Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2018/10/02 - Regular Packet
Oct.2.1 BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers — 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 October 2, 2018 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release-Building #8 one day closure, October 12, 2018 Staff: Dave Windom 4.3 News Release-Two open seats on the Historic Preservation Commission Staff: Michael MacSems 4.4 News Release-Lewis-Mason-Thurston Area Agency on Aging vacancies -- Cmmr. Drexler 4.5 News Release- Mason County Parks and Trails Advisory Board Opening. Staff: Ross McDowell 4.6 News Release-Park Host needed for Mason County Foothills Park Staff:Ross McDowell 5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30 a.m. 7. Approval of Minutes — September 11, 2018 Regular meeting minutes 8. Approval of Action Agenda: All items listed under the`Action Agenda" may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to consider the Hearings Examiner recommendation and approve Road Vacation No. 396 for a portion of W. Cloquallum Road. 8.2 Approval of the purchase of a replacement pump from Granich Engineered Products, Inc. for the North Bay Sewer System. 8.3 Approval to call for a Request for proposals (RFP) for Mason County Real Estate Professional Services. 8.4 Approval off the 2018 Annas Bay Closure Response Plan relating to water quality reclassification. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 10/02/18 8:22 AM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA October 2, 2018— PAGE 2 8.5 Approval to set a public hearing on November 6, 2018 at 9:30 a.m. to consider a rezone request in the Belfair Urban Growth Area for parcel 12328- 23-00011. 8.6 Approval to pay Jessica Koehn 10% Lead Pay from October 1, 2018 to December 31, 2018 for Lead Worker assigned duties per the Engineers Guild Collective Bargaining Agreement. 8.7 Approval to extend the contract with MasonWebTV.com for live streaming services of regular Commission meetings and Board of Health meetings for 2019. The rate per meeting is $50 for up to 4 hours. The rate for each additional hour is $25. 8.8 Approval of the Cascade Pacific Action Alliance contract #K2293-32 for the Medicaid Transformation Project to set up an Opioid Mobile Outreach Pilot Program. 8.9 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 53116-53499 $ 678,692.56 Salary Clearing Fund Warrant #s 7003915-7003945 $ 474,272.32 8.10 Approval to create, post and fill an Engineering Technician IV (Job Class 4038) and an Engineer II/III (Job Class 4032/4033) in the Public Works Department. This will increase the Public Works full time equivalent(FTE) by two (2) positions. 8.11 Approval of voicing no objections to the special occasion liquor license applications for OysterFest October 5-7, 2018 at the Port of Shelton, 21 Sanderson Way Shelton WA 98584 and approval to authorize the Chair to sign the letter of no objection to the WA State Liquor Control Board. 9. Other Business (Department Heads and Elected Officials) 10. 9:30 a.m. Public Hearings and Items Set for a Certain Time- No hearings. 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2018\2018-10-02 REG.doc C �rIL MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Jennifer Giraldes Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: October 2, 2018 No. 4.1 ITEM: Correspondence 4.1.1 Leslie Harrison sent a letter and bill regarding Mason County Jail. 4.1.2 April Pruitt-Pooler brought in a letter regarding zoning changes and property taxes. 4.1.3 Deborah Reis sent a resignation letter for the Lewis/Mason/Thurston Area Agency on Aging Advisory Board. 4.1.4 International Union of Operating Engineers Local 302 sent in Notice of Contract Opening for the Collective Bargaining Agreement between Mason County Public Works and the International Union of Operating Engineers, Local 302. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Drexler Clerk • c Leslie J. Harrison (360) 692-4358 RECEIVED 4181 NE Totem Place Bremerton, WA 98311 llhh9comcast.net SEP 24 2018 September 19, 2018 Terri Drexler: Mason County,.' Cnmmissinne,�s Hello to You on this beautiful Fall-like day. Thank you for serving as a Commissioner of Mason County. I know that much thought and work is required in "Serving the People". Believing that you wish and work for all governmental matters to be open, honest and efficient I am writing to you hoping you will use your authority to look into this matter. I also see that like me you area fellow Christian. This too makes me feel good about writing to you. I received the enclosed (official?) letter claiming that I owe $67.10. Curiously it has no letter head, street address, signature and is not on official appearing stationary which I assume all Mason County correspondence would be on. Further it threatens that if this amount is not paid within the next 30 days it may be turned over to a collection agency. Background: I was recovering from an operation and the Doctor prescribed "Oxycodon" as a pain reliever. Days later On January 13, 2013 1 had taken one and was driving to a friends on the Hood Canal. Realizing my driving was erratic I stopped in Belfair and called the Police for help. They tested me and though I was off the road and had called them I was arrested and taken to the jail in Shelton. They booked me and I satin their waiting room for a friend to pick me up. Later a Judge determined I had been driving impaired which was expected in that I was the key witness against myself. I immediately paid a $3,000 fine. At the Court House and Nothing was said about my owing the Jail a separate fee. It is five years later and without receiving any bill in the interim 1 now receive the enclosed threatening communication without an explanation of why I owe this money. I am pleased to pay what is rightfully due but the long delay causes me to suspect a 'scam'?, like someone combing old files and deciding on their own to send threatening letters, keeping the amount low so most will shrug their shoulders and pay it and the perpetrator makes money through volume. Another oddity rousing my suspicion is that It was sent from a PO Box in Chehalis. Is there no Post Office in the County Seat of Shelton? I would appreciate your looking into this matter as soon as possible. My location information is at the top in the hope that you will contact me soon as to whether this bill is a legal and proper one so I can meet the deadline and pay it in good faith, or it is someone misusing the good name of Mason County and tampering with our faith in America. In closing I as just one Citizen thank YOUfor your work on OUR Behalf? Thank YOU sincerely, Leslie Harrison MASON COUNTY JAIL PC 1005573 PO BOX 1037 SHELTON WA 98584 Date: 09-11-18 HARRISON, LESLIE J 4200 NE TOTEM PL BREMERTON WA 98311 RE: MASON COUNTY JAIL REF #: 178628 AMOUNT DUE:$ 67.10 Dear HARRISON, LESLIE J Your account with our office remains unpaid. In order to prevent this from possibly being turned over to collections, please clear this account up by sending your balance in full today to: MASON COUNTY JAIL PO BOX 1037 SHELTON WA 98584 360-427-9670 Failure to clear the account within 30 days may result in the addition of collection fees being added. These fees include a minimum fee of the full amount of the debt up to $100.00 per account or a fee of up to 50%- of the account over $100.00 (up to $100, 000 .00) in accordance with RCW 19. 16.500. **WE ACCEPT CASH, CASHIERS CHECK OR MONEY ORDER ONLY** Cc:CMMRS Neatherlin, Shutty, Drexler Clerk We believe ANY CHANGES from "Residential" should have more considerations. Huge jump from RURAL RESIDENTIAL to anything commercial or tourist/resort type. Also,our property values will most likely go down (per a realtor 1 spoke with). • Why can't property owner's plans for property be considered in the decision making if it is obviously a huge change? How can we change this? • How many citizen advisory boards are there and is a majority of these boards volunteer vs professionals in the field?What are their qualifications? • What kind of weight do we,as concerned residents affected by zone changes have if'all the boxes are checked'to change the zones? Do you see any boxes not checked so far in this particular application? • What are the COUNTY vs STATE considerations?Should we be voicing concerns with our State Legislators for future changes as the county's hands are tied? Property Taxes.My grandparents purchased a home off Strong Rd less than 4 years ago.The property taxed value has gone up 52%in just 3 years. • How can those who are on a fixed income and planned retirement in areas that happen to have a view be expected to continue to pay such high taxes just because others are 'cashing in'and selling in a high market? • Can the county offer any additional exemptions or is this another state issue where changes need to happen? • Do the assessors field agents just'assume'that the interior has been updated if the outside has a new coat of paint? • Can we get a copy of what the Tax Assessors department uses as guidelines for raising value? I know at least one state has limited property taxes to not increase more that"x%"per year and only to put higher market value if the property is sold/purchased by someone else. • How difficult will this be to change the max%property taxes can go up each year? (This is a State Legislator Q-so targeted to them) RECE-AVED' Q R6\ PYLA 144- SEP 2 4 2018 Mason County Commissioners (9/10/2018) Diane Zoren - Fwd:Triple A resignationPage 1 Cc:CMMRS Neatherlin, Shutty, Drexler Clerk From: Terri Drexler To: Zoren, Diane; Nicole Kiddoo Date: 9/9/2018 7:49 PM Subject: Fwd: Triple A resignation FYI EC E I V E Terri M. Drexler SEE 2 5 2018 Mason County Commissioner, District 3 Mason County Tdrexler@co.mason.wa.us Commissioners(360)427-9670 ext 419 (360)463-2590 -cell >>> Deborah Reis <debreids@yahoo.com> 09/09/18 11:16 AM >>> Terri: It looks like that I need to resign from the advisory bd. for AAA. I haven't been able to make the last 2 meetings and it looks like my schedule is too jammed packed to continue with this appointment. I believe they are going ahead with the computer initiative so something has been accomplished. appreciate the confidence you have in me to appoint me to this board and regret that I cannot continue. Should I contact the AAA to submit my resignation --or is this it? Deborah Reis Cc:CM S Neatherlin, Shutty, Drexler Clerk Jf (� ��NG EN��ti oQ� Q�oonucuSr6���N Operating International Union of 0 p g Engineers aN w Q LOCAL 302 • Washington • Alaska • Idaho • AFL-CIO yCroNMNIN A ps�P Daren Konopaski, Business Manager & General Vice President ECEIVE SEP 2 6 2018 September 24, 2018 Mason County Commissioners Randy Neatherlin, Chairman Sent via Certified/Return Receipt Mason County Board of County Commissioners 70170190000054587190 411 N. 5th Street, Building I Shelton, Washington 98584 RE: Notice of Contract Opening for the Collective Bargaining Agreement between Mason County Public Works & the International Union of Operating Engineers, Loca1302 Dear Chairman Neatherlin: In accordance with the above-referenced January 1, 2016—December 31, 2018 Collective Bargaining Agreement, this letter shall serve as written `Notice of Opening' for the purpose of negotiating a successor Agreement. We look forward to meeting with you at your earliest convenience. Please contact Local 302 Business Agent Ron Dahl at (206) 391-2336 or by email to rdahlAiuoe302.org. Respectfully, Daren Konopaski Business Manager& International General Vice President DK/sje cc: FMCS—Online Confirmation ID:4295388 PERC—Certified 70170190000054587206 Sean Jeffries, President • Jason Alward, Vice President 18701 120th Avenue NE • Bothell, Washington 98011-9514 Telephone: (425) 806-0302 • Toll-free: 1-800-521-8882 • Fax: (425) 806-0030 Washington Branches:Bellingham • Silverdale• Ellensburg•Spokane•Pasco Alaska Branches:Anchorage• Fairbanks•Juneau Idaho Branch:Pocatello NEWS RELEASE October 2, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: BUILDING #8 ONE DAY CLOSURE OCTOBER 12th, 2017 Mason County's Community Services Department located at 615 West Alder Street and 415 N 6th Street, building #8 will be closed for business Friday, October 12th, 2018. The departments biannual all staff training will be conducted at the county public works building. These trainings are essential for meeting local, state, and federal standards. Onsite business operations of the Community Services Department, consisting of environmental health, community health, vital statistics, fire marshal, planning, building, and the permit assistance center will return Monday, October 15th, 2018. If you have any questions or concerns, please contact Kristopher Nelsen or Dave Windom at (360) 427-9670, Belfair (360) 275-4467, or Elma (360) 482-5269 Ext. 352 Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner NEWS RELEASE OCTOBER 2, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Historic Preservation Commission The Mason County Commissioners are seeking applicants to fill two open positions on the Mason County Historic Preservation Commission. The major responsibility of the Historic Preservation Commission is to identify and actively encourage the conservation of Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties. They also work to raise community awareness of Mason County's history and historic resources and serve as Mason County's primary resource in matters of history, historic planning, and preservation. Commission members serve three-year terms and meet monthly, during business hours, at the County offices in Shelton. These positions will expire in November 2021. Applicants must be residents of Mason County. Interested persons are encouraged to apply for this commission by completing an advisory board form that can be downloaded from our website — http://www.co.mason.wa.us/forms/advisory/Advisoryboardapp.pdf or by calling the Commissioners' office at 427-9670 ext. 419 or 275-4467 ext. 419. These positions are open until filled. Completed applications should be submitted in the Commissioners' office at 411 N 5th Street, Shelton. If there are questions about this commission, please contact Michael MacSems at 427- 9670 ext. 571. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner NEWS RELEASE October 2, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Lewis-Mason-Thurston Area Agency on Aging Advisory Council Mason County is seeking applicants to fill two positions on the Lewis-Mason-Thurston Area Agency on Aging Advisory Council. This Lewis-Mason-Thurston Area Agency on Aging is a local governmental agency that provides home and community services for seniors and adults with disabilities to help them remain living in their own homes. The advisory council makes recommendations to the governing board and staff. Members serve a two-year term and meet the first Wednesday of the month at the Area Agency on Aging office at 2404 Heritage Court SW Suite A in Olympia from approximately 9:30 a.m. to 12:00 p.m. Members are not paid, however automobile mileage is covered. The website address is www.LMTAAA.org. We invite interested persons to apply for this commission by completing an Advisory Board application. Application forms may be obtained from the Mason County Commissioners' Office, 411 North 5th Street, Shelton, or by calling Shelton (360) 427- 9670; Belfair (360) 275-4467; Elma (360) 482-5269, ext. 419 or visit our website at www.co.mason.wa.us. Applications will be accepted until positions are filled. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissioner NEWS RELEASE October 2,2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON,WA 98584 (360)427-9670 EXT.419 TO: WAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Parks and Trails Advisory Board Opening The Board of Mason County Commissioners is seeking applications from community members who are interested in serving on the Mason County Parks and Trails Advisory Board. The Mason County Parks and Trails Advisory Board provides recommendations to the Board of Commissioners regarding the planning, acquisition and development of parks, trails and related programs in Mason County. The Parks and Trails Advisory Board is a seven member board appointed by the Mason County Commissioners. Ideally there would be two positions from each Commissioner District and one at-large position. If the vacancies cannot be filled with members from the respective districts as desired, at-large members residing anywhere in Mason County can be substituted. The intent is to provide equal geographic representation from throughout Mason County if possible. If you have an interest in parks, trails, or other outdoor recreational opportunities and would like to make a difference in your community you are encouraged to apply. The Mason County Parks and Trails Advisory Board meets the fourth Thursday of each month at 5:15 PM. Interested citizens may obtain an application at the Mason County Commissioners' Office, 411 North 51h Street, Shelton, or by calling Shelton 360-427-9670, ext. 419; Belfair 360-275-4467, ext. 419; Elma 360- 482-5269, ext. 419 or visit the Mason County website at www.co.mason.wa.us. Applications will be accepted until positions are filled. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5"' Street, Shelton, WA September 11, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—City of Shelton Police Chief Darrin Moody led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a liquor license application for Allyn Community Association held at Allyn Waterfront Park 18560 SR-3, Belfair. 4.1.2 U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA) sent in letter regarding comments sent in from L.B.Kregenow. 5. Open Forum for Citizen Input— 5.1 Steve Bloomfield thanked Jerry Hauth and Public Works for their work on the roads, Patricia Grover for her work and ability to adapt when money is tight within her department, and the Truancy Board for their work. 5.2 Darrin Moody spoke about Choice High School and their graduation program. He thanked Steve Bloomfield for his work on the Truancy Board. Darrin then spoke as a resident about the Criminal Justice Working Team and their lack of forward movement. He estimated at least 200 active warrants locally for serious crimes. Darrin also addressed the jail crisis and the need to fix it. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes—June 5, July 17, and August 14, 2018 Regular meeting minutes. Cmmr. Drexler/Shutty moved and seconded to approve the June 5,July 17,and August 14, 2018 minutes as presented. Motion carried unanimously. N-aye; S-aye; D-aye. 8. Approval of Action Agenda: 8.1 Approval to accept a resignation from Weston Sharer (Denise Sharer) effective August 23, 2018 and to approve the Release and Hold Harmless Agreement to release and forever discharge Mason County, its officers, agents, employees, agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of Weston's employment with Mason County and to pay the sum of$11,742.60, as agreed. 8.2 Approval to authorize the Chair to sign the Title VI Non-Discrimination Agreement- Annual Update and Accomplishment Report for the reporting period from May 1, 2016 to April 30, 2017. 8.3 Approval of the following warrants: Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Treasure Electronic Remittance for August 2018 $ 181,582.22 8.4 Approval to appoint Morgan Ireland to the Mason County Planning Advisory Commission for a term ending January, 2022. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS September 11, 2017 - PAGE 2 8-.5 Cmmr. moved and seconded to approve action items 8.1 through 8.4. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:30 a.m. Public Hearings and Items set for a certain time - No hearings. 11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment-The meeting adjourned at 9:29 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair Terri Drexler, Commissioner Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jerry W. Hauth, PE, Director/County Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: October 2, 2018 Agenda Item # BRIEFING DATE: September 24, 2018 and June 18, 2018 BRIEFING PRESENTED BY: Jerry W. Hauth [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Vacation No. 396 — Hearings Examiner Recommendation BACKGROUND: The Mason County Hearing Examiner held a hearing on July 25, 2018 to consider vacating a portion of W Cloquallum Road, as requested by Mason County Public Works who determined that the excess Right of Way that existed after the completion of County Road Project (CRP) No. 1916, which realigned Cloquallum Road for safety. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on August 8, 2018, recommending approval of the proposed vacation with one condition: 1. That the county shall approve the proposed street vacation, subject to an existing easement in favor of CenturyLink and in accordance with RCW 36.87.170, retain an easement in favor of Mason County for any utilities present in the vacated right of way. RECOMMENDED ACTION: Recommend that the Board consider the Hearings Examiner recommendation and approve Road Vacation No. 396. Attachments: Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations Engineer's Report/Exhibit Map Order of Vacation 1 BEFORE THE HEARING EXAMINER FOR MASON COUNTY Phil Olbrechts,Hearing Examiner RE: Road Vacation No. 396 `1 FINDINGS OF FACT,CONCLUSIONS 5 Request for a Road Vacation OF LAW AND RECOMMENDATION 6 7 INTRODUCTION 8 Mason County has initiated a street vacation of a portion of W. Cloquallum Road between mile post 5.85 and 6.60. The road portion subject to vacation has been 9 rendered of no use to the County due to the County's recent realignment of W. 10 Cloquallum road at the vacation area. It is recommended that the County Commissioners approve the vacation. 11 12 ORAL TESTIMONY 13 Phil Franklin, Mason County Public Works Right of Way Agent, summarized the proposal. He noted that the vacation is merely a house cleaning issue and that there's I4 no longer any need for the right of way subject to the street vacation because it has 15 been rendered useless by the realignment of W. Cloquallum Road. Green Diamond Resources Company,the abutting property owner,requested the vacation and County 16 public works and planning staff determined there was no need for the right of way. 17 EXHIBITS Is Exhibit I Staff report from Phil Franklin with attachments. 19 20 FINDINGS OF FACT 21 Procedural: 22 i. 23 Petitioner. Mason County. 24 2. Hearing. The Hearing Examiner conducted a hearing on the application on July 25, 2018, at 1:00 p.m., in the Mason County Board of Commissioners 25 Meeting Chambers. Substantive: Road Vacation P. I Findings,Conclusions and Decision 3. _Site/Proposal Description. Mason County has initiated a street vacation of I a portion of W. Cloquallum Road between mile post 5.85 and 6.60. The road portion 2 subject to vacation has been rendered useless for County purposes due to the County's recent realignment of W. Cloquallum road at the vacation area. The 3 realignment project was designed to is improve driving conditions for the traveling public. As a result of the project, there is now a strip of right of way associated with 4 the old road alignment that Mason County Public Works has determined is no longer 5 necessary for maintaining W'Cloquallum Road. Public Works proposes to vacate this strip of right of way and turn it back to the underlying 6 Diamond Resources Company. y g property owner, Green 7 4. Adverse Impacts/Public Benefit. There are no adverse impacts associated with the proposal. As testified by Mr. Franklin, the area proposed for vacation is no 8 longer useful for County road purposes due to the realignment of W. Cloquallum 9 Road. Century link has some buried fiber in the vacation area, but as recommended by staff this recommendation includes a condition reserving an easement for the 10 buried fiber. The public interest would benefit by the vacation by adding property to the County's assessment roll and by facilitating the reasonable use abutting property. 1 l The vacation area is owned by the County as an easement. 12 CONCLUSIONS OF LAW 13 Procedural: 14 1• Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner 15 with the authority to review road vacation applications, and provide a 16 recommendation to the Mason County Board of County Commissioners. 17 Substantive: 18 2 Review Criteria and Application. The Petitioners seek a vacation of a 19 County road. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may be vacated in 20 accordance with the provisions of Chapter 36.87 RCW. Applicable review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 36.87 RCW, are 21 laid out below with Conclusions for a recommendation to the Board of County 22 Commissioners. 23 MCC 12.20.010: County roads may be vacated in accordance uith the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation 24 the receipt of just compensation from the person or persons benefiting from the vacation. 25 RCW 36.87.010: When a county road or any part thereof is considered useless, the board by resolution entered upon its minutes, may declare its intention to vacate and Road Vacation p.2 Findings, Conclusions and Decision abandon the same or any portion thereof and shall direct the county road engineer to 1 report upon such vacation and abandonment. 3. As noted in Finding of Fact No. 3, this vacation was initiated by Mason County. 3 The record does not identify whether the vacation was formally initiated by resolution of the Board of County Commissioners as required by RCW 36.87.010. If this has not 4 been done,the Commissioners should consult with staff as to how best to comply with 5 the resolution requirement. 6 RCW 36.87.060: If the county road is found useful as a part of the county road system it shall not be vacated, but if it is not useful and the public will be benefited by 7 the vacation, the county legislative authority may vacate the road or any portion thereof. 8 4. As deteimined in Finding of Fact No. 4, the proposed vacation area is not useful 9 to the County road system and the public shall benefit by the vacation. 10 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 1 classified as follows: (I) Class A. All roads for which the right-of-way is an easement. (2) Class B. All roads for which the right-of-way is owned in fee simple and for 13 which the county paid full fair market value of the fee simple estate. 14 5. As determined in Finding of Fact No. 3, the .right-of-way is owned as an easement. Consequently,it qualifies as a Class A road. 15 MCC 12.20.050: Any person or persons desiring to have any portion of any county 16 road vacated shall be required by the Mason County Board of County Commissioners as a condition precedent to the vacation to compensate the county prior to the 1 vacation. The compensation shall include, but not be limited to, the appraised,fair 18 market value of the county's fee simple interest in the vacated road as of the effective date of the vacation, and the costs of any and all appraisals deemed necessary by f...J 19 the Hearing Examiner-or the Board of County Commissioners, together with any and all administrative costs incurred by the county in vacating the road. Said 20 administrative costs shall include the costs of the Hearing Examiner in holding the l public Bearing and reporting recommendations to the Board of County Commissioners. Such compensation must be paid to Mason County within six months 22 of the date the vacation was approved by the Mason County commissioners or the vacation shall be null and void. 23 5. Mason County is the sole initiator of the street vacation and Public Works 24 has agreed to absorb the costs of administrative review. Since the right of way is 25 owned by the County as an easement, no fair market compensation is due as more specifically identified in MCC 12.20.060 below. Road Vacation P. 3 Findings, Conclusions and Decision MCC 12.20.060: (a) The county shall require, as a condition precedent to the 1 vacation of roads or portion thereof within the classifications set forth in Section 12.20.040, that persons benefiting from the vacation thereof compensate Mason County as set forth in the following schedule: 3 (1) Class A roads. No compensation other than for the administrative costs of the vacation action; 4 (2) Class B roads. One hundred percent of the appraised,fair market value. 5 6. No compensation for the fair market value of the road is required because 6 the road qualifies as a Class A road. 7 b VI. RECOMMENDATION 9 The Hearing Examiner recommends that the Board of Commissioners approve the proposed street vacation,subject to an existing easement in favor of CenturyLink and, 10 in accordance with RCW 36.87.170, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. 11 12 Dated this 8th day of August,2018. 13 14 Phir A.Offircchts 15 16 Mason County Hearing Examiner 17 18 19 20 21 77 23 74 25 Road Vacation p. 4 Findings,Conclusions and Decision 40 MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: September 26, 2018 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Jerry W.Hauth, PE, Director/County Engineer Cc: Loretta Swanson, Technical Services Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 396 Vacation of a portion of W. Cloquallum Road, County Road #10000 Background: Mason County Public Works recently completed county road project, (CRP 1916), on W Cloquallum Road between mile post 5.85 and 6.60. This project included realignment of the road to improve driving conditions for the traveling public. As a result of the project, there is now a strip of right of way associated with the old road alignment that is no longer necessary for maintaining W Cloquallum Road. Public Works proposes to vacate this strip of right of way and turn it back to the underlying property owner, Green Diamond Resources Company. Vacating the unused portion of an original right-of-way alignment is common practice in most road projects unless there is a purpose for retaining (such as the need to maintain a slope) or the property is very small and of little or no value. In this case, Public Works has determined the following: 1. The road is presently in use by the public but not located within the proposed vacation area. 2. The proposed vacation area is not deemed necessary to preserve for the County road system. 3. The selected portion of Cloqullum Road, to be vacated, is a Class A Road and the right-of-way is an easement. No compensation is required for Class A Roads with the exception of the administrative costs of the vacation action. In this instance, Public Works is initiating the proposed vacation and will absorb the cost of vacation. 4. CenturyLink Telecommunications has buried fiber within the proposed vacation area and an easement is to be reserved in accordance with RCW 36.87.170 in favor of Mason County for any utilities present in the vacated right-of-way. Both CenturyLink and Green Diamond Resources have been notified of the proposed vacation and may wish to take additional steps outside the county process to document utility occupation within this strip of land. 5. The public will benefit by this action as it will clear title, add the vacated area to the tax rolls and relieve the county of any liability associated with this strip of land. Public Notice Public notice is to be provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Page 1 of 2 Recommendation Public Works recommends the vacation of the portion of old and unused right of way laying north of the now currently re-aligned W Cloquallum Road and adjacent to Assessor's Parcel #41903-00-01000 that lays north and northeast of W. Cloquallum Road. The recommended vacation is subject to an existing easement in favor of CenturyLink and in accordance with RCW 36.87.170, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit A- Legal Description • Exhibit 131 and B2 Plans of Road Project showing area to be vacated • Exhibit C Aerial picture showing old right of way to be vacated Page 2 of 2 EXMBIT A All that portion of Bargain and Sale Deed granted to Simpson Resource Company recorded June 28, 2002 under Auditors File No. 1758700, being a portion of the North half of Section 3, Township 19 North, Range 4 West, W.M., Mason County Washington, excepting therefrom the Southeast quarter of the Northeast quarter, lying Northerly and Easterly of the following described line: BEGINNING at a point shown as new Right-of-Way on the official map of Cloquallum Road, County Road Project No. 1916, on file in the office of the Mason County Engineer, Mason County, Washington, said point being radial to Engineers Station 26+00 and 80.00 feet left; thence westerly to a point radial to Engineers Station 26+00 and 45.00 feet left said point being on curve to the left; thence Northwesterly along the arc of said curve to the left having a radius of 880.00 feet and a central angle of 6° 51' 45"a distance of 105.40 feet to a point radial to Engineers Station 25+00 and 45.00 feet left; thence Easterly 5.00 feet to a point radial to Engineers Station 25+00 and 50.00 feet left, said point being on a curve to the left; thence Northwesterly along the arc of said curve to the left having a radius of 885.00 feet and a central angle of 12°00' 34"a distance of 185.50 feet to a point radial to Engineers Station 23+25 and 50.00 feet left; thence Northeasterly 20.00 feet to a point radial to Engineers Station 23+25 and 70.00 feet left, said point being on a curve to the left; thence Northwesterly along the arc of said curve to the left having a radius of 905.00 feet and a central angle of 27° 06' 32"a distance of 428.19 feet to a point radial to Engineers Station 19+30 and 70.00 feet left; thence Southwesterly 20.00 feet to a point radial to Engineers Station 19+30 and 50.00 feet left, said point being on a curve to the left; thence Northwesterly along the arc of said curve to the left having a radius of 885.00 feet and a central angle of 12° 52' 49"a distance of 198.95 feet to a point radial to Engineers Station 17+42.63 and 50.00 feet left and the West line of the Northwest Quarter of Section 3; thence Northerly along the West line of the Northwest Quarter of Section 3 to the existing Right-of Way as shown on said official map of Cloquallum Road, County Road Project No. 1916, on file in the office of the mason County Engineer, Mason County, Washington. NOM R, RANGE 4 !TEST BASIS OF SEARING 010—) I.E P.--- 2—. (2 F— 1$11— ,Sr� — EXHIBIT B PAGE#1 7 rp 4:CaIMN ca — j 11-1-9�li KV1111 J--' .43. J3. Greenish Yellow tighlighted area denotes old right of way to be vacated LEGEND OWNERSHIP !Hart xn —A— 21 I T- RIGHT OF WAY KASON COUNTY PUBLIC WORKS COUNTY ROAD NO.1M II COUNTY ENGINEER 100WEST PUBLIC WORKS DRIVE SHELTON,WASHINGTON 98584 CLOQUALLUM 5.85-0.60 (360)127-9670 COUNTY ROAD PROJECT 5 1916 ROAD 0.EALIGNMEN1 kASIS OF BEARIhJC ��.�ION J 70- MISh/1P 1'9 NDr4'Th; FANG£ `c #FST Nle!!. _ vsLwcra.sr•rt w•Rc cuoRw•rt snm�swR•)t.R,.un a()v.I)Lra4 " (!011.40007 tn0u gG4H POSnOiw4 Y'K:[4'.XMY10 w0 WSIu.-CL n0.w NIE GF•). EXHIBIT B PAGE#2 1 F'X-1-m RAS: S%_14.7.11 .'�-i i✓91_•— r.151]5' � yam`` _ �. Y uN` `.,� ❑ }� . . at ?zo - - - -- '1 !_. --_•_ __ _l L=--__—� _ r--'-iA`��T --L� 31.-r-�- ~�-� _Ir-r-r4-.-aiY1M-t_r_.-rr -- --------- Bill- < r - rm fW K[aslm _ Im __-_________-- �`__--_--e-..)tla—ll---���- �-f•__�tii._-�i`��9�.a�t��r �r ' L - 4 r sY.TH f W,iU•T fiF.•.'LXL'iiE CdIP.NY Y s Greenish Yellow highlighted area o LEGM denotes old right of way to be vacated IE:=:vpCS151,iuCr1M[•YYRIr) , PO.ER RqC _ K acct Pqs [BSMG[Of2 Of Pe5[Y[RI SYI YRUC[P4L • ,--.-r-�. secnol neLw n rr�R ros) rtRLx - cnsrac un5cnl 130 IW ' ..._ OWNERSHIP L- _ - ! 4srRY Rout AfSW� ...rssana hum R` "qtnTMT 7wc RtrJwMMvu■AT EAr Scle 1' 100' _ SO4O:RI)S I. _ _j 04w,0 R[fOWKt COWN)rY14-10040-OmS )0.01 - 1 7 1.) - _ NLOt RANO Y.t ROY.. 1914- _400{ 5..0 - �+,1L ar RLVIS:na w:! N MASON COUNTY PUBLIC WORKS �l COUNTY ROAD NO. M RIGHT OF WAY s'WITT. ''''ff 100WEST PUBLIC WORKS DRIVE f 2 COUNTY EtKINFFR rb1' 1 _ CLOQUALLUM 5.85-fi.60 ••TT SHEL.ON,WASHINGTON 98584 u ., (360)477-9670 COUNTY ROAD PROJECT i 1916. ROAD REALIG14MENT 3 Mason County `VA GIS Pa,e 1 of 1 Mason County WA GIS EXHIBIT C r i 1 - ! -s � •" •, �{ tom~ r' r ( *v's r f y�,►�1���!_��.r:-V i� 1:1�6-,_� +J� �L � � ,tom +'t Y- � •' 7, ' a�` �_ -f'� �'-r � � is ' - �,� *�,. { r r- • f � 1 r- I' Old Right of Way tc oe Reli 1/� 44 t7�r t ai • Y. � 1 w 71 AIP ja hails-//air rn mncnn wu-i RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE PETITION OF: ORDER OF VACATION A PORTION OF OLD CLOQUALLUM ROAD VACATION FILE NO. 396 BETWEEN MILE MARKERS 5.85 AND 6.60 RCW 36.87 WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way:A portion of parcel Number;41903-00-60000 described below, BEGINNING at a point shown as new Right-of-Way on the official map of Cloquallum Road,County Road project No. 1916, on file in the office of the Mason County engineer,Mason County Washington,said point being radial to Engineers Station 26+00 and 80.00 feet left; thence westerly to a point radial to Engineers Station 26+00 and 45.00 feet left said point being on curve to the left;thence Northwesterly along the arc of said curve to the left having a radius of 880.00 feet and a central angle of 6 51'45"a distance of 105.40 feet to a point radial to Engineers Station 25+00 and 45.00 feet left;thence Easterly 5.00 feet to a point radial to Engineers Station 25+00 and 50.00 feet left, said point being on a curve to the left; thence northwesterly along the are of said curve to the left having a radius of 885.00 feet and a central angle of 12 00'34"a distance of 185.50 feet to a point radial to Engineers Station 23+25 and 50 feet left;thence Northeasterly 20.00 feet to a point radial to Engineers Station 23+25 and 50.00 feet left;thence Northeasterly 20.00 feet to a point radial to Engineers Station 23+25 and 70.00 feet left, said point being on a curve to the left;thence Northwesterly along the are of said curve to the left having a radius of 905.00 feet and a central angle of 27 06'32"a distance of 428.19 feet to a point radial to Engineers Station 19+30 and 70.00 feet left;thence Southwesterly 20.00 feet to a point radial to Engineers Station 19+50 and 50.00 feet left,said point being on a curve to the left;- thence eft;thence Northwesterly along the arc of said curve to the left having a radius of 885.00 feet and a central angle of 12 52'49"a distance of 198.95 feet to a point radial to Engineers Station 17+42.63 and 50.00 feet left and the West line of the Northwest Quarter of Section 3;thence Northerly along the West line of the Northwest Quarter of Section 3 to the existing Right-of-Way as shown on said official map of Cloquallum Road,County Road Project No. 1916,on file in the office of the Mason County.Engineer,Mason County Washington. Y AND, WHEREAS, the date of hearing was set for July 25, 2018 at 1:00 p.m. and Notice of Hearing,Intent to Vacate,was published and posted according to law;and WHEREAS, the hearing was held on July 25, 2018, and the Mason County Hearing Examiner considered the County Engineer's report,together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE,IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of ,2018 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Terri Drexler,Vice Chair Tim Whitehead, Ch.DPA Kevin Shutty,Commissioner Cc: File;Assessor;Auditor;Petitioner; Public Works Dept.;GIS Vacation File No.396 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From:. Bart Stepp, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: October 2, 2018 Agenda Item # BRIEFING DATE: September 24, 2018 BRIEFING PRESENTED BY: Jerry Hauth [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Allyn Lift Station Replacement Pump BACKGROUND: One of the pumps at the Allyn Lift Station for the North Bay Sewer System has a bad seal that is causing the pump to run for a short amount of time before the bad seal alarm comes on and trips the pump out. Currently this pump is not run in auto but can be turned on manually to pump for a while if needed due to high flows. To maintain redundancy at this critical lift station, it was recommended to keep the pump in place until a replacement pump is delivered. Attached is a quote for an exact replacement pump for $36,143 from Granich Engineered Products, not including installation. Installation would be completed by Mason County Staff. Granich Engineered Products, Inc. is the only Fairbanks pump supplier in the State of Washington. By going with a direct pump replacement by Fairbanks removal of the old pump and installation of the new pump can be handled by Mason County staff along with a single electrician to do the wiring. BUDGET IMPACTS: The cost of the new pump is $33,143 plus freight and tax. This pump needs replaced and this is the best option. Fund #403, North Bay Sewer, would pay for the pump. No general fund money would be used on the purchase. RECOMMENDED ACTION: Recommend the Board approve the purchase of a new pump from Granich Engineered Products, Inc. ATTACHMENT(S): Granich Tacoma Pump Quote Granich Engineered Products,Inc. PEII 1313 South 96th Street Seattle,wA9slos FAIRBANKS NUHUIS' (206)315-2940 Fax:(206-315-2939 Authorized Municipal Representative QuoteFairbanks Pumps To: Mason County Utilities Date: September 6, 2018 Attn: Bart Stepp From: John Hayes SUBJECT: ALLYN LIFT STATION / FAIRBANKS 4" 5434MV REPLACEMENT QUANTITY ONE(1) FAIRBANKS 4° 5434MV SUBMERSIBLE, DIRECT REPLACEMENT TO SN#184841, INCLUDES: • 100 HP, 1800 RPM, 460/3/60, 15-MINUTE IN-AIR, 25' POWER/CONTROL CORDS • DYNAMIC BALANCED IMPELLER • 316 SS IMPELLER AND BOWL WEAR RINGS • SILICON CARBIDE INNER AND OUTER MECHANICAL SEAL FACES • SANDBLAST AND COAL TAR EPDXY COATING • DEDUCT BASE ELBOW(INCLUDES GUIDE BRACKET ON PUMP) TOTAL COST, FOB FACTORY (freight taxes not included):...........................................$36,143.00 NOTE: This pump and motor are not available from the Quick Ship program. Estimated delivery is 12-14 weeks. Shipping weight is 2,000 Ib. crated. TERMS: NET 30 DAYS, PER ATTACHED John Hayes Granich Engineered Pr©ducts, C. Granich Engineered Products, Inc. Cell:360-481-4801 E-mail:iohnh@granich.com GEP INC.TERMS AND CONDITIONS OF SALE The sale of any service or goods ordered by the customer is expressly conditioned upon the terms and conditions contained herein.Any additional or different terms and conditions set forth in the customer's purchase order or similar communication are objected to and will not be binding upon Granich Engineered Products,Inc.(hereinafter referred to as"GEP").Authorization by the customer,whether written or .oral,to furnish services or goods or the acceptance of services or goods by the customer constitutes acceptance of these terms and conditions. 1.WARRANTY (a) Service:GEP warrants to the customer that services and incidental goods sold will be free from defects in materials and workmanship and will conform to any mutually agreed upon specifications.Subject to paragraph 2 below,GEP will correct any such defect by re-performing any defective portion of the service fumished and repairing or replacing,at GEP's sole option, non-conforming goods.GEP warrants that any sale of service performed on equipment is limited to the scope of work which was performed by GEP for workmanship and Materials which GEP provided for a period of 60 days from the date of shipment with freight prepaid to our repair shop unless otherwise specifically specified by a mutually acceptable written contract between GEP and its customer. (b) Sales of New Equipment:GEP warrants that any sale of new equipment manufactured by others will conform to the description stated.The written warranty of manufacturer,if any,is hereby assigned and transferred to the customer.Except for the manufacturer's warranty,if any,goods manufactured by others are sold by GEP AS IS. (c) Warranty on rental:GEP warrants only that rental equipment,when delivered,is in good operating condition.If the equipment is not in good operating condition due to no fault of the customer and the customer notifies GEP Promptly,GEP shall thereupon(at its option)either repair the equipment or rent replacement equipment,subject to availability.Transportation and incidental expenses will be bome by the customer. (d) No Warranty of fitness:GEP makes no warranty as to fitness of any goods or services for a particular purpose.GEP's sole obligation is to supply goods or perform services as specified by the customer.Without limiting the generality of the foregoing,GEP makes no warranty regarding the performance or durability of any equipment in salt or sea water applications.(e)EXCLUSIVE WARRANTY: THE WARRANTIES SET FORTH ABOVE ARE EXCLUSIVE AND ARE IN LIEU OF ANY WARRANTY OF MERCHANT ABILITY. FITNESS FOR A PARTICULAR PURPOSE OR OTHER WARRANTY OF QUALITY,WHETHER EXPRESS OR IMPLIED,GEP'S REPAIR OR REPLACEMENT OF DEFECTIVE MATERIALS OR WORKMANSHIP FOR THE PERIOD OF TIME PROVIDED ABOVE SHALL CONSTITUTE FULFILLMENT OF ALL LIABILITIES OF GEP TO THE CUSTOMER WITH RESPECT TO OR ARISING OUT OF THE GOODS,WHETHER BASED ON CONTRACT,NEGLIGENCE,STRICT LIABILITY,PRODUCT LIABILITY OR OTHERWISE. (e) No Authority to Make Express Warranties:No agent of GEP except the president and executive vice-president has the authority to make express warranties on behalf of the corporation.No express warranty shall be enforceable against GEP unless it is in writing, signed by the president or executive vice-president. 2.PROCEDURE FOR WARRANTY CLAIMS GEP shall not be responsible for any warranty work unless written notice of claim is delivered to GEP within 60 days of the date of delivery to customer and customer delivers the goods to GEP,freight prepaid. 3.LIMITATIONS OF LIABILITY (a) GEP's liability on all claims of any kind,whether based on contract,indemnity,warranty,tort(including negligence),strict liability or otherwise,for loss or damage arising out of,connected with,or resulting from the contract,or from the performance of breach thereof,or from any goods or services covered by or furnished under the contract or any extension or expansion thereof Including remedial warranty efforts),shall in no case exceed the greater of either(1)$5,000 or(2)the contract price of a lump sum contract or the price of work completed if the contract is being performed on a cost-type basis.Except as to title to any goods fumished,all such liability shall terminate upon the expiration of the warranty period specified in the article entitled"Warranty"above. (b) In no event,whether based on contract,indemnity,warranty,tort(including negligence),strict liability or otherwise,shall GEP,its employees and suppliers be liable for special,incidental,exemplary or consequential damages including,but not limited to,loss or profits or revenue,loss of use of any property,cost of capital,cost of substitute equipment,facilities or services downtime costs,or claims from the customer's customers.If the customer is fumishing GEP's goods or service to a third party by contract,the customer shall obtain from such third party a provision affording GEP and its suppliers the protection of this and the preceding paragraph 3(a). 4.EXCUSABLE DELAYS (a) GEP shall not be liable for delay due to causes beyond its reasonable control:acts of god acts of the customer,prerequisite work by others:acts of civil or military authority:govemment priorities;fires;strikes or other labor disturbances;floods;epidemics;war,riot; delays in transportation or car shortages;inability to obtain or delays in obtaining,due to causes beyond its reasonable control, suitable labor,materials,or facilities:or additional repairs not reasonable foreseen in the original work.In the event of any such delay,the time of performance shall be extended for a period equal to the time lost by reason of the delay. (b) in the event GEP is delayed by acts of the customer or by prerequisite work by other contractors or suppliers of the customer,GEP shall be entitled to an equitable price adjustment in addition to extension of the time of performance. 5.CHANGES,DELETIONS AND EXTRA WORK The customer,without invalidating the contract,may make changes by altering,adding to or deducting from the general scope of the work, the contract price being adjusted accordingly.All such work shall be executed under the conditions of the contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change.If the parties agree upon a price adjustment at the time of the change,it shall be reduced to writing and signed by both parties.In the absence of such written agreement,GEP shall be entitled to price adjustment which results in a price for the work done or goods supplied sufficient to pay GEP's cost(including an allocable share of overhead)and to provide a reasonable profit margin. 6.CUSTOMER WARRANTY OF SPECIFICATIONS In any case where the customer provides specifications for the fabrication of any part or parts,the customer warrants the adequacy of the specifications.Further,the customer warrants that GEP's fabrications of such part or parts will not infringe upon any p atent and agrees to indemnify GEP and to hold GEP harmless from any liability arising from any claims of patent infringement. 7.SALES AND SIMILAR TAXES In addition to the price herein,the customer shall pay,or reimburse GEP for,the gross amount of any present or future sales,use, excise,value-added or other similar tax applicable to the sale or furnishing of any services or goods hereunder, or to their use by the customer. 8.DELIVERY Unless otherwise specified,delivery of new equipment will be f.o.b.factory.Delivery of used equipment or equipment serviced by GEP will be f.o.b.GEP's shop.All risk of loss shall pass to customer when delivered to a common carrier or to customer's agent. 9.PAYMENT AND SECURITY FOR PAYMENT (a) Payment terms are net 30 days from date of shipment or from the date the customer is notified that the goods are ready to ship, whichever is earlier. (b) Customer agrees to pay such invoices timely without set-off for claims arising from other transactions. (c) If at any time before delivery GEP reasonably believes that customer may be financially unable to perform,GEP may require full or partial advancement payment and suspend performance until such payment is received.If payment is not received,GEP may terminate this contract and recover termination charges insufficient in amount to pay GEP's costs(ncuding an allocable share of overhead)and a reasonable profit margin. (d) Customer hereby grants to GEP a security interest in any good sold or serviced hereunder.Customer authorizes GEP to file this contract as a financing statement. (e) For work performed in GEP shop,GEP,at its option,may retain possession of goods ordered or services under the contract until its charges for such goods or services are paid.GEP may,upon not less than seven days written notice by certified mail to the customer at the customers last known address,sell the goods at public or private sale and apply the net proceeds to GEP's charges. 10.PRICING Due to possible material shortage and price adjustments,all prices quoted by GEP for new equipment or parts are subject to change without notice and may be increased if GEP's suppliers increase the price GEP must pay for such new equipment or parts.In such case, the actual increase shall be passed on to the customer under this contracL Whenever possible,price protection and firm deriver commitments will be secured by GEP. 11.ROUTING Routing of all goods sold by GEP is subject to GEP's sole discretion unless otherwise agreed upon in writing by GEP. 12.CANCELLATIONS The customer may cancel this order only upon written notice to GEP and payment to GEP of reasonable cancellation charges as determined by GEP. 13.RETURNED GOODS Written permission must be obtained from GEP before the customer returns any material for any reason.Material returned for credit will be subject to GEP inspection.All returned new equipment shall be in new condition in original cartons and packing.All returns will be subject to a restocking charge of not less than 15%of the price of such goods at the time of original shipment.All materials returned must be shipped to GEP transportation charges prepaid.Products which are obsolete or on special order are not returnable. 14.HAZARDOUS MATERIALS Hazardous materials shall be removed from all equipment entering GEP's premises,whether being returned or sent in for service.Any cost of disposal of such material shall be bome by the customer as a charge additional to the price quoted unless such disposal was specifically included in the price quotation. 15.ATTORNEY'S FEES,GOVERNING LAW In the event it becomes necessary to put this account into the hands of an attorney to enforce collection of any amount due GEP, customer agrees to pay all necessary costs and reasonable attorney's fees. Customer agrees that any legal proceeding arising out of this contract shall be filed in Kng County Superior Court.This contract shall be governed by Washington law. 16.COMPLETE AGREEMENT This contract contains the complete agreement between the parties,and no modification,amendment,revision,waiver or other change will be binding on GEP unless assented to in writing by GEP's authorized representative.An oral or written representation,warranty, course of dealing or trade usage not contained or referenced herein will not be binding on GEP.The invalidity,in whole or pad,of any of the foregoing articles or paragraphs of the contract will not affect the remainder of such article or paragraph or any other article or i paragraph of the contract. November 1,2004 GEP Terms of Sale MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Melissa Drewry Action Agenda _X Public Hearing Other DEPARTMENT: Support Services EXT: 589 COMMISSION MEETING DATE: October 2, 2018 Agenda Item # g 3 Commissioner staff to complete) BRIEFING DATE: September 10, 2018 BRIEFING PRESENTED BY: Frank Pinter [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Request for Proposal (RFP) for Mason County Real Estate Professional Services BACKGROUND: Richard Beckman, Beckman Realty Group, has been under contract with Mason County since October of 2016 with a one year extension granted for 2018. Currently, this contract is set to expire October 24, 2018. RECOMMENDED ACTION: Approval of the RFP for Mason County Real Estate Professional Services. BUDGET IMPACTS: Unknown at this time, as all submissions will be competitive. ATTACHMENT(S): Request for Proposals Notice IAProperty Mng\RFP\RFP action agenda.doc Mason County Support Services 411 North 5`"Street Shelton,WA 98584 REQUEST FOR PROPOSAL Mason County Real Estate Professional Services I. Purpose of Request Mason County Support Services is requesting proposals for the furnishing of all staffing and services necessary to provide real estate services on a competitive level for 2019/2020.The Mason County Real Estate Professional contract will be issued no later than December 31,2018 with an option for the County to extend the agreement for two years.The Mason County Real Estate Professional contractor and the Mason County Board of Commissioners will review the contractual arrangement at the conclusion of the first year to determine if the option will be exercised.The County's needs are outlined in the following Request for Proposal(RFP).Real Estate Services desired are for the contractor to market and offer for sale current Mason County surplus properties and additional services as might be deemed necessary. II. Estimated Timeline(all dates except Deadline for Proposals are estimates) Issue RFP October 2, 2018 Deadline for Submittal of Proposal October 23, 2018 Selection No later than December 31, 2018 Proposers are invited to gain additional information by contacting Mason County Support Services(360) 427-9670,ext.530 and scheduling an appointment with Frank Pinter. III. All proposals should be sent to: Frank Pinter,Support Services Director 411 North 5th Street Shelton,WA 98584 (360)427-9670,ext. 530 • All proposals must be in a sealed envelope and clearly marked in the lower left-hand comer: RFP- Mason County Real Estate Professional Services.All proposals must be received by 4 p.m.on October 23,2018. Two(2)copies of the RFP must be presented.No faxed or telephone proposals will be accepted. • Proposals should be prepared simply and economically,providing a straightforward, concise description of provider capabilities to satisfy the requirements ofthe request. Special bindings, colored displays,promotional materials,etc. are not desired. Emphasis should be on completeness and clarity ofcontent. All proposals must include the following information: • The names of individuals from the firm who will be working on the project and their areas of responsibility. • A proposal of any program requirements the proposer would recommend based on a one-year contract. • Proposed financial agreement for real estate services. • A sample property marketing and sales strategy. • A short narrative of how the proposer intends to implement a real estate program for the County. • An explanation of needs or requirements the contractor would need from the County. • Acknowledgement that employees may be required to pass a criminal background check to access any County buildings,especially the courthouse. • Disclosure of any conflict of interest. • Current list of County Surplus Real Estate is available on request. • Proposer to submit Attachment"A"Acknowledgement with proposal. IV. Selection Criteria The ultimate objective of this RFP is to provide quality and dependable services to the Mason County Board of Commissioners.Accordingly,the County will select the successful contractor after evaluation of the following RFP elements: 1. Compensation to the County-financial proposal 50% Competitiveness of the proposed contract cost of the same or superior quality as those offered by competing proposers. Proposer should state the sales percentage of each sale the contractor desires form each transaction. 2. Marketing Plan for the sale of County Real Estate 25% 3. Experience of contractor and knowledge of local real estate market 25% Total criteria weight 100% V. Terms and Conditions • The County reserves the right to reject any and all proposals and to waive minor irregularities in any proposal. • The County reserves the right to request clarification of information submitted and to request additional information from any proposer. • The County reserves the right to award any contract to the next most qualified contractor if the successful contractor does not execute a contract within thirty(30)days after the award of the proposal. • Any proposal may be withdrawn,up until the date and time set for opening of the RFP's.Any RFP not so timely withdrawn shall constitute and irrevocable offer for a period of ninety(90)days,to sell to the County the services described in the attached specification,or until one or more of the proposals have been approved by the County Commissioners,whichever occurs first. • The contract resulting from acceptance of a RFP by the County,shall be in a form supplied or approved by the County and shall reflect the specifications in this RFP.The County reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP and which is not approved by Mason County. • The County shall not be responsible for any costs incurred by the firm in preparing,submitting or presenting its response to the RFP. • Failure to submit all required items in response to this RFP shall result in rejection of any proposal not so complying. VI. Scope of Services The proposer shall provide services of the highest quality and dependability,during the days and hours listed below: Mason County Real Estate Professional Services: Work to be completed at discretion of the contractor January 1,2019 to December 31,2020 with an option for the County to extend the agreement for two years. VII. Compensation • Please present detailed information on the firm's proposed fee schedule(percentage or per transaction)for the specifications proposed and for any variation for non-routine services, inclusive ofany other applicable governmental charges. • In the event of a contract award,proposers shall be required to submit an itemized statement in the form specified by the County and approved by the appropriate County representative,which shal 1 specifically set forth the services performed and the applicable fee charged by the contractor. VIII. Contractor Insurance Requirements.All insurance provided shall be primary and non-contributory. 1. Commercial General Liability. Limits shall be no less than$1,000,000 per occurrence for all covered losses and no less than$2,000,000 general aggregate; 2. Workers'Compensation. Workers'compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than$1,000,000 per accident for all covered losses; 3. Business Auto Coverage. $1,000,000 combined single limit per accident for bodily injury and property damage; 4. Excess or Umbrella Liability Insurance. If used to meet the limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. 5. Contractor Errors and Omissions Liability. $1,000,000 per occurrence and as an annual aggregate. IX. Independent Contractor It is the intention and understanding of the County that the Contractor shall be an independent contractor and that the County shall be neither liable for nor obligated to pay sick leave,vacation pay or any other benefit of employment,nor to pay any social security or other tax that may arise as an incident of employment. Contractor shall pay all income and other taxes as due. Industrial or other insurance that is purchased for the benefit of Contractor shall not be deemed to convert this Contract to any employment contract. It is recognized that Contractor may or will be performing services during the term of the Contract for other parties and that the County is not the exclusive user of the Contractor's services. X. Equal Opportunity Employer Mason County is an equal opportunity employer. We strive to create a working environment that includes and respects cultural,racial,ethnic,sexual orientation and gender identity diversity. Women,racial and ethnic minorities,persons of disability,persons over 40 years of age,veterans or people with military status,and people of all sexual orientations and gender identities are encouraged to apply. Attachments:Acknowledgment Attachment A ACKNOWLEDGMENT OF CERTAIN CONDITIONS OF MASON COUNTY REAL ESTATE PROFESSIONAL SERVICES In the event of a successful award of contract,proposer acknowledges that: He/She will be able to comply with the insurance requirements of the Real Estate Services Contract and to provide in a timely manner,a certificate of insurance. He/She will have in their possession,or will obtain prior to contract commencement,a valid business registration,as well as all other required permits or licenses required by the State of Washington,Mason County or any other lawful authority. Proposer: Signature Date Name(please print) Company Name Request for Proposals Mason County is requesting proposals for the furnishing of all staffing and services necessary to provide real estate services on a competitive level for 2019/2020 with a possible option to extend up to two years. The County's needs are outlined in the Request for Proposal (RFP). Real Estate Services desired are for the contractor to market and offer for sale current Mason County surplus properties and additional services as might be deemed necessary. Deadline for submittal of RFPs, 4:00 p.m.,Tuesday, October 23, 2018. 411 North Sth Street, Shelton, WA 98584 To request the proposal specifications: #1854 �Tp Download from website: www.co.mason.wa.us./rfp Email: fpinterCcbco.mason.wa.us Phone requests: 360-427-9670 ext. 530 or Contact: Frank Pinter Mason County is an Equal Opportunity Employer MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Alex Paysse Action Agenda _X_ Public Hearing Other DEPARTMENT: EXT: 279 Community Services Environmental Health COMMISSION MEETING DATE: 10/2/2018 Agenda Item # �{ Commissioner staff tb complete) BRIEFING DATE: 9/24/2018 BRIEFING PRESENTED BY: Alex Paysse and Katie Otanez [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Public commission meeting to review/approve Closure Response Plan relating to a water quality reclassification. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In September 2017 WSDOH reclassified approximately 1,220 acres of the Annas Bay Commercial Shellfish Growing area from "Approved"to"Conditionally Approved". In response to this water quality downgrade, Mason County staff from Environmental Health has developed a Shellfish Protection District and the following Response Plan per RCW 90.72.045. BUDGET IMPACTS: No budget impacts RECOMMENDED OR REQUESTED ACTION: Approval of the 2018 Annas Bay Closure Response Plan ATTACHMENTS: Copy of 2018 Annas Bay Closure Response Plan. 9/24/2018 MASON COUNTY COMMUNITY SERVICES Annas Bay Shellfish Protection District Closure Response Plan August 2018 A committee of citizens, businesses and governments is launching a plan to: • Protect public health • Reduce water pollution • Meet state and federal water quality standards • Ensure that water quality standards are maintained Prepared by Katie Otanez Environmental Health Specialist Mason County Public Health This document is also available online at: http://www.co.mason.wa.us/health/environmental/water-quality/hood-canal-projects-grants.php r Wvhingtini State Departmmf of O /Heal th A This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement PC-01J18001 through the Washington State Department of Health. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency or the Washington State Department of Health, nor does mention of trade names or commercial products constitute endorsement or recommendation for use. This project has been developed with assistance from the Hood Canal Coordinating Council's Hood Canal Regional Pollution Identification and Correction Program. Table of Contents Definitions of Acronyms ....................................................................... Page 2 A. Purpose of the Annas Bay Shellfish Protection District ................................ Page 3 B. Background Information and History ..................................................... Page 5 C. Strategy for Water Quality Improvement ................................................. Page 14 References ....................................................................................... Page 15 Appendix A: Work Plan Matrix ............................................................... Page 16 Appendix B: Additional Resources ........................................................... Page 17 Annas Bay Shellfish Protection District—Closure Response Plan Page 1 List of Acronyms DOH Washington State Department of Health FC Fecal coliform FDA Food and Drug Administration ECY Washington State Department of Ecology HCCC Hood Canal Coordinating Council HCRPIC Hood Canal Regional Pollution Identification and Correction Program LOSS Large On-Site Septic System MCD Mason Conservation District MCPH Mason County Public Health NSSP National Shellfish Sanitation Program OSS On-site Septic System RCW Revised Code of Washington O&M Operation&Maintenance SPD Shellfish Protection District TMDL Total Maximum Daily USGS United States Geologic Survey Annas Bay Shellfish Protection District—Closure Response Plan Page 2 A. Purpose of the Annas Bay Shellfish Protection District Introduction In September 2017 the Washington State Department of Health(DOH)changed the classification of approximately 1,220 acres of the Annas Bay Commercial Shellfish Growing Area from Approved to Conditionally Approved(Figure 1).This classification change is in response to Marine Station 314 failing the National Shellfish Sanitation Program (NSSP)water quality standards for Approved classification in the 2016 Annual Report. An increased frequency of flooding of the Skokomish River and the predictable pollution conditions associated with flooding of the Skokomish Valley contributed to the classification change.This new Conditionally Approved area of Annas Bay was previously and routinely closed using emergency guidance due to flooding of the Skokomish River. The new Conditionally Approved Area will maintain the same conditions as the emergency closures of the past. The Conditionally Approved area of Annas Bay will be closed to shellfish harvest when the Skokomish River exceeds 1 S feet at USGS Station 12061500 ("Skokomish River near Potlatch'). Closures due to flooding will last one week after the river drops below 1 S feet(Swanson,2017). When a commercial shellfish area's classification is downgraded due to poor water quality,the local county authority must create a Shellfish Protection District(SPD)and implement a response program.An SPD is a designated region wherein nonpoint pollution threatens the water quality upon which the contamination or restoration of shellfish farming is dependent(RCW 90.72,2008). RCW 90.72.045—The County legislative authority shall create a Shellfish Protection District and establish a shellfish protection program to address causes of pollution within one hundred eighty days after the department of health, because of water quality degradation due to ongoing nonpoint sources of pollution,has,after June 11, 1992, closed or downgraded the classification of a recreational or commercial shellfish growing area within the boundaries of the county. Mason County Public Health(MCPH)has developed this SPD Response Plan in cooperation with stakeholder groups affected by the Annas Bay downgrade. Work completed is being funded by HCCC's HCRPIC program and MCPH will not be requesting County funds in way of a fee or tax.This document serves as the strategy to address the classification change of commercial shellfish growing areas. This strategy complements other water quality work that is being done in the area. MCPH will be working within HCRPIC structure and collaborate with partners including Skokomish Tribe, DOH and ECY.The HCCC is closely coordinating work being done in Hood Canal. Annas Bay Shellfish Protection District—Closure Response Plan Page 3 Who is involved? • Citizens of Mason County within the Shellfish Protection District • Hood Canal Coordinating Council • Mason Conservation District • Mason County Public Health • Mason County Shellfish Growers • Skokomish Tribe • Washington State Department of Ecology • Washington State Department of Health Figure 1.New Annas Bay Conditionally Approved area with marine sampling stations. Annas Bay Shellfish Protection District—Closure Response Plan Page 4 B. Background Information and History Description of the Annas Bay Study Area Annas Bay is located in the"Great Bend"of Hood Canal along the shoreline area between Potlatch and Union.The Skokomish Indian Reservation occupies most of the nearshore upland area.The Skokomish River discharges a significant amount of freshwater along the eastern shoreline of the growing area and has developed a significant delta that makes up approximately half of the growing area(White,2012).Major sub-basins of the Skokomish River include the North Fork Skokomish River, South Fork Skokomish River and Vance Creek.The lower Skokomish Valley has several streams contributing to the drainage,the largest being Purdy Creek, Weaver Creek and Hunter Creek. The Skokomish Valley primarily has single family homes and significant agricultural practices for the area,mostly in the form of cattle grazing.The Skokomish River frequently floods the agricultural land and inundates affected septic tanks in the flood zone.The 2012 DOH shoreline survey concluded that based on Ecology's 2001 TMDL study and DOH's observations,the Skokomish River is the most significant contributor to FC bacteria to the commercial growing area(White,2012).Numerous studies have been conducted in the valley and Skokomish River watershed to address the flooding issues.For our current strategy we will be looking at septic systems,agriculture, pet waste and wildlife as potential sources of contamination. The current SPD boundaries have been expanded from the 2006 SPD boundaries.The updated Annas Bay SPD encompasses the Conditionally Approved area and has expanded to include the Skokomish Valley,Potlatch and the Skokomish Sewer District. Specifically,the SPD extends west to 47.374443°N, 123.150412°W past the Skokomish Sewer District, along Union Ridge to 47.270750°N, 123.153089°W and the up Skokomish Valley to 47.331390°N, 123.322897°W (Figure 2). Classification Changes The Skokomish River frequently floods agricultural land and private residences in the lower valley and delta. By the late 1990s, DOH established an emergency closure condition designating portions of Annas Bay and Hood Canal 6 growing areas to be closed when the Skokomish River exceeds 15 ft at USGS Station 12061500. Annas Bay experienced a downgrade in 2005 which reclassified 300 acres of growing area from Approved to Prohibited.The first Annas Bay SPD was created in 2006 and the Response Plan was implemented from 2006-2008. Work that was completed during the 2006 SPD included extensive shoreline monitoring,education and outreach events, sanitary surveys and correcting identified failing septic systems(Book,2008). From the work completed by MCPH and partners the downgrade area was upgraded to an Approved status in 2009(Schultz,2012). The emergency closure conditions previously established were in place during the 2006 SPD work and remained after the downgraded area was reclassified. Annas Bay Shellfish Protection District—Closure Response Plan Page 5 Emergency closures are triggered by specific conditions that are expected to occur infrequently (1-2 times a year). The Skokomish River has been experiencing these conditions more than 1-2 times a year which suggests the emergency closure program isn't appropriate for the growing area. DOH reserved to leave the emergency closure conditions in place until a trend of decreased marine water quality was observed. Once Station 314 failed to meet standards, DOH reclassified 1,220 acres to Conditionally Approved with the same condition as the emergency closures. Since the current condition is the same as the previous emergency closure condition the growing area only maintains the current Conditionally Approved classification. Annas Bay Shellfish Protection District Mason County, WA o ry z Na �. 0 11.75 1.5 3 Miles Fin,HERE.CeLcure,inks;.&aia,0�c.TaStlFet7 ffic�ntrl ter-atre`P.e-'s Boundodm [�2017 Annas Bay SPD Boundary Union Marina-Conditionally Approved An nas Say A-Approved _ Annas Bay B-Cond tionaNy Approved f :.. Annas Bay D- Undassified Skokomish lndan Reservation Figure 2. Updated boundary for the 2017 SPD to include the Skokomish Valley and Potlatch. Annas Bay Shellfish Protection District—Closure Response Plan Page 6 Water Quality Monitoring DOH evaluates, classifies,and monitors commercial shellfish growing areas to meet NSSP standards for commercial shellfish harvest.The Annas Bay Growing Area has 11 active shellfish companies managing and harvesting shellfish(clams and oysters).Annas Bay is regularly monitored throughout the year to allow seasonal conditions to be examined.All marine stations must be sampled at least six times per year during open status,however Annas Bay is typically sampled 12 times per year to allow a more comprehensive evaluation of water quality. Marine station 314 failed to meet standards in 2015 and 2017.All Annas Bay marine sample stations have met standards in 2018(Figure 3 and Table 5). Station 314 was added to the regular sampling schedule in 2012 when shoreline property owners near that station wanted to lease their tide land for commercial shellfish harvest. Once the marine water station had the required 30 sample set, DOH was able to classify the portion of the growing area near Station 314 and allow commercial shellfish harvest. Fecal Coliform Rolling Estimated 90th Percentiles Annas Bay* so 45 " Failing(43FC/100mI) � mo E p 35 u V 30 Thre3tenedJ3Q�FC/kClf3ir,t.J_ _ — "� ... .. � �. 25 2 15 10 station -197 _ �•198 'includes data collected ----206 during all conditions —314 Zfl�� 1fl�Z Za��' Z�1� 141' 1Q1� 1,011 1160 211 Figure 3.Rolling estimated 90th percentiles for marine stations 197, 198, 206 and 314 through May 2018 (DOH). Annas Bay Shellfish Protection District—Closure Response Plan Page 7 Table 1. Summary of Marine Water Data Growing Area: Annas Bay Sampling Event Type: Regulatory Maximum Number of Samples: 30 Station Classification Date Range Range GeoMean E90th Meets Number (FC/100 mL) (FC/100 mL) (FC/100 mL) Standard 261Approved 11/4/2015 -5/21/2018 1.7-49.0 2.5 6.9 Y 202 Approved 11/4/2015 -5/21/2018 1.7-33.0 2.8 8.8 Y 203 ; Approved 11/4/2015 - 5/21/2018 1.7-33.0 3.1 8.9 Y 204 'q Approved 11/4/2015- 5/21/2018 1.7- 13.0 2.3 4.9 Y 205 '` Approved 2/10/2015- 8/16/2017 1.7-46.0 2.2 5.2 Y 195 Conditionally 11/4/2015-5/21/2018 1.7-49.0 4.4 13.9 Y Approved 196 Conditionally 11/4/2015- 5/21/2018 1.7-31.0 3.8 13.1 Y Approved 197 Conditionally 11/4/2015- 5/21/2018 1.7-79.0 5.7 29.5 Y Approved 198 Conditionally 11/4/2015-5/21/2018 1.7-49.0 6.5 24.4 Y Approved 199 Conditionally 11/4/2015-5/21/2018 1.7- 110.0 3.5 14.4 Y Approved 200 Conditionally 11/4/2015-5/21/2018 1.7-26.0 3.4 11.4 Y Approved 206 ' Conditionally 11/4/2015 -5/21/2018 1.7- 130.0 5.0 26.4 Y Approved 299 Conditionally 11/4/2015 -5/21/2018 1.7-33.0 4.7 17.6 Y Approved 300 Conditionally 11/4/2015 - 5/21/2018 1.7-49.0 4.7 20.4 Y Approved 314 Conditionally 11/4/2015 -5/21/2018 1.7- 140.0 8.1 37.2 Y Approved The standard for approved shellfish growing waters is fecal coliform geometric mean not greater than 14 organisms/ 100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL.The above table shows bacteriological results in relation to program standards. Growth and Development MCPH will be addressing septic systems, agriculture, wildlife, and stormwater as potential sources of contamination. MCPH works with MCD to address agricultural concerns. If MCPH identifies a farm or any agricultural activities that could use technical assistance to decrease the bacterial runoff from their land we refer the landowners to MCD to develop a Farm Plan or Conservation Plan. MCD has been working with farms and farmers in the area before the downgrade occurred. High winter water fowl population are observed in the growing area each Annas Bay Shellftsh Protection District-Closure Response Plan Page 8 year. Wildlife issues are approached with homeowner education about avoiding attracting and feeding wildlife and wildlife's connection to water quality and commercial shellfish harvest. Since agriculture issues are referred to MCD and wildlife issues are educated on and referred to WDFW in the rare enforcement case,MCPH will be focusing their work on on-site septic systems and the stormwater in places that affect the drainage area.MCPH will work collaboratively with stakeholders, agencies and residents to identify OSS that are at risk,verify the system is functioning as designed and mitigate risk as possible. Annas Bay SPD has 1,916 individual parcels. There are 737 parcels designated for residential use which could be single family homes,multi units,condos, mobile home parks,and vacation homes and cabins(Table 2).According to an O&M database report,there are 713 parcels that have an existing OSS.There is a biosolids recycling facility within the district that services Mason County and surrounding counties.No bacterial impact to surface water has been identified or documented although the suspected nutrient loading impacts on groundwater remain controversial.The Skokomish Sewer District is owned and operated by the Skokomish Tribe,but it is unknown to MCPH which parcels,on or off the reservation, are hooked up to the sewer or where the sewer lines are located. Potlatch State Park abandoned their LOSS and hooked up to the Skokomish Sewer in 2012 (Schultz,2012). One LOSS remains in the SPD.Minerva Beach Resort is located on the shoreline in the northern part of the district next to Potlatch State Park.This LOSS has previously experienced a failed drainfield that was inundated during king tides. After denying the offer to hook up to the Skokomish Sewer,Minerva Beach Resort opted to use the State Park's abandoned drainfield as a temporary solution.The septic tank that remains behind their bulkhead on the shoreline was repaired for leaks in early 2000s and has shown no further problems even after high shoreline hits were observed again in 2011. Minerva Beach Resort is currently seeking a grant from the Army Corps of Engineers(USACE)to re-do their bulkhead, shoreline and address their septic tank location issues.This LOSS remains"In Failure"according to DOH.Minerva Beach Resort LOSS's permit expires June 30, 2019. Whether they secure USACE funds or otherwise,the LOSS will have to have an alternative plan in place to bring the system into compliance by June 2019. Due to the prolific use of individual on-site septic systems in the SPD, MCPH will be concentrating on identifying high risk systems which could be from lack of O&M, high shoreline samples,unresolved septic issues, identified pollution sources or otherwise(Appendix B). Table 2. Land use designation in the Annas Bay SPD by parcel. Land Use Designation Number of Parcels Residential 737 Commercial 2 Trade 15 Services 40 Recreational 13 Resource 337 Undeveloped 772 Annas Bay Shellfish Protection District—Closure Response Plan Page 9 vv Anna's Bay On-Site Se11 ptic Systems: Type of OSS by Parol I � ME Ml , — M N F&MV 5"Page IM,' LOSS I 2017 Aonas Bay St,Bwrldwy - � N IM Ekr Ltanna-G7nd n3tN Avpruv i A tas bay A• fovea � SkoSkomsf!Indan RE°yEt abun Figure 4.The figure above was created from a 6/15/2018 O&M database report. Conventional OSSs are comprised of a tank and a drainfield often with a pump tank and rely on the availability of soil for effluent treatment.Alternative OSS's are lacking sufficient soil for effluent treatment and must include alternative treatment methods.Community OSS's are individual septic tanks with a shared drainfield. Large OSS's(LOSS)have individual tanks and a shared drainfield that services over 3,500 gal/day. LOSSs are regulated by DOH. Seepage pits consists of a tank and vertical pit or dry well to disperse effluent. Seepage pits are no longer permitted.The Skokomish Sewer is privately owned and operated by the Skokomish Tribe but is regulated by ECY.A permitted biosolids treatment and land application facility is also located in the SPD. Table 3.Distribution of OSS Type in SPD by percentage. Conventional Alternative Community Seepage Pit LOSS Biosolids Facility 637 57 8 3 1 1 Annas Bav Shellfish Protection District—Closure Response Plan Page 10 Annas Bay cin-Site Septic Systems: Age of CESS by Parcel' 064A94 20 117 Anna�,Bay SPO Ruft"ry N r J �Qd244 s45 � .. yyn exdri Figure 5.The figure above was created from a 6/15/2018 O&M database report. Mason County lacks property records on a large portion of OSS, specifically their install date (Table 4).The Skokomish Valley houses the majority of OSS with an unknown install date or one prior to 1950. Systems with unknown install dates are of increased concern.Although ongoing O&M will increase the life of an OSS,they do depreciate and deteriorate over time. Older systems are at a higher risk of contributing to surface water pollution.MCPH will focus on these systems by completing sanitary surveys, sampling and offering rebate incentives for O&M. Table 4. Distribution of OSS age in SPD by percentage. 2010-2019 2000-2009 1990-1999 1980-1989 1970-1979 1960-1969 1950-1950 Prior to 1950 or Unknown 49 156 191 63 64 30 8 146 Annas Bay Shellfish Protection District—Closure Response Plan Page 11 Annas Bay On-Site Septic Systems. O&M of OSS by Parcel oss OIL" 414.*WM9 NIX I11K.tr M V. CLII.-M t4t�glCtS�IKa nu+t �' ®t��Riticzttl 3L Sxr3pnLE113tttE � t i` .� ., -� 2DI7 Arenas Say SPD Dcuodwa unto"manna Goflawna(M Appt'WC-i, Annas Bav A-Appfov+ std Annas Say S-Concit:onaly Mcg----! r'. Annits Bay R.Undasstlied r z Skdomrsh Indan Reservabm ot «••.," _.... '�`�"• '—•�- Ec, «E'+E ia`" a �s- r a2+•�+raslt Figure 6.The figure above was created from a 6/15/2018 O&M database report. Maintenance schedules and authorized inspectors are determined by the type of system(Table 6). MCPH will first prioritize systems with no record of maintenance and then systems that are overdue for maintenance. HCRPIC had secured funds for O&M incentives in the form of rebate vouchers. Vouchers may be used for pumping,O&M, upgrades(i.e. installing risers or effluent filters)or any repairs that are needed. Table 5. Distribution of OSS Maintenance status in SPD by Percentage. Maintenance Current Maintenance Overdue No Record of Maintenance Maintenance Not Tracked 392 198 109 8 Annas Bay Shellfish Protection District—Closure Response Plan Page 12 Table 6. Mason County OSS Maintenance Schedule. Septic System Type ATU, Conventional Glendon, Conventional Pressure & Mound & Recirculating, Non- Gravity Open Bottom Sand Filter Gravel Filter, Residential & Sandfilter Sub-Surf. Commercial Drip, Textile Filter Inspection Frequency Annually, Every 3 years Annually Annually Annually Testing may be required Approved Service Provider O&M Homeowner, Homeowner, Homeowner, Specialist, Pumper, Pumper, O&M O&M Proprietary O&M O&M Specialist Device Specialist Specialist Specialist Licensee History of Water Quality Projects in Annas Bay ❖ 1996-2002 Mason County Septic O&M Program ❖ 1998-2001 Mason County Land Acquisition and Restoration ❖ 1998-2001 Agricultural BMP Implementation ❖ 2002-2007 TMDL Septic and Agricultural Implementation ❖ 2002-Present Voluntary Septic O&M Program ❖ 2006-2007 Annas Bay SPD Restoration Study ❖ 2007-Present Skokomish Estuary Restoration ❖ 2008-2011 Shorebank Septic System Loan Program ❖ 2011-Present Craft 3 Septic Loan Program ❖ 2012 Potlatch State Park Sewer Conversion ❖ 2013-Present Hood Canal Regional PIC Program ❖ 2016-Present Skokomish Fish Parcel Shellfish Enhancement ❖ 2016-Present Skokomish HAB Monitoring Annas Bay Shellftsh Protection District—Closure Response Plan Page 13 C. Strategy for Water Quality Improvement Our goal is to take immediate steps to: • Protect public health • Reduce water pollution • Meet state and federal marine water quality standards for commercial shellfish harvesting • Ensure that marine water quality is maintained Tasks: 1. Plan and coordinate Closure Response Plan development and implementation • MCPH coordinated with DOH, HCCC, and the Skokomish Tribe to develop this closure response plan. 2. Monitor marine and fresh water quality • DOH will continue to sample designated marine water stations for FC and MCPH will develop a sampling plan with shoreline and upland sampling on OSS risk identification and septic O&M.MCPH will work with HCCC to revise HCRPIC 3 work plan,Skokomish Tribe will work on tribal land 3. Control OSS pollution sources • MCPH will use our Risk Assessment Table,Mason County O&M database and previous successful tools to find,track, and resolve issues with OSS in the SPD(see Appendix B). The Skokomish Tribe will be investigating OSS issues on Skokomish tribal land. 4. Control agricultural pollution sources • MCPH will inventory agricultural activity in the SPD via sanitary parcel surveys and dashboard surveys and refer farmers and residents to MCD when appropriate. The Skokomish Tribe will be investigating agriculture and livestock issues on Skokomish tribal land. 5. Education and community capacity building • O&M rebates will be provided by HCCC and made available to OSS owners in the SPD. Rebates will only be offered for the duration of the current HCRPIC Phase 3 grant ending March 31, 2019.They are first come first served as funds remain available. Annas Bay Shellfish Protection District—Closure Response Plan Page 14 References Book, S.,Final Project Report for Grant#G0600332: Skokomish Annas Bay Restoration Study, Mason County Public Health, Shelton, WA. http://www.co.mason.wa.us/health/environmental/water-quality/reports/annas- bay/annas_bay_final_report_2008.pdf RCW 90.72.,2008, Shellfish Protection Districts, Washington State Legislature,Olympia, WA. Schultz,J., 2012, Sanitary Survey of Annas Bay, Washington State Department of Health, Tumwater, WA. Swanson,T.,2017,Addendum to the 2012 Sanitary Survey Report of Annas Bay, Washington State Department of Health,Tumwater, WA. White,L., S. Berbells, 2011 Shoreline Survey of the Annas Bay Shellfish Growing Area, Washington State Department of Health,Tumwater, WA. Annas Bay Shellfsh Protection District—Closure Response Plan Page 15 Appendix A:Annas Bay Shellfish Protection District Task Matrix Objective&Task Lead Agency/Partner I Timellne/Due Date I Funding Source Status Action/Products/Outcome Objective 1:Planning,Coordination and Reporting Task 1:Identify accountable agencies&create SPD Advisory Team MCPH Ongoing HCRPIC Phase 3 In progress List of advisory group members Task 2:Identify the boundaries&create a map of SPD MCPH 5/16/2018 HCRPIC Phase 3 Completed Map of boundary Task 3:Create Draft Closure Response Plan MCPH 5/16/2018 HCRPIC Phase 3 Completed Draft work plan Task 4:Ordinance creating SPD adopted by Commissioners MCPH Completed HCRPIC Phase 3 Completed Approval Task&Annual SPD Reporting to DOH MCPH August,annually Unfunded Ongoing Annual report Task 6:Monthly Progress Report to HCCC MCPH March 31,2019 HCRPIC Phase 3 Ongoing Progress Reports Task 7: Objective&Task Lead Agency/Partner Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 2:Monitor Marine and Fresh Water Qualtty Task 1:Marine water quality monitoring DOH Ongoing DOH Program Funds Ongoing Data set Task 2:Stream water quality monitoring MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Task 3:Shoreline water quality monitoring MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Task 4:Hotspot investigations via PIC process MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of sanitary surveys,dye tests,OSS failures,enforcement cases Task 5:Water quality data management MCPH,HCCC,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Task 6:Fall Storm event freshwater monitoring MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Data set Objective&Task Lead Agency/Partner Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 3:Control OSS Pollution Sources Task 1:Inventory location&risk level of OSS in SPD MCPH March 31,2019 HCRPIC Phase 3 In progress Risk assessment list including risk of drainfields impacted by flooding Task 2:Sanitary/Parcel surveys and Site Visits MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In progress Number of sanitary survey&final rating Task 3:Overdue O&M notification MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of letters sent&response Task 4:Dye test OSS of concern MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of dye tests&outcome Task 5:Follow up on unsatisfactory reports MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of reports followed up on and results Task 6:CRAFT 3 referrals MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of referrals&response Task 7:Find solution for Minerva Beach Resort LOSS DOH,Minerva Beach Resort June 30,2019 1 Program funds In progress I Have a long-term plan of action to bring their LOSS into compliance Objective&Task Lead Agency/Partner Timeline/Due Date I Funding Source Status Action/Products/Outcome Objective 4:Control Agricultural Pollution Sources Task 1:Identify location and activity of farms for GIS MCPH,MCD,Skokomish March 31,2019 HCRPIC Phase 3 In planning GIS layer Task 2:Refer farms in need of technical assistance to MCD MCPH,Skokomish March 31,2019 HCRPIC Phase 3 In planning Number of referrals,Skokomish will work on tribal land Task 3:Provide technical assistance to farms MCD,ECY Ongoing Program funds Ongoing Number of Farm Plans,Conservation Plans MCD;Number of sites referred to ECY for site visits or enforcement Task 4:Inventory timing of animal removal from flooded area MCPH,MCD Ongoing Unfunded In Planning Timeline and actions of seasonal animal removal Objective&Task Lead Agency/Partner Timeline/Due Date Funding Source Status Action/Products/Outcome Objective 5:Education&Outreach Task 1:O&M incentives MCPH March 31,2019 HCRPIC Phase 3 Ongoing Task 2:O&M Workshops MCPH TBD Unfunded TBD Annas Bay Shel yish Protection District—Closure Response Plan Page 16 MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda Q Public Hearing ❑ Other ❑ Department: Community Services Ext: 286 Date: October 2, 2oi8 Agenda Item # 9.5 (Commissioner Staff To Complete) Briefing Date: September 24, 2o18 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation of Urgency ITEM: Set a public hearing on November 6, 2o18 at 9:3o a.m.to consider a rezone request in the Belfair Urban Growth Area. BACKGROLIND: The Department of Community Services received a rezone request for the following parcel: • Rezoning parcel # 12328-23-00011 from Medium Density Residential (R-5) to Multi Family Residential (R-10) within the Belfair Urban Growth Area Request is considered an amendment to the Development Regulations(Belfair UGA Zoning Map) and is not a change to the Belfair Urban Growth Area Plan. RECOMMENDED ACTION: Board of County Commissioners shall set a public hearing on November 6, 2o3.8 at 9:30 a.m.to consider a rezone request in the Belfair Urban Growth Area. ATTACHMENT(S): Notice to Journal 9/24/2018 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, November 6, 2018, at 9:30 A.M. SAID HEARING will be to consider adopting the following Development Areas (zoning) amendment: • Rezoning parcel # 12328-23-00011 from Medium Density Residential (R-5) to Multi Family Residential.(R-10) within the Belfair Urban Growth Area. If you have questions, please contact Kell Rowen (360) 427-9670, Ext. 286. If special accommodations are needed, please contact the Commissioners' office, 427- 9670, Ext. 419. DATED this 2nd day of October 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board c: Journal- Publish 2x: October 25 and November 1, 2018 (Bill: Community Development—615 W.Alder, Shelton, WA 98584) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 10/2/18 Agenda Item # $ (� (Commissioner staff to complete) BRIEFING DATE: 9/24/18 BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to pay Jessica Koehn 10% Lead Pay from October 1, 2018 to December 31, 2018 for Lead Worker assigned duties. Background: Per the Engineers Guild Collective Bargaining Agreement (CBA), the County may designate an employee as a Lead Worker; such designation is not considered to be a "job vacancy"or"newly created" position. A Lead Worker will typically direct oversee and/or organize the work of other employees, although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. Any employee who acts as a Lead Worker will receive an additional ten percent (10%) salary for the period of time they perform that function. RECOMMENDED ACTION: Approval to pay Jessica Koehn 10% Lead Pay from October 1, 2018 to December 31, 2018 for Lead Worker assigned duties. Attachment: Temporarily Working in A Higher Class/Out of Class/Lead Pay Request Form, Section 10.3 of the CBA, and a current Job Description TEMPORARILY WORKING IN A HIGHER CLASS/ d OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay 10 Lead Pay ❑ Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name: Jessica Koehn Employee Job Title: Financial Analyst IV Department:Public Works Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: See attached page 27, from the Engineers Guild 2017-2019 CBA What specific job duties this employee will be performing outside of their current position description and for how long: With the recent turn over in the Finance Office of Public Works and to get us through the transition for the new Finance Manager,Jessica Koehn,with the longest tenure and experience,will serve as a lead employee in day to day operations,fielding questions,assisting with processes, and the training of several employees new to their positions. It is anticipated this lead designation will be for 3 months,taking us through year end. Effective Date: 10/1/2018 End Date: 12/31/2018 *Attach a copy of the employ e's current position description* Manager/Supervisor of Department Signature: Date: { \ Department Head/Elected Official Signature:� Date:GJ l E -8 Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll IRV- 10.3 NVORK tK A>r IGHKfl CLASSIC WATiUY ALIO L[?AD WORKERS A supervisor play agigtr an employee to perform the majority of the primary duties of a higher job czlassificafiotn,when those duties are not part of the employee's ctment job classification,for the purpose of A. Providing work coverage during an authorized vacation period; B. Providing work coverage during an authorized sick leave; C. Providing work coverage for an authorized leave of absence;or 1). Providing work coverage for a currently vacant position. If the employee is scheduled to work in the higher job classification for ten(10)consecutive workdays or more,the:employee Shall be,paid at the step of the sa fury nwnge for the higher classification that provides at least a fiYe percent(5%)incxease. The piny adjustinient shall commence on the first day of the work otA of classification assignment. A supervisor may tempos uily assign the duties pf a higher level job classi fication to one employee or to several employees for cress-traitxltng ptatpeses,so long as the assignment is fbr fewer than ten(.10) consecutive workdays, There shall be no dju4hnent In pay during the cross-tralnuzg tassignunent(s). Hoi,vever,the Comay not utilize this cross-training.pro vision in ordex to avoid paying for work performed outside of all euiployee's regnalar job cltnssifrcation(e.g. assigning,mtdtiple rotations of "crosstrahiitg"totaling mare 111tai tern:(10)consecutive Workdays). � No employee shall be reduced in salary or benefits when tentpotarily assigned by the County to perform the work of a lower cllassification,except in the event ora disciplinary denioUon. Lead Worker._'I'1ac County may designate an employee as a Lead Worker;such designation is riot considered to be a"job vacanoy'or"nowly creAtted position."A Lead Woricer will typically direct, oversee a.ndfor organize the work of other employees,although tho County reserves the exoltnsive right to make a Lead NVorker designation ba.464 on other factors and rationale.Tile Lead Worker I cannot Niro, tire,or discipline ether employees within the Bargaining Unit. This job classiticatiott is used at the discretion of managerrmt(and with prior approval of aIle Board of County Commissioners).A Deptartment 14cad will post within hislher Department a notice ol=intent to appoint.a Lcad Worker. Fie/she will give tial[consideration to all departmental ailiplieants before going outside his/her departmatit.Any employee who acts as Lead Worker will receive an additional ten Ix:rcent(10/'*)salary for[lie period of time they perform that filnetion. 10A aMuxAGEREIMBURSKMEN`t' Atl bargain.ling unit employees who are reclEaired to use their own vehicles for County business shall be reimbursed tit the mileage rateset by the current policy for all miles driven on such business, 10.5 LONGEVITY 7110 CUUnty shall provide additional monthly Compeasation above each eligible employee's hale � salary to recognize continuous length of service its a County employee,as follows; i t Totol YetiYerirs of Service Comoletecl Additional Pay Increment 1-10 Years 0 % 11-15 Years 1.5 % t6-20 Years 3.0% i 21-25 Years 4.5% 26 or inose.Years 6.0% i i FNX;wcaGuild and Ketal County 2i1t 7- Ung Ga.tiec ive l3nru yitiui�elgrecmefd I.:'age 27 1 1 �Ss MASON COUNTY POSITION DESCRIPTION Title:Public Works Financial Analyst Department: Public Works IV Affiliation: Engineers' Guild Reports to: Public Works Finance Mana er Supervises: N/A JOB SUMMARY:This position assists the Public Works Finance Manager and leads subordinates in fiscal procedures. Trains and develops subordinates in financial matters and procedures. Positions allocated to this class assist in the management and operation of a divisional fiscal unit. Positions are assigned responsibility for fiscal assessment and analysis of program decisions, and participate in the development and modification of program requirements. Employees in this classification will be required to perform portions or all of the duties normally falling under positions within or below this classification other than the one to which they are originally assigned. Such supplementary duties may be assigned for the purpose of project expediency and as a means of broadening the experience of the employee. Assignments of this nature will be dependent on current workload and staffing requirements. WORIURESPONSIBILITIES: Trains and develops professional subordinates in financial matters and procedures. Positions allocated to this class assigned responsibility for maintenance and reconciliation of the general ledgers for Public Works funds and monthly financial tracking and management reports. Position participates in the development and modification of the Activity Based Costing program requirements. Oversees management of grants as assigned, ensuring compliance with Fede3rgl, State and local regulatory requirements. Bill grantor agencies,maintaining the highest standards of auditing practices. Tracks and monitors preparation and analysis of departmental expenditures, inventory accounting, and BARS coding. Position prepares detailed statistical information and reports needed for budgetary process. Manages and insures appropriate Archival Records Management practices. Verifies the correctness of work performed by Public Works Accounting Techs I and IIs, and Financial Analyst III. Financial Analyst IV may perform the same duties when required. Assist employees and the public in researching record information and provide copies as requested. Performs related work as required. WORKING CONDITIONS: Works indoors in clean, climate-controlled workspace. Required to sit, talk, and hear;frequently required to use hands to: finger,feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop,kneel, crouch,bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus.The employee is occasionally required to lift or move up to 25 pounds. The position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. The employee may be required to deal with disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact,patience and courtesy at all times. QUALIFICATIONS Knowledge, Skills &Abilities: Knowledge of • Generally Accepted Accounting Principles (GAAP). • Washington State Budgeting,Accounting and Reporting System(B.A.R.S.) required for financial reporting by the State Auditors Office. • Computers, specifically Microsoft Excel and Word programs. Slrilled in: • Computerized accounting programs and spreadsheets. I Ability to: � • Handle a variety of tasks simultaneously in a calm and efficient manner. i • Communicate tactfully and courteously with the public and other employees, both in person and on the telephone. Education and Experience--Any equivalent combination of education and experience,which provides the applicant with the knowledge,skills,and abilities,required to perform the job. E • Bachelor's Degree in Accounting,and 1 • Fours years of governmental accounting,budgeting, and auditing experience. i Preferably in Public Works. k Licenses, Certificates and Other Requirements: I • A valid Washington State Drivers'license. • Maintenance of current skills and additional training as needed. i ,4&s MASON COUNTY POSITION DESCRIPTION Title:Public Works Financial Analyst Department: Public Works IV Affiliation: Engineers' Guild Reports to: Public Works Finance Mana er Supervises: N/A JOB SUMMARY:This position assists the Public Works Finance Manager and leads subordinates in fiscal procedures. Trains and develops subordinates in financial matters and procedures. Positions allocated to this class assist in the management and operation of a divisional fiscal unit. Positions are assigned responsibility for fiscal assessment and analysis of program decisions, and participate in the development and modification of program requirements. Employees in this classification will be required to perform portions or all of the duties normally falling under positions within or below this classification other than the one to which they are originally assigned. Such supplementary duties may be assigned for the purpose of project expediency and as a means of broadening the experience of the employee. Assignments of this nature will be dependent on current workload and staffing requirements. WORIURESPONSIBILITIES: Trains and develops professional subordinates in financial matters and procedures. Positions allocated to this class assigned responsibility for maintenance and reconciliation of the general ledgers for Public Works fronds and monthly financial tracking and management reports. Position participates in the development and modification of the Activity Based Costing program requirements. Oversees management of grants as assigned, ensuring compliance with Fede3rgl, State and local regulatory requirements. Bill grantor agencies, maintaining the highest standards of auditing practices. Tracks and monitors preparation and analysis of departmental expenditures, inventory accounting, and BARS coding. Position prepares detailed statistical information and reports needed for budgetary process. Manages and insures appropriate Archival Records Management practices. Verifies the correctness of work performed by Public Works Accounting Techs I and IIs, and Financial Analyst 111. Financial Analyst IV may perform the same duties when required. Assist employees and the public in researching record information and provide copies as requested. Performs related work as required. WORKING CONDITIONS: Works indoors in clean, climate-controlled workspace.Required to sit, talk, and hear;frequently required to use hands to: finger, feel or handle writing utensils, computers and office supplies which require repetitive arm,wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance,stoop, kneel, crouch,bend or crawl. Specific vision abilities include dose, distant, color, and peripheral vision,depth perception and to adjust focus. The employee is occasionally required to lift or move up to 25 pounds. The position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department.The employee may be required to deal with disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact,patience and courtesy at all times. QUALIFICATIONS Knowledge, Skills &Abilities: Knowledge of • Generally Accepted Accotinting Principles (GAAP). • Washington State Budgeting,Accounting and Reporting System (B.A.R.S.) required for financial reporting by the State Auditors Office. • Computers,specifically Microsoft Excel and Word programs. Skilled in: • Computerized accounting programs and spreadsheets. Abilihj to: • Handle a variety of tasks simultaneously in a calm and efficient manner. • Communicate tactfully and courteously with the public and other employees, both in person and on the telephone. Education and Experience--Any equivalent combination of education and experience,which provides the applicant with the knowledge,skills,and abilities,required to perfonn the job. • Bachelor's Degree u1 Accounting, and • Fours years of governmental accounting, budgeting, and auditing experience. Preferably in Public Works. Licenses, Certificates and Other Requirements: • A valid Washington State Drivers'license. • Maintenance of current skills and additional training as needed. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: October 2, 2018 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 9/24/18 BRIEFING PRESENTED BY: Diane Zoren [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to extend the contract with MasonWebTV.com for live streaming services of regular Commission meetings and Board of Health meetings for 2019. The rate per meeting is $50 for up to 4 hours. The rate for each additional hour is $25. Background: This is an extension of a contract that began in January 2015 for streaming services of the Commission meetings. MasonWebTV provides their own equipment, hosts the live streaming and the webcasts are archived on their website. RECOMMENDED ACTION: Approval to extend the contract with MasonWebTV.com for live streaming services of regular Commission meetings and Board of Health meetings for 2019. The rate per meeting is $50 for up to 4 hours. The rate for each additional hour is $25. Attachment: Contract Extension 9/13/2018 EXTENSION OF PROFESSIONAL SERVICES CONTRACT WITH MASONWEBTV.COM FOR LIVE VIDEO STREAMING Mason County desires to extend the contract the MasonWebTV.com that was entered into on December 6, 2016 for live video streaming of regular Mason County Commission meetings, Board of Health meetings and additional meetings as agreed to by both parties. The agreement is extended to December 31, 2019. The following clause will be stricken from the contract: MWTV will provide to the County a DVD of each regular meeting streamed at no additional cost for retention purposes. The DVD shall become the property of the County. All remaining provisions of the agreement remain the same. Dated this day of , 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair ATTEST: Clerk of the Board Kevin Shutty, Commissioner APPROVED AS TO FORM: Terri Drexler, Commissioner itehead, Chief DPA Oc Allan Mason WebTV J:\CONTRACTS\Mason Web TV contract\Extend MasonWebTV contract 2019.doc Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Lydia Buchheit Action Agenda _X Public Hearing Other DEPARTMENT: Community Services EXT: _404_ COMMISSION MEETING DATE: 10/2/2018 Agenda Item # g Commissioner staff to c m tete BRIEFING DATE: 8/27/18 BRIEFING PRESENTED BY: Lydia Buchheit [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Contract awarded from Cascade Pacific Action Alliance (CPAA) #K229-32 for the Medicaid Transformation Project Year 1 for $60,130 to set up an Opioid Mobile Outreach Pilot program. BACKGROUND: Mason County Board of Health recommended moving forward on an Opioid mobile outreach project including harm reduction syringe exchange strategies presented in the January and March Board of Health meetings. Public Health was going to research funding opportunities and applied for the CPAA RFP in July and was notified on August 15th of the award and on August 31st of the dollar amount awarded. BUDGET IMPACTS: None for current year. Will need to review for 2019. RECOMMENDED ACTION: Approval of the Cascade Pacific Action Alliance (CPAA) contract K2293-32. ATTACHMENT(S): CPAA contract I:\Community Services-Public Health\PH_09.11.18 CPAA contract.doc DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFI�� ACTION ALLIANCE Contract for Agency Services CPAA ACH LLC Contract No: K2293-32 1217 4th Ave E., Suite 200 Olympia, WA 98506 ®New Contract (360) 539-7576 Amendment/Modification No: Contractor INFORMATION Agency Name Address Federal ID# Mason County Community 415 N. 6th Street Services Shelton, WA 98584 Contact Person Title Phone Number(s) Casey Bingham Contact's E-Mail Address Contact's Fax Number Contact's Phone Number (if different than above) CPAA INFORMATION Contract Title Medicaid Transformation Project Contact Person Title Contact Phone Number Christina Mitchell Program Director 360-539-7576 x 131 Contact E-Mail Address Contact's Fax Number mitchellc@crhn.org 360-943-1164 CONTRACT INFORMATON Funding Source Funding Level Effective Dates HCA $ 60,130 Date of Execution to January 31, 2022 Reason for Amendment Amendment Amount (if applicable) (if applicable) Cascade Pacific Page 1 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97ESE027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFI�J ACTION ALLIANCE MEDICAID TRANSFORMATION PARTNERSHIP AGREEMENT BETWEEN CASCADE PACIFIC ACTION ALLIANCE(CPAA ACH LLC.) AND MASON COUNTY COMMUNITY SERVICES THIS"TRANSFORMATION PARTNERSHIP AGREEMENT"(Agreement) is made and entered into by and between Cascade Pacific Action Alliance(CPAA)an Accountable Community of Health(ACH)at 1217 4'Avenue East, Suite 200 Olympia,WA 98506 And Mason County Community Services,a Medicaid Transformation partnering provider(Partner)pursuant to Washington State's Medicaid Transformation Project(MTP). 1. RECITALS On January 9,2017,the Centers for Medicare&Medicaid Services(CMS)approved Washington State's request for a section 1115(a)Medicaid demonstration entitled Medicaid Transformation Demonstration project(Demonstration).Part of this Demonstration is a Delivery System Reform Incentive Payment (DSRIP)program,through which the State will make performance-based funding available to regionally- based ACH and their partnering providers. In order to assure consistent management of an accounting for the distribution of DSRIP funds across ACHs,the Health Care Authority(HCA)has appointed Public Consulting Group(PCG)who is responsible for administering the funding distribution plan for the DSRIP program. The term"Partner"is specific to the contents of this Agreement and limited by the scope of the Demonstration as further defined in section 16 of this agreement. 