HomeMy WebLinkAbout2018/07/03 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
July 3, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance— Cmmr. Drexler led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent a marijuana license for Blacksmith
Farms 6251 Northeast Beer Creek, Dewatto Road, Belfair.
4.1.2 Washington State Liquor and Cannabis Board sent a liquor license application for
Harstine Island Community Club 3371 East Harstine Island Road, Shelton.
4.1.3 State of Washington Department of Health sent an Administrative Order reclassifying
approximately 350 acres of the Oakland Bay Commercial Shellfish Growing Area in
Mason County from "Conditionally Approved"to"Approved"and 19 acres from
"Conditionally Approved"to"unclassified".
4.2 News Release: 2018 Burn Restrictions Staff: Dave Windom
4.3 News Release: Planning Advisory Commission Vacancies Staff: Kell Rowen
5. Open Forum for Citizen Input—
5.1 Ralph Voelker spoke about the Camp Hohobas property and spoke about the goals for the
property.
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes—June 11th and June 25, 2018 Briefing minutes; June 12, 2018 Regular meeting
minutes
Cmmr. Drexler/Shutty moved and seconded to approve the June 11th, and June 25, 2018
Briefing minutes along with the June 12, 2018 Regular meeting minutes as written.
Motion carried unanimously. N-aye; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval of the resolution updating the cash/fund balance reserve policy for cash basis financial
reporting. (Ex.A-Res.48-18)
8.2 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant #s 8057187-8057474 $ 1,285,501.08
Direct Deposit Fund Warrant #s 50849-51229 $ 679,626.67
Salary Clearing Fund Warrant #s 7003714-7003740 $ 477,271.51
Treasure Electronic Remittance for May 2018 - Correction $ -68,002.91
8.3 Approval to appoint Jerry W. Hauth as the acting County Engineer for Mason County for a period
not to exceed six months beginning July 16, 2018. (Ex. B-Res.46-18)
8.4 Approval to surplus 39 old recycle boxes located at Eells Hill Transfer Station through a County
call for bids process.
8.5 Approval of Amendment No. 1 to contract W2RLSFWA-1719-MaCoPH-00059 between the State of
Washington Department of Ecology and Mason County Public Health.
8.6-AppFeval te awaFd $345,692
agene es feF an 18 Fnenth teFffl With a start date ef guly 1, _2018:
TST Amount :T- Ageftey
377598
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
July 3, 2018 - PAGE 2
44
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8.7 Approval to amend Resolution 57-17, Mason County Comprehensive Economic Development
Strategy (CEDS) project list to add Mason County Fiberhoods - Rural Broadband Fiber Network
Project. This project is submitted by Mason County PUD 3. (Ex.C-rtes.47-18)
Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.7
with the deletion of 8.6. Motion carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)-
9.1 Mason County Clerk, Sharon Fogo, thanked the Board for passing the budget and supplemental
transfers at the June 26, 2018 meeting to fill vacant positions.
10. 9:30 a.m. Public Hearings and Items set for a certain time-
10.1 Approval of the Franchise Agreement Application received by Riverhill Home Owners
Association granting permission to have their existing water system in the county right of way
on Riverhill Drive, Mahoney Drive and Riverhill Lane. Staff: Loretta Swanson
Loretta Swanson said this project is for improvements in the Riverhill Home Owners Association.
She explained the reasoning for a franchise agreement with the various associations in the area
and how that protects the County and the property owners. This agreement is good for 10
years.
Conelly Watson asked if this is an"A"or"B"system. Loretta answered it is a Group A system.
Cmmr. Shutty/Drexler moved and seconded approval of the Franchise Agreement
Application received by Riverhill Home Owners Association granting permission to
have their existing water system in the county right of way on Riverhill Drive,
Mahoney Drive and Riverhill Lane. Motion carried unanimously. N-aye; S-aye; D-aye.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment-The meeting adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
M#-ss ewrj,Cl&k of the Board R ndy Neatherlin, Chair
Terri Drexler, ComrgLs§ioner
I
Kevin Shutty, Commissioner
Exhibit A
Resolution__-is
A RESOLUTION Defining and adopting all County funds for cash basis accounting/financial
reporting.
Replacing Resolution 38-12
WHEREAS, the Washington State Auditor's Office (SAO) define reserved cash and investment balances for
cash basis accounting/financial reporting.
WHEREAS, to prevent the County from having to consolidate funds into the general fund, all
governmental funds not otherwise restricted by an outside source such as state law, contract, or grant,
must be committed by the County legislative authority,
WHEREAS, it is in the interest of the County to have all County funds listed in a common section of the
County code, Chapter 3.01,
NOW, THEREFORE BE IT RESOLVED, the Mason County Board of Commissioner directs the following
funds be redefined and reorganized in County code and committed to purposes as attached:
rd
Passed this 3 day of Z . 2018.
l BOARD OF COUNTY COMMISSIONERS
ATTE MASON COUNTY,COUNTY, WASHINGTON
Mel ss wry, ClerVof the Board Ran Neatherlin C it
APPROVED AS TO FORM:
Terri Drexler, Commi sioner
Tim Whi a
Chief Deputy Prosecuting Attorney
Kevin Shu , Commissioner
C: All Departments/Offices
C:\Users\timw\AppData\Local\Temp\XPgrpwise\Resolution Reserved Cash.docx
Attachment to Resolution 1-18
Fund# Fund Title Fund Description
>---_ - ........ ............_.........._ _.._-.-._.......
Use of revenue is generally unassigned and may be used for
001 General Fund(Current Expense-- Mason County's general expenses.
.... -,_..._.................._..-._.
_.. ...._...--------
5 etial
_Revenue Funds:
103 - Rural Sales&Use Tax !Use of revenue is restricted per RCW 82.14.370
- ---..._._..._....................-- -
........... __.............._._._.. -
104JAuditor's O&M- ;Use of revenue is restricted per RWC 36.22.170
105 'County Roads - Use of revenue is restricted per RCW 36.82.010
--......-----.....---------- --------.. -._.._..._........._._ _ - --
106 Paths&Trails Use of revenue is restricted per RCW 47.30
Use of revenue is committed for expenses associated with
conducting regular and special state and county elections,
109 Election Equipment&Holding_ including maintenance and equipment re lacement.
110 Crime Victims ComPensation Use of revenue is restricted per RCW 7.68.035
Use of revenue is restricted per Resolution#100-06 and BARS
114 Victim Witness Protection revenue 336.04.29.
116 1 Historical Preservation (Use of revenue is restricted by RCW 36.22.170
117 Community Support Services Use of revenue is restricted per RCW 36.22.178
118 Abatement/Repair&Demo Use of revenue is committed per Resolution#67-09
Use of revenue is committed per Resolution#67-10 for
primary the replacement and maintenance of the County's
119 Reserve for Technologyfinancial system.
120 Treasurer's REET Electronic Tech _
,Use of revenue is restricted per RCW 82.45.180
_-_
134 National Forest Safety Net
Use of revenue is restricted per Public Law 106-393
_._..........._.........__....._.__-___..._.................__ _. _
135 Trial Court Improvement ;Use of revenue is restricted per RCW 3.58.060
138 Family Law Facilitator Use of revenue is restricted per RCW 26.12.240
_140Sheriff Special Funds Use of revenue is restricted per RCW 88.02.650
150 Public Health Services Use of revenue is restricted per RCW's 70.01-70.290.--........._.
........ --
160 Law Library Use of revenue is restricted per RCW 27.24.010&.070
163 Lodging(Motel/Hotel)Tax Use of revenue is restricted per RCW 67.28.180
164 Mental Health Use of revenue is restricted per RCW 82.14.460
_....__._..._.. --........ -._..----- --..............__..._-.__....._....... _ _ - _
180 Trea...... -._
190 Veterans AssistanceUse of revenue is restricted per RCW 73.08.080
--_----...............................:......._............... -
192 Skokomish Flood Zone Use of revenue is restricted per Resolution#15-81
194 Mason Lake Management Dist#2 Use of revenue is committed per Resolution#121-08
..................._.......__..-. _ ---
Use of revenue is committed per Resolution#18-98 and
199 Island Lake Management Dist#2 ;separately adopted Ordinance#44-98
............
Capital Projects Funds:
-- _.�_............_..- --__ __. --------
350 Real Estate Excise Tax 1 Use of revenue is restricted by RCW 82.46.010
.__....._..._......
---._..__._.........__.__ _..
351 Real Estate Excise Tax 2 Use of revenue is restricted by RCW 82.46.035
1
Attachment to Resolution -18
Fund# Fund Title Fund Description
__j----_--_._._.._------------------_.....................
.....__.....__.
Enterprise Funds:
Use of revenue accounts for the operation of the Solid Waste
Department which provides solid waste management to the
residents,litter and illegal dump to residents,litter and illegal
dump clean up,landfill closure and managing transfer
402 ;Landfill/Solid Waste stations.
Use of revenue accounts for the operation of the North Bay
Case Inlet wastewater facility and repay bond/loan payments
403 North Bay Case Inlet _ for project.
404 NBC(Sewer Utility Reserve A reserve fund for the North Bay Case Inlet Fund.
Use of revenue accounts for the financing of study,design and
coordination of construction of the County's wastewater
systems and wastewater facilities supply. Resolution#66-11
405 Wastewater System Development (revises#139-04)
....... ------
Use of revenue accounts for the operation of the Rustlewood
411 Rustlewood Sewer&Water Sewer&Water facility.
— .... ___
. _..... —-....
_ - -
Use of revenue accounts for the operation of the Beards Cover
412 Beards Cove Water Water facility.
�._.- ._.._...__...........
_._.�
Use of revenue accounts for the design,development and
construction of the Belfair Wastewater and Water
Belfair Wastewater&Water Reclamation Utility Facility and the cost of operations of the
413 Reclamation facility. Resolution#118-07.
428 !Landfill Reserve Reserved for post closure and monitoring of landfill facilities.
429 1 Beards Cove Reserve A reserve for the Beards Cove Water Fund.
} - — ------------ ._..........-...
Use of revenue for payment to update storm water policies
and regulations and developing storm water management
480 Storm Drainage System plans. Resolution#30-07
Internal Service Funds:
Use of revenue is committed for information technology
500 Information Technology purposes.
_. ...___... _.__._-...__ ...---__.______._.._____
( Use of revenue is committed for equipment and vehicles for
501 (Equipment Rental&Revolving all funds operated by the County.
Use of revenue for payment of unemployment payment
502 (Unemployment claims of all County Department employees.
2
Exhibit B
RESOLUTION NO.
IN THE MATTER OF DESIGNATING AN ACTING COUNTY ENGINEER FOR AN
INTERIM PERIOD, NOT TO EXCEED SIX MONTHS
WHEREAS, RCW 36.80.010 indicates the `The county legislative authority of
each county shall employ a County Road Engineer ..."
WHEREAS, the current Public Works Deputy Director/County Engineer,
John Huestis has resigned from his position effective July 15, 2018; and,
WHEREAS, WAC 136-12-030; requires a resolution attesting to the appointment
of an acting County Engineer to be approved and transmitted to the County Road
Administration Board.
WHEREAS, the Mason County Human Resource Department has been directed
to begin the recruitment process to fill the position of Public Works Deputy
Director/County Engineer;
NOW, THEREFORE BE IT RESOLVED that the Board of Mason County
Commissioners does hereby designate Jerry W. Hauth as the Acting County Engineer
for a period not to exceed six months beginning July 16, 2018.
DATED this 3rd day of July, 2018.
BOARD OF MASON COUNTY
COMMISSIONERS
Z16 Z��/x
Rar4flly Neatherlin, Chair
ATTEST: Terri Drexler, Vice Chair
--'M 01�Am 4a/
Mess ewry, glerk of the Board
Aev Shu Commissioner
APPROVE AS TO FORM:
r ,..
WFiit ,Ch. D.P.A.
Exhibit C
RESOLUTION NO.
RESOLUTION AMENDING RESOLUTION 57-17 ADDING THE MASON COUNTY FIBERHOODS—
RURAL BROADBAND FIBER NETWORK PROJECT TO THE COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY PROJECT LIST FOR 2018
WHEREAS, in the agreement between Mason County and the Economic Development Council
(EDC), one of the tasks is to compile the Comprehensive Economic Development Strategy(CEDS) list for
Mason County, Washington; and
WHEREAS, Mason County PUD 3 has requested the CEDS list be amended to add the Mason
County Fiberhoods—Rural Broadband Fiber network Project. Fully constructed. this fiberhood project will
provide 500 connections for end users in seven rural areas of Mason County: and
WHEREAS, PUD 3 is submitting a$993,000 application to the Community Economic Revitalization
Board's Rural Broadband Program and this fiberhood project must be on the CEDS list in order to qualify;
WHEREAS, the EDC has recommended this fiberhood project be added to the CEDS list of
projects;
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Mason County Commissioners
amends the 2018 CEDS list by adding the Mason County Fiberhoods—Rural Broadband Fiber network
Project.
Dated this 3`d day of July, 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
M is D ry, Clerk f the Board Rand ea herlin, air
APPROVED AS TO FORM: > 4 L,-1
Tem Drexler,CiJimmissioner
Tim Whitehe Chief Deputy
Prosecuting Attorney �—w
C: Economic Development Council Kevin Shutty, ommissioner
PUD 3
JARESOLUTIONS&ORDINANCE&RESOLUTIONS-0RDINANCES Word Files\2018',CEDS 2018-add PUD 3 project.doc
I
Exhib{t A
2017 Community&Economic Development Strategies Projects List
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Amendment to the 2017 - 2018 CEDS List
43 Mason County PUD 3 Project name—Mason County Fiberhoods— Rural Broadband Fiber Network Project Total Cost- $993,596