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Home My WebLink About2018/04/16 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 16,2018 Monday,April 16,2018 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Executive Session from 9:00 a.m. to 9:28 a.m.with Tim Whitehead,Chief Deputy Prosecuting Attorney 9-15 9:28 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Frank briefed the Board on House Bill 2261 which allows the County to assist Housing Authorities without being considered a gifting of funds.He noted that the treasurer currently has $15,000 in her trust account from the Housing Authority.Kathy Haigh is looking into more information regarding the best way to set up the Housing Authority Board. • Budget Advisory Group.There has been more interest and it was decided to add a news release extending the application date on the April 17,2018 regular meeting. • Frank announced that the item to set a hearing to re-establish Mason Lake Management District was on the agenda in error. • Ross McDowell redistributed a copy of the contract for Mell's Chevrolet as the owners name was misspelled on the original.The Board signed the corrected version as it was already passed at the April 10,2018 meeting. • Bases at MCRA.Frank said there are three pitching mounds for women's softball which are becoming a safety hazard for pitchers.He proposed three movable bases which lock into concrete and can be moved.Each one is estimated at$100. • Frank addressed the Criminal Justice Treatment Account being briefed later in the day.He explained that she will be talking about where the funds are being spent.Cmmr.Drexler and Frank had a short discussion about possible accounts for these funds and the possibility for reimbursement. • Frank said he met with the Veterans Board and they are considering a larger allotment next year and may attend a meeting soon to discuss this finther. • Cmmr.Drexler announced that Mason County Evaluation and Treatment Center has increased in cost to$849,000 because of a reinterpretation by the Department of Health.The Department of Commerce had a grant turned back from Walla-Walla and has suggested Mason County apply for it. • The Board requested the application from Theresa Ehrich for the Behavioral Health Organization be removed from the April 17,2018 agenda due to questionable information.Cmmr.Neatherlin asked that HR contact Theresa regarding the reasoning. 9:45 9:57 A.M. WSU—Noxious Weed Control—Pat Grover Commissioners Neatherlin,Drexler and Shutty were in attendance. • Patricia brought forward a professional services contract and asked to move it forward to the action agenda.The Board agreed to move forward for the April 24,2018 meeting. 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Ben Johnson discussed a draft letter he presented at the Board of Health in regards to locking up canned air and"poppers".Instead of creating a policy,he is hoping to partner with the stores to work together.Cmmr.Shutty suggested delivering the letters in person to stores.It was agreed to have this letter read aloud at the April 24,2018 meeting. • Lydia Buchheit briefed changes made to the Mental Health Fund Resolution per the Board.Cmmr. Shutty asked the updated policy information be in the agenda packet. • Cmmr.Drexler spoke about Public Benefit Rating System and the hearing being held by the Planning Advisory Commission(PAC).Cmmr.Neatherlin and Shutty said they would like the PAC hold off on their vote due to public outreach letters not being sent as previously discussed. 10:30 A.M. BREAK 10:45 A.M. Public Works-Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • Jerry discussed the Belfair Sewer financial plan,stating that City of Bremerton will be paying for $33,939 of the$64,000 needed.He said that recently a$19,000 claim was paid from a 2016 incident which means a budget supplement will be necessary to cover the Mason County funds. Frank said there is the ability in REET 1 or REET 2 to cover the necessary amount.Jerry invited the Board to an upcoming meeting to discuss the plan. • Loretta Swanson talked about the information Terry Conely was able to find about allowing Private Line Utility Occupancy Permits to be approved without a public hearing.Cmmr.Drexler said administrative approval would be fine as long as the Board is briefed on the permit.Cmmr. Neatherlin and Cmmr. Shutty said they would like to be briefed and have the permits on the action agenda. • Loretta questioned the possibility of franchise renewal being done by administrative approval. New franchises would still be done per hearing.Cmmr.Neatherlin said he would like cable separated from the administrative approval process so it is still handled by hearing. • Bart Stepp addressed recycle material values noting that Mason County Garbage would like to add surcharges for various items,meaning a contract amendment would be necessary.Cmmr. Neatherlin asked to table this discussion until Bart could bring in some more information and numbers. • Cyndi Ticknor announced that the sign shop position was posted and filled by Michael Leeber from the road crew. She asked the Board if it was acceptable to hire for Michaels old spot;they said yes.Cyndi announced that an employee will be retiring soon and she would like to hire someone before the retirement to be trained.Cmmr.Neatherlin suggested opening an apprenticeship position.Cyndi voiced concern over the fact that some road crew would like this position and cannot both work and do an apprenticeship. • Jerry said that during Jennifer Beierles transition to Support Services,Public Works will need her assistance from time to time.Jerry asked permission to post her position immediately. -11!30 A.M. Pae 11 , ...taro WegEf ree Develepment BoardDerek Epps Gemmissioner-Diseussien as needed ':"�z. 11:43 a.m. Law Library-Peter Jones Commissioners Neatherlin,Drexler and Shutty were in attendance. Cmmr.Neatherlin briefed the contract with Thomson Reuters-West.Cmmr.Drexler and Shutty agreed this should move forward.Discussion was had about which fund should be used. 245 12:00 P.M Criminal Justice Treatment Account-Renee Cullop/Judge Goodell Commissioners Neatherlin,Drexler and Shutty were in attendance. • Judge Goodell said that as he understands,the CJTA funds are managed by the BHO and can instead be managed by the Commissioners.He said the BHO has been giving them very limited information on what the treatment court budget is which is concerning for the remainder of the year.Renee stated that if the Board decides to handle the new contract,the state needs to know by April 23,2018. Cmmr.Neatherlin asked that this topic be added to the action agenda for April 17`h.Cmmr.Drexler said if the item passes she will write and send the necessary letter to notify the state. Commissioner Discussion—as needed • Cmmr. Shutty asked that Cmmr.Drexler contact the architects for the Mason County Evaluation and Treatment Center about the proposed changes and building code updates.He noted that he has attempted to contact them and has received no response. • Cmmr.Neatherlin and Cmmr.Drexler talked about the grant obtained by the Health Department and their plan for the funds. Respectfully submitted, I Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Rand Neatherlin 4T� Drexler Kevin Shutty Chair Commissioner Commissions