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HomeMy WebLinkAbout2018/08/13 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of August 13,2018 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)—Litigation Commissioners Neatherlin,Shutty and Drexler met in executive session for litigation 9:00 a.m.to 9:14 a.m.with Tim Whitehead and Frank Pinter. 9:15 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Drexler were in attendance • Frank introduced Steve Sylvie who came to give the Board an update regarding the Maple Fire.He explained how the firefighters have held the fire in the same location for the last three days noting that the cooling trend of the weekend helped control the spread.The fire is very smoky but mostly underbrush is burning,not the tree canopy.Cmmr. Shutty thanked him for all of this information and the meeting up in Hamma Hamma held August 106 . • Frank presented an amended resolution for Lake Management District interest and penalties. He asked to move the resolution to the action agenda.The board approved moving the amendment to the action agenda. • The Public Works request to reclassify the Office Manager to an administrative position was discussed Frank addressed the reason behind the request,describing the position and additional responsibilities.He noted the salary stays the same,but moves to a higher range to allow for growth. • Timberlake's scrivener's error-Frank noted research being done,but at this time there isn't sufficient evidence of an error.Citizen James Taylor was present,and Cmmr.Shutty asked him to speak about his proposed changes.James said the Timberlake's Home Owner's Association would like to change the code so buoys could be set at 75 feet instead of 150 feet.Cmmr.Neatherlin stated that he believes the 150 foot rule is in error.Frank said more research would be done and this topic would return for further discussion. • Ross addressed the surplus property request sent from the WSDOT.He shared his research noting that he sees no benefit in keeping the properties. • Frank gave updates for the 09 fund as listed on the handout.Including REET1 and REET2 funds.Future ending balance projections through 2028 were considered. • Discussion was had regarding the petition received from Timberlake's.Cmmr.Neatherlin suggested it may not be able to move forward due to the fact that the request is to lessen restrictions.Frank said he would research the code and return with more information at the next meeting. 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Drexler were in attendance • Lydia addressed the need to amend a contract and requested it go on the consent agenda for August 140'.Cmmr.Drexler asked about the scope of work.The Board approved moving forward immediately. • Caller ID from Mason County shows"Police Department"when making outgoing calls which is causing concern.Todd Cannon said all lines have been looked at by Centurylink, and no issues have been found.Cmmr.Neatherlin questioned if the caller ID could be turned off,which Todd said it can be.Cmmr. Shutty said he would be fine turning it off while a solution is researched. • Kristopher Nelsen announced that SmartGov will go live in October.And said they would need two days for training and are looking at Friday,October 12,2018 and Monday,October 15,2018.Cmmr.Drexler suggested announcing the closure ahead of time then releasing a formal news release at the beginning of October.Kristopher said he would send notice and would also like to set up a presentation of SmartGov,which the Board said they would like to see. • Dave Windom presented financial comparisons for Mason County Community Services and discussed the noted differences. • Kell Rowen noted that she is adding an item to the agenda to reappoint Marilyn Vogler to the Planning Adivsory Commission. She also announced another member has stepped down and she will be once again submitting a press release to fill the vacancy. • Dave updated fire restrictions as of Saturday,August I Vh. • Mason lake outbreak-water was tested due to 27 separate reported illnesses.He stated that the fecal coliform test came back at 7;action level is 40.The park has since been reopened. 10:30 A.M. BREAK 10:35 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Shutty and Drexler were in attendance • Loretta Swanson,along with Joseph Pavel,and Evan Bouder talked about the Skokomish River Basin ecosystem restoration and Skokomish Valley Road improvements.The two potential funding sources are Floodplains by Design(FbD)and Puget Sound Acquisition and Restoration(PSAR)fund.Negatives and positives were discussed with each funding source. After an in depth discussion,PSAR funding was agreed upon. • Jerry said they would like to build a salt and patch storage facility at the Public Works Drive location.Jerry discussed the building and how it will be used in the future after more growth. The Board questioned the cost of$450,000. Sarah explained this is for the construction and design of the building.Cmmr.Neatherlin agreed with the need for the building.The Board approved moving forward. • Jerry asked to change the County Engineer signature line to a generic"County Engineer" due to John Huestis leaving and no new engineer being hired at this time.The chair approved this change. • It was announced that there is one more half day closure at Eells Hill on the 20`s.He said Bart would be posting notice and putting out a news release. • REET funding for Rustlewood-Cmmr.Drexler questioned the total being used towards the meters. Jerry noted that he would check with Bart and return with the numbers. 11:12 A.M. Audit Committee Update—Leo Kim Commissioners Neatherlin,Shutty and Drexler were in attendance • Leo Kim announced that the Audit Committee met in July,then noted and briefed the eight specific areas covered at that meeting. o Belfair Finding o Capital assets certification/inventory o Capital asset/trackable policies and procedures o Electronic signatures o Sheriff Special Funds o CDBG-grant/loan small businesses o Audit risk assessment o Cash Handling • Leo addressed a finding with the Belfair Sewer and possible other issues with the Audit. Frank questioned what the State Auditor's Office would do with the results findings.Leo answered that it may increase the county's bond rating,could affect grant funding,or damage public impression.Frank said that the bond company would review the county annually and would like to see two to three years of reversed actuals before they consider changing the rating. Commissioner Discussion—as needed Cmmr. Shutty announced he'll be gone Monday,August 20th but he may call in for Briefings if time allows. Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS A -o*� �.,66-,k4L RqAy Neatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissioner