HomeMy WebLinkAbout2018/04/24 - Regular Packet 24.1
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers— 6:00 p.m.
411 North Fifth Street, Shelton WA 98584
April 24, 2018
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Shelton Substance Abuse Prevention Education Partners letter to retailers
5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit)
If you wish to address the Commission, raise your hand to be recognized by the Chair. When you
have been recognized, please step up to the microphone and give your name and address before
your comments.The Mason County Commission is committed to maintaining a meeting atmosphere
of mutual respect and speakers are encouraged to honor this principle.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon
before 6:30 p.m.
7. Approval of Minutes — March 13, 2018 Regular meeting minutes.
8. Approval of Action Agenda: All items listed under the Action Agenda may be enacted by
one motion unless a Commissioner or citizen requests an item be removed from the Action
Agenda and considered as a separate item.
8.1 Approval to authorize the Public Works Director to execute the contract agreement
with Financial Consulting Solutions Group, Inc. to update and revise the Belfair sewer
financial plan and complete an updated financial plan.
8.2 Approval for Mason County Noxious Weed Control Board to enter into a Professional
Services Contract Agreement with Hood Canal Coordinating Council's In-Lieu Fee
Mitigation Program.
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8055365-8055571 $ 479,846.47
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Total $ 479,846.47
8.4 Approval of the resolution renaming the 1110th of 1% Sales &Use Tax for Mental
Health and Substance Abuse to"Treatment Sales Tax", and establishing a
collaborative budget development and approval process for the allocation of the
Treatment Sales Tax under RCW 82.14.460.
8.5 Approval to set a public hearing on May 8, 2018 at 9:30 a.m. to consider a$150,000
budget transfer to the 2018 budget-Auditor Election Holding Fund in order to
purchase a new ballot tabulation system.
Last printed 4/24/2018 11:15:00 AM
If special accommodations are needed, contact the Commissioners'office at ext. 419, Shelton #360-427-
9670; Belfair#275-4467, Elma #482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
April 24, 2018— PAGE 2
9. Other Business (Department Heads and Elected Officials)
10. 6:30 p.m. Public Hearings and Items Set for a Certain Time- No Hearings.
11. Board's Reports & Calendars
12. Adjournment
J:\AGENDAS\2018\2018-04-24 REG.doc
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Jennifer Giraldes Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: April 24, 2018 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent liquor license applications
for Tuggs and Chuggs 13443 West Cloquallum Road, Shelton, Harstine Island
Community Hall 3371 East Harstine Island Road North, Shelton, Port of
Hoodsport 24113 US 101 A, Hoodsport and Victor Improvement Club 20
Northeast Victor Road, Belfair.
4.1.2 Anne Flynn sent in a letter regarding the Webb Hill Bio Recycling Project.
4.1.3 Mary Miller and Mike DiMatteo sent in applications for the Mason County
Parks and Trails Advisory Board.
4.1.4 Washington State University Extension sent in a letter regarding the 2018
budget for the WSU Extension Program in Mason County.
4.1.5 Susan Stanley sent in application for Mason County Historic Preservation
Commission.
4.1.6 FEMA sent in letters regarding changes in Base Flood Elevation for Carrol
Point Road, Ayock Point, Charles and Gayle Holcom, and Andrea Miller.
4.1.7 Ken VanBuskirk sent in comments regarding FEMA's comment resolution.
Attachments: Originals on file with the Clerk of the Board.
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk �l a rou
t Washington Slate � L
Liquor and Cannabis Board
NOTICE OF LIQUOR LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - 3000 Pacific, P.O. Box 43075
Olympia,WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov
RE: NEW APPLICATION DATE: 4/11/18
UB1: 604-268-830-001-0001
License: 426549 -1F County:23 APPLICANTS:
Tradename:TUGGS AND CHUGGS TUG AND CHUGG, INC
Loc Addr: 13443 W CLOQUALLUM RD CHAPMAN, DELON A
ELMA WA 98541-9613 1965-10-06
CHAPMAN, LISA M
Mail Addr: PO PO BOX 1907 1965-06-19
ELMA WA 98541
Phone No.: 360-482-1445 DELON CHAPMAN RECEIVED
Privileges Applied For: APR 112018
BEER/WINE REST-BEER/WINE
Mason County
COMmis sioners
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has
applied for a liquor license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our CHRI desk at(360) 664-1724.
YES NO
1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-09-010 for information about this process)
4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s) are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk C-MC-b1 Ci ro'�-1,n
WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES f-+
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075
FAX:360-753-2710 EMAIL: specialoccasions@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS APRIL 12, 2018 RECEIVED ECEIV
SPECIAL OCCASION #: 092042
APR 16 2018
FRED HUTCHINSON CANCER RESEARCH CENTER - BELFAIR CANCER KICKERS
1100 FAIRVIEW AVE N MAILSTOP J5-200
SEATTLE WA 98109 Mason County
Commissioners
DATE: MAY 5, 2018 TIME: 6 PM TO 11 PM
PLACE: VICTOR IMPROVEMENT CLUB - 20 NE VICTOR ROAD, BELFAIR
CONTACT: CHERI PRUITT (DOB 10.07.1950) 360-731-0484
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
�J
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk �M21�
WASHINGTON STATE LIQUOR AND CANNABIS BOARD - License Services
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075
FAX:360-753-2710 EMAIL:specialoccasions@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS APRIL 10, 2018 RECEIVED
SPECIAL OCCASION #: 070739
HARSTINE ISLAND COMMUNITY CLUB APR 13 2018
3371 E HARSTINE ISLAND RD N
SHELTON WA 98584 Mason County
Commissioners
DATE: MAY 26, 2018 TIME: 4 PM TO 8 PM
PLACE: HARSTINE ISLAND COMMUNITY HALL - 3371 E HARSTINE ISLAND RD N, SHELTON
CONTACT: ANNE STRATHAIRN (DOB 10.17.51) 360-426-5628
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMIONERS OR DESIGNEE
cc:CMMRS Neatherlin,Shutty&uremei
Clerk Cv a I G ro a 0
WASHINGTON STATE LIQOUR AND CANNABIS BOARD - License Services 1
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075
specialoccasions@lcb.wa.gov / Fax: 360-753-2710
TO: MASON COUNTY COMMISSIONERS APRIL 13, 2018 RECEIVED
SPECIAL OCCASION #: 090957
APR 18 2018
HARMONY HILL OF UNION
7362 E STATE ROUTE 106
Mason County
UNION, WA 98592
Commissioners
DATE: JUNE 24, 2018 TIME: 11 AM TO 4 PM
PLACE: PORT OF HOODSPORT - 24113 US-101 A, HOODSPORT
CONTACT: SUSAN OLSTAD (DOB 8.22.1961) 360-898-2363
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMIONERS OR DESIGNEE
�vv
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
Dept. Of Community Development �������®
615 W Alder St
Shelton WA98584
4/11/2018 APR 112018
To Mason County Commissioners and Mason County Planning Department: Mason CountyCommissioners
As County Commissioners and County Planners, it is your responsibility to listen to your community
and constituents, and to serve the public interest and quality of life of your constituents over business
interests. You must also to be willing to learn and to educate yourselves in this matter now in order to
make responsible decisions so as to avoid potentially irreversible consequences in the future.
In spite of what some proponents are suggesting,this is not just a Union/Webb Hill issue: There is
deep and widespread opposition throughout Mason County to open storage and continuing application
of sewage to our lands. Your own maps show that in the event of a breach of the lagoon walls,the flow
will be directed to Cranberry Lake and the Lake Limerick area.
This process of using sewage sludge is sustained by careful parsing of what is tested and the very
extended time frames needed to track groundwater. Limiting the testing to nitrates instead of a careful
look for a wide variety of possible contaminants assures approval for the corporation and no protection
for residents of Mason County whose lives are affected by toxins that leach into our soil and water. If
we don't test for it we can't know it is there; not knowing what toxins are going into our soil and water
sets decision makers up to make terrible decisions with irreversible consequences. This is happening
now.
Independent and scientific research on sewage waste is readily available,but not being used in
managing/decision-making for Webb Hill facility- either for the existing bio solids business or the
proposed sewage lagoon expansion. Sewage by definition contains an unknown mix of materials from
residential and industrial sources. Similar bio solids operations/expansions are being scientifically
rejected in other communities and Counties. Mason County decision-making process appears to rely
heavily on data provided by business interests/paid consultants as evidenced by this weeks
presentation to the county commission, resulting in the apparent haste in"pushing through"the sewage
lagoon proposal.
Specific failure in this Public process includes:
• Inadequate/improper public notification for"parties of interest"as legally required.
• Inadequate outreach to potential stakeholders including private and Tribal landholders.
• Lack of transparency in planning and decision-making processes.
• Where is the discussion about whether residents of Mason County want to be a site for
receiving and processing sewage waste from regional Counties and large urban areas?
Sincerely,
JAAA/1"k.
anne flynn
PO Box 584
Union,WA 98592
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk-)pavjdi) Nam,
RECEIVE®
! � MASON COUNTY COMW=O"-RS
APR 12 2018 411 NOxT7HF S7R�
SHELTON WA 98584
Mason County Fax360-427-8437.Voke 359-427-9670,Ext 419;275-4467 or 462-5269
Jim Commissioners
I AM SEEKING A,-FCtN!WEK,rF Mason County Parks &Trails Advisory Board
-
(E Mar
ESS:471 SE Som PI-{Q�434-242-7181
CITY/ZIP, VOTING PRECINCT: K PHONE: 434-242-7181
Shelton, WA P308 E_PB�IL l
(0RAREF.IIUIMBCCUKTY YevUVE� CoachMary@AVibrantPath.com
CfQMMUNITY SERVICE EMPLOYMENT.(IF RETIRED. PREVIOUS EXPERIENCE)
(.9CTI\7TI.SORr3'_-fQSER$HIP$! COMPANIY' Transform Your Talent 9+ YRS
held many different volunteer positions
over the years. Please seethe attached CV
for more details about my background. pOSNITQ,,t, Owner-Exec Coach c4 HR Consultant
Relevant o this position, ve sat on trie
Board of Directors for a private garden in CoMpANY: See CV for details. _ Y'icS
Portland. OR and have a Master Gardener
certificatefrom Virginia. POSSMON..
IR your yt'Qrds. l,!hat do you i]erceive is die role QF pumoB-e of the Board, Committee or Council fo-whi i?you are P—pp.yirtQ:
The purpose of this Advisory Board is to support&facilitate Mason County to make informed decisions regarding
pu6 rc open green spaces and parks through advice based on analysis of options and group discussion/consensus as
to the hpst cnitrsp.of action This inch ides new acq1 lisitions of land, operations of parks a (I other actions that - ---
suppost the best use of any given area. Overall, this Board helps improve the lives of Mason County residents and
visitors in regards to development, preservation,accessibility, and use of these valuable open-7spaues-. r, as is says
on the bi_tree 'round'placed on Route 3 as you drive into town, keep Shelton and Washington green!
What interests, skills do you wish to offer the Board, Committee,or Council?
I'm interested in encouraging people to get out of their houses and into nature-in whatever way they cant I firmly
believe it is important to peoples'wellbeing to spend time outside walking, hiking, and playing. I have a wide range of
skins that Gould be useful-aS$Aafd:-T-hese4A rneey;1}FeatstFateghG R-. -
critical thinking skills,writing, editing,facilitation of discussions, mediation, etc.
Please- list any financial, professional, or voluntary affiliations which may influence er affect your position on this Board_
(i.e. create a potential conflict of interest)
None.
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes.
Rea isdeatty,how,much time Can you give to the position'?,
auartedy X i,!:ereiy 6—/0 lucs Ilteem D* 1)(rpm use onk
14014Z
0/ 291 Appointment rrae
Term E.irire Date
CURRICULUM VITA
MARY C. MILLER,J.D., PCC,SPHR,SHRM-SCP
CONTACT INFORMATION
Name: Mary C. Miller
Mailing Address:
Cell phone: +
Email: coachmary@avibrantpath.com
Skype: coachmary3
Website: www.avibrantpath.com,www.TransformYourTalent.com (under construction)
PERSONAL INFORMATION
Date of Birth: December 2
Place of Birth: Washington, D.C.
Citizenship: U.S.A.
Gender: Female
Languages: English
EDUCATION
• Juris Doctor in Law, December 1988, Loyola Law School, Los Angeles,CA
• Bachelor of Science in Psychobiology, December 1985, University of California,Los Angeles,CA
• Holton Arms School,college preparatory, May 1979,Bethesda, MD
• Coach U,formal coach training with over 150 class hours
o Graduate of the Coach U Advanced Coaching Program, February 2012
o Graduate of the Coach U Core Essentials Fast Track Program,July 2009
PROFESSIONAL PROFILE
• Intelligent and very approachable with exceptional oral and written communications skills augmented by a great
capacity for deep listening and a good sense of humor
• High level of personal integrity paired with a calm,fearless sharing of opinions and knowledge even if they are
unconventional or diverge from prevailing paradigms
• 10-plus years'experience coaching executives, business owners, professionals,scientists, managers,emerging
leaders,and others with a wide range of personalities at all levels
• 17-plus years of experience with all aspects of human resources management and a reputation for high quality
service to both internal and external customers
• Six-plus years practicing law in California and Oregon
• Industry experience includes retail,wholesale, media, high tech/engineering, professional services,government,and
non-profits;understands multi-state/multi-site operations and business cycle stages from start-up to mature/exit
PROFESSIONAL LICENSES,CERTIFICATIONS,AND AFFILIATIONS
International Coach Federation,current member
• Professional Certified Coach (PCC), 2016—current
• Associate Certified Coach(ACC), 2010—2016
• ICF Washington State Chapter, current member
• ICF Los Angeles Chapter,current member
• ICF Metro DC Chapter
o Nominating Committee for Board of Directors, 2014,2015, 2016
o Capital Coaches Conference,2013 Conference Co-Chair
o Capital Coaches Conference,2012 Co-Chair for Program Committee
o Pro Bono coaching volunteer 2010—2013
Oregon State Bar, member in good standing since bar admission in April 1991
CURRICULUM VITA - MARY C.MILLER,J.D.,PCC,SPHR,SHRM-SCP
MOBILE:+1434.2 EMAIL:COACHMARY@AVIBRANTPATH.COM
Page 2 of 5
Predictive Index'Analyst,trained interpreter for the Predictive Index® (PI)assessment tool
Society for Human Resource Management,current member
• Certified as a Senior Professional in Human Resources(SPHR), 2004—current
• Certified as SHRM Senior Certified Professional (SHRM-SCP), 2015—current
• SHRM-SCP Competency tests technical&content reviewer,2017—2018
• SHRM Competency tests (CP&SCP) item writer&editor,2016—2017
• SHRM Assurance of Learning,test question writer&editor, 2012—2013 &2015
• SHRM HR Competency Model, case study writer,2013
• Ethics Special Expertise Panel,appointed position, 2006—2009
• Certified as a Professional in Human Resources(PHR), 1998—2006
• Chesapeake Human Resources Association,SHRM-affiliated,current member
• Albemarle Charlottesville Human Resources Association,SHRM-affiliated,past member
o Chapter President,2006,Chapter earned SHRM Superior Merit Award
State Bar of California, member in good standing since bar admission in June 1989
EMPLOYMENT HISTORY
2009—Current Transform Your Talent(previously Integrated Choices, LLC)—Owner,Shelton,WA
2007-2011 Acorn Media Group, Inc—Director, Human Resources,Silver Spring, MD
(Now RU Entertainment,a division of Robert Johnson's The RU Companies)
2006—2007 Samuel Shapiro&Company—Director of People Strategy, Baltimore, MD
2001—2006 Equinox Group, LLC—Owner, Charlottesville,VA
2002—2006 University of Virginia—Adjunct Professor,Charlottesville,VA
School of Continuing&Professional Studies
2003—2004 Charlottesville Writing Center—Executive Director,Charlottesville,VA
1995—1999 Nature's Northwest—Human Resources, Portland,OR
1988—1994 Law Practice,firms in Los Angeles,CA and Portland,OR
Judicial Clerkship in the U.S. District Court,Central District of CA
TEACHING&FACILITATION EXPERIENCE
Teacher&Facilitator,Certification of Internal Career Development Coaches
Centers for Medicare&Medicaid Services, U.S. Dept. of Health &Human Services, 2013
Assistant Teacher&Facilitator,Certification of Leadership Development Coaches
United States Army, U.S. Dept. of Defense,2012
Adjunct Professor,Legal&Ethical Issues in Human Resources
University of Virginia,School of Continuing&Professional Studies,2002—2006
FACILITATION EXPERIENCE: CORPORATE/EMPLOYEE LEARNING&DEVELOPMENT
"Emotional Intelligence at Work"
• Learning events,developed &delivered 2017
"Strengths-Based Management"
0 Learning event incorporating Strengths Finder 2.0,developed &delivered 2017
CURRICULUM VITA - MARY C. MILLER,J.D.,PCC,SPHR,SHRM-SCP
MOBILE:+1434.2 EMAIL:COACHMARY@a AVIBRANTPATH.COM
Page 3 of 5
"Interviews—Finding Right Fits&Red Flags"
• Learning events,developed &delivered 2017
"Best Practices in Interviewing,Selection,and Hiring"
• Learning events,developed &delivered 2015—2017
"Preventing Discrimination&Harassment in the Workplace"
• Learning events,developed &delivered 2014—2017
"Working Together with Respect:Cultural Awareness in the Workplace"
• Learning events,developed &delivered 2015, 2017
"Social Media in the Workplace"
• Learning events,developed &delivered 2016
"Best Boss Benchmarks"
• Employee learning&development program, developed &delivered 2013—2014
Baltimore County, Maryland—Department of Aging
• Presentations on disciplinary documentation and interviewing skills,developed &delivered 2013
Acorn U at Acorn Media Group
• Staff learning&development program with interactive,facilitated sessions on a wide range of management&skills
topics,sessions 1-2%:hours long, developed &delivered 2010—2011
"Harassment&Discrimination:Zero Tolerance"
• One-half day interactive learning event,developed &delivered 2005
"Legal Awareness for Managers"
• Day-long interactive management training program,developed &delivered 2001—2003
Nature's Northwest Training
• Extensive in-house curriculum for employees, interactive sessions 1-4 hours long, 1996—1999
PRESENTATION EXPERIENCE: CONFERENCES&PROFESSIONAL GROUPS
American Society for Training&Development,SE Virginia Chapter, annual conference, 2013
• "Mentors,Coaches,and Bosses,Oh My!"
• 'The Motivation Matrix:The Key to Managing Up, Down,and Sideways"
Northern Virginia SHRM Chapter,Training&Development SIG, quarterly meeting,2013
• "The Motivation Matrix:The Key to Managing Up, Down,and Sideways"
American Society for Training&Development,Greater Philadelphia Chapter, annual conference, 2013
• "Mentors,Coaches,and Bosses,Oh My!"
• "The Motivation Matrix:The Key to Managing Up, Down,and Sideways"
Maryland Career Development Association,annual conference,2013
• "Mentors,Coaches,and Bosses,Oh My!"
World Bank Family Network,special member meeting,2013
• Presentation on finding ideal work,interviewing, and working with mentors and coaches
Anne Arundel Workforce Development Corporation,Job Club Arundel,2012
0 "5 Steps to a Successful Interview: 'Must Do'Actions to Make a Good Impression"
CURRICULUM VITA - MARY C.MILLER,J.D., PCC,SPHR,SHRM-SCP
MOBILE:+1434.2 EMAIL:COACHMARY@AVIBRANTPATH.COM
Page 4 of 5
Collaborations Conference,State-wide conference in Virginia on disability and work,2004
• Presentations on interviewing&selection and performance management
Build Boston, Regional conference held in Boston, MA for the architecture, engineering,and construction
industries in New England,conference attendance of approximately 18,000 people
• Presentations at two conferences, November 2003 & November 2004
o Workshops on interviewing&selection,strategic human resources,and the Americans with Disabilities Act
and disabilities in the workplace
Charlottesville Regional Chamber of Commerce, Events for chamber members in Charlottesville,VA
• Presentations on human resource-related topics,2002—2004
EDITORIAL EXPERIENCE
Editor,Capital Talk, Charlottesville Venture Group,Virginia, 2003—2005
Editorial Assistant,Pursuit of Happiness, Blue Heron Publishing, Inc., Oregon, 1995
Editorial Board,International and Comparative Law Journal, Loyola Law School, California, 1986—1989
PUBLICATIONS
Banker& Tradesman, newspaper of the Build Boston conference(1 article)
"Employee Motivation&Management Styles:5 Basic Rules for Success" (November 2003)
Capital Talk, newsletter of the Charlottesville Venture Group (3 articles)
"Balancing People&Money"(3'd Quarter 2005)
"Torrance Hampton: Serial Entrepreneur"(3rd Quarter 2005)
"Leadership in the Workplace" (2"d Quarter 2005)
Charlottesville Business Journal(13 articles)
"Communications Key to Business Success"(January 2004)
"Work Teams Can Boost Results, but Consider the Consequences" (January 2004)
"Communications with Employees:Talk Well, Listen Well" (December 2003)
"Resolve to Audit HR Policies, Practices" (December 2003)
"Staff Training or Staff Learning" (November 2003)
"Did You Hear What Happened at the Office Party?" (November 2003)
"Supreme Court Roundup" (October 2003)
"Turnover:Costs& Benefits" (October 2003)
"Management Style a Dynamic Concept" (September 2003)
"Keys to Employee Motivation" (August 2003)
"In the Old Days,We Used to Call It'Vacation"' (July 2003)
"At-Will, For Cause, Right-to-Work. . . Confused?" (June 2003)
"Online Job Recruiting: Pleasures and Pitfalls" (March 2003)
National Association of Women Business Owners,Baltimore Regional Chapter(e-newsletter articles)
"Clearer Communication Leads to Better Business" (November 2013)
"Benefits Strategies to Attract& Retain Great Employees" (August 2013)
"The Supremes'Summer Sing-Along" (July 2013)
"New MD Laws That May Impact Your Business" (June 2013)
"Women Business Owners: Lean In to Succeed" (April 2013)
"Women's History Month:Spring into Your Future" (March 2013)
"African American Entrepreneurship: Past and Future" (February 2013)
SocietyforHuman Resource Management, research/white paper published on SHRM website,2008
"Ethics&Generational Differences: Interplay Between Values and Ethical Business Decisions"
Authors: Elizabeth Guss, M.A. and Mary C. Miller,J.D.,SPHR,ACC
CURRICULUM VITA - MARY C. MILLER,1.D.,PCC,SPHR,SHRM-SCP
MOBILE:+1434.2 EMAIL:COACH MARY @AVIBRANTPATH.COM
Page 5 of 5
Virginia Gardener Magazine(10 articles)
A series of articles on gardening in the Piedmont region of Virginia,calendar year 2004
VOLUNTEER EXPERIENCE
• Society for Human Resources Management,2012—2018
o SHRM-invited technical&content reviewer for the SHRM-SCP competency exam, 2017—2018
o SHRM-invited item editor for the SHRM-SCP competency exam,2017
o SHRM-invited item writer for scenario judgement testing for the SHRM-CP&SHRM-SCP competency exams,
2016
o SHRM Assurance of Learning®invited writer&editor of test questions, next phase,2015
o SHRM-invited HR Competency Model case studies writer,2013
o SHRM Assurance of Learning®writer&editor of test questions,2012—2013
• International Coach Federation, DC Metro Chapter,2010-2016
o Nominating Committees for Board of Directors,2013—2016
o Capital Coaches Conference Co-Chair,2013
o Recipient of the 2013 President's Award for service to the chapter& the coaching profession
o Capital Coaches Conference, Program Committee Co-Chair,2012
o Pro Bono Coach 2010—2013
• National Association of Women Business Owners, Baltimore Regional Chapter,2013
o Member, Marketing Committee and regular contributing writer to the e-newsletter
• Chesapeake Human Resources Association,SHRM Chapter
o Member, Workforce Readiness Committee,2012
• Society for Human Resources Management, Ethics Special Expertise Panel, 2006—2009
o Panel Member with appointed 3-year term, Panel advises SHRM on ethics-related matters
• Institutional Review Board for the University of Virginia, a Federally-required review board for all research proposals
involving human subjects, 2003—2005
o Community Representative, a IRB requirement for compliance with Federal IRB regulations
• Non-profit Board of Directors memberships and positions,2002—2006
o Blue Ridge Chapter,American Society for Training&Development
■ Treasurer,2002—2004(twol-year terms)
o Charlottesville Chapter,Society for Human Resources Management
■ Board President,2006&Board Member,2005
• Other volunteer activities include Board membership for an estate public garden,Small Claims Court Mediator,
Oregon Humane Society pet therapy program, and Virginia Festival of the Book, 1992—2005
PERSONAL INTERESTS&ACTIVITIES
Sustainability and the'Green Economy,'Corporate Social Responsibility and Business Ethics, Neuroscience,Organic
Gardening,Gourmet Cooking,Travel,Reading,Writing, Hiking, Pampering my companion animals
RECEIVEDcc:CMMRS Neatherlin,Shutty&Drexler
Clerk 4nra,t biwl'
Your comp/imentaty
WsPOF use period has ended APR 16 2018 MASON COUNTY COMMISSIONERS
Complete Thank you for using 411 NORTH FIFTH STREET
- PDF Complete, i Mason County SHELTON WA 98584
• •• -• ' �' .. Corn)Wi n457S8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
I AM SEEKING APPOINTMENT TO Parks and Trails Advisory Committee
NAME: Mike DiMatteo
ADDRESS: 130 NE Kathys Dr. PHONE: 360-516-3228
CITY/ZI RECINCT: WO 360-516-3228
Belfair, 9852CJOR AREA IN THE COUNTY VE) North mdimatteo56@gmail.com
-------------------------------------------------------------------------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: Puget Sound Naval Shipyard (6) YRS
Pracirlant- Nnrth Mason Fastpitrh
Coach-North Mason Little League
Coach-North Mason Youth Soccer POSITION: Production Machinery Mechanic Lead
COMPANY: Lincare, Inc. (9) YRS
POSITION: Branch Manager
--------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
I feel that the role of the Parks and Trails Advisory Committee is to provide a connection and a voice between the
community and the county.
What interests, skills do you wish to offer the Board, Committee, or Council?
1 am ri irrantly inV0hQri in M'iltiple-Youth recrentiOnal Sports
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
N.I.A.
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? With proper notice
Realistically,how much time can you give to this position?
Quarterly X Monthly Weekly Daily
Office Use Only
Michael C. DiMatteo, Jr. 15APR18 Appointment Date
Signature Date
Term Expire Date
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
WASH TI N�G` ERST�OnNc STATE
V1V I V ITY COLLEGE OF AGRICULTURAL, HUMAN,AND NATURAL RESOURCE SCIENCES
E X T E N S I O N
RECEIVE®
April 11,2018 APR 112018
Mason County Commissioners Mason CountyCommissioners
Terri Drexler,Vice Chair
Randy Neatherlin,Commissioner
Kevin Shutty, Chair
411 N. Fifth Street
Shelton, WA 98584-3466
mdrewry-I@co.mason.wa.us
Dear Commissioners:
We have received a copy of your budget for the WSU Extension Program in Mason County for
2018. During this time when there are limited resources to fund all priority programs it is
reassuring to know that Mason County supports Extension educational programs.
Thank you for your continued support and interest. We value the partnership that exists between
Mason County,the U.S. Department of Agriculture, and Washington State University.
If you have any questions or suggestions about WSU Extension or the performance of Extension
faculty,please contact my office. Your input would be appreciated.
Sincerely,
Of W-
Michael J.Gaffney
Acting Director
WSU Extension
cc: Dan Teuteberg,County Director
Y:\Extension\Counties\County Budgets\2018\Mason County.doc
PO Box 646248,Pullman,WA 99164-6248
509-335-2933 1 Fax:509-335-2926 1 extension@wsu.edu ext.wsu.edu
WSU Extension programs and employment are available to all without discrimination.
Evidence of noncompliance may be reported through your local WSU Extension office.
cc:CMMRSNeatherlin,Shutty&Drexler
'L `
a ., Clerk ✓'"1 aGI Ibla1 lei
`` MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
APR 16 2018 SHELTON WA 98584
_ — 11 Mason County Fax 360-427-8437; Voice 360-427-9670,Ext 499;275-4467 or 482-5269
Commissioners
�� tt jL
I AM SEEKING APPOINTMENT TO i�G rT
(ainvi4-eot -z, 2�pt
NAME EJ/3 Le- ort S-t
ADDRESS: ZYZL W Dac-kC�yi LIQ �� PHONE: �C� LN0,91 y7
CITY/ZIP: E) VOTING PRECINCT: 2 k- WORK PHONE: L r,e, w k
Cj e3,5-Ll (jtSRAREAINT COUN YODUVE) EMAIL: d Sc r_ion¢, M 21). Cor+\
--------
---------------------- 1=---------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF'RETIRED. PREVIOUS EXPERIENCE)
CTNn7ES OR MEMBERSHIPS) COMPANY. Z0 Q 1)0 d,6 C-Qe yVa fn•l 19 YRS
VP1
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�7 In your words,what do you perceive Is the role or purpose of the Board, Committee or Council for which ou are applying:
Z-1;0)aje4- S-h wz,71, Wk e �Z,1vz+07 SCre-p ni .� 4'zC �tneie-n GQ zc�'lons�,�e 1ec
jj�`' 1 2S��nJ �O�n�� �r�r�iSSlone � �2Sed vn Pews 1nS#TjG -IanS
In,rb)yL'Gt in tor-) ynite -FivA. 4r-? )'I\ in �i -�S� e����, �O✓��)iC 17+Qres�
jai SriC ? aSSe)S VV J-f C� vn 1.1,E
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What interests,skills do yo wish to offer the Board,Committee,or Council? t )
• �-O r V-1' ✓')' 1 C �2 r 1: Z f 11 -T L° �"'L'1rQ. � �/� t r\ �:
2 de 2 r (r) ore , 462S )'C 4—G� 1 1/I n C Q r-� i l Iq
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)�I aai 1 Colr\y6- - r d-re,So�Vi ion , ra � �� + r —SCPr1> rot\ , J
Please list any financial, professional, or voluntary affiliations which may inluence or affect your position on this Board:
(i.e. create a potential conflict of interest) I
o par!'vn,�-idy Co+~'2 L/A J ►..o✓1d raxu.3y- as
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? 'V9:
Realistically, how much time can you give to this position?p �.
Quarterly oath Wee e j ally
g¢,,cri• � � D Office Use Only
Appointment Date
Signature ,S v S-e n IJP 0 o rt- >, (e v� Dai
• Term Expire Date
Lzd�))�SSIS}�n-� Sre w ard;
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
U.S.Department of Homeland Security
FEMA Region 10
130—22811 Street,SW
oEceary
Bothell,Washington 98021
�U
FEMA
GND SE�
April 13, 2018 RECEIVED
The Honorable Randy Neatherlin APR 16 2018
Chair, Board of County Commissioners
Mason County Mason County
411 North 5th Street Commissioners
Shelton, WA 98584
Rc: Community: Mason County, Washington
(Unincorporated Areas)
Community No.: 530115
IN REPLY REFER TO: COMMENT RESOLUTION
Dear Commissioner Neatherlin:
This is in response to an e-mail dated October 31, 2017 from Andrea Miller,property owner,
regarding the accuracy of the data used to develop proposed floodplain maps, as presented on the
Preliminary Flood Insurance Rate Map(FIRM) and Flood Insurance Study(FIS)report for Mason
County, Washington and Incorporated Areas, dated August 30,2016. Ms. Miller requests that
FEMA reevaluate the mapping for the section of the Skokomish River near her property, based on
data presented related to the construction of a new bridge in the area, and a data inconsistency
between historical stream gage data and what is shown in the Preliminary FIRM.
Please note that only those submittals that relate to the addition or modification of the proposed
flood hazard information(i.e., Base Flood Elevations,base flood depths, Special Flood Hazard Area
boundaries,zone designations, or regulatory floodways) shown on the FIRM and in the FIS report
that satisfy the data requirements defined in Title 44, Chapter I, Part 67 of the Code of Federal
Regulations are considered appeals. Because your submittal did not meet these criteria, FEMA has
processed it as a `comment.'
We have determined that the Preliminary FIRM and FIS report dated August 30,2016 should not be
revised based on the submitted data. The data submitted in support of a reevaluation of the property
is not sufficient to warrant a change to the preliminary mapping.
The property owner has already applied for a Letter of Map Amendment(LOMA). That application
was denied in December 2017. Since the land is undeveloped,the property owner may be able to
pursue a CLOMR-F and/or LOMR-F (Conditional and/or Letter of Map Revision Based on Fill).
Please visit https://www.fema.gov/media-library/assets/documents/31858 for more information
about the LOMR-F process. The property owner is encouraged to speak to a Map Specialist through
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 2
the FEMA Map Information eXchange(FMIX)to review their options. Visit
https://www.fema.gov/webfonn/flood-mapping for more information about FMIX.
Please submit any comments regarding this resolution within 30 days of the date of this letter to the
above address. At the end of the 30-day period, FEMA will address any additional comments that
are submitted. FEMA will then finalize the FIRM and FIS report by issuing a Letter of Final
Determination(LFD). The LFD will explain the adoption/compliance process and will state when
the FIRM and FIS report will become effective.
We appreciate your community's comments and commitment to having the most accurate flood
hazard information available reflected on the FIRM and in the FIS report.
If you have any questions regarding this matter,please contact Dwight(Ted) Perkins, FEMA Region
10 Engineer of our FEMA staff in Bothell, Washington, either by telephone at(425)487-4684 or by
e-mail at Dwight.Perkins@fema.dhs.gov.
Sincerely,
Tamra Biasco
Chief, Risk Analysis Branch
Mitigation Division
cc: Kell Rowan, Mason County Senior Planner
Andrea Miller,property owner
David Radabaugh,Washington State NFIP Coordinator
Jerry Franklin, State RiskMAP Coordinator
www.fema.gov
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
U.S.Department of Homeland Security
FEMA Region 10
130—228"Street,SW
Bothell,Washington 98021
�,QARTy
�U
FEMA
�7ND Se�
April 13, 2018 RECEIVED
The Honorable Randy Neatherlin
Chair, Board of County Commissioners APR 16 2018
Mason County
411 North 5th Street Mason County
Shelton, WA 98584 Commissioners
Re: Community: Mason County, Washington
(Unincorporated Areas)
Community No.: 530115
IN REPLY REFER TO: COMMENT RESOLUTION
Dear Commissioner Neatherlin:
This is in response to an e-mail dated October 31, 2017 from Kell Rowen, Mason County Senior
Planner,on behalf of property owner Ken VanBuskirk,regarding a potentially understated flood risk
for the Union River, as presented on the Preliminary Flood Insurance Rate Map (FIRM) and Flood
Insurance Study(FIS)report for Mason County, Washington and Incorporated Areas, dated August
30, 2016. Mr. VanBuskirk requested that the Special Flood Hazard Area(SFHA)in the vicinity of
his property be reanalyzed,based on observation of past flood events.
Please note that only those submittals that relate to the addition or modification of the proposed
flood hazard information (i.e., Base Flood Elevations,base flood depths, Special Flood Hazard Area
boundaries, zone designations,or regulatory floodways) shown on the FIRM and in the FIS report
that satisfy the data requirements defined in Title 44, Chapter I, Part 67 of the Code of Federal
Regulations are considered appeals. Because your submittal did not meet these criteria,FEMA has
processed it as a `comment.'
We have determined that the Preliminary FIRM and FIS report dated August 30, 2016 should not be
revised based on the submitted data. The photographs submitted as evidence of a historic flood on
the Davis Farm property were not geotagged, so it cannot be corroborated that the photos come from
the locations marked on the submitted Property Identification Map. It is also difficult to see the flood
boundaries in the photographs. Unfortunately,without supporting technical data, the information
provided is insufficient to support an appeal or reanalysis of that area/stream.
Please submit any comments regarding this resolution within 30 days of the date of this letter to the
above address. At the end of the 30-day period, FEMA will address any additional comments that
are submitted. FEMA will then finalize the FIRM and FIS report by issuing a Letter of Final
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 2
Determination(LFD). The LFD will explain the adoption/compliance process and will state when
the FIRM and FIS report will become effective.
We appreciate your community's comments and commitment to having the most accurate flood
hazard information available reflected on the FIRM and in the FIS report.
If you have any questions regarding this matter,please contact Dwight(Ted)Perkins, FEMA Region
10 Engineer of our FEMA staff in Bothell,Washington, either by telephone at(425)487-4684 or by
e-mail at Dwight.Perkins@fema.dhs.gov.
Sincerely,
g
Tamra Biasco
Chief, Risk Analysis Branch
Mitigation Division
cc: Kell Rowan, Mason County Senior Planner
Ken VanBuskirk,property owner
David Radabaugh,Washington State NFIP Coordinator
Jerry Franklin, State RiskMAP Coordinator
www.fema.gov
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
U.S.Department of Homeland Security
FEMA Region 10
130—228th Street,SW
Bothell,Washington 98021
Q�pARiy
T
U
FEMA
SND SEt"�
April 13,2018 C `,
The Honorable Randy Neatherlin RECE�v h®
Chair,Board of County Commissioners APR 16 2018
Mason County �'
411 North 5th Street Mason County
Shelton, WA 98584 Commissioners
Re: Community: Mason County, Washington
(Unincorporated Areas)
Community No.: 530115
IN REPLY REFER TO: APPEAL RESOLUTION
Dear Commissioner Neatherlin:
This is in response to an e-mail dated October 31, 2017 from Kell Rowan, Mason County Senior
Planner, on behalf of property owners Charles and Gayle Holcom, appealing the proposed Base
Flood Elevation(BFE) for the Holcom's property, as presented on the Preliminary Flood Insurance
Rate Map(FIRM) and Flood Insurance Study(FIS)report for Mason County,Washington and
Incorporated Areas, dated August 30, 2016. The appellant requests that the BFE for the property be
reanalyzed based on an existing spit of land in front of the property that was not considered on the
preliminary FIRM.
Please note that your request is considered an appeal because it satisfied the data requirements
defined in Title 44, Chapter I, Part 67 of the Code of Federal Regulations(44 CFR Part 67), and was
submitted during the 90-day appeal period for the aforementioned Preliminary FIRM and FIS report.
The following scientific and/or technical data were submitted in support of this request:
• Elevation Certificate
• Property Identification Map showing the Holcom property
• Flood Risk Open House comment form
We received all data necessary to resolve this appeal by October 31, 2017.
Along much of the Mason County coastline,water levels are intercepted by steep shore barriers at
the shoreline. This allows waves to collide with the steep barrier, converting the kinetic wave
energy to potential wave energy, allowing water from broken waves to reach high elevations. This
process is called wave runup and is the process that governs the coastal flood hazards within Mason
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 2
County. In general, wave runup is highly sensitive to the slope of the barrier along the shoreline and
is also sensitive to the incoming wave energy, such that wave runup is very large along steep bluffs
and small or negligible along flatter, low-lying shorelines (where wave energy is dissipated across a
wide area).
Though wave runup is essentially a 1-D phenomenon,runup elevation computed along 1-D
modeling transects must be extended along a shoreline to create the coastal Special Flood Hazard
Areas (SFHAs). This extension is done in such a way to ensure that the SFHA applies to a length of
shoreline that has quasi-uniform characteristics (slope and wave energy),where runup elevations are
expected to be uniform. The appellant at 20231 NE North Shore Road explained that the SFHA
applied to this property were extended from modeling transects on adjacent steep bluffs, which have
substantially steeper slopes than those at the locations in question. As such, the wave runup
elevation at these locations are very likely to be less than what the Preliminary SFHA indicates.
In order to revise SFHAs to represent the unique shoreline characteristics, a single transect was
added at 20231 NE North Shore Road along this geological feature.The transect indicated that wave
runup along this area is negligible and that the 1-percent-annual-chance flooding is most likely from
the inundation caused by the dynamic water level (tide+storm surge+wave setup)which is
approximately 14' NAVD.
The enclosed"PROOF"revised panel 53045CO290E shows that the VE 23 zone at 20231 North
Shore Road has been revised to an AE 14. This AE 14 zone extend inland to the 14' (NAVD)
contour line.
We have resolved this appeal in accordance with the requirements of 44 CFR Part 67. We have
determined that the proposed Special Flood Hazard Area and Base Flood Elevation for the shoreline
area around 20231 North Shore Road as shown on the Preliminary FIRM and in the Preliminary FIS
report dated August 30, 2016 should be revised based on the submitted data.
FEMA will revise and reissue the Preliminary FIRM to include these changes. Please review the
enclosed revised proof FIRM panel to verify that the updated flood hazard data for this appeal
resolution has been satisfactorily incorporated, where appropriate. After Revised Preliminary
products are issued, you will have a 30-day comment period to comment on the revisions.
If you feel that the technical issues originally raised have not been adequately addressed by this
resolution letter and that an acceptable resolution will not be feasible through the submittal of
additional comments as outlined above,please note that FEMA makes Scientific Resolution Panels
(SRPs) available to support the appeal resolution process. SRPs are independent panels of experts in
hydrology,hydraulics, and other pertinent sciences established to review conflicting scientific and
technical data and provide recommendations for resolution. An SRP is an option after FEMA and a
local community have been engaged in a collaborative consultation process without a mutually
acceptable resolution.
Your community may contact Ted Perkins at(425)487-4684 for additional information on the
specific eligibility requirements for the SRP or refer to the enclosed SRP Fact Sheet. To request that
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 3
an SRP review your scientific or technical data, your community must complete the enclosed SRP
Request Form and submit it to the address above within 30 days of the date of this letter.
If we do not receive any comments or the completed SRP Request Form from your community
during the 30-day review period associated with this resolution,we will finalize the FIRM and FIS
report by issuing a Letter of Final Determination(LFD). The LFD will explain the
adoption/compliance process and will state the date when the FIRM and FIS report will become
effective.
We appreciate your community's comments and commitment to having the most accurate flood
hazard information available reflected on the FIRM and in the FIS report.
If you have any questions regarding this matter,please contact Dwight(Ted) Perkins, FEMA Region
10 Engineer of our FEMA staff in Bothell, Washington, either by telephone at(425)487-4684 or by
e-mail at Dwight.Perkins@fema.dhs.gov.
Sincerely,
(10 CIO
Tamra Biasco
Chief, Risk Analysis Branch
Mitigation Division
Enclosures:
Updated proof FIRM panel 53045CO290E
SRP Fact Sheet
SRP Request Form
cc: Kell Rowan, Mason County Senior Planner
Charles and Gayle Holcom
David Radabaugh, Washington State NFIP Coordinator
Jerry Franklin, State RiskMAP Coordinator
www.fema.gov
CC:CMMRS Neatherlin,Shutty&Drexler
Clerk
U.S.Department of Homeland Security
FEMA Region 10
130—228"Street,SW
a�e�ary
Bothell,Washington 98021
r
%
U
FEMA
GJVD S�
April 13, 2018
The Honorable Randy Neatherlin RECEIVED
Chair, Board of County Commissioners
Mason County APR 16 2018
411 North 5th Street
Shelton,WA 98584 Mason County
Commissioners
Re: Community: Mason County,Washington
(Unincorporated Areas)
Community No.: 530115
IN REPLY REFER TO: APPEAL RESOLUTION
Dear Commissioner Neatherlin:
This is in response to an e-mail dated October 31, 2017 from Kell Rowan, Mason County Senior
Planner,on behalf of multiple appellants and property owners in the shoreline community of Ayock
Point, appealing the proposed Base Flood Elevation(BFE) within Ayock Point, as presented on the
Preliminary Flood Insurance Rate Map (FIRM)and Flood Insurance Study(FIS)report for Mason
County,Washington and Incorporated Areas, dated August 30, 2016. The appellants collectively
request that a local transect analysis be performed,because the preliminary maps are based on wave
modeling that does not consider the bulkhead and other unique shoreline features present at Ayock
Point.
Please note that your request is considered an appeal because it satisfied the data requirements
defined in Title 44, Chapter I, Part 67 of the Code of Federal Regulations (44 CFR Part 67), and was
submitted during the 90-day appeal period for the aforementioned Preliminary FIRM and FIS report.
The following scientific and/or technical data were submitted in support of this request:
• Open house comments, letters, and petitions from multiple community members
We received all data necessary to resolve this appeal by October 31, 2017.
Along much of the Mason County coastline, water levels are intercepted by steep shore barriers at
the shoreline. This allows waves to collide with the steep barrier, converting the kinetic wave
energy to potential wave energy, allowing water from broken waves to reach high elevations. This
process is called wave runup and is the process that governs the coastal flood hazards within Mason
County. In general, wave runup is highly sensitive to the slope of the barrier along the shoreline and
www.feina.gov
Commissioner Neatherlin
April 13,2018
Page 2
is also sensitive to the incoming wave energy, such that wave runup is very large along steep bluffs
and small or negligible along flatter, low-lying shorelines(where wave energy is dissipated across a
wide area).
Though wave runup is essentially a 1-D phenomenon, runup elevation computed along 1-D
modeling transects must be extended along a shoreline to create the coastal Special Flood Hazard
Areas (SFHAs). This extension is done in such a way to ensure that the SFHA applies to a length of
shoreline that has quasi-uniform characteristics(slope and wave energy),where runup elevations are
expected to be uniform. The appellants from Ayock Point explained that the SFHA applied to this
property were extended from modeling transects on adjacent steep bluffs,which have substantially
steeper slopes than those at the locations in question. As such,the wave runup elevation at these
locations are very likely to be less than what the Preliminary SFHA indicates.
To revise SFHAs to represent the unique shoreline characteristics at Ayock Point, several modeling
transects were added along this geological feature. All transects indicated that wave runup along
Ayock Point is negligible and that the 1-percent-annual-chance flooding is most likely from the
inundation caused by the dynamic water level (tide+storm surge+wave setup) which is
approximately 14' NAVD.
The enclosed"PROOF"revised panel 53045C0I20E shows that the AE 16 along Ayock Point has
been revised to an AE 14. This AE 14 zone extends inland to the 14' (NAVD)contour line.
We have resolved this appeal in accordance with the requirements of 44 CFR Part 67. We have
determined that the proposed Special Flood Hazard Area and Base Flood Elevation for the Ayock
Point shoreline area as shown on the Preliminary FIRM and in the Preliminary FIS report dated
August 30, 2016 should be revised based on the submitted data.
FEMA will revise and reissue the Preliminary FIRM to include these changes. Please review the
enclosed revised proof FIRM panel to verify that the updated flood hazard data for this appeal
resolution has been satisfactorily incorporated, where appropriate. After Revised Preliminary
products are issued, you will have a 30-day comment period to comment on the revisions.
If you feel that the technical issues originally raised have not been adequately addressed by this
resolution letter and that an acceptable resolution will not be feasible through the submittal of
additional comments as outlined above,please note that FEMA makes Scientific Resolution Panels
(SRPs) available to support the appeal resolution process. SRPs are independent panels of experts in
hydrology,hydraulics, and other pertinent sciences established to review conflicting scientific and
technical data and provide recommendations for resolution. An SRP is an option after FEMA and a
local community have been engaged in a collaborative consultation process without a mutually
acceptable resolution.
Your community may contact Ted Perkins at(425)487-4684 for additional information on the
specific eligibility requirements for the SRP or refer to the enclosed SRP Fact Sheet. To request that
an SRP review your scientific or technical data, your community must complete the enclosed SRP
Request Form and submit it to the address above within 30 days of the date of this letter.
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 3
If we do not receive any comments or the completed SRP Request Form from your community
during the 30-day review period associated with this resolution, we will finalize the FIRM and FIS
report by issuing a Letter of Final Determination(LFD). The LFD will explain the
adoption/compliance process and will state the date when the FIRM and FIS report will become
effective.
We appreciate your community's comments and commitment to having the most accurate flood
hazard information available reflected on the FIRM and in the FIS report.
If you have any questions regarding this matter,please contact Dwight(Ted) Perkins, FEMA Region
10 Engineer of our FEMA staff in Bothell,Washington, either by telephone at(425)487-4684 or by
e-mail at Dwight.Perkins@fema.dhs.gov.
Sincerely,
Tamra Biasco
Chief, Risk Analysis Branch
Mitigation Division
Enclosures:
Updated FIRM panel 53045C0120E
SRP Fact Sheet
SRP Request Form
cc: Kell Rowan, Mason County Senior Planner
Paula Reeves, Mason County Planning Manager
Richard and Kathryn Chester, Ayock Point property owners
Len Williams, Foster&Williams Architects
Stanley A and Anne S Westfall, Ayock Point property owners
David Radabaugh,Washington State NFIP Coordinator
Jerry Franklin, State RiskMAP Coordinator
www.fema.gov
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk U.S.Department of Homeland Security
FEMA Region 10
130—228"Street,SW
Bothell,Washington 98021
OEpARiv
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FEMA
+YD Se
April 13,2018 R E C IE I V
The Honorable Randy Neatherlin APR 16 2018
Chair, Board of County Commissioners
Mason County Mason Cor.lnty
411 North 5th Street Commissioners
Shelton,WA 98584
Re: Community: Mason County, Washington
(Unincorporated Areas)
Community No.: 530115
IN REPLY REFER TO: APPEAL RESOLUTION
Dear Commissioner Neatherlin:
This is in response to a letter dated May 30, 2017 from Len Williams of Foster&Williams
Associates, and resubmitted on October 31, 2017 by Kell Rowan, Mason County Senior Planner,
appealing the proposed Base Flood Elevation(BFE) for properties along Carroll Point Road, as
presented on the Preliminary Flood Insurance Rate Map(FIRM) and Flood Insurance Study(FIS)
report for Mason County, Washington and Incorporated Areas, dated August 30, 2016.
Please note that your request is considered an appeal because it satisfied the data requirements
defined in Title 44, Chapter I, Part 67 of the Code of Federal Regulations(44 CFR Part 67), and was
submitted during the 90-day appeal period for the aforementioned Preliminary FIRM and FIS report.
The following scientific and/or technical data were submitted in support of this request:
• Mapping comments from the architectural firm of Foster&Williams Architects
We received all data necessary to resolve this appeal by October 31, 2017.
Along much of the Mason County coastline, water levels are intercepted by steep shore barriers at
the shoreline. This allows waves to collide with the steep barrier, converting the kinetic wave
energy to potential wave energy, allowing water from broken waves to reach high elevations. This
process is called wave runup and is the process that governs the coastal flood hazards within Mason
County. In general,wave runup is highly sensitive to the slope of the barrier along the shoreline and
is also sensitive to the incoming wave energy, such that wave runup is very large along steep bluffs
and small or negligible along flatter, low-lying shorelines(where wave energy is dissipated across a
wide area).
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 2
Though wave runup is essentially a 1-D phenomenon,runup elevation computed along 1-D
modeling transects must be extended along a shoreline to create the coastal Special Flood Hazard
Areas(SFHAs). This extension is done in such a way to ensure that the SFHA applies to a length of
shoreline that has quasi-uniform characteristics (slope and wave energy),where runup elevations are
expected to be uniform. The appellants from Carroll Point explained that the SFHA applied to this
property were extended from modeling transects on adjacent steep bluffs, which have substantially
steeper slopes than those at the locations in question. As such, the wave runup elevation at these
locations are very likely to be less than what the Preliminary SFHA indicates.
In order to revise SFHAs to represent the unique shoreline characteristics at Carroll Point, several
modeling transects were added along this geological feature. All transects indicated that wave runup
along Carroll Point is most likely 14' NAVD88.
The enclosed"PROOF"revised panel 53045CO280E shows that the VE 21 along Carroll Point has
been revised to an AE 14.
We have resolved this appeal in accordance with the requirements of 44 CFR Part 67. We have
determined that the proposed Special Flood Hazard Area and Base Flood Elevation for the Carroll
Point area as shown on the Preliminary FIRM and in the Preliminary FIS report dated August 30,
2016 should be revised based on the submitted data.
FEMA will revise and reissue the Preliminary FIRM to include these changes. Please review the
enclosed revised proof FIRM panel to verify that the updated flood hazard data for this appeal
resolution has been satisfactorily incorporated,where appropriate. After Revised Preliminary
products are issued, you will have a 30-day comment period to comment on the revisions.
If you feel that the technical issues originally raised have not been adequately addressed by this
resolution letter and that an acceptable resolution will not be feasible through the submittal of
additional comments as outlined above,please note that FEMA makes Scientific Resolution Panels
(SRPs) available to support the appeal resolution process. SRPs are independent panels of experts in
hydrology,hydraulics, and other pertinent sciences established to review conflicting scientific and
technical data and provide recommendations for resolution. An SRP is an option after FEMA and a
local community have been engaged in a collaborative consultation process without a mutually
acceptable resolution.
Your community may contact Ted Perkins at(425)487-4684 for additional information on the
specific eligibility requirements for the SRP or refer to the enclosed SRP Fact Sheet. To request that
an SRP review your scientific or technical data, your community must complete the enclosed SRP
Request Form and submit it to the address above within 30 days of the date of this letter.
If we do not receive any comments or the completed SRP Request Form from your community
during the 30-day review period associated with this resolution, we will finalize the FIRM and FIS
report by issuing a Letter of Final Determination(LFD). The LFD will explain the
www.fema.gov
Commissioner Neatherlin
April 13,2018
Page 3
adoption/compliance process and will state the date when the FIRM and FIS report will become
effective.
We appreciate your community's comments and commitment to having the most accurate flood
hazard information available reflected on the FIRM and in the FIS report.
If you have any questions regarding this matter,please contact Dwight(Ted)Perkins, FEMA Region
10 Engineer of our FEMA staff in Bothell, Washington, either by telephone at(425)487-4684 or by
e-mail at Dwight.Perkins@fema.dhs.gov.
Sincerely,
(9 ('0 C-Z)
Tamra Biasco
Chief, Risk Analysis Branch
Mitigation Division
Enclosures:
Updated proof FIRM panel 53045CO280E
SRP Fact Sheet
SRP Request Form
cc: Kell Rowan, Mason County Senior Planner
Paula Reeves, Mason County Planning Manager
Len Williams, Foster&Williams Architects
David Radabaugh,Washington State NFIP Coordinator
Jerry Franklin, State RiskMAP Coordinator
www.fema.gov
OVERVIEW
SCIENTIFIC RESOLUTION PANELS
The Federal Emergency Management Agency (FEMA),through
its flood hazard mapping program, Risk MAP (Risk Mapping, For Additional Information
Assessment, and Planning), identifies flood hazards, assesses For more information on appeals, see the
flood risks, and partners with states,tribes and local FEMA document Appeals, Revisions, and
communities to provide accurate flood hazard and risk data to Amendments to National Flood Insurance
guide them in taking effective mitigation actions. The resulting Program Maps:A Guide for Community
National Flood Insurance Program (NFIP) maps provide the Officials at www.fema.gov/media-
basis for community floodplain management regulations and library/assets/documents/17930
flood insurance requirements.
Part 67 of the NFIP regulations,
What is a Scientific Resolution Panel? which pertains to appeals, is available at
htti)://www.fema.gov/guidance-
FEMA's Scientific Resolution Panel (SRP) process reinforces documents-other-published-resources
FEMA's commitment to work with communities to ensure the
flood hazard data depicted on Flood Insurance Rate Maps FEMA's Guidelines and Standards
(FIRMS)are developed collaboratively, using the best science for Flood Risk Analysis and Mapping
available. webpage includes the Appeal and
Flood hazards are constantly changing, and FEMA updates Comment Processing Guidance for Flood
FIRMs through several methods to reflect those changes. When Risk Analysis and Mapping:
proposed changes to a FIRM are met with conflicting technical www.fema.gov/guidelines-and-standards-
and/or scientific data during a regulatory appeal period, an flood-risk-analysis-and-mapping
independent third-party review of the information may be
appropriate. An SRP serves as an independent third party. Templates and Other Resources:
www.fema.gov1media-
The SRP process benefits both FEMA and the community: library/assets/documents/32786?id=7577
/ It offers a neutral review process by independent third parties. Other Important Links:
It confirms FEMA's commitment to using the best science for . NIBS Scientific Review Panel website:
the purpose of accurately depicting flood hazards on flood www.floodsrp.orp/
maps.
It provides an additional opportunity for resolving community • Risk MAP: www.fema.gov/risk-mapping-
appeals involving conflicting technical and/or scientific data. assessment-and planning-risk-map
• Information on Recent and Upcoming
While FEMA had previously established an SRP process, the Map Changes: www.fema.gov/status-
Biggert-Waters Flood Insurance Reform Act of 2012 formally map-change-requests
established a statutory SRP process. The Appeal and Comment
• Flood Insurance:
Processing Guidance for Flood Risk Analysis and Mapping, www.floodsmart.pov
which incorporates the legislative requirements for the SRP, is
available at www.fema.gov/guidelines-and-standards-flood-risk-
nnnhicic-nnri-mmnnine
MAPPING,RISK PROGRAM (RISK A.
comm-unities using�)ost o,aiii't-It,sciti!,ce.tipoto 1sk �(4tedstmc!ards.and expert analysis To idenlit-� r,�,!,
RiskAr FEMA
Increasing Resilience Together �r!MD SF
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The Process
To request a review by an SRP,the community's Chief Executive Officer or designee completes an SRP Request
Form and submits it to FEMA during the time periods outlined above. Once FEMA confirms that the situation and the
conflicting technical and/or scientific data are eligible for an SRP, it forwards the SRP Request Form to NIBS, which
will initiate the panel selection process and develop a list of potential members.
Once the panel is convened, panel members are provided with a summary of the issue, FEMA's data,and the data
the community submitted during the 90-day appeal period. Panel members review the data and, on a point-by-point
basis,deliberate and make a decision based on the scientific and/or technical challenges.
If the community feels it is necessary to make an oral presentation in support of its request, it must include a
justification on the SRP Request Form.
Resolution
The panel must present its written report to the community and FEMA within 90 days of being convened,and that
report will be used by the FEMA Administrator for making the final determination.A panel determination must be in
favor of either FEMA or the community on each distinct element of the dispute, and the panel may not offer any
alternative determination as a resolution. In the case of a dispute submitted by the community on behalf of an
owner or lessee of real property in the community,the panel determination must be in favor of either FEMA,the
community, or the owner/lessee on each distinct element of the dispute.
If changes to the maps are recommended in the panel's determination, and FEMA elects to implement the panel's
determination, FEMA will incorporate the changes into a revised Preliminary FIRM and, if appropriate, FIS report. The
revised products will be available to the community for review, with a resolution letter, before FEMA issues an LFD.
Once the SRP provides its determination and FEMA issues its resolution letter to implement the recommendations,
the SRP recommendations are binding on all appellants and not subject to judicial review.
If the FEMA Administrator elects not to accept the panel's findings,the Administrator will issue a written justification
within 60 days of receiving the report from the SRP. Under these circumstances,the appellants maintain their right
to appeal FEMA's final determination to the appropriate Federal District Court.
3 June 2016
US.Department of Homeland Security
500 C Street,SW
Washington,DC 20472
oEtf'r
y FEMA
J
osft J f`
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Scientific Resolution Panel Request Form
This form is to be completed by the community's Chief Executive Officer (CEO) or the
authorized representative of the communityfor which the appeal is being filed. The
CEO will consolidate all unresolved appeals by private persons and submit them on their
behalf. The CEO will also forward to FEMA copies of appeals not endorsed by the
community and certify that no further appeals will be brought to FEMA for the
community.
Date:
Name of Community:
County and State of Community:
Name of Community CEO or authorized representative:
Mailing Street Address:
City: State: Zip:
Phone Number(Work):
Phone Number(Cell):
Email Address:
Does the data submitted constitute an appeal? (Y/N)
r
Page 3
6. Description of information to be submitted by the community indicating that the
flood hazard data proposed by FEMA are scientifically or technically incorrect
Please include on a separate page labeled "Attachment A: Summary of Appeal
Information"a summary of the specific technical issues, errors in FEMA's data, or
different technical processes submitted to contest the flood hazard determination data
proposed by FEMA.
7. Acceptance by Community of Terms and Conditions for the Initiation of an SRP
To initiate the SRP process, the community's CEO or authorized representative must
accept the following terms and conditions on behalf of the community and individuals
whose appeals are consolidated with this submission.
a) The community understands that the FEMA Administrator is not required to
accept the recommendation of the SRP, and that upon the Administrator's final
determination that no further consideration will be given to the community's
appeals. The parties will maintain their right to appeal to the appropriate Federal
District Court pursuant to 44 CFR Section 67.12 of the NFIP regulations.
b) The community has read the FEMA-prepared Guidance Memorandum titled
"Implementing the Scientific Resolution Panel Process" and agrees to work with
the National Institute of Building Sciences (NIBS) in the timely completion of the
SRP review, including timely selection of panel members and participation in
additional review procedures if requested.
c) The community agrees that no contact will be made with the Panel members
except as expressly requested by NIBS before, during or after the SRP review is
undertaken.
d) The community agrees that they have read and signed the "Community Submittal
Agreement."
Signature of Community CEO or Authorized Representive
cc:CMMRS Neatherlin,Shutty&Drexler
Clerk
From: "Ken VanBuskirk" <kenvanb@gmail.com>
To: "Melissa Drewry" <MDrewry@co.mason.wa.us>
CC: "Kell Rowen" <krowen@co.mason.wa.us>, "Commissioner Neatherlin" <RandyN@...
Date: 4/17/2018 8:41 AM
Subject: FEMA Comment Resolution
Attachments: union river at Davis Farm 12-3-07.JPG
Melissa please enter as correspondence for the Board. RECEIVE®
Community: Mason County Washington APR 17 2018
Community No:530115
Mason County
Re: FEMA Comment Resolution Commissioners
Commissioner Neatherlin,
I am in receipt of FEMA's April 13, 2018 letter sent to you regarding comment resolution. I attended a
public meeting and commented about the FEMA FIRM and FIS report dated August 30,2016. 1 presented
2007 photographs as supporting documentation, like the one attached. I was unaware of the
requirements that photographs submitted needed to be "geotagged". At the time I offered to show the
FEMA representatives and County representatives , "on the ground", where I stood when I took the
pictures and where the flood waters came to. No one ever followed up on my offer.
I do not intend to appeal, I only want to help provide the most accurate flood hazard information
available. I would ask that FEMA reanalysis the particular area in the vicinity of our property to reflect this
information.
I would be honored and happy to invite you and your staff to come and visit our property so I can
personally show you where the floodwaters were. I also will "geotag" the sites if someone will verify how
to do that.
I would appreciate it if the Commission would submit comments to FEMA asking them it reconsider.
Sincerely,
Ken VanBuskirk
Belfair
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: David Windom-Ben Johnson Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services EXT:
COMMISSION MEETING DATE: April 24, 2018 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: April 16, 2018
BRIEFING PRESENTED BY: Lydia Buchheit-Ben Johnson
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Shelton Substance Abuse Prevention Education Partners (PEP) Letter to All Mason County
Mini Marts and Grocery stores to reduce easy access to Air Duster and Whip Its.
Background:
The Shelton Substance Abuse Prevention Education Partners Coalition work to
address substance abuse prevention for our community youth. Coalition partners
include Law Enforcement,Schools, Mental Health & Medical providers, Faith Based,
Public Health, Substance Abuse Treatment,Youth and Parents.
The PEP coalition would like to read a letter in the BOCC Meeting that we intend to
send to all mini marts and grocery stores in Mason County requesting that they
partner with us in reducing easy access to air duster and whip its.
RECOMMENDED ACTION:
A PEP coalition member will read the letter in the BOCC meeting.
Attachment(s):
Shelton Substance Abuse Prevention Education Partner Letter
I:\Marissa W\PH 4.24.17 Action Item PEP letter.doc
Store Owner/Manager
The Shelton Substance Abuse Prevention Education Partners (PEP) Coalition have
a community concern we would like to bring to your attention and feel we could
partner with you to make a positive impact in an issue affecting our youth.
Our concern is about Air Duster, and similar products, that are sold in your store.
The City of Shelton and Mason County have seen an increase of Air Duster abuse.
We are specifically alarmed by an increase in what is commonly called "huffing".
Youth in this community are using the chemicals in the Air Duster to get high,
inhaling the product and producing some very serious medical concerns. It is even
possible to die from a single inhale of the product due to its ability to affect heart
rhythms. At least one "Huffing "overdose has been reported in Mason County in
recent months. After confirming the problem with local law enforcement, the
Shelton PEP coalition has begun to conduct outreach to store owners in our
community with hopes to provide some community education surrounding this
issue.
We are contacting you to address our concern about the easy availability of these
products. We are asking for your help in prevention by requesting you have some
type of lock system, cage or store product behind the counter to remove these
spray cans from the easy access of youth who quite often steal them from stores.
Although this may seem like a small gesture, it would be widely supported in the
community and could have a positive impact. The cost of the locking system may
even be offset by the fact you would no longer be losing the product to theft. I
would be happy to reach out to the media if you feel it would be beneficial,
explaining how your store has partnered in this prevention effort to help the
youth in our community.
Gerald Apple
Shelton Prevention Education Partners PEP
Coalition Chair
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
March 13, 2018
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance —Cyndi Ticknor led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent a notification of Pending Marijuana
Extraction Operation for Hazy Daze 1982 NE Old Belfair Highway, Belfair.
4.1.2 Mason County Community Services sent an objection letter regarding a Marijuana License
for I502 Gardens LLC., 1069 West Kamilche Lane, Shelton.
4.1.3 Washington State Liquor and Cannabis Board sent in two liquor license applications one for
the Little Creek Casino Resort, Event Center 91 West State Route 108, and one for Taylor
Town Store 70 Lynch Road SE, Shelton.
4.2 News Release-2018 Requirements for Development Permit Applications Staff: Kristopher Nelson
5. Open Forum for Citizen Input—
5.1 Cheryl Williams announced a League of Women Voters forum called"making democracy work"at
the Shelton Library.
6. Adoption of Agenda - Cmmr. Shutty/Drexler moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes— None.
8. Approval of Action Agenda:
8.1 Approval of Amendment No. 2 of agreement No. WQAIP-2016-MasNWB-00013
between the State of Washington Department of Ecology and Mason County Noxious
Weed Control Board for the Spencer Lake Integrated Aquatic Vegetation Management
Plan, and approval to have the Chair sign the agreement.
8.2 Approval to set a public hearing on March 27, 2018 at 6:30 p.m. to consider approval
of the following supplemental appropriation and budget transfer requests to the 2018
budget: (Ex. B- Res. 16-18)
Supplemental Request:
$30,000 to Current Expense Parks&Trails for Parks Fees Revenue(347.30.302000)
$30,000 to Current Expense Parks&Trails for Salaries and Benefits(various accounts)
Budget Transfers
$100,000 Transfer from REET 1 (350.300.594.12.562000) Capital Projects to
$100,000 Current Expense-Facilities for Salaries and Benefits (001.055 various accounts)
$70,000 Transfer from REET 2 (351) Ending Fund Balance to
$70,000 Current Expense-Parks &Trails for Salaries and Benefits (001.146 various accounts)
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8054651-8054828 $ 1,070,674.35
Direct Deposit Fund Warrant #s 48276-48636 $ 631,027.08
Salary Clearing Fund Warrant #s 7003467-7003506 $ 904,136.22
Treasure Electronic Remittance for February 2018 $ 395,619.41
Electronic Remittance Detail
Macecom 2/5/18 $ 99,873.50
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 13, 2018 - PAGE 2
Mental Health 2/9/18 $ 702.62
Community Health &Social Services 2/9/18 $ 525.30
Treasurer 2/5/18 $ 14,250.00
Current Expense to County Roads 2/9/18 $ 106,264.93
Current Expense 2/22/18 $ 66.92
Road Diversion 2/22/18 $ 16.28
County Road 2/22/18 $ 64.52
Mental Health 2/22/18 $ 1.30
Veteran's Assistance 2/22/18 $ .59
General Fund to Trial Court Improvements 2/15/18 $ 5,807.00
County Roads-IT Phones 2/15/18 $ 8,407.00
CountyRoads-GIS-IT Computers 2/15/18 $ 10,636.00
County Roads-IT Phones 2/15/18 $ 885.00
Non Department Sheriff to ER& R Handheld Radios $ 148,118.45
8.4 Approval to authorize the Chair to execute the Cooperative Purchasing Agreement
between Mason County and Pacific County extending the right to cooperatively
purchase goods and/or services through one another through competitive bidding
process.
8.5 Approval to have the Board reject the one bid received for the Rustlewood Sewer Main
Lining cured-in-place-pipe (CIPP) project and authorize Public Works to revise and re-
advertise.
8.6 Approval of the Resolution of Intent to form a lake management district for Mason
Lake (LMD #2) for a 10 year period commencing in 2019 and setting a public hearing
on Tuesday, April 17, 2018 at 9:30 a.m. pursuant to RCW 36.61.030. (Ex.A-Res. 15-18)
8.7 Approval to adopt the updated Public Records Policy for Mason County by amending
resolution 23-12. (Ex.C-Res. 17-18)
8.8 Approval to authorize ER&R to surplus certain vehicles and equipment and dispose of
at the Washington State Surplus Sales and Ritchie Bros. Auctioneers/Iron Planet.
Tom Davis asked to item 8.7 removed for discussion.
Cmmr. Shutty/Drexler moved and seconded to approve action items 8.1 through 8.8 with
the exception of item 8.7. Motion carried unanimously. N-aye; S-aye; D-aye.
8.7 The Board asked Melissa Drewry, Clerk of the Board, to speak to this item. She explained
that this update was due to the new requirements from Legislation, along with updated
RCW's and WAC's. No updates had been done to the policy since 2012.
Cmmr. Drexler/Shutty moved and seconded to approve the updated Public Records
Policy as presented. Motion carried unanimously. N-aye; S-aye; D-aye.
9. Other Business (Department Heads and Elected Officials)
10. 9:30 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider a Private Line Occupancy Permit to install an underground
septic transport line and power under W. Nahwatzel Beach Drive.
Staff: Loretta Swanson
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 13, 2018 - PAGE 3
Loretta Swanson explained that the applicants are moving their drainfield away from the
lake, and also away from their well. She recommended approval for the permit.
Cmmr. Drexler asked if most land owners in that area have land across the street as
these applicants do. Loretta answered that they don't own the property across the road,
and instead gained an easement from the neighbors which is now recorded.
The Board spoke in favor of the permit.
Cmmr. Drexler/Shutty moved and seconded to approve the Private Line
Occupancy Permit to install an underground septic transport line and power
under W. Nahwatzel Beach Drive
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:36 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
Terri Drexler, Commissioner
Kevin Shutty, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jerry W. Hauth, PE, Director Action Agenda
DEPARTMENT: Public Works EXT: 207
COMMISSION MEETING DATE: April 24, 2018 Agenda Item #
BRIEFING DATE: April 16, 2018
BRIEFING PRESENTED BY: Jerry Hauth
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Belfair Financial Plan Update
BACKGROUND: The Belfair sewer financial plan was originally prepared in 2010 and 2011
by Financial Consulting Solutions Group, Inc. before construction of the facility. The
purpose of the plan was to forecast costs, revenues, rates and financial commitment from
the County that would be required for the new system.
Phase II of the Belfair Sewer project did not moved forward as part of the previous
financial plan and as a result, the system has not achieved financially self-sufficiency. The
rates are $96 per Equivalent Residential Unit (ERU) per month, which is high but still not
adequate to fully cover system costs.
At this time, the County desires to take the next step towards financial viability for the
Belfair system. The proposed analysis will evaluate the expansion of the system into
surrounding areas that are currently not served by sewer and will include the potential for
additional capital projects and system expansion to take advantage of existing treatment
capacity.
This financial plan update is intended to incorporate the latest information about capital
and O&M costs, debt service, capital funding sources, reserve balances, non-rate revenues
and potential customer growth. A goal of this plan is to map out a financial strategy for
extending the sewer line to the Puget Sound Industrial Center near the Bremerton airport
and to Beards Cove / Sand Hill areas of the County.
BUDGET IMPACTS: The total cost of the Financial Plan Update is $64,000. Exhibit A of
the Agreement outlines the scope of work, Task 1 through 10 and the cost breakdown for
each task. The City of Bremerton has agreed to contribute $33,939. The County will be
responsible for the remaining $30,061.
This will require a Budget Supplement for the cost of the analysis and the subsequent
reimbursement from the City of Bremerton.
RECOMMENDED ACTION: Recommend the Board authorize the Public Works Director to
execute the contract agreement with Financial Consulting Solutions Group, Inc. to update
and revise the Belfair sewer financial plan and complete an updated financial plan.
ATTACHMENT: Contract Agreement
April 2, 2018 Page 1
CONTRACT AGREEMENT
BETWEEN
FINANCIAL CONSULTING SOLUTIONS Mason County
GROUP, INC. AND Department of Public Works
Redmond Town Center 100 West Public Works Drive
7525— 166`s Ave. NE,Suite D-215 Shelton, WA 98584
Redmond,Washington 98052
PROJECT: Belfair Sewer Financial Plan Update
THIS AGREEMENT combines all understandings between the Parties regarding professional
services for the Project named above and supersedes all prior proposals,quotations, solicitations,
negotiations,representations, agreements or understandings, whether written or oral.
The performance of the professional services herein described and authorized,as well as
payment for such services, shall be in accordance with the terms and conditions presented in this
Agreement and the following Sections and Exhibits which are attached and incorporated by reference
which,taken together,shall constitute the whole Agreement.
Section I - Relationship of the Parties
Section 11 - Contract Provisions
Exhibit A - Scope of Work
Exhibit B - Fee Schedule
IN WITNESS WHEREOF,the parties hereto have hereunto set their hands and seals this 2nd day of
April,2018.
APPROVED: APPROVED:
FINANCIAL CONSULTING Mason County
SOLUTIONS GROUP, INC. Department of Public Works
Jo Ghilarducci Jerry Hanth
Presidentt� Director
Date: t ^ Date:
ATTEST:
r GROUP www.fcsgmup.com
April 2, 2018 Page 2
SECTION I: RELATIONSHIP OF THE PARTIES
Mason County, acting through its Department of Public Works ("Client" or"County"), desires analytical
services("Project")in support of the Belfair Sewer development. In furtherance of the Project,the
Client hereby contracts with Financial Consulting Solutions Group, Inc. ("FCS GROUP")to perform
the professional services described in Exhibit A of this Agreement. All services shall be performed
under the supervision of the Client's Representative, Jerry Hauth, or a designee or designees identified
in writing to FCS GROUP by the Client's Representative.
This Agreement shall inure to the benefit of and be binding upon successors, assigns, and legal
representatives of each of the Parties hereto. Any assignment or transfer of an interest in this
Agreement by either Party without the written consent of the other shall be void.
SECTION II: CONTRACT PROVISIONS
1. Scope of Work: FCS GROUP shall perform the service for the Client which as defined in Exhibit A
of this Agreement.
2. Time for Completion: The Scope of Work for the conduct of the study as set forth above is
anticipated to be completed by FCS GROUP within the time frame shown in Exhibit A, with the
contract extending until December 31, 2018. Any delays shall be agreed upon by FCS GROUP and
Client prior to the due date. Changes in the schedule caused by Client delays may require additional
compensation and a change order.
If FCS GROUP is delayed in the performance of services by conditions which are beyond their control,
or by a change in the scope of work, the schedule showing time of performance may be revised. Any
revision thereto shall be submitted in writing to the Client for review and approval by the Client
Representative. If FCS GROUP's services are temporarily suspended by the Client in the interest of the
Project and with written notice to FCS GROUP,and the suspensions last longer than 90 consecutive
days,FCS GROUP shall be compensated for any additional labor and direct expenses incurred due to
the interruption and resumption of services.
3. Payment: FCS GROUP will be paid by the Client on a time and materials basis as outlined below
and in accordance with the standard billing rates attached hereto as Exhibit B. FCS GROUP agrees to
perform the services as set forth in Exhibit A at a cost not to exceed$64,000. It is understood that FCS
GROUP will not exceed this amount without the Client's prior written authorization.
Payment to FCS GROUP for services set forth in Exhibit A shall be: an amount equal to FCS GROUP's
standard billing rates as set forth in Exhibit B multiplied by the actual hours worked. Should any
unforeseen project delays, not caused by FCS GROUP, and/or any requested amendments to the original
scope of work, cause this contract to extend more than 90 days past the original contracted schedule
date, any work and/or amendments to the work shall be billed at the standard billing rates in effect for
the period of time the work is being performed. If said change in billing rates will cause the project to
exceed the amount stated in the preceding paragraph, a change order will be prepared and signed by
both parties.
Direct expenses will not be charged except as identified in Exhibit B. Payment shall be made monthly
upon receipt and approval of FCS GROUP's invoice.
4. Supplemental Agreements: Supplemental Agreements may be entered into upon mutual written
agreement that would increase or decrease the scope and associated costs and payment.
5. Work to be Accomplished: All work accomplished will be performed under the direction of the
Client Representative or his/her Designee.
6.Termination: This contract may be terminated by the Client by giving FCS GROUP written notice
of such termination no fewer than fifteen(15)days in advance of the effective date of said termination.
•:;>FCS GROUP www.fcsgroup.com
April 2, 2018 Page 3
FCS GROUP shall be entitled to terminate this agreement only in the case of a material breach by the
Client, and upon failure of the Client to remedy said breach within fifteen(15) days of said notice. In
the event that the contract is terminated before completion, FCS GROUP shall be paid for the services to
date on the basis set forth in Paragraph 3,plus 10%of the total compensation earned to time of
termination to compensate for FCS GROUP's rescheduling adjustments, reassignment of personnel, and
related costs incurred due to termination. The Client shall notify FCS of termination or abandonment in
writing.
7. Indemnity: FCS GROUP shall comply with all Federal Government, State and local laws and
ordinances applicable to the work to be done under this Agreement.
FCS GROUP hereby agrees to hold the Client harmless from and shall process and defend at its own
expense, specific claims, demands or suits at law or equity, arising from FCS GROUP's negligent
performance of the provisions of this Agreement;provided that if the Client and FCS GROUP are
concurrently negligent, FCS GROUP shall be required to indemnify and defend only in proportion to
negligence of FCS GROUP. These indemnity provisions shall not require FCS GROUP to defend or
indemnify the Client against any action based solely on the alleged negligence of the Client.
8. All Work Produced is Joint Property of FCS GROUP and the Client: The materials,computer
programs, reports,calculations,analyses, etc., generated by FCS GROUP under this contract including
the final report shall be the joint property of the Client and FCS GROUP. FCS GROUP may retain
copies thereof for work paper documentation and their own use unless specifically restricted in writing
by the Client as to use.
Computer models use generally available software, such as Microsoft Excel(TM), and FCS GROUP
does not intend or imply any warranty of those programs.
9. Financial Forecasts: Neither FCS GROUP's name nor the report and its financial projections may be
referred to or included in any prospectus or as a part of any offering or representation made in
connection with the sale of securities or participation interests to the public, whether through a public or
private offering.
The information used in developing the forecast assumptions will be derived from published information
and other sources FCS GROUP considers appropriate. However, FCS GROUP cannot assume
responsibility for the accuracy of such material. Moreover, forecasts are subject to many uncertainties
as to the future; therefore,FCS GROUP cannot represent that the projected financial statements will be
representative of the results that actually occur. FCS GROUP will endeavor to include appropriate
comments drawing the readers' attention to these matters.
10.Integrated Agreement: This agreement together with attachments or addenda,represents the entire
and integrated agreement between the Client and FCS GROUP supersedes all prior negotiations,
representations, or agreements written or oral. This agreement may be amended by written instrument
signed by both the Client and FCS GROUP.
11.Independent Contractor: The parties intend that an independent Contractor/Client relationship
will be created by this agreement. No agent, employee,or representative of FCS GROUP shall be
deemed to be an agent, employee, or representative of the Client for any purpose. FCS GROUP shall be
solely responsible for all acts of its agents, employees, representatives, and subcontractors during the
performance of this contract.
12.Equal Opportunity: FCS GROUP is committed to the principles of providing equal employment
opportunities for all employees. The performance and diversity of our employees will help us meet the
challenges of the present and the future in serving our clients. This policy statement is a reaffirmation of
our long-standing commitment to provide equal opportunity on the basis of individual merit and
personal qualifications to employees and applicants for employment without regard to race, color,
•:;>FCS GROUP www.fcsgroup.com
April 2, 2018 Page 4
religious creed, sex, sexual orientation or preference, gender identity, genetic characteristics or
information of employee or family, age,national origin, ancestry,marital status,citizenship,the
presence of sensory,mental, or physical disability,pregnancy/childbirth or related condition,medical
condition, membership in the military service,veteran's status,political ideology or any other basis
protected by applicable federal, state, or local laws.
13. Notices: Notices to the Client shall be sent to the following address:
Mason County Department of Public Works
Attention: Jerry Hauth
100 West Public Works Drive
Shelton, WA 98584
Notices to FCS GROUP shall be sent to the following address:
Financial Consulting Solutions Group,Inc.
Attention: Gordon Wilson, Senior Program Manager
Redmond Town Center
7525— 166te Ave.NE, Suite D-215
Redmond, Washington 98052
•:,>FC:S GROUP www.fcsgroup.com
April 2, 2018 Page 5 -Exhibit A
EXHIBIT A: SCOPE OF WORK – Belfair Sewer Financial Plan Update
This document describes the work that FCS GROUP proposes to perform in behalf of Mason County,in
cooperation with the City of Bremerton.
BACKGROUND
The purpose of this project is to update the Belfair sewer financial plan.The Belfair sewer financial plan
was originally prepared in 2010 and 2011,before the Belfair sewer system was constructed and any
customers were actually connected. Its purpose was to forecast costs,revenues, rates, and financial
commitment from the County that would be required for the new sewer system being planned for the
Belfair Urban Growth Area. Part of the goal was to map out a pathway to financial self-sufficiency for
the new sewer utility.
The treatment facility now has excess capacity, since the projected growth has not materialized. In
addition,the County did not move forward at the time with the previously planned extension of the
collection system into adjacent areas. As a result,the system has not had the scale to be financially self-
sufficient. The rates are quite high—$96 per Equivalent Residential Unit(ERU)per month—but still not
adequate to fully cover system costs, so the County has been subsidizing the system.
At this time,the County desires to take the next steps toward financial viability for the Belfair system.
This includes potential for additional capital projects and system expansion to add customers and better
take advantage of treatment capacity. This financial plan update is intended to incorporate the latest
information about capital costs, O&M costs, debt service, capital funding sources, reserve balances,
non-rate revenues,and potential customer growth. Then the financial plan will project the rate impact
and help the County develop a strategy for self-sufficiency of the Belfair system.
The Belfair treatment plant is close to the County line and only a few miles from the Puget Sound
Industrial Center(PSIC)near the Bremerton airport. One of the County's goals with this plan is to map
out a financial strategy for extending a sewer line to the PSIC. The City of Bremerton also has an
interest in this and is willing to contribute funding for this financial plan.
Similarly,there is a possibility that a sewer extension to Beard's Cove will be required because of
concerns about the environmental impact of existing septic systems.This plan is intended to address the
potential financial impact of such an extension, both on the Belfair system's finances and on the Beard's
Cove property owners.
SCOPE OF WORK
Task 1 : Kickoff Meeting and Data Collection
Meet with County staff to discuss scope of work and timeline,project background, and client needs.
Collect and organize data relevant to the study. This includes O&M and planned capital costs, flow
projections, data on existing and future customers, capital funding sources,existing debt service
schedules.For the Capital Facilities Charge(CFC) update, it will include the system capacity and
the cost of prior capital improvements made to construct the existing system, offset by proceeds
from grants and forgivable loans. The data requested will also include recent growth trends and
County projections of future growth in the Belfair sewer service area, along with potential
extensions of the system to Beard's Cove and the Port of Bremerton property.
Ongoing project administration, including tracking, scheduling, and billing.
rr>FCS GROUP www'fesgroup.com
April 2, 2018 Page 6- Exhibit A
Task 2: Develop Financial Forecast
Develop updated projections of O&M costs.
Incorporate updated ERU counts and growth projections.
Forecast revenue without rate increases.
Update debt service and capital costs, offset by potential grants or other capital funding sources.
Develop a capital funding strategy to address CIP costs.
Update inflation and other economic assumptions.
Review and update policy parameters for fund reserves and rate-funded capital reinvestment.
Develop a revenue requirement forecast and projected rates.
Develop alternate rate increase strategies and a phase-out schedule for system subsidies, including up to
three scenarios based on different levels of customer growth and capital investment.
Task 3: Update Capital Facilities Charge
Update data on existing assets,outstanding debt, cash reserves, future capital improvements, ERUs,
system capacity, and other information relevant to the CFC.
Prepare updated CFC.
Task 4: Update Standard Equivalent Residential Unit (ERU)
Collect water consumption data from Belfair Water District.
Analyze water usage data by customer class to update the standard ERU.
Task 5: Analyze Sewer Extension to Beard's Cove
Develop a capital funding strategy for a sewer extension to Beard's Cove.
Incorporate capital funding strategy into the forecast in order to show impact of the extension.
Task 6: Analyze Puget Sound Industrial Center (PSIC) Sewer Extension
Review existing sewer plans for PSIC.
Site visit to PSIC and meeting with stakeholders and staff.
Develop a capital funding strategy for a sewer extension to Port of Bremerton property.
Develop up to three scenarios of wholesale rates and CFC that would be applicable to area, assuming
varying levels of external capital contributions.
Incorporate wholesale revenue into the forecast in order to show impact of the extension on Belfair
system finances.
Task 7: Management Review
Prepare discussion notes for briefing County management on results of'the forecast.
Meet with County staff to discuss results and alternatives. One review meeting will be after the baseline
forecast is updated, and the second review meeting will be after the Beard's Cove and PSIC sewer
extension impact is estimated. Where there are multiple options, help arrive at a preferred option.
Task 8: Documentation
Prepare draft technical memorandum describing assumptions,results, alternatives, and recommendations
for the updated Belfair Sewer Financial Plan. Include a summary of historical financial planning
•:;>PCS GROUP www.fesgroup.com
April 2, 2018 Page 7-Exhibit A
results to compare with current results. Include a description of the sewer extension strategy for
PSIC.
After incorporating continents by staff, finalize the technical memo.
Task 9: Presentation to Mason County Board
Prepare PowerPoint summarizing the findings of the updated Belfair Sewer Financial Plan.
Meet with County Commissioners and present the updated Belfair Sewer Financial Plan.
Task 10: Presentation to Bremerton City Council
Prepare PowerPoint summarizing the sewer extension strategy for the PSIC.
Meet with Bremerton City Council and present the PSIC sewer extension strategy.
PROJECT TIMELINE
The proposed timeline is shown below. Assuming a start date at the beginning of May, we expect the
analytical work would take about three months, while the documentation and presentations to the
County Board of Commissioners and Bremerton City Council would require another two months. The
entire project should be wrapped up by the end of September.
Task S: Kickoff Meeting and Data Collection
Task 2: Develop Financial Forecast
Task I Update Capital Facilities Charge(CFC)
Task 4: Update Standard Equivalent Residential Unit(ERU)
Task 5: Analyze Sewer Extension to Beard's Cove
Task 6: Analyze Puget Sound Industial Center Sewer Extension
Task 7. Management Review
Task 8: Documentation
Task 9: Presentation to Mason County Commissioners
Task t0: Presentation to Bremerton City Council
PROJECT COST AND HOURLY RATES
The following table is a detailed breakdown of estimated hours needed for this study, along with our
hourly billing rates. The total estimated project cost is $64,000. We bill monthly based on hours actually
worked.The only direct expenses we anticipate are ferry passage and mileage at the federal
reimbursement rate of$0.535 per mile.
•:;>FCS GROUP www.fosgroup.com
April 2, 2018 Page 8 -Exhibit A
Mason County•Belfair Sewer System Financial Plan Update
Ghllarducci Wilson BOzet Admin Total Labor Cost Expense Total Cost
- --- - - - — -- - - - - - -
Task Det�I Mgs PrPa 3tfio_71-r ,4nalyst Support FWs Fstmate Budget by Task
Task 1 lacixo$Meeting and Data collection
i
1.1 Pmlect kickof meefN 1 6 12 $ 2010 $ 50
1.2 Cdiect a d orgal¢e data 6 1,600
1.3 Onong project management 14 6 757
Task f Subtotal 1 2 4 2B S 4,360 90 4,450
Task 2: Develop Finandal Forecast
2.1 Faecasl0&M cc& 2 12 $ 1,710
22 Forecast revenues assuning exisli g rats plus gar-t 12 1,860
2.3 Update debt seryice and capital aojanicns 8 1,040
2.4 Cevelopcaptal-lundingstriC� 6
2.5 Develop revenue regirement brecast 2 2 10 1,700
2.6 Deveop altenrels ate increase strategies and rate Was $ $ 1,190
Task 2 Subtotal 0 2 12 44 5E $ 8,690 $ $ 8.5%
Task 3: Update Capital Facilities Charge(CFC) f
3.1 llpdate66-lorCFC cabulsfan 4 ✓ 36 I$ 4,980 j
3.2 Develop allernatve approaches b CFC $ 4 5 10 f 1,600
Task Miidiil 0 46 t S 6,580 S 6,560
{ Task 4:Update Standard Equivalent Residential Unit(FRU)
41 Celled water consumpton data fom Better Water Dist o 2
4.2 A x�ze war usage data by cusfo nor class 1,970
- Task 4 Subtotal 0 1822 $ 3,160 4 $ 3.160
i
Task 5:Analyze Sewer Extension to Beard's Cove
5- Develop viding oan ter sewer exlemuion ( 6 $ Li
52 lnrpe
corate sewer extension inb Snarcial brecast 2 1- 12 1,710 1
Task 5 Subtotal 18 $ 2,640 $ $ 2640
Task 8:Malyze Puget Sound Industlal Cantor Sourer Fidension
6.1 Review existing sewer plans for PSIC 4 6 10 $ 1,6W
6.2 Sit vMbPSIC adstakeholdrstalfineeling 8 16 2,580 $ 9C
6.3 Develop lurding par br sewer extension 4 12 16 2380
&4 Develop p-gected whdesale rates and C FC 12 2,380
6.5 Develop projected whciesak:CFC 4 12 16 2,31B
E.6 1 co porale sewer ezksron h fine xial forecast u 2,380
Task 6 Subtotal 0 28 62 90 $ 13,800 $ 90 $ 13,890
Task 7:Management Review
7 1 Prepame'6scussion mobs on op6orts and results 10 $ 1,600
7.2 Meet with management,dscuss tending strategies 2 ( 12 12!1 24 4 0-20 $ 180
Task 7 SJ;fotal 34 $ 562(!
Tisk M.Documentation
8.1 Preps a drat tech eco maw 2 44 54 1$ 10;M
8.2 l curpaat:client comn�rrts,Me&l6chrecaj rano 1 4 ffi0
Task 8 Sdal 0 1 2 1 48 8 S 11,393
Task 9:Presentation to Mason County Commissioners
9.1 Prepare Pave oint preser>raton an Be bir Financial Plan 6 $
92 Presentation to County Commissioners 1 6 6 12 2.C10'$ 9C
Task 9§WolaJ 22 $ 3,610 $ 3,700
!ask-10:Presentation to Bremerton CityCoundl 1
10.1 Prepa e PowerPoint presentaton an PSIC Sewer Extension 4 6 10 $ 1.600 1
10.2 P esEvta6on b C'ry Ccx=i 12 20117 $ 9C
Task 10 Subtotal 1 $ $ 10 $ '2 $ $ 22 $ 3;610 $ 9C`$ 3,70.1
ToW PrProject
Total Meetings 5
Labor Has - 15? 21
Billing Rate 255 $ 2D5 $ 130 $ 85
Total Estimated Cost $ 1,020 $ 3i,160 $ 38940 $ 340 $ 63,460 $ 540 $ &4,1100
:;>FCS GROUP wwwksgroup.com
April 2, 2018 Page 9 -Exhibit B
EXHIBIT B: FINANCIAL CONSULTING SOLUTIONS GROUP INC. FEE SCHEDULE
LABOR
Name Title Hourly Billing Rate
John Ghilarducci President $255
Gordon Wilson Senior Program Manager $205
Chase Bozett Senior Analyst $130
Diane Harmon Administrative Support $85
DIRECT EXPENSES
Travel expenses will be charged at cost. These include ferry passage and mileage at the then-current
federal mileage rate. The federal mileage rate is currently 53.5 cents per mile. Other expenses will not
be directly charged unless by mutual agreement of the client and FCS GROUP and specific terms will be
established in advance prior to expenditure and billing.
•:;>FCS GROUP www.fcsgroup.com
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Patricia Grover, Mason County Noxious Action Agenda _X
Weed Control Board Public Hearing
Other
DEPARTMENT: Commissioners EXT: 592
COMMISSION MEETING DATE: April 24, 2018 Agenda Item # 8
Commissioner staff to complete)
BRIEFING DATE: April 16, 2018
BRIEFING PRESENTED BY: Patricia Grover, Mason County Noxious
Weed Control Board
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Professional Services Contract Agreement between Hood Canal Coordinating
Council and Mason County Noxious Weed Control Board for Hood Canal Coordinating
Council's In-Lieu Fee mitigation Program.
Background: Contract Agreement will add an additional $1,700 into the 2018 budget
and $1,440 into the 2019 budget for weed control assistance at the Irene Pond
Mitigation site.
RECOMMENDED ACTION: Approval from Mason County Board of County
Commissioners for Mason County Noxious Weed Control Board to enter into the
Professional Services Contract Agreement with Hood Canal Coordinating Council's In-
Lieu Fee Mitigation Program.
Attachment(s): - Professional Services Contract Agreement, Hood Canal
Coordinating Council's In-Lieu Fee Mitigation Program.
Exhibits A & B
- Current IRS W-9
- Certificates of Insurance - Auto Liability and General Liability
4/17/2018
�HcP°"Ojyr
PROFESSIONAL SERVICES CONTRACT AGREEMENT
BETWEEN
HOOD CANAL COORDINATING COUNCIL
AND
MASON COUNTY NOXIOUS WEED CONTROL BOARD
FOR
HOOD CANAL COORDINATING COUNCIL'S
IN-LIEU FEE MITIGATION PROGRAM
THIS AGREEMENT is between Hood Canal Coordinating Council
(HCCC), located at 17791 Fjord Drive, NE, Suite 118, Poulsbo, WA 98370, and
Mason County Noxious Weed Control Board (Consultant),with an address of 303
North 4th Street,Building 4,Shelton,WA 98584 and is made effective as of the date
signed below by HCCC. HCCC and Contractor are also referred to as the"Parties"
and each as a "Party." This Agreement relates only to work funded by the Hood
Canal Coordinating Council's In-Lieu Fee Program.
The Parties to this Agreement agree as follows:
1) DEFINITIONS. --For purposes of this Agreement, the term-
a) "Hood Canal Coordinating Council" means Hood Canal Coordinating
Council, a Washington Corporation, and its members, directors, officers,
employees and agents also referred to herein as "HCCC", specifically the
Hood Canal Coordinating Council's In-Lieu Fee Program;
b) "Consultant" means the Consultant and its directors, officers, employees,
agents and subcontractors; and
c) "Contract Representative" means the person designated below and
incorporated by reference, to serve as representative of HCCC and the
Consultant for purposes of administration of this Agreement.
2) SERVICES TO BE PERFORMED AND DELIVERABLES. -- The Consultant
agrees to provide services to HCCC,in accordance with applicable professional
standards, as described in Exhibit A appended to this contract. No work shall
commence under this Agreement until it is fully executed by both Parties.
3) COMPENSATION. --
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 1
a) Except as provided herein, HCCC agrees to pay Consultant on a monthly
basis following receipt of an invoice documenting services rendered and
costs incurred, in a manner and amount stipulated in Exhibit A.
i) HCCC may, at its sole discretion,retain up to 10 percent of the amount
otherwise due and owing under each invoice until Consultant
completes all work described in Exhibit A, or otherwise authorized by
HCCC. HCCC shall notify Consultant of the amount retained and
deposit the retained amount in an interest-bearing account. HCCC shall
release the amount retained,together with earned interest,not later than
30 days after receipt of a final invoice and acceptance of HCCC of all
work authorized.
ii) HCCC may, at its sole discretion, retain an amount otherwise due and
owing under each invoice until Consultant provides HCCC with
evidence that the Consultant has paid industrial insurance premiums
for its employees and/or is in compliance with state industrial
insurance requirements.
b) Allowable Costs. -
i) Travel Expenses. -- HCCC agrees to reimburse Consultant up to the
amount stipulated in Exhibit A for travel expenses (including per diem
at current government rate) from Consultant's home or principal place
of business to meeting sites. HCCC shall reimburse Consultant for
travel expenses in accordance with federal travel regulations. Payment
for expenses over the category amount will not be honored without
prior approval of HCCC's Contract Representative.
ii) Other Expenses. -Payment for miscellaneous expenses will be specified
in Exhibit A. Any request over the category amount will not be honored
without prior approval by HCCC's Contract Representative.
c) Unallowable Costs. --
i) Management fees or similar charges in excess of the direct costs are not
allowable.
ii) If Consultant expends more than the amount of its approved budget in
anticipation of receiving additional funds, it does so at its own risk.
HCCC is not legally obligated to reimburse Consultant for costs
incurred in excess of the approved budget.
d) Invoice. --Consultant's invoice shall indicate dates of service,a description
of work performed, and time spent on that date in providing service under
this Agreement. The invoice shall include travel claims for travel expenses
incurred by Consultant in connection with performance under this
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 2
Agreement. Invoices should be sent to the Accountant at the HCCC
address listed below via U.S. Postal Service or email (not both).
4) TERM.--The term of this Agreement commences on the effective date,the date
the agreement is signed by the HCCC Executive Director below,and continues
until December 31, 2019 as stipulated in Exhibit A, or until terminated by the
Parties.
5) TRAINING. -- Consultant acknowledges that no training will be provided to
Consultant under this Agreement. Consultant warrants and represents that its
personnel are fully trained to perform services required under this Agreement
and that additional training provided by HCCC will be unnecessary.
6) BUSINESS LICENSES AND TAXES. -
a) Consultant shall, at its own expense, secure and maintain in full force and
effect during the term of this Agreement all required licenses, permits,and
similar legal authorization, and comply with all applicable Federal, State
and local regulations.
b) Consultant shall be responsible for payment of taxes, insurance and other
obligations relating to its performance of services under this Agreement.
Consultant shall provide HCCC with verification of its -
i) Unified business identifier number from the State of Washington and
that its business license is in good standing;
ii) Washington State Department of Revenue account and that the account
is in good standing;
iii) Washington State Labor and Industries account and that the account is
in good standing or that the Consultant is exempt from the state's
industrial insurance requirements;
c) All other necessary licenses and permits to perform the work specified in
Exhibit B.
7) INDEPENDENT CONSULTANT STATUS. --
a) Consultant shall act as an independent Consultant, and in no way shall be
considered an employee of HCCC. Consultant is not required to report to
HCCC's offices at any specific time, except as requested for occasional
consultations. HCCC does not have the right to assign any additional
projects to Consultant. Consultant shall choose the time and manner for
performing each part of the services described in Exhibit A according to its
own routines and schedules, independent from HCCC's normal business
operations.
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 3
b) Consultant acknowledges that Consultant will not qualify for benefits
which may be available if classified as an employee. In the event that the
Internal Revenue Service (IRS)successfully asserts that Consultant is not or
was not an independent Consultant for any period during the term of this
Agreement and reclassifies Consultant as an employee, Consultant agrees
to complete, sign and deliver IRS Form 4669 (Employee Wage Statement)
to HCCC for any tax period affected. HCCC shall then file the Form 4669
with the IRS (along with IRS Form 4670 "Request for Relief From Payment
of Income Tax Withholding") to offset against HCCC's withholding
obligation.
c) Consultant acknowledges that it will be liable to HCCC for any industrial
insurance premiums or any other premiums or fees that HCCC is required
to pay on its behalf under RCW 51.12.070, or any other applicable statute,
regulation or ordinance, to the State of Washington or local jurisdiction.
8) NON-EXCLUSIVE CONTRACT. -- This Agreement is non-exclusive.
Consultant reserves the right to perform services for others during the term of
the Agreement.
9) MATERIALS AND EQUIPMENT. -- Consultant shall provide all materials
and equipment necessary to perform its obligations under this Agreement:
Provided, however, that Consultant may use office equipment located in the
offices of HCCC,as available,and provided however,that if"Other Expenses"
have been awarded as part of this agreement, HCCC may purchase said
supplies and services on behalf of the Consultant as part of this Agreement.
10)INSURANCE.-Consultant shall provide HCCC with a certificate of insurance
for each insurance provision required in this section. The certificate of
insurance shall be effective during the duration of this agreement. HCCC may
require that the certificate of insurance name HCCC as an additional insured
party. Consultant shall also require all of its subcontractors to maintain the
same type and level of insurance as required in this section and provide
certificates of insurance to HCCC as required in this section. Consultant shall,
at its own expense, acquire and maintain the following insurance throughout
the term of the Agreement:
a) Commercial Automobile Liability Insurance covering all owned, non-
owned and hired automobiles, trucks and trailers. Such insured shall
provide the Standard Comprehensive Automobile Liability policy in limits
not less than$1,000,000 Combined Single Limit;
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 4
b) Commercial General Liability Coverage Insurance, with not less than the
following limits: $1,000,000 for each occurrence limit, $1,000,000 for
personal injury limit, $2,000,000 general aggregate limit;
c) Professional Liability Insurance in an amount not less than $1,000,000 per
claim and in the aggregate; and
d) Workers' Compensation and Employer Defense Insurance as required by
statute and employer liability coverage, with not less than the following
limits: $1,000,000 each accident for bodily injury by accident, $1,000,000
each employee for bodily injury by disease and $1,000,000 policy limit for
bodily injury by disease.
11)CONFIDENTIALITY. -- Information produced or made available to the
Consultant shall not be disclosed to others or used for any other purpose,
except as required under this contract, without prior written approval by
HCCC.
12)OWNERSHIP OF PRODUCTS PRODUCED UNDER THIS CONTRACT. --
All data and products developed under this contract, excluding copyrighted
material used with permission,or other public data that cannot be copyrighted,
shall become the sole property of the HCCC and its assigns. Permission for its
subsequent use must be obtained from the HCCC prior to that use. Any
alteration of the data by HCCC for purposes other than those intended by this
Agreement shall be at HCCC's sole risk and without legal liability upon the
Consultant.
13)PUBLICITY AND ACKNOWLEDGEMENT OF SUPPORT. -- Consultant
gives HCCC the right and authority to publicize HCCC's financial support for
this Agreement and the Project in press releases, publications and other public
communications. Consultant agrees to not publicize its work under this
Agreement without HCCC's express written approval.
