HomeMy WebLinkAbout2018/09/25 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5t' Street, Shelton, WA
September 25, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 6:06 p.m.
2. Pledge of Allegiance—Jennifer Beierle led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Chauffeurs, Teamsters and Helpers Union Local 252 sent in Notice of Contract
Openings for Mason County Juvenile Detention, Appraisers, Probation, Public Works
and General Services.
4.1.2 Washington State Liquor and Cannabis Board sent liquor license applications for Rotary
Club Shelton and Shelton Rotary Foundation, both held at Port of Shelton 21
Sanderson Way, Shelton.
4.1.3 State of Washington Department of Ecology sent an invitation for Watershed
Restoration and Enhancement Committee for the Kitsap Peninsula Watershed.
4.1.4 Department of Archaeology and Historic Preservation sent notice that Ebenezer
Congregational Church/Allyn Historic Church has been listed in the National Register of
Historic Places.
5. Open Forum for Citizen Input— No comments.
6. Adoption of Agenda - Cmmr. Drexler/Shutty moved and seconded to amend the agendas
with the addition of item 9.1, watershed planning. Motion carried unanimously. N-aye;
S-aye; D-aye.
7. Approval of Minutes-August 7 and August 28, 2018 regular meeting minutes
Cmmr. Shutty/Drexler moved and seconded to approve the August 7 and August 28,
2018 regular meeting minutes. Motion carried unanimously. N-aye; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8059046-8059277 $ 2,210,879.61
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
8.2 Approval of the formal letter of termination for the Foothills County Park Attendant
Contractual Agreement with Victor Coffelt. The letter is dated September 25, 2018 with a
move out date of October 17, 2018.
8.3 Approval to enter into a Release and Hold Harmless Agreement with Cindy and Richard Kasten
to settle all claims or potential claims of erroneous pay scale setting and to pay the sum of
$78,963.60 for retroactive wages to supplement the April 1, 2014 — September 25, 2018, for
the erroneously set pay scale. Thereafter, the Y rated annual salary shall be set at $95,424.48
until such time as the range shall catch up to that salary level or said incumbent vacates the
position, whichever shall occur first, at which time the salary shall be consistent with the then
existing Non-Represented Salary Scale Range Alignment. This adjustment will be funded out
of the Mason County Sheriff's Office Salaries and Benefits accounts, fund 001-205-270.
Cmmr. moved and seconded to approve action items 8.1 through 8.3. Motion carried
unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
September 25, 2018 - PAGE 2
9.1 Dave Windom spoke about the requirement to join a watershed coalition. Department of Ecology
has asked for a letter of commitment which is needed from the Board. Cmmr. Drexler noted that
Cmmr. Shutty would be appointed to represent area 14, and Cmmr. Neatherlin in area 15.
Cmmr. Drexler moved and seconded to authorize the Chair to sign a letter of
commitment to participate in watershed planning for WRIA areas 14 and 15. Motion
carried unanimously. N-aye; S-aye; D-aye.
9.2 Dave announced DNR fire regulations expire Sunday at midnight so Mason County will match that
lift. A news release will be sent out.
10. 6:30 p.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider proposed amendments to the Motorboat Regulations, Mason
County Code Chapter 9.04. Proposed amendments include, but may not be limited to,
changing language regarding buoy placement from shoreline to mark the minimum water
skiing distance on fresh water. Staff: Diane Zoren
Diane stated that there is no specific language to present, asking the Board for their specific
requests.
Brad Moore from Timberlakes Home Owners Association (HOA) passed out copies of specific
suggestions to ordinance 9.04.235 to place floating buoys up to 140 feet from their
respective shoreline. He explained that this will help create space in narrow areas of the
lake. Brad talked about how the lake is regulated within the HOA.
Brad then asked that in regards to skiing, private/restricted lakes be permitted to establish
skiing distance from shores and speed limits as per their covenants and codes. He noted
that this would help take liability off of the County.
Cmmr. Shutty questioned how speed limits are enforced on the lake. Brad answered that he
will pull the person in question over to have them slow down.
Cmmr. Drexler stated that she is a member of Timberlake's and is a homeowner so she
would recuse herself from the vote. She read from Mason County Code 9.04.235 and
suggested adding "Homeowners organizations with the authority to restrict access to
freshwater bodies may place buoys up to 150 feet from the shoreline in the pattern and
amount necessary for regulating safety."
Cmmr. Neatherlin said he liked the proposed language for adding "up to" 150 feet. He
suggested that though a lake is private, it still needs to fall under state law. He stated that
all lakes should follow all of the same laws.
Cmmr. Shutty questioned how many lakes this would apply to. A number was not available
at this time. He said he would like to continue the hearing in order to hold a work session
that way proposed language could be drafted. Cmmr. Drexler agreed.
Cmmr. Shutty/Drexler moved and seconded to continue the hearing until
October 16th pending work session with staff. Motion carried unanimously. N-
aye; S-aye; D-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
September 25, 2018 - PAGE 3
10.2 Public Hearing to consider supplemental appropriations and budget transfer requests to the
2018 budget (Staff: Jennifer Beierle)
Jennifer read through all listed items and noted that the grand total is $1,097,100.
No public testimony was received.
Cmmr. Shutty/Drexler moved and seconded to approve the budget and supplemental
requests as follows:
Supplemental Appropriations:
$17,896 Increase to Auditor's Elections Fund 001.030-Secretary of State grant and
$17,896 Increase to Auditor's Elections Fund 001.030- Postage expense line
Due to increased postage expense offset by SOS grant
$127,500 Increase to Solid Waste Fund 402 - Department of Ecology grant and
$127,500 Increase to Solid Waste Fund 402 - Ending Fund Balance
Due to DOE grant award to pay for already budgeted household hazardous waste&recycling expenses
$6,201 Increase to Juvenile Services Fund 001.171 —Office of the Governor grant and
$6,201 Increase to Juvenile Services Fund 001.171—Salary&benefit lines
Due to an increase in the Becca grant
$34,400 Increase to Community Services Health Fund 150— Drinking water permits&fees and
$34,400 Increase to Community Services Health Fund 150—Salaries&benefits
Due to an increase in revenue received from drinking water permits and fees
$20,000 Increase to Community Services Health Fund 150— Department of Health grant and
$20,000 Increase to Community Services Health Fund 150—Various expense lines
Due to an increase in opioid funding grant from DOH
Budget Transfers:
$150,000 from Current Expense Fund 001.320- Ending Fund Balance to
$150,000 Office of Public Defense Fund 001.240-Various professional service lines
Due to higher than anticipated expense levels during the 2018 budget process
$9,600 from Current Expense Fund 001.320- Ending Fund Balance to
$9,600 Non Departmental Fund 001.300— Litter crew tipping fees
Due to increased tipping fees in 2018
$100,000 from Current Expense Fund 001.320- Ending Fund Balance to
$100,000 Non Departmental Fund 001.300-Accrued Leave
Due to increased accrued leave payouts in 2018
$115,500 from Current Expense Fund 001.320- Ending Fund Balance to
$115,500 Non Departmental Fund 001.300—Risk Management Insurance
Due to a 21% unanticipated increase in 2018 insurance premiums
$675,000 from Solid Waste Fund 402 Ending Fund Balance to
$425,000 Solid Waste Fund 402- Facility Improvements
$250,000 Solid Waste Fund 402 -Capital Equipment
To pay for transfer station improvements and replacement loader
$2,500 from Current Expense Ending Fund Balance— Fund 001.320 to
$2,500 Auditor's Financial Services Fund 001.030—Small Tools and Minor Equipment
To replace broken printer
$30,000 from Treasurer's M&O Fund 180—Ending Fund Balance to
$30,000 Treasurer's M&O Fund 180—Professional Services
Due to increased title report costs
$14,500 from Current Expense Fund 001.320—Ending Fund Balance to
$3,611 Emergency Management Fund 001.050— ER&R Vehicles
$10,889 Emergency Management Fund 001.050— Professional Services
Correction to the May 1t budget supplemental: $14,500 DEM revenue was applied to EFB, &should have
been applied to DEM expenses
Motion carried unanimously. N-aye; S-aye; D-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
September 25, 2018 - PAGE 4
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 7:04 p.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
D
Melfi sa ewry, Cler of the Board Ra/ y Neatherlin, Chair
Terri Drexler, Commi sioner
Kevin Shutty, mmissioner