HomeMy WebLinkAbout2018/07/23 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of July 23,2018
Monday,July 23,2018
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)—Litigation
Commissioners Neatherlin,Shutty and Drexler met with Tim Whitehead from 9:00 a.m.
to 9:30 a.m.in Executive Session for litigation.
9:30 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Drexler were in attendance
o Jennifer Beierle reported that the Auditor's office has received unfavorable comments
with regard to the 2019 budget process of departments entering in only increases or
decreases into Munis Level 2. If departments enter their total budget request into Munis
Level 2,the preliminary budget will potentially be double. Auditor Karen Herr stated
staff had met to develop the 2019 budget process and didn't realize the ramifications until
receiving comments from the departments. Ms.Herr expressed concern with
compromising the budget process. Frank Pinter explained the amounts included in Level
1,departments are instructed to enter their decreases or increases into Level 2 with a
Project Level Request(PLR)and then these two levels are combined for Level 3. This
will make the budget changes easier to follow and allow for transparency. Leo
suggested allowing departments to enter their entire budget request into Level 1. Auditor
Herr said Kitsap and Thurston Counties have an MOU between the Commission and the
Auditor that describes the responsibilities of each office. Leo pointed out Level 1 has
always been for departments to enter their budget request and Level 2 have always been
the Auditor's Office responsibility.The preliminary budget is then handed over to the
Commission and Levels 3 thru 5 are the Commissioners'responsibility and it allows
internal controls.Jennifer suggested the compromised solution of allowing the
departments enter their entire request into Level 1,Level 2 would be for the Auditor;
Level 3 would be the adopted 2018 budget with non-discretionary expenses;Level 4 is
for Project Level Requests. Frank stressed the importance of entering PLR's to track the
changes. The Commission agreed that in order to consider any changes,a PLR will be
required.Chief Theresia Ehrich stated it is difficult to see the actual department total if
they are entering only pluses and minuses in Level 2. There was further discussion and
staff will come back later today with a recommendation.
o Final hearing for the Lake Management District for Mason Lake to hear objections on the
roll of rates is scheduled on Tuesday.
o Approval to schedule on-line auction with Bid4Assets to sell certain tax title parcels.
Cmmr.Drexler asked what the payment terms will be for buyers. Diane will verify with
the Treasurer that it will be all cash at time of sale.
o Request from WSDOT to waive the 60-day waiting period on surplus parcel 12106-22-
60020. This will be brought back to allow time to research the parcel.
o Draft August 6 Elected Official/Director meeting agenda was approved to circulate.
o Review of 2018 and 2019 Facilities&Parks projects will be rescheduled in August.
o Motorboat Regulations
■ Lake Kokanee—Commissioners agreed to hold a public hearing in August.
■ Timberlake petition will be considered when received. Cmmr. Shutty wants to
talk to legal staff. This will be briefed in August.
10:15 A.M. Juvenile Services-Jim Madsen
Commissioners Neatherlin,Shutty and Drexler were in attendance
o Jim Madsen provided information for a Juvenile Court Services Reorganization
converting a Juvenile Court Program Support Specialist position to a Juvenile Probation
Counselor position. The Commissioners approved moving forward with the
reorganization and the Commissioners asked for a Policy Level Request in the 2019
Board of Mason County Commissioners' Briefing Meeting Minutes
Week of July 23,2018
preliminary budget request. There will not be a need for a budget supplement to the 2018
budget.
10:25 A.M. BREAK
11:00 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Drexler were in attendance
o The Board agreed to sign the letter of support for the Mason Conservation District
(MCD)grant proposal for the Skokomish River floodplain.
o Day of Caring is scheduled for Friday,August 17 and United Way will be holding the
collection event at Oakland Bay Junior High School parking lot and this will be one of
the four free tonnage days in the Republic Services contract.
o Discussion of SR 3 Freight Corridor(Belfair Bypass)and staff is recommending the
County contract SCJ to monitor the process. There was discussion of the benefit of
contracting for this service. Staff will bring forward a proposed scope of work.
o Discussion of road construction on Johns Prairie and Mason Lake Road.
11:20 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Drexler were in attendance
o Cmmr.Neatherlin stated the gravel pit applicant is going to rescind their permit request.
Community Services staff will follow up.
o Peninsula Community Services contract will be added to tomorrow's agenda.
o Dave is working with Sheriffs Office,DNR and fire district on fire investigation.
o Building Permit fee schedule is being reviewed and comparing to surrounding counties.
Thurston County also has impact fees. Dave will bring forward a proposal.
o WRIA 14 memorandum of understanding will be reviewed
11:30 A.M. Property Owners in the Dewatto Natural Resources Conservation Area Boundary
Commissioners Neatherlin,Shutty and Drexler were in attendance.
o Laure Iddings presented a letter she drafted to DNR opposing the Natural Resources
Conservation Area in portions of the Dewatto River Watershed. She is concerned with
public access and the potential of adverse possession. Earl Iddings provided history on
these tidelands/upland that are privately owned and the lawsuit against the State. The
State requested the County Assessor change the GIS maps showing 2/3 of these tidelands
as public property. Cmmr.Neatherlin stated the Commission could have a conversation
with GIS and make sure the maps are correct to the property deeds. The concern is
adverse possession thru passive recreation.
o Jean Bray presented a Port of Dewatto resolution they passed opposing the DNR's plan
to create a Natural Resources Conservation Area.
11:50 A.M. Mason County Sheriffs Office—Chief Hanson
Swift&Certain Contract
Commissioners Neatherlin, Shutty and Drexler were in attendance
o Chief Hanson presented a prisoner housing contract between the Sheriff's Office and WA
State Department of Corrections at a rate of$85 per inmate per day.
o Cmmr. Drexler asked for a briefing on Pre-Trial Services.
Commissioner Discussion—as needed
o Jennifer Beierle presented a change to the 2019 budget process;Departments will enter
their total 2019 budget request in Level 1;Auditor preliminary budget will be Level 2;
Support Services will enter the 2018 adopted budget with non-discretionary changes in
level 3;Policy level Requests will be Level 4; Final adopted budget is Level 5.The
Auditor and Jennifer will email all departments explaining the change in process. Cmmr.
Shutty asked for a copy of the Thurston County MOU.
Board of Mason County Commissioners'Briefing Meeting Minutes
Week of July 23,2018
Tuesday,July 24,2018
2:00 P.M. Finance Committee
Treasurer Lisa Frazier,Auditor Karen Herr and Chair Randy Neatherlin were in
attendance. Also in attendance were Cmmr.Kevin Shutty and Frank Pinter.
o Treasurer Frazier presented the 2"d quarter report,cash balance at June 30,2018 is
$6.8M.
o Update from NW Municipal Advisors would be a savings of$74,000 which does not
meet the refunding threshold in the debt policy.
o Review of the Debt Policy and Investment Policy. The Treasurer is not recommending
any changes at this time and they are certified by the State.
Cmmr. Neatherlin/Auditor Herr moved and seconded to approve the current Debt Policy
(August 2013 version)and Investment Policy(May 2014 version). Motion carried.
The Finance Committee adjourned at 2:20 p.m.
Respectfully submitted,
Diane Zoren, Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
A7 -14
Ran4 Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner