HomeMy WebLinkAbout2018/04/30 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of April 30, 2018
Monday, April 30, 2018
Commission Chambers
9:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Litigation
9:30 A.M. Support Services — Frank Pinter
10:00 A.M. Community Services — Dave Windom
10:30 A.M. BREAK
10:40 A.M. Sheriff's Office — Chief Dracobly
11:00 A.M. Public Works — Jerry Hauth
Utilities & Waste Management
11:45 A.M. Mason County Economic Development Council
Commissioner Discussion — as needed
BREAK— NOON
2:00 P.M. Sheriff's Office — Chief Hanson
Commissioner Discussion — as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 04/26/18 at 1:06 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
April 30, 2018
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
We have changed the packet format so that it is an interactive document. Please
click on the agenda item which then takes you to the cover sheet of that section in
the document. To get back to the agenda, hit your "home" key on the keyboard.
Please see draft briefing agenda for schedule.
CoU�a .
Mason County Support Services Department Budget Management
► 411 North 5th Street Commissioner Administration
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
April 30, 2018
• Specific Items for Review
o Does the Board wish to hold a 5th Tuesday meeting in Belfair on May 29? If so, agenda items? -
Diane
o Take Home Vehicle Authorizations—Frank
o Mason County Citizens Advisory Budget Committee applicants - Frank
o News Release for Mason County Board of Equalization Membership - Dawn
• Commissioner Discussion
J:\DLZ\Briefing Items\2018\2018-04-30.docx
Jeff Carey Shelton, WA 98584 1
Diane McLean Allyn, WA 98524 1
Randal John (Randy) Lewis Shelton,WA 98584 2
James Sims Shelton, WA 98584 2
Madison Larsen Shelton, WA 98584 3
Cheryl Williams Shelton, WA 98584 3
Contact- Diane Zoren Ext. 747 Cmmr. Dist.
Budget Advisory Committee applicants
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Support Services EXT: 530
BRIEFING DATE: April 30, 2018
ITEM: Take Home Vehicle Update
EXECUTIVE SUMMARY:
The Take Home Vehicle Policy requests notification to the BOCC of the requested take
home vehicles each department has requested for the balance of 2018. The normal
process of adopting this list prior to the 2019 budget will be brought forward during the
Prelim Budget.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION:
List of take home vehicles
2018 Take Home Vehicle list brief 04 30 18.doc
Vehicle Take-Home Assignment Authorization Request for 2018
First Name Jerry John Bart Allan Bob Brenen Grant Michael
Last Name Hauth Huestis Stepp Eaton Pearson Profitt Dishon Leeberg
Munis Employee Number 1658 1791 1700 1129 1306 1569 1117
Position Director Dep. Dir Dep. Dir Manager Supervisor Supervisor Supervisor Foreman
Department Roads Roads Utilities Roads Roads Roads roads Sign Shop
Vehicle# 106 185 108 180 182 190 181 255
Vehicle Make Ford Ford Nissan Ford Ford Ford Ford Ford
Vehicle Model Explorer Explorer Frontier 1/2 Ton F150 F150 F150 F151
Current Odometer Reading 1986 45453 17 24460 66277 50841 39865
Date of Current Odometer 4/16/2018 4/17/2018 4/18/2018 4/11/2018 4/11/2018 4/11/2018 4/11/2018
COMM Miles 80 6 42.2 6.3 58.6 7.6 3.6
Daily Business Miles 10 50 30
Vehicle Value 27,000 13,000 29,750
Lease Value 7,250 3,850 7,750
Days per year 178 178 178 199 219 219 219 219
Days in 2018 Starting 5/1/18 119 119 119 133 146 146 146 146
Commute Trips 265 292 292 292 292
Comm Miles per yr 9,493 712 5,008
Total Mi/YR 10,680 6,645 8,568
%Business Use 11% 89% 42%
$ Business Use Lease Value $ 805.56 $ 3,437.50 $ 3,220.22
Assesed Lease Value $ 6,444.44 $ 412.50 $ 41529.78
Gas Assessment @ .54 $ 5,126.40 $ 384.48 $ 2,704.18
Lessor $ 5,126.40 $ 384.48 $ 2,704.18 $ 398.00 $ 438.00 $ 438.00 $ 438.00 $ 438.00
Monthly Rate $ 640.80 $ 48.06 $ 338.02 $ 49.75 $ 54.75 $ 54.75 $ 54.75 $ 54.75
Pay Period Rate $ 320.40 $ 24.03 $ 169.01 $ 24.88 $ 27.38 $ 27.38 $ 27.38 $ 27.38
Vehicle Assignments
January, 2018
1. Adams Leased
2. Anderson 144
3. Barrett 9
4. Baty 49
5. Birklid 143
6. Brock 175
7. Castillo 168
8. Clark 119
9. Colbenson 38
10. Colpitts 47
11. Cotte 145
12. Cozad 60
13. Dodge 153
14. Dracobly 159
15. Dugan 164
16. Ellis 46
17. Prigger 61
18. Gaynor 154
19. Gray 50
20. Heilman 98
21. Heiser 64
22. LaFrance 32
23. Ledford Leased
24. Leitgeb 174
25. Liles Leased
26. Mercado 53
27. Mondry 171
28. Osterhout Leased
29. Phiipott 152
30. Pittman Leased
31. Potts Leased
32. Rangel 65
33. Reed 54
34. Rhoades Leased
35. Drogmund Leased
36. Ripp 150
37. Rowe 55
38. Salisbury 160
39. Sargent Leased
40. Severance 161
41. Sisson 44
42. Smith,D. 48
43. Smith,N. 63
44. Spera 51
45. Spurling 133
46. Ward,Jesse 52
47. Western 147
48. Willard 62
49. Williams 166
50. Wood 155
51. Kasten 15
52. Hanson Leased
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dawn Twiddy
DEPARTMENT: Human Resources / BOE EXT: 422
BRIEFING DATE: 4/30/2018
PREVIOUS BRIEFING DATES: n/a
If this is a follow-up briefing, please provide only new information
ITEM: News Release for Mason County Board of Equalization Membership.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions): Board of Equalization members are appointed for three (3)
year terms, per RCW 84.48. Mason County Board of Equalization is currently made up
of three board members and one alternate member. The term of Deborah Reis will
expire on 5/30/2018. Deborah is currently serving as chairperson for the BOE.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION: Approval to place the Board of
Equalization News Release on the next available County Commissioners'
agenda.
ATTACHMENTS: Board of Equalization News Release
Briefing Summary 4/30/2018
NEWS RELEASE
May 1, 2018
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
(360) 427-9670 EXT. 380
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Mason County Board of Equalization Membership
The Board of Mason County Commissioners is seeking applications from community
members who are interested in serving on the Mason County Board of Equalization as a
member. The term of the position will end on May 31, 2021. Applicants must reside in
Mason County.
The Board of Equalization is a three-member board appointed by the Mason County
Commissioners. One alternate member may also be selected. The Board's
responsibility is to ensure that all property valuations are at 100% of market value, so
equitable tax assessment can be established.
Taxpayers may appeal their assessments, including assessments of real and personal
property, forest land, timber, and open space. The Board also considers denial of senior
citizen property tax exemptions. Taxpayers can file a petition with the Board of
Equalization and a hearing will be scheduled to present their appeal of their assessment.
Depending on the number of appeals heard each year, the Board may meet up to three
days a week, throughout the year. Board members are paid a per diem, currently $100
per day, when in session.
As required by RCW 84.48.042, the successful applicant must attend training, provided
by the Washington State Department of Revenue, within one year following appointment
or reappointment.
Interested citizens may obtain an application at the Mason County Commissioners'
Office, 411 North 5th Street, Shelton, or by calling Shelton 360-427-9670, ext. 380;
Belfair 360-275-4467, ext. 380; Elma 360-482-5269, ext. 380 or visit the Mason County
website at www.co.mason.wa.us. Applications will be accepted until Friday, May 11,
2018; or until filled.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Terri Drexler, Kevin Shutty
Chair Commissioner Commissioner
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 4/30/18
PREVIOUS BRIEFING DATES: 4/9/18
If this is a follow-up briefing, please provide only new information
ITEM:
Housing and Essential Needs (HEN) Contract Amendment with Community
Action Council.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The contract amendment is a two-part process:
Part I - The Department of Commerce right-sized the HEN budget and
reallocated funding that was accepted and approved through an
amendment of the contract between Mason County and Commerce
Part II: The purpose of this briefing is to amend the contract between
Mason County and Community Action Council in the amounts indicated
below and pass on additional performance measures from Commerce.
BUDGET IMPACTS:
Total Amended: $55,000
Administrative retained: $1,715
Awarded to Community Action Council: $53,285
RECOMMENDED OR REQUESTED ACTION:
Approval to move the contract amendment between Mason County and
Community Action Council to the Consent Agenda.
ATTACHMENTS:
Contract Amendment
Briefing Summary 4/24/2018
Contract Between
Mason County and Community Action Council
Professional Services Contract#CAC-2017.1
Amendment # 2
The Purpose of this amendment is to increase the total award of the contract.
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. TOTAL AWARD
This amendment adds Housing and Essential Needs (HEN) SFY18 funds to be spent by June 30, 2018.
This increases the total award amount by$53,285 dollars to a maximum contract award of$608,117.30
through June 30, 2018. The contract award for July 1, 2018 through June 30, 2019, remains at
$554,832.30.
2. FUNDING
$15,000 Rental Assistance
$34,000 Operations
$4,285 Administrative
3. APPENDIX A
Funding Award Budget& Payments: The purpose of this increase is for the reallocation of rental
assistance from the Department of Commerce to Housing and Essential Needs (HEN) clients and
subsequent operations and administrative expenses.
Scope of Service: Unsheltered households must be prioritized. Contribution to system performance
measures is expected and the following benchmarks from the Department of Commerce are passed
through to Community Action Council:
a. Serve at least 43%percent of households who have been previously homeless;
b. Increase percent exits to permanent housing to 77.7%; and
c. Reduce returns to homelessness within 2 years—maintain current rate of 5%or less
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day
of , 2018.
CONTRACTOR MASON COUNTY
John Walsh Randy Neatherland, Chair
Community Action Council, CEO Mason County Board of County Commissioners
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kristopher Nelsen, PAC Manager
DEPARTMENT: Community Services EXT: 359
BRIEFING DATE: 4/30/2018
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: House Bill 1622: State Building Code
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Effective July 11, 2018, per HB1622, state building fees will increase from $4.50 to
$6.50 for residential building permits and $25 for commercial permits.
The following definitions have also become updated;
*"Residential building permit" means a building permit issued by a ... county to
construct, enlarge, alter, repair, move, demolish, or change the occupancy of
any building containing only dwelling units used for independent living of one
or more persons including permanent provisions for living, sleeping, eating,
cooking, and sanitation, and structures accessory to dwelling units, such as
detached garages and storage buildings
*"Commercial building permit" means a building permit issued by a ... county to
construct, enlarge, alter, repair, move, demolish, or change the occupancy of
any building not covered by a residential building permit.
BUDGET IMPACTS:
Administrative and IT service time to make adjustment to current data and accounting
systems from both Community Services Department and Treasurers office.
RECOMMENDED OR REQUESTED ACTION:
Place on agenda for public notification Building Permit State Fee to increase per
HB1622, Effective July 111, 2018.
ATTACHMENTS: 14 page bill available for view online at;
http://Iawfiilesext.leg.wa.ciov/biennium/2017-
18/Pdf/Bil Is/Session%20Laws/House/1622-S2.SL.pdf#page=1
Briefing Summary 4/25/2018
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Chief Deputy Jason Dracobly
DEPARTMENT: Mason County Sheriff's Office EXT: 313
BRIEFING DATE: Monday April 30th 2018
PREVIOUS BRIEFING DATES: None.
If this is a follow-up briefing, please provide only new information
ITEM: Overtime Details
#1 Annual Hwy 101 Wine Mixer.
i
#2 USFS contracts for $16,000.00 for overtime work on specific forest service areas.
This is not Title 3 funding.
#3 US Marshals overtime reimbursement contract for$9,000.00. This is for specific
overtime work with our 6 special commissioned deputies to arrest violent offenders.
#4 PUD 3 overtime work for April 30th-May 11th. This will cost a maximum of
$5850.00 in overtime which is to be paid for by PUD 3.
F
#5 Sample overtime contract.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
BUDGET IMPACTS:
#1 OT cost will run to a maximum of $ 7800.00.
#2 OT cost will be $ 16000.00.
#3 OT costs are up to $ 9000.00.
#4 OT costs are up to a maximum of $ 5850.00.
No impact to current expense ending fund balance.
RECOMMENDED OR REQUESTED ACTION:
Allow a revenue increase with a corresponding expenditure increase.
Briefing Summary 4/17/2018
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Chief Kevin Hanson
DEPARTMENT: Sheriff Jail EXT: 369
BRIEFING DATE: 04/30/18
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: New EHM/Alcohol monitoring equipment vendor
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions): The current vendor for Electronic Home Monitoring lease
equipment is Satellite Tracking Of People (STOP). They do not provide alcohol
monitoring.
We are changing vendors from STOP to a company called Alcohol Monitoring Systems,
Inc. (AMS) This company provides the transdermal alcohol monitoring and EHM
equipment on a lease basis. The daily rates for EHM equipment is $1.43 less than
STOP.
BUDGET IMPACTS:
The expense of the lease equipment is completely reimbursed by the Alternative
Sentencing User fees.
RECOMMENDED OR REQUESTED ACTION:
Approve contract with AMS, so we can provide Alcohol Monitoring services.
ATTACHMENTS:
AMS contract, Alternative Sentencing fee schedule.