2. PURPOSE The purpose of this Agreement is to set forth each party's roles and responsibilities with respect to a specific Medicaid Transformation DSRIP project approved and selected for implementation as well the funding,project milestones,performance metrics,and payment schedules for that project. 3. SCOPE OF WORK The Partner will furnish the necessary personnel,equipment,material and/or service(s)and otherwise do all things necessary for or incidental to the performance of work set forth in Addendum`B"attached and incorporated herein. Cascade Pacific Page 2 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFI ) ACTION ,ALLIANCE 4. PERIOD OF PERFORMANCE Subject to its other provisions,the period of performance of this Agreement will commence on the date of final execution(signature),and be completed on January 31,2022,unless terminated sooner or extended,as provided herein. 5. AGREEMENT CHANGES,MODIFICATIONS AND AMENDMENTS This Agreement may be changed,modified or amended only by written agreement executed by both parties with a 30-day notice. 6. ASSIGNMENT The work to be provided by CPAA under this Agreement is supported by CHOICE Regional Health Network as per the legal agreement between both entities. Work provided by the Partner and any claim arising thereunder,is not assignable or delegable in whole or in part,without the express prior written consent of CPAA,which consent will not be unreasonably withheld. 7. CONTRACT MANAGEMENT The program manager for each of the parties will be responsible for and will be the contact person for all communications and regarding the performance of this Agreement. a) The MTP programming contact for CPAA is: Christina Mitchell; 1217 4th Ave E, Suite 200, Olympia, WA 98506;phone:360.539.7576 ext. 131. b) The MTP financial contact for CPAA is: Samantha Tatum; 1217 4th Ave E, Suite 200, Olympia, WA 98506;phone:360.539.7576 ext. 118. c) The MTP contract Partner contact is: Casey Bingham: 415 N. 6th Street Shelton, WA 98584; . Changes to contract management by either party will be made via email within 30 days of the effective change. 8. DISTRIBUTION OF DSRIP FUNDS—GENERAL PRINCIPLES a) Basis for Payment to Partner The Partner will receive payment of DSRIP Funds from HCA's Financial Executor PCG as set forth by DSRIP guidelines only if and to the extent that CPAA has achieved the project milestones and performance measures specified in the CPAA Implementation Plan and the Partner's Change Plan. Cascade Pacific Page 3 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFIJ� ACTION ALLIANCE Initial payment of DSRIP funds are based on the following: • Request for Proposal submission and selection as a partnering agency • Allocations for projects that qualifiy for rural and health equity bonus pool allocations • A Signed contract Multiple project bonus pool allocations are based on: • Multiple projects of four or more • Submission and review of the Partner's Change Plan o Multiple project bonus pool allocations will be processed after review of the Change Plan b) Payments Contingent on Partner Performance Payment of DSRIP Funds to the Partner is contingent on the Partner complying with the terms of this Agreement and the Partner's Change Plan, including timely submission of data to CPAA to meet the ACH's reporting obligations to the HCA; • Payment to eligible partners for multiple project bonus pool allocations will be processed upon submission and review of the Partner's Change Plan. Multiple project bonus pool allocations are contingent upon four or more projects. • Partner's performance on stated interventions, project milestones and performance outcomes established in the Partner's Change Plan. • Partner's timely quarterly reporting • Partner will show evidence for expansion or deepening of partnership projects, as this will be essential for the"scale" in DSRIP years • Other conditions and criteria as are set forth in the DSRIP guidelines. • The Partner acknowledges in accordance with this section that it may not receive DSRIP funds,and that any such funds received may not cover all the costs or expenses related to Partner's participation in a DSRIP Project Plan. Payment Type Amount Payment Date Base Incentive $32,070 Upon Contract Execution Bonus Incentive: Attribution $6,680 Upon Contract Execution Equity Upon Contract Execution Rural Service Upon Contract Execution Multiple Project Participation Submit Change Plan by 11/15/18 Performance Incentive $21,380 Submit Change Plan by 11/15/18 TOTAL Year 1 Funds Earned $60,130 c) Conclusion of Funds Payment of pay for performance DSRIP funds will conclude by second quarter 2023. Cascade Pacific Page 4 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFIJ) ACTION ALLIANCE Ilt Nt7V'.ti G l Ji.IMJN'11 a;qi�Y.C SAG:i•' 9. DISALLOWED COSTS The Partner is responsible for any audit findings or disallowed costs incurred by its own organization or that of its Subcontractors. . 10. DATA SHARING AND PRIVACY a) Protected Health Information The Partner agrees and will acknowledge data sharing and privacy in accordance with the HIPAA Business Associate Agreement—Addendum A. b) Sharing Confidential Information The parties acknowledge that they may need to share Confidential Information other than PHI. "Confidential Information"means information of a party,regardless of the form or media in which it is disclosed,which is identified in writing or other manner as confidential,restricted,or proprietary. The parties will share Confidential Information in accordance with Section 7 of this Agreement. c) Obligations of Confidentiality and Restrictions on Use A party receiving Confidential Information from the other party(the"Receiving Party")will not:(a) use the Confidential Information of the Party making the disclosure(the"Disclosing Party"),except as necessary to perform its obligations or exercise its rights under this Agreement,or disclose or otherwise allow access to the Confidential Information of the Disclosing Party to a third party,except as permitted in this Section. The Receiving Party will protect the Confidential Information of the Disclosing Party with at least the same level of care as it protects its own Confidential Information of similar nature,but not less than a reasonable level of care. d) Disclosure of Confidential Information to Representatives The Receiving Party may disclose the Disclosing Party's Confidential Information to the Receiving Party's officers,directors,employees,professional advisors,and other agents and representatives to the extent such disclosure is necessary for the performance of their obligations under this Agreement; provided,however,that the Receiving Party will cause such Confidential Information to be held in confidence by any such recipient. e) Compelled Disclosure If a Receiving Party is requested by a Federal or State court or other regulatory body to disclose Confidential Information in any legal or administrative proceeding or determines that a disclosure is affirmatively required by applicable laws,the Receiving Party will promptly notify the Disclosing Party of such request or determination so that the Disclosing Party may take,at its expense,such steps as it may deem necessary to protect the Confidential Information.If the Receiving Party is thereafter required to disclose the Confidential Information to the court or regulatory body compelling such disclosure or to which such disclosure is required to be made,only the part of such Confidential Information as is required by applicable laws will be disclosed. Cascade Pacific Page 5 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFI�J ACTION ALLIANCE f) Exceptions The obligations of confidentiality and restrictions on use as set forth in this Agreement will not apply to any Confidential Information that:(a)is in the public domain or is otherwise publicly known, without any breach hereof;(b)was previously known prior to disclosure by the Disclosing Party to the Receiving Party free of any obligation to keep it confidential;(c)was rightfully received by the Receiving Party from a third party whose disclosure would not violate a confidentiality obligation owed by such third party to the Disclosing Party and which disclosure was not in breach of the Agreement;(d)was subsequently and independently developed by the Receiving Party without reference to such Confidential Information disclosed under the Agreement;or(e)was expressly approved for release by written authorization of the Disclosing Party. g) Obligations Upon Termination Upon expiration or termination of this Agreement for any reason,each Party shall promptly return,or destroy in a secure manner,any Confidential Information of the other Party and shall retain no copies thereof,except as required by law or to verify or document performance under this Agreement for audit purposes and to enforce its rights and defend itself from any claims or causes of action related to this Agreement or the other Party.Each Party shall extend the protections of this Agreement to any Confidential Information retained pursuant to this section and limit further uses and disclosures to those purposes permitted by this section. 11. DISPUTE RESOLUTION a) In the event of any dispute arising under this Agreement,the parties agree to meet and confer in good faith to resolve any such disputes before resorting to any other process identified herein.Both parties will continue,without delay,to carry out their respective responsibilities under this Agreement that are not affected by the dispute. b) If resolution under paragraph a)does not resolve the dispute within a reasonable period of time,any dispute arising out of,or in connection with,this Agreement shall first be subject to mediation for a sixty(60)day period. This mediation time period starts when one party demands mediation.Any dispute which cannot be amicably settled through mediation between the parties shall be finally settled by arbitration before a single arbitrator under the Rules of Commercial Arbitration of the American Arbitration Association except as modified herein;provided,however,that the parties do not intend,by the use of such rules,that the American Arbitration Association("AAA")shall necessarily administer the arbitration.The selected arbitrator must be a retired state or federal judge/magistrate who previously presided in the Thurston County Superior Court,or a federal court located within the Western District of Washington. In the event that the parties cannot agree upon an arbitrator within a seven(7)day time period after a demand for arbitration has been made,then each side shall submit to AAA a list of five (5)arbitrators,each of whom must possess the foregoing qualifications,and the AAA case administrator shall randomly draw the name of one of qualified candidates submitted to serve as the arbitrator(the random drawing method shall be determined by the AAA case administrator at his/her discretion).Within thirty(30)days of the arbitrator's selection and receipt of payment in full by the AAA of all filing fees,the AAA case administrator shall schedule a preliminary hearing for the arbitrator and the parties,pursuant to Rule R-21 of the AAA Commercial Arbitration Rules,to establish Cascade Pacific Page 6 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFIJ-) ACTION ALLIANCE C:)CIWN fi y:A LT-&yA:iT a plan for the parties' exchange of information and a schedule for the remainder of the proceeding. Each party shall initially bear its own costs and legal fees associated with such arbitration. c) A demand for arbitration may be made as soon as it becomes apparent that the matter cannot be settled through mediation.The mediation or arbitration shall take place in Olympia, Washington or such other location as mutually agreed by the parties hereto. The resulting decision of the arbitrator shall be final and binding on the parties.No request or demand for mediation or arbitration shall be made after the date on which the applicable statute of limitations would expire or as limited by this Agreement.The award of the arbitrator or panel of arbitrators may,in the arbitrator's discretion, include reasonable attorney's fees and expenses to the prevailing party and may be entered in any appropriate court.The decision of the arbitrator or arbitrators shall be rendered pursuant to a reasoned written legal opinion and final and binding upon the parties and judgment upon such decision may be entered in any court of competent jurisdiction. d.) The Partner agrees that all disputes be resolved in Thurston County or in the county in which business is conducted. 12. GOVERNANCE a) This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws.The provisions of this Agreement will be construed to conform to those laws. b) In the event of an inconsistency in the terms of this Agreement,or between its terms and any applicable statute or rule,the inconsistency will be resolved by giving precedence in the following order: I. Applicable state and federal statutes and rules; II. Scope of Work,Addendum B M. Any other provisions of the Agreement,including materials incorporated by reference. 13. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement will continue to be employees or agents of that party and will not be considered for any purpose to be employees or agents of the other party. 14. RECORDS MAINTENANCE The parties to this Agreement will each maintain books,records,documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein.These records will be subject to inspection,review or audit by personnel of both parties,other personnel duly authorized by either party,the Office of the State Auditor,and federal officials so authorized by law.All books,records,documents,and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor,federal auditors,and any persons duly authorized by the parties will have full access and the right to examine any of these materials during this period. Cascade Pacific Page 7 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C /0 CASCADE PACIFIVJ ACTION ALLIANCE 114+Jv::.1:)'-<M1n,!H7yiP ih L Yl::i Records and other documents,in any medium,furnished by one party to this Agreement to the other party,will remain the property of the furnishing party,unless otherwise agreed.The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond.Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 15. RECORD RETENTION AND AUDITING a) Retention of Records The Partner will retain all records("Records")relating to its activities related to the DSRIP program for a period of not less than six years,or as otherwise required by applicable law and regulations. b) Sufficiency of Records The Records will be sufficient to support confirmation that all data submitted by the Partner to CPAA for any and all reports required by CPAA or CMS is accurate and complete. c) Audit All Records relating to the DSRIP program are subject at all reasonable times for inspection, review,or audit by CPAA and other state and federal officials so authorized by law,rule, regulation,or agreement. 16. MISCELLANEOUS a) Independent Contractor The parties understand and agree that the parties intend to act and perform their respective obligations under this Agreement as independent contractors and that neither is an employee,partner,or joint venture of the other. b) Required Insurance Each Party will at its own cost and expense,have in effect insurance coverage of such amounts and types usually maintained by entities such as the parties,including but not limited to L&I insurance compensation, commercial general liability insurance, including contractual liability, of not less than$1 million per claim/$2 million general aggregate,errors and omissions coverage of not less than$1 million per claim/$2 million general aggregate. c) Indemnity/Hold Harmless Provision The Partner shall defend, indemnify and hold CPAA ACH LLC,its officers,officials,employees and volunteers harmless from any and all claims,injuries,damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement,except for injuries and damages caused by the sole negligence of CPAA ACH LLC. It is further specifically and expressly understood that the indemnification provided herein constitutes the Partner's waiver of immunity under Industrial Insurance,Title 51 RCW, solely for the purposes of this indemnification.The provisions of this section shall survive the expiration or termination of this Agreement. Cascade Pacific Page 8 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFIJJ ACTION ALLIANCE M>.t�:•:i C7•/rt:H'i r'tic n.+r.E li{E1 17. REPRESENTATIONS AND WARRANTIES a) The Partner represents and warrants that it is not presently debarred,suspended,proposed for debarment, declared ineligible or voluntarily excluded in any Washington State or Federal department or agency from b) participating in transactions(debarred). The Partner must immediately notify CPAA if,during the term of this Agreement,the Partner becomes debarred. c) The Partner further agrees it will not commit a discriminatory act prohibited by state law on the basis of sex,race,age,creed,religion,color,national origin,disability,sexual orientation,or marital status;or engage in any discriminatory practices which are counterproductive to or place the project at risk. d) Each part represents and warrants that it is in compliance with,and will at all times hereafter comply with, all federal licensing,accreditation and registration requirements and standards necessary for the completion of the deliverables outlined in Addendum B. e) The Partner further agrees it will not engage in any discriminatory practices which are counterproductive to or place the project at risk. 1) Each party represents and warrants that it has all requisite corporate power and authority to execute and deliver this Agreement and to consummate the transactions contemplated herein,and to perform its obligations in accordance with the terms of this Agreement. 18. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference is determined invalid by a court of competent jurisdiction,such invalidity will not affect the other provisions of this Agreement,which can be given effect without the invalid provision if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement,and to this end the provisions of this Agreement are declared to be severable. 19. TERMINATION FOR CAUSE If for any cause,either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions,the aggrieved party will give the other party written notice of such failure or violation.The responsible party will be given the opportunity to correct the violation or failure within(30)calendar days.If failure or violation is not corrected,this Agreement may be terminated within thirty(30)calendar days by written notice of the aggrieved party to the other. 20. TERM AND TERMINATION a) Term This Agreement will terminate on December 31,2021,unless terminated earlier in accordance with the provisions in this section or section 19 Termination for cause.The distribution of pay for performance DSRIP funds will conclude by the end of second quarter 2023. Cascade Pacific Page 9 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA38881C CASCADE PACIR ACTION ALLIANCE 11>3'._.[J 1A;Nei, GY PF T+ b) Termination by Partner The Partner may terminate the Agreement with 30 days'written notice to CPAA.DSRIP funds for completed project reporting up to the date of termination would be distributed per the DSRIP payment schedule. c) Termination by CPAA CPAA may terminate this Agreement in the event that the Partner breaches a material term of this Agreement within thirty(30)calendar days after receiving written notice from CPAA regarding the breach(or such other longer cure period as CPAA deems reasonable under the circumstances).In addition,CPAA may terminate this Agreement upon twenty-four(24)hours' written notice to the Partner if any license,certification or government approval of the material relevant to its performance under this Agreement is suspended,terminated,revoked,or surrendered. d) Termination for Withdrawal of Federal or State Funding In the event that the federal government cancels or modifies the Medicaid Transformation funding,or if the authority of CPAA to perform any of its duties is withdrawn,reduced,or limited in any way then CPAA may immediately terminate this Contract by providing written notice to the Partner.The termination will be effective on the date specified in the termination notice. CPAA agrees to notify Partner of such withdrawal of authority at the earliest possible time.No penalty will accrue to CPAA in the event the termination option in this section is exercised. e) Termination for Exclusion CPAA may terminate this Agreement immediately if the Partner or any of its employees, agents or contractors are excluded from the Medicare or Medicaid program or any other federal or state health care program and,where the exclusion applies to the Partner's employees,agents or contractors,the Partner fails to terminate such employees,agents or contractors within five(5)business days of becoming aware of the exclusion. f) Termination for Uncured Breach Either parry may terminate this Agreement upon the other party's material breach of its obligations hereunder,which breach is uncured for a period of thirty(30)days after the non-breaching party has given the breaching party notice of that breach and requested that the breaching party cure that breach; provided that no opportunity to cure will be provided and termination will be immediate in the event of (a)a breach that cannot reasonably be cured within thirty(30)days,(b)repeated breaches of the same obligation or(c)a breach that would expose the non-breaching party to civil or criminal liability or would otherwise cause a violation of applicable laws,rules,regulations or accreditation standards applicable to a non-breaching party.Termination of this Agreement by either Party will automatically terminate the Partner's participation in any MTP that is part of CPAA's Projects Plan.Termination for an uncured breach may result in modification in DSRIP funds Cascade Pacific Page 10 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFICIrJ ACTION ALLIANCE 21. WAIVER A failure by either parry to exercise its rights under this Agreement will not preclude that party from subsequent exercise of such rights and will not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. 22. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties.No other understandings,oral or otherwise,regarding the subject matter of this Agreement will be deemed to exist or to bind any of the parties hereto. 23. PUBLIC RECORDS ACT The parties acknowledge that this Agreement is a public record under RCW 42.56. IN WITNESS WHEREOF,the parties have executed this Agreement. CPAA ACH LLC. Mason County Community Services Signature Signature Title Date Title Date Cascade Pacific Page 11 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C /PCASCADE PACIFI�� ACTION ALLIANCE Addendum A "Business Associate Agreement" HIPAA BUSINESS ASSOCIATE AGREEMENT This HIPAA Business Associate Agreement(this"Agreement")is made and entered on this day of 2018,which supplements and is made an integral part of an underlying contract for certain services effective September 20, 2018(the"Contract"),by and between CPAA ACH LLC("Covered Entity") and Mason County Community Services(`Business Associate"). A.During the term of the Contract,Business Associate may receive from Covered Entity,or may receive or create on behalf of Covered Entity, certain individual patient identified confidential health or medical information ("Protected Health Information" or "PHI"). Protected Health Information is hereby defined to include Electronic Protected Health Information("EPH]P),as that term is defined in the regulations hereinafter referred to. B.By this Agreement,Covered Entity and Business Associate agree to protect the privacy and provide for the security of Protected Health Information disclosed to Business Associate pursuant to the Contract and as Required by Law in compliance with: (i) the Health Insurance Portability and Accountability Act of 1996,Public Law 104-191 ("HIPAA") and regulations promulgated thereunder by the U.S.Department of Health and Human Services(the "HIPAA Regulations"),Title 45 Parts 160 and 164, including the"Privacy Rule"(Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E)and the"Security Rule"(Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160 and Part 164, Subparts A and C)and the HITECH Regulations pertaining to the confidentiality,integrity and availability of EPHI,and other applicable laws;and (ii)the Health Information Technology for Economic and Clinical Health Act("HITECH"),passed as a part of the American Recovery and Reinvestment Act of 2009(ARRA),Public Law 111-5 and regulations including,but not limited to,45 C.F.R.Parts 160 and 164(the"HITECH Regulations"); references in this Agreement to HIPAA also includes any requirements contained in HITECH, as the same may be amended from time to time. C.As part of the HIPAA Regulations,the Privacy Rule requires Covered Entity to enter into a contract containing specific requirements with Business Associate as set forth in,but not limited to,Title 45, Sections 164.502(e)and 164.504(e)of the Code of Federal Regulations("CFR")and contained in this Agreement. D. A Business Associate may be directly liable under the HIPAA Rules and subject to civil,and in some cases, criminal penalties for making uses and disclosures of Protected Health Information that are not authorized by this Agreement or Required by Law. A Business Associate also is directly liable and subject to civil penalties for failing to safeguard electronic protected health information in accordance with the HIPAA Security Rule. In consideration of the mutual promises below and the exchange of information pursuant to this Agreement,the parties agree as follows: 1. Definitions. All capitalized terms used herein but not otherwise defined in the preceding paragraphs shall have the meanings attributed to them in HIPAA and the HIPAA Regulations and HITECH and the HITECH Regulations. Cascade Pacific Page 12 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C ACASCADE PACIFIJ� ACTION ALLIANCE IMaR(Nt•:G;:jreM Jk•i -1_.;,;rE G.iFi'• 2. Oblizations of Business Associate. (a) Business Associate agrees to not use or disclose Protected Health Information other than as provided by the Agreement and as Required by Law. Business Associate agrees to maintain and use appropriate safeguards,and to comply with the Security Rule with respect to EPHI,to prevent the use or disclosure of Protected Health Information other than as set forth in this Agreement. (b) Business Associate shall assess potential risks and vulnerabilities to PHI,including EPHI, in its possession or under its control and develop, implement, and maintain commercially appropriate administrative,technical and physical safeguards to ensure that all Protected Health Information obtained by or on behalf of Covered Entity is received,maintained,transmitted, and used or disclosed only as authorized by this Agreement and as permitted by the Privacy Rule and the Security Rule. (c) Business Associate agrees to report to Covered Entity any use or disclosure of Protected Health Information not provided for by this Agreement of which it becomes aware, including breaches of unsecured PER as required by 45 CFR 164,410, and any Security Incident of which it becomes aware. (d) Business Associate shall ensure that all its agents,including subcontractors,to whom it provides Protected Health Information received from Covered Entity,or created or received by Business Associate on behalf of Covered Entity,or who create,receive,maintain,or transmit PHI on behalf of Business Associate,agree in writing to the same assurances,restrictions,requirements and conditions that apply