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HomeMy WebLinkAbout2018/04/17 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North St' Street, Shelton, WA April 17, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 8:59 a.m. 2. Pledge of Allegiance— led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin absent, Commissioner District 2 — Kevin Shutty; Commissioner District 3 —Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a liquor license application for Allyn Waterfront Park 18560 State Route 3, Allyn. 4.1.2 Theresia Ehrich sent in an application for the Thurston-Mason Behavioral Health Organization.(TMBHO). 4.1.3 Kathy Geist sent in application for the Transportation Improvement Program Citizens Advisory Panel (TIPCAP). 4.1.4 Herb Gerhardt sent in comments on the Bio Recycling Storage Lagoon. 4.2 News Release: Mason County Citizens Advisory Budget Committee-Staff: Frank Pinter 5. Open Forum for Citizen Input— 5.1 Conley Watson discussed an article from the Seattle Times regarding vessels dumping in the water. 5.2 An unnamed gentleman thanked Kell Rowen and Cmmr. Shutty for extending the comment period for the storage lagoon. Cmmr. Drexler asked Kell to comment. She said that the original notice for the public comment period was published in the Mason County Journal even though SEPA does not require it. Kell explained that she was the one who spoke with the applicant about extending the comment period without objection. She also added additional physical sites to post notice, along with Facebook, MasonWeb TV, and the Mason County website. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-absent; S-aye; D-aye. 7. Approval of Minutes- March 26, April 2, and April 9, 2018 briefing minutes; April 3, and April 10, 2018 regular meeting minutes. Cmmr. Shutty/Drexler moved and seconded to approve March 26, April 2, and April 9, 2018 briefing minutes; April 3, and April 10, 2018 regular meeting minutes. Motion carried unanimously. N- absent; S-aye; D-aye. 8. Approval of Action Agenda: 8.1 Approval to nominate Darren Moody to the Thurston Mason Behavioral Health Organization Advisory Board. 8.2 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s 49005-49368 $ 632,670.35 Salary Clearing Fund Warrant #s 7003537-7003576 $ 902,860.81 Total $ 1,535,531.16 8.3 Approval to authorize the Deputy Director/Utilities and Waste Management to sign the contract with Innovative Vacuum Services for cleaning and television inspection of the BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS April 17, 2018 - PAGE 2 Rustlewood Sewer Mains in the amount of $19,546.28 which includes the based and additive bid amounts in the bid proposal. 8.4 Approval to grant signature authority to the Mason County Community Services Director for contracts and amendments not to exceed $15,000. (Ex.A- Res. 27-18) 8.5 Approval to allow the Community Services Permit Assistance Center Manager to accept a Request for Proposals for Building Division Services. 8.6 Approval to approve amendments as outlined in the Amended Sub-Recipient Agreements for the CDBG micro-enterprise grant and approval to authorize the Chair to sign the amended agreements. 8.7 Approval of agreement W2RLSWFA-1719-MaCoPH-00059 between Mason County Public Health and Department of Ecology. 8.8 Approval of the Memorandum of Understanding between Mason County, Mason County Sheriff's Office and the Woodworkers Local W 38, I.A.M, Corrections and Support Staff to convert one (1) Corrections deputy position to one (1) Corrections Sergeant position and authorize the Chair to sign. (This MOU was never signed by the Union Representative. Amendments were made and it was approved/signed March 19, 2019.) 8.9 Approval to amend Resolution 02-18 to revise the Non-Represented Salary Scale Range Alignment by approving the request to add the Noxious Weed Coordinator position as a Salary Range 21. (Ex. B- Res. 28-18) 8.10 Approval of letter of acceptance to have Criminal Justice Treatment Account funds administered by Mason County in place of the Thurston Mason Behavioral Health Organization. Cmmr. moved and seconded to approve action items 8.1 through 8.10. Motion carried unanimously. N-absent; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials)-None. 10. 9:30 a.m. Public Hearings and Items set for a certain time 10.1 Public Hearing to consider adopting findings and determinations regarding the establishment of Lake Management District No. 2 for Mason Lake and submitting the issue to a vote of property owners within the proposed district, pursuant to RCW 36.61. Staff: Diane Zoren/Frank Pinter (Ex.C- Res. 29-18) Diane Zoren said this Lake Management District (LMD) was originally done in 2002, 2008, and this term would go from 2019-2028. The cost, if passed, would be $.11 per $1,000 of assessed value. An unknown gentleman questioned if Mason County pays into this LMD. Diane explained that the County does pay because it owns park property in the proposed area. The gentleman voiced concern over non-residents using the lake with no fees and asked if the County could impose fees on the lake. Cmmr. Drexler explained those details are not part of discussion and instead the decision is whether or not to send the ballot for vote. Colby Swanson, Volunteer Chair of the Mason Lake Management District discussed the current LMD process and read a statement about the 10-year goals of the LMD. Pete Rickel asked the Board to sign the resolution, stating that a clean lake is needed. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS April 17, 2018 - PAGE 3 Cmmr. Drexler said she was in favor of moving forward and noted there is still at least one more hearing for comments after the vote is closed. Cmmr. Shutty/Drexler moved to adopt findings and determinations regarding the establishment of Lake Management District No. 2 for Mason Lake and submitting the issue to a vote of property owners within the proposed district. N-absent; S-aye; D-aye. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:42 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Mel' s ry, Clerk the Board Randy Neatherlin, Chair io n��A Terri Drexler, Com issioner gc—v,�, Kevin Shutty, mmissioner Exhibit A i 1 Resolution A Resolution authorizing the Community Services Director to approve and sign certain Contract Amendments WHEREAS, The Department of Community Services enters into small contracts with local and state partners to execute various grant deliverables and to assist partners in achieving the goals of Mason County and, WHEREAS, Amendments to the contracts are issued from time to time as programs change and funding levels changes and, WHEREAS, New opportunities arise to enter into partnerships arrive on very short notice and, WHEREAS, Funding levels are generally small, in many cases the amount being addressed is smaller than the cost of staff time to move the contracts through the briefing and Commission process and, WHEREAS, Contracts are passed through the Prosecutors'Office for legal review and, WHEREAS, Allowing the Mason County Community Services Director to sign certain contracts shortens the turn-around time in the signature process and, WHEREAS, Contracts will be briefed to the Board of County Commissioners at the next regularly scheduled briefing and, NOW, THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners to i authorize the Mason County Community Services Director to approve and sign contracts t that do not exceed $15,000. Adopted this 174'-day of April, 2018, BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melfi sa bfei6, Clerk the Board Randy Neatherlin, Chair April 2, 2018 APPROVED AS TO FORM: - , Kevin Shutty, Cophmissioner Tim Whitehead, Chief DPA Terri Drexler, Commissioner April 2, 2018 Exhibit B RESOLUTION NO.2— AMENDING RESOLUTION NO.02-18 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNEMENT ADDING THE TITLE OF NOXIOUS WEED COORDINATOR. WHEREAS, RCW 36.16.070 states that... In all cases where the duties of any county office are greater than can be performed by the person elected to fill it,the officer may employ deputies and other necessary employees with the consent of the board of county commissioners.The board shall fix their compensation ... . WHEREAS,the Board has determined it is in the best interest of the county to add the Noxious Weed Coordinator position to the Non-Represented Salary Range Table at a Range 21; NOW,THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby amend the Non-Represented Salary Scale Range Alignment(Attachment A)to reflect the following: approving the request to add the Noxious Weed Coordinator position at Range 21. BE IT FURTHER RESOLVED to approve the following: the incumbent Noxious Weed Coordinator from extra help hourly to the Non-Represented Salary Scale at a Salary Range 21. 