Briefing Summary 4/25/2018
PRODUCT AND SERVICE SCHEDULE
TO
MASTER AGENCY AGREEMENT
AGENCY: MASON COUNTY JAIL
This PRODUCT AND SERVICES SCHEDULE ("Schedule") to the MASTER AGENCY AGREEMENT (the "Agreement") is
entered into on the date last signed by AMS by and between Alcohol Monitoring Systems, Inc.("AMS")and the Agency identified
above. This Schedule is incorporated by reference into the Agreement effective executed by the parties.
Unless otherwise defined herein, capitalized terms in this Schedule are those as defined in the Agreement. This Schedule is
effective on the date signed by AMS.
AMS hereby desires to provide Agency with the Equipment and sell the Agency supporting Services and Agency desires to
order such Equipment and purchase such Services as defined in this Schedule during the Term.
1. DEFINITIONS
a. "Active Equipment"means any Equipment unit actively using the Monitoring Software.
b. "Additional Monitoring Services" means, if Agency is purchasing such services,the additional Monitoring
Services provided by AMS and as further defined on Attachment 1, at the pricing set forth in Attachment 1, Schedule
A
C. "CAM Equipment"means,if applicable perthe pricing table below,an ankle bracelet device that continuously
monitors alcohol levels and if configured as a kit,the base station.
d. "Service Fee"as used on the Schedule(s)means the Monitoring Service fee charged by AMS to Agency per
each Equipment unit,per day using the Monitoring Services.
e. "Equipment" means collectively the GPS equipment, CAM equipment, various base stations, the Remote
Breath Analyzer,the Radio Frequency House Arrest bracelet,Wireless Multi-connect devices and various base stations
if sold separately rather than in kit configuration.
f. "High Priority Alerts" are Equipment generated alerts that signal; (1) the Client violated the
exclusionfinclusion zone(s),or failed to return to or leaves without proper authorization an assigned location; (ii)device
and/or strap tampering;(iii)evidence of communication and/or location failure;or(iv)any other alert types required by
Agency.
g. "GPS Equipment" means, if applicable per the pricing table below, a device that monitors Client's
geophysical location based on exclusion and inclusion zones and includes the base station if configured as a kit.
h. "House Arrest Equipment" means, if applicable per the pricing table below, an electronic ankle device that
monitors Client's adherence to a home arrest curfew schedule and includes the base station If configured as a kit.
L "Remote Breath Equipment"means,if applicable per the pricing table below,a device that measures alcohol
levels in the breath and may have facial recognition capabilities.
j. "SLA" means the Service Level Agreement Information document, which is attached to this Schedule as
Attachment 1 and is only applicable if Agency is purchasing or renting Equipment with Additional Monitoring Services.
Specific SLA protocols will be agreed to in a separate SLA document signed by Agency.
k. "Wireless Base Station" means, if applicable per the pricing table below, an AMS device that uses cellular
transmission to connect with another device,such as a GPS or CAM bracelet.
I. "Wireless Multi-connect Device" means, if applicable per the pricing table below, a third-party wireless
device that connects multiple electronic hardware devices,such a CAM bracelet to a base station.
2. TERRITORY: Mason County in the State of Washington
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Agency Product and Services Schedule Purcbasc Only
Version 20180125
3. EQUIPMENT AND SERVICE LIMITATIONS AND SPECIAL REQUIREMENTS
3.1 GENERAL EQUIPMENT LIMITIATIONS
3.1 GENERAL EQUIPMENT LIMITATIONS
3.1.1 Alcohol Detection.The CAM Equipment is not designed to give immediate notification of alcohol detection.
3.1.2 Tamper Efforts. AMS makes no assurances that the any Equipment worn by a Client will detect all tamper
efforts.
3.1.3 Submergence in Water or Other Liquid. Equipment is not designed for submergence in liquids. Certain
Equipment can tolerate limited water exposure such as that encountered when showering.
3.1.4 Failure by Agency to Adhere to Maintenance Schedules. AMS bears no liability for Agency's failure to
adhere to Equipment maintenance notifications and/or schedules related to equipment and calibration.
3.2 REMOTE BREATH EQUIPMENT LIMITATIONS
3.2.1 Set Up.Agency is responsible for entering and updating schedules for each Client and setting up all
relevant notifications,including all methods and events. Further,Agency is responsible for establishing a program
providing the necessary criteria to interpret all testing results provided by AMS. The Equipment is intended to be used
to determine if a Client has consumed alcohol. It is a professional device designed to be used by trained Agency
personnel in conjunction with a routine Agency-run equipment maintenance and calibration oversight program. Use
by untrained personnel or without periodic maintenance or calibration may result in invalid results or incorrect
interpretation of results.
3.2.2 Breath Test Results. AMS will not analyze or interpret testing results, reporting histories, or provide an
opinion as to whether the Client has consumed alcohol.The concentration of alcohol in the blood of the Client cannot
be exactly determined by using a breath alcohol-screening device. Blood alcohol concentration depends on a number
of variables including, but not limited to, the amount of alcohol consumed, the rate at which it was consumed, body
size,age,physical health and the rate of which the Client metabolizes alcohol.No vehicle or machinery should ever be
operated after alcohol consumption, regardless of the breath test result as even small quantities of alcohol can result
in driving impairment.
3.2.3 Other Limitations. The SCRAM Remote Breath Equipment is not waterproof and should not be immersed
in or exposed in any way to liquids. Equipment damaged by Clients or by exposure to water will not be repaired and is
subject to the lost/damaged Equipment unit replacement fee.
3.3 ADDITIONAL MONITORING SERVICES — 24/7 REQUIREMENTS. Additional Monitoring Services are
supported by a separate SLA document,which must be completed for each Client. Each SLA specifies, among other
things,the type, description and price of the Monitoring Services to be provided. Any modifications of the terms of the
SLA shall be made solely in writing and mutually executed by the parties and any other attempt to modify the terms of
the SLA shall be void. AMS is not liable for, (i)the actions or inactions of Agency or its employees, contractors and
agents that result in delay or error in the Services; (ii)failure to report Client non-compliant activities to appropriate
supervising authorities when potential bond, parole or probation violations have occurred;or(iii)inaccurate information
provided or input into the Monitoring Software, including Client or other contact information, GPS inclusion/exclusion
zone set up and offender schedule information and associated protocols.
3.4 WIRELESS EQUIPMENT AND NETWORK LIMITATIONS. AMS provides a choice of data network
providers as a part of its Services for the Wireless Multi-connect Device and other Equipment. AMS accepts no
responsibility or liability for wireless data coverage or lack thereof.No data will be transmitted when a data network that
is supporting the Equipment is not available. Wireless Multi-connect Devices do not provide caller location or caller
identification.
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Agency Product and Services Schedule Purchase Only
Version 20180125
4 EQUIPMENT AND SERVICE PRICING: Pricing is in accordance with the GSA Schedule#GS-07F-0003Y
4.1 Purchased Equipment.
Equipment Type Quantity Price per Unit Service Fee per Unit,
per Da
CAM Kit Landline Base 1+ $1405.54 $4.27
Station
CAM Bracelet 1+ $1108.35 $4.27
CAM Kit Wireless Base 1+ $1561.60 $4.27
Station
GPS Bracelet 1 -49 $604.48 $2.66
50-149 $585.88 $2.57
House Arrest Kit Landline 1 -49 $558.59 $1.70
Base Station 50-149 $539.97 $1.69
House Arrest Kit Wireless 1 -49 $776.55 $1.00
Base Station 50-149 $750.51
Remote Breath Equipment 1 -49 $1151.03 $4.00
50-149 $1112.34 $3.84
CAM/House Arrest 1+ $374.81 NA
Landline Base Station
CAM/House Arrest 1+ $585 $1.00
Wireless Base Station
Note:If purchasing the Wireless Base Station kitted with CAM or House Arrest Equipment,the Service Fee
will be invoiced at the amount for CAM or House Arrest Kits listed above, plus the Service Fee amount
listed above for the CAM/House Arrest Wireless Base station as if it were purchased as a standalone unit.
4.2 Rental Equipment Price
Equipment Type Quantity Rental Equipment Service Fee per Daily Service Fee per Shelf Fee
Fee, per Unit, per Unit, per Day Unit(includes Rental
Day Equipment Fee)
CAM Kit Landline 1 -49 $2.08 $4.27 $6.35 $1.82
Base Station 50-149 $1.99 $3.93 $5.92 $1.75
CAM Kit Wireless 1 -49 $2.08 $4.27 $6.35 $1.82
Base Station 50-149 $1.99 $4.27 $5.92 $1.75
GPS Bracelet 1 -49 $0.84 $2.66 $3.50 $0.74
50-149 $0.79 $2.57 $3.36
House Arrest Kit 1 -49 $0.81 $1.70 $2.51 $0.70
Landline Base 50-149 $0.77 $1.69 $2.46 $0.67
Station
House Arrest Kit 1 -49 $0.89 $1.70 $2.59 $0.70
Wireless Base 50-149 $0.82 $1.69 $2.51 $0.69
Station
3
Agency Product and Services Schedule Purchase Only
Version 20180125
Remote Breath 1 -49 $2.50 $4.00 $6.50 $1.48
Equipment 50-149 $2.16 $3.84 $6.00 $1.45
CAWHouse Arrest 1+ $0.20 $1.00 1.20 NA
Wireless Base
Station
Standalone
Note 1: If renting the Wireless Base Station kilted with CAM or House Arrest Equipment,the Service Fee will
be invoiced at the amount for CAM or House Arrest Kit listed above, plus the Service Fee amount listed above
for the CAM/House Arrest Wireless Base station as if it were rented as standalone unit
5 ADDITIONAL SERVICES
Training:AMS will provide Agency personnel with training in the use of the Products. Any such training will be at no
charge to Agency.
Ethernet Communication:$0.50 per Equipment unit,per day
Calibration Kits and Associated Consumables:AMS will provide 1 calibration kit for each order with a quantity of
25 Remote Breath Equipment units.
Calibration Fee: AMS will calibrate Remote Breath Equipment for a charge of$50 Equipment unit.
6 SHELF FEE; SHELF ALLOWANCE; LOSS AND DAMAGE ALLOWANCE; LOST AND DAMAGE FEE:
Shelf Fee:A Shelf Fee is only charged if there is an amount in the Rental Equipment Fee column 'in the table above
and there is a Shelf Allowance percentage listed below.
Shelf Allowance:All Equipment: 20%
Lose and Damage Allowance: 5%
Loss and Damage Fee:The replacement fee for Rental Equipment lost or damage beyond repair will be the
purchase price, per unit,listed above or as follows. For Parts it will be the current replacement cost from the
manufacturer.GPS refurbishment fee will be$365.20 for those units that can be repaired
7 SPECIAL TERMS: Consumables waived
IN WITNESS WHEREOF, the parties' hereto have caused this Agreement to be executed by their dully authorized
representatives as of the date last signed by AMS.
THIS SCHEDULE, AND THE AGREEMENT OF WHICH IT IS A PART, IS A COMPLETE AND EXCLUSIVE STATEMENT OF
THE AGREEMENT BETWEEN THE PARTIES,WHICH SUPERSEDES ALL PRIOR SCHEDULE AND ANY PROPOSALS AND
UNDERSTANDINGS BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER OF THIS SCHEDULE. By execution,
both signers certify that each is authorized to execute the Schedule on behalf of their respective companies.
MASON COUNTY JAIL ALCOHOL MONITORING SYSTEMS, INC.
By: By:
Name: Kevin Hanson Name: Lou Sugo
Title: Captain Title: Vice President—Sales and Marketing
Date:
Signed by AMS and effective as of:
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Agency Product and Services Schedule Purchase Only
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ATTACHMENT 1 —MONITORING SERVICE LEVEL AGREEMENT
TO
PRODUCT AND SERVICES SCHEDULE
TO
MASTER AGENCY AGREEMENT
INTENTIONALLY OMITTED
5
Agency Product and Services Schedule Purchase Only
Version 20180125
1241 West Mineral Avenue,Suite 200
Littleton,CO 80120
MASTER AGENCY AGREEMENT
AGENCY: MASON COUNTY JAIL TELEPHONE: 360-427-9670 X 172
ADDRESS: 322 North 3rd St.
INITIAL CONTRACT
Shelton, WA 98584 TERM: 36 Months
This AGENCY PRODUCTS AND SERVICES AGREEMENT(the"Agreement"), is entered into as of the Effective Date by and
between ALCOHOL MONITORING SYSTEMS, INC. ("AMS"), a Delaware corporation located at 1241 West Mineral Avenue,
Suite 200, Littleton, Colorado 80120, and the Agency listed above. This Agreement incorporates by reference any and all
Schedules executed by the parties. Capitalized terms not otherwise defined in this Agreement are those as defined in the
attached Schedule(s). Should there be a conflict between the terms in this Agreement and those of any Schedule,the terms in
the Schedule will prevail.The effective date of the Agreement is the date last signed by AMS (Effective Date").
1 GENERAL SCOPE OF AGREEMENT. AMS sells and rents Equipment and provides supporting Services specific to
monitoring Clients who are required to or opt to wear such Equipment. AMS desires to sell or rent and Agency desires to
order such Equipment and the supporting Services as specified in this Agreement and the attached Schedules in the
Territory described on the applicable Schedule.
2 DEFINITIONS
"Clients" means individuals who are required or choose to wear the Equipment.
"Customer" means any governmental agency customer of Partner.
"Effective Date" means the date this Agreement is signed by AMS.
"Equipment" means the hardware identified in the applicable Schedule.
"Monitoring Services"means the remote collection, compilation and reporting of data from the Equipment.
"Monitoring Software"means AMS'proprietary,web-based software applications,depending on the Equipment orService
contracted for,which track and store Client data and other features as may be added from time to time.
"Parts"means peripheral hardware necessary forthe support of the Equipment such as, but not limited,to batteries,straps
and back-plates.
"Products"means collectively the Equipment and the Parts.
"Rental Equipment"means Equipment rented by AMS to Agency.
"RMA"means a Return Material Authorization issued by AMS.
