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Home My WebLink About2018/05/01 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North S"' Street, Shelton, WA May 1, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance—City of Shelton Commissioner Kathy McDowell led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3—Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 United States Department of the Interior Bureau of Indian Affairs sent notices filed by the Skokomish Island Tribe to have real property accepted "in trust"for Parcel Number's 42235-32-00060, 42235-31-00090 and 42235-31-00091. 4.1.2 Squaxin Island Tribe sent in a Notice of Property Acquisition in collaboration with Capitol Land Trust for 614 acres in Skookum Valley 4.1.3 A petition was turned in by concerned citizens from Lake Limerick regarding The proposed sewage lagoon on Webb Hill, Union. 4.1.4 Bill Allen brought in an application for the Mason County Planning Advisory Commission. 4.1.5 Randal Lewis resubmitted an application for the Mason County Citizens Advisory Budget Committee. 4.1.6 Madison Larsen submitted an application for the Mason County Citizens Advisory Budget Committee. 4.1.7 Washington State Liquor and Cannabis Board sent in a marijuana license for Batstone Bud Shop 933 East Johns Prairie Road, Shelton. 4.1.8 Gary Yando sent in an application for the Mason County Housing Authority Board. 4.1.9 Phyllis Antonsen sent in comments regarding the Webb Hill Bio Recycling Project. 4.1.10 Homes First sent in their 2017 Annual Report. 4.2 News Release- Mason County Solid Waste Advisory Committee Vacancy Staff:Bart Stepp 4.3 News Release-Mason County Board of Equalization Vacancy Staff: Frank Pinter 5. Open Forum for Citizen Input— 5.1 Cheryl Williams announced the Spell-e-bration, an adult spelling bee, and fundraiser at 6:00 p.m. on Friday may 11th at the Civic Center in Shelton. 6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye. 7. Approval of Minutes—April 16, 2018 Briefing Minutes; April 24, 2018 Regular Meeting Minutes. Cmmr. Drexler/Shutty moved and seconded to approve the April 16, 2018 Briefing Minutes; April 24, 2018 Regular Meeting Minutes. Motion carried unanimously. N-aye; S-aye; D-aye. 8. Approval of Action Agenda: 8.1 Approval of the Interlocal Agreement with Fire District 3 authorizing services provided by the Public Works Department for vehicle maintenance, road or site maintenance, engineering, survey, GIS, emergency assistance, sign fabrication, fueling and materials supply. 8.2 Approval to appoint Kathy Geist to represent transit interests on the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP). 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8055572-8056144 $ 777,823.92 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 1, 2018 - PAGE 2 Direct Deposit Fund Warrant #s 49369-49737 $ 742,117.54 Salary Clearing Fund Warrant #s 7003577-7003605 $ 563,901.38 Total $ 2,083,842.84 8.4 Approval to set a public hearing for Tuesday, June 5, 2018 at 9:30 a.m. to approve the amendments to Title 17.34- Signs in the Belfair Urban Growth Area. 8.5 Approval of the Law Library Access contract and the Correctional Access Contract between the Mason County Law Library and Westlaw for continued service. 8.6 Approval to amend the contract between Mason County and Community Action Council in the amount of$53,285 with additional funding from the Department of Commerce and pass on performance measures from Commerce. 8.7 Approval for the Chair to sign the Electronic Home Monitoring (EHM) contract with Satellite Tracking of People (STOP) for the Mason County Jail. The expense of the leased equipment is reimbursed by the Alternative Sentencing User Fees. Cmmr. Drexler asked Dave Windom, Director of Mason County Community Services to speak to item 8.4. Dave explained that the current code has some constitutional and legal issues that need to be corrected. He said after that is done he would like to meet with business owners in Belfair to determine if more regulations or changes are necessary. Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.7. Motion carried unanimously. N-aye; S-aye; D-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:30 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider approval of the following supplemental appropriations and budget transfer requests to the 2018 budget: (Ex.A) Supplemental Requests • $80,000 to Current Expense MCSO Revenue from North Mason School District for School Resource Officer • ($89;909)($40,000) to Current Expense MCSO for Salaries and Benefits Patrol • $101,000 to Current Expense MCSO Revenue from BHO for Training • ($101,000) to Current Expense MCSO for Professional Services and Supplies CJTC Training TOTAL: $0-$40,000 Budget Transfers • $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue • $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing $150,000 from BHO • $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM Vehicle #00158 being returned to ER&R • $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending Fund Balance for Labor&Equipment for Special Investigation work completed in 2017 TOTAL: $178,075-$178,575 Budget Impact: $14,500 Increase in Current Expense Ending Fund Balance BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 1, 2018 - PAGE 3 $14,075 Decrease in Current Expense Ending Fund Balance Net Impact: $425 Increase in Current Expense Ending Fund Balance Staff: Frank Pinter Frank went through each item and the correction of supplemental requests were discussed. Sheriff Salisbury spoke about the funds and said that the funds are not"being given"to the Sheriff's office, and described some uses for the money. Theresia Ehrich announced that the Sheriff's office was reimbursed $24,000 for the general fund at