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Home My WebLink About2018/09/10 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 10,2018 Monday,September 10,2018 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty and Drexler met in Closed Session for a labor discussion from 9:00 a.m.to 9:30 a.m.with Frank Pinter. 9:15 A.M. Executive Session—RCW 42.30.110(1)(b)Real Estate purchase Commissioners Neatherlin,Shutty and Drexler met in an Executive Session with Frank Pinter from 9:30 a.m.to 9:45 a.m.to discuss a real estate purchase. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Drexler were in attendance. • 2019 Budget Workshop Schedule—will utilize Monday afternoons,Tuesdays following Commission meeting,Tuesday afternoons and Wednesdays. The Commissioners asked for a presentation of Budget 3 on September 25. They stressed that the 2019 budget will be a status quo budget and are willing to consider policy level requests(PLR)if there is revenue to support the request. Budget workshops will be scheduled in October with departments to hear the details of the PLR's. • Real Estate Services contract expires in October 2018 and there are no more extensions available under current contract.A request for proposals will be issued. • Review of the internal allocations will be on the October 1 Elected Official/Director agenda. • Review of Special Pay&Out-of-Class pays will be rescheduled. The Commissioners took a 3 minute break from 10:27 a.m.to 10:30 a.m. 10:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Drexler were in attendance. • The Commissioners conducted a phone interview with Morgan Ireland at 10:30 a.m. The appointment is on the September 11 agenda. • Review of the 2018 Building Valuation Data that could result in an increase to revenue. • The 2018 permit numbers were handed out through August.Kristopher Nelson noted these numbers are available on the website.Dave and Kristopher noted the need for additional staff. • Cmmr.Drexler asked when the Public Benefit Rating System(PBRS)would be addressed because she had some questions about what the Planning Advisory Commission(PAC)has been working on.Kell noted the upcoming meeting on September 17''and said once the PAC has their finished recommendations they can hold a workshop before a hearing is held. • Casey Bingham presented a contract between the Department of Health and Mason County Public Health.The Board approved moving it to the action agenda for September 18th. • Dave reported The Cove Apartment complex is still under a boil order and he is in talks with the City of Shelton on how to clean the water and run tests. • RV's in the Urban Growth Area and expansion of the Urban Growth Areas are on the agenda for the PAC once the PBRS is done. 10:45 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Shutty and Drexler were in attendance. Board of Mason County Commissioners'Briefing Meeting Minutes Week of September 10,2018 • An agreement with Green Diamond to use Forest Road 800 as an evacuation route for Skokomish Valley was addressed by Tim Whitehead.He said Green Diamond had sent a contract which placed most liability on the County so the County responded with an updated draft agreement from the 90's.No response has been received yet. A discussion was had regarding how much liability the County should be responsible for.Cmmr. Shutty said he would like an agreement reached before the flood season. • Jerry presented the contract extension for Mason County Garbage.Cmmr.Neatherlin said if there is a change in the contract it needs to be discussed,but if the contract remains the same he is fine with an extension. • An updated Public Works Organizational Chart was presented.Jerry requested approval to move the chart to the Action Agenda on September 18th.Changes include a hydraulics engineer.He added that there will be a request in the budget for an additional GIS position.Cmmr.Neatherlin requested additional positions be formally requested for transparency. • Jerry requested to replace Rik Fredrickson's membership on the Solid Waste Advisory Committee as he is retiring.Chad White is going to replace Rik as an industry representative effective October 4,2018. • Sarah Grice talked about the Title VI Non-Discrimination Agreement which is on the September 11,2018 agenda. • Cyndi Ticknor requested authorization to fill a vacant position that will be open as of November 16,2018.The Board authorized posting of the position. 11:15 A.M. WSU Extension Office—Dan Teuteberg Commissioners Neatherlin,Shutty and Drexler were in attendance. • Dan began by inviting the Board to a 4-H celebration the fust week of October.Over the summer there was a fair,camp,day camps,and currently 4-H is involved in the Washington State Fair in Puyallup. • Kathy Landers talked about how the Master Gardner Program works,how one obtains the title of Master Gardner,and how they assist citizens with questions. • Dan quickly briefed his quarterly report and announced the new partnership with the Mason County Moral Reconation Therapy program. 11:30 ".*��1 t Committee Lee s canceled Commissioner Discussion—as needed • Cmmr.Drexler asked that when the interviews are held for boards,Cmmr.Neatherlin make sure to notify applicants they are not required to leave the room during interviews of other candidates. BREAK—NOON 1:30 P.M. Community Services—Kristopher Nelsen SmartGov Demonstration&Review of On-Line Permitting Commissioners Neatherlin,Shutty and Drexler were in attendance. • Kristopher Nelsen,Building Department Manager introduced Michelle Keeton and Mari Lomax who presented the SMARTGov platform which will be used by Mason County Community Services to handle permits and will allow citizens to follow the complete route of the permit from application to the final inspection.The program also allows public notices,which Kristopher pointed out is great for the Planning Department when large projects are happening or a SEPA review is in progress. • In reviewing submission of code enforcement a discussion of the RCW allowing complainants to remain anonymous was reviewed.Dave Windom said he checked with MRSC to verify the RCW is correct to protect the identity of said complainants. Board of Mason County Commissioners'Briefing Meeting Minutes Week of September 10,2018 • Currently,they are proofing all of the platform work and will then be ready to handle the training so they are able to go live in October.Notice will be sent to various contractors, master builders,and announced to the public. 2:30 P.M. Sheriffs Office Commissioners Neatherlin,Shutty and Drexler were in attendance. • Chief Dracobly said the Sheriffs office would like to move$60,000 from Salary and Benefits to operations in order to replace two vehicles.The funds are coming from five open positions and from the ProPhoenix records management system. Frank explained that two vehicles will cost around$120,000. Cmmr.Drexler and Neatherlin questioned the request coming in after a recent supplemental request was submitted. She voiced concern over expenditures through the end of the year. Cmmr.Shutty talked about the supplemental request that came at the end of 2017 which lacked clarity.He said despite that,he would be willing to move forward with this request.Cmmr.Drexler also said she would be willing to move forward. Commissioner Discussion • More talk was had about allowing other applicants in the room during interviews. Tuesday,September 11,2018 10:00 A.M. Housing&Behavioral Health Advisory Board Interviews Commissioners Neatherlin,Shutty and Drexler interviewed Marilyn Vogler and Randy Olson for the Housing&Behavioral Health Advisory Board. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS RanNeatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissio r