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HomeMy WebLinkAbout2018/06/18 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 18,2018 Monday, June 18,2018 9:00 A.M. Executive Session—RCW 42.3 0.110(1)(i)Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session with Tim Whitehead,Frank Pinter and Dawn Twiddy from 9:00 a.m.to 9:20 a.m. for a litigation matter. 9:15 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Closed Session with Frank Pinter and Dawn Twiddy from 9:20 a.m.to 9:45 a.m.for a labor discussion. 9:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • The Commissioners approved moving forward the WA State Health Care Authority Access to Baby&Child Dentistry contract. • Todd Parker provided recommended funding awards for the Treatment Sales Tax(TST) and 2060 and 2163 funding. Cmmr.Neatherlin expressed frustration that the numbers are different than what the Commissioners had discussed at the previous briefing. Cmmr. Shutty recognizes the limited resources and is ok with the funding recommendations. Cmmr.Drexler approved moving the awards forward and will be on the June 26 agenda. • Review of Community Service reclassification requests: Frank provided additional information from Human Resources(HR). The request for the Environmental Health& Personal Health Managers is to reclass down to Range 33;HR's recommendation was to reclass to Range 32 based on a 5%change in the current policy. Frank has reviewed the policy and recommends that policy be eliminated. The policy should be that each request is based on its own merits. HR agrees to the reclass to Range 33. Planning Manager: because the PBRS is a completely new scope of work that qualifies for reclassifying from Range 32 to Range 33.This recommendation is done with the stipulation that the PBRS work will be done by the Planning Manager and not delegated to a union worker. It was noted that this program has not been approved and the recommendation is based on the PBRS being adopted. This scope of work was not included in the original reclass request. Permit Center manager—Frank has difficulty with seeing a change in the scope of work. Based on the reclass policy,adding software doesn't qualify for a reclass,Frank continues to recommend this reclass be denied. Finance Manager—the request to reclass up to the same as the PW Finance Manager. Frank stated the PW Finance Manager has a much broader scope than the Public Health Manager. Public Works has a$41M budget;$9M in Health. The recommendation is to not reclass this position. The Commissioners are good with moving forward the reclassification requests to Range 33 for Personal Health Manager,Environmental Health and Planning Manager.The two other reclass requests(Permit Center and Finance Manager)will be discussed at a future date. • Dave updated the Board on various items affecting his department including the road construction project and how they will provide public access. Dave will bring up the UGA expansion again and will contact the City of Shelton. The building permit lag time is about 7 weeks. Dave is looking at outsourcing commercial permits.Dave will be bringing in a staffing plan for the Commissioners review. The Technology fee will start when the on-line permitting goes live. Plan review is understaffed. • Cmmr.Drexler asked about the needle exchange program and Dave says he is still looking at options. Board of Mason County Commissioners'Briefing Meeting Minutes June 18,2018 • Dave is working with the fire districts to try and remove height restrictions for multi family structures outside of the UGA's. 10:15 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Jennifer provided copies of draft 2019 Preliminary Budget Guidelines. Discussion of a biennial budget which is referred to as a shadow budget in the Guidelines because it isn't an actual adopted budget. Cmmr.Shutty recommended staff look at how Pierce County is doing a biennial budget. Thurston County adopts a biennial budget and at the end of the first year,they make any necessary changes for the 2°d year. Each year has its'own budget authority(2 one-year budgets are adopted). Frank stated he will bring forward pros and cons on a biennial budget. Cmmr. Shutty believes it allows for a better opportunity to evaluate the programs because two years are adopted at one time. A proposed change for the budget process will be to start with Budget 1 (maintenance level)that is the 2018 budget with the non-discretionary expenses included and in Budget 2(policy level requests)the Departments input their requested changes. The policy level changes will include detail from the departments. Include a 