to Business Associate with respect to such Protected Health Information. If Business Associate receives EPHI,Business Associate will ensure that any agent,including a subcontractor,to whom it provides such EPHI or who creates,receives,maintains,or transmits PHI on behalf of Business Associate,specifically agrees in writing to implement reasonable and appropriate administrative,physical and technical safeguards to protect it. (e) Business Associate shall,following the discovery of a Breach regarding PHI,notify the Privacy Officer of Covered Entity of the breach.Notification shall be without unreasonable delay,and in no event later than 10(ten)business days after Discovery. A Breach is"Discovered"on the first day it is known or, with the exercise of reasonable diligence,would have been known by any employee (other than the employee committing the Breach),officer or agent of the Business Associate. Business Associate shall report such breaching use or disclosure even if Business Associate deems the use or disclosure to be in good faith,unintentional or inadvertent, and even if Business Associate deems the risk of harm posed to the Individuals involved to be insignificant. The notification to the Privacy Officer shall include the information required pursuant to 45 CFR 164,404 and 164.410,including,but not limited to,the identity of the individual whose PHI has been breached,a brief description of what happened(including the date of the breach and the date of discovery), a description of the type of information accessed e.g., name, address, date of birth, Social Security Number, content of health care provided, steps the individual can take to protect him or herself from harm,what the Business Associate is doing to investigate and mitigate the effects of the breach and to prevent future breaches; if any of this information is not available at the time of notification, Business Associate shall provide it promptly if and when it becomes available. In addition, Business Associate shall provide to Covered Entity contact information, such as a toll free telephone number, email address, website or postal address where affected Individuals may request or receive information, and such other information as Covered Entity may reasonably request. Business Associate shall cooperate with Covered Entity in investigating such use or disclosure and assist Covered Entity in determining whether such use or disclosure constitutes a Breach of Unsecured PHI. In the event that Covered Entity determines that a Breach of Unsecured PHI has occurred, at Covered Entity's election,Business Associate shall: Cascade Pacific Page 13 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C ACASCADE PACIF4 ACTION ALLIANCE (i) Prepare, subject to Covered Entity's right to review and approve, appropriate notifications of such Breach on behalf of Covered Entity pursuant to 45 CFR Sections 164.404, 164.406 and 164.408; or provide Covered Entity with any information necessary for it to prepare appropriate and timely notifications of such Breach pursuant to 45 CFR Sections 164.404, 164.406, 164.408, and 164.410(c);and (ii) Subject to Covered Entity's right to elect to distribute such notifications itself, distribute the appropriate notifications of such Breach in the time and manner that complies with 45 CFR Sections 164.404, 164.406 and 164.408. Notwithstanding the foregoing, a delay in the distribution in the appropriate notifications may be permitted,but only to the extent and subject to the conditions of 45 CFR Section 164.412,regarding certain law enforcement action. (f) To the extent that Business Associate or its agents or subcontractors maintain PHI in a Designated Record Set,Business Associate shall,at the request of Covered Entity,make available PHI which is maintained in Designated Record Sets to Covered Entity or,as directed by Covered Entity, directly to Individual to whom the PHI relates,and in the time and manner that meets the requirements of 45 CFR Section 164.524. (g) To the extent that Business Associate or its agents or subcontractors maintain PHI in a Designated Record Set,Business Associate shall make available PHI which is maintained in Designated Record Sets to Covered Entity for amendment pursuant to 45 CFR Section 164.526 Business Associate shall in a timely manner incorporate into the Designated Record Set any such amendment to enable Covered Entity to fulfill its obligations under the Privacy Rule. If any Individual submits a request for an amendment of Protected Health Information directly to Business Associate or its agents or subcontractors,Business Associate must notify Covered Entity in writing within five(5) business days of the request. Any denial of amendment of an Individual's request to amend PHI maintained by Business Associate or its agents or subcontractors shall be solely the responsibility of Covered Entity. (h) Business Associate shall implement a process that enables it to provide an accounting of disclosures of PHI sufficient so that Covered Entity can respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528 and Section 13405(c)of HITECH and the regulations promulgated thereunder. At a minimum,the information to be documented in the log shall include: (i)the date of disclosure; (ii)the name of the entity or person who received PHI and, if known,the address of the entity or person; (iii)a brief description of the PHI disclosed; and(iv)a brief statement of the purpose of the disclosure that reasonably informs the Individual of the basis for the disclosure,or a copy of the Individual's authorization,or a copy of the written request for disclosure. Business Associate shall provide a copy of the log to Covered Entity annually upon request.Within ten(10) business days of notice by Covered Entity of a request from an Individual for an accounting of disclosures of Protected Health Information,or within five(5)business days after a request for an accounting is delivered directly to Business Associate or its agents or subcontractors, Business Associate shall make available to Covered Entity the information from the log required to provide an accounting of disclosures to enable Covered Entity to fulfill its Cascade Pacific Page 14 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C /) CASCADE PACIFI�,� ACTION ALLIANCE Icol"IN-TI ai F G SA:ETI obligations under the Privacy Rule and HITECH, including,but not limited to,45 CFR 164.528. (i) Within fifteen(15)business days of a request by the Covered Entity,Business Associate agrees to comply with Covered Entity's request to accommodate an Individual's access to his/her Protected Health Information. In the event that an Individual contacts the Business Associate directly about access to Protected Health Information, Business Associate shall forward such request to Covered Entity within five(5)business days to Covered Entity,and shall respond pursuant to instructions from Covered Entity. To the extent that PHI and communications are within the control of Business Associate, Covered Entity shall direct all requests for restrictions and confidential communications in connection with the disclosure of PHI under 45 CFR Section 164.522 to Business Associate for evaluation. Business Associate shall respond directly to Individual if directed to do so by Covered Entity or if contacted directly by Individual, and in the time and manner that complies with all the requirements of 45 CFR Section 164.522 and Section 13405(a)of HITECH. 0) All documentation that is required by this Agreement, the Privacy Rule, the Security Rule and HITECH shall be retained by Business Associate for a period of six(6)years from the date of creation or when it was last in effect, whichever is later. After the expiration of such period, the Business Associate shall destroy the PHI and EPHI,unless otherwise directed by Covered Entity. (k) Business Associate agrees to make its internal practices,books and records relating to the use and disclosure of Protected Health Information available to the Secretary for purposes of determining Covered Entity's and/or Business Associate's compliance with the Privacy Rule and HITECH, in a time and manner designated by the Secretary. (1) Business Associate agrees to mitigate,to the extent practicable,any harmful effect that is known to Business Associate of a use or disclosure of Protected Health Information by Business Associate (or by any other person to whom Business Associate has disclosed PHI) in violation of the requirements of this Addendum. In addition, Business Associate shall cooperate with and implement any reasonable mitigation requests by the Business Associate or Covered Entity relating to any Breach or any attempted or successful Security Incident. Upon request,Business Associate shall provide Covered Entity with a written report of its mitigation efforts. (m) Business Associate represents and warrants that all personnel in its workforce, and any agents or subcontractors,whose services may be used to fulfill obligations under this Agreement are or shall be appropriately informed of the terms of this Agreement and shall comply with all provisions of this Agreement 3. Permitted Uses and Disclosures by Business Associate, Sale and Marketing Prohibited. (a) Business Associate shall not use or further disclose Protected Health Information, except as follows or as Required by Law: (i) The Business Associate is permitted to access and use any and all Protected Health Information in the form of a "limited data set" as defined in 45 CFR 164.514(e), and to provide this de-identified Protected Health Information to others,for the purpose of research on public health issues and the effectiveness of care coordination, and in the development of new or improved Pathways. Cascade Pacific Page 15 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C ACASCADE PACIFIJJ ACTION ALLIANCE (b) In any permitted use or disclosure of Protected Health Information to perform functions, activities,or services for, or on behalf of Covered Entity as specified in the Contract and this Agreement,Business Associate shall make reasonable efforts to limit protected health information used or disclosed to the minimum necessary to accomplish the intended purpose of the use, disclosure or request. Business Associate agrees that,to the extent practicable,it shall only request,use and disclose PHI in the form of a Limited Data Set(as defined in 45 CFR Section 164.514(e)(2)),and that in all other cases it shall only request,use or disclose the Minimum Necessary amount of PHI necessary to accomplish the purpose of the request,use or disclosure. (c) Business Associate may use PHI to the minimum extent necessary for the proper management and administration of Business Associate or to carry out the legal responsibilities of the Business Associate. (d) Business Associate may disclose PHI for the proper management and administration of Business Associate,provided that disclosures are Required By Law,or Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and be used or further disclosed only as Required By Law or for the purpose for which it was disclosed to the person,and the person notifies Business Associate of any instances of which it is aware in which the confidentiality of the information has been Breached. (e) Business Associate may use PHI to report violations of law to appropriate Federal and State authorities,consistent with 45 CFR 164.502. (f) Business Associate may use Protected Health Information to provide Data Aggregation Services to Covered Entity,as permitted by 45 CFR Section 164.504(e)(2)(i)(B). (g) The Business Associate is permitted to access and use any and all Protected Health Information in the form of a"limited data set" as defined in 45 CFR 164.514(e), and to provide this de-identified Protected Health Information to others, for the purpose of research on public health issues and the effectiveness of care coordination, and in the development of new or improved Pathways. (h) Prohibition on Sale of PHI and Marketing. Business Associate shall neither sell PHI nor use PER in marketing unless permission is specifically requested in writing and Business Associate is permitted to do so by Covered Entity in writing,and such sale or marketing is permitted under the Privacy Rule and HITECH. 4. Obligations of Covered Entity. (a) Covered Entity shall be responsible for using appropriate safeguards to maintain and ensure the confidentiality, privacy and security of Protected Health Information, including EPHI, transmitted to Business Associate pursuant to the Contract and this Agreement, in accordance with the standards and requirements of the Privacy Rule and the Security Rule, until such Protected Health Information is received by Business Associate, and in accordance with any specifications set forth in the Contract. (b) Covered Entity shall notify Business Associate of any limitation(s)in its notice of privacy Cascade Pacific Page 16 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97HE027-D44134FA1-AF70-A1D6AA388B1C ACASCADE PACIFIJJ ACTION ALLIANCE practices of Covered Entity in accordance with 45 CFR 164.520,to the extent that such limitation may affect Business Associate's use or disclosure of Protected Health Information. (c) Covered Entity shall notify Business Associate of any changes in,or revocation of,permission by Individual to use or disclose Protected Health Information,to the extent that such changes may affect Business Associate's use or disclosure of Protected Health Information. (d) Covered Entity shall notify Business Associate of any restriction to the use or disclosure of Protected Health Information that Covered Entity has agreed to in accordance with 45 CFR 164.522 to the extent that such restriction may affect Business Associate's use or disclosure of Protected Health Information. 5. Term This Agreement shall become effective immediately upon execution and,except as hereinafter provided, shall remain in force and effect until the last of the Protected Health Information is returned to Covered Entity or destroyed.Notwithstanding the foregoing,the rights and obligations provided by Sections 2, 7, 8 and 9 of this Agreement shall survive indefinitely. 6. Termination of Contract. Notwithstanding any provision in the Contract to the contrary regarding term or termination,if Covered Entity determines in good faith that Business Associate has violated a material term of this Agreement, Covered Entity shall either: (a) If such violation can be cured within 30 days or a reasonable period of time,provide an opportunity for Business Associate to cure the breach or end the violation and,if Business Associate does not cure the breach or end the violation within the time specified,terminate the Contract; or (b) If no cure is possible,immediately terminate the Contract, if feasible;or (c) If neither termination nor cure is feasible,Covered Entity shall report the violation to the Secretary. 7. Effect of Termination. (a) Except as provided in paragraph(b)of this Section,upon termination of the Contract for any reason,Business Associate shall retain no copies of Protected Health Information and, as instructed by Covered Entity, shall return or destroy all Protected Health Information received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity. This provision, shall apply to Protected Health Information that is in the possession of subcontractors or agents of Business Associate. (b) In the event that Business Associate determines that returning or destroying the Protected Health Information is not feasible or that the retention of some PHI is necessary for Business Associate's proper management and administration,or to carry out its legal responsibilities,Business Cascade Pacific Page 17 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFJ) ACTION ALLIANCE Associate shall continue to extend the protection of this Agreement to such Protected Health Information retained for those purposes that make the return or destruction infeasible,for so long as Business Associate maintains such Protected Health Information. (c) Upon termination,Business Associate shall retain and continue to make available to Covered Entity the accounting of disclosures required by paragraph 2 0), in accordance with the requirements of and for the time period required by HITECH. 8. Indemnification. (a) Notwithstanding any provision in the Contract to the contrary regarding indemnification,Business Associate agrees to indemnify, defend and hold Covered Entity harmless from any liability, loss,claims or damages, including reasonable attorneys'fees, caused solely by a breach by Business Associate or any of its affiliates, employees,agents, subcontractors or successors,of its obligations under this Agreement. Business Associate further agrees to assist and defend Covered Entity in any investigation,litigation,adjudication, arbitration,or proceeding of any kind,whether brought by the Secretary,an Individual,or any other person or entity,that may result or arise from any breach of the terms of the Contract or this Agreement. (b) In the event that Covered Entity intends to rely on this indemnification obligation of Business Associate,Covered Entity will(i)provide prompt written notice to Business Associate of any claim,action or demand for which indemnity is claimed; and(ii)provide such reasonable cooperation as Business Associate may request. 9. No Third Party Beneficiaries. Nothing express or implied in this Contract is intended to confer,nor shall anything herein confer,upon any person other than Covered Entity,Business Associate and their respective successors or assigns, any rights,remedies,obligations or liabilities whatsoever. 10. Miscellaneous. (a) A reference in this Agreement to a section in the Privacy Rule or in HITECH means the section as in effect or as hereafter amended. (b) The parties agree to take such action as is necessary to amend this Agreement from time to time as is necessary for Covered Entity to comply with the requirements of the Privacy Rule,HIPAA and HITECH. (c) Except as specifically required to implement the purposes of this Agreement,or to the extent inconsistent with this Agreement,all other terms of the Contract shall remain in force and effect. (d) The provisions of this Agreement shall prevail over any provisions in the Contract that may conflict or appear inconsistent with any provision in this Agreement.This Agreement and the Contract shall be interpreted as broadly as necessary to implement and comply with HIPAA,the Privacy Rule and HITECH(or applicable state laws relating to security and privacy,if more stringent).The parties agree that any ambiguity in this Agreement shall be resolved in favor of a meaning that complies and is Cascade Pacific Page 18 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFIJ) ACTION ALLIANCE it1Vx;N::.vlJ=•MJIi'r _i_ L .1:: ' consistent with HIPAA,the Privacy Rule and HITECH(or applicable state laws relating to security and privacy, if more stringent). (e) Upon the effective date of any federal statute amending or expanding HIPAA or any guidance, temporary, interim final or final regulations promulgated under HIPAA or under any federal statute amending or expanding HIPAA(collectively,the"HIPAA Regulations")that are applicable to this Agreement or any amendments to the HIPAA Regulations,this Agreement shall be automatically amended, such that the obligations imposed on Covered Entity and Business Associate shall remain in compliance with such requirements,unless Covered Entity notifies Business Associate otherwise. The parties agree to take such action as is necessary to expressly reflect such automatic amendments in this Agreement from time to time. Except as provided otherwise in this Section 10(e),no waiver,change, modification, or amendment of any provision of this Agreement shall be made unless it is in writing and is signed by the parties hereto. The failure of either party at any time to insist upon strict performance of any condition,promise, agreement or understanding set forth herein shall not be construed as a waiver or relinquishment of the right to insist upon strict performance of the same condition,promise, agreement or understanding at a future time. (f) This Agreement,together with the Contract,constitutes the entire agreement between Covered Entity and Business Associate with respect to the matters described herein. No promises,terms, conditions or obligations,other than those contained in this Agreement or the Contract shall be valid or binding. Any prior agreements,statements,promises,negotiations,inducements,or representations, either oral or written,made by either party or agent of either party,that are not contained in this Agreement or the Contract shall be of no force or effect. Cascade Pacific Page 19 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFIJJ ACTION ALLIANCE Addendum B "Scope of Work" 1. INTRODUCTION This Scope of Work (SOW) sets forth the basic agreement between CPAA and the Partner set forth above. The SOW sets forth each parry's responsibilities with respect to any DSRIP project(s) as well the funding,project milestones, performance metrics, and payment schedules for project(s) and signals the Partner's intent to participate in the Medicaid Transformation Demonstration. 2. SOW CONTACT INFORMATION For organizations that have a specific lead contact person for an individual project, indicate in the table below. If your organization has one contact for the entire Medicaid Transformation Project, indicate as such by leaving the Project Lead Contact section blank. CPAA ACH LLC Partner:Mason County Community Services CPAA Project Lead: Partner Contact: Christina Mitchell Casey Bingham Phone: 360-539-7576 ext. 131 Phone: Email:mitchellc@crhn.org Email: Project Area: Partner Lead Contact (Person: Name, 3A- Opioid Response Title): CPAA Manager: Sara Rainer Phone: Phone: 360-539-7576 x 130 Email: rainers@crhn.org Email: 3. BASIC ROLES AND RESPONSIBILITIES a) CPAA's ROLES AND RESPONSIBILITIES CPAA will have the following roles and responsibilities, in accordance with and subject to the MTP,this Agreement, and applicable law: I. Establishing and maintaining a governance and organizational structure that complies with the terms of the Demonstration and the DSRIP Planning Protocol H. Keeping partnering providers informed of all DSRIP related communications received by the ACH from the State and facilitating communication among the Partners regarding DSRIP matters. Cascade Pacific Page 20 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C ACASCADE PACIFIJ) ACTION ALLIANCE III. CPAA will use the following key indicators to measure partnering provider implementation progress: Change Plan completion, Utilization of data reporting form/tool, Partner engagement in trainings and shared learnings.Partner engagement in committees and work groups. IV. Assist Partners,as necessary, in developing an organizational Change Plan as well as hosting virtual Town Hall-style webinars to publicly answer questions and walk organizations through the Change Plan process V. CPAA will provide a reporting tool and provide reporting templates as necessary to the organization to use in completing and submitting reports no later than the 1'quarter of DY3 VI. Monitor the progress of each Partner,providing consultation to help the Partner fulfill stated interventions and reach or improve required and selected measures to ensure milestone achievement and alignment with state MTP goals. CPAA will assist to develop a plan of action with the organization to remedy any identified gaps or barriers. VII. Receive and evaluate quarterly reports from participating Partners,to track individual progress toward required and organization-specific measures.Certify progress milestones,performance metrics,and other such reports as required by the DSRIP Planning Protocol. VIII. CPAA will provide a variety of statistical reports to Partners quarterly for evaluation purposes. IX. Provide fiscal reporting for DSRIP funds as needed. X. Distribute initial funds in a timely manner to participating partners in accordance with the state- approved funding distribution plans payable within 60 days of receipt of the signed Agreement. Funds are intended to supplement the time and resources committed to Transformation efforts. )Cl. Provide communication and instruction related to reporting and performance measures for additional payments beyond the initial funds. XII. Submit scheduled reports to HCA on the actual distribution of transformation project payments, fund balances and reconciliations as well as progress on the Partner's scope of work, adherence to reporting requirements,metrics and the continuous improvement of such. XIII. CPAA will offer and facilitate a variety of collaborative forums such as an MTP kick-off celebration;project area work groups,planning committees,webinars, and conference calls; CPAA Board and Council meetings. XIV. CPAA Program Managers will make themselves available and conduct regular check-ins and outreach calls and provide technical assistance as needed. Cascade Pacific Page 21 of 23 K2293-32 Action Alliance DocuSign Envelope ID:97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFI�J ACTION ALLIANCE yJ'.t M IN'f,-;ALln 6 SAFETY b) THE PARTNER ROLES AND RESPONSIBITIES The Partner will have the following roles and responsibilities, in accordance with and subject to this Agreement, and applicable law: I. The Partner will collaborate with CPAA,as needed,to develop and submit a Change Plan for CPAA according to the number of projects the Partner was selected for. II. Partner will register in the Financial Executor Portal. III. The Partner will complete and submit any administrative forms required in order for the Partner to receive funds via the Medicaid Demonstration's Financial Portal and CPAA's Financial Executor. Partners are required to report on pay for reporting measures quarterly by the end of the first month following every quarter. Late reporting could impact receipt of allocated funds. IV. The Partner will comply with this Agreement's requirements, including but not limited to timely and accurate reporting to CPAA in accordance with the performance measures, project milestones, and timelines specified in the Change Plan; and V. The Partner will provide other information as reasonably requested by CPAA within 30 days. VI. The Partner will participate in Quality Improvement activities for each MTP Program area they are selected for. VII. The Partner will align and coordinate MTP activities with other CPAA selected partners. VIII. The Partner may request technical assistance from CPAA Program Managers as needed. IX. The Partner is encouraged to participate in CPAA's MTP kick-off celebration;project area work groups,planning committees,MTP task force,webinars,and conference calls;CPAA Board, Council meetings and local forums.Active participation is linked to MTP incentives. X. The Partner will complete tasks and deliverables as set forth in the Change Plan and agrees to notify the CPAA Program Manager if timeline or deliverables will not be submitted as required. XI. Partner will show evidence for expansion or deepening of partnerships projects,as this will be essential for the"scale"in DSRIP years XII. The Partner will incorporate Health Equity Considerations into the execution of their project. XIII. If Partner is implementing the Pathways Model as a Care Coordinating Agency,the Partner will complete additional documents: i. Care Coordination Service Agreement ii. Mutual Nondisclosure Agreement Cascade Pacific Page 22 of 23 K2293-32 Action Alliance DocuSign Envelope ID: 97E5E027-D44B-4FA1-AF70-A1D6AA388B1C CASCADE PACIFI�J ACTION ALLIANCE .I.J".G i J:'41.1:T,':c.r L Y'.