HomeMy WebLinkAbout2018/05/15 - Regular Packet BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 9:00 a.m.
411 North Fifth Street, Shelton WA 98584
May 15, 2018
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 News Release: Oakland Bay Day Staff: Debbie Riely
4.3 Presentation of Certificate of Good Practice Staff: Cmmr. Neatherlin
5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you
have been recognized, please step up to the microphone and give your name and address before
your comments.The Mason County Commission is committed to maintaining a meeting atmosphere
of mutual respect and speakers are encouraged to honor this principle.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30
a.m.
7. Approval of Minutes — April 30th and May 7, 2018 briefing minutes; May 1,2018
regular meeting minutes
8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted
by one motion unless a Commissioner or citizen requests an item be removed from the
Action Agenda and considered as a separate item.
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 49738-50098 $ 650,801.50
Salary Clearing Fund Warrant #s 7003606-7003645 $ 916,344.35
Treasure Electronic Remittance for April 2018 $ 185,188.31
8.2 Approval to authorize the Chair to execute the Cooperative Purchasing
Agreement between Mason County and King County extending the right to
cooperatively purchase goods and/or services awarded through one another
through competitive bidding process.
8.3 Approval of the resolution amending Resolution 85-17 to increase the Utilities
&Waste petty cash to $450.
8.4 Approval to have the Chair sign the letter of acceptance for a Digital Imaging
Grant from the 2017-2018 WA State Archives Local Records Grant Program
for up to $7,000.
8.5 Approval of a resolution establishing a Mason County Housing and Behavioral
Health Advisory Board on Housing, Homelessness, Mental health and
Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last
printed on 05/14/18 1:58 PM.
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
May 15, 2018— PAGE 2
Chemical Dependency Treatment to improve the health of Mason County
residents.
8.6 Approval to appoint the following citizens to the Mason County Citizens
Advisory Budget Committee: Tamara Ingwaldson, James Sims, Cheryl
Williams, Astrid Pearson and Jeff Carey for a term ending December 31, 2018
unless extended by the County Commissioners.
8.7 Approval to have the Chair sign Amendment #2 for the Hood Canal Regional
Septic Loan Program Interlocal Agreement.
8.8 Approval to set a public hearing on June 5, 2018 at 9:30 a.m. to consider
declaring Mason County Public Works owned property as surplus for the
following parcel: 42002-10-00020, approximately 35 acres on the corner of
Highway 101 and Highway 102.
9. Other Business (Department Heads and Elected Officials)
9.1 News Release- Mason County Housing and Behavioral Health Advisory Board
Staff: Todd Parker
10. 9:30 a.m. Public Hearings and Items Set for a Certain Time- No hearings.
11. Board's Reports and Calendar
12. Adjournment
J:\AGENDAS\2018\2018-05-15 Reg.doc
NEWS RELEASE
May 15, 2018
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Oakland Bay Day
Join us for this free, fun, family-friendly celebration of the natural and
cultural resources of Oakland Bay and the surrounding watershed. Visit
with local resource agencies, community groups, and nonprofits for more
information and tips to protect and enjoy Oakland Bay and local wildlife.
Sunday, June 3rd
11 AM- 3 PM
Bayshore Preserve
3800 WA Route 3, Shelton, WA 98584
Hosted by Capitol Land Trust
Contact Mason County Community Services, Environmental
Health with any questions: Shelton 360-427-9670 ext. 581,
Belfair; 360-275-4467, or Elma 360-482-5269
Randy Neatherlin Kevin Shutty Terri Drexler
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 7,2018
Monday,May 7,2018
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation
Commissioners Neatherlin,Drexler and Shutty met in Executive Session from 9:00 a.m.
to 9:45 a.m. for a litigation matter. Chief Deputy Prosecuting Attorney Tim Whitehead,
Frank Pinter and Dawn Twiddy were in attendance.
9:45 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Mason County has been awarded a Digital Imaging Grant up to$7,000 from the
Secretary of State. This will be used to digitize original Commissioner meeting minutes
for the period of 1986-2008.There is no match required and a letter of acceptance will be
placed on agenda.
• Set public hearing on June 5 to surplus Public Works property located at Highway
101/Highway 102—parcel 42002-10-00020.Frank stated there will be a BLA with part
of another Public Works parcel and then subdivided with the goal being to sell the
parcels.
• Status of School Safety Summit. Ross McDowell drafted a potential agenda however he
has learned the Sheriffs office has had meetings with the school districts. Sheriff
Salisbury reported that North Mason School has a contract in place with the Sheriffs
Office and the model has been presented to the other school districts. His office has been
in meetings with all the school districts regarding school safety. The issue is deputy
availability. The Sheriff reported that the schools are not interested in bringing anyone
from the outside or volunteers;they want Sheriff staff to be assured they have all their
certifications.North Mason does contract for outside security although they do not have
the power to arrest. Grant funding is limited and typically they require the agency to hire
any grant funded staff.
Cmmr.Neatherlin stated he has been supportive of having deputies at the schools;with
regards to hosting a summit,he would like to have been part of the conversation. He
offered to meet with the Sheriff to review Cmmr.Neatherlin's funding proposals.
The cost of a full time retired deputy to do school security is$55K plus benefits;$35K
and no benefits if part time.
Commissioners Shutty and Drexler were in agreement there is no need to host a summit.
10:15A.M. BREAK
10:45 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Approval to place a news release for National Historic Preservation Month.
• Susan Stanley has applied for the Mason County Historic Preservation Commission and
she sits on the Matlock Historic Committee which could be a conflict if she writes a grant
request from the MCHPC on behalf of the Matlock group. After discussion,the Board
declined appointing to the MCHPC due to a potential conflict.
• Resolution creating an advisory board for the review of funding requests related to
Housing,Homelessness,Mental Health and Chemical Dependency and news release will
be placed on May 15 agenda. This advisory board is named Mason County Housing and
Behavioral Health Advisory Board.
• Final RFP for Therapeutic Court Housing will be reviewed next Monday for the May 22
agenda.
• Request to fill two Environmental Health Specialists was approved.
• News release for Oakland Bay Day,June 3,will be placed on agenda next week.
Board of Mason County Commissioners'Briefing Meeting Minutes
May 7,2018
• Planning Manager interviews will be this week;Environmental Health Manager position
will be posted.
• Discussion of dwelling height restriction of 35'. Dave is reviewing the county code and
one way to incentivize low income housing is to go vertical. Staff is working on
updating the Code Enforcement policy.
• Cmmr.Drexler brought up the Public Benefit Rating System hearing before the PAC.
Dave will be reviewing with Kell Rowen and the draft policy is on the website. Cmmr.
Shutty asked Dave to follow up with comments received from the notice that was mailed
to those currently in the Open Space program.
11:15 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Request to increase the Solid Waste Petty Cash drawers was approved to move forward.
• Approval to execute the Cooperative Purchasing Agreement between Mason County and
King County.
• Review of 2018 Annual Construction Program amendment to add seven projects. A
public hearing will be required along with a budget amendment. Projects are guardrail
improvements,safety clear zone,Trails Road alternative study, Satsop Cloquallum
mitigation,Deegan Road West culvert replacement,Shelton Valley Road culvert
replacement and Rossmaier Bridge.
• Renaming a road in honor of Kerry Schuffenhauer,who worked for Mason County for 37
years. Jerry suggested a road that goes to Hoodsport Transfer Station. The
Commissioners were good with moving this forward.
• Cmmr.Drexler brought up the mandatory recycling clause in the Mason County Garbage
contract. Recycling does cost the citizens. The UTC regulates solid waste haulers. After
discussion,it was agreed to have SWAC review the mandatory recycling.
11:45 A.M. Clerk—Sharon Fogo
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Clerk Fogo requested permission to fill a vacated Clerk position. She will be requesting
an additional staff person because she has staff who is maxed out on overtime and comp
time. Judge Goodell voiced support of adding staff to the Clerk's office.
Commissioner Discussion—as needed
• Cmmr.Drexler brought up a conversation with Chief Bakken regarding moving Sheriff
operations into the North Mason Fire Authority building. Cmmr.Neatherlin commented
on allowing other county services in the north end. Cmmr. Shutty has talked to Dave
Windom about extending building department services and Dave indicated he didn't
believe it is necessary because on-line permitting should lessen foot traffic. Extending
services will cost money.
NOON BREAK
2:00 P.M. Budget Advisory Committee Interviews
Commissioners Neatherlin,Drexler and Shutty interviewed one applicant for the Budget
Advisory Committee.
The briefing adjourned at 2:20 p.m.
Tuesday,May 8,2018
10:00—Noon Budget Advisory Committee Interviews
Commissioners Neatherlin,Drexler and Shutty interviewed six additional applicants for
the Budget Advisory Committee.
Board of Mason County Commissioners'Briefing Meeting Minutes
May 7,2018
The Commissioners asked that the appointments to the Budget Advisory Committee be
placed on the May 15 agenda.
The briefing adjourned at 11:50 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of April 30,2018
Monday,April 30,2018
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation
Commissioners Neatherlin,Drexler and Shutty met in Executive Session from 9:00 a.m.
to 10:10 a.m.with Chief Deputy Prosecutor Tim Whitehead,Frank Pinter and Dawn
Twiddy on a litigation matter.
9:30 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• The Board would like to hold a 5t'Tuesday meeting in Belfair on May 29?Agenda items
include the Belfair Mobility Plan and Public Benefit Rating System.
• Frank reviewed the Take Home Vehicle Authorization list. This is a fringe benefit and
the employee will receive notice of the value of the fringe benefit,if any,so the employee
will be aware of any income tax liability. The animal control vehicle is still in question.
• Interviews will be set for the Mason County Citizens Advisory Budget Committee
applicants.
• News Release for Mason County Board of Equalization Membership is on the May 1
agenda.
• Frank notified the Commissioners Building 7 heating &cooling unit needs to be
replaced at a cost of$12,000 from REET 1 and the DEM generator had to be repaired at a
cost of$12,000 which will be paid from the Facilities budget.
• Cmmr.Drexler brought up how the County comments on the BIA notices of when real
property is being put into Trust. She wants to emphasize the cumulative impact of
removing the property from the tax rolls.
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Amendment#2 for the Housing&Essential Needs(HEN)contract with Community
Action Council adding$55,000. This will be added to the May 1 agenda.
• HB 1622 increased the state fees for Building Permits—residential building permits to
$6.50 and$25 for commercial permits. This will be placed on agenda as amending the
fee ordinance.
• Marissa will be starting as Planner I tomorrow;conducting Planning Manager interviews;
PAC hearing on PBRS is continued to May 21.
• Webb Hill lagoon project—Kell is responding to the comments and a copy will be sent to
the Commissioners. Cmmr.Drexler shared some concerns voiced by the citizens and
Squaxin Island Tribe.
10:40 A.M. Sheriffs Office—Chief Dracobly
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Chief Dracobly requested a supplemental appropriation to cover overtime on various
contracts: Annual Highway 101 Wine Mixer—contract pending-$7,800;USFS
contracts for$16,000(not Title 3 funding);US Marshals to arrest violent offenders-
$9,000;PUD 3 overtime work-$5,850.
Discussion of how much will actually be collected and concern if appropriation is made
for more than is collected.Chief Dracobly voiced concern with waiting too long to make
a budget supplement because the Sheriff's office receives several small revenues for OT
requests from various community/private groups.
Chief Dracobly provided a sample overtime contract that has had legal review.
Board of Mason County Commissioners'Briefing Meeting Minutes
April 30,2018
11:00 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Franchise renewal procedure change to allow the renewal by only Board action during a
regular meeting with no public hearing. Public hearings will be required for
telecommunication franchise renewals and if any franchise terms are revised and
significantly different from existing terms. Private Line Occupancy permits will also be
Board action during a regular meeting. Cmmr.Drexler asked that the change be
recording via a resolution and to include language as to why telecommunication
franchises will require a public hearing.
• Review of the 2018 Annual Bridge Report.
• Municipal Stormwater Phase II Permit—Ecology is meeting with Public Works on May
14 to determine whether Mason County will be issued a Municipal Stormwater Permit in
2019.
• Cost of recycling vs.throwing it away—this will go back to SWAC for comments and
Cmmr.Drexler noted that she wants mandatory curbside recycling part of the discussion.
11:45 A.M. Mason County Economic Development Council
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Interim Director Jim Toomey reviewed Quarter I report. A membership drive is
necessary to raise additional funding.Cmmr.Neatherlin commented he would like GIS
and EDC to work together on creating a GIS layer. Cmmr.Drexler asked for more detail
in the quarterly report and for better explanations. Website traffic was reviewed.
BREAK—NOON
2:00 P.M. Sheriff's Office—Chief Hanson
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Review of new Electronic Home Monitoring/Alcohol monitoring equipment vendor.
They are changing vendors from STOP to Alcohol Monitoring Systems,Inc.(AMS)on a
lease basis. The daily rates,which are paid by the inmate,are less than STOP.
Commissioner Discussion
Commissioners Neatherlin,Drexler and Shutty were in attendance.
• Cmmr.Drexler brought up how the County responds to the BIA regarding fiscal impact
to Mason County when property goes into Trust. She would like to track the cumulative
effect of these property transfers.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5"' Street, Shelton, WA
May 1, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance — City of Shelton Commissioner Kathy McDowell led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 United States Department of the Interior Bureau of Indian Affairs sent notices filed
by the Skokomish Island Tribe to have real property accepted "in trust"for Parcel
Number's 42235-32-00060, 42235-31-00090 and 42235-31-00091.
4.1.2 Squaxin Island Tribe sent in a Notice of Property Acquisition in collaboration with
Capitol Land Trust for 614 acres in Skookum Valley
4.1.3 A petition was turned in by concerned citizens from Lake Limerick regarding
The proposed sewage lagoon on Webb Hill, Union.
4.1.4 Bill Allen brought in an application for the Mason County Planning Advisory
Commission.
4.1.5 Randal Lewis resubmitted an application for the Mason County Citizens Advisory
Budget Committee.
4.1.6 Madison Larsen submitted an application for the Mason County Citizens Advisory
Budget Committee.
4.1.7 Washington State Liquor and Cannabis Board sent in a marijuana license for Batstone
Bud Shop 933 East Johns Prairie Road, Shelton.
4.1.8 Gary Yando sent in an application for the Mason County Housing Authority Board.
4.1.9 Phyllis Antonsen sent in comments regarding the Webb Hill Bio Recycling Project.
4.1.10 Homes First sent in their 2017 Annual Report.
4.2 News Release- Mason County Solid Waste Advisory Committee Vacancy
Staff:Bart Stepp
4.3 News Release-Mason County Board of Equalization Vacancy Staff: Frank Pinter
5. Open Forum for Citizen Input—
5.1 Cheryl Williams announced the Spell-e-bration, an adult spelling bee, and fundraiser at 6:00 p.m.
on Friday may 11th at the Civic Center in Shelton.
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes—April 16, 2018 Briefing Minutes; April 24, 2018 Regular Meeting Minutes.
Cmmr. Drexler/Shutty moved and seconded to approve the April 16, 2018 Briefing
Minutes; April 24, 2018 Regular Meeting Minutes. Motion carried unanimously. N-aye;
S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval of the Interlocal Agreement with Fire District 3 authorizing services provided by the
Public Works Department for vehicle maintenance, road or site maintenance, engineering,
survey, GIS, emergency assistance, sign fabrication, fueling and materials supply.
8.2 Approval to appoint Kathy Geist to represent transit interests on the Transportation
Improvement Program Citizen Advisory Panel (TIP-CAP).
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8055572-8056144 $ 777,823.92
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 1, 2018 - PAGE 2
Direct Deposit Fund Warrant #s 49369-49737 $ 742,117.54
Salary Clearing Fund Warrant #s 7003577-7003605 $ 563,901.38
Total $ 2,083,842.84
8.4 Approval to set a public hearing for Tuesday, June 5, 2018 at 9:30 a.m. to approve the
amendments to Title 17.34- Signs in the Belfair Urban Growth Area.
8.5 Approval of the Law Library Access contract and the Correctional Access Contract between the
Mason County Law Library and Westlaw for continued service.
8.6 Approval to amend the contract between Mason County and Community Action Council in the
amount of$53,285 with additional funding from the Department of Commerce and pass on
performance measures from Commerce.
8.7 Approval for the Chair to sign the Electronic Home Monitoring (EHM) contract with Satellite
Tracking of People (STOP) for the Mason County Jail. The expense of the leased equipment is
reimbursed by the Alternative Sentencing User Fees.
Cmmr. Drexler asked Dave Windom, Director of Mason County Community Services to speak to item 8.4.
Dave explained that the current code has some constitutional and legal issues that need to be corrected.
He said after that is done he would like to meet with business owners in Belfair to determine if more
regulations or changes are necessary.
Cmmr. Drexler/Shutty moved and seconded to approve action items 8.1 through 8.7. Motion
carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)- None.
10. 9:30 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider approval of the following supplemental appropriations and budget
transfer requests to the 2018 budget: (Ex.A)
Supplemental Requests
• $80,000 to Current Expense MCSO Revenue from North Mason School District for School
Resource Officer
• ($88;000)($40,000)to Current Expense MCSO for Salaries and Benefits Patrol
• $101,000 to Current Expense MCSO Revenue from BHO for Training
• ($101,000) to Current Expense MCSO for Professional Services and Supplies CITC Training
TOTAL: $0-$40,000
Budget Transfers
• $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue
• $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing $150,000
from BHO
• $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM Vehicle #00158
being returned to ER&R
• $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending Fund
Balance for Labor&Equipment for Special Investigation work completed in 2017
TOTAL: $178,075-$178,575
Budget Impact:
$14,500 Increase in Current Expense Ending Fund Balance
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 1, 2018 - PAGE 3
$14,075 Decrease in Current Expense Ending Fund Balance
Net Impact: $425 Increase in Current Expense Ending Fund Balance
Staff: Frank Pinter
Frank went through each item and the correction of supplemental requests were discussed.
Sheriff Salisbury spoke about the funds and said that the funds are not"being given"to the Sheriff's
office, and described some uses for the money.
Theresia Ehrich announced that the Sheriffs office was reimbursed $24,000 for the general fund at the
end of 2017; the $14,000 charge is for dirt work done by Public Works on a case. She also addressed the
North Mason school contract and the fact that salaries and benefits are being increased.
Cmmr. Neatherlin and Theresia had a discussion regarding overtime costs.
Cmmr. Drexler and Theresia discussed transfers in and out of the Sheriff's budget and the approved
revenue source of$150,000.
Theresia said the jail was denied their request for mental health funds when the budget was passed. She
said the rate for nursing was given after the budget was accepted.
Cmmr. Shutty said this money has been complex in terms of figuring out how to use them. He cautioned
that these funds are being used for good things and voiced his support.
Cmmr. Drexler agreed with Cmmr. Shutty in that the funds are being used for good and said she is in
favor of the transfers.
Cmmr. Neatherlin voiced his support and pointed out that money is being moved from one location to
another and is basically a wash.
Cmmr. Drexler/Shutty moved and seconded to approve the following supplemental
appropriations and budget transfer requests to the 2018 budget:
Supplemental Reauests
• $80,000 to Current Expense MCSO Revenue from North Mason School District for
School Resource Officer
• ($40,000)to Current Expense MCSO for Salaries and Benefits Patrol
• $101,000 to Current Expense MCSO Revenue from BHO for Training
• ($101,000)to Current Expense MCSO for Professional Services and Supplies C3TC
Training
TOTAL: $40,000
Budget Transfers
• $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue
• $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing
$150,000 from BHO
• $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM
Vehicle#00158 being returned to ER&R
• $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending
Fund Balance for Labor& Equipment for Special Investigation work completed in
2017
TOTAL: $178,575
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 1, 2018 - PAGE 4
Budget Impact:
$14,500 Increase in Current Expense Ending Fund Balance
$14,075 Decrease in Current Expense Ending Fund Balance
Net Impact: $425 Increase in Current Expense Ending Fund Balance
Motion carried unanimously. N-aye; S-aye; D-aye.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:58 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
C ky �
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Jennifer Giraides Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: May 15, 2018 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent a marijuana license
application for Cannabis CO-OP 440 SE State Route 3, Shelton.
4.1.2 Hood Canal Salmon Enhancement Group (HCSEG) sent in a letter regarding
grant funds from the Washington State Recreation and Conservation Office.
4.1.3 United States Department of Homeland Security sent in a letter regarding the
approval of Mason County Hazard Mitigation Plan.
4.1.4 North Mason School District sent an invitation to Community Health Projects
at North Mason presented by Olympic College RN-BSN Nurses.
4.1.5 John Smith and Deborah Reis sent in applications for Mason County Board of
Equalization.
4.1.6 Washington State Liquor and Cannabis Board sent liquor license applications
for Alderbrook Golf and Yacht Club East 330 Country Club Drive East, Shelton
and Island Belle, LLC 23299 State Highway 3 Building A-2, Belfair.
4.1.7 Hoodsport Timberland Library sent a thank you letter to Commissioner Shutty
for his dedication to the community.
4.1.8 Mason Conservation District sent in comments on the Public Benefit Rating
System.
Attachments: Originals on file with the Clerk of the Board.
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk��l�
r Washington State
Liquor and Cannabis Board
NOTICE OF MARIJUANA LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
R E C E IV E�_ License Division - 3000 Pacific, P.O. Box 43075
Olympia,WA 98504-3075
Customer Service: (360) 664-1600
MAY 3 2018 Fax: (360) 753-2710
Website: http://Icb.wa.gov
Mason County RETURN TO:localauthority@sp.lcb.wa.gov
Commissioners
TO: MASON COUNTY COMMISSIONERS DATE: 5/03/18
RE: CHANGE OF LOCATION APPLICATION
from CANNABIS CO-OP
431 WA 3
SHELTON,WA 98584 APPLICANTS:
License: 417120 -1F County:23 CANNABIS CO-OP LLC
UBI: 603-344-725-001-0002 PIERSON, ETIENNE MICHAEL
Tradename:CANNABIS CO-OP 1988-09-07
New Loc: 440 SE STATE ROUTE 3 PIERSON,JANET CAROLYN
SHELTON,WA 98584-9192 1958-04-02
EMARD,JERRY KEITH
1955-10-14
Phone No.: 360-499-1930 ETIENNE PIERSON
Privileges Applied For:
MARIJUANA PRODUCER TIER 3
MARIJUANA PROCESSOR
As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has
applied for a marijuana license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our Marijuana CHRI desk at(360)664-1704.
YES NO
1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-55-160 for information about this process)
4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE
cc:CMMRS Neatherlin,Shutty&Drexler
Clark
Mendy Harlow
.` Executive Director
p: 360.275.3575 ext. 23
SALMON f: 360.275.0648
mendy@pnwsalmoncenter.org
P.O. Box 2169 1 Belfair, WA 98528
www.pnwsalmoncenter.org
Deepening the connection between land,people,and salmon through restoration,education,and research.
April 30, 2018 ``-.`
p �-�i�L I.I.i %;
MAY 02 2018
Mason County
Cnmmissi;-)nnrs
Dear Commissioners,
As you know,the Hood Canal Salmon Enhancement Group (HCSEG) is seeking grant funds from the
Washington State Recreation and Conservation Office (RCO)for the Upper Sweetwater Creek Riparian
Protection Project (#18-1764).
Before applying for a grant to acquire property in the Washington Wildlife and Recreation Program, per
RCW 79A.15.110, project sponsors such as HCSEG must give the county commission or city council with
jurisdiction over the project area an opportunity to review the grant application.
As the local legislative authority, the Board of Mason County Commissioners must review this project
and may, at its discretion, submit a letter to the Recreation and Conservation Funding Board (RCFB)
identifying your position with regard to this project.The RCFB shall make the letters received available
to the Governor and Legislature when submitting its prioritized project list as part of the RCO's biennial
capital budget request.
Attached to this letter are several other maps and documents you will find useful in reviewing this
project.
The project description as it appears in HCSEG's application reads as follows:
HCSEG will use this grant to acquire, develop and restore 0.92 acres of salmon habitat in the upper
reaches of Sweetwater Creek.The site sits in the Belfair UGA of Mason County,just east of State Route
3.The project conserves the ecological integrity and biological diversity of the Sweetwater Creek
Watershed by restoring fish passage to the upper reaches of the stream and linking critical riparian
habitat.The project will create a new roughened stream channel to restore fish passage to 0.79 miles of
the creek, bypassing a historic water wheel and its eight-foot spillway, along with a second eight-foot
tall weir further upstream.The 0.92-acre parcel will connect more than 150 acres of public lands and
protect critical riparian habitat.Anadromous fish supported by this habitat include fall chum and coho.
The parcel being acquired is directly adjacent to five acres of protected North Mason School District
property that will also be improved and developed to restore a historic water wheel, add an ADA-
accessible loop trail and fishing dock and create solar and hydropower learning stations.A natural play
area, native plantings, interpretative signage, permeable parking area and a restroom and maintenance
facility will also be added. Developing a park and trail system with signage and learning stations will
educate the public and students about the links between Hood Canal, estuaries, upland forests and
streams, the life cycle of salmon and important aquatic resources issues.
I sincerely appreciate your continued support of this project and its benefits to our community and the
greater Hood Canal ecosystem.
Thank you,
A4 t4'- K 'J OLX-�
Mendy Harlow
Executive Director
Sweetwater Creek Protection and Restoration #18-1764
Environmental Benefits
The genesis of the Sweetwater Creek Protection and Restoration Project goes all the way back to 1997
when the North Mason School District acquired five acres of property directly adjacent to south side of
Belfair Elementary School with ALEA Grant#AL-97-15.The wooded upland property is bisected by
Sweetwater Creek and includes a dilapidated water wheel, a pond that feeds the wheel through a
spillway, and a pair of eight-foot weirs blocking fish passage to the upper reaches of the creek.
As part of the ALEA grant used to secure the upper Sweetwater Creek property, the district's scope of
work addressed restoring the water wheel and creating trails at a future date.The Sweetwater Creek
Protection and Restoration Project is the culmination of that 20-year-old vision.
As part of this project, an additional 0.9-acre parcel will be acquired to allow enough room to re-align
upper Sweetwater Creek to get past the historic fish barriers and pond. The water wheel will also be
replaced and an ADA-accessible interpretive loop trail, with ADA fishing dock and three bridges over the
creek will be installed. A parking lot along State Route 3, picnic shelter, natural play area and a structure
with two restrooms and maintenance space will also be constructed.The restroom and maintenance
facility will feature solar panels on its roof.A Tesla Power Wall will be on display and used as a learning
station for students to understand solar-power generation. A second learning station will be housed in
the water wheel generator and battery house to help students better understand hydro-power
generation.
The Hood Canal Watershed is a Washington State treasure facing the ongoing pressures of population
increases and climate change. Educating young people about the value of clean water, human health as
it relates to the environment and career development in natural resource fields will help ensure that
Hood Canal remains a productive ecosystem by fostering a love of lifelong learning and environmental
stewardship. Supporting teachers in districts throughout the watershed with environmental education
curriculum development around our restoration and protection of Sweetwater Creek and delivery of this
curriculum will only strengthen the likelihood that more students will grow to become environmental
stewards. Our hands-on approach to STEM activities, environmental education and commitment to
outdoor education and recreation rely on research that shows these approaches to be the most
effective way to reach young people and engage them in the kind of critical thinking that leads to
positive action and outcomes that benefit the environment.
The National Wildlife Federation's 2010"Back to School: Back Outside!" study demonstrates that the
outdoor education time proposed in these programs "helps students become high-performance learners
with skill sets that will be with them throughout their lives" and "help students perform measurably
better on standardized tests."Through our work with the Pacific Education Institute (PEI) and school
district partners, we know that STEM and field-based learning experiences are some of the most
significant and meaningful learning opportunities a student will have in his or her K-12 years. As a result,
each element of this project includes extensive outdoor learning opportunities for STEM education.
RESTROOM BUILDING POND OVERLOOK INTERPRETIVE CENTER
STORAGE VIEWPOINTWITH RAILS -
ij�l / I /1IIIIlII /2 UNISEX RESTROOMS WRH SOLAR GATHERING SPACE
✓/ PANEL ROOF&INTERPRETIVE SIGNS INTERPRETIVE SIGNS
YA e t
- 4- ' -- _- _`' '� ~�''•',�T MATCH GRADE OF NEW
CREEKTO EXISTING CREEK
_PARKING LOT BRIDGE aB
POROUS CONCRETE PARKING LAT-
WITH 2%CROSS SLOPE
2 ADA STALLS J4 a+ +•Vy • }, / A
9 STANDARD STALLS- _ w di
BERM WITH NATIVE PLANTINGS-. _ - F— _ " -
a BOTANICAL MARKERS ..a \'CONNECT TO
ADA INTERPRETIVE LOOP TRAIL ;� " %" P, "' ExIsnNG7RAaz
11 ALONG TRAILS
5%6-WIDE ADA WALK
8%6'WIDE ADA WALK WITH RAILS'" fi'•. ,�?K" � tr., _• �.+ Ji' �_
ON BOTH SIDES .__ _- .�♦<::.` .-0". �...
LOW STONE WALL-" .. UPPER WATER WHEEL t L~ t -. ••
VIEWPOINT -..,�. S ' d'.• '
WATER WHEEL INTERPRETIVE CENTER ~
RESTORED WATER WHEEL-
WATER WHEEL GENERATOR AND __ -- " x
—REMOVE POND SEDIME
BATTERY HOUSE NT
TO ACHIEVE ORIGINAL SIZE '� '-�`•: x (.p� lP
J l BRIDGE a1
'
r
... 'r` .�"�'• - / •._"; '-. -_ ADA LOOPTRAIL
10 x 15 PICNIC SHELTER
-` FlSHING DOCK
'Z - -- - ---, WITH POWER AND WATER
. '.. J♦ - "�_ ADA ACCESS �.+; -..-, ', 4 {�J7••).,
NA PLAYGROUND7�WTURE
CREEK/ Khr
-REMOVE cuivEnT
-MATCH GRADE OF NEW CREEKTOa - 0 10 20 44DEXISTING CHANNEL
�.::.
ORMRK:SCALECHANNEL CENTERLINE BRIDGE a2 !
5%GRADE
HOOD CANAL SALMON ENHANCEMENT GROUP
SWEETWATER CREEK WATER WHEEL PARK MASTER PLAN "i S&
January 11,2016 ASXX1AI ES
_ A Partnership Between the Port of Allyn and Hood Canal Salmon Enhancement Group
worm rwa
r . r � .
PNW Salmon Center
Theler Wetlands Community Center and Trails
4
Peterson
Schindelheim West Parcel
Schindelheim East Parcel
At
Johnson Parcel
BELFAIR STATE PARK
DEPARTMENT OF GAME
DEPT OF FISH &WILDLIFE
T. k-
AL
x�
1 ` /
/
1 1 1 1 • 1
_ w
VIIIA
Or
lot
0.8 acres
4.2 acres
9.73 acres 11.5 acres '
0.92 acres
1V Om.
yw '
- 's= "ice. '^�. .� � ' ' -;,, ,i '+a:I's•, r ,i
a
t�
Peterson Parcel Sweetwater Creek Protection and Restoration
Schindelheim West Parcel #18-1764
Schindelheim East Parcel
0 0.035 0.07 0.14 0.21 0.28
Johnson Parcel Miles /_-
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk U.S.Department of Homeland Security
FEMA Region 10
130—228th Street,SW
Bothell,Washington 98021
FEMA
May 1, 2018
The Honorable Randy Zeatherlin
RECEIVED
Chair,Board of County Commissioners MAY 4 Zd�s
Mason County
411 N. 5th St. Mason County
Shelton, Washington 98584 Commissioners
Dear Chair Zeatherlin:
On April 30, 2018,the U.S. Department of Homeland Security's Federal Emergency Management
Agency(FEMA), Region 10, approved the Mason County Hazard Mitigation Plan as a multi-
jurisdictional local plan as outlined in Code of Federal Regulations Title 44 Part 201. This approval
provides the below jurisdictions eligibility to apply for the Robert T. Stafford Disaster Relief and
Emergency Assistance Act's, Hazard Mitigation Assistance(HMA) grants projects through
April 29, 2023, through your state:
Mason County Public Utility District Central Mason Fire and Public Utility District
No. 3 EMS No. 1
FEMA individually evaluates all application requests for funding according to the specific eligibility
requirements of the applicable program. Though a specific mitigation activity or project identified in
the plan may meet the eligibility requirements, it may not automatically receive approval for FEMA
funding under any of the aforementioned programs.
Approved mitigation plans may be eligible for points under the National Flood Insurance Program's
Community Rating System(CRS). For additional information regarding the CRS,please visit:
www.fema.gov/national-flood-insurance-program-community-rating-system or contact your local
floodplain manager.
Over the next five years, we encourage your communities to follow the plan's schedule for
monitoring and updating, and to develop further mitigation actions. To continue eligibility,
jurisdictions must review, revise as appropriate and resubmit the plan within five years of the
original approval date.
www.fema.gov
Chair Zeatherlin
May 1, 2018
Page 2
If you have questions regarding your plan's approval or FEMA's mitigation grant programs,please
contact Derrick Hiebert, State Mitigation Strategist with Washington Emergency Management
Division, at(253) 512-7142,who coordinates and administers these efforts for local entities.
Sincerely,
Carey, Director
Mitigation Division
cc: Tim Cook, Washington Emergency Management Division
Enclosure
BH:vI
FEMA REGION 10 LOCAL MITIGATION PLAN REVIEW TOOL
The Local Mitigation Plan Review Tool demonstrates how the Local Mitigation Plan meets
the regulation in 44 CFR §201.6 and offers States and FEMA Mitigation Planners an
opportunity to provide feedback to participating jurisdictions.
1. The Multi-Jurisdiction Summary Sheet is used to document how each jurisdiction
met the requirements in the Plan.
2. The Regulation Checklist provides a summary of FEMA's evaluation of whether
the Plan has addressed all requirements.
3. The Plan Assessment identifies the plan's strengths as well as documents areas
for future improvement.
The FEMA Mitigation Planner must reference the Local Mitigation Plan Review Guide when
completing this Local Mitigation Plan Review Tool.
Jurisdiction: Title of Plan: Date of Plan:
Mason County Multi-Jurisdiction Multi-Jurisdiction Hazard January 2018
Mitigation Plan
Local Point of Contact: Address:
Tammi Wright 100 W. Public Works Drive
Shelton,WA 98584
Title:
Emergency Management Coordinator
Agency:
Mason County Emergency Management
Phone Number: E-Mail:
360-427-9670 Tammi Wright-TammiW@co.mason.wa.us
State Reviewer: Title: Date:
Derrick Hiebert Mitigation Strategist 01/10/18
FEMA Reviewer: Title: Date:
Kate Skaggs Mitigation Champion 1/22/18
Josh Vidmar Mitigation Planner 2/2/18
Brett Holt, brett.holt@fema.dhs.gov FEMA Region 10 Mitigation 2/8/18
Planning Program Manager
Date Received in FEMA Region 10 January 11,2018
Plan Not Approved
Plan Approvable Pending Adoption March 23,2018
Plan Approved April 30, 2018
Local Mitigation Plan Review Tool A-1
SECTION 1: MULTI-JURISDICTION SUMMARY SHEET(used only for multi-jurisdictional plans)
INSTRUCTIONS: The Multi-Jurisdiction Summary Spreadsheet is completed by listing each participating jurisdiction and which
required Elements for each jurisdiction were 'Met' or 'Not Met,' and when the adoption resolutions were received. This Summary
Sheet does not imply that a mini-plan be developed for each jurisdiction; it is used to ensure that each jurisdiction participating in
the Plan has been documented and has met the requirements for those Elements (A through Q.
MULTI-JURISDICTIONpages
Requirements Met(Y/N)
Jurisdiction A. B. C. D. E. F.
# Jurisdiction Type POC Required Revisions/ Planning Hazard Mitigation Plan Review, Plan State
Name (city/borough/ Comments Process Identification Strategy Evaluation& Adoption Require-
district,etc.) &Risk Implementation ments
Assessment
1 Mason County Y Y Y y y
County
City of City Police
2 Shelton Chief y y y y
Darrin
Moody
Central Special Chief Tim B3
3 Mason Fire Purpose McKern Y Y Y Y y
& EMS District
Mason Special Chief B3
4 County Fire Purpose Matthew y Y Y Y
District#16 District Welander
PUD 1 Special Kristen B3
Purpose Masteller,
5 District Director Y Y Y Y Y
of
Business
Services
PUD 3 Special Joel Myer, B3
6 Purpose PIO Y Y Y Y Y
District
Local Mitigation Plan Review Tool A-
2
SECTION 2: REGULATION CHECKLIST
INSTRUCTIONS: The Regulation Checklist is completed by FEMA. The purpose of the Checklist
is to identify the location of relevant or applicable content in the Plan by Element/sub-element
and to determine if each requirement has been 'Met' or 'Not Met.' The 'Required Revisions'
summary at the bottom of each Element is completed by FEMA to provide a clear explanation
of the revisions that are required for plan approval. Required revisions are explained for each
plan sub-element that is 'Not Met.' Sub-elements are referenced in each summary by using the
appropriate numbers (Al, B3, etc.), where applicable.
1. REGULATION CHECKLIST Location in
Plan
Regulation(44 CFR 201.6 Local Mitigation Plans) (section Met Not Met
ELEMENT A. PLANNING PROCESS
Al. Does the Plan document the planning process, including how Vol 1,Section
it was prepared and who was involved in the process for each 2,Table 2-1
jurisdiction?(Requirement §201.6(c)(1)) (PDF Pg.22)
and 2-2(PDF
Pg. 24); X
Sections 2.2-
2.4(PDF Pg.
22);Vol. 2,
PDF Pg. 11.
A2. Does the Plan document an opportunity for neighboring Section 2.2-
communities, local and regional agencies involved in hazard 2.4
mitigation activities,agencies that have the authority to regulate PDF Pg. 22 X
development as well as other interests to be involved in the
planning process?(Requirement§201.6(b)(2))
A3. Does the Plan document how the public was involved in the Section 2.6
planning process during the drafting stage?(Requirement (PDF Pg.26); X
§201.6(b)(1)) Table 2-3(PDF
Pg. 27)
A4. Does the Plan describe the review and incorporation of Section 2.5
existing plans,studies, reports,and technical information? (PDF Pg.25);
(Requirement§201.6(b)(3)) cited X
throughout
plan.
A5. Is there discussion of how the community(ies)will continue Sections 2.6
public participation in the plan maintenance process? (PDF Pg.37); X
(Requirement§201.6(c)(4)(iii)) (PDF Pg.283)
A6. Is there a description of the method and schedule for keeping Section 15
the plan current(monitoring,evaluating and updating the PDF Pg.281 X
mitigation plan within a 5-year cycle)?(Requirement
§201.6(c)(4)(i))
Local Mitigation Plan Review Tool A-3
1. REGULATION CHECKLIST Location in
Plan
Regulation 44 CFR 201.6
ELEMENT A: REQUIRED REVISIONS
ELEMENT B. HAZARD IDENTIFICATION AND RISK ASSESSMENT
B1. Does the Plan include a description of the type, location,and Drought,Vol
extent of all natural hazards that can affect each jurisdiction(s)? 1.
(Requirement§201.6(c)(2)(i)) PDF Pg.89
Earthquake
PDF Pp. 102,
109
Flood
PDF Pp. 132,
144
Landslide X
PDF Pp. 162,
164
Severe
Weather
PDF Pp. 183,
194
Wildfire
PDF Pp. 207,
211
Local Mitigation Plan Review Too[ A-4
1. REGULATION CHECKLIST Location in
Plan
Regulation 44 CFR 201.6 Local Mitigation
B2. Does the Plan include information on previous occurrences of Section 3.3,
hazard events and on the probability of future hazard events for PDF Pg.42;
each jurisdiction?(Requirement§201.6(c)(2)(i)) Table 3.2(PDF
Pg.43);
Future
Impacts,PDF
Pg.79;
Vol. 2—
City of
Shelton:Table
2-1(PDF Pg.
16)
PUD 3: x
Table 3-1(PDF
Pg.42)
PUD 1:
Table 4-1(PDF
Pg. 57)
Central
Mason:
Table 5-1,
(PDF Pg.71)
Fire District
#16:
Table 5-1(PDF
Pg.71)
B3. Is there a description of each identified hazard's impact on the Vol 1.,
community as well as an overall summary of the community's Sections 5—
vulnerability for each jurisdiction?(Requirement§201.6(c)(2)(ii)) 11;Section x
12,Tables 12-
3:7(PDF Pg.
232).
B4. Does the Plan address NFIP insured structures within the NFIP
jurisdiction that have been repetitively damaged by floods? discussed in
(Requirement§201.6(c)(2)(ii)) Chapter 8
(Section
8.1.5). Plan x
discusses SRL
and RFC as of
writing of
update
(2017).
ELEMENT B: REQUIRED REVISIONS
ELEMENT C. MITIGATION STRATEGY
Local Mitigation Plan Review Tool A-5
1. REGULATION CHECKLIST Location in
Plan
Regulation 44 CFR 201.6 Local Mitigation
Cl. Does the plan document each jurisdiction's existing Vol. 1,
authorities,policies, programs and resources and its ability to Chapter 14
expand on and improve these existing policies and programs? (PDF Pg. 266);
(Requirement§201.6(c)(3)) Volume 2, 2.7, X
3.5,4.5,5.5,
6.5;Section
3.7
C2. Does the Plan address each jurisdiction's participation in the Vol. 1,Table
NFIP and continued compliance with NFIP requirements,as 8-2(PDF Pg.
appropriate?(Requirement§201.6(c)(3)(ii)) 143)and X
Table 8-3(PDF
Pg. 144);Vol
2.,PDF Pg. 18
C3. Does the Plan include goals to reduce/avoid long-term Mitigation
vulnerabilities to the identified hazards?(Requirement Goals,PDF Pg.
§201.6(c)(3)(i)) 17 X
Vol. 1,
Chapter 13
PDF Pg. 240
C4. Does the Plan identify and analyze a comprehensive range of County:
specific mitigation actions and projects for each jurisdiction being Vol. 1,
considered to reduce the effects of hazards,with emphasis on Chapter 13,
new and existing buildings and infrastructure?(Requirement Table 13.2
§201.6(c)(3)(ii)) (PDF Pg. 243)
and 13.3(PDF
Pg. 249)
City of
Shelton:Vol.
2, 2.10(PDF
Pg.26)
PUD 3:
Vol.2, 3.9, X
(PDF Pg.49)
PUD 1:
Vol. 2,4.9,
(PDF Pg.64)
Central
Mason:
Vol. 2, 5.9,
(PDF Pg. 76)
Fire District
#16:
Vol.2,6.9,
(PDF Pg.88)
Local Mitigation Plan Review Tool A-6
1. REGULATION CHECKLIST Location in
Plan
Regulation 44 CFR 201.6 Local Mitigation
C5. Does the Plan contain an action plan that describes how the Chapter 13,
actions identified will be prioritized(including cost benefit Table 13.2
review), implemented, and administered by each jurisdiction? (PDF Pg. 243),
(Requirement§201.6(c)(3)(iv));(Requirement§201.6(c)(3)(iii)) Table 13.3
(PDF Pg.249);
Section 13.6
(PDF Pg. 253),
Table 13-4
(PDF Pg. 254);
Vol 2., Pg. 1-4;
City of
Shelton:Vol.
2, 2.10(PDF
Pg. 26)
X
PUD 3:
Vol. 2,3.9,
(PDF Pg.49)
PUD 1:
Vol. 2,4.9,
(PDF Pg.64)
Central
Mason:
Vol. 2,5.9,
(PDF Pg.76)
Fire District
#16:
Vol.2,6.9,
(PDF Pg.88)
C6. Does the Plan describe a process by which local governments Vol 1.,Section
will integrate the requirements of the mitigation plan into other 3.7(PDF Pg.
planning mechanisms,such as comprehensive or capital 62) X
improvement plans,when appropriate?(Requirement Chapter 14
§201.6(c)(4)(ii)) (PDF Pg.275-
280)
ELEMENT C: REQUIRED REVISIONS
ELEMENT D. PLAN REVIEW, EVALUATION, AND IMPLEMENTATION (applicable to plan updates only)
D1.Was the plan revised to reflect changes in development? Chapter 3
(Requirement§201.6(d)(3)) PDF Pg.49
Vol 2.,Section X
3.3
PDF Pg. 38
Local Mitigation Plan Review Tool A-7
1. REGULATION CHECKLIST Location in
Plan
Regulation 44 CFR 201.6 Local MitigationPlans)
D2.Was the plan revised to reflect progress in local mitigation County-
efforts?(Requirement§201.6(d)(3)) Chapter 13,
Table 13-6
(PDF Pg. 257) X
PUD3-Vol. 2,
Section 3.11
PDF Pg.51
D3.Was the plan revised to reflect changes in priorities? Executive
(Requirement§201.6(d)(3)) Summary X
(PDF Pg. 14)
ELEMENT D: REQUIRED REVISIONS
ELEMENT E. PLAN ADOPTION
E1. Does the Plan include documentation that the plan has been Emailed in.
formally adopted by the governing body of the jurisdiction X
requesting approval?(Requirement§201.6(c)(5))
E2. For multi-jurisdictional plans, has each jurisdiction requesting Pending
approval of the plan documented formal plan adoption? review and X
(Requirement§201.6(c)(5)) approval by
FEMA/State.
ELEMENT E: REQUIRED REVISIONS
ELEMENT F. ADDITIONAL STATE REQUIREMENTS (OPTIONAL FOR STATE REVIEWERS ONLY;
NOT TO BE COMPLETED BY FEMA)
F1.
F2.
ELEMENT F: REQUIRED REVISIONS
Local Mitigation Plan Review Tool A-8
SECTION 2:
PLAN ASSESSMENT
A. Plan Strengths and Opportunities for Improvement
This section provides a discussion of the strengths of the plan document and identifies areas
where these could be improved beyond minimum requirements.
Element A: Planning Process
Plan Strengths
• Very clear planning process.
• Clear and helpful 'Initial Solicitation and Letters of Intent' from special districts and city
that described expectations and roles.
• Good practice of holding workshops for Planning Partners to learn about the templates
and overall planning process.
• Effective public outreach strategy; public outreach events included over 500 citizens in
various capacities, including presentations on the risks, hazards, and strategies; several
events were televised or recorded for local viewing.
• Supportive Hazard Questionnaire with useful information collected about household
preparedness for natural hazards and provided key information about preferred
methods of outreach and hazard priority areas.
Opportunities for Improvements
• Consider a more robust method for continuing public engagement on the plan, such as
leveraging existing community events with a County booth on emergency management,
rather than only a static posting on a website.
Element B: Hazard Identification and Risk Assessment
Plan Strengths
• Helpful discussion of social vulnerability in the context of assessing natural hazard risk.
• Good inclusion of climate change in the hazard assessment.
• Supportive Social Vulnerability and Classifications information that inform the Results
and Discussion. This section provides a thorough understanding of the risk assessment
and leads to comprehensive mitigation initiatives.
Opportunities for Improvements
• Consider integrating the impacts of climate change into each hazard section, since the
impacts listed are exacerbating existing hazards.
Element C: Mitigation Strategy
Plan Strengths
• Very clear method for prioritization, cost-benefit analysis and categorizing of mitigation
actions.
Local Mitigation Plan Review Tool A-9
• Comprehensive and clear Mitigation Initiatives included in Table 13-2, including the
'New or Existing assets' column.
• Good inclusion and use of the Community Rating System scale for mitigation types to
encourage leveraging multiple programs through the NHMP process.
Opportunities for Improvements
• Consider providing more information on how to expand on existing authorities, listed in
Chapter 14, similar to the expansion potential and plan integration listed in Section 3.7.
This information helps to illustrate not just was authorities or regulations exist, but if
funding and resources become available, potential projects for code review and plan
integration. For example, integrating updated hazard assessments as best available data
in the Shoreline Master Program or Critical Areas Ordinance.
• Consider providing more information on the processes used by participating
jurisdictions to integrate hazard mitigation plan information into existing planning
mechanisms. The plan provides an exhaustive list or federal, state and local planning
processes but not specifically how a jurisdiction would integrate hazard data into each,
except for the Comprehensive Plan update.
Element D: Plan Update, Evaluation, and Implementation (Plan Updates Only)
Plan Strengths
• Good alignment with land use planning: Comprehensive land use plan is currently under
review for updating. Parties involved in that process were part of the HMP and provided
draft reports; Section 3.7 identifies additional data/information.
• Helpful Table 3-9 to predict future land use in Urban Growth Areas, Rural Activity
Centers, and Hamlets.
Opportunities for Improvements
• Consider reaching back to jurisdictions who had participated in the plan before and
chose not to participate.
Local Mitigation Plan Review Tool A-10
B. Resources for Implementing Your Approved Plan
The Region 10 Integrating Natural Hazard Mitigation into Comprehensive Planning is a resource
specific to Region 10 states and provides examples of how communities are integrating natural hazard
mitigation strategies into comprehensive planning.You can find it in the FEMA Library at
http://www.fema.gov/media-library/assets/documents/89725.
The Local Mitigation Plan Review Guide and Tool resource is available through FEMA's Library and
should be referred to for the next plan update. http://www.fema.gov/1ibrary/viewRecord.do?id=4859
The Local Mitigation Planning Handbook is available. While the requirements under§201.6 have not
changed, the Handbook provides guidance to local governments on developing or updating hazard
mitigation plans to meet the requirements is available through the FEMA Library
website. http://www.fema.gov/library/viewRecord.do?id=7209
The Mitigation Ideas: A Resource for Reducing Risk from Natural Hazards resource presents ideas for
how to mitigate the impacts of different natural hazards,from drought and sea level rise,to severe
winter weather and wildfire.The document also includes ideas for actions that communities can take to
reduce risk to multiple hazards, such as incorporating a hazard risk assessment into the local
development review process. http://www.fema.gov/library/viewRecord.do?id=6938
FEMA Hazard Mitigation Assistance: Currently, FEMA administers three programs that provide funding
for eligible mitigation projects that reduces disaster losses and protect life and property from future
disaster damages.The three programs are the Hazard Mitigation Grant Program (HMGP), the Flood
Mitigation Assistance (FMA) Program, and the Pre-Disaster Mitigation (PDM) Program.
• HMGP assists in implementing long-term hazard mitigation measures following a Presidential
major disaster declaration
• PDM provides funds for hazard mitigation planning and projects on an annual basis
• FMA provides funds for projects to reduce or eliminate risk of flood damage to buildings that are
insured under the National Flood Insurance Program (NFIP) on an annual basis
The mitigation strategy may include eligible projects to be funded through FEMA's hazard mitigation
grant programs(Pre-Disaster Mitigation, Hazard Mitigation Grant Program, Flood Mitigation Assistance).
Contact your State Hazard Mitigation Officer, Tim Cook at tim.cook@mil.wa.gov,for more information
or visit: http://www.fema.gov/hazard-mitigation-assistance.
The FEMA Region X Risk Mapping,Analysis, and Planning program (Risk MAP) releases a monthly
newsletter that includes information about upcoming events and training opportunities, as well as
hazard and risk related news from around the Region. Past newsletters can be viewed at:
http://www.starrteam.com/starr/RegionalWorkspaces/RegionX/Pages/default.aspx. If you would like to
receive future newsletters, email rxnewsletter@starr-team.com
Local Mitigation Plan Review Tool A-11
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
North Mason School District
71 E.Campus Drive,Belfair,WA 98528
(360)277-2300; (360)277-2320 FAX
May 3,2018
Dear Commissioner Drexler,Commissioner Neatherlin,and Commissioner Shutty,
I am writing to personally invite you to an upcoming presentation at North Mason High School on May
30th. This marks the third year North Mason School District(NMSD)has partnered with Olympic
College's RN-BSN to allow nurses to work on community health projects in the district to fulfill their
clinical requirement for their program. This year one group focused their attention at the elementary level
and the other at North Mason High School,in an effort to improve student health and outcomes.
Throughout the past few months,the nurses have been working hard to apply evidenced-based research in
our schools,focusing on improving dental health in elementary-aged students and increasing hope through
peer-to-peer connections at the secondary level.Watching their projects unfold has been inspiring and
presents a powerful reminder of the influence nurses have in the community.
N
On May 30th,you will be able to witness the culmination of their projects and the importance of the
partnership North Mason School District has created with Olympic College. It is my hope this partnership
will continue and grow over the years and as a prominent member of our community,we will have your
continued support.We at NMSD hope to see you on May 30th in the high school auditorium from 3:30-
4:30pm. Light refreshments will be provided after the presentations.
If you would like to RSVP or have any questions,please contact me at the number or email below. Thank
you for your time and support.
Sincerely, R G C I
MAY 032018
Catherine Shutty BSN,RN Mason County
District Nurse for NMSD Commissioners
cshuttgnorthmasonschools.org
360-277-2328
}
hiereasing n-6—pexii 'olig i.:uomitection
Iinproviug Dental Health in Elementary
Students
Please join North Mason School District as we
celebrate the achievements in community health by
RN-BSN students from Olympic College. The projects
focusing on promoting resiliency and dental health
will be presented to the district followed by light
refreshments. District staff and community members
are encouraged to attend.
cc:CMMRSSNNeaat�herlin,Shutty&Drexler
Clerk,
RECEIVE J
,epN COa'aMASON COUNTY COMMISSIONERS
MAY 0 7 2018 411 NORTH FIFTH STREET
SHELTON WA 98584
_ Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
1854 Commissioners
I AM SEEKING APPOINTMENT TO the local BOARD OF EQUALIZATION
NAME: John Smith
ADDRESS: 5291 Skokomish Valley Rd. PHONE: (360)427-3599
CITY/ZIP: 98584 VOTING PRECINCT: 2 WORK PHONE: (360)427-3599
(OR AREA IN THE COUNTY YOU LIVE) E-MAIL: pinbalwyz@yahoo.com
-------------------------------------------------------------------------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: Amucus Curia Collections YRS
Independent prn hnnn rP�. ting, vidPogranh�-
Tutoring, & paralegal consulring; community Collection Agent
musician; county advisory committee for POSITION: 9
mental health care tax;volunteer teacher's COMPANY: Amicus Curia YRS
assistant in Hood Canal School Dist Census
Enumerator in last 3 counts, Habitat for
Humanity, pro bono paralegal consulting. POSITION: paralegal & bankruptcy preparer
--------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
The Board Of Equalization is a citizen based body charged withrop viding an appeal process for property owners who
believe they have been assessed in excess of a proper fair market evaluation according to Washington State law, i.e.
100% al, altelliatively, its faif conanuiciallincume pfuducing value. Raiely, a citizen may object to undt:i-evaluation uf–
a 3rd party's parcel. The Board's fiduciary responsibility is to do equity(and the appearance of the same)for all the
parties including the state itself...a very important function surrounding a sensitive issue...taxes!
What interests, skills do you wish to offer the Board, Committee, or Council?
1 have particpated in the last 3 cens,is co,ints-as an en,imerator on Mason Col inty, worked Pq a paraliagpl, hankri 1ptcy—
preparer, collection agency, process server, independent journalist&videographer, and pro bono consultant here
since m well versed In real estate law and a tireless advocate or private property rights and due process.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
fairness required of the Board Of Equalization.
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes, absolutely.
Realistically,how much time can you give to this position?
X Quarterly X Monthly X Weekly X Daily
Office Use Only
5-4-2018 Appointment Date
Signature Date
Term Expire Date
From: Amicus Curia <pinbalwyz@yahoo.com>
To: "KShutty@co.mason.wa.us" <KShutty@co.mason.wa.us>, "kevin.shutty@des.wa....
Date: 5/4/2018 10:06 PM
Subject: Volunteer application for Board Of Equalization
Attachments: AdvisoryboardappTxt.pdf
Please consider my application to volunteer for the Board of Equalization. I believe I can provide
constructive assistance and have the experience which would make me a good fit. I served on the
citizens advisory board that ultimately led to Mason County's mental health services when Tim Sheldon
was one of the county commissioners.
Cordially,
John Smith, goatherd (360)427-3599
DBA: Amicus Curia, paralegal ("We help you help yourself') DBA: Amicus Curia Collections, Inc. ("Debt
Redemption")DBA: Soul Snatcher, Productions (Investigatory News Gathering, Photos)
mol n labe
"If ye love wealth better than liberty, the tranquility of servitude than the animated contest of freedom, go
from us in peace. We ask not your counsels or arms. Crouch down and lick the hands which feed you.
May your chains sit lightly upon you, and may posterity forget that you were our countrymen!" --Samuel
Adams--
"You cannot build character and courage by taking away a man's initiative and independence." -William
J.H. Boetcker-
http://amicuscuria.com http://www.amicuscuria.com/roseycuria2.gif
http://amicuscuria.com/wordpress
cc:CMMRS Neatherlin,Shutty&Drexler
RECEIVE® Cler".6,: ,� cq j�OM a51�1V�1�J
♦, ' c MASON CO
MAY 0 8 2018 411 NORTH FIFTH STREET
SHELTON WA 98584
Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
Commissioners
1854
I AM SEEKING APPOINTMENT TO Board of Equalization
NAME: Deborah Reis
ADDRESS: PO Box 4, 20 E 4th St. PHONE; 360-898-6393
CITY/ZIP: Union 98592 Union VOTING PRECINCT: WORK PHONE: 360-898-6393(OR AREA IN THE COUNTY YOU trrE) E-MAIL: delNeids@yahoo.com
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
Bd.of Equalization(current�'EMBERSHIPs) COMPANY: Benton Co.WA 4 yrs 1984-88 YRS
Lewis,AAA I hurston,Mason Uounties. (cuff en
Walkie Talkies Hiking Group(current) POSITION: Commissioner
COMPANY: Educator—Multiple Locations, Multiple level:YRS
POSITION: Teacher, instructor,administrator
--------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
The BOE is tasked with holding hearings on Mason County property values to assure all property values are equitable and reflect
current marKet value.
What interests, skills do you wish to offer the Board, Committee, or Council?
General leadership and a genuine respect for all participants.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
None
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Y-
Realistically,how much time can you give to this position?
Quarterly Monthly Weekly X Daily
Office Use Only
Appointment Date
Signature Date
Tenn Expire Date
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk 4f A^,1 9"
P
WASHINGTON STATE LIQUOR AND CANNABIS BOARD — License Services
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075
FAX:360-753-2710 EMAIL:specialoccasions@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS MAY 4, 2018
SPECIAL OCCASION #: 090131 RECEIVED
MASON GENERAL HOSPITAL FOUNDATION
2505 OLYMPIC HIGHWAY NORTH STE 450 MAY 0 7 2018
SHELTON WA 98584
Mason County
DATE: JUNE 22, 2018 TIME: 7 AM TO 7 PM Commissioners
PLACE: ALDERBROOK GOLF & YACHT CLUB - E 330 COUNTRY CLUB DR E, UNION
CONTACT: JENNIFER CAPPS [DOB: 1.28.70] 360-427-3623
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above date, we
will assume you have no objections to the issuance of the license. If additional time is
required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
cc:CMMRS Neatherlin,Shutty&Drexler
t Washington State Clerk J CM`,1 4 CA r /—Y/ �(\
Liquor and Cannabis Board t/�-1 �J
NOTICE OF LIQUOR LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - 3000 Pacific, P.O. Box 43075
Olympia,WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.icb.wa.gov
RE: NEW APPLICATION DATE: 5/09/18
UB1: 602-746-853-001-0001
License: 426729 - 1F County:23 APPLICANTS:
Tradename:ZECH INTERIORS AND DESIGN ISLAND BELLE, LLC
Loc Addr: 23299 STATE HWY 3 BLDG A-2 ZECH, DONALD GERARD
BELFAIR WA 98528-9324 1956-11-05
ZECH,TAMMIE ZALE
Mail Addr: PO BOX 2434 1957-09-05
BELFAIR WA 98528-2434
Phone No.: 360-552-2733 TAMMIE ZECH
RECEIVED
Privileges Applied For: MAY O 9 2018
DIRECT SHIPMENT RECEIVER-IN/OUT WA
BEERIWINE SPECIALTY SHOP Mason County
Commissioners
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has
applied for a liquor license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our CHRI desk at(360)664-1724.
YES NO
1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-09-010 for information about this process)
4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
May 2, 2018 RE%r 'VE®
MAY 0 7 2018
Dear Commissioner Shutty, Mason County
Commissioners
Thank you for your effort on behalf of concerned business owners & local
residents to address the issues of traffic & pedestrian safety in downtown
Hoodsport. Strategies such as an additional crosswalk, flashing beacons, traffic
calming devices, and an increased presence of law enforcement were suggested
that would facilitate a safer corridor for walkers as well as motorists. It's
unfortunate that changes are usually implemented based on accident or injury
statistics rather than taking proactive measures.
Your dedication on behalf of the Hoodsport community is greatly appreciated.
Sincerely,
Kelly Aline Hart
Lead Library Assistant
Hoodsport Timberland Library
cc:CMMRS Neatherlin,Shutty&Drexler
ih Clerk
1�4
Mason Conservation District
450 W. Business Park Road• Shelton, WA 98584
Phone: (360) 427-9436 • FAX: (360) 427-4396
www.masoncd.org RECEIVED
May 7, 2018 RE
Board of County Commissioners
411 N 5th Street MAY 08 2018
Shelton, WA 98584 Mason County
Dear Commissioners: Commissioners
Thank you for the opportunity to comment on the proposed Public Benefit Rating System. The
District does not take a policy position on the proposed ordinance itself. However, there are
several places the ordinance is unclear or may create unintended consequences.
1. Section 3.25.030--A "County Conservation Agency" may endorse a properties that fall
outside of the framework established in this chapter.
What organization does this refer to?What will this organization need to do to prepare for
this in the event the ordinance is enacted? The language does not designate which agency
or agencies, which could be less than helpful to the applicant, and it also does not define
what type of support from that agency would be acceptable.
2. 3.25.035 A.
What are the best management practices identified in this subsection? The County code in
general does not specify BMPs, it has been left to the property owner and their
professionals to determine. Guidance for the landowner on that would be helpful in this
section.
3. 3.25.035 D
The district has great concern with the omission of buffer averaging within the ordinance.
The ordinance specifically prohibits buffer averaging under two occasions in this
subsection. However, buffer averaging is permitted in the resource ordinance and no
reason is provided as to why it is not permitted in this ordinance. A study published by
the Washington State Conservation Commission has documented the ecological and
scientific benefits of buffer averaging approaches in riparian restoration across
Washington State. The ordinance, as currently drafted, would have a negative impact
on the conservation and protection of riparian habitats in Mason County.
We appreciate your consideration in this matter and the opportunity to comment. District staff
are available to work closely with County staff to resolve these issues.
Sincerely,
CJ A `
John Bolender, District Manager
Promoting the sustainable use, conservation and restoration of natural resources for future generations
clot,
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Giraldes Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: May 15, 2018 Agenda Item # S,
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 49738-50098 $ 650,801.50
Salary Clearing Fund Warrant #s 7003606-7003645 $ 916,344.35
Treasure Electronic Remittance for April 2018 $ 185,188.31
Electronic Remittance Detail
Macecom 4/5/18 $ 98,731.55
Mental Health 4/10/18 $ 13,960.83
Family Law to Superior Court 4/30/18 $ 2,500.00
General Fund to Trial Court Improvements 4/11/18 $ 5,798.00
County Road-IT Computer 4/5/18 $ 13,529.00
County Road-IT Computer 4/5/18 $ 36,579.00
County Road-IT Phone 4/5/18 $ 1,578.00
County Road-IT Phone 4/5/18 $ 6,725.00
County Road GIS-IT Computer 4/5/18 $ 5,417.00
County Road GIS-IT Phones 4/5/18 $ 369.00
Current Expense 4/30/18 $ .38
Road Div-Current Expense 4/30/18 $ .04
County Road 4/30/18 $ .15
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 6,729,123.30
Direct Deposit YTD Total $ 6,570,357.76
Salary Clearing YTD Total $ 7,080,997.57
Approval of Treasure Electronic Remittances YTD Total $ 2,445,017.54
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant #s 8055100-8055363 $ 1,051,595.60
Direct Deposit Fund Warrant #s 49738-50098 $ 650,801.50
Salary Clearing Fund Warrant #s 7003606-7003645 $ 916,344.35
Treasure Electronic Remittance for April 2018 $ 185,188.31
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
N`
SNCo9 Office of the Treasurer
�A 411 N. 5th, Bldg.
P.O. Box 429
Shelton, Washington 98584-0429
(360) 427-9670, ext. 475 • Fax (360) 427-7267
Belfair (360) 275-4467 • Elma (360) 482-5269
KE »r2618 Elisabeth (Lisa) Frazier, Treasu
M-s#
Payment approval of macecom:
Account
FUND # Remittance RECEIPT #
Macecom 001.000000.300.300 $ 98,731.55 M-43254
Is -
4/10/2018
Payment approval of Mental Health:
Account
FUND # Remittance RECEIPT #
MENTAL HEALTH 164.000000.000.000 $ 13,960.83 M-43343
$ - M-
Payment approval of Community Health&Social Services Fees:
BOND FISCAL
FUND AGENT
FUND No. ACCT.#'S Remiittance RECEIPT #
Community Health&Social Services 637.000000.000.000 $ - M
Respectfully submitted by: Julie Richert,Chief Deputy Treasurer 7/31/2017
30-Apr-18
Account
FUND # Remiittance RECEIPT #
Family Law Facilitator Budgeted Trsfr 138.000000.000.000 $ 2,500.00 M-43908
Current Exp-Superior Court 001.000000.250.000 $2,500.00 M-43911
11-Apr-18
Account
FUND # Remiittance RECEIPT #
General Fund 001.000000.310.000 $ 5,798.00 M-43366
Trial Court Improvemnets 135.000000.000.000 $5,798.00 M-43367
5-Apr-18
Account
FUND # Remittance RECEIPT #
County Road-IT COMPUTER 105.000000.000.000 $ 13,529.00 M-43249
County Road-IT COMPUTER 105.000000.000.000 $ 36,579.00 M-40303
County Road-IT Phones 105.000000.000.000 $ 1,578.00 M-40303
County Road-IT Phones 105.000000.000.000 $ 6,725.00 M-40303
County Road GIS-IT Computer 105.000000.000.100 $ 5,417.00 M-40303
County Road GIS-IT Phones 105.000000.000.100 $ 369.00 1 M-40303
Respectfully submitted by: Julie Richert,Chief Deputy Treasurer - 4/30/2018n
\ t� l-
30-Apr-18 REFUND INTEREST EARNED
Account
FUND # Remiittance RECEIPT #
CURRENT EXPENSE 001.000000.260.000 $ 0.38 Multiple Rec
ROAD DIV-CURRENT EXPENSE 001.000000.260.010 $0.04 Multiple Rec
Veterans Assistance 190.000000.000.000 $ -
COUNTY ROAD 105.000000.000.000 $0.15 Multiple Rec
MENTAL HEALTH 164.000000.000.000 $0.00
ioAal " RS) RT.11
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: John Huestis, PE, Deputy Director/County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
DATE: May 15, 2018 Agenda Item #
BRIEFING DATE: May 7, 2018
BRIEFING PRESENTED BY: John Huestis
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Cooperative Procurement Agreement with King County
Background: RCW 39.34.030 permits public agencies to enter into agreements
with one another for joint or cooperative action to purchase various goods
and/or services that have been competitively secured by either agency. The
awarding agency does not assume responsibility for orders placed by the other
agency.
Currently, there is a cooperative agreement between Mason County and King
County that allows Mason County to purchase off contracts that King County has
procured through the competitive bid processing (Commissioners approved June
21 2015). King County would like to do the same and is requesting Mason County
allow King County to purchase off Mason County contracts procured through the
competitive bid process.
The agreement remains in effect unless terminated by either party with thirty
(30) days prior written notice.
Recommended Action: Recommend the Board authorize the Chair to execute
the Cooperative Purchasing Agreement between Mason County and King County
extending the right to cooperatively purchase goods and/or services award
through one another through competitive bidding process.
Attachment: Agreement
Agreement No.18-05
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT
In accordance with Chapter 39.34 RCW, Mason County and King County agree to a cooperative
governmental purchasing agreement for various goods and services using Mason County's
competitively awarded contracts.
Mason County therefore extends the use of its contracts to King County to the extent
provided by law and upon the following terms
1. Pursuant to RCW 39.34.030,Mason County hereby extends to King County the
right to cooperatively purchase goods and services under contracts awarded
by Mason County through competitive bidding process and which contain a
provision informing bidders that other public agencies shall have the right to
cooperatively purchase the goods and/or services upon the same accepted
price,terms and conditions, exclusive of freight and transportation fees.
2. The vendor(s) agree to extend to King County the terms and conditions of Mason
County's contract(s).
3. King County accepts responsibility for compliance with any additional or varying
laws and regulations governing its purchase. Any purchases by King County shall
be by a purchase order from King County and directed to the vendor.
4. Mason County shall not be liable or responsible for specification, delivery, payment
or any other aspect of cooperative purchases by King County.
This agreement may be revoked by either party with thirty (30) days prior written notice.
Accepted for: Mason County Accepted for: King County
Randy Neatherlin Daniel( Hinz
�L4 I
Chair Chief Procurement Icer
Date: Date:
Mason County King County Procurement&Payables
100 W Public Works Drive Section
Shelton, WA 98584 401 51h Ave, MS-CNK-ES-0340
Email: kellern0co.mason.wa.us Seattle, WA 98104
Email: Procurement.Web@kingcounty.gov
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Bart Stepp, Deputy Director/U&W Management Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: May 15, 2018 Agenda Item # 3
BRIEFING DATE: May 7, 2018
BRIEFING PRESENTED BY: Bart Stepp
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Solid Waste Petty Cash Increase
BACKGROUND: Currently, the Shelton Transfer station, Hoodsport, Belfair &
Union Drop Box Stations share a petty cash bag of $250. Now that Hoodsport is
open on Sundays, the $250 is not enough to make change for the weekend.
Public Works would like to up the petty cash bag to $450 to accommodate the
solid waste services on the weekends.
BUDGET IMPACTS: $200.00
RECOMMENDED ACTION: Recommend the Board approve the attached
resolution to amend Resolution No. 85-17 and increase the Utilities &Waste petty
cash to $450.
ATTACHMENTS: Resolution
Resolution No. 85-07
RESOLUTION NO.
AMENDING RESOLUTION NO.85-17
MASON COUNTY UTILITIES &WASTE MANAGEMENT CASH DRAWERS
WHEREAS,Mason County Department of Utilities&Waste Management has the operation of
the Mason County Solid Waste Facilities, and
WHEREAS,due to an increase in traffic at the Transfer Station&Drop Box Stations, it is
necessary to have additional cash on hand in order to adequately operate the attendance stations.
NOW THEREFORE BE IT RESOLVED THAT the following cash drawers be amended for the
Mason County Solid Waste Facilities:
SHELTON TRANSFER STATION BAG 1 Cash Drawer from $250.00 to $250.00
SHELTON TRANSFER STATION BAG 2 Cash Drawer from $250.00 to $250.00
BELFAIR DROP BOX STATION Cash Drawer from $250.00 to $250.00
UNION DROP BOX STATION Cash Drawer from $200.00 to $200.00
HOODSPORT DROP BOX STATION Cash Drawer from $200.00 to $200.00
EXTRA CHANGE BAG Cash Drawer from $250.00 to $450.00
MASON CO ADMIN BUILDING Cash Drawer from $ 25.00 to $ 25.00
Total $1,425.00 to $1,625.00
EFFECTIVE this day of ,2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST: Randy Neatherlin,Chair
Elisabeth(Lisa)Frazier, Terri Drexler,Vice Chair
Mason County Treasurer
ATTEST: Kevin Shutty, Commissioner
Melissa Drewry,Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
C: Accounting,Treasurer,Public Works,Budget&Finance
oiuTio$pro.
TO.AME D Ris0LlUnbN"Q7.
MMON COUNTY VraXMS eft WASTI9 MAXAVMM EASY bR&WW
S
I,Masm Ca�y Depa �eM ofU'H est Waste IVlauagem'.. haft the_o ie iati.Q.
fhs*D t.cDu�rty Citi W�sfe Fo1_i .and
'@UMBEL,due toa change in.opem&irrs it fs"nwes'saey.tq 1XIM 440WOMI cash.tai ippet ft
�thdar7ee sits.at the:Tiansfer Station.&Imp 13o.�r:$tafiarrs,
N()W TSERUO R9 IT RUO M THAT the.fGlbwing oish drawers be vam*d fw
Mwo County goNd W Fwilitiess
.& LTON T tsFER STA.TTow 13Av h brai fTou# $25UD to
$ `I"4TRA
XSTATZOAi BAE'1 CaA bra '-from $256,00
BELFAIRDROP BOX STATION Cash FJ-kwor frbm $2501.6D td -$25g.0.0 ,
UMON DROP.BOX-STATM Cash Dmwerfro>ir $20U.Q6 16 $20b
3QQi $ 3RT DrRC?1 IWX STATION tach Dmv4r ftm �i t" �200.D4
TRA.C iGF,9AC Ali I rav e>' cpm $ 59.0 tti ILU:O
MA-SM CD.ADMR4]LTILDI( d Cub,Dm rf r $2
Tata;( $-1,425.(YQ:
1 k this dag Of,��g
flF tC1 ►
I{.ei*�ii.BIt: ;.Chair
T "Dmde 4 Cbmmi�sioner
RXr
N at#ie)K r 'ssi
A'I`M, T
EVmb;fh'(L=)Frazier,k+=n Comfy`repur"
ATT'rETTc
Q t#�ed
APPR{3.'VI D:A S TO.FQ ;
Tiiiri�hite.e ;C
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: May 15, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: May 7, 2018
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval for the Chair to sign the letter of acceptance for a Digital Imaging
Grant from the 2017-2018 WA State Archives Local Records Grant Program for up to
$7,000.
Background: Support Services applied for and was awarded a no-match grant for up
to $7,000 to digitize original signed Commission meeting minutes for the period of
1986-2008. There were 266 applications made to State Archives and 57 awards were
made.
In 2017, Support Services digitized microfilmed Commission minutes for the 1858-
1985 time period and from 2009 forward staff have saved an electronic copy of signed
minutes. With this grant, there should be an electronic copy of all signed minutes
dating back to 1858.
Having a digital copy of Commission minutes will allow easier public access and free
up storage space.
Budget Impacts: No impact to Current Expense except to add the $7,000 to Support
Services 2018 budget.
RECOMMENDED ACTION: Approval for the Chair to sign the letter of acceptance for
a Digital Imaging Grant from the 2017-2018 WA State Archives Local Records Grant
Program for up to $7,000.
Attachment(s): Award letter and letter of acceptance
aSecretary of State LegislPO Bou0220 PO Box 40220
Olympia,WA 98504-0220
� J Tel:360.902.4151
U sos.wa.gov
May 1, 2018
Mason County Commissioners
Diane Zoren
411 North 5th Street
Shelton, WA 98584
Dear Diane,
Congratulations on your selection as one of the award recipients of the 2017-2018 Washington State
Archives Local Records Grant Program! A total 266 applications were received requesting over
$6,500,000.
Due to the volume of quality requests, we are not able to fully fund all of the worthy projects that were
submitted during this grant cycle. After reviewing all 266 applications,the Archives Oversight
Committee has recommended that your grant proposal receive up to $7,000 for your Digital Imaging
Grant. I encourage you to continue working with your regional branch archivist or records consultants to
answer any questions you may have regarding your project.To find your local archivist, please visit
www.sos.wa.gov/archives.
To accept your award, please send a letter of acceptance to Mark Vessey at the Washington State
Archives, PO Box 40238, Olympia, WA, 98504-0238. Once your acceptance letter is received, you will be
sent a Grant Agreement requiring your signature.This Grant Agreement is necessary for your agency to
receive the grant funds.
I am very pleased to make this award announcement to your agency, and I look forward to the
successful completion of your very worthwhile project.
Sincerely,
07����
KIM WYMAN 5 E EXCELL
Secretary of State State Archivist
tt'��oS1 Coag
F
-_. May 15, 2018
1854
WA State Archives
PO Box 40238
Olympia, WA 98504-0238
MASON COUNTY
BOARD Attn: Mark Vessey
OF We are pleased to accept the Digital Imaging Grant from the 2017-2018 WA State
COMMISSIONERS Archives Local Records Grant Program for up to $7,000.
Staff contact will be Diane Zoren, dlz@co.mason.wa.us , 360-427-9670 ext. 747.
1 sr District
Distr
RANDY NEATstrict LIN We look forward to receiving the grant agreement and completing this project.
2nd District Best regards,
KEVIN SHUTTY
Randy Neatherlin, Chair
3rd District Mason County Commission
TERRI M. DREXLER
Mason County Building 1
411 North Fifth Street
Shelton,WA 98584-3400
(360)427-9670 ext.419
(360)275-4467 ext.419
(360)482-5269 ext. 419
Fax(360)427-8437
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dave Windom // Todd Parker Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services EXT:
COMMISSION MEETING DATE: 5/15/18 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 5/7/18
BRIEFING PRESENTED BY: Todd Parker
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
A resolution to form a Housing and Behavioral Health Advisory Board to strategically
align the housing, homelessness, mental health and chemical dependency grant
awards to improve the health of Mason County residents.
Background:
Mason County receives approximately $1,800,000 through the Consolidated
Homeless Grant, local document recording fees and the 1/10 of 1% Sales and Use
Tax (i.e. Treatment Sales Tax) for mental health and chemical dependency
treatment. Previous groups that were formed to identify needs, develop plans, and
evaluate request for proposals and make funding recommendations have varied
each year resulting in challenges in consistency.
RECOMMENDED ACTION:
Approval of a Housing and Behavioral Health Advisory Board to strategically align
the housing, homelessness, mental health and chemical dependency grant awards
to improve the health of Mason County residents.
Attachment(s):
Resolution
I:\Community Services-Public Health\PH_05.15.18 C.Agenda resolution advisory board.doc
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: May 15, 2018 Agenda Item # 0
Commissioner staff to com tete
BRIEFING DATE: May 7 & 8, 2018 interviews
BRIEFING PRESENTED BY:
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to appoint the following citizens to the Mason County Citizens
Advisory Budget Committee: Tamara Ingwaldson, Diane McLean, James Sims, Cheryl
Williams, Astrid Pearson and Jeff Carey for a term ending December 31, 2018 unless
extended by the County Commissioners.
Background: The Mason County Citizens Advisory Budget Committee was
established by Resolution 18-18 with the intent of evaluating the Mason County
budget to improve the financial stability of Mason County.
Budget Impacts: Staff support
RECOMMENDED ACTION: Approve to appoint the following citizens to the Mason
County Citizens Advisory Budget Committee: Tamara Ingwaldson, Diane McLean,
James Sims, Cheryl Williams, Astrid Pearson and Jeff Carey for a term ending
December 31, 2018 unless extended by the County Commissioners.
Attachment: Resolution 18-18
1
Resolution No. I "
A Resolution Establishing a Mason County Citizens Advisory Budget Committee
Whereas,the Mason County Board of Commissioners are responsible for the adoption of a balanced
budget pursuant to RCW 35.40;
Whereas, Mason County expenditures continue to grow at a higher rate than Mason County revenues;
Whereas,the Mason County Board of Commissioners have agreed to form a citizens advisory committee
to evaluate the Mason County budget and provide recommendations to improve the financial stability
of Mason County;
NOW,THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners that a Mason County
Citizens Advisory Budget Committee be established and comprised of no more than seven members:
• Two residents, not employed by Mason County,from each Mason County Commissioner
District.
• One Commissioner,designated as Chair,voting in case of a tie.
+ Terms shall end December 31, 2018 unless extended by the County Commissioners.
Mason County elected officials,department directors and staff should serve as a resource to the Citizens
Advisory Budget Committee and attend meetings as requested.
The Citizens Advisory Budget Committee shall review and develop recommendations to the County
Commissioners on the following:
a. Recommend Budget Priorities based on mandates.
b. Recommend how to close the funding gap between expenditures and revenues.
c. Examine and evaluate new revenue sources and new revenue options and provide
recommendations on which to pursue.
d. Define and recommend alternative budgeting methods,i.e.zero based,line item authority,
biennial.
e. Define opportunities to better manage expenditures and revenues growth.
f. Establish recommendations for a county wide sustainable budget.
A report containing recommendations should be received by the Board of Commissioners by July 31,
2018,unless extended by the Board of Commissioners.
Citizens Advisory Budget Committee meetings shall be subject to the Open Public Meetings Act and
members will be required to attend,at no cost to themselves,Open Public Meetings Act and Public
Record Act trainings made available by Mason County.
Dated this 201h day of March,2018.
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2018\Citizens Budget
Advisory Committee.docx
4.. V�,
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Debbie Riley Action Agenda X
Public Hearing
Other
DEPARTMENT: Community Services/Environmental EXT: 358
Health
DATE: May 15, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: March 19, 2018
BRIEFING PRESENTED BY: Debbie Riley
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Amendment to the Interlocal Agreement entered into by and between Clallam
County, Jefferson County, Kitsap County, Mason County, and the Kitsap Public Health
District for the purpose of participating in a Clean Water (Septic) Loan program to
provide financial assistance to the citizens residing within the boundaries of the Parties
to address water quality issues in Hood Canal caused by onsite sewage systems.
Background: The funding for this program was effective July 1, 2014.The project
completion date was June 30, 2017. The purpose of this amendment (Amendment 2)
is to deobligate funds, establish the final blended interest rate, officially close out the
project, and establish a final loan repayment schedule. The RECIPIENT and ECOLOGY
mutually cancelled Amendment 1 before it was fully executed.
Amendment #2 is incorporated in full into the original Interlocal Agreement Exhibit B.
All other terms and conditions of the original Interlocal Agreement remain in full force
and effect.
RECOMMENDED ACTION:
Approval to: Approval for the Chair to sign the Amendment 2 to Hood Canal Regional
Septic Loan Program Interlocal Agreement.
Attachment(s): Hood Canal Regional Septic Loan Program Amendment to the
Interlocal Agreement Between Clallam County, Jefferson County, Kitsap County,
Mason County and Kitsap Public Health District.
HOOD CANAL REGIONAL SEPTIC LOAN PROGRAM
AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN
Clallam County
Jefferson County
Kitsap County
Mason County
Kitsap Public Health District
THIS AMENDMENT ("AMENDMENT")amends an Interlocal Agreement entered
into by and between Clallam County,Jefferson County, Kitsap county, Mason County, and the
Kitsap Public Health District(collectively,"the Parties") for the purpose of participating in a
Clean Water(Septic) Loan program to provide financial assistance to citizens residing within the
boundaries of the Parties to address water quality issues in Hood Canal caused by onsite sewage
systems.
In consideration of the mutual benefits and covenants contained herein,the parties agree
that their Interlocal Agreement, executed between January and May 2016, shall be amended as
follows:
1. Exhibit B to the original Interlocal Agreement is hereby revised and amended to
include the terms of Amendment#2, attached hereto, as if Amendment#2 were incorporated in
full into Exhibit B in its entirety.
2. Except as expressly provided in this Amendment, all other terms and conditions
of the original Interlocal Agreement remain in full force and effect.
IN WITNESS WHEREOF,the Parties have executed this Agreement.
Executed this_day of , 2018 Executed this_day of ,2018
Clallam County Jefferson County
By: By:
Title: Title
Executed this_day of , 2018 Executed this_day of , 2018
Mason County Kitsap County
By: By:
Title: Title:
Amendment to Hood Canal Regional Septic Loan Program Interlocal Agreement Page 1
Executed this__day of ,201_
Kitsap Public Health District
By:
Title:
Date:
APPROVED AS TO FORM ONLY BY THE
Clallam County Prosecuting Attorney
Date:
APPROVED AS TO FORM ONLY BY THE
Jefferson County Prosecuting Attorney
Date:
APPROVED AS TO FORM ONLY BY THE
Kitsap County Prosecuting Attorney
Date:
APPROVED AS TO FORM BY THE
Mason County Prosecuting Attorney
Amendment to Hood Canal Regional Septic Loan Program Interlocal Agreement Page 2
AMENDMENT#2 TO EXHIBIT B
TO
HOOD CANAL REGIONAL SEPTIC LOAN PROGRAM
INTERLOCAL AGREEMENT BETWEEN
Clallam County
Jefferson County
Kitsap County
Mason County
Kitsap Public Health District
KPHD 1516 Amendment 2(1787)
Page 1 of 8
DEPARTMENT OF
come ECOLOGY
State of Washington
AMENDMENT NO.2
TO AGREEMENT NO.WQC-2015-KitPHD-00157
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
KITSAP PUBLIC HEALTH DISTRICT
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department
of Ecology(ECOLOGY)and KITSAP PUBLIC HEALTH DISTRICT(RECIPIENT)for the Regional Clean Water
Revolving Loan Program(PROJECT).
The purpose of Amendment 2 is to deobligate funds,establish the final blended interest rate,officially close out the
project,and establish a final loan repayment schedule.The RECIPIENT and ECOLOGY mutually cancelled
Amendment 1 before it was fully executed.
The RECIPIENT should review the original agreement conditions and requirements that apply during the loan
repayment phase. For example:
Section 5, H.Loan Repayment
Section 5, I.Loan Security,Reserve Requirement
Updated Amoritzation Schedule,attached hereto and incorporated herein as Attachment 1
1)The original grant amount is decreased by$72,500,from$695,000 to$622,500 based upon the final eligible costs
for the project.
2)The original loan amount of$1,000,000 remains unchanged. In addition,$11,915.58 of interest has accrued from
previous payments at the original interest rate of 1.4%and is included in the final repayment amount of$1,011,915.58.
3)The original interest rate of 1.4%is replaced with the final blended interest rate of 1.0%. The original interest rate is
applied to the accrued interest from previous payments until this amendment is fully executed.
4)The project completion date shall be June 30,2017,and loan repayment shall commence no later than June 30,
2018.
5)The Estimated Loan Repayment Schedule Number 2056 created on 11/24/2014,shall be replaced with the attached
Final Loan Repayment Schedule Number 2410 created on 6/14/2017.
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,
except as expressly provided by this Amendment.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 1,695,000.00 Amended: 1,622,500.00
Total Eligible Cost:
Original: 1,695,000.00 Amended: 1,622,500.00
Version 10/30/2015
KPHD 1516 Amendment 2(1787)
State of Washington Department of Ecology Page 2 of 8
KITSAP PUBLIC HEALTH DISTRICT
Regional Clean Water Revolving Loan Program Project
Agreement No.WQC-201 5-KitPHD-00 157
Amendment No.2
CHANGES TO THE BUDGET
Funding Distribution EL150037
Funding Title: State Revolving Fund
Funding Type: Loan
Funding Effective Date: 07/01/2014 Funding Expiration Date: 06/30/2017
Funding Source:
Title: CWSRF-SFY15
Type: Blended State/Federal
Funding Source%: 100%
Description: The Clean Water Act(CWA)(33 U.S.C. §1251-1387)established the State Revolving
Fund(SRF)low interest loan program(40.C.F.R.Part 31,35 Sub Part K).Funds come
from a combination of Federal Capitalization Grant provided through the
Environmental Protection Agency(EPA),state match,and revolved funds from
repayments and interest on previous loans.
Approved Indirect Costs Rate: De Minimis Rate per 2 CFR§200.414
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
Effective Interest Rate: 1% Interest Rate:% Admin Charge: 1%
Terms: 5 years
Project Start Date: 07/01/2014 Project Completion Date: 06/30/2017
Estimated Initiation of Operation date:
Loan Security: General Obligation Debt of the Recipient or the state of Washington
Final Accrued Interest: $11,915.58
Final Loan Amount: $1,011,915.58
Repayment Schedule Number: 2410
State Revolving Fund Task Total
Financial Assistance to Homeowners $ 1,000,000.00
Total:S 1,000,000.00
CHANGES TO SCOPE OF WORK
Version 10/30/2015
KPHD 1516 Amendment 2(1787)
State of Washington Department of Ecology Page 3 of 8
KITSAP PUBLIC HEALTH DISTRICT
Regional Clean Water Revolving Loan Program Project
Agreement No.WQC-2015-KitPHD-00157
Amendment No.2
Task Number: 1 Task Cost: $0.00
Task Title: Project Administration/Management
Task Description:
A.The RECIPIENT will administer the project. Responsibilities will include,but not be limited to: maintenance of
project records;submittal of requests for reimbursement and corresponding backup documentation, progress reports
and recipient closeout report(including photos);compliance with applicable procurement,contracting,and interlocal
agreement requirements;application for,receipt of,and compliance with all required permits, licenses,easements,or
property rights necessary for the project;and submittal of required performance items.
B.The RECIPIENT must manage the project. Efforts will include: conducting,coordinating,and scheduling project
activities and assuring quality control. Every effort will be made to maintain effective communication with the
RECIPIENT's designees;ECOLOGY;all affected local, state,or federal jurisdictions;and any interested individuals or
groups. The RECIPIENT must carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed project that meets agreement and Ecology administrative requirements.
Task Expected Outcome:
*Timely and complete submittal of requests for reimbursement,quarterly progress reports and recipient closeout
report.
* Properly maintained project documentation
Recipient Task Coordinator: Stuart Whitford
Deliverables
Number Description Due Date
1.1 Progress Reports
1.2 Recipient Closeout Report
1.3 Project Outcome Summary Report
CHANGES TO SCOPE OF WORK
Task Number: 4 Task Cost: $0.00
Task Title: Outreach and Education
Task Description_
Version 10/30/2015
KPHD 1516 Amendment 2(1787)
State of Washington Department of Ecology Page 4 of 8
KITSAP PUBLIC HEALTH DISTRICT
Regional Clean Water Revolving Loan Program Project
Agreement No.WQC-2015-KitPHD-00157
Amendment No.2
A.The RECIPIENT or its designees will support efforts to identify and pursue enforcement of failing septic systems
by leading Clean Water loan outreach efforts to reduce the financial barriers to addressing failing septic systems.
Activities will include,but are not limited to,mailings,newsletter announcements,convening septic educational
classes,local media stories and advertisements,coordination with local community partners,OSS contractors,and
Pollution Identification and Correction efforts.
Task Goal Statement:
Maintain and expand awareness of the Clean Water Loan with an emphasis on building awareness amongst financially
distressed homeowners with failing septic systems.
Task Expected Outcome:
1-Finalize marketing plan.
2-Advertisement of the loan program—low-income residents,OSS contractors,real estate professionals,general public
awareness of Clean Water Loan resulting in submission of Clean Water loan applications.
Recipient Task Coordinator: Stuart Whitford
Deliverables
Number Description Due Date
4.1 Marketing strategy 06/30/2017
4.2 Quarterly reporting on key outreach activities 06/30/2017
Version 10/30/2015
KPHD 1516 Amendment 2(1787)
State of Washington Department of Ecology Page 5 of 8
KITSAP PUBLIC HEALTH DISTRICT
Regional Clean Water Revolving Loan Program Project
Agreement No.WQC-2015-KitPHD-00157
Amendment No.2
Fundin¢Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
State Revolving Fund 0 % $ 0.00 $ 1,000,000.00 $ 1,000,000.00
Centennial Grant with Match 32.79 % $ 200,019.00 $ 409,981.00 $ 610,000.00
Centennial Grant without match 0 % $ 0.00 $ 12,500.00 $ 12,500.00
Total $ 200,019.00 $ 1,422,481.00 $
Version 10/30/2015
KPHD 1516 Amendment 2(1787)
State of Washington Department of Ecology Page 6 of 8
KITSAP PUBLIC HEALTH DISTRICT
Regional Clean Water Revolving Loan Program Project
Agreement No.WQC-2015-KitPHD-00157
Amendment No.2
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,
except as expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their
respective organizations to this Amendment.
This amendment will be effective 07/01/2017.
IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety,including all attachments,do
agree in each and every particular and have thus set their hands hereunto.
Washington State KITSAP PUBLIC HEALTH DISTRICT
Department of Ecology
LL By:
f/ By:
TDA Heather Bartlett Date Keith James Grellner Date
Water Quality Administrator
Program Manager
Board of County Commissioners,Kitsap County,
WA
CV
ROBERT GELDER
�V
EDWARD E.WOLFE
CHARLOTTE GARRIDO
Commissioner
Version 10/30/2015
KPHD 1516 Amendment 2(1787)
State of Washington Department of Ecology Page 7 of 8
KITSAP PUBLIC HEALTH DISTRICT
Regional Clean Water Revolving Loan Program Project
Agreement No.WQC-2015-KitPHD-00157
Amendment No.2
Attest
t
Dana Daniels,Clerk of the Board Date
GG M A41&
Template Approved to Form by Q��P,1 E ���0
Attorney General's Office ,••CGS •m
a:
0.
�•��SHING�o2:
Version 10/30/2015
ATTACHMENT 1 KPHD 1516 Amendment 2(1787)
Page 8 of 8
DEPARTMENT OF FINAL LOAN REPAYMENT SCHEDULE
ECOLOGY
State of Washington
Loan Number. EL150037 Loan Amount: $1,011,915.58
Recipient Name: Kitsap Public Health Term of Loan: 9
Amortization Method: District Annual Interest Rate: 1.000 %
Project Completion Date: Compound-365 DN Interest Compounded: Monthly
Initiation of Operations: 06/30/2017 Loan Date: 06/02/2017
Schedule Number: 06/30/2017 Schedule Creation Date: 06/14/2017
2410
Payment Due Early Payment Interest Principal Balance
Number Date Repay Amount Amount Amount Amount
01 06/30/2018 115,935.41 10,935.69 104,999.72 906,915.86
02 12/30/2018 115,935.41 _ 4,544.04_ 111,391.37 795,524.49
Sub Total 2018 ^231,870.82 15,479.73 216,391.09
03 06/30/2019 115,935.41 3,985.92 111,949.49 683,575.00
04 12/30/2019 _ 115,935.41 3,425.00_ 112,510.41 571,064.59
Sub Total 2019 231,870.82 7,410.92 224,459.90
05 06/30/2020 115,935.41 2,861.28 113,074.13 457,990.46
06 12/30/2020 115,935.41 _ 2,294.73 113,640.68_— 344,349.78
Sub Total 2020 231,870.82 5,156.01— 226,714.81
07 06/30/2021 115,935.41 1,725.34 114,210.07 230,139.71
08 12/30/2021- — 115,935.41 , 1,153.10 114,782.31 — 115,357.40
Sub Total 2021 231,870.82 2,878.44 228,992.38
09 06/30/2022 __ 115,935.39 _577.99 115,357.40 0.00
Sub Total 2022 115,935.39 577.99 115,357.40
Grand Total ` 1,043,418.67 ^ 31,503.09 1,011,915.58 y
Scedule Number:2410 ELTS Repayment Schedule Report run:06/14/2017
Page 1 of 1 Pages
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Frank Pinter Action Agenda
Public Hearing x
Other x_
DEPARTMENT: Commissioners EXT:
COMMISSION MEETING DATE: 5-15-18 Agenda Item #
Commissioner staff to l lete
BRIEFING DATE: 5-7-18
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to set a public hearing on June 5, 2018 at 9:30 a.m. to consider
declaring Mason County Public Works owned property as surplus for the following
parcel: 42002-10-00020, approximately 35 acres on the corner of Highway 101 and
Highway 102.
Background: This parcel is surplus to the County needs and the request is to declare
it surplus and sell the parcel. This parcel will be subdivided into six equal parcels and
a rezone request has been submitted.
RECOMMENDED ACTION: Approval to set a public hearing on June 5, 2018 at 9:30
a.m. to consider declaring Mason County Public Works owned property as surplus for
the following parcel: 42002-10-00020, approximately 35 acres on the corner of
Highway 101 and Highway 102.
Attachment: None
5/9/2018
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth
Street, Shelton, WA 98584 on Tuesday, June 5, 2018 at 9:30 a.m.
SAID HEARING will be to take public comment on surplussing parcel 42002-10-
00020, approximately 35 acres on the corner of Highway 101 and Highway 102 owned
by Mason County Public Works.
If there are questions about the proposal, please contact Frank Pinter at 427-9670
ext.530. If special accommodations are needed, contact the Commissioners' office, 427-
9670, Ext. 419.
DATED this 15th day of May 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board
c: Journal-Publ 2t: 5/24&5/31
(Bill: Property Mng-411 North 5`h Street, Shelton, WA 98584)
9. 1
NEWS RELEASE
May 8, 2018
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON
CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF
SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN
RE: Mason County Housing and Behavioral Health Advisory Board
In a continuous effort to improve the health and quality of life of Mason County residents, the Mason
County Board of Commissioners has adopted a resolution forming a Mason County Housing and
Behavioral Health Advisory Board.
The Advisory Board will solicit membership from the following sources:
• One County Commissioner, designated as Chair, voting in case of a tie;
• One City Council Member;
• One Board of Health member that is not a county commissioner;
• One representative from a social services funding organization; and
• Mason County resident, not employed by Mason County, but not to exceed one resident per
district. All interested citizens must complete a Citizens Application found on the Mason
County Website. All applicants will be selected and appointed through the County
Commissioners; and
• All members shall serve a four-year term.
The Housing and Behavioral Health Advisory Board shall review and develop recommendations to
Mason County's Department of Community Services and County Commissioners in the areas of:
a. Funding prioritization and gap identification which can be addressed utilizing available funding
sources;
b. Requests for Proposals (RFP): review, evaluate, score and provide funding
recommendations to Mason County Community Services to ensure funding is prioritized in the
areas of greatest need;
c. Set community and program goals and ensure alignment of strategic plans;
d. Examine and evaluate the identification of goals, performance measures, strategies, and costs
and evaluation of progress towards established goals;
e. Development and/or approval of Policies and Procedures related to the request for proposal
process, contract monitoring, performance and corrective actions; and
f. Define opportunities to better manage services and expected outcomes.
A report containing recommendations on funding priorities should be received by the Board of
Commissioners by January 31, of each calendar year beginning in 2019, unless extended by the
Board of Commissioners.
Advisory Board meetings shall be subject to the Open Public Meetings Act and members will be
required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act
trainings made available by Mason County.
Interested citizens may obtain an application on the Mason County website at www.co.mason.wa.us
or emailing tparker@co.mason.wa.us. Applications will be accepted until June 30, 2018.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Terri Drexler _
Chair Commissioner Commissioner