shelton I Mason County,Washington, 985$4
legally described on attached Exhibit A. The Reference Date above is intended to be used to reference this
Agreement, and is not the date of"Mutual Acceptance."Mutual Acceptance is defined in Section 23 below,
1. PURCHASE PRICE.The total purchase price is Eight Hundred Seventy Five Thousand
Dollars( tC _) payable as follows(check only one):
❑ All cash at closing with no financing contingency.`$875,000.00
❑ All cash st closing contingent on new financing in accordance with the Financing Addendum(attach CBA
Form PS—FIN).
❑X $ OR 25,000 % of the purchase price in cash at closing with the balance of the
purchase price paid as follows (check one or both, as applicable) ❑ Buyer's assumption of the
outstanding principal balance as of the Closing Date of a first lien note and deed of trust(or mortgage),or real
estate contract,in accordance with the Financing Addendum(attach CBA Form PS_FIN); n Buyer's delivery
at closing of a promissory note for the balance of the purchase price,secured by a deed of trust encumbering
the Property,in accordance with the Financing Addendum(attach CBA Form P5 FIN).
❑ Other:
2. EARNEST MONEY. The earnest money in the amount of$1 000,00 _shall be in the form of ❑
Cash❑Personal check Q Promissory note(attached CBA Form EMN) Other:
The earnest money shall be held by ❑Selling Firm ®Closing Agent, Selling Broker may, however,
transfer the earnest money to Closing Agent
Buyer shall deliver the earnest money no later than
days after Mutual Acceptance
On the last day of the Feasibility Period defined in Section 5 below.
X Other 3 days after the buyer waives the feaslblllty study.
If the earnest money is to be held by Selling Firm and is over $10,000, it shall be deposited to: ❑Selling
Firm's pooled trust account (with interest paid to the State Treasurer) ❑A separate interest bearing trust
account in Selling Firm's name. The interest, if any, shall be crecilted at closing to Buyer. If this sale falls to
close,whoever is entitled to the earnest money is entified to interest,
Selling Firm shall deposit any check to be held by Selling Firm within 3 days after receipt or Mutual
Acceptance, whichever occurs later. Buyer agrees to pay financing and purchase costs Incurred by Buyer.
Unless otherwise provided in this Agreement,the earnest money shall be applicable to the purchase price.
3. EXHIBITS AND ADDENDA.The following Exhibits and Addenda are made a part of this Agreement:
Exhibit A-Legal Description
Earnest Money Promissory Note,CBA Form EMN
INITIALS: BUYER— DATE, SFI.LER DATE
aUYER� DATE SELLER DATE
Rlch*0 B4ckwn Reahy CrwA f0 boa V Sbelloe WA ae,W Prong,(340)426-5.411 PaC, 414 W Pnaldin
lu,ha,o Aedm= PrcduoodwlthzipFomtOby ZipLcClz 78079 FIllevn MlW Reno.Fro86f.IAICh19M 48G29 Yr ,v_zinLc-�ixrnm
SEP/27/2018/iHU 06;05 PM Olsen Furniture FAX No, 360-426-7858 P, 003
Authentlsion ID;8206EFBb-C4.A4-463D.347E•AIC6F5982677
®cvmmcrciel Brokers Aseocis6on ;
2011
ALL RIGHTS RESERVED
CBA Forth PS 1A
Purchase L Sala Agreement
Rev.112011
Pagc 3 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
and the payment of any assumption fees. Seller shall cooperate with Buyer's efforts to receive any such
consents but shall not be required to incur any out-of-pocket expenses or liability in doing so. Seller shall
transfer the Vendor Contracts as provided in Section 17.
