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Home My WebLink About2018/07/16 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of July 16,2018 Monday,July 16,2018 9:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Drexler were in attendance. • Frank reviewed the June 2018 financial statements. Current Expense cash balance is $6.8M compared to$5.6M in June 2017. • Sheriff Command Staff Salary Resolution was reviewed. The proposal is to rescind the Command Staff resolution and include these unclassified positions into the Non-Union Employee Salary Resolution. Cmmr. Shutty agrees with HR recommendation—line 2; Cmmr.Drexler concurred. This aligns those positions with the comparative counties. • Motorboat regulations for Timberlake. Cmmr.Drexler stated the residents on the lake are proposing making the regulations less strict on Timberlake for buoys to be set at 100 feet rather than 150 feet. Cmmr.Shutty stated he is willing to review a petition;Cmmr. Neatherlin stated if a petition is received it would be considered through the hearing process. He is not a fan of special regulations for a particular lake to make it less restrictive. In the Special Use regulations it states the more restrictive regulations shall apply. • Lake Kokanee—it is unknown of how Lake Kokanee got added to the restricted lake list that doesn't allow combustible engines;Cmmr.Neatherlin doesn't believe it is a scriveners error and it could be changed using the hearing process;Cmmr.Shutty—let residents know it is Code for whatever reason and come forward with a process to consider changing. • June to June COLA—2.7%and at 80%it is 2.16%. • Kelly Bergh has been hired as the Financial Assistant in Support Services. • Frank has talked to DNR regarding Dewatto Bay. • Cmmr. Shutty reported that JLARC is recommending the multi-housing tax preference be removed and believes we will have the opportunity to comment. Need to have a conversation to stimulate growth. • Janus Supreme Court ruling that no agency fee or any payment to union may be deducted from an employee's wage unless the employee consents to pay. There are now issues whether union employees should be approached to reaffirm their union membership. Staff will be attending webinar training and will bring back more information. 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Drexler were in attendance. • Dave reviewed two amendments to the Consolidated Contract providing$42K to the Communicable Disease Services and$500 for Perinatal Hepatitis B and$5,600 for Immunization program. • Dave stated they need additional staff to keep up with the workload in the Building Department. Cmmr.Neatherlin suggested looking at raising fees in order to afford additional staff; Cmmr.Shutty agreed options need to be considered in order to speed up the permit issuance process;Plans Examiner and clerical support are needed which frees up the Building Inspectors,right now he is redirecting Code Enforcement staff to do inspection work; Dave said a 10%fee increase will buy one staff person and it will take until September to get someone on board and a fee hearing will need to be held;Dave will bring back a cost analysis next week of fees;he is also considering allowing a fee to move a project to the front of the line. Recommending outsourcing commercial projects. • Consolidated Homeless Grant adding$43,690 to Crossroads Housing was approved to move forward. • Petition received on a gravel pit in the north end of the County. Kell explained that SEPA rules allow for a public meeting. Concerns are traffic and the finding that this is a legal mining operation which was determined by staff because it has historically been a Board of Mason County Commissioners' Briefing Meeting Minutes July 16,2018 gravel pit. Michael is trying to schedule a public meeting involving WSDOT,DNR and Ecology in order to know what can be mitigated and educate the public. Michael said the county's involvement is issuing a logging permit which needs to go through the SEPA process which allows mitigation. • Cmmr. Shutty asked for an update on the HOST contract. Todd Parker explained it is still open and continue to negotiate with the vendor. They continue to have outstanding reports and missing data. Cmmr. Shutty stated accountability is important. Dave is meeting with staff and will bring forward a recommendation. 10:20 A.M. BREAK 10:30 A.M. Mason County Sheriffs Office—Chief Spurling Commissioners Neatherlin,Shutty and Drexler were in attendance. • Review of the 2018 2nd quarter for Traffic Diversion funds. Total time and effort for the eight dedicated traffic deputies is at$1,145,654.97 or 47%of the Traffic Diversion total of$2,160,000. For an eight week period a deputy has been assigned to Road project work. Alternatives to sentencing information for litter clean up was reported and is not part of the Traffic Diversion program. The removal of abandoned vehicles was discussed —disabled vehicles have someone at the vehicle and abandoned vehicles have no one at the vehicle and that's different than hulk vehicle inspections which are on private property. Another category is vehicle impounds. All work on roads within the County can be counted towards the CRAB requirements except for those within City limits. • Chief Spurling offered his help on the Boating Regulations to see if there is a way to make changes that can apply to all lakes. 10A0 A.M. Masen T-masit anceled 11:00 A.M. Thurston County Developmental Disabilities—Jennifer Popchockhakim Commissioners Neatherlin,Shutty and Drexler were in attendance. • Jennifer provided information on the Developmental Disabilities program in Mason County. Jennifer stated they are developing a High School Transition Committee in Mason County. Jennifer explained the funding sources which is WA State Developmental Disabilities Administration(DDA)contract($598,366),County Millage($87,215)and WA State Division of Vocational Rehabilitation School to Work Contract($8,670)and how this is spent to provide services in Mason County.Two of the subcontractors are Career Quest and Exceptional Foresters(EFI).They issue a request for proposal for the contract process and have a panel of six who review the RFP's. An area that is under served are the senior developmental disabled population and Jennifer is hoping to learn more about this group of people. BREAK—NOON 2:00 P.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Shutty and Drexler were in attendance. • Request to apply for Fish Barrier Removal Board grants for three projects—Dayton Creek, Uncle John's Creek at MP 1.02 and Uncle John's Creek at MP.64,was approved • Approved to contract for Construction Project Inspector Services and authorization to fill an engineer position that has been vacated(Jon Peterson). • Bart provided information on the Solid Waste Privatization request for proposals and a request to delay this process by 90 days(proposal deadline is now at 8/10/18). The request for delay is to wait for a decision from Cowlitz County on the ownership and operation of their Headquarters Landfill which affects the long-haul trucking portion of the proposal. Board of Mason County Commissioners'Briefing Meeting Minutes July 16,2018 • Bart reported that a septic tank in North Bay area had to be replaced due to a pump failing that was in the septic tank and how the Code is written,it was the County's responsibility. • Letter of support from the Skokomish Watershed Action Team—Jerry will get confirmation if there is Board action needed. • Jerry provided information on a July 19 meeting that Kitsap County has scheduled to discuss their major capital projects in the next 20 years.Part of the discussion will be the sewer project to the Port of Bremerton. There was discussion of whether to request funding from the legislature,how much and for what. • Jerry then addressed the Belfair Bypass and the possibility the project may go away in WSDOT's budget and suggested SCJ's contract be amended to have this project monitored. The Commissioners asked what would the scope of work be and how would SCJ impact any WSDOT decisions. SCJ would attend stakeholders meetings and provide the project the time that is needed. Staff will be bringing forward a proposal. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS 4 A-6&t1'1k1 �_-M andy Neatherlin Terri Drexler Kevin Shutty Chair Commissioner Commission