-:7� 4. PARTNER DELIVERABLES a. Signed contract&HIPAA Business Associates Agreement no later than October 5, 2018. If an extension is needed,please email Chris Haywood at haywoodc@crhn.org. b. Submit first draft of a Change Plan to rgportingacpaawa.org no later than October 15, 2018 and final draft of Change Plan no later than November 15, 2018. c. Update the Change Plan annually in quarter 4. d. Submit quarterly and semi-annual reports to CPAA. e. Submit quarterly reports to reporting@,cpaawa.org per the table below: Quarter 1 (Jan-Mar) Quarter 2(Apr—Jun) Quarter 3 (Jul-Sep) Quarter 4(Oct-Dec) 1.Change Plan Progress 1.Change Plan Progress 1.Change Plan Progress 1.Change Plan Progress Report Report Report Report 2.Intervention Metrics 2.Intervention Metrics 3.Change Plan Update April 30,2019 July 31,2019 October 31,2019 January 31,2020 April 30,2020 July 31,2020 October 31,2020 January 31,2021 April 30,2021 July 31,2021 October 31,2021 January 31,2022 *Bi-Directional Integration of Care and Opioid Response projects require additional reporting semi-annually due to HCA requirements. Cascade Pacific Page 23 of 23 K2293-32 Action Alliance d cr I� MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: October 2, 2018 Agenda Item # g. (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 53116-53499 $ 678,692.56 Salary Clearing Fund Warrant #s 7003915-7003945 $ 474,272.32 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 20,815,676.11 Direct Deposit YTD Total $ 12,672,962.31 Salary Clearing YTD Total $ 13,378,614.05 Approval of Treasure Electronic Remittances YTD Total $ 6,618,553.60 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 53116-53499 $ 678,692.56 Salary Clearing Fund Warrant #s 7003915-7003945 $ 474,272.32 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 10/2/18 Agenda Item # U (Commissioner staff to complete) BRIEFING DATE: 9/24/18 BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to create, post and fill an Engineering Technician IV (Job Class 4038) and an Engineer II/III (Job Class 4032/4033) in the Public Works Department. This will increase the Public Works full time equivalent (FTE) by two (2) positions. Background: Public Works proposes to increase personnel capacity due to expanded workloads. While some of the work can be handled through outside contractors for shorter-term projects or specialized services, the department has identified ongoing work that is best handled by adding new positions. The department recently presented an organization chart to the Board in support of this proposal. The positions descriptions are updates of existing job classifications. One is an Engineer's Guild position (Engineering Tech IV — Development Review) and the other is an exempt position (Engineer II or III — Hydraulic Engineer). Human resources completed review of the position descriptions (attached) and budget impacts which are summarized below. RECOMMENDED ACTION: Approval to create, post and fill an Engineering Technician IV (Job Class 4038) and an Engineer II/III (Job Class 4032/4033) in the Public Works Department. This will increase the Public Works full time equivalent (FTE) by two (2) positions. Attachment: Position Descriptions & Department Organization Chart Engineering Technician IV— Development Services Proposed Addition to 2019 Public Works Budget Jerry W. Hauth, PE, Director POSITION JUSTIFICATION There is an on-going need to provide field review and inspection for new development, and to support Community Services in code enforcement and technical assistance to citizens. Additionally, Public Works expects to deliver a robust construction program for many years ahead and needs additional resources. Five years ago Public Works reduced their construction engineering technician team by 1 FTE and are understaffed given the current and projected work load. ABBREVIATED POSITION DESCRIPTION Reviews,comments, conditions and inspects development proposals for compliance with county code and public works requirements. Coordinates development review both within the department and with other Departments, and represents Public Works at meetings. Provides technical support to Community Services and citizens. Assists the Engineering and Construction team either in the office or field as needed. MINIMUM QUALIFICATIONS • AA degree in civil engineering, surveying or related field • Three years of related field and/or office experience in civil engineering, surveying or geodetic work BUDGET IMPLICATIONS Estimated annual cost (labor, COLA, and 62%fringe) $112,000 Anticipated Revenue apportioned by typical work assignment (%will vary from year to year depending on development activity and TIP) TIP Projects—Drafting/Inspection 0.25 FTE (Roads/Grants) $ 28,000 Skokomish Restoration Inspection 0.25 FTE (Skok/Grants) $ 28,000 Development Review Inspection 0.25 FTE (Permit Fees) $ 28,000 Stormwater Program Data Mgmt 0.25 FTE (Storm/Grants/Roads) $ 28,000 Total 1.00 FTE $112,000 09/18/2018 13:29 Mason County P 5 DawnT SALARY TABLES pmgrstep GRADE/ HRS/ HRS/ DAYS/ HRS/ DAYS/ USE EFF. DATE GROUP/BU RANK DESCRIPTION PAY BASIS FREQUENCY CALC PERIODS DAY PERIOD PERIOD YEAR YEAR PCT 01/01/2018 EG ENGINEERS 13 DATA/WEB ENGNR S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 O1 0.0000 28.9153 231.3314 2,506.09 60,146.16 02 0.0000 29.9214 239.3806 2,593.29 62,238.96 03 0.0000 30.9271 247.4262 2,680.45 64,330.80 04 0.0000 31.9391 255.5225 2,768.16 66,435.84 05 0.0000 32.9517 263.6234 2,855.92 68,542.08 06 0.0000 33.9573 271.6689 2,943.08 70,633.92 01/01/2018 EG ENGINEERS 14 DATA/WEB TECH S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 O1 0.0000 26.0232 208.1935 2,255.43 54,130.32 02 0.0000 26.9238 215.3991 2,333.49 56,003.76 03 0.0000 27.8377 222.7098 2,412.69 57,904.56 04 0.0000 28.7447 229.9662 2,491.30 59,791.20 05 0.0000 29.6519 237.2243 2,569.93 61,678.32 06 0.0000 30.5588 244.4797 2,648.53 63,564.72 01/01/2018 EG ENGINEERS 15 ENGNR TECH I S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 O1 0.0000 22.8090 182.4794 1,976.86 47,444.64 02 0.0000 23.6044 188.8422 2,045.79 49,098.96 03 0.0000 24.3998 195.2058 2,114.73 50,753.52 04 0.0000 25.1886 201.5169 2,183.10 52,394.40 05 0.0000 25.9840 207.8797 2,252.03 54,048.72 06 0.0000 26.7859 214.2951 2,321.53 55,716.72 I I I Mason County,.Wr 09/18/2018 13:29 Mason County P 6 DawnT SALARY TABLES Pmgrate GRADE/ HRS/ HRS/ DAYS/ HRS/ DAYS/ USE EFF. DATE GROUP/BU RANK DESCRIPTION PAY BASIS FREQUENCY CALC PERIODS DAY PERIOD PERIOD YEAR YEAR PCT 01/01/2018 EG ENGINEERS 16 ENGNR TECH II S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 O1 0.0000 24.4194 195.3628 2,116.43 50,794.32 02 0.0000 25.2675 202.1474 2,189.93 52,558.32 03 0.0000 26.1220 208.9837 2,263.99 54,335.76 04 0.0000 26.9698 215.7665 2,337.47 56,099.28 O5 0.0000 27.8179 222.5520 2,410.98 57,863.52 06 0.0000 28.6656 229.3338 2,484.45 59,626.80 01/01/2018 EG ENGINEERS 17 ENGNR TECH III S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 O1 0.0000 26.0232 208.1935 2,255.43 54,130.32 02 0.0000 26.9238 215.3991 2,333.49 56,003.76 03 0.0000 27.8377 222.7098 2,412.69 57,904.56 04 0.0000 28.7447 229.9662 2,491.30 59,791.20 05 0.0000 29.6519 237.2243 2,569.93 61,678.32 06 0.0000 30.5588 244.4797 2,648.53 63,564.72 01/01/2018 EG ENGINEERS 18 ENGNR TECH IV S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 O1 0.0000 27.6272 221.0262 2,394.45 57,466.80 02 0.0000 28.5868 228.7034 2,477.62 59,462.88 03 0.0000 29.5599 236.4886 2,561.96 61,487.04 04 0.0000 30.5197 244.1668 2,645.14 63,483.36 O5 0.0000 31.4859 251.8966 2,728.88 65,493.12 06 0.0000 32.4522 259.6274 2,812.63 67,503.12 Engineer III — Hydraulic Engineer Proposed Addition to 2019 Public Works Budget Jerry W. Hauth, PE, Director POSITION JUSTIFICATION Public Works expects to deliver a variety of projects that will require hydraulic expertise for many years ahead. Additionally,there has been an on-going need to provide professional-level engineering expertise to the stormwater development review and approval process. This need grows more apparent and urgent with continued growth, expectations to manage surface and groundwater holistically, and on-going water quality needs. ABBREVIATED POSITION DESCRIPTION Responsible for overseeing the delivery of hydraulic/hydrology aspects of Public Works road and bridge projects. Coordinates environmental restoration efforts within the Skokomish watershed and countywide fish barrier projects. Reviews new development proposals for compliance with minimum stormwater management design standards. Implements stormwater program recommendations. MINIMUM QUALIFICATIONS ■ Registered as a Professional Engineer in Washington State ■ BSCE or related ■ 4 years design experience with emphasis on hydraulics and hydrology BUDGET IMPLICATIONS Estimated annual cost (labor, COLA, and 62%fringe) $185,500 Anticipated Revenue apportioned by typical work assignment(%will vary from year to year depending on development activity and TIP) TIP Projects- Hydraulic Design 0.40 FTE (Roads/Grants) $ 74,200 Skokomish Restoration 0.25 FTE (Skok/Grants) $46,375 Development Review 0.25 FTE (Permit Fees) $46,375 Stormwater Program Implementation 0.10 FTE (Storm/Grants/Roads) $ 18,550 Total 1.00 FTE $185,500 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Chief Deputy Prosecuting Attorney 2150 Public Works& Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/County Engineer Deputy Director Public Works/Utilities &Waste Mgmt 4010 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 39 Chief Finance Officer 2000 38 DEM/IT/Facilities/Parks & Trails Manager 2059 Road Operations&Maintenance/ER&R Manager 4020 Water&Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation &Juvenile Services 1050 35 District Court Administrator 1180 Engineering and Construction Manager 4030 Superior Court Administrator 1190 Jail Lieutenant 3005 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Technical Services Manager 4220 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 32 Permit Assistance Center Manager 2090 Budget Manager 1155 31 Public Works Finance Manager 2011 Page I I of 2 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 4031 25 Program Manager 1 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 Page 12or2 ENTRY ENTRY MAX RANGE ANNUAL "Step 0" STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ANNUAL 46 112,234.32 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04 127,380.48 45 91,412.88 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10 108,517.20 44 89,215.68 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56 105,942.72 43 87,032.16 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78 103,341.36 42 84,996.48 7,083.04 7,436.90 7,807.54 8,004.12 8,204.06 8,408.48 100,901.76 41 82,894.08 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82 98,421.84 40 80,939.76 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008.62 96,103.44 39 78,958.56 6,579.88 6,910.12 7,254.96 7,435.761 7,622.24 7,813.20 93,758.40 38 77,071.68 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60 91,507.20 37 75,184.56 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12 89,269.44 36 73,391.76 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90 87,166.80 35 71,626.08 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58 85,050.96 34 69,927.84 5,827.32 6,117.12 6,423.76 6,584.361 6,749.46 6,917.98 83,015.76 33 68,215.68 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46 80,993.52 32 66,612.00 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86 79,066.32 31 64,940.88 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10 77,125.20 30 63,430.56 5,285.88 5,549.86 5,827.32 5,973.30 6,120.46 6,274.32 75,291.84 29 61,894.56 5,157.88 5,413.98 5,684.64 5,828.441 5,973.30 6,122.72 73,472.64 28 60,411.36 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.821 71,733.84 27 58,942.56 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58 69,954.96 26 57,540.72 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52 68,310.24 25 56,125.44 4,677.12 4,910.72 5,155.66 5,284.76 5,415.10 5,552.10 66,625.20 24 54,804.72 4,567.06 4,795.06 5,034.28 5,160.121 5,288.16 5,421.86 65,062.32 23 53,456.16 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16 63,457.92 22 52,189.68 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46 61,961.52 21 50,909.04 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56 60,438.72 20 49,682.64 4,140.22 4,348.02 4,565.92 4,679.34 4,797.30 4,916.38 58,996.56 19 48,482.64 4,040.22 4,242.42 4,454.681 4,567.06 4,680.48 4,798.42 57,581.04 18 47,337.36 3,944.78 4,141.34 4,349.14 4,456.96 4,569.30 4,682.76 56,193.12 17 46,178.16 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42 54,845.04 16 45,072.72 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20 53,510.40 15 43,980.96 3,665.08 3,849.30 4,040.22 4,140.221 4,242.42 4,349.14 52,189.68 14 42,916.80 3,576.40 3,754.96 3,942.54 4,041.34 4,142.46 4,246.94 50,963.28 13 41,878.56 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60 49,723.20 12 40,867.68 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60 48,523.20 11 39,883.68 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94 47,351.28 10 38,940.00 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54 46,218.48 9 37,983.12 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20 45,086.40 8 37,080.00 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34 44,008.08 7 36,163.44 3,013.62 3,165.26 3,323.641 3,405.64 3,491.00 3,579.76 42,957.12 6 35,314.56 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38 41,932.56 5 34,451.76 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98 40,907.76 4 33,643.20 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16 39,937.92 3 32,820.72 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38 38,980.56 2 32,025.60 2,668.80 2,802.46 2,942.88 3,015.84 3,092.261 3,168.68 38,024.16 1 31,270.80 2,605.90 2,735.06 2,870.98 2,942.88 3,015.841 3,092.26 37,107.12 14 C POSITION DESCRIPTION y rxcf Title: Engineer Technician I Department: Public Works Affiliation: Engineers Guild Reports to: Engineering & Construction Manager or Technical Services Manager Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: Job Class: 4035 Salary Range: According to current CBA 1501-00 Guild Approval Date: Elected Official / Director Approval Date: JOB SUMMARY: Performs design and construction inspection work for all types of public works projects within the public right-of-way in accordance with established policy and professional standards, including but not limited to: • Roadway, bridge, wall, drainage, and streetlighting design and inspection • Coordinating the development of permits • Identifying ROW needs and coordinating the acquisition of right-of-way • Performing and overseeing technical studies • Developing and managing consultant contracts • Responding to emergencies Performs design review and construction inspection work for all types of private development projects in accordance with county code and professional standards similar to above. Performs data collection, analysis, and maintenance of databases necessary to: • Support engineering and construction and road operations work • Ensure compliance with mandatory annual reporting to CRAB May be required to work with supervision, independently or direct others in the performance of work. WORK/RESPONSIBILITIES: Performs research associated with various engineering projects as required; proposes solutions to technical engineering problems, and makes recommendations. Coordinates on both public and private projects internally with transportation, environmental, surveyors, right- of-way, maintenance and accounting; coordinates externally with the County Planning Department, permit and government agencies/departments, Contractors, consultants and the public. Also coordinates with public and private franchise utilities to eliminate conflicts. Provides response for County-wide emergencies. Duties may include, but are not limited to, staffing the County's Emergency Operations Center, inspecting damaged facilities, preparation of estimates for repairs and other necessary documentation for project funding, coordination with consultants, preparation of emergency PS&E, and inspection of emergency repairs. May be required to attend bridge inspection training and prepare bridge inspection reports. May be assigned contract administration duties such as to review and make recommendations on the approval of contractor submittals, preparation of contact change orders, and similar work. Shows initiative in performing job functions — has the ability to accurately estimate the time for completion of tasks and meets self-imposed deadlines, requests timely guidance when needed, regularly seeks opportunities to take on additional tasks and responsibilities, and seeks opportunities for training as it becomes available or is needed. Performs a variety of office and field support duties as required. Regular, reliable and punctual attendance. DESIGN Prepares construction plans for road, bridge and stormwater projects as assigned. Drafts plans and plan details using engineering design software or by hand. Prepares estimates and request for proposals and performs quantity calculations. May assist in the preparation of environmental permits and construction specifications. Develops computer aided design (CAD) topographic base maps from field survey information as well as engineering construction drawings for various capital transportation and stormwater projects. Assists in the preparation of construction specifications for projects. Provide design information & exhibits necessary for environmental documentation, permitting and ROW acquisition. CONSTRUCTION Observes construction activities and enforces adherence to engineering drawings, contract specifications and provisions, materials acceptance and testing, and workmanship for public and private projects. Maintains accurate and detailed construction records such as: daily reports, field notes, as-built drawings, etc. Records may be used in the preparation of pay estimates, change orders, and construction documentation files for review. DEVELOPMENT REVIEW Reviews design calculations and construction plans for new development and inspects to ensure compliance with standards and county code. Communicates requirements both orally and in a written format. Provides technical support to code compliance officers. Prepares and reviews code revisions. TRAFFIC Performs traffic engineering functions such as traffic data collection and correlation, assessment of roadway pavement conditions, acquiring/maintaining data and preparation of reports to the County Road Administration Board. Performs data analysis to support or develop recommendations for pavement preservation and safety projects. Working Conditions Works generally indoors in a clean, climate-controlled workspace. Some outdoor work is required, sometimes during inclement weather and occasionally during the night. Outdoor work may require traversing rough terrain as well as exposure to heavy construction equipment, loud noise, dust and debris. QUALIFICATIONS Knowledge, Skills &Abilities Knowledge of: • Use of computers for drafting and design tasks as well as for email, word processing, spreadsheet, scheduling, internet research, graphics, database management, and use of printers/plotters and digital cameras in support of work responsibilities. • Engineering principles, practices and methods; • Basic math, Algebra, Geometry, Trigonometry and various engineering formulas and construction methods; • County, State and Federal regulations and codes pertaining to public works engineering and construction, including but not limited to: WSDOT Standard Specifications, Local Agency Guidelines (LAG), AASHTO Design Standards, Stormwater Management Manual and County code; • Survey and mapping principles and practices DESIGN • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, Highway Runoff Manual, AASHTO, MUTCD, etc. CONSTRUCTION • Principles of construction inspection, including understanding and application of specifications outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to enforce the provisions of the contract. • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. • Construction references, including but not limited to: WSDOT Construction Manual, MUTCD, etc. DEVELOPMENT REVIEW • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to, Stormwater Management Manual, County code, and MUTCD; • Principles of construction inspection, including understanding the ability to enforce compliance with approved plans and when consultation is needed with owner and design engineer; • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. TRAFFIC • MOBILITY road database system including collection and analysis of MOBILITY data. • Statistical analysis • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, AASHTO, MUTCD, etc. • Traffic data collection equipment and methodology Ability to: • Read and interpret plans and specifications prepared to any Engineering and Architectural Standard. • Inspect and evaluate the condition of public works structures. • Communicate clearly and concisely, orally and in writing in English. • Work and communicate effective and courteously with other employees, the public, outside agencies, Consultants and Contractors. Also employ tact and courtesy when interacting with the aforementioned, occasionally in difficult/tense situations. The employee may be required to deal with disgruntled individuals requiring use of conflict management skills. • Maintain confidentiality within the department or work group, as necessary. • Perform work under pressure for deadlines, and is required to maintain professional composure at all times. • Required to sit, talk and hear; frequently required to use hands to finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. • Specific vision abilities include close, distant, color and peripheral vision, depth perception and to adjust focus. • Employee may occasionally be required to lift or move up to 40 pounds. Education and Experience -- Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. • AA degree in civil engineering, surveying or related field, or • Equivalent related field or office experience in civil engineering, contract administration, surveying or geodetic work. Licenses, Certifications & Other Requirements: • A valid Washington State Driver's license. • First Aid/CPR/AED certification • Maintenance of current skills and additional training as needed. • Flagger training (may be received within first six months of employment) TECHNICIAN I Entry level position. Work Product When working in Design - Prepares elements of plans, specifications and estimates for review by primary project Technician or Engineer, prior to incorporation into projects. When working in Construction - Inspects one or more elements of a construction project with close supervision and prepares necessary paperwork, including but not limited to, field notes, IDRs, wage rate interviews, independent estimates and other change order documentation. Paperwork is to be reviewed by primary inspector daily. When working in Development Review— N/A When working in Traffic— N/A Level of authority: Ask and Recommend REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination —Annually Blood Bourne Pathogens—Annually Smart Risk Management— Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100.c and 700.b All employee's-Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Guild Representative Signature of Approval: Date: Elected Official/Director Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: HR or Manager Signature: *1854 POSITION DESCRIPTION Title: Engineer Technician II Department: Public Works Affiliation: Engineers Guild Reports to: Engineering & Construction Manager or Technical Services Manager Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: Job Class: Salary Range: According to current CBA 1501-00 4036 Guild Approval Date: Elected Official / Director Approval Date: JOB SUMMARY: Performs design and construction inspection work for all types of public works projects within the public right-of-way in accordance with established policy and professional standards, including but not limited to: • Roadway, bridge, wall, drainage, and streetlighting design and inspection • Coordinating the development of permits • Identifying ROW needs and coordinating the acquisition of right-of-way • Performing and overseeing technical studies • Developing and managing consultant contracts • Responding to emergencies Performs design review and construction inspection work for all types of private development projects in accordance with county code and professional standards similar to above. Performs data collection, analysis, and maintenance of databases necessary to: • Support engineering and construction and road operations work • Ensure compliance with mandatory annual reporting to CRAB May be required to work with supervision, independently or direct others in the performance of work. WORK/RESPONSIBILITIES: Performs research associated with various engineering projects as required; proposes solutions to technical engineering problems, and makes recommendations. Coordinates on both public and private projects internally with transportation, environmental, surveyors, right- of-way, maintenance and accounting; coordinates externally with the County Planning Department, permit and government agencies/departments, Contractors, consultants and the public. Also coordinates with public and private franchise utilities to eliminate conflicts. Provides response for County-wide emergencies. Duties may include, but are not limited to, staffing the County's Emergency Operations Center, inspecting damaged facilities, preparation of estimates for repairs and other necessary documentation for project funding, coordination with consultants, preparation of emergency PS&E, and inspection of emergency repairs. May be required to attend bridge inspection training and prepare bridge inspection reports. May be assigned contract administration duties such as to review and make recommendations on the approval of contractor submittals, preparation of contact change orders, and similar work. Shows initiative in performing job functions — has the ability to accurately estimate the time for completion of tasks and meets self-imposed deadlines, requests timely guidance when needed, regularly seeks opportunities to take on additional tasks and responsibilities, and seeks opportunities for training as it becomes available or is needed. Performs a variety of office and field support duties as required. Regular, reliable and punctual attendance. DESIGN Prepares construction plans for road, bridge and stormwater projects as assigned. Drafts plans and plan details using engineering design software or by hand. Prepares estimates and request for proposals and performs quantity calculations. May assist in the preparation of environmental permits and construction specifications. Develops computer aided design (CAD) topographic base maps from field survey information as well as engineering construction drawings for various capital transportation and stormwater projects. Assists in the preparation of construction specifications for projects. Provide design information & exhibits necessary for environmental documentation, permitting and ROW acquisition. CONSTRUCTION Observes construction activities and enforces adherence to engineering drawings, contract specifications and provisions, materials acceptance and testing, and workmanship for public and private projects. Maintains accurate and detailed construction records such as: daily reports, field notes, as-built drawings, etc. Records may be used in the preparation of pay estimates, change orders, and construction documentation files for review. DEVELOPMENT REVIEW Reviews design calculations and construction plans for new development and inspects to ensure compliance with standards and county code. Communicates requirements both orally and in a written format. Provides technical support to code compliance officers. Prepares and reviews code revisions. TRAFFIC Performs traffic engineering functions such as traffic data collection and correlation, assessment of roadway pavement conditions, acquiring/maintaining data and preparation of reports to the County Road Administration Board. Performs data analysis to support or develop recommendations for pavement preservation and safety projects. Working Conditions Works generally indoors in a clean, climate-controlled workspace. Some outdoor work is required, sometimes during inclement weather and occasionally during the night. Outdoor work may require traversing rough terrain as well as exposure to heavy construction equipment, loud noise, dust and debris. QUALIFICATIONS Knowledge, Skills &Abilities Knowledge of: • Use of computers for drafting and design tasks as well as for email, word processing, spreadsheet, scheduling, internet research, graphics, database management, and use of printers/plotters and digital cameras in support of work responsibilities. • Engineering principles, practices and methods; • Basic math, Algebra, Geometry, Trigonometry and various engineering formulas and construction methods; • County, State and Federal regulations and codes pertaining to public works engineering and construction, including but not limited to: WSDOT Standard Specifications, Local Agency Guidelines (LAG), AASHTO Design Standards, Stormwater Management Manual and County code; • Survey and mapping principles and practices DESIGN • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, Highway Runoff Manual, AASHTO, MUTCD, etc. CONSTRUCTION • Principles of construction inspection, including understanding and application of specifications outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to enforce the provisions of the contract. • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. • Construction references, including but not limited to: WSDOT Construction Manual, MUTCD, etc. DEVELOPMENT REVIEW • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to, Stormwater Management Manual, County code, and MUTCD; • Principles of construction inspection, including understanding the ability to enforce compliance with approved plans and when consultation is needed with owner and design engineer; • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. TRAFFIC • MOBILITY road database system including collection and analysis of MOBILITY data. • Statistical analysis • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, AASHTO, MUTCD, etc. • Traffic data collection equipment and methodology Ability to: • Read and interpret plans and specifications prepared to any Engineering and Architectural Standard. • Inspect and evaluate the condition of public works structures. • Communicate clearly and concisely, orally and in writing in English. • Work and communicate effective and courteously with other employees, the public, outside agencies, Consultants and Contractors. Also employ tact and courtesy when interacting with the aforementioned, occasionally in difficult/tense situations. The employee may be required to deal with disgruntled individuals requiring use of conflict management skills. • Maintain confidentiality within the department or work group, as necessary. • Perform work under pressure for deadlines, and is required to maintain professional composure at all times. • Required to sit, talk and hear; frequently required to use hands to finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. • Specific vision abilities include close, distant, color and peripheral vision, depth perception and to adjust focus. • Employee may occasionally be required to lift or move up to 40 pounds. Education and Experience -- Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. • AA degree in civil engineering, surveying or related field, or • Equivalent related field or office experience in civil engineering, contract administration, surveying or geodetic work. Licenses, Certifications & Other Requirements: • A valid Washington State Driver's license. • First Aid/CPR/AED certification • Maintenance of current skills and additional training as needed. • Flagger training (may be received within first six months of employment) • Certified Erosion and Sediment Control (may be received within first six months of employment — Construction and Development Review) TECHNICIAN II Incumbent will have at least one year of experience as a Technician I or equivalent AND the ability to produce Work Products outlined below. Work Product When working in Design - Prepares plans, specifications and estimates for low-complexity projects with review by a more experienced Technician or Engineer prior to completion. When working in Construction - Independently inspects small project(s) or inspects one or more elements of a larger project, with oversight by a primary inspector or supervisor. When working in Development Review— N/A When working in Traffic - Assists with placing traffic counters, data entry, assessing pavement condition, and collecting other traffic/transportation-related data. Level of authority: Ask and Recommend / Act and Report Immediately (to be determined by assigned task and skill level) REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination —Annually Blood Bourne Pathogens—Annually Smart Risk Management— Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100.c and 700.b All employee's-Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Guild Representative Signature of Approval: Date: Elected Official/ Director Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: HR or Manager Signature: POSITION DESCRIPTION IX sd Title: Engineer Technician III Department: Public Works Affiliation: Engineers Guild Reports to: Engineering & Construction Manager or Technical Services Manager Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: T4C b Class: Salary Range: According to current CBA 1501-00 37 Guild Approval Date: Elected Official I Director Approval Date: JOB SUMMARY: Performs design and construction inspection work for all types of public works projects within the public right-of-way in accordance with established policy and professional standards, including but not limited to: • Roadway, bridge, wall, drainage, and streetlighting design and inspection • Coordinating the development of permits • Identifying ROW needs and coordinating the acquisition of right-of-way • Performing and overseeing technical studies • Developing and managing consultant contracts • Responding to emergencies Performs design review and construction inspection work for all types of private development projects in accordance with county code and professional standards similar to above. Performs data collection, analysis, and maintenance of databases necessary to: • Support engineering and construction and road operations work • Ensure compliance with mandatory annual reporting to CRAB May be required to work with supervision, independently or direct others in the performance of work. WORK/RESPONSIBILITIES: Performs research associated with various engineering projects as required; proposes solutions to technical engineering problems, and makes recommendations. Coordinates on both public and private projects internally with transportation, environmental, surveyors, right- of-way, maintenance and accounting; coordinates externally with the County Planning Department, permit and government agencies/departments, Contractors, consultants and the public. Also coordinates with public and private franchise utilities to eliminate conflicts. Provides response for County-wide emergencies. Duties may include, but are not limited to, staffing the County's Emergency Operations Center, inspecting damaged facilities, preparation of estimates for repairs and other necessary documentation for project funding, coordination with consultants, preparation of emergency PS&E, and inspection of emergency repairs. May be required to attend bridge inspection training and prepare bridge inspection reports. May be assigned contract administration duties such as to review and make recommendations on the approval of contractor submittals, preparation of contact change orders, and similar work. Shows initiative in performing job functions — has the ability to accurately estimate the time for completion of tasks and meets self-imposed deadlines, requests timely guidance when needed, regularly seeks opportunities to take on additional tasks and responsibilities, and seeks opportunities for training as it becomes available or is needed. Performs a variety of office and field support duties as required. Regular, reliable and punctual attendance. DESIGN Prepares construction plans for road, bridge and stormwater projects as assigned. Drafts plans and plan details using engineering design software or by hand. Prepares estimates and request for proposals and performs quantity calculations. May assist in the preparation of environmental permits and construction specifications. Develops computer aided design (CAD) topographic base maps from field survey information as well as engineering construction drawings for various capital transportation and stormwater projects. Assists in the preparation of construction specifications for projects. Provide design information & exhibits necessary for environmental documentation, permitting and ROW acquisition. CONSTRUCTION Observes construction activities and enforces adherence to engineering drawings, contract specifications and provisions, materials acceptance and testing, and workmanship for public and private projects. Maintains accurate and detailed construction records such as: daily reports, field notes, as-built drawings, etc. Records may be used in the preparation of pay estimates, change orders, and construction documentation files for review. DEVELOPMENT REVIEW Reviews design calculations and construction plans for new development and inspects to ensure compliance with standards and county code. Communicates requirements both orally and in a written format. Provides technical support to code compliance officers. Prepares and reviews code revisions. TRAFFIC Performs traffic engineering functions such as traffic data collection and correlation, assessment of roadway pavement conditions, acquiring/maintaining data and preparation of reports to the County Road Administration Board. Performs data analysis to support or develop recommendations for pavement preservation and safety projects. Working Conditions Works generally indoors in a clean, climate-controlled workspace. Some outdoor work is required, sometimes during inclement weather and occasionally during the night. Outdoor work may require traversing rough terrain as well as exposure to heavy construction equipment, loud noise, dust and debris. QUALIFICATIONS Knowledge, Skills &Abilities Knowledge of: • Use of computers for drafting and design tasks as well as for email, word processing, spreadsheet, scheduling, internet research, graphics, database management, and use of printers/plotters and digital cameras in support of work responsibilities. • Engineering principles, practices and methods; • Basic math, Algebra, Geometry, Trigonometry and various engineering formulas and construction methods; • County, State and Federal regulations and codes pertaining to public works engineering and construction, including but not limited to: WSDOT Standard Specifications, Local Agency Guidelines (LAG), AASHTO Design Standards, Stormwater Management Manual and County code; • Survey and mapping principles and practices DESIGN • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, Highway Runoff Manual, AASHTO, MUTCD, etc. CONSTRUCTION • Principles of construction inspection, including understanding and application of specifications outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to enforce the provisions of the contract. • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. • Construction references, including but not limited to: WSDOT Construction Manual, MUTCD, etc. DEVELOPMENT REVIEW • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to, Stormwater Management Manual, County code, and MUTCD; • Principles of construction inspection, including understanding the ability to enforce compliance with approved plans and when consultation is needed with owner and design engineer; • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. TRAFFIC • MOBILITY road database system including collection and analysis of MOBILITY data. • Statistical analysis • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, AASHTO, MUTCD, etc. • Traffic data collection equipment and methodology Ability to: • Read and interpret plans and specifications prepared to any Engineering and Architectural Standard. • Inspect and evaluate the condition of public works structures. • Communicate clearly and concisely, orally and in writing in English. • Work and communicate effective and courteously with other employees, the public, outside agencies, Consultants and Contractors. Also employ tact and courtesy when interacting with the aforementioned, occasionally in difficult/tense situations. The employee may be required to deal with disgruntled individuals requiring use of conflict management skills. • Maintain confidentiality within the department or work group, as necessary. • Perform work under pressure for deadlines, and is required to maintain professional composure at all times. • Required to sit, talk and hear; frequently required to use hands to finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. • Specific vision abilities include close, distant, color and peripheral vision, depth perception and to adjust focus. • Employee may occasionally be required to lift or move up to 40 pounds. Education and Experience -- Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. • AA degree in civil engineering, surveying or related field, or • Equivalent related field or office experience in civil engineering, contract administration, surveying or geodetic work. Licenses, Certifications & Other Requirements: • A valid Washington State Driver's license. • First Aid/CPR/AED certification • Maintenance of current skills and additional training as needed. • Flagger training (may be received within first six months of employment) • Certified Erosion and Sediment Control (may be received within first six months of employment — Construction and Development Review) TECHNICIAN III Incumbent will have the ability to work in Design/Engineering, Construction, Development Review or Traffic including the ability to produce Work Products outlined below. Also shall have at least one year of experience working as a Technician II or equivalent. Work Product When working in Design - Prepares plans, specifications and estimates (PS&E) independently, for review by assigned supervisor. Assists with coordination of internal communication with support groups (environmental, ROW, Survey), as well as maintenance staff. Includes scheduling project coordination meetings, when required, and preparing documentation of group discussions/decisions. Prepares correspondence and elements of documentation for outside agencies (i.e. CRAB, Highways and Local Programs, etc.) as needed for project funding. Performs peer review and verification for accuracy of PS&E prepared by coworkers and Consultants. Acts as Mason County owner's representative when working with Consultants. When working in Construction - Serves as primary inspector on a single complex project or inspects multiple smaller projects. Provides oversight and review of construction inspection work of less experienced inspectors. Prepares inspection reports and punch lists for private development. Ensures roads to be dedicated to the county are constructed to standard and monumentation, deeds and traffic signing are in place. Communicates with other county departments and the development community to ensure new development requirements are met. Assists in preparation of project construction files for internal review or review by outside funding agencies. May prepare elements of bridge inspection reports. When working in Development Review — Reviews plans and inspects development projects independently, with oversight assistance from an Engineer. Acts as Mason County representative when working with private developers, their contractors and engineers. When working in Traffic— Prepares annual CRAB report summarizing changes to the Road Log. Enters crash data in a timely and accurate manner. Performs traffic studies. Produces transportation system summary reports for use in engineering and road operations. Carries out the Adopt a Road Program and responds to traffic-related citizen inquiries. Level of Authority: Act and Report Immediately REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination —Annually Blood Bourne Pathogens—Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices—Annually FEMA IS 100.c and 700.b All employee's-Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Guild Representative Signature of Approval: Date: Elected Official/ Director Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: HR or Manager Signature: eoT' Co POSITION DESCRIPTION rxs.r Title: Engineer Technician IV Department: Public Works Affiliation: Engineers Guild Reports to: Engineering & Construction Manager or Technical Services Manager Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: Job Class: 4038 Salary Range: According to current CBA 1501-00 Guild Approval Date: Elected Official / Director Approval Date: JOB SUMMARY: Performs design and construction inspection work for all types of public works projects within the public right-of-way in accordance with established policy and professional standards, including but not limited to: • Roadway, bridge, wall, drainage, and streetlighting design and inspection • Coordinating the development of permits • Identifying ROW needs and coordinating the acquisition of right-of-way • Performing and overseeing technical studies • Developing and managing consultant contracts • Responding to emergencies Performs design review and construction inspection work for all types of private development projects in accordance with county code and professional standards similar to above. Performs data collection, analysis, and maintenance of databases necessary to: • Support engineering and construction and road operations work • Ensure compliance with mandatory annual reporting to CRAB May be required to work with supervision, independently or direct others in the performance of work. WORK/RESPONSIBILITIES: Performs research associated with various engineering projects as required; proposes solutions to technical engineering problems, and makes recommendations. Coordinates on both public and private projects internally with transportation, environmental, surveyors, right- of-way, maintenance and accounting; coordinates externally with the County Planning Department, permit and government agencies/departments, Contractors, consultants and the public. Also coordinates with public and private franchise utilities to eliminate conflicts. Provides response for County-wide emergencies. Duties may include, but are not limited to, staffing the County's Emergency Operations Center, inspecting damaged facilities, preparation of estimates for repairs and other necessary documentation for project funding, coordination with consultants, preparation of emergency PS&E, and inspection of emergency repairs. May be required to attend bridge inspection training and prepare bridge inspection reports. May be assigned contract administration duties such as to review and make recommendations on the approval of contractor submittals, preparation of contact change orders, and similar work. Shows initiative in performing job functions — has the ability to accurately estimate the time for completion of tasks and meets self-imposed deadlines, requests timely guidance when needed, regularly seeks opportunities to take on additional tasks and responsibilities, and seeks opportunities for training as it becomes available or is needed. Performs a variety of office and field support duties as required. Regular, reliable and punctual attendance. DESIGN Prepares construction plans for road, bridge and stormwater projects as assigned. Drafts plans and plan details using engineering design software or by hand. Prepares estimates and request for proposals and performs quantity calculations. May assist in the preparation of environmental permits and construction specifications. Develops computer aided design (CAD) topographic base maps from field survey information as well as engineering construction drawings for various capital transportation and stormwater projects. Assists in the preparation of construction specifications for projects. Provide design information & exhibits necessary for environmental documentation, permitting and ROW acquisition. CONSTRUCTION Observes construction activities and enforces adherence to engineering drawings, contract specifications and provisions, materials acceptance and testing, and workmanship for public and private projects. Maintains accurate and detailed construction records such as: daily reports, field notes, as-built drawings, etc. Records may be used in the preparation of pay estimates, change orders, and construction documentation files for review. DEVELOPMENT REVIEW Reviews design calculations and construction plans for new development and inspects to ensure compliance with standards and county code. Communicates requirements both orally and in a written format. Provides technical support to code compliance officers. Prepares and reviews code revisions. TRAFFIC Performs traffic engineering functions such as traffic data collection and correlation, assessment of roadway pavement conditions, acquiring/maintaining data and preparation of reports to the County Road Administration Board. Performs data analysis to support or develop recommendations for pavement preservation and safety projects. Working Conditions Works generally indoors in a clean, climate-controlled workspace. Some outdoor work is required, sometimes during inclement weather and occasionally during the night. Outdoor work may require traversing rough terrain as well as exposure to heavy construction equipment, loud noise, dust and debris. QUALIFICATIONS Knowledge, Skills &Abilities Knowledge of: • Use of computers for drafting and design tasks as well as for email, word processing, spreadsheet, scheduling, internet research, graphics, database management, and use of printers/plotters and digital cameras in support of work responsibilities. • Engineering principles, practices and methods; • Basic math, Algebra, Geometry, Trigonometry and various engineering formulas and construction methods; • County, State and Federal regulations and codes pertaining to public works engineering and construction, including but not limited to: WSDOT Standard Specifications, Local Agency Guidelines (LAG), AASHTO Design Standards, Stormwater Management Manual and County code; • Survey and mapping principles and practices DESIGN • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, Highway Runoff Manual, AASHTO, MUTCD, etc. CONSTRUCTION • Principles of construction inspection, including understanding and application of specifications outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to enforce the provisions of the contract. • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. • Construction references, including but not limited to: WSDOT Construction Manual, MUTCD, etc. DEVELOPMENT REVIEW • Engineering plans, specifications, CADD procedures and drafting standards; • Design references, including but not limited to, Stormwater Management Manual, County code, and MUTCD; • Principles of construction inspection, including understanding the ability to enforce compliance with approved plans and when consultation is needed with owner and design engineer; • Principles and practices of road construction, including earthwork, roadway, bridge, utility, and drainage. Understanding of testing requirements, ability to perform testing if required, and working knowledge of test results allowing for acceptance/rejection of materials. TRAFFIC • MOBILITY road database system including collection and analysis of MOBILITY data. • Statistical analysis • Design references, including but not limited to: WSDOT Design Manual, Standard Plans, Plans Preparation Manual, AASHTO, MUTCD, etc. • Traffic data collection equipment and methodology Ability to: • Read and interpret plans and specifications prepared to any Engineering and Architectural Standard. • Inspect and evaluate the condition of public works structures. • Communicate clearly and concisely, orally and in writing in English. • Work and communicate effective and courteously with other employees, the public, outside agencies, Consultants and Contractors. Also employ tact and courtesy when interacting with the aforementioned, occasionally in difficult/tense situations. The employee may be required to deal with disgruntled individuals requiring use of conflict management skills. • Maintain confidentiality within the department or work group, as necessary. • Perform work under pressure for deadlines, and is required to maintain professional composure at all times. • Required to sit, talk and hear; frequently required to use hands to finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. • Specific vision abilities include close, distant, color and peripheral vision, depth perception and to adjust focus. • Employee may occasionally be required to lift or move up to 40 pounds. Education and Experience -- Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. • AA degree in civil engineering, surveying or related field, or • Equivalent related field or office experience in civil engineering, contract administration, surveying or geodetic work. Licenses, Certifications & Other Requirements: • A valid Washington State Driver's license. • First Aid/CPR/AED certification • Maintenance of current skills and additional training as needed. • Flagger training (may be received within first six months of employment) • Certified Erosion and Sediment Control (may be received within first six months of employment — Construction and Development Review) TECHNICIAN IV Incumbent will have the ability and aptitude to work at a high level in both Design/Engineering, Construction, Development Review or Traffic. Also shall have at least two years of experience working as a Technician III or equivalent. Work Product When working in Design - Prepares plans, specifications and estimates (PS&E) independently, with limited review by assigned supervisor needed (minimal errors). Independently coordinates internal communication with support groups (environmental, ROW, Survey), as well as maintenance staff. Includes scheduling and overseeing project coordination meetings, when required, and preparing documentation of group discussions/decisions. Prepares correspondence and documentation packages for outside agencies (i.e. CRAB, Highways and Local Programs, etc.) as needed for project funding. Performs peer review and verification for accuracy of PS&E prepared by coworkers and Consultants. Mentors less experienced design and construction staff. Acts as Mason County owner's representative when working with Consultants. When working in Construction - Serves as primary inspector on a single complex project or inspects multiple smaller projects. Provides oversight and review of construction inspection work of less experienced inspectors. Prepares project construction files for internal review or review by outside funding agencies. Prepares bridge inspection reports and maintains Bridge Inventory and/or become a Bridge Inspection Team Leader. When working in Development Review— Independently reviews plans and calculations submitted for private development and verifies compliance with standards and code. Serves as primary inspector for all aspects on new development projects. Acts as Mason County representative when working with private developers, their contractors and engineers. Prepares or reviews proposed code revisions. When working in Traffic — Develops and implements programs and procedures to ensure consistent and accurate transportation-related data collection. Analyzes data and prepares summaries and recommendations. Level of Authority: Act and Report Periodically REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination —Annually Blood Bourne Pathogens—Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices—Annually FEMA IS 100.c and 700.b All employee's-Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Guild Representative Signature of Approval: Date: Elected Official/Director Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: HR or Manager Signature: