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Home My WebLink About2018/05/07 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 7, 2018 Monday, May 7, 2018 Commission Chambers 9:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Litigation 9:45 A.M. Support Services — Frank Pinter 10:30 A.M. BREAK 10:45 A.M. Community Services — Dave Windom 11:15 A.M. Public Works — Jerry Hauth Utilities & Waste Management 11:45 A.M. Clerk — Sharon Fogo Commissioner Discussion — as needed NOON BREAK 2:00 P.M. Budget Advisory Committee Interviews Tuesday, May 8, 2018 Commission Chambers 10:00 — Noon Budget Advisory Committee Interviews Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 05/03/18 at 11:19 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF May 7, 2018 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. We have changed the packet format so that it is an interactive document. Please click on the agenda item which then takes you to the cover sheet of that section in the document. To get back to the agenda, hit your "home" key on the keyboard. Please see draft briefing agenda for schedule. co 1854 Mason County Support Services Department Budget Management co 411 North 5t" Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES May 7, 2018 • Specific Items for Review o Mason County has been awarded a Digital Imaging Grant up to $7,000 from the Secretary of State. This will be used to digitize original Commissioner meeting minutes for the period of 1986-2008. There is no match required and a letter of acceptance needs to be signed —Diane o Set public hearing on June 5 to surplus Public Works property located at Highway 101/Highway 102—parcel 42002-10-00020 (30.83 acres)—Frank o Status of School Safety Summit- Ross • Commissioner Discussion JADLZ\Briefing Items\2018\2018-05-07.docx as () s Records Management Advice Issued: December 2017 Office of the Secretary of State Washington State Archives Local Records Grant Program: About the Local Records Grant Program Purpose: Provide guidance to local governments on Washington State Archives' Local Records Grant Program (RCW 40.14.026). What is the purpose of the grants? To help local governments' use of technology to improve their records retention, management and disclosure of public records. How is the program funded? Three grant cycles will be funded through June 30, 2020 by the proceeds of an additional $1 surcharge when documents are recorded with county auditors. Funding beyond June 2020 will depend on a review and assessment of the program by the Joint Legislative Audit and Review Committee (JLARC). Who can apply? Any local government agency/entity such as counties, cities, towns, fire districts, school districts, hospital districts, port districts, public utility districts, transit authorities, other special purpose districts, etc.. Preference for grant awards will be given to smaller local government agencies, but will also be based upon the applicant agency's need, and to information technology designed to improve public records retention, records management and public disclosure. Who decides which projects will be funded? The Secretary of State will award grants based on recommendations from the Archives Oversight Committee, a committee of county auditors, county clerks and representatives from other sectors of local government. For more information: https://www.sos.wa.gov/archives/RecordsManagement/Local-Records-Grant-Program.aspx Additional advice regarding the management of public records is available from Washington State Archives: www.sos.wa.gov/archives records management@sos.wa.gov (5)S () S Records Management Advice Issued: January 2018 Office of the Secretary of State Washington State Archives Local Records Grant Program: Cash Match, Reimbursement and Funding Levels Purpose: Provide guidance to local governments on the financial aspects of the Local Records Grant Program. Cash Match • There is no cash match required for the Local Records Grant Program. Reimbursement • The grant program is operated on a reimbursable basis. • A successful applicant will purchase productsiservices as outlined in the approved grant award and receive reimbursement after completing the terms of the contract. Funding Level • Local governments can apply for up to $45,000 each grant cycle. Additional advice regarding the management of public records is available from Washington State Archives: www.sos.wa.goviarchives recordsmanagement@sos.wa.gov Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Support Services EXT: 806 BRIEFING DATE: 05-07-2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: School Safety Summit EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): I have been asked to provide facilitation for a School Safety Summit for Mason County. I have a draft outline of the summit to include the Goals, Attendees List, Date & Time, location and the Agenda for the summit. Goal: "Enhance Partnerships to Improve Safety in our Schools" Attendees: • BOCC • All School Superintendents (both public & private schools) • Local Law Enforcement Administration (MCSO, Shelton PD, Squaxin Tribe PD, Skokomish Tribe PD, and WSP) • Prosecutors (Mason County & Shelton City) • Mason County Juvenile • Representatives (ESD 113, ESD 114 and OSPI) • ASB Presidents from schools Date &Time: Possibly after graduation in beginning of July 2018 (discussion needed) 4 hours or 8 hours (discussion needed) Refreshments or Lunch provided (discussion needed) Host Location: Mason County Public Works Training rooms Briefmg Summary 5/2/2018 Attachment B Agenda: • Introduction of our Guest • Overview of the School Safety Issues (possible -Dr. Mary Schoenfeldt) • "What do I see is my roll in this process?" • Set up goals of the summit • School Safety Officers rolls & other duties • Active Law Enforcement Model (N. Mason School Dana Rosenbach & Sheriff Salisbury) • Retired Law Enforcement Model (Chehalis School Ed Rothlin &Todd Thornburg) • School Security Guard service Model (TBA) • DISCUSIONS POINTS o Teachers with firearms (?) o "Improved technology for safety & coverage" o "School staff training on psychological red flags" • Sustainability of the program — grants availability (ESD & OSPI) • "What do I see as possible solutions?" • "What do we want to do with this information, next steps?" BUDGET IMPACTS: None at this point RECOMMENDED OR REQUESTED ACTION: Review and discussion of School Safety Summit Overview ATTACHMENTS: RCW 9.41.280 (Possession of dangerous weapons on school facilities) Highlighted subsections, #1 and #3 RCW 28a.600.210, 220, 240 School locker Searches RCW 28.320.127 Plan for recognition, screening and response to emotional or behavioral distress in students, including possible sexual abuse School Resource and Security Officer - definitions Briefing Summary 5/2/2018 5/2/2018 RCW 9.41.280:Possessing dangerous weapons on school facilities—Penalty—Exceptions.(Effective until April 1,2018.) RCW 9.41.280 Possessing dangerous weapons on school facilities—Penalty—Exceptions. (Effective until 1pril 1, 2098.) (1) It is unlawful for a person to carry onto, or to possess on, public or private elementary or secondary school premises, school-provided transportation, or areas of facilities while being used exclusively by public or private schools: (a) Any firearm; (b) Any other dangerous weapon as defined in RCW 9.41.250; (c) Any device commonly known as "nun-chu-ka sticks," consisting of two or more lengths of wood, metal, plastic, or similar substance connected with wire, rope, or other means; (d)Any device, commonly known as "throwing stars," which are multipointed, metal objects designed to embed upon impact from any aspect; (e) Any air gun, including any air pistol or air rifle, designed to propel a BB, pellet, or other projectile by the discharge of compressed air, carbon dioxide, or other gas; or (f)(i) Any portable device manufactured to function as a weapon and which is commonly known as a stun gun, including a projectile stun gun which projects wired probes that are attached to the device that emit an electrical charge designed to administer to a person or an animal an electric shock, charge, or impulse; or (ii) Any device, object, or instrument which is used or intended to be used as a weapon with the intent to injure a person by an electric shock, charge, or impulse. (2) Any such person violating subsection (1) of this section is guilty of a gross misdemeanor. If any person is convicted of a violation of subsection (1)(a) of this section, the person shall have his or her concealed pistol license, if any revoked for a period of three years. Anyone convicted under this qubsection is prohibited from applying for a concealed pistol license for a period of three years. The court hall send notice of the revocation to the department of licensing, and the city, town, or county which issued the license. Any violation of subsection (1) of this section by elementary or secondary school students constitutes grounds for expulsion from the state's public schools in accordance with RCW 28A.600.010. An appropriate school authority shall promptly notify law enforcement and the student's parent or guardian regarding any allegation or indication of such violation. Upon the arrest of a person at least twelve years of age and not more than twenty-one years of age for violating subsection (1)(a) of this section, the person shall be detained or confined in a juvenile or adult facility for up to seventy-two hours. The person shall not be released within the seventy-two hours until after the person has been examined and evaluated by the designated mental health professional unless the court in its discretion releases the person sooner after a determination regarding probable cause or on probation bond or bail. Within twenty-four hours of the arrest, the arresting law enforcement agency shall refer the person to the designated mental health professional for examination and evaluation under chapter 71.05 or 71.34 RCW and inform a parent or guardian of the person of the arrest, detention, and examination. The designated mental health professional shall examine and evaluate the person subject to the provisions of chapter 71.05 or 71.34 RCW. The examination shall occur at the facility in which the person is detained or confined. If the person has been released on probation, bond, or bail, the examination shall occur wherever is appropriate. The designated mental health professional may determine whether to refer the person to the county- designated chemical dependency specialist for examination and evaluation in accordance with chapter 0.96A RCW. The county-designated chemical dependency specialist shall examine the person subject ,i the provisions of chapter 70.96A RCW. The examination shall occur at the facility in which the person is detained or confined. If the person has been released on probation, bond, or bail, the examination shall occur wherever is appropriate. --- i--, _.....J. ,.,1.lvfo.0 d1 7An 1/5 5/2/2018 RCW 9.41.280:Possessing dangerous weapons on school facilities—Penalty—Exceptions.(Effective until April 1,2018.) Upon completion of any examination by the designated mental health professional or the county- designated chemical dependency specialist, the results of the examination shall be sent to the court, and the court shall consider those results in making any determination about the person. The designated mental health professional and county-designated chemical dependency specialist hall, to the extent permitted by law, notify a parent or guardian of the person that an examination and evaluation has taken place and the results of the examination. Nothing in this subsection prohibits the delivery of additional, appropriate mental health examinations to the person while the person is detained or confined. If the designated mental health professional determines it is appropriate, the designated mental health professional may refer the person to the local behavioral health organization for follow-up services or the department of social and health services or other community providers for other services to the family and individual. (3) Subsection (1) of this section does not apply to: (a) Any student or employee of a private military academy when on the property of the academy; (b) Any person engaged in military, law enforcement, or school district security activities. However, a person who is not a commissioned law enforcement officer and who provides school security services under the direction of a school administrator may not possess a device listed in subsection (1)(f) of this section unless he or she has successfully completed training in the use of such devices that is equivalent to the training received by commissioned law enforcement officers; (c) Any person who is involved in a convention, showing, demonstration, lecture, or firearms safety course authorized by school authorities in which the firearms of collectors or instructors are handled or displayed; (d) Any person while the person is participating in a firearms or air gun competition approved by the school or school district; (e) Any person in possession of a pistol who has been issued a license under RCW 9.41.070, or is xempt from the licensing requirement by RCW 9.41.060, while picking up or dropping off a student; (f) Any nonstudent at least eighteen years of age legally in possession of a firearm or dangerous weapon that is secured within an attended vehicle or concealed from view within a locked unattended vehicle while conducting legitimate business at the school; (g) Any nonstudent at least eighteen years of age who is in lawful possession of an unloaded firearm, secured in a vehicle while conducting legitimate business at the school; or (h) Any law enforcement officer of the federal, state, or local government agency. (4) Subsections (1)(c) and (d) of this section do not apply to any person who possesses nun-chu-ka sticks, throwing stars, or other dangerous weapons to be used in martial arts classes authorized to be conducted on the school premises. (5) Subsection (1)(f)(i) of this section does not apply to any person who possesses a device listed in subsection (1)(f)(i) of this section, if the device is possessed and used solely for the purpose approved by a school for use in a school authorized event, lecture, or activity conducted on the school premises. (6) Except as provided in subsection (3)(b), (c), (f), and (h) of this section, firearms are not permitted in a public or private school building. (7) "GUN-FREE ZONE" signs shall be posted around school facilities giving warning of the prohibition of the possession of firearms on school grounds. [ 2014 c 225 § 56; 2009 c 453 § 1; 1999 c 167 § 1; 1996 c 295 § 13; 1995 c 87 § 1; 1994 sp.s. c 7 § 427; 1993 c 347 § 1; 1989 c 219 § 1; 1982 1st ex.s. c 47 § 4.] OTES: Effective date-2014 c 225: See note following RCW 71.24.016. Finding—Intent—Severability-1994 sp.s. c 7: See notes following RCW 43.70.540. http://apps.leg.wa.gov/rcw/default.aspx?cite=9.41.280 2/5 5/2/2018 RCW 9.41.280:Possessing dangerous weapons on school facilities—Penalty—Exceptions.(Effective until April 1,2018.) Effective date-1994 sp.s. c 7 §§ 401-410, 413-416, 418-437, and 439-460: See note following RCW 9.41.010. Severability-1982 1 st ex.s. c 47: See note following RCW 9.41.190. RCW 9.41.280 Possessing dangerous weapons on school facilities—Penalty—Exceptions. (Effective April 1, 2018.) (1) It is unlawful for a person to carry onto, or to possess on, public or private elementary or secondary school premises, school-provided transportation, or areas of facilities while being used exclusively by public or private schools: (a) Any firearm; (b) Any other dangerous weapon as defined in RCW 9.41.250; (c) Any device commonly known as "nun-chu-ka sticks," consisting of two or more lengths of wood, metal, plastic, or similar substance connected with wire, rope, or other means; (d) Any device, commonly known as "throwing stars," which are multipointed, metal objects designed to embed upon impact from any aspect; (e) Any air gun, including any air pistol or air rifle, designed to propel a BB, pellet, or other projectile by the discharge of compressed air, carbon dioxide, or other gas; or (f)(i) Any portable device manufactured to function as a weapon and which is commonly known as a stun gun, including a projectile stun gun which projects wired probes that are attached to the device that emit an electrical charge designed to administer to a person or an animal an electric shock, charge, or impulse; or (ii) Any device, object, or instrument which is used or intended to be used as a weapon with the (tent to injure a person by an electric shock, charge, or impulse. (2) Any such person violating subsection (1) of this section is guilty of a gross misdemeanor. If any person is convicted of a violation of subsection (1)(a) of this section, the person shall have his or her concealed pistol license, if any revoked for a period of three years. Anyone convicted under this subsection is prohibited from applying for a concealed pistol license for a period of three years. The court shall send notice of the revocation to the department of licensing, and the city, town, or county which issued the license. Any violation of subsection (1) of this section by elementary or secondary school students constitutes grounds for expulsion from the state's public schools in accordance with RCW 28A.600.010. An appropriate school authority shall promptly notify law enforcement and the student's parent or guardian regarding any allegation or indication of such violation. Upon the arrest of a person at least twelve years of age and not more than twenty-one years of age for violating subsection (1)(a) of this section, the person shall be detained or confined in a juvenile or adult facility for up to seventy-two hours. The person shall not be released within the seventy-two hours until after the person has been examined and evaluated by the designated crisis responder unless the court in its discretion releases the person sooner after a determination regarding probable cause or on probation bond or bail. Within twenty-four hours of the arrest, the arresting law enforcement agency shall refer the person to the designated crisis responder for examination and evaluation under chapter 71.05 or 71.34 RCW and inform a parent or guardian of the person of the arrest, detention, and examination. The designated crisis responder shall examine and evaluate the person subject to the provisions of chapter 71.05 or 71.34 ;CW. The examination shall occur at the facility in which the person is detained or confined. If the erson has been released on probation, bond, or bail, the examination shall occur wherever is appropriate. Upon completion of any examination by the designated crisis responder, the results of the examination shall be sent to the court, and the court shall consider those results in making any http://apps.leg.wa.gov/rcw/default.aspx?cite=9.41.280 3/5 5/2/2018 RCW 9.41.280:Possessing dangerous weapons on school facilities—Penalty—Exceptions.(Effective until April 1,2018.) determination about the person. The designated crisis responder shall, to the extent permitted by law, notify a parent or guardian of the person that an examination and evaluation has taken place and the results of the examination. 'lothing in this subsection prohibits the delivery of additional, appropriate mental health examinations to ie person while the person is detained or confined. If the designated crisis responder determines it is appropriate, the designated crisis responder may refer the person to the local behavioral health organization for follow-up services or the department of social and health services or other community providers for other services to the family and individual. (3) Subsection (1) of this section does not apply to: (a) Any student or employee of a private military academy when on the property of the academy; (b) Any person engaged in military, law enforcement, or school district security activities. However, a person who is not a commissioned law enforcement officer and who provides school security services under the direction of a school administrator may not possess a device listed in subsection (1)(f) of this section unless he or she has successfully completed training in the use of such devices that is equivalent to the training received by commissioned law enforcement officers; (c) Any person who is involved in a convention, showing, demonstration, lecture, or firearms safety course authorized by school authorities in which the firearms of collectors or instructors are handled or displayed; (d) Any person while the person is participating in a firearms or air gun competition approved by the school or school district; (e) Any person in possession of a pistol who has been issued a license under RCW 9.41.070, or is exempt from the licensing requirement by RCW 9.41.060, while picking up or dropping off a student; (f)Any nonstudent at least eighteen years of age legally in possession of a firearm or dangerous weapon that is secured within an attended vehicle or concealed from view within a locked unattended vehicle while conducting legitimate business at the school; (g) Any nonstudent at least eighteen years of age who is in lawful possession of an unloaded firearm, secured in a vehicle while conducting legitimate business at the school; or (h) Any law enforcement officer of the federal, state, or local government agency. (4) Subsections (1)(c) and (d) of this section do not apply to any person who possesses nun-chu-ka sticks, throwing stars, or other dangerous weapons to be used in martial arts classes authorized to be conducted on the school premises. (5) Subsection (1)(f)(i) of this section does not apply to any person who possesses a device listed in subsection (1)(f)(i) of this section, if the device is possessed and used solely for the purpose approved by a school for use in a school authorized event, lecture, or activity conducted on the school premises. (6) Except as provided in subsection (3)(b), (c), (f), and (h) of this section, firearms are not permitted in a public or private school building. (7) "GUN-FREE ZONE" signs shall be posted around school facilities giving warning of the prohibition of the possession of firearms on school grounds. [ 2016 sp.s. c 29 § 403; 2014 c 225 § 56; 2009 c 453 § 1; 1999 c 167 § 1; 1996 c 295 § 13; 1995 c 87 § 1; 1994 sp.s. c 7 § 427; 1993 c 347 § 1; 1989 c 219 § 1; 1982 1st ex.s. c 47 § 4.] NOTES: Effective dates-2016 sp.s. c 29: See note following RCW 71.05.760. Short title—Right of action-2016 sp.s. c 29: See notes following RCW 71.05.010. Effective date-2014 c 225: See note following RCW 71.24.016. Finding—Intent--Severability-1994 sp.s. c 7: See notes following RCW 43.70.540. http://apps.leg.wa.gov/rcw/default.aspx?cite=9.41.280 4/5 5/2/2018 RCW 9.41.280:Possessing dangerous weapons on school facilities—Penalty—Exceptions.(Effective until April 1,2018.) Effective date-1994 sP.s. c 7 §§ 401-410, 413-416, 418-437, and 439-460: See note following RCW 9.41.010. Severability-1982 1st ex.s. c 47: See note following RCW 9.41.190. http://apps.leg.wa.gov/rcw/default.aspx?cite=9.41.280 5/5 5/2/2018 RCW 28a.600.210:School locker searches—Findings. RCW 28a.600.210 School locker searches—Findings. The legislature finds that illegal drug activity and weapons in schools threaten the safety and welfare _f school children and pose a severe threat to the state educational system. School officials need authority to maintain order and discipline in schools and to protect students from exposure to illegal drugs, weapons, and contraband. Searches of school-issued lockers and the contents of those lockers is a reasonable and necessary tool to protect the interests of the students of the state as a whole. [ 1989 c 271 § 244. Formerly RCW 28A.67.300.] NOTES: Severability-1989 c 271: See note following RCW 9.94A.510. 5/2/2018 RCW 28A.600.220:School locker searches—No expectation of privacy. RCW 28A.600.220 School locker searches—No expectation of privacy. No right nor expectation of privacy exists for any student as to the use of any locker issued or assigned to a student by a school and the locker shall be subject to search for illegal drugs, weapons, and contraband as provided in RCW 28A.600.210 through 28A.600.240. 1990 c 33 § 503; 1989 c 271 § 245. Formerly RCW 28A.67.310.1 NOTES: Severability-1989 c 271: See note following RCW 9.94A.510. 5/2/2018 RCW 28A.600.240:School locker searches—Notice and reasonable suspicion requirements. RCW 28A.600.240 School locker searches—Notice and reasonable suspicion requirements. (1) In addition to the provisions in RCW 28A.600.230, the school principal, vice principal, or principal's designee may search all student lockers at any time without prior notice and without a reasonable suspicion that the search will yield evidence of any particular student's violation of the law or school rule. (2) If the school principal, vice principal, or principal's designee, as a result of the search, develops a reasonable suspicion that a certain container or containers in any student locker contain evidence of a student's violation of the law or school rule, the principal, vice principal, or principal's designee may search the container or containers according to the provisions of RCW 28A.600.230(2). 1990 c 33 § 504; 1989 c 271 § 247. Formerly RCW 28A.67.330.] NOTES: Severability-1989 c 271: See note following RCW 9.94A.510. 5/2/2018 RCW 28A.320.127: Plan for recognition,screening,and response to emotional or behavioral distress in students,including possible sexua... RCW 28A.320.127 Plan for recognition, screening, and response to emotional or behavioral distress in :udents, including possible sexual abuse. (1) Beginning in the 2014-15 school year, each school district must adopt a plan for recognition, initial screening, and response to emotional or behavioral distress in students, including but not limited to indicators of possible substance abuse, violence, youth suicide, and sexual abuse. The school district must annually provide the plan to all district staff. (2) At a minimum the plan must address: (a) Identification of training opportunities in recognition, screening, and referral that may be available for staff; (b) How to use the expertise of district staff who have been trained in recognition, screening, and referral; (c) How staff should respond to suspicions, concerns, or warning signs of emotional or behavioral distress in students; (d) Identification and development of partnerships with community organizations and agencies for referral of students to health, mental health, substance abuse, and social support services, including development of at least one memorandum of understanding between the district and such an entity in the community or region; (e) Protocols and procedures for communication with parents and guardians, including the notification requirements under RCW 28A.320.160; (f) How staff should respond to a crisis situation where a student is in imminent danger to himself or herself or others; (g) How the district will provide support to students and staff after an incident of violence, youth –jicide, or allegations of sexual abuse; (h) How staff should respond when allegations of sexual contact or abuse are made against a staff member, a volunteer, or a parent, guardian, or family member of the student, including how staff should interact with parents, law enforcement, and child protective services; and (i) How the district will provide to certificated and classified staff the training on the obligation to report physical abuse or sexual misconduct required under RCW 28A.400.317. (3) The plan under this section may be a separate plan or a component of another district plan or policy, such as the harassment, intimidation, and bullying prevention policy under RCW 28A.300.2851 or the comprehensive safe school plan required under RCW 28A.320.125. [ 2016 c 48 § 1; 2013 c 197 § 4.] NOTES: Finding—Intent-2013 c 197: See note following RCW 43.20A.765. Findings—Intent-2013 c 197: See note following RCW 28A.410.226. Civil liability-2013 c 197: See RCW 28A.310.50 1. http://apps.leg.wa.gov/rcw/default.aspx?cite=28A.320.127 1/1 School Resource and School Security Officers School security personnel are available in many districts and schools to provide and promote safer schools and safer kids. It is important to distinguish among different categories of school safety and security personnel: • School Resource Officer (SRO) is a commissioned law enforcement officer in the state of Washington with sworn authority to make arrests, deployed in community-oriented policing, and assigned by the employing police department or Sheriff's Office to work in school to address crime and disorder problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary schools. SRO funding can come solely from the school district or law enforcement agency, or from a combined funding source. • School Security Officer (SSO) also called Campus Safety Officer (CSO) is employed by the local school district for the purpose of maintaining order and discipline, preventing crime, investigating violations of school rules or policies, and detaining students violating the law or school board policies on school property or at school-sponsored events. Many SSOs and CSOs work in concert with SROs or local street officers to enforce rules or laws. A School Security Officer is also responsible for attempting to maintain the safety, security, and welfare of all students, faculty, staff, and visitors in an assigned school. Some SSOs or CSOs may be armed and carry tools on their belt similar to a sworn law enforcement officer; however, they do not have sworn authority or powers of arrest. • Private Security Firm Some schools or districts may also hire out their security efforts to private security firms. Personnel may function in much the same way as SSOs or CSOs, but they are employed by or through the private company. At times, private security may be hired to work times other than regular school hours. Within the state of Washington, training for SROs and SSOs is most often done through the Criminal Justice Training Commission. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: DCD EXT: 571 BRIEFING DATE: May 7, 2018 No Previous Briefing Item: News Release from the Mason County Historic Preservation Commission for National Historic Preservation Month Event on May 19tH Background: The Mason County Historic Preservation Commission and the City of Shelton Historic Preservation Board are hosting a special National Historic Preservation Month event at the Shelton Civic Center on Saturday May 19tH Budget Impacts: None (expenses to be covered by the Miscellaneous line item in the HPC budget) Recommended Action: Staff will read attached News Release at the May 15, 2018 BOCC meeting. Attachments: New Release Briefing Item Summary Form Hist Pres Month.doc NEWS RELEASE May 15, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Historic Preservation Month Event The Mason County Historic Preservation Commission and the City of Shelton Historic Preservation Board are pleased to announce a joint Historic Preservation Month Event on May 19, 2018 at the Shelton Civic Center between 10:00 a.m. and 1:45 p.m. The Mason County Historic Preservation Commission and the City of Shelton Historic Preservation Board will be co-hosting a roundtable discussion for Mason County historic preservation related organizations for the purpose of exchanging information on the mission of each organization, developing networking opportunities and the identification of resources in support of historic preservation projects. Our special guest speaker, Mr. Greg Griffith, Deputy State Historic Preservation Officer will present the Washington State Department of Historic Preservation and Archeology mission, preservation programs and an update on the Washington State Historic Preservation Plan. The event is open to the public and we hope to see you there. Where: Shelton Civic Center When: May 19th, 2018 10:00 a.m. to 1:45 p.m. Questions should be directed Michael MacSems at 427-9670 ext. 571. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: Community Services EXT: 571 BRIEFING DATE: May 7, 2018 ITEM: Appoint Susan Lenere Stanley to fill a vacant seat on the Mason County Historic Preservation Commission. This term will expire in November 2020. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Historic Preservation Commission is a seven (7) member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently the MCHPC has a vacant seat. Ms Stanley attended the MCHPC's April 12th meeting. At the meeting the MCHPC members informally encourage Ms Stanley to apply to be appointed to the MCHPC, which she has done. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: At the May 15th BOCC meeting, appoint Susan Lenere Stanley to the Mason County Historic Preservation Commission to fill the balance of a term ending in November 2020. ATTACHMENTS: Application from Susan Lenere Stanley. 2018 HPC membership list. Briefing Item Summary Form Appointments 11 23.doc cc:CMMRS Neatherlin,Shutty&Drexler r/ , �60x Co ti q Clerk MASON COUNTY COMMISSIONERS VEevE® 411 NORTH FIFTH STREET SHELTON WA 98584 FEB o B 2010 _ — Fax 360-427-8437, Voice 360-427-9670, Exf. 419,,275-4467 or 482-5269 IB54 'j/ Mason County Commissioners AM SEEKING APPOINTMENT TO M&NSN "S�O k:�'-\C NAME: � J S I ADDRESS: S _ PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: J�D-- AREA IN THE COUNTY YOU LIVE) E-MAIL: �ti�g�o� q� y� � �W ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) ��R� ��• �� R� �t� S COMPANY: `��r� � POSITION: iJ.� COMPANY: IRS •`�`��• � '� � OSITION: � ----------------------`--------------- ------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: i What interests,skills do you wish to offer the Board, Committee,or Council? k V Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours l (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be I able to attend such trainings? •�rrs� �IC �` e` er^� Realistically, how much time can you ive tQthis position?p QuarterlyMonthly ' Weekly Daily Office Use Only I Appointment Date Signature Date Term Expire Date I i 2018 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2018 91 E Morris Creek Dr. Belfair,WA 98528 stephvanb@hotmail.com Works for Squaxin Cultural Resources,formerly with USFS Steve Rose Vice Chair Nov 2019 P.O.Box 1215 Allyn,WA 98524 STEVE—E—ROSE@hotmail.com Vacant Seat Nov 2020 Patricia Jerrells Nov 2019 320 SE Nighthawk PI Shelton,WA 98584 Trisha7of9@hotmail.com Edgar Huber Professional Expertise Nov 2020 111 SE Emerald Drive Shelton,WA 98584 ehuber@sricrm.com Principle Investigator/Project Manager at SRI Lorilyn F.Rogers Nov 2019 W 229 Wyandottte Shelton,WA 98584 lukesgang@comcast.net Rick Calvin Chair Nov 2018 2461 E Grapeview Loop Rd Grapeview,WA 98546 calvinsteely@aol.com Rhonda Foster Ex-Officio Member THPO Squaxin Tribe SE 70 Squaxin Ln Shelton,WA 98584 rfoster@sgaxin.us Kris Miller Ex-Officio Member THPO Skokomish Tribe N 541 Tribal Center Shelton,WA 98584, Shlanayl@skokomish.org MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: Community Services EXT: 260 BRIEFING DATE: 5/7/18 PREVIOUS BRIEFING DATES: 3/19/18 If this is a follow-up briefing, please provide only new information ITEM: Resolution creating an Advisory Board for funding related to Housing, Homelessness, Mental Health and Chemical Dependency EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Updated resolution, citizen application and press release BUDGET IMPACTS: none RECOMMENDED OR REQUESTED ACTION: 1. Provide input on whether the citizen advisory board member's final approval is by the County Commissioners or Advisory Board. 2. Approval to move the resolution to the action agenda 3. Approval to read the press release at the action agenda meeting on 5/8/18 ATTACHMENTS: 1. Resolution 2. Citizen application 3. Press Release Briefing Summary 4/30/2018 Citizen Application: Housing & Behavioral Health Advisory Board MASON COUNTY COMMUNITY SERVICES Email or scan to: Todd Parker at tparker@co.mason.wa.us Name: Mailing Address: Street Address City Cell Phone: Alternate Phone: Email Address: Occupation: 1. Please check the following boxes to certify that you: ❑ Are a resident of Mason County ❑ Have no direct affiliation with any organization applying for Housing, mental health or chemical dependency grant funding through Mason County (Work for, relative employed at or currently serve on the Board of) • Are willing to learn about services for people with housing and human services needs • Can commit time to a four-year term, monthly meetings and special meetings as called 2. Describe your experience with, qualifications, skills, and/or awareness in the following areas (If relevant, job title and years experience are sufficient) • Strategic planning • Evaluating performance measures Signature: Date: • Affordable housing in Mason County • Social services for people experiencing homelessness • Social services for people experiencing challenges with Mental Illness and/or Chemical Dependency • What do you hope to accomplish as an Advisory Board Member? • Outline the key items you think are needed to end homelessness in Mason County. Signature: Date: NEWS RELEASE May 8, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Housing and Behavioral Health Advisory Board In a continuous effort to improve the health and quality of life of Mason County residents, the Mason County Board of Commissioners has adopted a resolution forming a Mason County Housing and Behavioral Health Advisory Board. The Advisory Board will solicit membership from the following sources: • One County Commissioner, designated as Chair, voting in case of a tie; • One City Council Member; • One Board of Health member that is not a county commissioner; • One representative from a social services funding organization; and • Mason County resident, not employed by Mason County, but not to exceed one resident per district. Citizens must complete a Citizens Application all applicants shall be selected through the Advisory Board; and • All members shall serve a four-year term. The Housing and Behavioral Health Advisory Board shall review and develop recommendations to Mason County's Depart of Community Services and County Commissioners in the areas of: a. Funding prioritization and gap identification which can be addressed utilizing available funding sources; b. Requests for Proposals (RFP): review, evaluate, score and provide funding recommendations to Mason County Community Services to ensure funding is prioritized in the areas of greatest need; c. Set community and program goals and ensure alignment of strategic plans; d. Examine and evaluate the identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals; e. Development and/or approval of Policies and Procedures related to the request for proposal process, contract monitoring, performance and corrective actions; and f. Define opportunities to better manage services and expected outcomes. A report containing recommendations on funding priorities should be received by the Board of Commissioners by January 31, of each calendar year beginning in 2019, unless extended by the Board of Commissioners. Advisory Board meetings shall be subject to the Open Public Meetings Act and members will be required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act trainings made available by Mason County. Interested citizens may obtain an application on the Mason County website at www.co.mason.wa.us or emailing tparker@co.mason.wa.us. Applications will be accepted until June 30, 2018. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner Resolution No. A Resolution Establishing a Mason County Housing and Behavioral Health Advisory Board on Housing, Homelessness, Mental Health and Chemical Dependency Treatment WHEREAS, housing is a factor that influences health (i.e. a social determinate of health), especially affordable housing, and is a community challenge that is common to all low-income housing, homeless, mental health, and chemical dependency providers; WHEREAS, Mason County receives approximately $1,800,000 through the Consolidated Homeless Grant, local document recording fees and the 1/10 of 1% Sales and Use Tax (i.e. Treatment Sales Tax) for mental health and chemical dependency treatment; WHEREAS, Document Recording Fee statute RCW 43.185C.050 - Local Homeless Housing Plans section (2)(g) requires counties to measure progress through the "Development and management of local homeless plans including homeless census data collection; identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals"; WHEREAS, previous groups that were formed to identify needs, develop plans, and evaluate request for proposals and make funding recommendations have varied each year resulting in challenges in consistency; WHEREAS, the Mason County Board of Commissioners wishes to form an Housing and Behavioral Health Advisory Board to strategically align the housing, homelessness, mental health and chemical dependency grant awards to improve the health of Mason County residents; NOW, THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners that a Mason County Housing and Behavioral Health Advisory Board be established with the following sources for membership: • One County Commissioner, designated as Chair, voting in case of a tie; • One City Council Member; • One Board of Health member that is not a county commissioner; • One representative from a social services funding organization; and • Mason County resident, not employed by Mason County, but not to exceed one resident per district. Citizens must complete a Citizens Application all applicants shall be selected through the Advisory Board; and • All members shall serve a four-year term. Mason County elected officials, department directors, staff, non-profit Executive Directors and Board Members should serve as a resource to the Housing and Behavioral Health Advisory Board and attend meetings as requested. The Housing and Behavioral Health Advisory Board shall review and develop recommendations to Mason County's Depart of Community Services and County Commissioners in the areas of: a. Funding prioritization and gap identification which can be addressed utilizing available funding sources; b. Requests for Proposals (RFP): review, evaluate, score and provide funding recommendations to Mason County Community Services to ensure funding is prioritized in the areas of greatest need; c. Set community and program goals and ensure alignment of strategic plans; d. Examine and evaluate the identification of goals, performance measures, strategies, and Resolution No. costs and evaluation of progress towards established goals; e. Development and/or approval of Policies and Procedures related to the request for proposal process, contract monitoring, performance and corrective actions; and f. Define opportunities to better manage services and expected outcomes. A report containing recommendations on funding priorities should be received by the Board of Commissioners by January 31, of each calendar year beginning in 2019, unless extended by the Board of Commissioners. Housing and Behavioral Health Advisory Board meetings shall be subject to the Open Public Meetings Act and members will be required to attend, at no cost to themselves, Open Public Meetings Act and Public Record Act trainings made available by Mason County. Dated this th day of May, 2018. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Terri Drexler, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Debbie Riley DEPARTMENT: Community Services/Environmental Health EXT: 358 BRIEFING DATE: May 7, 2018 PREVIOUS BRIEFING DATES: None ITEM: Permission to fill an Environmental Health Specialist position that will become vacant on May 18, 2018. EXECUTIVE SUMMARY: Environmental Health Specialist, Maria Machado, has resigned effective May 18, 2018. She accepted a position at Thurston County Health and Human Services in their solid waste program. Cost Impact to the County: This position is budgeted and is mostly funded through Local Solid Waste Financial Assistance (formerly Coordinated Prevention Grant) from the Department of Ecology and the solid waste tipping fee that is used as the grant match. RECOMMENDED OR REQUESTED ACTION: Allow staff to post, advertise and hire an Environmental Health Specialist. We would suggest using the recruitment that is currently open to replace Staci McDowell who left for a position in Kitsap County on April 27, 2018 to fill both of the open positions. Attachment: None Briefing Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Debbie Riley DEPARTMENT: Community Services/Environmental Health EXT: 358 BRIEFING DATE: May 7, 2018 PREVIOUS BRIEFING DATES: None ITEM: News release for Oakland Bay Day on Sunday, June 3, 2018. EXECUTIVE SUMMARY: Mason County Environmental Health Water Quality program is partnering with other groups and agencies to provide a fun, educational experience at the Bay Shore Preserve. This has become an annual event. Cost Impact to the County: None, environmental health staff attending the event will be paid under a water quality grant deliverable for education and outreach. RECOMMENDED OR REQUESTED ACTION: Add the new release to the May 15, 2018 Board of County Commissioners agenda to be read into the record. Attachment: News release Briefing Summary NEWS RELEASE May 15, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Oakland Bay Day Join us for this free, fun, family-friendly celebration of the natural and cultural resources of Oakland Bay and the surrounding watershed. Visit with local resource agencies, community groups, and nonprofits for more information and tips to protect and enjoy Oakland Bay and local wildlife. Sunday, June 3rd 11 AM- 3 PM Bayshore Preserve 3800 WA Route 3, Shelton, WA 98584 Hosted by Capitol Land Trust Contact Mason County Community Services, Environmental Health with any questions: Shelton 360-427-9670 ext. 581, Belfair; 360-275-4467, or Elma 360-482-5269 Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner PUBLIC WORKS MONDAY MAY 7.2018— BRIEFING ITEMS FROM PUBLIC WORKS . .... ..... . (For Commissioners Meeting May 15,2018) Items for this meeting are due to Diane Zoren on Wednesday,May 9, 2018 4.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS (None) 8.0 APPROVAL OF ACTION ITEM • Resolution to increase Solid Waste Petty Cash. • Cooperative Purchase Agreement allowing King County to purchase good and/or services off contracts that Mason County has procured through the competitive bid process. 9.0 OTHER BUSINESS (None) 10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None) DISCUSSION ITEMS: • 2018 Annual Construction Program Amendment Attendees: Commissioners: Public Works: Other Dept.: Press: Public: _Randy Neatherlin Jeny Hauth List below: List below List Below: Kevin Shutty John Huestis Terri Drexler _Bart Stepp Others-List below: MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Bart Stepp, Deputy Director/Utilities &Waste Management DEPARTMENT: Public Works EXT: 207 BRIEFING DATE: May 7, 2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: INCREASE SOLID WASTE PETTY CASH PETTY EXECUTIVE SUMMARY: Currently, the Shelton Transfer station, Hoodsport, Belfair & Union Drop Box Stations share a petty cash bag of $250, now that Hoodsport is open on Sundays, the $250 is not enough to make change for the weekend. Public Works would like to up the petty cash bag to $450 to accommodate the solid waste services on the weekends (as of now we end up with all big bills, due to the bank being closed). BUDGET IMPACTS: $200.00 RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the attached resolution to amend Resolution No. 85-17 and increase the Utilities & Waste petty cash to $450. ATTACHMENTS: Resolution Resolution No. 85-07 Briefing Summary 5/2/2018 Y* RESOLUTION NO. AMENDING RESOLUTION NO.85-17 MASON COUNTY UTILITIES&WASTE MANAGEMENT CASH DRAWERS WHEREAS,Mason County Department of Utilities&Waste Management has the operation of the Mason County Solid Waste Facilities,and WHEREAS,due to an increase in traffic at the Transfer Station&Drop Box Stations,it is necessary to have additional cash on hand in order to adequately operate the attendance stations. NOW THEREFORE BE IT RESOLVED THAT the following cash drawers be amended for the Mason County Solid Waste Facilities: SHELTON TRANSFER STATION BAG 1 Cash Drawer from $250.00 to $250.00 SHELTON TRANSFER STATION BAG 2 Cash Drawer from $250.00 to $250.00 BELFAIR DROP BOX STATION Cash Drawer from $250.00 to $250.00 UNION DROP BOX STATION Cash Drawer from $200.00 to $200.00 HOODSPORT DROP BOX STATION Cash Drawer from $200.00 to $200.00 EXTRA CHANGE BAG Cash Drawer from $250.00 to $450.00 MASON CO ADMIN BUILDING Cash Drawer from $25.00 to $25.00 Total $1,425.00 to $1,625.00 EFFECTIVE this day of ,2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy Neatherlin,Chair Elisabeth(Lisa)Frazier, Terri Drexler,Vice Chair Mason County Treasurer ATTEST: Kevin Shutty,Commissioner Melissa Drewry,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief DPA C: Accounting,Treasurer,Public Works,Budget&Finance .r i RESOLUTION NO. - lT TO AMEND RESOLUTION 460-07 MASON COUNTY UTILITIES&WASTE MANAGEMENT CASH DRAWERS E E WHEREAS,Mason County Department.of Utilities&Waste IVlanagement has the operation:of the Mason County Solid Waste Facilities,and WHEREAS;due to.a change in operations it is necessary to.have additional cash to operate the attendance stations at the Transfer Station&Drop Box Stations. NOW THEREFORE.SETT RESOLVED THAT the following cash drawers be amended for the Mason County Solid Waste Facilities: SHELTON TRANSFER STATION BAG I Cash Drawer from $250.00 to $250:00 SHELTON TRANSFER STATION BAG 2: Cash Drawer from $250.00 to $250.00 BELFAIR DROP BOX STATION Cash Drawer from $250,00 to $250.00 UNION DROP.BOX STATION Cash.Drawer from $200.00 to $20:0.00 HOODSPORT DROP BOX.STATION Cash Drawer from $0 to $200.00 EXTRA.CHANGE.BAG Cash:Drawer from $250.00 to $250..00 MASON CO ADMIN BUILDING Cash Drawer from $25.00 to $25.00 "Total $1,225:007 to $1,425.00 t 1 EFFECTIVE this day of ,2017. BOARD OF T'Y COMMISSIONERS, 1 t Kevin S6 11 Chain TesriprexIer,o missioner r s R!*., Neatherlin,Commissioner ATTEST. l Elisabeth(Lisa)Frazier,Mason County Treasurer i ATTEST: Mel ssa ry,Clerkkf the Board APPROVED AS TO FORM: Tim White ea ,dhief DPA i G: Accounting;Treasurer;Public Works,.Budget&Finance I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: John Huestis, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: May 7, 2018 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing,please provide only new information,) ITEM: Cooperative Procurement Agreement with King County EXECUTIVE SUMMARY: RCW 39.34.030 permits public agencies to enter into agreements with one another for joint or cooperative action to purchase various goods and/or services. The other agencies must have already competitively secured bids and have contracts in place (vendor must also agree to participate). The awarding agency does not assume responsibility for orders placed by the secondary public agency and the secondary agency is responsible for compliance with statutes (including bid limits) governing the purchase it is trying to secure. Currently, there is a cooperative agreement between Mason County and King County that allows Mason County to purchase off contracts that King County has procured through the competitive bid processing (Commissioners approved June 2, 2015). King County would like to do the same and is requesting Mason County allow King County to purchase off Mason County contracts procured through the competitive bid process. The agreement remains in effect unless terminated by either party with thirty (30) days prior written notice. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to execute the Cooperative Purchasing Agreement between Mason County and King County extending the right to cooperatively purchase goods and/or services award through one another through competitive bidding process. Attachment: Agreement Briefing Summary Agreement No.18-05 INTERLOCAL COOPERATIVE PURCHASING AGREEMENT In accordance with Chapter 39.34 RCW, Mason County and King County agree to a cooperative governmental purchasing agreement for various goods and services using Mason County's competitively awarded contracts. Mason County therefore extends the use of its contracts to King County to the extent provided by law and upon the following terms 1. Pursuant to RCW 39.34.030,Mason County hereby extends to King County the right to cooperatively purchase goods and services under contracts awarded by Mason Cour*ythrough competitive bidding process and which contain a provision informing bidders that other public agencies shall have the right to cooperatively purchase the goods and/or services upon the same accepted price,terms and conditions, exclusive of freight and transportation fees. Z. The vendors) agree to extend to King County the terms and conditions of Mason County's contract(s). 3. King County accepts responsibility for compliance with any additional or varying laws and regulations governing its purchase. Any purchases by King County shall be by a purchase order from King County and directed to the vendor. 4. Mason County shall not be liable or responsible for specification, delivery, payment or any other aspect of cooperative purchases by King County. This agreement may be revoked by either party with thirty (30) days prior written notice. Accepted for: Mason County Accepted for: King County Randy Neatherlin Danielle Hinz Chair Chief Procurement cer 1-1 Date: Date: Mason County King County Procurement&Payables 100 W Public Works Drive Section Shelton, WA 98584 401 V Ave, MS-CNK-ES-0340 Email: kellem@co.mason.wa.us Seattle, WA 98104 Email: Procurement.Webao kingcounty.gov Department of Public Works Mason County Board of County Commissioners Weekly Briefing May 7, 2018 ISSUE: 2018 Annual Construction Program Amendment. BRIEFING PURPOSE: Public Works requests the addition of seven projects to the 2018 Annual Construction Program. Three of the projects are on the 6-Year TIP and familiar to the Board and four are new. This briefing is to share information about the proposed project additions, answer any questions, and receive direction from Commissioners. BACKGROUND: Unanticipated funding and schedule changes have resulted in a need to amend the Annual Construction Program in order to comply with the requirements of WAC 136-16-020 and maintain our Standard of Good Practice with the County Road Administration Board. Projects 1 —3 have been on previous construction programs but not carried onto the 2018 plan. Projects 4—6 are new projects associated with new funding sources not anticipated at the time of the 2018 Annual Construction Program adoption. Project 7 is a new project. Following are more project details: 1. Programmatic Safety Guardrail Improvements— HSIP Grant Funded This project was scheduled to be constructed in 2017, but the project was delayed due to staffing availability. Work includes installing, upgrading, or replacing guardrail on Bear Creek Dewatto Rd and Arcadia Rd at various locations. 2. Programmatic Safety Clear Zone— HSIP Grant Funded This project was scheduled to be constructed in 2018, but the Right-of-Way phase will not be completed until winter 2018. The project will continue through design, environmental permitting, and right-of-way, so the project will still need to be on the Annual. Work includes flattening slopes, installing guardrail, and removing trees/stumps within the clear zone on Bear Creek Dewatto Rd. 3. Trails Rd Alternative Study This Study was scheduled to take place in 2017, but was delayed due to staffing availability. SCJ Alliance is currently working on the alternative analysis and the information will be presented before the end of the year. 4. Satsop Cloquallum Mitigation — FEMA Grant Funded This project was not scheduled for construction in 2018, because a necessary environmental permit was not expected to be received in time for the construction season. Work includes installing piling and Large Woody Debris as mitigation work for the previously installed embankment protection project during an emergency in 2015. John Huestis, PE, Deputy Director/County Engineer -1- 05.02.18 Department of Public Works 5. Deegan Rd West Culvert Replacement—FBRB Grant Funded Unexpected grant funding was received by the Department of Fish and Wildlife to replace a culvert on Deegan Rd West. Design will take place in 2018 and the project will be constructed in 2019. 6. Shelton Valley Rd Culvert Replacement—RCO Funded Unexpected grant funding was received by the Recreation and Conservation Office to replace a culvert on Shelton Valley Rd. Design will take place in 2018-2019 and the project will be constructed in 2020. 7. Rossmaier Bridge Due to the new federally mandated load rating requirements for Specialized Hauling Vehicles, we were required to restrict certain loads from crossing the Rossmaier Bridge on Deckerville Rd. This has caused a 6 mile detour for truck traffic and is causing severe maintenance issues on the detour route. The bridge is currently being analyzed to determine if the bridge can be retrofit to increase the carrying capacity of the bridge, or if it needs to be replaced. The below funds will continue that analysis into the design phase of the project. BUDGET IMPACTS: Adding these projects to the 2018 Program will result in a net increase of$233,000 in 2018 and a net increase of$280,000 in 2019 due to pushing the Clear Zone project out one year. Only two projects are funded 100%with the Road Fund: Trails Rd Alternative Study and Rossmaier Bridge. Public Works believes it is important to move on both projects this year. BUDGET IMPACTS PROJECT GRANT EXPENDITURE REVENUE 1. Programmatic Safety—Guardrail Improvements $246,000 $482,000 2. Programmatic Safety—Clear Zone -$220,000 -$500,000 3. Trails Rd Alternative Study $100,000 4. Satsop Cloquallum Mitigation $389,000 $450,000 5. Deegan Rd West Culvert Replacement $40,000 $50,000 6. Shelton Valley Rd Culvert Replacement $24,000 $30,000 7. Rossmaier Bridge $100,000 TOTAL $479,000 $712,000 NET IMPACT $233,000* *The increase to the budget will be taken out of the Beginning Fund Balance. WHAT NEXT: No action is requested at this time. If the Board wishes to proceed, we will prepare an amended Annual Construction Program and schedule a Hearing. Additionally, we will bring a proposal to a future briefing for adjusting the 2018 budget to allow for this work. --._.........................._ _._ — —— John Huestis,PE,Deputy Director/County Engineer -2- 05.02.18 ANNUAL CONSTRUCTION PROGRAM FOR 2018 TOTAL$'S COUNTY>> MASON A TOTAL COSTRUCTION DONE-columns(13)+(14) $ 3,970,000 DATE RECOMMENDED PROG.SUBMITTED B COMPUTED COUNTY FORCES LIMIT $ 1,269,756 DATE OF ENVIRONMENTAL ASSESSMENT C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 190,000 DATE OF FINAL ADOPTION ORDINANCE/RESOLUTION NO. DATE OF AMENDMENT (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) f O n C3 < SOURCES OF FUNDS ESTIMATED EXPENDITURES q� z FF ED CO Q W G Ov 2 Z z j ¢ �- ROAD SEGMENT INFORMATION W W CONSTRUCTION a Z o f PROJECT NAME a w a 2 OTHER FUNDS a 2 W N COUNTY PE&CE RIGHT OF WAY GRAND TOTAL G ROAD PROGRAM COUNTY Z O W W AMOUNT (595.10) (595.20) CONTRACT (ALL 595) Z a O FUNDS SOURCE FORCES Cs- ROAD# ROAD NAME BMP EMP FFC (Miles) a Ol 1 Programmatic Preservation HMA Overlays 325.000 700.000 �-Sirt- - 135,000 ,. � 0-... -. 91720 john's Prairie Road 0.55 2.60 07 2.05 1 MMA E 52210 Mason Lake Road 1.35 2.85 07 1.50 HMA E 02 1 Programmatic Safety 798M Bear Creek Dewatto Road 5.20 6.70 07 1.50 SAFETY E 50,000 20,000 HSIP 60,000 10,000 0 0' 70,000 79800 Bear Creek Dewatt.Road 0.00 5.20 07 5.20 SAFETY E 226,000 200,000 46,000 0 380,000 0, 426.000 91100 Arcadia Road 3.50 6.00 07 2.S0 SAFETY E 10,000 46,000 6,000 0 50,000 0 56,000 03 1 Unplanned Small Capital Projects _ Other E 100,000'' 0 10,000 51000 45,000 40,000 100,000 04 1 Unplanned[I «Repair/Replacement OR,FP 1 200,000 0 40,000 10,000 0 150,000 200,000 OS I Highland Rd Culvert 04450 Highland Road 1.40 1.50 07 0.10 DR,FP 1 3,900 35,000 RAP 38,900 0 0 0 38,900 06 2 Matlock-Brady Phase 1(CRP 1970) 9D100 Matksck-Brady Road 26.37 27.60 07 1.23 3R 1 1,140,000 1,000,000 RAP 200,000 1101000 1,1130,000 0 2,140,000 07 5 Wait Area Sidewalks 98250 Old Belfair Highway 0.00 0,10 07 0.10 Other E 185,000 25,000 15,000 145,000 185,000 OB SatsopCloquallumMiligation 02000 m .01 00 44 - SalsopCloqualluRoaO 7.70 7.70 OB 0. ENV E - 61,000 389,000 FEMA 10, 11 0 0,000 D 450,000 01 -. 09 Deegan Rd West Culvert Replacement 06110 Deegan Road West 2.30 2.40 09 0.10 DR,FP 1 10,000 40,000 FBRB 40,000 10,000 0 0 50,000 10 1 Shekon Valley Rd Culvert Replacement 05930 Shehon Valley Road 2.00 2.10 08 0.10 DR,FP I 6,000 24,000 SF8D 30,000 0 0 0 30,000 11 Trails Road Alt.Route Analysis N/A 5 100,000 0 100,000 0 0 0 100,000 --- -- 1- (- - - - --- f --L _ I - -- 1--- - -I - --- 12 Rossmaier Bridge 00800 Deckerville Rd 0.50 0.60 OB 0.10 BR 1 100,000 0'. 100,000 0 0 0 100,000 PRE-REDUCTIONS PAGE/PROGRAM TOTALS,CONSTRUCTION 2,516,9001 2,454,000 940,9001 160,0001 3,780,0001 190,0001 4,970,900 CRAB FORM#3,MC REVISED 5/2/2018