HomeMy WebLinkAbout2018/09/24 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of September 24,2018
Monday,September 24,2018
9:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• The Board approved the news release for the two open positions on the Historic
Preservation Commission.It will be on the October 2,2018 meeting.
• Alex Paysse and Katie Otaflez presented the Annas Bay Shellfish Protection Closure
Response Plan.Cmmr.Drexler praised the depth of the report and questioned some
processes.Cmmr.Neatherlin questioned a program done in the 90's for septic
reviews around Mason County. Cmmr.Drexler asked Katie to look into those
reviews for finther Cmmr.Discussion.
• Public Benefit Rating System-Cmmr.Neatherlin asked to have a work session set up
for an in depth discussion.Cmmr.Drexler questioned how long it would take to get
the program up and running once approved.Kell explained that she is working on a
time estimate,but doesn't have an exact timeline yet.Options on how current open
space applicants can move into PBRS were considered.Cmmr.Neatherlin said he
would like to decide on this during the workshop.
• Kell asked to set a public hearing on October 23,2018 for a rezone.The Board asked
her to submit any comments with her hearing packet for their review.
• Dave asked about a letter regarding Water Resource Inventory Area(WRIA) 14 that
needs to be sent into Ecology.He reminded the Commissioners that the letter is due
by September 26,2018.
9:30 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Jerry first addressed a road vacation for a portion of W.Cloquallum Road.The
Board approved moving forward.
• The Allyn Lift Station Replacement Pump was explained.Jerry described what is
happening with a bad seal and how the pump has to be watched and manually
manipulated until a replacement can be purchased.He noted that the North Bay
system will be in need of more repairs as the pumps age.
10:00 A.M. BREAK
10:15 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• October 30 meeting in Hoodsport. The Board agreed to hold a meeting at 1 p.m.at
the Fire Hall. Suggested agenda items are a presentation for on-line building
permits,information on septic tank alternatives and possibility an update from staff
and/or WSDOT regarding the Hoodsport speed study.
• The Board agreed to extend the live streaming contract with MasonWebTV for 2019
—same terms($50 per 4-hour meeting;each hour after that is$25).
• Permission was granted to post two Public Works positions—Engineer Tech IV&
Engineer II or III.
• The Board agreed to a request for 10%lead pay for a Public Works position.
• Frank stated there was a Memorandum of Understanding with Woodworkers Union
that was approved by the Board in April and it was then determined that this item
will be negotiated into the CBA so there is no MOU for the Commissioners to sign.
The record needs to show there is no MOU for this April action and there was
discussion of the potential impact of correcting the record. Staff will check with Tim
Whitehead.
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of September 24,2018
• The Board agreed to invite Lewis Mason Thurston Area Agency on Aging
(LMTAAA)Director to Commission meeting to make a presentation.
10:45 A.M. Mason County Economic Development Council—Karin Leaf
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Karin Leaf reported that the Comprehensive Economic Development Strategy list
has been updated. Cmmr.Drexler noted there are no projects from the City of
Shelton and thought they may have three projects to add. Karin will check with the
City.
Tuesday,September 25,2018
4:00 P.M. Presentation of 2019 Budget 3
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Frank Pinter and Jennifer Beierle reviewed the 2019 budget status for Current
Expense. Using data from the last three years,the projection is that expenditures are
lower in 2019. Projected to have$4.4M in cash end of December; 12%reserve is
$3.9M so we will be above reserve. The gap between revenues and expenditures has
been closing and that trend needs to continue.Projected revenues are$34.6M;
expenditures are$34M. Preliminary budget is at$35AM in revenues and$37.3M so
the expenditure shortfall is almost$2M.
The revenues were reviewed and they were conservatively budgeted.Frank believes
there may some opportunity to increase projected revenues.
Expenditure difference between 2018 and 2019 based on Maintenance level Changes
is$1.124M(i.e.CBA,DRS,L&I,steps). If a 1%wage increase were approved
across the board,the cost would be about$175K;if a$52 benefit increase were
approved it would be about$150K and these costs are not included in the
preliminary budget.
There was no consideration for 2018 unexpended budget in the numbers presented.
The gap between maintenance level preliminary budget expenditures and projected
revenues is$300K;if policy level changes are included the shortfall is$3.3M.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
O
dy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commission