1%increase for the Roads Property Tax levy. Transfer forms will be completed in the budget process so all budgets involved will be aware of the transfer requests. Staff is anticipating a 1.5%decrease in Current Expense revenue that recognizes the anticipated reduction in District Court fees. Staff will be working with the Treasurer on other anticipated revenues. Any wage increases for non-represented employees is unknown at this time. Traffic Policing Diversion Expenditure authority shall be adopted as two bottom lines—salaries/benefits& operational expenses. Budget Narrative will include FTE count and an Organizational Chart along with proposed fee increases and measurable indicators. Cmmr.Neatherlin asked that this draft be circulated to all departments and to submit any changes that can be reviewed prior to July 9,when these budget guidelines will be circulated. • Revisions to the Non-Represented Employee Salary Resolution. Regarding Sheriff Command staff salary range alignments:Cmmr.Shutty supports the HR recommendations; Cmmrs.Drexler and Neatherlin support placing the positions at the comparable average and Y-rate current employees. This resolution also adds the Therapeutic Court staff. Cmmr.Drexler suggested providing an opportunity for a discussion with the Undersheriff. A briefing will be scheduled next week and the adoption will be delayed to the following week. • Review of the employee take-home vehicle list. Some are considered a fringe benefit and the employee is taxed as such. Jail Chief and Jail Lieutenant vehicle status are being reviewed to see if they qualify for a take-home vehicle. Cmmr.Neatherlin is good if the vehicle is used in an emergency situation. • Review of the 2018 proposed budget supplement request. Cmmr. Shutty will not be in attendance but will call in for the budget hearing. He has concerns with the budget supplement that adds positions because of the impact going forward. He is supportive of one-time expenses;staffing provides long-term cost and would rather have those staffing discussions in the 2019 budget discussion. His preference is to not support mid-year staffing increases. He is considered of creating expectations that can't be supported. Frank will have further discussion with Cmmr. Shutty. 11:15 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. Board of Mason County Commissioners' Briefing Meeting Minutes June 18,2018 • Mitigation for Satsop-Cloquallum Road and approval to call for bids and requested this be added to the June 19 agenda. • Road Vacation#396 for a portion of Cloquallum Road will be scheduled with the Hearing Examiner. • Mason County Garbage Company has requested a surcharge be placed on hauling paper to be recycled due to a reduction in the price of recycled materials. In the current contract,the County pays the rental fee for the blue boxes and a hauling fee. If the County doesn't allow a surcharge,Mason County Garbage could quit servicing the blue boxes and that waste could go to the transfer station. The impact could be that self haulers would pay more when hauling to the transfer station. A surcharge of$79/haul would increase the annual recycling costs to the County by about$17,500.The Commissioners do not support the surcharge. The contract allows Mason County Garbage to change what they haul. • Jerry reported John Heustis has submitted his resignation and the Commissioners approved posting the position and appointing Jerry Hauth as the County Road Engineer. 11:45 A.M. Juvenile Court Services-Jim Madsen Commissioners Neatherlin,Drexler and Shutty were in attendance. • Approval to fill the Juvenile Probation Counselor vacancy. • Approval to move forward the Juvenile Detention Alternatives Initiative grant application. Discussion of developing a sanction grid. Cmmr. Shutty would like to discuss a Baby Court(reunification of family). Pierce County has such a court. Mason County's has a high number of dependency filings. Commissioner Discussion • Cmmr.Drexler reported that ORCAA has agreed to tie the County's fee to a CPI index that goes up to 3.3%which she disagreed with. HCCC didn't include economic sustainability and talked about only environmental sustainability. She is also researching the proposal of DNR purchasing property in Dewatto and putting it into conservation. She has a difficult time getting numbers to know the impact to the County and noted it's part of a bigger project. • Discussion of the HCCC and Cmmr.Neatherlin provided history of the County's role. Adjourned at 12:08 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS / el 0AZz4 Randy Neatherlin Terri Drexler Kevin Shu Chair Commissioner Commissi ner