4,, DATED this 17 day of April 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: it A] C6 0 Randdyy Neatherlin,Chair C14 o h oard r APPROVED AS TO FORM: Terri 1efh4W6,C mmissioner Tim Whitehead,CPA Kevin Shutty, mmissioner Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE 46 Community Services Director Chief Deputy Prosecuting Attorney Public Works Director Support Services Director 45 Utilities & Waste Management Director Human Resources Director 44 Deputy Director Public Works/County Engineer Deputy Director Public Works/Utilities & Waste Mgmt 43 Chief Criminal Prosecuting Attorney Chief Public Defender 40 Deputy Director Public Works/ER&R Manager 39 Chief Finance Manager 38 Emergency and Information Services Manager Facilities, Parks and Trails Manager Road Operations & Maintenance Manager Water& Wastewater Manager 37 Administrator, Probation Services 35 District Court Administrator Engineering and Construction Manager Engineer IV Land Use Attorney Superior Court Administrator 34 Personal Health Manager Environmental Health Manager Road Operations & Maintenance Assistant Manager 33 Deputy Administrator, Detention Deputy Administrator, Probation Engineer III Technical Services Manager 32 Planning Manager Permit Assistance Center Manager Construction Services Supervisor Project Support Services Manager Transportation Planning Supervisor Facilities Manager Budget Manager k.`,salary scales,2018\draft-non represented salary range table 04052018.docx Paac I cif 3 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE 31 Program Manager II Public Works Finance Manager 30 Building Official GIS Manager Right of Way Manager/Property Manager 29 Equipment Maintenance Supervisor Finance Manager Road Operations & Maintenance Supervisor Chief Accountant Senior Financial Analyst Chief Deputy Treasurer Administrative Services Manager Human Resources/Risk Manager Chief Deputy Assessor Chief Appraiser Administrative Manager 28 Engineer II Survey Supervisor 27 Administrative Supervisor Chief Deputy Elections Superintendent 26 Human Resources Analyst Grants & Contracts Analyst Engineer 1 25 Program Manager I Operations & Maintenance/ER&R Administrator Therapeutic Court Program Manager 1 21 Financial Analyst Risk & Safety Compliance Manager Personnel Analyst Noxious Weed Coordinator 20 Deputy Court Administrator Office Manager 19 Official Court Recorder/Judicial Assistant Official Court Recorder/Family Law Facilitator Clerk of the Board/Records Specialist Administrative Clerk kAsalary scales,20I ,draft-non represented salary range table 0405201 R.dcx a Page 12 of 3 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE 17 Administrative Assistant 13 Administrative Secretary Legal Secretary 10 Receptionist/Secretary 1 PBX Operator Office Assistant kasalary scales\.2018\draft-non represented salary range table 04052018.docx Page 3 of 3 2018 Non Represented Salary Scale Attachment A RANGE ENTRY"Step 0" STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 46 9,352.86 9,592.72 9,838.70 10,090.92 10,349.70 10,615.04 45 7,617.74 7,997.42 8,398.40 8,608.44 8,824.08 9,043.10 44 7,434.64 7,807.54 8,198.44 8,402.86 8,612.90 8,828.56 43 7,252.68 7,615.50 7,996.26 8,197.34 8,400.62 8,611.78 42 7,083.04 7,436.90 7,807.54 8,004.12 8,204.06 8,408.48 41 6,907.84 7,252.68 7,616.60 7,806.44 8,001.88 8,201.82 40 6,744.98 7,083.04 7,435.76 7,622.24 7,813.20 8,008,62 39 6,579.88 6,910.12 7,254.961 7,435.76 7,622.24 7,813.20 38 6,422.64 6,743.86 7,080.80 7,259.44 7,437.98 7,625.60 37 6,265.38 6,578.74 6,908.98 7,080.80 7,258.32 7,439.12 36 6,115.98 6,422.64 6,743.86 6,913.46 7,086.48 7,263.90 35 5,968.84 6,267.60 6,580.98 6,744.98 6,914.56 7,087.58 34 5,827.32 6,117.12 6,423.76 6,584.361 6,749.46 6,917.98 33 5,684.64 5,968.84 6,267.60 6,423.76 6,584.36 6,749.46 32 5,551.00 5,828.44 6,118.22 6,270.98 6,428.22 6,588.86 31 5,411.74 5,683.52 5,967.72 