HomeMy WebLinkAbout2018/03/13 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North Sth Street, Shelton, WA
March 13, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance — Cyndi Ticknor led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent a notification of Pending Marijuana
Extraction Operation for Hazy Daze 1982 NE Old Belfair Highway, Belfair.
4.1.2 Mason County Community Services sent an objection letter regarding a Marijuana License
for I502 Gardens LLC., 1069 West Kamilche Lane, Shelton.
4.1.3 Washington State Liquor and Cannabis Board sent in two liquor license applications one for
the Little Creek Casino Resort, Event Center 91 West State Route 108, and one for Taylor
Town Store 70 Lynch Road SE, Shelton.
4.2 News Release-2018 Requirements for Development Permit Applications Staff: Kristopher Nelson
5. Open Forum for Citizen Input—
5.1 Cheryl Williams announced a League of Women Voters forum called"making democracy work"at
the Shelton Library.
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes— None.
8. Approval of Action Agenda:
8.1 Approval of Amendment No. 2 of agreement No. WQAIP-2016-MasNWB-00013
between the State of Washington Department of Ecology and Mason County Noxious
Weed Control Board for the Spencer Lake Integrated Aquatic Vegetation Management
Plan, and approval to have the Chair sign the agreement.
8.2 Approval to set a public hearing on March 27, 2018 at 6:30 p.m. to consider approval
of the following supplemental appropriation and budget transfer requests to the 2018
budget: (Ex.A- Res. 16-18)
Supplemental Request:
$30,000 to Current Expense Parks&Trails for Parks Fees Revenue(347.30.302000)
$30,000 to Current Expense Parks&Trails for Salaries and Benefits(various accounts)
Budget Transfers
$100,000 Transfer from REET 1 (350.300.594.12.562000) Capital Projects to
$100,000 Current Expense-Facilities for Salaries and Benefits (001.055 various accounts)
$70,000 Transfer from REET 2 (351) Ending Fund Balance to
$70,000 Current Expense-Parks&Trails for Salaries and Benefits (001.146 various accounts)
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8054651-8054828 $ 1,070,674.35
Direct Deposit Fund Warrant #s 48276-48636 $ 631,027.08
Salary Clearing Fund Warrant #s 7003467-7003506 $ 904,136.22
Treasure Electronic Remittance for February 2018 $ 395,619.41
Electronic Remittance Detail
Macecom 2/5/18 $ 99,873.50
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 13, 2018 - PAGE 2
Mental Health 2/9/18 $ 702.62
Community Health & Social Services 2/9/18 $ 525.30
Treasurer 2/5/18 $ 14,250.00
Current Expense to County Roads 2/9/18 $ 106,264.93
Current Expense 2/22/18 $ 66.92
Road Diversion 2/22/18 $ 16.28
County Road 2/22/18 $ 64.52
Mental Health 2/22/18 $ 1.30
Veteran's Assistance 2/22/18 $ .59
General Fund to Trial Court Improvements 2/15/18 $ 5,807.00
County Roads-IT Phones 2/15/18 $ 8,407.00
County Roads-GIS-IT Computers 2/15/18 $ 10,636.00
County Roads-IT Phones 2/15/18 $ 885.00
Non Department Sheriff to ER& R Handheld Radios $ 148,118.45
8.4 Approval to authorize the Chair to execute the Cooperative Purchasing Agreement
between Mason County and Pacific County extending the right to cooperatively
purchase goods and/or services through one another through competitive bidding
process.
8.5 Approval to have the Board reject the one bid received for the Rustlewood Sewer Main
Lining cured-in-place-pipe (CIPP) project and authorize Public Works to revise and re-
advertise.
8.6 Approval of the Resolution of Intent to form a lake management district for Mason
Lake (LMD #2) for a 10 year period commencing in 2019 and setting a public hearing
on Tuesday, April 17, 2018 at 9:30 a.m. pursuant to RCW 36.61.030. (Ex. B-Res. 15-18)
8.7 Approval to adopt the updated Public Records Policy for Mason County by amending
resolution 23-12. (Ex.C-Res. 17-18)
8.8 Approval to authorize ER&R to surplus certain vehicles and equipment and dispose of
at the Washington State Surplus Sales and Ritchie Bros. Auctioneers/Iron Planet.
Tom Davis asked to item 8.7 removed for discussion.
Cmmr. Shutty/Drexler moved and seconded to approve action items 8.1 through 8.8 with
the exception of item 8.7. Motion carried unanimously. N-aye; S-aye; D-aye.