the end of 2017; the $14,000 charge is for dirt work done by Public Works on a case. She also addressed the North Mason school contract and the fact that salaries and benefits are being increased. Cmmr. Neatherlin and Theresia had a discussion regarding overtime costs. Cmmr. Drexler and Theresia discussed transfers in and out of the Sheriff's budget and the approved revenue source of$150,000. Theresia said the jail was denied their request for mental health funds when the budget was passed. She said the rate for nursing was given after the budget was accepted. Cmmr. Shutty said this money has been complex in terms of figuring out how to use them. He cautioned that these funds are being used for good things and voiced his support. Cmmr. Drexler agreed with Cmmr. Shutty in that the funds are being used for good and said she is in favor of the transfers. Cmmr. Neatherlin voiced his support and pointed out that money is being moved from one location to another and is basically a wash. Cmmr. Drexler/Shutty moved and seconded to approve the following supplemental appropriations and budget transfer requests to the 2018 budget: Supplemental Requests • $80,000 to Current Expense MCSO Revenue from North Mason School District for School Resource Officer • ($40,000)to Current Expense MCSO for Salaries and Benefits Patrol • $101,000 to Current Expense MCSO Revenue from BHO for Training • ($101,000)to Current Expense MCSO for Professional Services and Supplies CJTC Training TOTAL: $40,000 Budget Transfers • $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue • $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing $150,000 from BHO • $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM Vehicle #00158 being returned to ER&R • $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending Fund Balance for Labor&Equipment for Special Investigation work completed in 2017 TOTAL: $178,575 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 1, 2018 - PAGE 4 BudgetImpact: $14,500 Increase in Current Expense Ending Fund Balance $14,075 Decrease in Current Expense Ending Fund Balance Net Impact: $425 Increase in Current Expense Ending Fund Balance Motion carried unanimously. N-aye; S-aye; D-aye. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:58 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON G Meli sa kreClerk oft Board Randy Neatherlin, Chair Terri Drexler, Com issioner r Kevin Shutty, Com issioner Exhibit A ORDER 2018 Budget IN THE MATTER OF: BUDGET SUPPLEMENTAL/TRANSFERS - NOTICE OF HEARING RESOLUTION NO. 26-18 DATED AND PASSED: April 10, 2018 FOR BUDGET SUPPLEMENTAL/TRANSFERS OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 26-18 (see Attachment A which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves the budget supplementals/transfers to the 2018 budget as follows: Supplemental Requests: $80,000 to Current Expense MCSO Revenue—Law Enforcement Services N. Mason SD(001.205.267) ($40,000)to Current Expense MCSO for Patrol-Deputy(001.205.267) $101,000 to Current Expense MCSO Revenue from BHO for Training(001.205.267/001.205.270) ($101,000) to Current Expense MCSO for Professional Services UTC Training (001.205.267/001.205.270) TOTAL:$40,000 $150,000 Transfer Out from Treatment Sales Tax Fund (164.100.000) funded by Ending Fund Balance(164.100.000)to: $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue (001.205.270) replacing $150,000 from BHO(001.205.270.369.91.300000) $14,500 Revenue to Emergency Management for Proceeds from Sale of Capital Asset (001.050.000)from Public Works ER&R Capital Machinery& Equipment(501)for sale of DEM Vehicle#00158 to ER&R $14,075 Payment to Public Works-Road (105)from MCSO-Professional Services(001.205.267)via CE Ending Fund Balance(001.320.000)for Labor& Equipment for Special Investigation work completed in 2017 TOTAL: $178,575 BE IT FURTHER RESOLVED that these Supplemental Appropriations and Budget Transfers will be expended and recorded in the 2018 budget as listed in Attachment B which is also incorporated as part of this order. PASSED in open session this 1St day of May 2018. J:\Jessica S\BOCC public hearing\2018\Budget Order May 2018.doc ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, W SHINGTON Mel is 8 wry, re rkXf the Board Randy Nea erlin, Chair APPROVED AS TO FORM: Terri Drexler, Comr1kissioner Tim Whit-0-5-50—, Chief Deputy Prosecuting Attorney Kevin Shutty, Commissioner C: Auditor Financial Services Treasurer JAJessica S\BOCC public hearing\2018\Budget Order May 2018.doc Budget Order 5.1.2018 Attachment B Amount Type S U I D Account Description $ 80,000.00 2 Revenue Inc 001.000000.205.267.342.10.300600 NMHS Contracted Services $ 40,000.00 2 Expense Inc 001.000000.205.267.521.22.510362 Patrol-Deputy $ 40,000.00 Expense Inc 001.000000.320.000.508.80.500000 CE Ending Fund Balance $ 81,000.00 2 Revenue Inc TBD From BHO for C1TC Training $ 78,000.00 2 Expense Inc 001.000000.205.267.521.22.512902 Training OT $ 3,000.00 2 Expense Inc 001.000000.205.267.521.22.531010 Supplies $ 20,000.00 2 Revenue Inc TBD From BHO for UTC Training $ 20,000.00 2 Expense Inc 001.000000.205.270.523.60.512902 Training OT $150,000.00 3 Revenue Inc 001.000000.205.270.397.00.300164 Trans In from Mental Health $150,000.00 3 Expense Dec 164.000000.100.000.597.00.500205 Trans Out to Sheriff for Nursing $ 14,500.00 Warrant Revenue Inc 001.000000.050.000.395.10.300000 Sale of DEM Vehicle#00158 $ 14,500.00 Voucher Expense Dec 501.000000.000.000.594.48.564000 Purchase of DEM Vehicle#00158 $ 8,297.80 Warrant Revenue Inc 105.000000.000.000.344.10.300000 Labor&Equipment for Spec.Inv. $ 5,776.92 Warrant Revenue Inc 105.000000.000.000.369.91.300000 Labor&Equipment for Spec.Inv. $ 14,074.92 Voucher Expense Dec 001.000000.205.267.521.22.541091 Interfund Professional Services