HomeMy WebLinkAbout2018/05/14 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 14,2018
Monday,May 14,2018
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)—Litigation
Commissioners Neatherlin,Drexler and Shutty met in executive session for a litigation
matter. Michael Dorcy,Prosecuting Attorney,Frank Pinter and Dawn Twiddy were in
attendance.
9:45 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Drexler and Shutty met in Closed Session from 9:45 a.m.to
10:10 a.m. for a labor discussion with Frank Pinter and Dawn Twiddy.
10:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• The Board agreed to waive the 60 day waiting period for the WA State Department of
Transportation surplus property. Mason County has no interest in the property.
• Discussion of the revision to Scope of Work with Enterprise for Equity(E4E)contract.
One of the revision requests is changing the number of participants in the microenterprise
training from 221 to 110 individuals and the Commissioners questioned this change.E4E
will be brought into a briefing for further discussion.
• The Citizens Advisory Budget Committee agenda was reviewed and the first meeting will
be May 23.
• Status of Strategic Plan for Mason County. Cmmr. Shutty and Frank have had discussion
with the WSU facilitator who is suggesting a survey be done. The facilitator will
provide proposed survey questions.
The Commissioners discussed the following grant applications:
• Dept.of Natural Resources application for two grants through WA Wildlife&Recreation
Program(WWRP)for acquisition of 138 acres within the Kennedy Creek Natural Area&
420 acres within the proposed Dewatto Natural Resources Conservation Area.
• Hood Canal Salmon Enhancement Group grant application to WWRP for the Upper
Sweetwater Creek Riparian Protection Project.
• Squaxin Island Tribe grant application to WWRP to acquire 614 acres of the Skookum
Valley
• Cmmr.Drexler voiced concern with the DNR and Squaxin Island applications because of
the removal of property from tax rolls. She will draft a letter and the Commissioners will
consider signing the letter.
10:45 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Request to cancel the contract with HOST for failing to perform program reporting.
Todd Parker asked for guidance on a cancellation notice and what to do with HOST's
response to the next RFP. The cancellation will be placed on the May 22 agenda and the
RFP will be accepted and rated with consideration of past performance.
• RFP for Treatment Sales Tax to purchase a house to be used by the participants of the
Therapeutic Courts will be released.
• Amendment 2 to the Consolidated Contract CLH18253 for a total of$41,600 will be
placed on the May 22 agenda.
• Change to Building Permit fee schedule to update the definitions of residential building
permits and commercial building permits and increase the state building fees,per HB
1622.
• On-line permitting is moving forward and should go live in the fall. Current building
permit stats were provided.
Mason County Commissioners Briefing Meeting Minutes
May 14,2018
• Dave updated the Board on his schedule. Kell Rowen has been selected for Planning
Manager. Staff is working on BLA and rezone on Public Works parcel that will be
surplussed. Staff is working on updating the enforcement code and it will be briefed.
Dave is reviewing some enforcement cases.
11:15 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Debbie Krumpols was introduced as the new Finance Manager.
• Award of 2018 overlay projects to Miles Resources,LLC.
• Resolution amending the process for Private Line Occupancy Permits and renewals of
Franchise Agreements will be placed on agenda.
• Jerry stated the irrigation system at Public Works isn't functioning properly and replace
the dead plants. The Board cautioned on the cost of landscaping.
• Jerry will be attending a ribbon cutting in Bremerton;BLA paperwork is moving forward
for the Public Works parcel to surplus;City of Shelton owes solid waste fees of$100K
from 2016 and 2017 and staff will be pursuing payment;lawsuit has been filed from a
customer who injured themselves at the landfill.
• The management of PRTPO will be discussed.
11:45 A.M. Sheriffs Office—Chief Deputy Dracobly
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Request for$12,000 to send one Deputy to Polygraph training in Pennsylvania. The class
starts in September.
• Request for$59,000 for unexpected costs on the leased vehicles—originally leased 13
vehicles(lease 1);in 2017 leased 3 vehicles(lease 2);lease 3 is for 8 vehicles to replace
the 13 vehicles leased under lease 1. When lease 1 ended and lease 3 was enacted,there
was an overlap and there is unexpected cost for the overlap of two to three months.
There was time needed for upfitting(new vehicles)and downfitting(returned vehicles)of
the leased vehicles and there was unexpected cost for refurbishing the returned vehicles.
When the lease was budgeted,staff didn't include tax and the ER&R costs for upfitting
were higher than expected.Two leased vehicles will be returned.
• $1,500 to replace tires on the Search&Rescue bus. There is no funding budgeted.
• Cmmr. Shutty asked how they will manage staff during the polygraph training. Chief
Dracobly doesn't anticipate extra overtime costs. Polygraph services are used in
criminal cases and for employment purposes. Outside agencies also use this service and
they are working on developing a fee schedule.
• The Commissioners asked for detail on the leased vehicles and the polygraph training.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSI
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O FJ Abseti-
Ran y Neatherlin TrrieDrexler Kevin Shutty
Chair Commissioner Commissioner