8.7 The Board asked Melissa Drewry, Clerk of the Board, to speak to this item. She explained
that this update was due to the new requirements from Legislation, along with updated
RCW's and WAC's. No updates had been done to the policy since 2012.
Cmmr. Drexler/Shutty moved and seconded to approve the updated Public Records
Policy as presented. Motion carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)
10. 9:30 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider a Private Line Occupancy Permit to install an underground
septic transport line and power under W. Nahwatzel Beach Drive.
Staff: Loretta Swanson
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 13, 2018 - PAGE 3
Loretta Swanson explained that the applicants are moving their drainfield away from the
lake, and also away from their well. She recommended approval for the permit.
Cmmr. Drexler asked if most land owners in that area have land across the street as
these applicants do. Loretta answered that they don't own the property across the road,
and instead gained an easement from the neighbors which is now recorded.
The Board spoke in favor of the permit.
Cmmr. Drexler/Shutty moved and seconded to approve the Private Line
Occupancy Permit to install an underground septic transport line and power
under W. Nahwatzel Beach Drive
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:36 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
L21 /`J �� "✓�
M�issa r wry, Cl of the Board Randy Neatherlin, Chair
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Terri Drexler, Commissioner
Kevin Shutty, C mmissioner
Exhibit R
RESOLUTION NO.
2018 BUDGET
SUPPLEMENTAL/BUDGET TRANSFER REQUESTS-NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2018, it is necessary to make provision for Supplemental/Budget Transfers to the budget as required by
RCW 36.40.100,and RCW 36.40.195 for the following:
Supplemental Request:
$30,000 to Current Expense Parks&Trails for Parks Fees Revenue(347.30.302000)
$30,000 to Current Expense Parks&Trails for Salaries and Benefits(various accounts)
Bud-get Transfers
$100,000 Transfer from REET 1(350.300.594.12.562000)Capital Projects to
$100,000 Current Expense-Facilities for Salaries and Benefits(001.055 various accounts)
$70,000 Transfer from REST 2(351)Ending Fund Balance to
$70,000 Current Expense-Parks&Trails for Salaries and Benefits(001.146 various accounts)
THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 27`h day of March,2018 at the hour of 6:30 p.m., in the Mason County Commissioners Chambers in
Courthouse Building I,411 North Fifth Street,Shelton,Washington,is hereby fixed as the time and place for a
public hearing upon the matter of Budget Supplemental/Transfer Requests to the 2018 Budget as follows:
Supplemental Request:
$30,000 to Current Expense Parks&Trails for Parks Fees Revenue(347.30.302000)
$30,000 to Current Expense Parks&Trails for Salaries and Benefits(various accounts)
Budget Transfers
$100,000 Transfer from REET 1(350.300.594.12.562000)Capital Projects to
$100,000 Current Expense-Facilities for Salaries and Benefits(001.055 various accounts)
$70,000 Transfer from REET 2(351)Ending Fund Balance to
$70,000 Current Expense-Parks&Trails for Salaries and Benefits(001.146 various accounts
The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published
as provided by law.
DATED this 27.11. of March,2018
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Melis a re ,Clerk of e
Boar Randy Neatherlin,Chair
APPROVED AS TO FORM:
V Ru C
Terri Drexler,Commissioner
Tim Whit ad fIDPA f/
CC: Auditor—Financial Services Kevin Shu ,Commissioner
Publish 2x 3/15&3/22 bill to ;
Commissioners,
411 North 5th street,Shelton
Exhibit B
Resolution No. t" ��
A RESOLUTION declaring the intention of the Board of County Commissioners to establish Lake
Management District No. 2 for Mason Lake pursuant to Chapter 36.61 RCW and setting the
public hearing on formation of the same.
WHEREAS, there is an indication of significant support from Mason Lake property owners for
formation of a Lake Management District(LMD) as evidenced by the submittal of LMD petitions.
WHEREAS, the Board of County Commissioners has considered the Mason Lake Aquatic
Management Plan recommended by the Mason Lake Milfoil Committee which would be the basis
for the work plan for the LMD which includes provisions for eliminating the Eurasian Water Milfoil,
Slender Arrowhead, Yellow Flag Iris and other aquatic plants that have been identified by the
State of Washington as noxious while protecting and enhancing fish and wildlife habitat;
The Board of County Commissioners enters the following findings of fact:
1. Formation of an LMD to protect Mason Lake's beneficial uses and water quality is in the
public interest. This is evidenced by the broad support expressed by Mason Lake property
owners evidenced by the number of signatures appearing on the LMD petitions.
