Loading...
HomeMy WebLinkAbout2018/10/01 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 1,2018 Monday,October 1,2018 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Closed Session from 9:00 a.m.to 9:15 a.m.for a labor discussion. 9:15 A.M. Executive Session—RCW 42.30.110(1)(b)Real Estate Purchase Commissioners Neatherlin,Drexler and Shutty met in an Executive Session from 9:15 a.m.to 9:25 a.m.to discuss a real estate purchase. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Criminal Justice Treatment Account(CJTA)Contract with WA State Health Care Authority for Therapeutic Courts will be placed on the agenda. • Cmmr.Shutty brought up the issue of boat launch fees that was brought up during the Mason Lake Lake Management District adoption process. Cmmr.Drexler said her biggest concern is the commercial use at Latimer's Landing. Frank stated Seattle Shellfish has indicated they are willing to pay an annual fee. Cmmr.Neatherlin stated if the Commission implements this,there should be a fee schedule that will apply to all commercial users. It was noted if there is a recreational fee on lakes,the property owners would also have to pay. Discussion of possibly selling the Union Boat Launch to the Hood Canal Marina. Support Services will bring this back for further discussion. Port of Allyn uses a machine to collect fees at their North Shore facility and collect over $10,000 a year,. • The Commissioners agreed to send a letter of appreciation to Lee Swoboda for his service to the HCCC Citizens Advisory Group. • Cmmr.Shutty updated the Board on the BHO Mental Health Triage Center permitting process with the City of Shelton. Depending if this facility is in the"downtown core" there may be traffic impact fees. Otherwise,the permit is moving forward. • Ross stated the termination letter to the Foothills Park attendant has been delivered and he will present a news release soliciting applications at tomorrow's meeting. • Cmmr.Drexler reported that at the HCCC Integrated Watershed Planning meeting,it was agreed to direct the$100K Near Term Action(NTA) money to the shellfish initiative and this recommendation will come before the HCCC for a vote. • Cmmr.Drexler then reported that she has brought up changing the definition of urban arterial at the Transportation Improvement Board meetings and has not been successful. • Cmmr. Shutty stated the MACECOM user fee increase will be under$1,000. They are changing from Spillman to ProPhoenix. 9:50 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Kristopher reported on current status of building permits and implementation of the on- line permitting. There will be an office closure on October 12 for in-staff training. • Dave attended a meeting on Friday regarding CARA's and there was a discussion of extending the sewer on Highway 101 to the mobile park on Shelton Springs Road. This is a long range issue to deal with water quality. • Working on solid waste enforcement issues and there may a couple of abatement cases. • Dave has invited Department of Health staff to the Hoodsport meeting on October 30. 10:10 A.M. BREAK Board of Mason County Commissioners'Briefing Meeting Minutes October 1,2018 10:15 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • Bart presented a Mutual Aid and Assistance Agreement for Intrastate Water/Wastewater Agency Response Network(WARN)that will be placed on an agenda. • Adopt-A-Road agreement with Kim Delany and Family for Agate Road will be placed on the agenda. • Updating the Right of Way Acquisition Procedure for Public Works Projects will be placed on the agenda. • Request to fill a Teamster/Operator position that will be vacated by a retirement was approved. • Review of the Belfair Freight Planning Scope of Work and budget were reviewed.Cmmr. Neatherlin wants to make sure there is no conflict of interest with the consultant. Staff will continue to move this forward. • Sarah Grice reviewed the 2019 Annual Construction program and the 6-year Transportation Improvement Plan(TIP). Staff indicated they continue to consider improvements to the Johns Prairie and SR 3 intersection.Cmmr.Drexler noted there may be funding opportunities from MTA and CERB. Staff reviewed the anticipated revenues. • Members from the Transportation Improvement Program Citizen Advisory Panel(TIP- CAP)presented their recommendation. TIP-CAP community outreach meetings were held in Belfair,Shelton and Hoodsport. A partnership with WSDOT is necessary for improvements of some of the intersections. Staff was directed to forward the WSDOT related comments to WSDOT and request a meeting. TIP-CAP supports a lower amount directed to traffic diversion. Additional information would be helpful to better understand how the traffic diversion is spent.Quarterly reports are submitted by the Sheriffs Office and the Commissioners agreed these should be shared with TIP-CAP. Cmmr. Shutty pointed out there is a statewide movement of increasing the traffic diversion. Cmmr.Neatherlin stated the Commission is now in the 2019 budget process and if the traffic diversion is reduced,it will create a greater budget shortfall for Current Expense. The Commissioners noted they watch the traffic diversion very carefully.TIP- CAP suggested developing a relaxed standard for existing gravel roads. Develop a procedure to accept right of way for future county road use. Another issue is to improve intersection safety. TIP-CAP proposed to advance three projects in 2019 estimated to cost$700,000 should the traffic diversion be reduced to$1.5M:Trails Road Alternate Route(Rasor Road);Mason-Benson Intersection Safety and Allyn Access,Circulation and ROW. 11:30 A.M. Mason Conservation District-John Bolender&Barbara Adkins Commissioners Neatherlin,Drexler and Shutty were in attendance. • The Voluntary Stewardship Plan(VSP)Work Plan has been adopted by the State and the Conservation District is starting to implement the Plan which includes public outreach, stewardship practices,monitoring and adaptive management. Changes to the County's Resource Ordinance and/or Comprehensive Plan to accommodate the County's VSP program may be necessary,as well as to the County's website,in order to best serve and inform interested citizens. The Conservation District will need to work with Community Services so the public is aware of the VSP. Implementation in the 1"quarter for 2019 will be funded with grant funds that were unspent from the planning phase. Other funding will be used to get to the start of the 2019 biennium(July 2019)with the hope that the legislature will fund the implementation. $250K is the current ask in the WA State Conservation budget for the 2019-2020 biennium. The Commissioners agreed to add a link on the County's website to the VSP information and there should be a regulation change so the public is aware that Mason County is a VSP county. • John provided an update on the Skokomish GI funding and the need to show that this project is a priority. An Executive meeting needs to be called with the Corps of Engineers and Tribe and John will contact Jerry Hauth. Board of Mason County Commissioners'Briefing Meeting Minutes October 1,2018 2:00 P.M. Elected Official/Department Head Meeting Commissioners Neatherlin,Drexler and Shutty were in attendance. The following offices/departments were represented: Assessor,Treasurer,District Court,Coroner, Sheriff,Public Works,Support Services,WSU Extension,Juvenile Services and Superior Court. • Jennifer Beierle shared the spreadsheet that explains how the Cost Allocation Plan is determined that is paid by Special Funds to Current Expense. Included was SAO information on how to assign the cost of central services to the internal-government users of those services. • Frank stated that last week the Board was presented with 2019 preliminary budget information and budget workshops start next week allowing departments to explain their policy level requests(PLR). Vehicle purchases are a PLR. • Sheriff said their call volume is running higher and they are anticipating retirements in their office;Judge Meadows stated they have had a large staff turnover resulting in a delay of paperwork; Cmmr.Drexler reported the Budget Advisory Committee is now working on a recommendation to the Commissioners which may include a levy lid lift to support the criminal justice system. Dan Teuteberg shared information on community informational meetings they will be holding including the 4-H program and early leaming. Judge Cobb shared that dependency hearings continue to increase and they are exploring a pretrial services program. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS -X, "e,/ A . �-, 0 � o-4 RM)dy ea erlin Tem Drexler Kevin Shutty Chair Commissioner Commission