"Services"means collectively the;(i)the Monitoring Services;(ii)provision of training and certification necessary for Partner
to use Products; (ii) provision of technical support and telephone assistance; (iii) scheduled Equipment (vi) maintenance;
(iv) disaster recovery and backup services for Client data stored using the Monitoring Software; and (v) provision of such
other Services and support functions as may be agreed to in writing by the parties and made part of this Agreement.
"Territory" means the geographic area type as defined on each Schedule in which Agency may provide the Products and
Services to Clients.
"Third Party Contractor" means Agency's third party subcontractors to whom Agency is subcontracting any of Agency's
work or responsibilities under this Agreement.
3 GENERAL BUSINESS TERMS
3.1 Payment Terms.
3.1.1 Purchased Products. Products will be invoiced at the time of shipment. The price of the Products does not
include applicable taxes and is due and payable in U.S. dollars within ten(10)days of date of invoice.
3.1.2 Rental Equipment. Rental Equipment Fees will be invoiced monthly to Agency by AMS based on the specific
pricing option for the Rental Equipment on or before the tenth (10th) day of each month and shall be paid by Agency to AMS
within thirty(30)days from the date of such invoice.
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3.1.3 Monitoring Service and Other Fees. Service fees will be invoiced by AMS on a monthly basis as incurred
and shall be paid by Agency within thirty(30)days from the date of such invoice.Other fees include, but are not limited to,fees
for the following: Court appearances whereby AMS is requested by Agency to be a witness in a court case; manual check-in for
inactive Equipment; repair or replacement not covered by the Maintenance and Repair Policy under Section 7 and Equipment
returned to AMS without an RMA. Unless set forth on an applicable Schedule,fees will be charged at AMS'then prevailing rates.
3.1.4 Currency; Invoiced Taxes. All fees are payable in U.S. Dollars. In addition,Agency is responsible for the
timely payment of all taxes invoiced by AMS related to the purchase price for Products, Rental Equipment Fees, Services and
any other fees set forth on the Schedule(s).
3.2. Ordering; Freight Terms;Order Cancellation and Reschedule.
3.2.1 Orders. AMS may provide Agency with AMS' standard order form to use for when Agency places orders
under this Agreement.Agency may use its own purchase order form in addition to the AMS order form.All terms on any Agency
purchase order shall not alter or amend the terms of this Agreement and any additional or varying terms contained in such
instrument are expressly rejected.
3.2.2 Freight Terms. Products ordered by Agency shall be shipped to Agency's designated facility, AMS paying
ground freight, and AMS bearing the risk of loss of damage until Products are delivered to Agencys dock, at which time any
visible damage to the outermost packaging must be noted on the Bill of Lading. AMS shall determine the type of packaging,
mode of transportation for all shipments including for returns.Any returns must be accompanied by an RMA. Orders expedited
at Agency's request will be shipped FOB Origin,with all freight costs to be paid by the Agency.
3.2.3 Order Cancellation and Reschedule. Orders for Products,once accepted by AMS,are non-cancelable, and
Products are non-retumable, except in accordance with the Maintenance and Repair Policy set forth in this Agreement or the
terms, if any, in the applicable Schedule. Upon AMS agreement,Agency can reschedule orders one time upon thirty(30)days
written notice prior to the shipment date.Any such rescheduled delivery date must be within thirty(30 days of the original delivery
date.
3.3 Taxes. Agency shall be solely responsible for all taxes related to Products or Services provided to it by AMS under
this Agreement including, by way of example and not limitation, sales, use, property, excise, value added, and gross receipts
irrespective of whether the Products are purchased or rented. If Agency is exempt from taxes of any kind Agency will provide
appropriate exemption documentation for all such taxes applicable to the transactions contemplated by this Agreement.
3.4 Failure to Make Payments and Suspension of Services. Late paid invoices will be subject to interest,accruing from
the due date at the rate of either one-and-one-half percent(1.5%) per month or the highest rate specified by applicable statute,
whichever is lower. In addition, if Agency fails to pay any amount when due under this Agreement, AMS will provide written
notice to Agency of such failure. If Agency does not pay any outstanding amount due within five (5) business days of the date
of such notice, AMS may do any of the following; (i) notify any Customers of the payment delinquency; (ii) reject orders from
Agency for additional Products or withhold delivery of Products already ordered but not yet shipped; (iii)suspend access to the
Services until Agency pays all outstanding amounts in full; and (iv) proceed with termination of this Agreement and any
applicable Schedules in accordance with the terms in Section 9.3 of this Agreement.
3.5 Title to Equipment; Rental Equipment.
3.5.1 Title to Equipment Title to purchase Equipment transfers to Agency upon delivery to the freight carrier.Title
to any Rental Equipment shall remain with AMS, unless such Equipment is later purchased by the Agency.
3.5.2 Rental Equipment.Agency may rent Equipment from AMS in quantities agreed to by the parties.Agency will
not encumber or dispose of any Rental Equipment. Agency will inventory Rental Equipment in a location that is used and
operated by Agency authorized personnel only.All Rental Equipment maintained in Agency's inventory location will be handled
in accordance with industry standard practices for prevention of loss or physical damage, including that which may be caused
by electronic static discharge and environmental concerns.Agency will be responsible to and reimburse AMS for all loss to AMS
resulting from damage,theft, destruction or any other loss whatsoever of Rental Equipment received by Agency. In the event of
the loss or damage to any of the Rental Equipment,Agency agrees to pay AMS the Replacement Fee amounts specified on the
relevant Schedule.AMS reserves the right,at its sole option,to reduce Agency's inventory of Rental Equipment, if Agency does
not remit the Replacement Fee within thirty(30)days from the date of receipt of AMS'invoice.Agency will cooperate with AMS
in the preparation and filing of any documents considered necessary by AMS to preserve AMS'title and ownership rights to the
Rental Equipment. Upon reasonable notice, AMS reserves the right to audit Rental Equipment inventory on a quarterly basis.
At all times throughout the Term,Agency will procure and maintain risk insurance to specifically cover loss or damage to Rental
Equipment while in Agency's possession up to the equivalent of the Replacement Fee for the Rental Equipment.At the end of
the rental period, Agency must obtain an RMA and ship returned Rental Equipment to AMS with freight to be paid by Agency
and risk of loss or damage to remain with Agency until delivery to AMS.
4 USE RESTRICTIONS; FIRMWARE LICENSE; OWNERSHIP; LIMITED LICENSE; DISCLAIMER
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4.1 Use Restrictions; No Modification. Agency shall not do any of the following acts: (i)wilfully tamper with the security
of the Monitoring Software or Equipment; (ii) access data on the Monitoring Software not intended for Agency; (iii) log into an
unauthorized server or account on the Monitoring Software;(iv)attempt to probe,scan or test the vulnerability of the Monitoring
Software or to breach the security or authentication measures without proper authorization; (v) wilfully render any part of
Monitoring Software unusable; (vi) reverse engineer, de-compile, disassemble or otherwise attempt to discover the source
code or underlying ideas or algorithms of the Monitoring Software; (vii) modify,translate,or create derivative works based on
the Monitoring Software; (viii) rent, lease, distribute, license,sublicense, sell, resell, assign, or otherwise commercially exploit
the Monitoring Software or make the Monitoring Software available to a third parry other than as contemplated in this
Agreement; (ix)use the Monitoring Software for timesharing or service bureau purposes or otherwise for the benefit of a third
party; (x)publish or disclose to third parties any evaluation of the Monitoring Software without AMS'or its third party supplier's
prior written consent;(A)remove, modify,obscure any copyright,trademark, patent or other proprietary notice that appears on
the Monitoring Software;or(xii)create any link to the Monitoring Software or frame or mirror any content contained or accessible
from the Monitoring Software. Except as expressly provided in this Agreement, no right or license is granted hereunder, by
implication, estoppel or otherwise.
4.2 Firmware License. The Products contain firmware developed and owned by AMS or its third party supplier.Agency
is hereby granted a limited,non-exclusive, non-transferable, royalty-free license,for the Term,as defined in Section 9.1 below,
to use the firmware in the Products. Use of the Parts may be subject to third party license agreements.AMS and its third party
suppliers shall retain all rights to the firmware contained in the Products.Any applicable license shall be deemed to be in effect
upon delivery of the Products.
4.3 Ownership; Limited License. Agency acknowledges that all right, title and interest in any software or firmware
provided under this Agreement and all modifications and enhancements thereof,including all rights under copyright and patent
and other intellectual property rights, belong to and are retained solely by AMS or its third party suppliers. This Agreement
provides Agency and its Customers only the rights expressly granted in this Agreement. Further,if Agency suggests any new
features or functionality for the Equipment, Monitoring Software or Parts that AMS its third party suppliers subsequently
incorporate into the Products or Monitoring Software, any such new features or functionality shall be the sole and exclusive
property of AMS or its third party suppliers and shall be free from any confidentiality restrictions that might otherwise be imposed
upon AMS pursuant to Section 8 below
4.4 EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT AND TO THE EXTENT ALLOWED BY APPLICABLE
LAW, AMS DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED
WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE. AMS
SHALL HAVE NO LIABILITY WHATSOEVER AS A RESULT OF THE EQUIPMENT BEING LOCATED IN AN AREA NOT
COVERED BY APPROPRIATE WIRELESS COVERAGE (IF APPLICABLE), OR IF THE EQUIPMENT FAILS TO
ESTABLISH A CONNECTION WITH THE MONITORING SOFTWARE OR THE MONITORING SERVICES ARE DISABLED
DUE TO NETWORK RELATED ISSUES. Without limiting the express warranties set forth in this Agreement, AMS does not
warrant that the Services will meet Agency's requirements or that access to and use of the Monitoring Services will be
uninterrupted or free of errors.AMS cannot and does not guarantee the privacy, security, authenticity and non-corruption of
any information transmitted through,or stored in any system connected to,the Internet.Neither AMS nor its third party suppliers
shall be responsible for any delays,errors,failures to perform, or disruptions in the Monitoring Services caused by or resulting
from any act, omission or condition beyond AMS'or its third party supplier's reasonable control.
5 SERVICE TERMS
5.1 Service Scope. AMS will provide Agency with the Services and support functions per the terms in this Agreement.
Unless otherwise expressly agreed to by the parties, AMS is not obligated to and will not provide Services for any Equipment
not obtained directly from AMS.
5.2 Monitoring Service Availability. AMS shall use commercially reasonable efforts to make the Monitoring Services
available for twenty-four(24)hours a day,seven (7)days a week.Agency agrees that from time to time the Monitoring Services
may be inaccessible or inoperable for reasons beyond the reasonable control of AMS, including:(i)equipment malfunctions;(ii)
periodic maintenance procedures or repairs which AMS may undertake; or(iii) interruption or failure of telecommunication or
digital transmission links, hostile network attacks, network congestion or other similar failures.Agency will not be entitled to any
setoff, discount, refund or other credit as a result of unavailability of the Monitoring Services unless expressly provided in this
Agreement...
5.3 Monitoring Software Security. AMS shall use commercially reasonable efforts to prevent unauthorized access to
restricted areas of the Monitoring Software and any databases or other sensitive material.AMS reserves the right to deactivate
or suspend access to the Monitoring Software by a user if such user is found or reasonably suspected to be using his/her access
to facilitate illegal, abusive or unethical activities. Such activities include pornography, obscenity, violations of law or privacy,
hacking,computer viruses,or any harassing or harmful materials or uses.Agency agrees to hold AMS harmless from any claims
resulting from such use.
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5.4 Access to Monitoring Software. Agency agrees to limit requests for access to the Monitoring Software to Agency
personnel who are authorized to enroll Clients, set notification options and otherwise access the information residing within the
Monitoring Software. AMS will provide to Agency user names, passwords and other information necessary to access the
Monitoring Software.Agency is responsible for keeping its user names and passwords protected as Confidential Information as
defined in and per the terms of Section 8 of this Agreement and for any communications or transactions made using its user
names and passwords. Agency personnel are responsible for changing their respective user names and passwords if they
believe that either have been stolen or might otherwise be misused. Agency shall provide written notice to AMS within ten (10)
days if any previously authorized personnel status changes such that access should no longer be allowed, including but not limited
to termination or resignation of any Agency personnel who had access to the Monitoring Software.These requirements are subject
to change based on periodic review by AMS of its information security needs.
5.5 Equipment and Utilities. Agency is responsible and shall bear the costs associated with providing and maintaining
internet access and all necessary telecommunications equipment, software and other materials necessary for accessing the
Monitoring Software.Agency agrees to notify AMS of any changes in the foregoing, including any system configuration changes
or any hardware or software upgrades,which may affect Agency's ability to access the Monitoring Software.
5.6 Equipment Maintenance. AMS and Agency shall establish a routine maintenance program designed to keep the
Equipment in good repair, working order and condition in accordance with AMS' then-published specifications, including
establishing a schedule that will ensure the return of the Equipment to AMS at approximately annual intervals. Unless otherwise
agreed,Agency shall be responsible for collecting any Equipment from Clients that is scheduled for maintenance and(ii)shipping
it to AMS having first obtained a RMA number from AMS. Such maintenance program shall not cover Equipment damaged or
rendered inoperative for any cause not due to defects covered by the service and repair policy in the Agreement.Agency shall
not, without prior approval from AMS, send to AMS for maintenance any Equipment not then scheduled for maintenance.
Equipment returned to AMS for any reason, including rental returns,damages,and scheduled repairs,that are not accompanied
with a properly issued RMA may be assessed a returned administrative charge.
5.7 Training and Certification. AMS will provide Agency personnel with on-line,training and certification in the use of the
Products at AMS'current training rates as quoted by AMS to Agency.
5.8 Additional or Changes to Services. From time-to-time,AMS may revise the scope of the Services, subcontract or
delegate to a third party some or all of the provision of the Services, or make substitutions, additions, modifications and
improvements to Monitoring Software and/or Services. Additionally, as a part of these changed Services, AMS also may
determine, at its sole option,to discontinue providing Services hereunder for specific versions of the Products upon a minimum
of one(1)year prior notice to Agency.
6. AGENCY RESPONSIBUTIES.
6.1 Equipment Agency shall be solely responsible for the management and supervision of the Equipment and any
personnel or Clients using the Equipment and the Monitoring Software,as well as the selection and implementation of the Client
enrollment, monitoring and notification options provided for the Monitoring Software. For avoidance of doubt, Agency is solely
responsible for the management of the Clients, including the response to any Client violations reported by AMS or its third party
providers.AMS is not responsible or liable for Agency's failure to properly fulfill its foregoing responsibilities.
6.2 Agreements with Clients.Agency shall obtain the necessary written consent from any Client authorizing the tracking
and/or monitoring of the Equipment by AMS or its subcontractors.Agency is solely responsible for notifying Clients in writing of
any restrictions or limitations on the use of the Equipment of which it is made aware by AMS.These mandatory restrictions and
prohibitions to be communicated to Clients are available on the Monitoring Software platform in the form of a "Participant
Agreement".This Participant Agreement is not intended to cover all possible requirements of the relationship between Agency
and its Clients and should be reviewed by Agency's legal advisors prior to use. Agency agrees to indemnify and hold AMS
harmless from any claim resulting from the failure of Agency to notify Clients of the restrictions and prohibitions on use of the
Equipment and to obtain Client's written consent authorizing the tracking and or monitoring of the Equipment by AMS or its
subcontractors.
6.3 Third Party Call Center Support. If Agency determines that it will establish and use a third party call center to monitor
and receive alerts from the Monitoring Software,then Agency will notify AMS and shall ensure that personnel certified by AMS
will operate the call center.Agency shall be responsible for all acts and omissions of the third party call center personnel granted
access to Monitoring Software as if they were employees of Agency.
7 MAINTENANCE AND REPAIR
7.1 Maintenance and Repair Policy. Provided Agency; (i)pays to AMS the Service fee(s)for Equipment; and (ii) installs
the Equipment in accordance with AMS' instructions, for all Equipment manufactured by and ordered directly from AMS,AMS
will provide the necessary maintenance and repair for such Equipment at AMS' expense to enable it to function with the
Monitoring Software in a manner substantially in accordance with the performance parameters specified in the documentation
for the specific Equipment. For any Parts manufactured by third parties and sold by AMS, any service or repair commitment for
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that Part shall be solely as described in the relevant Schedule for that Part. Products returned to AMS under warranty must be
returned within thirty(30)days of issuance of the RMA.Agency must returned damaged or defective Products to AMS, freight
prepaid, and Agency is responsible for the risk of loss or damage during shipment for both shipment of damaged Product units
back to AMS and the cost of return shipment of replaced or repaired Products back to Agency.
7.2 Maintenance and Repair Policy Exclusions. The above policy does not cover Equipment that is obtained from
sources outside of AMS or is defective due to (i) improper use or installation, damage,accident, abuse or alteration; (ii)failure
to comply with the operating and maintenance instructions set forth in the documentation for the specific Equipment;(iii)servicing
of the Equipment by anyone not authorized by AMS; (iv)failure of Agency to obtain reasonable and necessary maintenance of
the Equipment as contemplated under the Agreement; (v) use of Parts in the repair of the Equipment that have not been
approved in writing by AMS for use in the Equipment; or (vi) use in connection with a third party product other than that as
approved in writing by AMS.
7.3 Sole Remedy. In the event of a breach of the above Maintenance and Repair policy,Agency's sole remedy shall be,
at AMS'option,the repair or replacement of the defective Equipment or Part by AMS.
7.4 Product Changes; Retrofit Activities. AMS shall have the right at any time (i)to change the design or specifications
of any Equipment without notice and without obligation to make the same or any similar change on any Equipment previously
purchased by Agency; and (ii)to retrofit or replace(during routine maintenance or otherwise)any Equipment to incorporate any
upgrades or updates then available. However, nothing herein shall obligate AMS to provide Agency with all new models of
Equipment at no additional cost, and AMS may charge a fee for Equipment model upgrades in certain circumstances including,
but not limited to,a new line of products or a change in underlying technology or technological advancements requiring significant
changes to an existing Equipment model. Regarding the foregoing, in any case where AMS charges a fee for an Equipment
model upgrade, it will provide no less than six (6) months' notice to Agency prior to discontinuing the sale or rental of the
discontinued Equipment model. In addition,AMS will continue to offer repair and/or replacement services for the discontinued
Equipment models under the Maintenance and Repair Policy referenced in this Section 7 for no less than three (3)years after
the date of notice of Equipment discontinuation as provided by AMS to Agency.
8 CONFIDENTIAL INFORMATION
8.1 Confidential Information. In connection with this Agreement a party ("Discloser") may furnish to the other party
("Recipient") software, user and training manuals, data, Client information, designs, drawings, tracings, plans, layouts,
specifications, samples, equipment and other information provided by or on behalf of Discloser to Recipient, that should
reasonably have been understood by Recipient, because of(i)legends or other markings, or(ii)the circumstance of disclosure
or the nature of the information itself,to be proprietary and confidential to Discloser or to a third party("Confidential Information").
Confidential Information specifically includes all information accessed by Agency via the Monitoring Software. Confidential
Information may be disclosed in written or other tangible form (including digital or other electronic media) or by oral, visual or
other means. Each party agrees not to disclose to the other party any confidential or proprietary information of third parties
unless authorized to do so. The parties each agree to treat this Agreement, including all exhibits hereto, as Confidential
Information of each party.
8.2 Nondisclosure. It is agreed that,after receipt of Confidential Information of the other party, Recipient shall:(i)restrict
the dissemination of such Confidential Information to those employees who need to use the Confidential Information in the
performance of this Agreement,and (ii)to use no less than a reasonable standard of care in safeguarding against unauthorized
disclosure of such Confidential Information. Recipient agrees to have an appropriate nondisclosure agreement signed by each
of its employees, agents and contractors who may be exposed to Discloser's Confidential Information.
8.3 Exceptions from Confidential Information. Confidential Information shall not include information that: (i) is or
becomes part of the public domain without violation of this Agreement by Recipient, (ii)is already in Recipient's possession free
of any restriction on use or disclosure, (iii)becomes available to Recipient from a third party provided that such party was free
from restriction on disclosure of the information or(iv) has been independently developed by Recipient.
8.4 Required Disclosures. If Recipient is required by legal proceeding discovery request, "open records" or equivalent
request, investigative demand, subpoena, court or government order to disclose Confidential Information, Recipient may
disclose such Confidential Information provided that: (i)the disclosure is limited to the extent and purpose legally required;and(ii)
prior to any disclosure, Recipient shall immediately notify Discloser in writing of the existence, terms and conditions of the
required disclosure and,at Disclosers request and expense,cooperate in obtaining a protective order or other reliable assurance
that confidential treatment will be accorded the Confidential Information.
9 TERM AND TERMINATION
9.1 Term. This Agreement shall commence from the Effective Date and shall continue for the period specified on page
one (the "Initial Term") unless earlier terminated in accordance with the provisions of this Agreement. After the Initial Term
expires, this Agreement can be extended by mutual written agreement of the parities for additional terms (each a "Renewal
Term").The Initial Term,together with any Renewal Term,is referred to as the"Term".
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9.2 Termination for Convenience. This Agreement may be terminated for convenience at any time upon thirty(30)days
prior written notice by one party to the other.
9.3 Termination for Breach. Either party may terminate this Agreement; (i) if a voluntary or involuntary petition in
bankruptcy, receivership, assignment for the benefit of creditors or other similar insolvency action is filed or levied against the
other party and not discharged within sixty(60)days after the filing or levied thereof; (ii) by written notice by the non-breaching
party, if the other party fails to cure any nonpayment of money owed to the other party under this Agreement within thirty (30)
days of such notice; (iii) by written notice by the non-breaching party, if the other parry fails to cure any material breach of this
Agreement (other than non-payments described in clause (ii) above) within sixty (60) days of such notice (it is understood;
however,that a violation of law, breach of confidentiality or misuse of access grants that cannot be cured shall be grounds for
immediate termination); or (iv) immediately, by written notice by the non-breaching party, upon the second commission of a
previously remedied material breach under clause (iii)above.
9.4 Termination for Non-Appropriation of Funds. In the event that Agency is unable to continue to make payments
required hereunder due to a failure of the responsible governmental entity to make available funding to the level and in the
amount required to remain in compliance with Agency's financial obligations; hereunder, then upon the occurrence of such a
non-appropriation event and on the date that the requisite funding ceases to be available to the Agency,Agency may terminate
this Agreement, without further financial obligation or liability to AMS other than to pay for Products and Services previously
delivered to Agency or performed for Agency.
9.5 Survival. This Section, any indemnity obligations of either party, and Sections 4.3,4.4, 6, 8, 11, 12.1 and 12.2 shall
survive termination of this Agreement.
10 EFFECT OF TERMINATION
10.1 Payments;Return of Equipment. Upon any termination of this Agreement or any Schedule incorporated by reference
herein,Agency shall provide AMS with all outstanding payments due and,within ten(10)days of the termination, return to AMS
all Equipment not owned by Agency or, if so directed by AMS,to AMS'third party supplier. Upon termination of this Agreement,
each party shall deliver or destroy all Confidential Information of the other party which is in its possession,care or control within
thirty(30)days of termination except for backup and archived Client data.
11 ALLOCATION OF LIABILITY
Each party agrees, to the extent allowed by law, to defend, indemnify and hold the other party and its officers, directors,
shareholders, employees and third party suppliers (collectively,the"Indemnified Parties")harmless from and against all losses,
damages and expenses, including reasonable attorneys' fees, in connection with any claims against the Indemnified Parties
arising out of or related to the negligence or willful misconduct of the other party's employees or agents. Further, Agency shall
indemnify and hold harmless AMS and its officers, directors,shareholders,employees and third party suppliers against the acts
of any Client assigned to wear the Equipment, including claims for personal, injury property damage or death.An indemnifying
party shall have the foregoing obligation only if the other party provides: (i) a prompt written request for indemnification and
defense in such claim or action; (ii) sole control of the defense and settlement thereof; and (iii) all available information,
assistance and authority reasonably necessary to settle and defend any such claim or action.
EXCEPT AS ALLOWED BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES SHALL A PARTY TO THIS AGREEMENT
BE LIABLE TO THE OTHER PARTY OR ANY OTHER THIRD PARTY FOR INDIRECT,SPECIAL, INCIDENTAL, EXEMPLARY
OR CONSEQUENTIAL DAMAGES INCLUDING,WITHOUT LIMITATION, DAMAGES FOR LOSS OF GOODWILL, PROFITS,
DATA, (OR USE THEREOF), OR BUSINESS INTERRUPTION ARISING OUT OF ANY ACTS OR FAILURES TO ACT,
WHETHER SUCH DAMAGES ARE LABELED IN STRICT LIABILITY, TORT, CONTRACT OR OTHERWISE, EVEN IF IT HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
AMS HAS NO RESPONSIBILITY OR LIABILITY FOR ACTS THAT MAY BE COMMITTED BY INDIVIDUALS WHILE THEY
ARE CLIENTS.EXCEPT AS LIMITED BYAPPLICABLE LAW,UNDER NO CIRCUMSTANCES SHALL THE TOTAL LIABILITY
OF AMS FOR ALL CLAIMS OF ANY KIND WHATSOEVER,AND UNDER ANY THEORY OF LIABILITY,EXCEED THE TOTAL
AMOUNT PAID BY AGENCY TO AMS DURING THE TWELVE MONTHS IMMEDIATELY PRECEDING THE EARLIEST EVENT
GIVING RISE TO THE CLAIM.
The limitations set forth in this Section 11 shall apply even if any exclusive remedy in this Agreement fails of its essential purpose.
The allocation of liability in this Section 11 represents the agreed and bargained for understanding of the parties and each party's
compensation hereunder reflects such allocations.
12 MISCELLANEOUS PROVISIONS
12.1 Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of
Colorado without regard to its conflicts of laws provisions. AMS and Agency hereby irrevocably consent to jurisdiction, service
of process and venue in the City and County of Denver, Colorado.
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12.2 Arbitration. Disputes arising under this Agreement that cannot be resolved informally by the parties through good faith
negotiations shall be resolved by arbitration before a sole arbitrator appointed and operating pursuant to the Federal Arbitration
Act and Commercial Arbitration Rules of the American Arbitration Association.The arbitration shall be conducted in the City and
County of Denver, Colorado. The written decision of the arbitrator shall be final, binding and convertible to a court
judgment in any appropriate jurisdiction. Each party shall bear its own expenses with respect to such arbitration and shall
share equally in the expenses of the arbitrator and the fees of the American Arbitration Association.
12.3 Iniunctive Relief. Notwithstanding anything above to the contrary,either party at anytime may apply to a court having
jurisdiction thereof for a temporary restraining order, preliminary Injunction or other appropriate order where such relief may be
necessary to protect its interests(including,without limitation,any breach of the obligations under Sections 4 and/or 8),without
any showing or proving of any actual damages and without posting a bond or other security.
12.4 Non-Discrimination and Business Code of Conduct.
12.4.1 Non-discrimination. To the extent not exempt,the parties shall abide by the requirements of 41 CFR
§§ 60-1.4(a), 60-300.5(a)and 60-741.5(a).These regulations prohibit discrimination against qualified individuals based
on their status as protected veterans or individuals with disabilities,and prohibit discrimination against all individuals
based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these
regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance
in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national
origin, protected veteran status or disability.
12.5 Records Retention and Audit Rights.Agency will retain all records relating to the Agreement or any Schedule for a
period of seven (7)years after termination of the Agreement or applicable Schedule. During the Term, upon ten(10)days prior
written notice,and not more than once per year(unless circumstances warrant additional audits as described below),AMS may
audit Agency's procedures and records that relate to the obligations under this Agreement Notwithstanding the foregoing, the
parties agree that AMS may conduct an audit at any time, in the event of (i) audits required by governmental or regulatory
authorities or(ii)investigations of a breach of this Agreement.
12.6 Assignment. Except as expressing permitted herein, neither party may transfer or assign this Agreement,in whole or
in part, without the written consent of the other party and any such attempt at transfer or assignment shall be void.
Notwithstanding the foregoing,AMS may transfer or assign this Agreement to an entity that is an affiliate of AMS or,in the event
of a sale of all or substantially all of its assets or equity, each without the consent of Agency.This Agreement shall extend to
and be binding upon any successors and permitted assigns of the parties.
12.7 No Agency; Independent Contractor. The use of the term`Agency"in this Agreement is solely for convenience and
is not intended to make either party an agent of the other party.This Agreement does not constitute and shall not be construed
as constituting an agency, distributorship or joint venture business arrangement between the parties. AMS is to be and shall
remain an independent contractor with respect to Products provided or Services performed under this Agreement. AMS may
subcontract the performance of any of its obligations under this Agreement. However, such subcontracting will not relieve AMS
of its obligations under this Agreement.
12.8 Force Maieure. Except for the obligation to make payments as provided herein,neither party shall be in default under
this Agreement by reason of its delay in the performance of,or failure to perform,any of its obligations under this Agreement,if,
and to the extent that,such delay or failure is caused by strikes,wars, natural disasters, acts of the public enemy, government
restrictions or acts of terrorism. Upon claiming any excuse or delay under this Section,such party shall promptly notify the other
party, use reasonable efforts to remove the cause and continue its performance under this Agreement whenever the cause is
removed.
12.9 Notices. All notices, requests, demands or communications required or permitted hereunder shall be in writing,
delivered personally or by electronic mail,facsimile or overnight delivery service at the respective addresses set forth herein (or
at such other addresses as shall be given in writing by either party to the other). All notices, requests, demands or
communications shall be deemed effective upon receipt for personal delivery, or on the business day following the date of
sending by electronic mail,facsimile or overnight delivery service.
12.10 Waiver; Severability. Any waiver of any default or breach of this Agreement shall be effective only if in writing and
signed by an authorized representative of the party providing the waiver.No such waiver shall be deemed to be a waiver of any
other or subsequent breach or default. If any provision of this Agreement is held to be invalid, the remaining portions of this
Agreement shall remain in full force.
12.11 Publicity. AMS shall have the right to issue news releases, press releases or other communications regarding this
Agreement to potential investors and customers. However,AMS shall not disclose any names of Clients without the prior written
approval of the Client and Agency.
12.12 Headings. Headings used in this Agreement are for convenience of reference only and shall not be construed as
altering the meaning of this Agreement or any of its parts.
12.13 Execution. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be
deemed to be an original, but all of which together shall constitute one and the same instrument. The parties agree that
signatures on this Agreement, as well as any other documents to be executed under this Agreement, may be delivered by
7 of 8 Confidential
Master Agency Agree
20180926
facsimile or email and signed using a portable document format or an electronic signature in lieu of an original signature, and
the parties agree to treat such signatures as original signatures and agree to be bound by this provision.
12.14 Entire Agreement. This Agreement constitutes the entire understanding of the parties, and supersedes all prior or
contemporaneous written and oral agreements, representations or negotiations with respect to the subject matter hereof. This
Agreement may not be modified or amended except in writing and signed by both parties.
IN WITNESS WHEREOF, the parties' hereto have caused this Agreement to be executed by their dully authorized
representatives as of the date last signed by AMS.
MASON COUNTY JAIL ALCOHOL MONITORING SYSTEMS, INC.
By: By:
Name: Kevin Hanson Name: Lou Sugo
Title: Captain Title: Vice President—Sales and Marketing
Date:
By:
Name:
Title:
Date:
Attest:
Clerk of Agency
Signed by AMS and effective as of:
Effective Date
8 of 8 Confidential
Master Agency Agree
20180126
MASON • 2/13/2017
Work Release $20 per day, must be paid 1 week in advance
while on the program.
EHM $9 a day or 10% of monthly gross income
(whichever is greater). 1St and last week must be
paid at time of hook up.
UAs while on Programs $35 — One Time Fee
To get on these programs contact your attorney and all courts you are
being held by.
PUBLIC WORKS
MONDAY APRIL 30,2018— BRIEFING ITEMS
FROM PUBLIC WORKS
(For Commissioners Meeting May 7,2018)
Items for this meeting are due to Diane Zoren on Wednesday,May 2,2018
4.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS
(None)
8.0 APPROVAL OF ACTION ITEM
• Procedure for Franchise renewals.
9.0 OTHER BUSINESS
(None)
10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME
(None)
DISCUSSION ITEMS:
• 2018 Annual Bridge Report
• Municipal Stormwater Phase II Permit
Attendees:
Commissioners: Public Works: Other Dept.: Press: Public:
_Randy Neatherlin _Jerry Hauth List below: List below List Below:
_Kevin Shutty _John Huestis
_Terri Drexler _Bart Stepp
Others-List below:
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2018 ANNUAL BRIDGE REPORT
:4a REPORT OF ROAD BRIDGE CONDITIONS
MASON COUNTY, WASHINGTON
71f� 4�
MASON COUNTY PUBLIC WORKS DEPARTMENT
Cover Photos
Cloquallum Creek, built in 1994
Located West of Shelton, on W Cloquallum Rd, over Cloquallum Creek
Kennedy Creek, built in 1917
Located South of Shelton, on Old Olympic Hwy, over Kennedy Creek
Lower Vance Creek, built in 1963
Located North of Shelton, on W Skokomish Valley Rd, over Vance Creek
Credits
Program Management & Inspection
John Huestis, PE
County Engineer
Sarah Grice, PE
Engineering & Construction Manager
(Federal bridge inspection cert. # G-1719)
Fred Perryman
Team Leader
(Federal bridge inspection cert. # G-1321)
Jonathan Peterson
Bridge Inspector
Mason County Public Works Operations & Maintenance Staff
Cyndi Ticknor
Road Operations & Maintenance Manager
Allan Eaton
Asst. Road Operations & Maintenance Manager
MASON COUNTY
4
2018 ANNUAL, BRIDGE REPORT
This annual bridge report is prepared by Mason County Public Works
Engineering Bridge Team each year to fulfill the requirements of
the Washington Administrative Code (WAC) 136-20-060. This WAC
requires the County Engineer's report of bridge inspections as follows:
"Each county engineer shall furnish the county legislative authority with a
written resume of the findings of the bridge inspection effort. This resume
shall be made available to said authority and shall be consulted during the
preparation of the proposed six-year transportation program revision. The
resume shall include the county engineer's recommendations as to replacement,
repair or load restriction for each deficient bridge. The resolution of adoption
of the six year transportation program shall include assurances to the effect
that the county engineer's report with respect deficient bridges was
available to said authority during the preparation of the program. "
Approved By: `
Jo Huestis,
my Engineer
Prepared By:
Fred Perryman
Bridge Condition Inspector
Mason County Public Works 12018 Annual Bridge Report I Page 1
Table of Conte.nts
WAC 136-20-060 and Signature P@O8 ......................................................... 1
TableOfContents ................................................................................... 2
/\C[OOVms .............................................................................................. 3
BridgeLocation Map ................................................................................ 4
IDt[OdUCtiOO .................................................................'....'.................. 5
BridgeInventory ..................................................................................... 6
BridgeIOS08CtiOOS ....................'............................................................ 7
BridgeFindings ......................................'..........................................._ 8
DeficientBridges .....................................................'............................. 9
PostedBridges ........'.........................................................................—. 10
SCOUFEvaluation ....................................................................'.............. 11
EDlepg8nCV Repairs & IOSD8CtiOnS .............................................................. 12
Maintenance Activities ..........................................................................— 12
CompletedProjects ..'............................................................................. 12
CurrentProjects .....'................................................................'..........' 13
P[Og[@DQnled Projects ................................'............................................ 13
Recommended Projects ........................................................................... 14
AppendixA .........................................................................................— 16
Glossary OfBridge T8FnliOOk«g« ............................................'.......'.......— 18
Mission Creek 1. built 1881
Mason County Public Works 12O18Annua| BridgeReport IPage 2
y
Acronyms
The Following is a list of common acronyms widely used in the bridge inspection field:
ADT Average Daily Traffic
BIRM Bridge Inspectors Reference Manual
BRAC Bridge Replacement Advisory Committee
FC Fracture Critical
FHWA Federal Highway Administration
FO Functionally Obsolete
HBRRP Highway Bridge Replacement and Rehabilitation Program
NBIS National Bridge Inventory System
SD Structurally Deficient
SID Structure Identification Number
SR Sufficiency Rating
UBIT Under Bridge Inspection Truck
WAC Washington Administrative Code
WSBIM Washington State Bridge Inspection Manual
WSBIS Washington State Bridge Inventory System
WSDOT Washington State Department of Transportation
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Mission Creek 2, built 1968
Mason County Public Works 12018 Annual Bridge Report Page 3
COUNTYBRIDGE VIATJ
OLVWX Bridges posted for loads
NAVONAL _ Bridges posted for width
Scour Critical Bridges
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Mason County Public Works 12018 Annual Bridge Report I Page 4
yJ.
Introduction
This report summarizes Mason County's 2017 Bridge Program. This program forms an
integrated and comprehensive strategy to maintain and preserve the county's bridges and
road network continuity. The three main goals of the Bridge Program are:
➢ Keep the bridges open and safe for public use.
➢ Preserve the bridge infrastructure by having a formal bridge report for each bridge
which contains: inspection history documentation, condition evaluation, and bridge
summary data used to maximize bridge life span via maintenance and
rehabilitation.
➢ Replace bridges with reliable new structures when repair and/or rehabilitation are
not economical or physically feasible.
This Bridge Report contains additional information concerning the county's bridge system. For
each bridge listed in Appendix A, a report has been submitted to WSDOT for the Washington
State Bridge Inventory Systems.
As required by WAC 136-20-060, each County Engineer in Washington State must
submit a written resume of findings to the legislative body concerning the county's bridge
inspection effort by June 1 of each year. We have compiled a variety of information in the
annual update of the Bridge Report to serve the 2018 resume requirements.
Before adoption of the annual budget, the Board of County Commissioners is required to
adopt a Six-Year Plan for Transportation Improvements. WAC136-20-060 also requires
that the resolution adopting the Six-Year Plan state that this Engineer's summary with
respect to deficient bridges was available to the Board during preparation of the Plan.
Mission Creek 3, built 1990
Mason County Public Works 12018 Annual Bridge Report I Page 5
Bridge Inven
Mason County Public Works inspects and inventories 65 roadway bridges located within
Mason County. (Note: 55 require reporting and 10 are short span). These bridges consist of:
• 64 bridges owned by Mason County
• 1 bridge owned by the City of Shelton
Classified by substructures, the bridges inspected by Mason County are categorized
as follows:
• 45 Concrete Bridges
• 9 Timber Bridges
• 5 Timber Composite Bridges
• 5 Culverts (Steel — classified as bridges)
• 1 Concrete Bridge (City of Shelton)
i
I
Mason County Bridges by Material
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■Concrete
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■Timber
Timber Composite
45 5
■Culverts(>20')
■Concrete(City of Shelton)
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Mason County Public Works 12018 Annual Bridge Report I Page 6
Brdge Inspections
Bridge Inspection is performed in accordance with the National Bridge Inspection
Standards (NBIS) to conform to 23 CFR 650.3. The NBIS mandates that public agencies
inspect and report on all bridges, except short span bridges, at least once every two
years. Under these standards, the county is required to document and report the current
condition of each bridge, determine the degree of wear and deterioration, and
recommend repairs or required service.
Mason County Public Works department has been able to inspect and rate each bridge
at a minimum inspection frequency of two years, with certain bridges being inspected
more frequently. The more frequent inspection and evaluation schedule is established
for bridges that are aging, have a long maintenance history, or with high environmental
exposure. This program has served the citizens of Mason County with early identification
of maintenance needs, resulting in economical repair costs.
The inspector uses the NBIS standards to document the current condition of each bridge
element listed. The deficiencies are coded to NBIS standards and show the degree of
deterioration in various elements—the three primary elements being:
• deck,
• superstructure, and
• substructure
As deterioration occurs, the coding values drop and repair order forms are issued to the
maintenance department to conduct the proposed repair. In cases where the coding
factors drop significantly, recommendations are made for repair, replacement, or
rehabilitation by a qualified structural engineer. Bridges with identified deficiencies may
be inspected more often.
Updated inspection results are forwarded to the WSDOT's Highway and Local Programs
Bridge Division, which in turn verifies compliance with the NBIS and reports to the
Federal Highway Administration (FHWA). A copy of the Inspection Report is kept in the
bridge file at Mason County Public Works.
Mason County Public Works 12018 Annual Bridge Report I Page 7
Fin
New bridge deficiencies are found during routine inspections each year. Work items are
identified and sent to Mason County Operations & Maintenance group. Some work items are
urgent and are repaired quickly, while others are prioritized lower as longer-term
maintenance items that will help extend the bridge's service life. County Operations &
Maintenance crews concentrate on repairs that will help preserve the service life of the
inventory, with an emphasis on safety.
A total of 32 routine bridge inspections were conducted in 2016-2017, including an in depth
inspection utilizing WSDOT's UBIT (Under Bridge Inspection Truck). If the underside of the
bridge deck cannot be given close or adequate inspection from the ground, then a special
inspection using a UBIT is required. During these bridge inspections, inspectors make an in-
depth condition evaluation of the bridge structure and document any observable defects. In
addition, bridge maintenance crews observe, report, and suggest repairs to bridges.
See our list of special inspections (Exhibit A), for details on inspection frequencies and
schedules for all UBIT, underwater bridge (UW), and fracture critical inspections.
f. ?
B
Y Chapman Cove— 2017
EMM A
Structure ID Bridge Name 2018 UBIT 2019 UBIT 2020 UBIT 2021 UBIT Special Insp
08169800 Chapman Cove Mar 28 Mar 28
08619500 Eddy Evers Apr 25 Apr 25 2019 FC
07996900 Harstine Island 2021 UW
08072500 Stretch Island Sept 13 Sept 13
See Bridge Map page 4 for locations
Mason County Public Works 12018 Annual Bridge Report I Page 8
Deficient �r�dc�►@�
A measure that helps provide a condition overview of each bridge is a rating factor known as
the Sufficiency Rating (SR). The SR for the entire inventory provides a comparative look at the
health of the bridge inventory from one year to the next. The SR is a score calculated from a
multitude of ratings the inspector assigns to the bridge, which are based on the condition of the
various components of the bridge. The geometric layout, safety, and importance of the bridge to
the traveling public are also factored into the SR. The SR ranges from zero (a bridge that is
closed and cannot carry traffic loads) to 100 (a new bridge with no deficiencies). The following
chart shows an overview of Mason County's bridge Sufficiency Ratings.
35
30
25
I
--- ■SR>80
20 ■80>SR>50
■50>SR>25
15
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10 �'
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SR>80 80>SR>50 50>SR>25 SR<25
Mason County Public Works 12018 Annual Bridge Report I Page 9
. a
Posted BrdgeON
There are three load restricted bridges in Mason County (Exhibit B). These bridges are posted
for load limits, because the standards they were designed to do not meet standards currently in
use. The remaining five bridges that require restrictions, per resolution, are due to their narrow
width.
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Rossmaier Bridge Stretch Island Bridge Evers
&hib#- B
Structure ID Bridge Name Comments Repair Needed
08108000 Rossmaier Load Limit Posted Retrofit or Replace per Structural Engineer
08072500 Stretch Island Load Limit Posted Retrofit or Replace per Structural Engineer
901002328 Evers Load Limit Posted I Retrofit or Replace per Structural Engineer
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Structure ID Bridge Name Comments ADT / No. of
Residences Served
08369200 Carlson One lane Bride 16/ 2
08169800 Gosnell Creek One lane Bride 36/ 3
08619500 Eich Road One lane Bride 22/ 1
07996900 Eich Road 1 One lane Bride 22/ 1
08072500 Hliboki One lane Bridge 62/ 5
Since these bridges access so few residences, it would not be cost effective to replace them.
Mason County Public Works 12018 Annual Bridge Report I Page 10
Scour Evaluation
In 1988, federal requirements for bridge inspections were updated to include mandatory scour
evaluations for all bridges that cross water. Scour Evaluations examine bridge abutments and
piers that may be damaged as a result of debris build up or water surging around the structure
and eroding foundation soils. The purpose of a scour evaluation is to determine the
susceptability of a bridge's foundation to the erosive action of flowing water, excavating and
carrying away material from the bridge foundation. A bridge is considered scour critical if it's
foundation is unknown or determined to be unstable for observed or calculated scour.
The implementation of the mandated scour evaluation program in Washington requires all
agencies responsible for bridges to complete scour evaluations. All bridges designated as scour
critical require a scour Plan of Action. Mason County has 12 bridges that are determined to be
scour critical (Exhibit D). These bridges are monitored during or immediately after high water
events.
Exhibit D.
Structure ID Bridge Name Year Built Scour Codes
08149500 Bingham Creek 1960 U- Unknown Foundation Elevations
08169800 Chapman Cove 1950 U - Unknown Foundation Elevations
08369800 Crisman 1954 U-Unknown Foundation Elevations
08080600 Decker Creek 1949 U- Unknown Foundation Elevations
08332000 Eich Road 1968 U- Unknown Foundation Elevations
08120600 Finch Creek 1 1956 5- Countermeasure are installed
08169100 Hliboki 1961 U- Unknown Foundation Elevations
08232300 No Fk. Goldsborou h 1958 U- Unknown Foundation Elevations
08803700 Toonerville Bride 1995 U- Unknown Foundation Elevations
08252600 Upper Golsborou h 1966 U- Unknown Foundation Elevations
08312400 Lower Dewatto Ck 1967 U- Unknown Foundation Elevations
08185100 Weaver Creek 2 1966 U - Unknown Foundation Elevations
None of the scour critical bridges have any known issues with scour at this time.
Mason County Public Works 12018 Annual Bridge Report I Page 11
9merency Repair' s & Inspections
No emergency repairs were conducted in 2017.
an dge Maintenance Activities
Maintenance and repairs are sometimes necessary to prevent further deterioration of structures
to extend their useful life, and to reduce major repair costs in the future. During bridge
inspections, maintenance needs are indentified and documented. Minor bridge repair work is
completed by county road operations and maintenance crews, with major repairs being
completed by contract. Typical annual maintenance includes brush cutting, deck and drain
cleaning, sign repairs, and guardrail repairs. This year, general maintenance was performed by
the leveling of roadway approaches, cleaning decks and drains, brush removal, and crack
sealing.
Structure ID Bridge Name Maintenance Performed
08132500 Upper Vance Creek Steel deck angle was repaired and all seams sealed
Com- pleted Bridge Projects
There were no completed projects in 2017.
CUffent Brill a Projects
There were no current projects in 2017.
PrOW&M, Med Bridge Proiects
Programmed projects are projects that are included in the Six-Year Transportation Improvement
Program. Mason County has no programmed bridge projects at this time.
eoommen a BrOw, Pro"
Mason County Public Works 12018 Annual Bridge Report I Page 12
Below are projects we recommend adding to the Six Year-Transportation Improvement Program
and seeking funds to contribute to the project cost.
Harstine Island - 07996900
This is a 1466 ft long 12 span concrete structure supported by concrete columns, built in 1969.
This bridge provides the only roadway access to Harstine Island. The island is home to
numerous shellfish operations, residential neighborhoods, 2 state parks, and many acres of
timberland-, therefore, it is necessary to move overweight equipment across this structure. The
structure has deck delamination and spalling in the deck and on the columns with rebar
showing.
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Mason County Public Works 12018 Annual Bridge Report I Page 13
Decker Creek - 08080600
This is a 26 ft long single span concrete structure supported by steel piles, originally built in
1949 and rebuilt in 1962. The bridge is used regularly to carry overweight truck loads as this
route is a main east and west thorough fare for the timber industry. It was designed to standards
well below current standards. The bridge should be evaluated by a Structural Engineer to
determine if a retrofit would increase the carrying capacity of the bridge, or if a replacement
would be more beneficial.
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Mason County Public Works 12018 Annual Bridge Report I Page 14
Tahuya Estuary - 08033700
This is a 125 ft long 5 span concrete slab bridge supported by concrete piles that was built in
1961. Due to the erosive actions of ebbing and flowing tides, the embankment of the bridge is
eroding away behind the end piles. Work by Mason County Road Operations & Maintenance
crews could be scheduled to correct erosion issues and to prevent future erosion. Hood Canal
Salmon Enhancement Group obtained a grant for a feasibility study to replace this bridge.
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Mason County Public Works 12018 Annual Bridge Report I Page 15
Rossmaier
This is a 60 ft long 3 span concrete slab bridge supported by concrete piles that was built in
1963. It was designed to standards well below current standards. A Structural Engineer has
been hired to determine if a retrofit would increase the carrying capacity of the bridge, or if a
replacement would be more beneficial. This information should be available by May 2018, and
the results of the study will be used to develop the next Six-Year Transportation Improvement
Program.
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Mason County Public Works 12018 Annual Bridge Report I Page 16
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Glossary o Bridge Terminology
Abutment—a substructure supporting the end of a single span, or the extreme end of a
multispan super-structure and, in general, retaining or supporting the approach fill.
Backwall—the top-most portion of an abutment functioning primarily as a retaining wall to
contain approach roadway fill.
Bent—a supporting unit of the beams of a span made up of one or more column or column -like
members connected at their top-most ends by a cap, strut, or other horizontal member.
Bracing—a system of tension or compression members, or a combination of these, connected
to the parts to be supported or strengthened by a truss or frame. It transfers wind, dynamic,
impact, and vibratory stresses to the substructure and gives rigidity throughout the complete
assemblage.
Cap—the horizontally-oriented, top-most piece or member of a bent sewing to distribute the
beam loads upon the columns and to hold the beams in their proper relative positions.
Chord—in a truss, the upper-most and the lower-most longitudinal members, extending the full
length of the truss.
Compression—a type of stress involving pressing together; tends to shorten a member;
opposite of tension.
Culvert—a pipe or small structure used for drainage under a road, railroad or other
embankment. A culvert with a span length greater than 20-feet is included in the National Bridge
Inventory and receives a rating using the NBI scale.
Deck—portion of a bridge that provides direct support for vehicular and pedestrian traffic.
Elastomeric pads—rectangular pads made of neoprene, found between the substructures
and superstructure, that bears the entire weight of the superstructure. Elastomeric pads can
deform to allow for thermal movements of the superstructure.
Endwall—the wall located directly under each end of a bridge that holds back approach
roadway fill. The endwall is part of the abutment.
Fracture critical member—a member in tension or with a tension element whose failure would
probably cause a portion of or the entire bridge to collapse.
Pier—a structure comprised of stone, concrete, brick, steel, or wood that supports the ends of
the spans of a multi-span superstructure at an intermediate location between abutments. A pier
is usually a solid structure as opposed to a bent, which is usually made up of columns.
Mason County Public Works 12018 Annual Bridge Report I Page 19
Pile—a rod or shaft-like linear member of timber, steel, concrete, or composite materials driven
into the earth to carry structure loads into the soil.
Pinpile—a series of two-inch-diameter pipes driven in a line into the ground to support the
timber planks of a small retaining wall, typically used to prevent erosion under a bridge
abutment.
Plan of Action—a detailed plan outlining actions needed to be taken by monitoring crews after
a high water event.
Post or column—a member resisting compressive stresses, in a vertical or near vertical
position.
Scour—erosive action of removing streambed material around bridge substructure due to water
flow. Scour is of particular concern during high-water events.
Short span bridge—these bridges span less than 20 feet.
Soffit—the underside of the bridge deck or sidewalk.
Spall—a concrete deficiency wherein a portion of the concrete surface is popped off from the
main structure due to the expansive forces of corroding steel rebar underneath. This is
especially common on older concrete bridges.
Stringer—a longitudinal beam (less than 30' long) supporting the bridge deck, and in large
bridges, framed into or upon the floor beams.
Sufficiency rating—the sufficiency rating is a numeric value from 100 to 0. The sufficiency
rating is the summation of four calculated values: Structural Adequacy and Safety, Serviceability
and Functional Obsolescence, Essentiality for Public Use, and Special Reductions.
Substructure—the abutment, piers, grillage, or other structure built to support the span or
spans of a bridge superstructure, and distributes all bridge loads to the ground surface. Includes
abutments, piers, bents, and bearings
Superstructure—the entire portion of a bridge structure which primarily receives and supports
traffic loads and in turn transfers the reactions to the bridge substructure; usually consists of the
deck and beams or, in the case of a truss bridge, the entire truss.
Tension—type of stress involving an action which pulls apart.
Trestle—a bridge structure consisting of beam spans supported upon bents. Trestles are
usually made of timber and have numerous diagonal braces, both within each bent and from
bent to bent.
Wingwall—walls that slant outward from the corners of the overall bridge that support roadway
fill of the approach.
Mason County Public Works 12018 Annual Bridge Report i Page 20
Department of Public Works
Mason County Board of County Commissioners
Weekly Briefing
April 30, 2018
ISSUE: Municipal Stormwater Phase II Permit
BRIEFING PURPOSE:
Ecology is preparing to evaluate the UGA surrounding the City of Shelton for potential coverage under
the Western WA Phase II Permit. The purpose for this briefing is to describe the evaluation process and
criteria, and potential county impacts.
BACKGROUND:
Federal rules require Ecology to evaluate all cities with a population over 10,000(Shelton) for possible
coverage under the permit. As part of this review, they also look at the surrounding urbanized areas.
Ecology uses six factors to evaluate coverage under the Phase II permit:
1. Does the municipal stormwater system discharge to impaired or sensitive waters?
2. Is the municipal stormwater system a significant pollutant contributor to waters of the
United States?
3. Does the municipal stormwater system serve a substantial population or area?
4. Is the municipal stormwater system contiguous to an already regulated system?
5. Is the municipal stormwater system physically connected to the already regulated
system?
6. Are water quality impacts of the municipal stormwater system already being addressed
under other regulations or programs?
Public Works has prepared a preliminary response to the six questions (attached). More
detailed responses will be completed prior to meeting with Ecology.
SCHEDULE:
Ecology plans to meet with Mason County representatives in May. This will begin the
evaluation process leading to a determination of whether Mason County will be issued a
Municipal Stormwater Permit in 2019.
Preliminary
draft sections
for informal Municipal
Pre-draft comment SW Permits
Input due late summer, Reissued
9/30/2016 2017 August,2019
"'IF ._
Public Formal Draft
meetings released for
Feb-March comment
2017 Summer
2018
John Huestis,PE,Deputy Director/County Engineer -1- 04.25.18
Department of Public VVorks
POTENTIAL IMPACTS:
After their evaluation is complete Ecology will determine whether Municipal Stormwater Phase
II Permit coverage should be issued to Mason County and for what geographic area. If Ecology
decides a permit is not warranted at this time, Mason County will have S - 6 years to prepare
for the next permit.
If however, Ecology determines Municipal Stormwater Permit coverage is necessary, we will be
notified this summer and coverage will begin in August 2019. Municipal permits have several
program components that must be met within certain timeframes. All program components
are to be fully implemented over the permit coverage period. The program components are:
■ Stormwater Management Plan;
■ Public Education and Outreach;
■ Public Involvement and Participation;
■ Illicit Discharge Detection and Elimination;
■ Controlling Runoff from New Development, Redevelopment and Construction Sites; and
■ Municipal Operations and Maintenance.
Monitoring, assessment and an annual report are also required. The detailed permit
requirements are spelled out in the Municipal Stormwater Phase II Permit.
Financial impacts depend on the outcome of Ecology's evaluation and determination, and our
approach to implementation. There will be a work load uptick for Public Works and Community
Services during the next year to address potential permit coverage. There will be on-going,
increasing financial impacts and the need for additional FTEs beginning in 2020 if Phase II
Permit coverage is required.
WHAT NEXT:
No action is requested at this time.
ATTACHMENTS:
Mason County Preliminary Permit Coverage Evaluation
John Huestis,PE,Deputy DirectorJCounty Engineer -2- 04.25.18
i
+ Western Washington Phase II Municipal Stormwater Permit
Mason County Preliminary Coverage Evaluation—April 2018
Prepared by: Loretta Swanson, Technical Services Manager
Ecology is initiating the process of re-issuing Western Washington Phase II Municipal Stormwater
Permits and evaluating the potential for Mason County coverage (among other jurisdictions including
the City of Shelton). Ecology's evaluation is on a case by case basis and relies on the six factors listed
below. While they are the primary factors considered, they are not intended to restrict Ecology's
exercise of its discretion and other factor may be considered.
The Phase II Permits are issued to small municipal separate storm sewers (or MS4s) based on Ecology's
assessment. Municipal separate storm sewer means a conveyance or system of conveyances including
roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made
channels, or storm drains. MS4s are owned or operated by a public body, not privately. They do not
include combined sewer systems.
Mason County's MS4 largely consists of rural, low-volume, low-pollutant loading roads and their
associated ditches. Catch basins and piped conveyances are a very small percent of the overall system,
even in urbanized areas. Urbanized areas in Mason County account for only 2%of the land use and
projected to grow only by 2%over the next 20 years.
Mason County's preliminary assessment of the six factors pertaining to our MS4 is presented in blue.
Factor 1: Does the municipal separate storm sewer discharge stormwater to impaired or sensitive
waters? YES,ALTHOUGH STORMWATER MANAGEMENT PRACTICES ARE A RELATIVELY SMALL
CONTRIBUTOR TO OVERALL PROTECTION AND RESTORATION EFFORTS.
Ecology will consider whether the municipal separate storm sewer discharges to impaired or sensitive
waters that need protection to maintain or restore uses.
■ "Impaired waters" are Clean Water Act section 303(d)-listed water bodies.
■ "Sensitive waters" include public drinking water intakes and their designated protection areas;
designated public swimming areas; shellfish beds; State-designated Outstanding Resource
Waters; National Marine Sanctuaries; State Aquatic Reserves; and waters determined to be
critical habitat for threatened or endangered species.
Ecology will also consider whether stormwater management practices are likely to contribute to the
necessary protective and/or restoration measures for the water body of concern, e.g. if the impairment
is due to a constituent of concern in stormwater. Constituents of concern in stormwater typically
include: arsenic, cadmium, copper, chromium, lead, zinc, heat, oil and grease, organic toxins, oxygen-
demanding organics, nutrients, sediments, bacterial/viral agents and other pathogens.
Page 1 of 4
+ Western Washington Phase II Municipal Stormwater Permit
Mason County Preliminary Coverage Evaluation—April 2018
Prepared by: Loretta Swanson,Technical Services Manager
Factor 2: Is the municipal separate storm sewer a significant contributor of pollutants to waters of the
United States? NO.
Ecology will consider whether the activities that take place in the municipal separate storm sewer
contribute a loading of pollutants that are considered to be sufficient to cause or exacerbate the
deterioration of receiving water quality or instream habitat conditions. This consideration will be based
on best available science and readily available information. The types of information or metrics that
may be considered and applied include, but are not limited to:
■ Water quality monitoring data;
■ Landscape metrics such as total impervious surface area, road network density, or number of
stream crossings by roads;
■ Quantification of the vehicular traffic in the municipal separate storm sewer at levels that would
correspond to a high pollutant loading in stormwater discharges;
■ Other indications of increased potential for stormwater pollutant loading, including a large non-
resident population (such as seasonal or year-round tourism, university students, adjacent
military bases,or other types of commuters) or high-use commercial traffic areas.
Factor 3: Does the municipal separate storm sewer serve a substantial population or area? NO.
Management of stormwater runoff from growing municipal separate storm sewers is a primary goal of
the regulations. High growth may be measured by a rate of increase in population, or directly by the
number of people added, or by the increase in the amount of impervious surfaces in the municipal
separate storm sewer. Ecology will evaluate whether the municipal separate storm sewer has
experienced high growth by one or more of the following measures:
■ Residential population has grown or is projected to grow by a rate of 15% (the average rate of
growth in Washington State from 1990-2000) or more within a 10 year period; this applies only
to municipal separate storm sewers serving a minimum population of 1,000.
■ The municipal separate storm sewer is projected to serve a population of 10,000 or more
outside an Urbanized Area, or a population of 1,000 or more inside an Urbanized Area, when the
next census takes place. (Note: Municipal separate storm sewers that met this criterion for the
2000 census have already been designated by Ecology as regulated municipal separate storm
sewers.)
■ The amount of total impervious area served by the municipal separate storm sewer has
increased by a rate of 10%or more within a 10 year period; this applies only to municipal
separate storm sewers serving a minimum population of 1,000.
Page 2 of 4
i
+ Western Washington Phase II Municipal Stormwater Permit
Mason County Preliminary Coverage Evaluation—April 2018
Prepared by: Loretta Swanson, Technical Services Manager
Ecology's determination will be based on the best available information, including the latest U.S. Census
Bureau or State of Washington Office of Financial Management data.
Factor 4: Is the municipal separate storm sewer contiguously located to an already regulated
municipal storm sewer? YES, BUT WITH A VERY LOW LIKELIHOOD OF IMPACT TO THOSE SYSTEMS.
Potential impacts on a neighboring regulated municipality and shared water bodies will be considered
for jurisdictions that are directly adjacent to an already regulated municipal separate storm sewer.
The only system currently regulated and directly adjacent to Mason County is WSDOT. The City of
Shelton will likely be regulated during this current permit cycle and is directly adjacent with shared
water bodies.
Factor 5: Is the municipal separate storm sewer physically interconnected to another, already
regulated municipal storm sewer? YES, BUT PHYSICAL INTERCONNECTION IS VERY LIMITED AND A
NEGLIGIBLE CONTRIBUTOR TO THE POLLUTANT LOAD.
If a municipal separate storm sewer is physically interconnected to another municipal separate storm
sewer that is regulated by the NPDES stormwater program and contributes substantially to the pollutant
loading in the regulated municipal separate storm sewer,then it must be designated as a "regulated
municipal separate storm sewer." Ecology will determine whether the physically interconnected
municipal separate storm sewer contributes substantially to the pollutant loadings of the already
regulated municipal separate storm sewer.
To determine whether a physically interconnected municipal separate storm sewer is a "substantial
contributor" to the regulated municipal separate storm sewer, Ecology will consider the following
factors and any other factors Ecology's determines are appropriate:
■ The total contributing area of the candidate municipal separate storm sewer;
■ What portion of the receiving regulated municipal separate storm sewer's discharge is
contributed by the interconnected candidate municipal separate storm sewer; and/or
■ What portion of the municipal stormwater discharge to the receiving water body is contributed
by the interconnected candidate municipal separate storm sewer.
Factor 6:Are the water quality impacts of the municipal separate storm sewer already being
addressed under other regulations or programs? YES.
Page 3 of 4
Western Washington Phase II Municipal Stormwater Permit
Mason County Preliminary Coverage Evaluation—April 2018
Prepared by: Loretta Swanson, Technical Services Manager
A designated "regulated municipal separate storm sewer" may be determined to be exempt from the
requirement for permit coverage if the stormwater runoff from the municipal separate storm sewer is
effectively addressed by other water quality programs. Ecology will consider, on a case-by-case basis,
whether the stormwater runoff from a potentially designated "regulated municipal separate storm
sewer" is effectively addressed under other regulations or programs.
Information in support of this criterion should be provided directly to Ecology by the candidate
municipal separate storm sewer and should include a description of each of the following elements of
the stormwater management program to prevent and minimize pollutant runoff:
■ Public education and involvement: actions to promote greater understanding and support of
stormwater management activities among various audiences within the local community and to
involve them in the program planning process
■ Illicit discharge detection and elimination: actions to identify and reduce non-stormwater
discharges to the municipal separate storm sewer.
■ Construction stormwater runoff control: specific actions to prevent discharge of sediment and
other construction-related pollutants from entering the municipal separate storm sewer.
■ Post-construction stormwater management: specific actions to control stormwater runoff from
new development and redevelopment projects.
■ Pollution prevention and good housekeeping for municipal operations: specific actions to reduce
pollutant loading in stormwater runoff from publicly-owned roadways, parking areas,
maintenance and storage yards, waste transfer stations, parks, and other areas.
■ Special actions to address local water quality problems, such as monitoring, retrofitting, or basin
planning, being undertaken by the jurisdiction.
■ Record-keeping and program evaluation to adaptively manage the program and report to the
public on stormwater management activities.
The descriptions should include budget and staff allotments, scheduled inspection and maintenance
activities, and copies of adopted ordinances or other rules supporting the actions.
Page 4 of 4
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: John Huestis/Loretta Swanson/Terry Conley
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: April 30, 2018
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing,please provide only new information.)
ITEM: Private Line Occupancy Permit and Franchise Renewal Procedure
EXECUTIVE SUMMARY: At the April 26, 2018 briefing, Commissioners approved revisions to
the Private Line Utility Occupancy(PLO) permit approval process in an effort to improve government
efficiency while remaining transparent. Public Works requests the Board consider a similar change
to Franchise renewals, with the exception of telecommunication franchises. Public Works and the
Deputy Prosecuting Attorney have completed their review and recommend a change from a public
hearing to one of Board action during a regular meeting.
BACKGROUND Public Works utilizes a variety of permits or licenses to manage right-of-way use. A
franchise agreement is entered into when a utility wishes to occupy county right-of-way. Mason
County has approved 70 franchises to date and 40 of those are currently up for renewal which poses
a logistic challenge now and in the future.
The process to date has been: renewal application acceptance and review by Public Works, Board
briefing and action to set a hearing, hearing and Board action to approve or deny. This process
takes approximately 6-8 weeks and costs the applicant$300. On average, it costs Public Works
$500 to process the renewal. Eliminating the hearing will bring the fee and cost in closer alignment.
LEGAL AND PROCESS REVIEW A public hearing is required for a new franchise application per
Chapter 36.55 RCW. The Chapter is silent on the process for franchise renewals. Mason County
Code Chapter 12.24 appears to follow the RCW. No code revision is necessary should the Board
approve this revised franchise renewal procedure.
RECOMMENDED OR REQUESTED ACTION:
1. Recommend the Board revise the PLO process from public hearing to Board action during a
regular meeting.
2. Recommend the Board revise the franchise renewal process from public hearing to Board action
during a regular meeting, with two exceptions:
A. All telecommunication franchise renewals will be considered during a public hearing.
B. Any franchise terms that are revised and significantly different from existing terms will be
considered during a public hearing.
Attachments: 4/16/18 PLO Briefing Summary Form
Briefing Summary
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
j TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: John Huestis/Loretta Swanson/Terry Conley
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: April 16, 2018
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing, please provide only new information.)
ITEM: Private Line Utility Occupancy Permit Approval Procedure
EXECUTIVE SUMMARY: Commissioners wish to improve government efficiency and
requested a review of the approval process for Private Line Utility Occupancy(PLO) permits. Public
Works and the Deputy Prosecuting Attorney have completed the review and recommend a change
from a public hearing and Board action to one of Deputy Director/County Engineer approval.
BACKGROUND Public Works utilizes a variety of permits or licenses to manage right-of-way use. A
PLO permit is issued when installation of a utility is considered to have little impact. Some examples
include: a utility line crossing the road, a utility line with a longitudinal distance of 500 feet or less,
and the utility line serves a single-family residence.
The approval process to date has been: application acceptance and review by Public Works, Board
briefing and action to set a hearing, hearing and Board action to approve or deny. The entire
process takes approximately 6-8 weeks and costs the applicant$200. On average, it costs Public
Works^'$500 to process the permit. Public Works processed an average of four permits in prior
years and four in the first quarter of 2018.
LEGAL AND PROCESS REVIEW A public hearing is required for a new franchise application per
Chapter 36.55 RCW. The Chapter is silent on other permits such as a PLO. Mason County Code
Chapter 12.24 appears to follow the RCW. A review of neighboring county practices yielded mixed
approaches: Kitsap approves by Board action (not a hearing);Thurston approves through Public
Works administrative action; King also approves administratively.
OPTIONS
1. Deputy Director/County Engineer grants or denies PLO permits.
2. Board grants or denies PLO permits as an action agenda item.
3. Board grants or denies PLO permits after a public hearing(current process).
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board authorize the Deputy Director/County Engineer to grant or deny approval for
Private Line Occupancy permits.
Briefing Summary
2018 Q1 Report: Economic Development Council of Mason County
The Mason EDC is the lead designated economic development agency for Mason County.We represent
the County and local businesses on a number of statewide, national and international issues.At the
heart of the work the EDC does are four main principles:
• RECRUIT investment and employment opportunities to the region,
• RETAIN existing local businesses by providing technical assistance and advocacy,and
• EXPAND operational capacity for local employers by providing them with new market
opportunities.
• COORDINATE economic development efforts in Mason County,the region, and the state.
2018 Scope of Services
Q CONTRACTOR to provide a budget by expense category totaling$68,000 for the 2018,one year
contract to the BOCC within fifteen days (15) of contract execution.
❑ CONTRACTOR to provide update to Board of County Commissioner...
Deliverable: At a minimum of once per quarter the Executive Director or designee will provide a
brief update on EDC work during public testimony at commission meetings.
Q1:03.19.2018
RECRUITMENT&MARKETING
❑ CONTRACTOR to market Mason County as excellent locations to expand or relocate ...
Deliverable: number of businesses contacted.
Q1: 2
13 in pipeline
Work to start in the second quarter to build out county sites
Property portfolio development and distribution to RECon and Economix that directly
engaged site selectors in commercial and industrial development.
Business Spotlights to transition into formal BRE program
Retail Coach partnership with City of Shelton
❑ CONTRACTOR to provide site location assistance ...
Deliverable: Quarterly list of project names.
Q1: Project Ellis—Chinese pulp and paper company(300-500 acres, rail, large water user)
Project Movement—warehouse/distribution (20,000 sf expandable to 60,000 sf)
BUSINESS RETENTION &EXPANSION ACTIVITIES
CONTRACTOR to work with partners throughout the county ...
Deliverable: copy of communication plan on or before 3/31/2018
Q1: Communication Plan -ATTACHED
Deliverable: quarterly dashboard of communication analytics.
Q1: Dashboard of Analytics
BREAKDOWN:WEBSITE t QUARTERI
UNIQUE VISITORS
NUMBER OF VISITS BOUNCE RATE
o
14728 20402 89% 82872
SOCIAL • BREAKDOWN
Facebook � � PAGIVILWS Instagram W(LOWIRS NS POST REACH
@choosemason 636 80 345 choose.mason
®��
60 10,218 UP 35%
Twitter �III v YouTube �
@choosemason - - - ChooseMason - - -
CONTRACTOR to provide business retention and expansion services ...
Deliverable: number of businesses visited.
Q1: 48
Deliverable: number of follow-ups with existing businesses.
Q1: 20
CONTRACTOR to participate ... in the coordination of the job skills training program and the
customized training program within its region.
Q1: Pacific Mountain Workforce Development Council 01.25.2018
CDBG Business Builder Course
BUSINESS ASSISTANCE
❑ CONTRACTOR to provide or facilitate the provision of export assistance.
D CONTRACTOR to provide business assistance ...
Deliverable: number of businesses that direct assistance was provided.
Q1: 15
Deliverable: and number of follow-up interactions.
Q1: 6
READINESS&CAPACITY BUILDING
❑ CONTRACTOR to solicit, compile and rank the Comprehensive Economic Development Strategy
(CEDS) list annually. Submit to COUNTY for review and approval on or before 6/30/18.
❑ CONTRACTOR to provide an annual economic report.
Deliverable: report of economic indicators and comparisons in Mason County.
❑ CONTRACTOR to participate in economic development system-wide discussions regarding gaps in
business start-up assistance in Mason County.
❑ CONTRACTOR to participate in development of a countywide economic development plan in
conjunction with other governmental jurisdictions and institutions.
o Opportunity Zones
❑ CONTRACTOR to provide an annual snapshot of local economic conditions ...
Deliverable: Economic Vitality index.
r Economic Development Council of Mason County
MARKETING AND COMMUNICATIONS PLAN
1.0 OVERVIEW
This Marketing and Communications Plan is designed to support the EDC's strategic goals to enhance
revenues, improve business and economic development, promote a positive County image, and attract
people to live, work, invest and play in Mason County.The Marketing and Communications Plan includes
an overview of marketing research,goals, as well as strategic priorities and the necessary action steps
that will help meet the goals of the plan.
Three strategic priorities describe how the goals will be accomplished. For each strategic priority, a set
of actions is outlined to be implemented to help meet the goals of the Plan.
The Plan is updated every three years to keep activities current, respond to new initiatives and reflect
changing priorities.
1 IN THE FUTURE?
With a project life of three years,the overall goal is to keep all stakeholders and the community engaged
and informed throughout this process and to celebrate the culmination of projects and developments
throughout the County.
3.0 KEY OBJECTIVES
The key objectives of this communication plan are:
• Increase local, regional and national awareness of the benefits of living, working,visiting, and
investing in Mason County.
o A feeling of unity between Cduncil and all stakeholders due to them being kept fully
informed and regularly updated.
• Enhance communication with Mason County residents about economic development issues,
projects and services.
• To ensure decisive, consistent messages are going out to stakeholders and the wider community
via the media.
• To offer multiple opportunities for consultative input into the development of Mason County
o That all sectors of the community feel like they have had multiple opportunities to have
their say and input into the development of Mason County.
• Build confidence in the future of the Mason County Economy.
o Confidence within all industry sectors of a successful and vibrant future for Mason
County.
4.0 TARGET AUDIENCES
The Target Audiences are the groups that the EDC will be directing its marketing and communications
activities.
Internal Audiences:The objective is to maintain an open dialogue with these audiences to ensure they
1) clearly understand the EDC mission,vision, and goals and can effectively deliver those messages at all
levels; and 2) provide ongoing input and feedback to guide the work of the EDC.
•EDC Board of Directors
•Membership
F' R n Economic Development Council Of Mason C OUnty
External Audiences:The objective is to maintain ongoing engagement with these audiences in a manner
that 1) raises awareness and encourages support for the EDC mission; 2) compels desired action on
behalf of the EDC; and 3) builds critical mass of the organization.
• Elected Officials
• Local Governments
• Educational Institutions
• Workforce Boards
• Prospective Members
• Current Business Leaders
• Prospective Relocating or Expanding Businesses
• Site Selectors
• General Public
♦ � d
SHORT-TERM STRATEGIES(INTERNAL EMPHASIS)
These strategies refer mostly to internal communication within the EDC network and are primarily
related to ongoing organizational planning and development.Some strategies overlap in emphasis and
timeframe. In any organization, effective internal communication precedes successful external
communication,and is especially crucial in a coalition with diverse members and stakeholders such as
this.
The following section outlines the EDC's short-term, mid-term, and long-term communication strategies
in order of priority, and if applicable, accompanying recommendations for key messages, target
audiences, communication tools and/or channels. Previous communication strategies,tools, channels,
and outcomes will be described and evaluated if utilized.
STRATEGY S1: CREATE OFFICIAL PRIMARY AND SECONDARY CHANNELS FOR ALL LEVELS OF
COMMUNICATION AND INFORMATION DISSEMINATION.
The EDC staff and leadership respects its internal audiences'time and preferences for receiving and
transmitting communication. It is important to establish known channels for different types of
communication and information retrieval, and use them consistently. EDC will utilize email/newsletters
for regular communication and news updates. Organization news should be aggregated on a weekly
basis and posted to the website and social media,and emailed to members on a quarterly basis as
needed.
Additionally, EDC will recommend a system for urgent or emergency communication or situations where
immediate action is needed.This could be a manual or automated texting or email system, whereby
opted-in users can receive instant notifications via text or email.
Target audiences: Board, Members,Advisory Councils, Key Stakeholders, and Technical Experts
STRATEGY 52: CREATE AND INTEGRATE A MARKETING COMMITTEE INTO THE ORGANIZATIONAL
STRUCTURE.
This type of subcommittee is highly recommended. Like other organizational committees,this one
would be appointed by the EDC Board of Directors, led by a designated chairperson, and filled by
members and stakeholders who have a vested interest in the success of the communications strategy.
r Econornic Development Council of Mason County
Target audiences: Members, Key Stakeholders, and Technical Experts
MID-TERM STRATEGIES
STRATEGY M1: DEVELOP AN ANNUAL REPORT.
This is a recommended tool for internal and external communication. Annual reports provide a
comprehensive assessment of the organization's yearly activities, and are an effective preclusion to
member renewals, dues increases, or various major"asks."
A week after sending out the printed or electronic version of the annual report, EDC will send out an
email "fast facts" of the highlights of the annual report. For those who don't read it cover-to-cover,this
is an effective way to communicate the desired high points of the year.
Target audiences:All Internal and External
STRATEGY M2: DEVELOP A SCHEDULE AND METHODS FOR OBTAINING REGULAR INPUT AND FEEDBACK
FROM INTERNAL AUDIENCES.
Internal audiences are the lifeblood of the EDC.The organization's success depends on consistent and
timely input and feedback from its constituencies.The EDC will create a schedule for disseminating
regular questionnaires and/or written and electronic surveys, or conducting focus groups and/or one-
on-one interviews.The results, as well as plans of action, would then be reported back to the
respondents.
Target audiences: Members and Key Stakeholders
LONG-TERM STRATEGIES
In the following section, long-term communication strategies of the EDC will be described in order of
priority, along with recommended key messages, target audiences, communication tools and channels,
when appropriate. If applicable, any previously-utilized communication tools and channels will be briefly
described along with the anticipated or actual outcome.
STRATEGY Ll: CREATE AN INTERNAL MESSAGING DOCUMENT FOR TRAINING/PREPARATION OF EDC
ADVOCATES. (SHORT-TERM & LONG-TERM)
Develop a one to two page talking points document to act as the basis for all external messaging and
communications.The talking points should be shared as a tool for all personnel, including volunteers, to
clearly articulate the value proposition of the region to businesses considering investment, as well as the
value of the organization and how it's different from other organizations and economic development
efforts.This document will help ensure that all personnel remain consistent in their communications.
Talking points should include:
• A description of the need for ongoing jobs and investment in the sector to ensure a healthy future.
• A summary of the EDC Story—who the organization is and what is does.
• A Summary of the value proposition of the state to businesses.
• A summary of the strategic goals as defined in the EDC planning process.
• Commonly asked questions and answers about economic development and why it's important.
Target audiences: Members and Key Stakeholders
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STRATEGY L2: MAKE CONTENT ENHANCEMENTS TO THE WEBSITE: , , MOM
The EDC website has excellent bones, is professional-looking, and is an accurate reflection of the image
the organization is trying to build. Scheduled content updates and few modifications for enhancement
will be monthly and annually.
Target audiences: All Internal and External
STRATEGY L3: ADOPT FORMAL FUNDING PROGRAM THAT WILL HELP SUPPORTTHE ORGANIZATION.
(SHORT-TERM & LONG-TERM)
The funding program will be a support structure made up of contributions from the public sector,the
organizations engaged with the EDC, along with ongoing funding from the State of Washington.This
strategy will be a board process. Some organizations may lack the funding resources to make financial
contributions and could instead participate in the EDC via in-kind contributions.
In an effort to inform and recruit prospective members, a membership promotional packet will be
generated. It should be in the form of a simple, clear compilation of documents that describe the
organization with relevant quotes from current members, and includes the organization bylaws,
operations plan and an application form.
In addition to state funding, public and private funding, and membership fees, the EDC will pursue
outside grants to support specific initiatives.The organization also generates revenue by hosting
sponsored events and offering industry data and information products.
Timeline for Fundraising Activities:
Q1. Establish membership levels, and draft associated benefits and membership material.
Q2. Identify potential members and begin outreach.
Q3. Begin to collect membership revenue.
Q4. Continue to identify new members and fundraising activities.
Target audiences: Prospective Funders
STRATEGY L4: CULTIVATE RELATIONSHIPS WITH KEY MEDIA OUTLETS.
Brands and images are primarily built through unpaid public and media exposure, and supported by
strategically executed communications, marketing and advertising. Considering the EDC's limited
resources,we recommend an aggressive media relations effort to garner positive public exposure for
the organization.
Designing key tools and template materials designed for the media will enable the EDC staff to easily
promote activities and successes, inform journalists of story opportunities and ensure consistency of
message.
Tools to support the organization's media relations strategy should include:
• Establishing a media contact list for quick communications to the media in the region.
• Create a press release template for consistency of content and for ease of future creation and
distribution.This template will be used with every significant EDC news story.
r ► Economic Development COL'nc of MaSorl County
Target audiences: Media
STRATEGY L5: EXPAND SOCIAL MEDIA PRESENCE AND DEVELOP AN AMBASSADOR PROGRAM.
EDC has an established Facebook presence.Studies have consistently shown that high-level decision
makers use Linkedln more than any other social media platform. Consideration should be given to
establishing a social media presence on Linkedln, as well as creating Linkedln discussion group(s) related
to hot topics in the economic development sector.
Consideration should also be given to developing a social media program within the EDC. Board
members, committee members, advisors, key stakeholders, members and any others who are known to
use social media frequently and have a significant following should be identified and invited to
participate.These individuals and/or entities should also qualify under the external communications
policy as outlined below.
A template and calendar should then be developed with EDC social media handles and/or accounts,
standards for posts and re-posts (re-tweets),and other policies as determined. Periodic meetings (no
more than quarterly) should then be scheduled to discuss upcoming activities and initiatives.This
program could also be integrated as a sub-committee under an existing committee or council, such as
the marketing committee.
Target audiences: All Internal and External
STRATEGY L6: DEVELOP AN EXTERNAL COMMUNICATIONS POLICY FOR DESIGNATED EDC
SPOKESPERSONS.
Staff recommends establishing a detailed criteria for who, what, why, when and where of speaking
publicly on behalf of the EDC.The number of designated EDC spokespersons should be limited, as it
prevents confusing and uncoordinated messages to the public.
These individuals and/or entities should also promote the organization and link the organization to the
leaders involved with the EDC by the following:
• Include EDC board affiliation in their professional bios and on their social media pages with a link
to the organization's website when appropriate. Social media icons should also be created that
can be seamlessly added to the signature lines of board members' and others'emails.
• Develop a simple index/business card with talking points that provide guidance in advocating for
the organization.
Target audiences: Board, Members, and Key Stakeholders
To be successful this plan requires engagement with all Stakeholders for input,feedback, consultation,
implementation and review. By measuring engagement with the project website, community feedback,
media releases, online opportunities, email updates, newsletters, consultation and interaction
throughout the project process,the facilitators will monitor, review and instigate changes to project
plans as required.