b. Access.Seller shall permit Buyer and its agents, at Buyer's sole expense and risk to enter the Property
at reasonable times subject to the rights of and after legal notice to tenants, to conduct inspections
concerning the Property and improvements, including without limitation, the structural condition of
improvements, hazardous materials, pest infestation, soils conditions, sensitive areas, wetlands, or other
matters affecting the feasibility of the Property for Buyer's intended use, Buyer shall schedule any entry onto
the Property with Seller in advance and shall comply with Seller's reasonable requirements including those
relating to security, confidentiality, and disruption of Seller's tenants. Buyer shall not perform any invasive
testing including environmental inspections beyond a phase I assessment or contact the tenants or property
management personnel without obtaining the Seller's prior written consent, which shall not be unreasonably
withheld. Buyer shall restore the Property and improvements to the same condition they were in prior to
inspection. Buyer shall be solely responsible for all costs of its inspections and feasibility analysis and has no
authority to bind the Property for purposes of statutory liens. Buyer agrees to indemnify and defend Seller
from all liens, costs, claims, and expenses, including attorneys' and experts'fees, arising from or relating to
entry onto or inspection of the Property by Buyer and its agents. This agreement to indemnify and defend
Seller shall survive closing. Buyer may continue to enter the Property in accordance with the foregoing terms
and conditions after removal or satisfaction of the feasibility contingency only for the purpose of leasing or to
satisfy conditions of financing.
c. Buyer waives the right to receive a seller disclosure statement ("Form 17-Commercial") If required by
ll 64.06, However, if Seiler would otherwise be required to provide Buyer with a Form 17-Commercial,
and if the answer to any of the questions in the section of the Form 17-Commercial entitled"Environmental"
would be `yes," then Buyer does not waive the receipt of the "Environmental" section of the Form 17-
Commercial which shall be provided by Seller.
6. TITLE INSURANCE,
a, Title Report, Seller authorizes Buyer, its Lender, Ill Broker, Selling Broker or Closing Agent, at
Seller's expense, to apply for and deliver to Buyer a �X standard ❑extended (standard, if not
completed) coverage owner's policy of title insurance. Buyer shall pay the Increased costs associated
with an extended policy including the excess premium over that charged for a standard coverage policy,
and the cost of any survey required by the title insurer. The title report shall be issued by
Mason County Title (a title company of Seller's choice, if
not completed). if Seller previously received a preliminary commitment from a title insurer that Buyer declines
to use, Buyer shall pay any cancellation fee owing to the original title insurer, Otherwise, the party applying
for title insurance shall pay any title cancellation fee,in the event such a fee is assessed.
b. permitted Exceptions. Buyer shall notify Seller of any objectionable matters in the title report or any
supplemental report within the earlier of: (1)twenty(20) days after Mutual Acceptance of this Agreement; or
(2)the expiration of the Feasibility Period.This Agreement shall terminate and Buyer shall receive a refund of
the earnest money, less any costs advanced or committed for Buyer, unless within five(5) days of Buyer's
notice of such objections (1) Seller agrees, in writing, to remove all objectionable provisions or (2) Buyer
notifies Seller that Buyer waives any vbjections which Seller does not agree to remove. If any new title matters
are disclosed in a supplemental title report, then the preceding termination, objection and waiver provisions
shall apply to the new title matters except that Buyer's notice of objections must be delivered within five (5)
days of delivery of the supplemental report and Seller's response or Buyer's waiver must be delivered within
two (2) days of Buyer's notice of objections. The closing date shall be extended to the extent necessary
to 7 �/
INITIALS: BUYER_ DATE. SELLERDATE .i 7-11
BUYER DATE SELLER DATE
Prodi Ed wiln:Ipramd oy z Up Y..15070 FiSaen Mile Road,Fraser,MlWgan 40076 t»f'w 21C4,o0w rntn
414 W Franklin
SEP/27/20 W HU 06:05 PM Olsen Furniture FAX No. 360-426-7858 P, 005
AUU-1,19Jpn ID:B''1D6eF8D.04A4.463D.E47E.ASC5FD862577
m Commercial Braker$Association
2011 CM
ALL RIGHTS RESERVED
C9A Form Ps--JA
P urchaee&sale Agreement
Rev.1/2011
Page 6 of 13
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
9. POST-CLOSING ADJUSTMENTS,COLLECTIONS,AND PAYMENTS.After Closing, Buyer and Seller shall
reconcile the actual amount of revenues or liabilities upon receipt or payment thereof to the extent those items
were prorated or credited at Closing based upon estimates. Any bills or invoices received by Buyer after
Closing which relate to services rendered or goods delivered to the Seller or the Property prior to Closing
shall be paid by Seller upon presentation of such bill or invoice.At Buyer's option, Buyer may pay such bill or
invoice and be reimbursed the amount paid plus interest at the rate of 12%per annum beginning fif elon(15)
days from the date of Buyer's written demand to Seller for reimbursement until such reimbursement is made.
Notwithstanding the foregoing, if tenants pay certain expenses based on estimates subject to a post-closing
reconciliation to the actual amount of those expenses,then Buyer shall be entitled to any surplus and shall be
liable for any credit resulting from the reconciliation, Rents collected from each tenant after Closing shall be
applied first to rentals due most recently from such tenant for the period after closing, and the balance shall
be applied for the benefit of Seller for delinquent rentals owed for a period prior to closing, The amounts
applied for the benefit of Seller shall be turned over by Buyer to Seller promptly after receipt. Seller shall be
entitled to pursue any lawful methods of collection of delinquent rents but shall have no right to evict tenants
after Closing.
10. OPERATIONS PRIOR TO CLOSING. Prior to Closing, Seiler shall continue to operate the Property in the
ordinary course of its business and maintain the Property in the same or better condition than as existing on
the date of Mutual Acceptance but shall not be required to repair material damage from casualty except as
otherwise provided in this Agreement.After the Feasibility Period, Seiler shall not enter into or modify existing
rental agreements or leases (except that Seller may enter into, modify, extend, renew or terminate residential
rental agreements or residential leases in the ordinary course of its business), service contracts, or other
agreements affecting the Property which have terms extending beyond Closing without first obtaining Buyer's
consent,which shall not be unreasonably withheld.
11. POSSESSION,Buyer shall be entitled to possession i enclosing ❑ (on closing,
if not completed). Buyer shall accept possession subject to all tenancies disclosed to Buyer during the
Feasibility Period,
12. SELLER'S REPRESENTATIONS. Except as disclosed to or known by Buyer prior to the satisfaction or
waiver of the feasibility contingency stated in Section 5 above, including in the books, records and documents
made available to Buyer, or in the title report or any supplemental report or documents referenced therein,
Seller represents to Buyer that,to the best of Seller's actual knowledge, each of the following is true as of the
date hereof. (a) Seller is authorized to enter into the Agreement, to sell the Property, and to perform its
obligations under the Agreement; (b) The books, records, leases, agreements and other items delivered to
Buyer pursuant to this Agreement comprise all material documents in Seller's possession or control regarding
the operation and condition of the Property; (c)Seller has not received any written notices that the Property or
the business conducted thereon violate any applicable laws, regulations,codes and ordinances; (d)Seller has
all certificates of occupancy, permits, and other governmental consents necessary to own and operate the
Property for its current use; (e)There is no pending or threatened litigation which would adversely affect the
Property or Buyer's ownership thereof after Closing; (f) There is no pending or threatened condemnation or
similar proceedings affecting the Property, and the Property is not within the boundaries of any planned or
authorized local improvement district; (g) Seller has paid (except to the extent prorated at Closing) all local,
state and federal taxes(other than real and personal property taxes and assessments described in Section 8
above)attributable to the period prior to closing which,if not paid,could constitute a lien on Property(including
any personal property), or for which Buyer may be held liable after Closing; (h) Seller Is not aware of any
concealed material defects in the Properly except as disclosed to Buyer in writing during the Feasibility Period;
(i)There are no Hazardous Substances(as defined below)currently located in, on,or under the Property in a
manner or quantity that presently violates any Environmental Law (as defined below); there are no
