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HomeMy WebLinkAbout2018/06/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 11,2018 Monday,June 11,2018 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin and Drexler met in Executive Session for a litigation matter from 9:00 a.m.to 9:30 a.m. Chief Deputy Prosecuting Attorney Tim Whitehead,Frank Pinter and Dawn Twiddy were in attendance. 9:20 A.M. Executive Session—RCW 42.30.110(1)(f)Complaint Against Public Officer or Employee Commissioners Neatherlin and Drexler met in Executive Session to review a complaint against a public officer or employee from 9:30 a.m.to 9:50 am. Chief Deputy Prosecuting Attorney Tim Whitehead,Frank Pinter and Dawn Twiddy were in attendance. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin and Drexler were in attendance. Commissioner Shutty was absent. • Approval to move forward the news release for the Summer 2018 Mason County Heritage Grant cycle. • Continued briefing from May for the CDBG Economic Opportunity grant revision to the Scope of Work for the sub-recipient,Enterprise for Equity(E4E). One of the changes is the number of participants in the microenterprise training to reflect a more accurate figure from 221 to 120,Lisa Smith stated they have served 148 participants. The Board approved moving forward the change. • Lisa Smith,E4E,asked if the loan program can be moved forward. Frank stated a loan policy will be coming forward for the Board's review at next week's briefing. E4E will do the loan management. Lisa stated they currently manage 3 USDA loans. There was discussion of where the loan money will sit—in the Treasurer's office or an independent bank. That will need to be determined. • Final review of the requested Supplemental Appropriations and Budget Transfers to the 2018 budget for the hearing that will be set on June 26. Frank reported he has discussed the requests with Cmmr. Shutty who is fine with moving this forward as presented and changes could be made at the hearing. Commissioners Neatherlin and Drexler provided some amendments and the agenda will be revised. • Approval to place the ordinance creating the lake management district for Mason Lake on the June 26 agenda and set a public hearing on July 24 to hear objections to the rates and charges. • Approval to place the resolution distributing the PUD privilege tax on the agenda. • Approval to place a letter of no objections for the HUB on the June 12 agenda. • 10:25 am. to 10:38 a.m.Commissioners Neatherlin and Drexler went into Executive Session,RCW 42.30.110(1)(b)to consider the purchase of real estate.Frank Pinter, Ross McDowell and Dawn Twiddy were in attendance. 10:30 A.M. The Commissioners took a 5 minute break. . 10:45 A.M. Public Works—John Heustis Utilities&Waste Management Commissioners Neatherlin and Drexler were in attendance. Commissioner Shutty was absent. • Approved to move forward:News Release for County Road Chip Seal and Restriping; Franchise agreement with Port of Allyn; Set hearing on July 10 to amend the 2018 Board of Mason County Commissioners'Briefing Meeting Minutes June 11,2018 Annual Construction Program to add eight projects. Sarah provided an update on the sidewalk work in Belfair. The intent is to complete this project in 2018. • Review of the budget amendments to Fund 105(Road)and Fund 192(Skokomish Flood Control Zone)and Fund 480(Stormwater). This will be included in the June 26 budget hearing. • John announced they received a$1.6M federal grant award for road work in Skokomish Valley—"the dips". This will be used as a 20%match for the Floodplains by Design grant request,which has been requested but not awarded. • Satsop/Cloquallum mitigation project need Board approval to call for bids. This will be briefed next Monday and placed on the June 19 agenda. • Bart provided information on the funding request through DOE for the design of a collection system expansion for the Belfair Sewer System. The funding request was for $750K with a 50%match from the County. DOE's three conditions is that the County put in writing that the existing septic systems within the Old Belfair Highway area will be required to connect to the expanded collection system when it is built;confirmation the County will do sufficient public outreach to ensure the majority of the public supports the project;submit a copy of the final financial analysis report by FCS to Ecology. Cmmr.Neatherlin supports not taking the$750K and requested permission to negotiate for$200K to expand up the hill. Cmmr.Drexler agreed but wants the expectations and conditions to be made clear and wants the details. 11:30 A.M. WSU Extension Office—Dan Teuteberg Commissioners Neatherlin and Drexler were in attendance. Commissioner Shutty was absent. • Dan provided a Spring 2018 Quarterly Report. Accomplishments include 4-H camp and participation in the Grays Harbor Fair;ACEs training will be held this Friday at the Civic Center;the Master Gardner program has had a successful plant sale and planning for a garden tour. Commissioner Discussion Cmmr.Neatherlin had fiuther discussion of past discussion with Ecology regarding the Belfair Sewer. BREAK—NOON 2:00 P.M. Parks&Trails Advisory Board Interviews Cmmr.Drexler and Neatherlin interviewed four applicants for the Parks&Trails Advisory Board. Commissioner Discussion-Cmmr.Drexler and Neatherlin agreed to appoint Mary Miller, Mike DiMatteo and Jeanne Robinson to the Parks and Trails board and asked to have their appointments on the June 19`'agenda. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS 1-�k n jJA- dy Nea Terri Dreider Kevin nuttyf Chair Commissioner Commissio r