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Home My WebLink About2018/09/04 - Regular BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 September 4, 2018 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Presentation of 2019 Preliminary Budget—Auditor Karen Herr&Chief Finance Manager Leo Kim 4.3 Proclamation: National Assisted Living Week 5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30 a.m. 7. Approval of Minutes — August 6 and August 13, 2018 briefing minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda" may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to create, post, and fill a full time program coordinator position for the Opioid Program and eliminate the full time Community Health Program Assistant position. 8.2 Approval to increase the part-time position of Community Health Program Assistant for the Prescription Drug Overdose Program to full-time for the duration of the grant ending August 2019. 8.3 Approval to authorize ER&R to declare the Volvo L45 Wheel Loader from the Utilities and Waste Management division, and the Cat M140 Grader from the Road Operations and Maintenance division as surplus and allow ER&R to dispose of said equipment pursuant to Mason County Code and state laws. 8.4 Approval to accept a resignation from Weston Sharer(Denise Sharer) effective August 23, 2018 and to approve the Release and Hold Harmless Agreement to release and forever discharge Mason County, its officers, agents, employees, agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of Weston's employment with Mason County and to pay the sum of$11,742.60, as agreed. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 08/30/18 1:00 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA September 4, 2018—PAGE 2 8.5 Approval to sign the Class Action Opt-In Notice Form to the United States Court of Federal Claims to participate in the Kane County, Utah v. United States lawsuit as a Class member regarding Payments In Lieu of Taxes Act (PILT Act) for fiscal years 2015, 2016 and 2017. 8.6 Approval of the Memorandum of Understanding between North Mason School District and Mason County Parks &Trails Department for water service at Sandhill Sports Complex. 8.7 Approval to appoint Christina Lee Williams to the Mason County Historic Preservation Commission to fill the balance of a term ending November, 2020. 8.8 Approval of two Summer 2018 Mason County Heritage Grants, totaling $5,150 for the following: • Mason County Genealogical Society- $400 for website development hours. • McReavy House of Hood Canal- $4,750 request for emergency repair and stabilization of the McReavy House roof. 8.9 Approval of the Memorandum of Understanding between North Mason School District and the Mason County Sheriff's Office for a School Resource Deputy. 8.10 Approval to amend Resolution 54-18 stating interest and penalties for late payments for Lake Management Districts will be treated in the same manner as delinquent real property taxes. 8.11 Approval to set a public hearing on Tuesday, September 25, 2018 at 6:30 p.m. to consider proposed amendments to the Motorboat Regulations, Mason County Code Chapter 9.04. Proposed amendments include, but may not be limited to, changing language regarding buoy placement from shoreline to mark the minimum water skiing distance on fresh water. 8.12 Approval to set a public hearing on Tuesday, September 25, 2018 at 6:30 p.m. to consider approval of the following supplemental appropriations and budget transfer requests to the 2018 budget: Supplemental Appropriations: $17,896 Increase to Auditor's Elections Fund 001.030 - Secretary of State grant and $17,896 Increase to Auditor's Elections Fund 001.030 - Postage expense line Due to increased postage expense offset by SOS grant $127,500 Increase to Solid Waste Fund 402 - Department of Ecology grant and $127,500 Increase to Solid Waste Fund 402 - Ending Fund Balance Due to DOE grant award to pay for already budgeted household hazardous waste & recycling expenses $6,201 Increase to Juvenile Services Fund 001.171 —Office of the Governor grant and $6,201 Increase to Juvenile Services Fund 001.171 — Salary & benefit lines Due to an increase in the Becca grant $34,400 Increase to Community Services Health Fund 150 — Drinking water permits &fees and$34,400 Increase to Community Services Health Fund 150 — Salaries & benefits due to an increase in revenue received from drinking water permits and fees $20,000 Increase to Community Services Health Fund 150— Department of Health grant and $20,000 Increase to Community Services Health Fund 150 —Various expense lines due to an increase in opioid funding grant from DOH Budget Transfers: $150,000 from Current Expense Fund 001.320 - Ending Fund Balance to $150,000 Office of Public Defense Fund 001.240 -Various professional service lines due to higher than anticipated expense levels during the 2018 budget process $9,600 from Current Expense Fund 001.320 - Ending Fund Balance to $9,600 Non Departmental Fund 001.300 — Litter crew tipping fees Due to increased tipping fees in 2018 $100,000 from Current Expense Fund 001.320 - Ending Fund Balance to J:\AGENDAS\2018\2018-09-04 REG.doc MASON COUNTY COMMISSIONERS' MEETING AGENDA September 4, 2018— PAGE 3 $100,000 Non Departmental Fund 001.300 - Accrued Leave Due to increased accrued leave payouts in 2018 $115,500 from Current Expense Fund 001.320 - Ending Fund Balance to $115,500 Non Departmental Fund 001.300— Risk Management Insurance Due to a 21% unanticipated increase in 2018 insurance premiums $675,000 from Solid Waste Fund 402 Ending Fund Balance to $425,000 Solid Waste Fund 402 - Facility Improvements $250,000 Solid Waste Fund 402 - Capital Equipment To pay for transfer station improvements and replacement loader $2,500 from Current Expense Ending Fund Balance— Fund 001.320 to $2,500 Auditor's Elections Fund 001.030— Small Tools and Minor Equipment To replace broken printer $30,000 from Treasurer's M&O Fund 180 — Ending Fund Balance to $30,000 Treasurer's M&O Fund 180— Professional Services Due to increased title report costs $14,500 from Current Expense Fund 001.320 — Ending Fund Balance to $3,611 Emergency Management Fund 001.050 — ER&R Vehicles $10,889 Emergency Management Fund 001.050 — Professional Services Correction to the May 1st budget supplemental: $14,500 DEM revenue was applied to EFB, &should have been applied to DEM expenses 9. Other Business (Department Heads and Elected Officials) 10. 9:30 a.m. Public Hearings and Items Set for a Certain Time 10.1 Public Hearing to consider rezone requests and one map correction for parcels 42002-10-00020, 32031-14-00010,32232-55-00040,32332-55-00041, 12329-12- 90011, and 61908-23-00010. Staff: Kell Rowen 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2018\2018-09-04 REG.doc