6,115.98 6,269.84 6,427.10 30 5,285.88 5,549.86 5,827,321 5,973.30 6,120.46 6,274.32 29 5,157.88 5,413.98 5,684.64 5,828.44 5,973.30 6,122.72 28 5,034.28 5,285.88 5,549.86 5,688.00 5,831.80 5,977.82 27 4,911.88 5,156.74 5,412.84 5,549.86 5,688.00 5,829.58 26 4,795.06 5,034.28 5,285.88 5,416.20 5,553.22 5,692.52 25 4,677.12 4,910.72 5,155.66 5,284.761 5,415.10 5,552.10 24 4,567.06 4,795.06 5,034.28 5,160.12 5,288.16 5,421.86 23 4,454.68 4,677.12 4,910.72 5,034.28 5,160.12 5,288.16 22 4,349.14 4,567.06 4,796.20 4,915.24 5,037.66 5,163.46 21 4,242.42 4,454.68 4,678.24 4,795.06 4,914.12 5,036.56 20 4,140.22 4,348.02 4,565.92 4,679.341 4,797.30 4,916.38 19 4,040.22 4,242.42 4,454.68 4,567.06 4,680.48 4,798.42 18 3,944.78 4,141,34 4,349.14 4,456.96 4,569.30 4,682.76 17 3,848.18 4,041.34 4,243.56 4,350.28 4,458.08 4,570.42 16 3,756.06 3,944.78 4,141.34 4,245.82 4,351.40 4,459.20 15 3,665.08 3,849.30 4,040.22 4,140.22 4,242.42 4,349.14 14 3,576.40 3,754.96 3,942.54 4,041.34 4,142.46 4,246.94 13 3,489.88 3,663.98 3,848.18 3,943.66 4,042.48 4,143.60 12 3,405.64 3,576.40 3,754.96 3,849.30 3,945.94 4,043.60 11 3,323.64 3,489.88 3,663.98 3,756.06 3,850.42 3,945.94 10 3,245.00 3,405.64 3,576.40 3,665.08 3,757.20 3,851.54 9 3,165.26 3,323.64 3,489.88 3,576.40 3,666.22 3,757.20 8 3,090.00 3,242.74 3,405.64 3,491.00 3,577.48 3,667.34 7 3,013.62 3,165.26 3,323.64 3,405.64 3,491.00 3,579.76 6 2,942.88 3,091.16 3,245.00 3,325.88 3,408.98 3,494.38 5 2,870.98 3,013.62 3,165.26 3,245.00 3,325.88 3,408.98 4 2,803.60 2,942.88 3,091.16 3,168.68 3,248.38 3,328.16 3 2,735.06 2,872.10 3,014.74 3,091.16 3,168.68 3,248.38 2 2,668.80 2,802.46 2,942.88 3,015.84 3,092.26 3,168.68 1 2,605.901 2,735.06 2,870.98 2,942.88 3,015.84 3,092.26 K:\Salary Scales\2018\2018 Non Represented Salary Scale.xlsx 4/5/2018 Exhibit C RESOLUTION NO: 02q — rF� A RESOLUTION adopting findings and determinations consistent with RCW 36.61.070 regarding the establishment of Lake Management District No. 2 for Mason Lake, and submitting the establishment of Lake Management District No. 2 to a vote of property owners within the proposed district. WHEREAS, the Board of Mason County Commissioners adopted Resolution No. 15-18 on March 13, 2018 setting out its intention to consider formation of Lake Management District No. 2 for Mason Lake (LMD No. 2); and WHEREAS, a public hearing was held on April 17, 2018 to consider formation of LMD No. 2 and the County Commissioners heard support from persons affected by the formation of LMD No. 2 and other comments regarding the proposed work program; and WHEREAS, a representatives from the Department of Ecology, the Department of Fish and Wildlife and Department of Natural Resources had the opportunity to make presentations and comments on the proposal. NOW,THEREFORE,THE BOARD OF MASON COUNTY COMMISSIONERS DOES RESOLVE AS FOLLOWS: Section 1. The Board of County Commissioners adopts the following findings and determinations: 1. The formation of LMD No. 2 is in the public interest as evidenced by the following proposed plan(Exhibit A)of lake improvement and maintenance activities, which is approved as part of these findings. The proposed LMD will: a. Manage noxious aquatic plants in Mason Lake to meet recreational and aesthetic needs,fishery and wildlife habitat requirement, and ecosystem and groundwater concerns. b. Employ proven techniques based on environmental safety. c. Conduct water quality monitoring as needed. d. Investigate and promote the best management practices and shoreline enhancement. e. Monitor for recurrence of Eurasian Water Milfoil, Slender Arrowhead and Yellow Flag Iris or emergence of other lake plants that could adversely impact the freshwater system and recommend prompt action to control these. f. Maintain an advisory committee of neighborhood representatives to direct the efforts and funds of the LMD. 2. The financing of the lake improvement and maintenance activities is feasible since the revenues to be raised match the activities set out in the proposed plan for LMD No. 2. 3. The plan for proposed lake improvement and maintenance activities avoids adverse impacts on fish and wildlife and provides for measures to protect and enhance fish and wildlife. 4. LMD No. 2 will exist for a period of 10 years, commencing in 2019. 5. The amount to be raised through rates and charges is approximately $36,000.00 the first year with a maximum escalation for inflation of 5% per year for the following nine years. LMD—Mason Lake—Resolution No.�29-�8 6. The boundaries of the District are all properties fronting Mason Lake or having community access to Mason Lake, in Mason County, Washington. 7. Annual Charge per Parcel: The proposed formula for annual rates and charges to property in 2019 is 11 cents per thousand valuation. Revenue bonds will not be issued. Section 2. The question of whether to form Lake Management District No. 2 for Mason Lake shall be submitted to the property owners within the proposed district. The Support Services Department shall prepare the ballots for submittal to the property owners. Ballots will be received by the Office of the County Commissioners, 411 N. Fifth Street, Shelton, WA 98584 no later than 5:00 pm, May 16, 2018. Section 3. Ballots will be available for public inspection after they have been counted. Dated this 17"'day of April, 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON A bse- -t- Randy Neatherlin, Chair ATTEST: Terri Drexler, " sinner Melis ]. , Clerk the Board Kevin Shu mmissioner Approved as to form: Chief Deputy Prosecuting Attorney Timothy Whitehead JALake Management District\Mason Lake LMD 2017-2018 Process\LMD-Resolution to Form&send ballot 42.doc LAKE MANAGEMENT PLAN EA'bl� , MASON LAKE, WA JANUARY 1, 2018 The following is the cost estimate and plan for the continued control of invasive species of plant life in Mason Lake. This plan is for calendar year 2018. CURRENT FUNDS ON HAND AS OF JANUARY 1, 2018: Milfoil Fund Checking Account* $9,171.88 LMD#2 Tax Receipts $112,418.10 Total $121,589.98 ESTIMATED 2018 INCOME FROM TAX RECEIPTS**: $49,000.00 ESTIMATED 2018 EXPENDITURES***: $55,674.00 ESTIMATED BALANCE DECEMBER 31, 2018: $114,915.98 *funds from donations prior to LIVID creation. Used for one-off bills, e.g. tax preparation, insurance and legal. **based on same 2017 rate of approx. $.16 per $1,000 assessed. ***includes expenses for re-election of the LIVID in 2018 The Mason Lake Management District (LMD#2) and volunteer committee has been tasked with the identification, mapping and treatment of invasive species of plant (as identified by the Washington State Department of Ecology) in Mason Lake. Current invasive species include Eurasian Water Milfoil (EWM), Slender Arrowhead (SAG) and Yellow Flag Iris. Licensing, identification, mapping, treatment and reporting is completed by our contractor, AquaTechnex, LLC. On an annual basis, the biologists from AquaTechnex procure licensing from Washington State DOE for the treatment of invasive species in Mason Lake. Herbicides used for the treatment are approved by the DOE, and only by licensed and qualified professionals. In the spring, an initial survey is completed by a diver from AquaTechnex, to determine location and type of invasive species. Based on this initial survey, a map of the locations and plant types is created, along with a plan of treatment, to be approved by the LMD#2 committee. Treatment timing and frequency are scheduled around fish windows and high occupancy weekends. Generally, treatment is done during a Tuesday to Thursday window to avoid weekend lake traffic. Prior to treatment, notices of treatment (dates, products used and restrictions) are sent out by mail to all residents. In addition, postings are placed on the shoreline in the specific areas of treatment. In the fall, another survey of the shoreline is done to determine effectiveness of the treatments. The current LIVID expires at the end of 2018. Petitions have been submitted to create a new LIVID starting in 2019. The current rate of tax collected in 2018 is approx. $.16 per $1,000 assessed. The new LIVID is requesting a voter approved rate of $.11 per assessed starting in 2019. The LIVID committee believes that with the current funds on hand, the rate of collection at $.11 will be sufficient to sustain the program. A 5% rate increase annually is available if it is determined that additional funds are required. The increase would require LIVID committee approval.