All properties within the LMD boundaries have direct access to the lakefront or community
access and enjoy significant opportunity to enjoy the lake through passive and active
recreation, which is reflected in relatively higher property values. These property owners will
collectively share the greatest amount of benefit from the lake management program. Benefit
to each property is appropriately reflected in the rates, which provide for a charge based on
the total assessed value of the property.
2. The financing of the lake improvement or maintenance activities is feasible. The LMD will
guarantee the fees needed to continue with Milfoil, Slender Arrowhead, Yellow Flag Iris and
other noxious aquatic plants control measures and the costs of permits, monitoring, printing
and mailing.
3. Adequate provisions have been made to protect fish and wildlife. Aquatic herbicides have
been approved for use by the US Environmental Protection Agency for the use in lakes and
reservoirs used for human drinking water consumption. The herbicide will not harm fish or
wildlife. and by eliminating the noxious aquatic plants, the native flora and fauna should be
restored.
4. Financial security should not be required to cover the costs of the LMD process.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners for Mason
County as follows:
1. Pursuant to RCW 36.61.030, the Board of Mason County Commissioners hereby designates
the proposed LMD as Mason County Lake Management District No. 2 for Mason Lake.
2. Purpose of the Lake Management District:
a. Manage noxious aquatic plants in Mason Lake to meet recreational and aesthetic
needs, fishery and wildlife habitat requirement, and ecosystem and groundwater
concerns.
b. Employ proven techniques based on environmental safety.
c. Conduct water quality monitoring as needed.
Resolution No. 15-1�
d. Investigate and promote the best management practices and shoreline
enhancement.
e. Monitor for recurrence of Milfoil, Slender Arrowhead and Yellow Flag Iris or
emergence of other aquatic plants that could adversely impact the freshwater system
and recommend prompt action to control these.
f. Maintain an advisory committee of neighborhood representatives to direct the efforts
and funds of the LMD.
3. Charges to property:
Annual rates and charges will raise funds to support LMD activities. Annual LMD budget and
rates will be recommended by the LMD Steering Committee to be adopted by the county
commissioners.
The estimated amount that will be raised by the LMD rates in 2019 is$36,000. The total
estimated LMD rate revenue for the 10 year LMD including a maximum 5% annual increase
for inflation is$452,802.00. The formula of rates and charges that is to be used to establish
the 2019 assessment for the LMD is 11 (eleven) cents per thousand valuation.
4. The duration of the proposed LMD is 10 years.
5. The proposed boundaries of the District are all properties fronting Mason Lake or community
access to Mason Lake, in Mason County, Washington.
6. Mason Lake Management District Steering Committee:
The volunteer Mason Lake Milfoil Committee will represent the interests of property owners
around the lake. Annual LMD work plan, budget and LMD rates will be recommended by the
steering committee for approval by the county commissioners. The Committee will track
activities and expenditures. The County staff will provide Committee support including
monthly financial reports.
7. In lieu of a $5,000 bond to cover the cost of the LMD process as authorized by RCW
36.61.030, the processing costs (postage, legal advertisements, paper and other necessary
costs to create the District) shall be paid from the Mason Lake Management Fund#194.
8. A public hearing on the formation of the proposed LMD No. 2 shall be held on April 17, 2018
at 9:30 a.m. in the Mason County Commission Chambers, 411 North 5t" Street, Shelton,WA.
ADOPTED this 13th day of March, 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
M li sa wry; CI c of the Board RindAea-therlin-, Crair
Terri Drexler, Com issioner
APPROVED AS TO FORM:
Timothy Whitehead Kevin Shu Commissioner
Chief Deputy Prosecuting Attorney
C: LMD#2
Assessor
Treasurer
File
JALake Management DistrictWason Lake LMD 2017-2018 Process\LMD-Resolution of Intent#1.doc
Exhibit C
RESOLUTION NO. `I
AMENDING RESOLUTION 23-12
MASON COUNTY PUBLIC RECORDS POLICY
WHEREAS, Mason County is considered a public agency as defined in the
Public Records Act, RCW 42.56 and;
WHEREAS, the Mason County Board of County Commissioners adopted rules
and procedures for the County to implement the provisions of RCW 42.56 on April 1,
2008 with amendments per Resolution 23-12 made on April 3, 2012 and;
WHEREAS, it is in the interest of the County to periodically review and update its
policies and procedures.
NOW, THEREFORE, BE IT RESOLVED, that the Board of County
Commissioners of Mason County hereby adopts the revised Mason County Public
Records Policy as shown in Attachment A.
DATED this IJP day of Ior&\ 2018,
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Mei ewry, CleW of the Board eatherlin, Chair
APPROVED AS TO FORM:
Kevin ShCommissioner
Tim Whitehea ,thibf DPA Terri Drexler,