underground storage tanks located on the Property; and there is no pending or threatened investigation or
INITIALS' BUYER CRATE SELLER DATE
BUYER DATE SELLER DATE
Fraduced wiU1 zlpFamS by zipLogix 18070 Fifteen Mile Road,Fraser,WieNpan 48026ynrwzr�op�v can
414 W F—Uln
SEP/27/20 WTHU 06:06 PM Olsen Furniture FAX No, 360-4'.26-7858 P, 007
AUIN,09eib-)ID:t3sn5EFeO-CAA4-4"D-E47r;-Alr5"8 P1577
m Commercial t3rakers Association _�, /
2011 '
ALL RIGHTS RESERVE Il..'13i��'A�*
CBA Form PS 1A
I'UrChaee h Sale Agreement
Rev,112011
Page 7"115
COMMERCIAL&INVESTMENT REAL ESTATE
PURCHASE&SALE AGREEMENT
(CONTINUED)
15. CONDEMNATION AND CASUALTY.Seller bears all risk of loss until Closing,and thereafter Buyer shalt bear
the risk of loss. Buyer may terminate this Agreement and obtain a refund of the earnest money if
improvements on the property are destroyed or materially damaged by casualty before Closing, or if
condemnation proceedings are commenced against all or a portion of the Property before Closing. Damage
will be considered material if the cost of repair exceeds the lesser of $100,ODO or five percent (5%) of the
purchase price stated in this Agreement. Alternatively, Buyer may elect to proceed with closing, in which
case, at Closing, Seller shall assign to Buyer all claims and right to proceeds under any property insurance
policy and shall credit to Buyer at Closing the amount of any deductible provided for in the policy.
16. FIRPTA -TAX WITHHOLDING AT CLOSING. Closing Agent Is Instructed to prepare a certification (CBA or
NWMLS form 22E, or equivalent) that Seller is not a "foreign person" within the meaning of the Foreign
Investment in Real Property Tax Act,and Seller shall sign it on or before Closing. if Seller is a foreign person,
and this transaction is not otherwise exempt from FIRPTA, Closing Agent is instructed to withhold and pay the
required amount to the Internal Revenue Service.
17. CONVEYANCE. Title shall be conveyed by a Statutory Warranty Dead subject only to the Permitted
Exceptions. If this Agreement is for conveyance of Seller's vendee's interest in a Real Estate Contract, the
Statutory Warranty Deed shall Include a contract vendee's assignment sufficient to convey after acquired title-
At Closing, Seller and Buyer shall execute and deliver to Closing Agent CBA Form No. PS-AS Assignment
and Assumption Agreement transferring all leases and Vendor Contracts assumed by Buyer pursuant to
Section 5(a)and all intangible property transferred pursuant to Section 14(b).
18. NOTICES AND COMPUTATION OF TIME.Unless otherwise specified,any notice required or permitted in,or
related to, this Agreement (including revocations of offers and counteroffers) must be in writing. Notices to
Seller must be signed by at least one Buyer and must be delivered to Seller and Listing Broker with a
courtesy copy to any other party identified as a recipient of notices in Section 215• A notice to Seller shall be
deemed delivered only when received by Seller, Listing Broker, or the licensed office of Listing Broker.
Notices to Buyer must be signed by at least one Seller and must be delivered to Buyer,with a copy to Selling
Broker and with a courtesy copy to any other party identified as a recipient of notices in Section 28- A notice
to Buyer shall be deemed delivered only when received by Buyer, Selling Broker, or the licensed office of
Selling Broker. Selling Broker and Listing Broker have no responsibility to advise of receipt of a notice
beyond either phoning the represented party or causing a copy of the notice to be delivered to the party's
address provided in this Agreement.Buyer and Seller shall keep Selling Broker and Listing Broker advised of
their whereabouts in order to receive prompt notification of receipt of a notice. If any party is not represented
by a licensee, then notices must be delivered to and shall be effective when received by that party at the
address,fax number, or email indicated in Section 28.
Unless otherwise specified In this Agreement, any period of time In this Agreement shall mean Pacific Time
and shall begin the day after the event starting the period and shall expire at 5,00 p.m. of the last calendar
day of the specified period of time, unless the last day is a Saturday, Sunday or legal holiday as defined in
RCW 1.16.050, in which case the specified period of time shall expire on the next day that is not a Saturday,
Sunday or legal holiday. Any specified period of five(5)days or less shall not include Saturdays, Sundays or
legal holidays. Notwithstanding the foregoing, references to specific dates or times or number of hours shall
mean those dates,times or number of hours; provided, however, that if the Closing Date falls on a Saturday,
Sunday, or legal holiday as defined in RCW 1.16.050, or a date when the county recording office is closed,
then the Closing Date shall be the next regular business day-
INITIALS' BIKER _ __ 4 DATE. SELLER DATE
BUYER J DATE SEL LER DATE
ProduceQwiln zlpFbrmS by 2JPLo9ar 18070 Fifteen Mlle Roel,Frazer•Wlllgen 481126 **W ainloa1 .
414 W Frnktln
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: October 23, 2018 Agenda Item # ' ',c1
(Commissioner staff to complete)
BRIEFING DATE: October 15, 2018
BRIEFING PRESENTED BY: Cmmr. Shutty
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to sign the letter of support for the Mary M. Knight School District's a
Small Rural Modernization Grant application.
Background: MMK is seeking a grant to supplement a bond to be ran in 2019. This
grant would provide a modern elementary school and upgrade the secondary in terms
of safety and security.
RECOMMENDED ACTION: _ Approval to sign the letter of support for the Mary M.
Knight School District's a Small Rural Modernization Grant application.
Attachment: Letter
(Icers
` cot,*
October 23, 2018
1854
Office of Superintendent of Public Instruction
Small Rural Modernization Grant Program
MASON COUNTY P.O. Box 47200
BOARD Olympia, WA 98504
OF
COMMISSIONERS To Whom it May Concern:
This letter is in support of the Mary M. Knight School District's Small Rural Modernization
1ST District Grant application. Mary M. Knight serves approximately 155 students (preschool through
RANDY NEATHERLIN 12th grade) with close to 70%coming from poverty.
2"d District MMK's elementary school was built in 1963 and the secondary school was built in 1981.
KEVIN SHUTTY While the District maintains the facilities well,the buildings, especially the elementary,
need to be updated.There are 945 registered voters within the MMK boundaries.
3rd District
TERRI DREXLER MMK is seeking a grant to supplement a bond to be ran in 2019.This grant would provide
a modern elementary school and upgrade the secondary in terms of safety and security.
These are the two primary reasons that we support this application.
Mason County Building 1 Small rural schools, MMK in particular, serve a unique role. Since 1924, MMK has
provided quality educational programs that are personalized to its students. It is also the
411 North Fifth Street hub of the community.Without a school located in Matlock, students would be on buses
for well over an hour each way morning and afternoon.The community feeling of
Shelton, WA 98584-3400 supporting the local youth would be lost.These students would logistically be at a
(360)427-9670 ext. 419 disadvantage for being able to play sports, participate in clubs and school-sponsored
activities, and the long transportation process would erode valuable family time each day.
(360)275-4467 ext. 419 A modernized facility would attract students and staff and improve the educational
(360)482-5269 ext. 419 environment. While there is support within the Matlock community for education and
facilities projects, expecting 945 voters to accept a debt of over$7.45 million is
Fax(360)427-8437 unreasonable,especially when many of these families are below the poverty line.
Students in rural and low-income communities also deserve a quality education with safe
facilities that foster a positive learning environment.Therefore, we support Mary M.
Knight's application and we hope that you will as well.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri M. Drexler Kevin Shutty
Chair Commissioner Commissioner