14)INSPECTION AND RETENTION OF RECORDS. --The Consultant shall
make all applicable financial records, supporting documents, and all other
pertinent records related to this Project, available to HCCC or any of its duly
authorized representatives, for inspection. Records shall be retained until the
Term date of this Agreement and then submitted to the Project Manager for
retention according to law.
15)APPLICABLE LAW.--This Agreement shall be construed and enforced under
the laws of the State of Washington, irrespective of the fact that any one of the
Parties is now or may become a resident of another state. Venue for any action
under this Agreement shall lie in Kitsap County,Washington.
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 5
16)MODIFICATION. -- This Agreement may not be waived, discharged or
modified in any manner other than by written agreement of the Parties.
17)SEVERABILITY. --No provision of this Agreement is severable from any and
all other provisions of this Agreement. Should any provision or provisions of
this Agreement be unenforceable for any reason,the party finding itself unable
to enforce said provision(s) may, at its sole discretion, declare this entire
Agreement to be null and void.
18)TERMINATION. -- Eif'her party may terminate this Agreement with 30 days
written notification to the other party. If this Agreement is so terminated, the
Parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of this Agreement prior to the effective date of
termination.If for any cause,either party does not fulfill in a timely and proper
manner its obligations under this Agreement, or if either party violates any of
these terms and conditions, the aggrieved party will give the other party
written notice of such failure or violation. The responsible party will be given
the opportunity to correct the violation or failure within 15 working days. If
the failure or violation is not corrected, this Agreement may be terminated
immediately by written notice of the aggrieved party to the other. HCCC shall
have the right to terminate this Agreement in whole or in part at any time, if
the Funding Source issues an early termination under the funding
agreement(s) covering all or part of the Project at issue hereunder.
19)WAIVER. -- If either party fails to exercise its rights under this Agreement, it
shall not be precluded from subsequent exercise of its rights. A failure to
exercise rights shall not constitute a waiver of any other rights under this
Agreement,unless stated in a letter signed by authorized representative of the
party and attached to the original agreement.
20)COSTS AND ATTORNEYS FEES. -- If either party brings any action against
the other for relief,declaratory or otherwise,arising out of this Agreement,the
prevailing party shall recover against the other party all costs and reasonable
attorneys' fees, including costs and reasonable attorneys' fees incurred to
enforce any judgment rendered pursuant to this Agreement.
21)DEBARMENT. - By signing this Agreement, Consultant warrants and
represents its initial and continued compliance that it is not listed on the
Washington State Department of Labor and Industries state-wide Debarred
Contractors List (or debarred in another state in which the Consultant's
business resides).
22)COUNTERPARTS AND ELECTRONIC SIGNATURE. - This Agreement
may be executed in counterparts, after execution by all Parties hereto, shall
together constitute the Agreement. The parties acknowledge that a signature
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 6
in electronic form has the same legal effect and validity as a handwritten
signature.
IN WITNESS WHEREOF,the Parties hereto have executed this Agreement
effective as of the day and year the Executive Director has executed.
Hood Canal Coordinating Council
Scott Brewer, Executive Director
Date:
Mason County Noxious Weed Control Board
Patricia Grover
Date:
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 7
Consultant Checklist: Consultant will complete and provide requested
information on Exhibit B.
Contract Representatives:
Scott Brewer,Executive Director
Hood Canal Coordinating Council
17791 Fjord Drive, NE Suite 122
Poulsbo,WA 98370-8430
sbrewer@hccc.wa.gov
360-394-0046
HCCC Project Manager:
Patty Michak, In Lieu Fee Mitigation Manager
Hood Canal Coordinating Council
17791 Fjord Drive, NE Suite 122
Poulsbo,WA 98370-8430
pmichak@hccc.wa.gov
360-930-8634
Accountant:
Tom Goishi
Hood Canal Coordinating Council
17791 Fjord Drive, NE Suite 122
Poulsbo,WA 98370-8430
tgoishi@hccc.wa.gov
360-394-0045
Consultant Representative(s):
Patricia A. Grover, Coordinator
Mason County Noxious Weed Control Board
Mason County, Building 4
303 N. 4th Street
Shelton,WA 98584
PatriciaG@co.mason.wa.us
360-427-9670 ext. 592
FAX: 360-427-7264
Project Manager (if different):
HCCC Professional Services Agreement with Mason County Noxious Weed Control Board
Page 8
EXHIBIT A
Independent Consultant Scope of Services
Project Title: Irene Pond Mitigation Site Weed Control
Consultant: Mason County Noxious Weed Control Board
Description of Services:
Consultant shall:
• Provide 2 staff members from May - September 2018 for on-site weed
control work; including herbicide application, timing of which will be
weather dependent.
• Transportation to/from property.
• Supply equipment and supplies necessary to accomplish work.
• Photo documentation.
• Permitting necessary to apply near water (NPDES).
• Posting of site for use of herbicides.
• NPDES Reporting and completion of WSDA Pesticide Application Records.
Task 1:Year 1 Weed Control 2018
Weed Control Assistance: 24 hours of on-site work by two staff members;
estimated dates for site work; May 1, June 12, July 2-6, Aug/September
(weather dependent for primary herbicide application).
Description Budget Completion Date
Weed control assistance; apply herbicide, photo $1,700.00 12/31/2018
documentation, permitting and reporting.
Task 2:Year 2 Weed Control 2019
Weed Control Assistance:up to 24 hours of on-site work by two staff members;
dates for site work to be determined in coordination with HCCC staff(weather
dependent for primary herbicide application).
Description Budget Completion Date
Weed control assistance; apply herbicide, photo $1,440.00 12/31/2019
documentation, permitting and reporting.
Agreement—Exhibits A& B Page 9
Compensation: The Consultant shall be compensated under this agreement in
an amount not to exceed: $3,140.00 Submit monthly invoices to the Accountant
by the 15th of the following month. Expenses are payable with prior
authorization from HCCC project manager, and contingent upon satisfactory
progress reporting toward completion of project deliverables.
Progress Reporting: Consultant will submit an activity summary report with
each invoice.
Travel: If claiming mileage Consultant will submit HCCC Mileage Report for
Reimbursement (provided in Exhibit B) with invoice. Mileage and travel costs
will be reimbursed at current federal rates or allowances.
Contract Duration Date: The effective date is the date the contract is signed by
the Executive Director and ends December 31, 2019.
Consultant Checklist: Consultant will complete and provide requested
information on Exhibit B.
Agreement—Exhibits A & B Page 10
EXHIBIT B
PROFESSIONAL SERVICES CONTRACT
CONSULTANT CHECKLIST
Consultant's UBI No. 232-002-101
Consultant's Federal Tax ID No. 91-6001354
Consultant Type [non-profit, local government, tribal government, commercial
entity]: Local Government
Program Name: In Lieu Fee Mitigation
Funding Source Name/Number: Not applicable—funds are not federal.
DBE Program Reporting(indicate as appropriate):
Owned and Managed as Disadvantaged Business:
❑ Women Owned Business Enterprise
❑ Minority Owner Business Enterprise
❑ Veteran Owned Business Enterprise
❑ Community Based Organization
If certified by Washington State's Office of Minority and Women Owned
Business Enterprise (OMWBE) www.omwbe.wa.gov or Department of Veterans
Affairs (DVA), enter the certification number: Click here to enter text.
Certifications
NProvide current IRS W-9 Form
Provide proof of WA Dept. of Revenue Account in Good Standing Click here to
enter text.
Provide proof of WA Labor &Industries Account in Good Standing or*-
Exemption (if no employees) Click here to enter text.
Other Licenses or permits if needed: N/A
Construction contractor registration number and expiration if needed: N/A
Insurance (as applicable)
Commercial Auto Liability (if claiming mileage--use HCCC Mileage
Report if included in tasks)
Commercial General Liability (naming HCCC as additional insured)
Professional Liability Insurance
Workers' Compensation and Employer Defense Insurance
Agreement—Exhibits A& B Page 11
Notice: The Hood Canal Coordinating Council is an equal opportunity employer
will not discriminate on the basis of race, creed, color, national origin, ancestry,
sex, marital status, gender, sexual orientation, age [40 and over], maternity, and
childbirth, honorably discharged veteran or military status, disability, genetics,
HIV and/or Hepatitis C status, use of a trained guide dog or service animal by a
person with a disability, or other protected class [legally recognized] under
federal, state or local law. Persons requiring reasonable accommodation in the
application process or requiring any information in an alternative format may
contact 360-394-0046. Inquiries about the HCCC's compliance may be directed to
Scott Brewer,Executive Director.
Agreement—Exhibits A & B Page 12
Form Request for Taxpayer Give Form to the
(Rev.November 2017) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Intemal Revenue Service ►Go to www.irs.gov/FormW9 for instructions and the latest information.
1 Name(as shown on your income tax return).Name Is required on this line;do not leave this line blank.
MASON COUNTY AKA:COUNTY OF MASON
2 Business name/disregarded entity name,if different from above
ch 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to
CD
following seven boxes. certain entities,not individuals;see
to
CL instructions on page 3):
o ElIndividual/sole proprietor or ElC Corporation ElS Corporation ElPartnership ElTrust/estate
a single-member LLC Exempt payee code(if any)
ti e
,�u ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)►
o 2 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting
c LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code(if any)
another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that
n o is disregarded from the owner should check the appropriate box for the tax classification of its owner.
W Other(see instructions)► LOCAL GOVERNMENT ENTITY (MPcnsioaccounts marnminedouhidothe U.S.)
a 5 Address(number,street,and apt.or suite no.)See Instructions. Requester's name and address(optional)
U)
PO BOX 400 note:each Mason County office has their own address
6 City,state,and ZIP code
SHELTON,WA 98584
7 List account numbers)here(optional)
Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid I Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a —m —
resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN,later. or
Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
971 - 6 0 1 0 1 1 1 3 1 5 4
FUMM Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.1 am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return.For real estate transactions;item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured-p[ erty,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments
other than interest and dividends,y -ar of required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later.
Sign Signature of
Here U.S.person► (1 Date► 6 -4 O t 1 Y
General Instructions K,-Lt, 1-k re t f}�i5� 'Form 1099-DIV(dividends,including those from stocks or mutual
,`ttnd;i�f funds)
Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISC(various types of income,prizes,awards,or gross
noted.
proceeds)
Future developments.For the latest information about developments .Form 1099-B(stock or mutual fund sales and certain other
related to Form W-9 and its instructions,such as legislation enacted transactions by brokers)
after they were published,go to www.irs.gov/ForrnW9.
•Form 1099-S(proceeds from real estate transactions)
Purpose of Form •Form 1099-K(merchant card and third party network transactions)
An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest),
information return with the IRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TIN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),individual taxpayer identification number(ITIN),adoption •Form 1099-A(acquisition or abandonment of secured property)
taxpayer identification number(ATIN),or employer Identification number Use Form W-9 only if you are a U.S.person(including a resident
(EIN),to report on an information return the amount paid to you,or other alien),to provide your correct TIN.
amount reportable on an information return.Examples of information
returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might
•Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding,
later.
Cat.No.10231X Form W-g(Rev.11-2017)
5 • '# .... :
•••• ..
:
:. SGQi. O
................................... .
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE JOINT SELF-INSURANCE
LIABILITY COVERAGE AFFORDED BY THE WASHINGTON COUNTIES RISK POOL
MEMBER COUNTY: Liability Coverage Afforded by the:
Mason County,Washington Washington Counties Risk Pool
Attn:Dawn Twiddy,HR/Risk Manager 2558 R W Johnson Rd SW,Suite 106
411 N.5th Tumwater,WA 98512-6103
Shelton,WA 98584
Mason County(the"County")is a member of the Washington Counties Risk Pool(the"Pool"),as authorized by RCW 48.62.031,and
the Ceanty is covered by the Pool's Joint Self-Insurance Liability Program. The Pool's Joint Self-Insurance Liability Program was
created by interlocal cooperative agreement amongst the Pool's member counties to share risks by"jointly,self-insuring"certain third-
party liabilities. The Pool is NOT an insurance company. Claims that are covered under a Memorandum of Liability Coverage
("MLC")from the Pool and were submitted under Chapter 4.96 RCW("Actions against political subdivisions,municipal and quast-
munieipal corporations")against the County,its employees,officers,volunteers and agents and/or actions in connection with or
incidental to the performance of an agreementteontract which the County and/or its officers,employees or volunteers are found to be
liable for will be paid by the Pool and/or the County.
MLC NUMBER: 20172018RISKPOOL-MACO
MLC EFFECTIVE DATE: October 1,2017
MLC EXPIRATION DATE: October 1,2018
LIMITS OF LIABLITY EACH OCCURRENCE
DI AND PD COMBINED: 1$10,000,000
TYPES OF LIABILITY
i
COVERAGE ++ORDED: General Liabilitv
Including: Bodily Injury
Personal Injury
Property Damage
Errors and Omissions/Professional
Advertising Injury
Automobile Llabffl
K;.
'ES(.�Tf(7!!1�'L3FQgETi�1�I{�LFSIL Ct1`Pl<Oi�Tl.�6'E �< -'I'IiJf!F..•.�'��.�'�-:x•.�
SHOULD THE ABOVE DESCRIBED MLC BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF,THE ISSUER
Vehicles WILL ENDEAVOR TO PROVIDE THIRTY(30)DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER,BUT FAILURE TO
MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION NOR
LIABILITY OF ANY KIND UPON THE ISSUER OR ITS AGENTS
During the MLC Period 10/1/17 -10/1/18 OR REPRESENTATIVES.
+ItTIFI.CcC'# :IIt)T;DR;R:: S$UJJDA .:::::. :.:::
J
' ...
�6��lr.
Mason County
Atbc Dawn Twlddy ,� 1
Claims Assistant
CERTIFICATE OF MEMBERSHIP IN THE WASHINGTON COUNTIES RISK POOL
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE JOINT SELF-INSURANCE
LIABILITY COVERAGE AFFORDED BY THE WASHINGTON COUNTIES RISK POOL
MEMBER COUNTY: Liability Coverage Afforded by the:
Mason County,Washington Washington Counties Risk Pool
Attn:Dawn Twiddy,HR/Risk Manager 2558 R W Johnson Rd SW,Suite 106
411 N.5th Tumwater,WA 98512-6103
Shelton,WA 98584
Mason County(the"County")is a member of the Washington Counties Risk Pool(the"Pool"),as authorized by RCW 48.62.031,
and the County is covered by the Pool's Joint Self-Insurance Liability Program. The Pool's Joint Self-Insurance Liability Program
was created by interlocal cooperative agreement amongst the Pool's member counties to share risks by`:jointly,self-insuring"certai
third-party liabilities. The Pool is NOT an insurance company. Claims that are covered under a Memorandum of Liability Coverage
("MLC")from the Pool and were submitted under Chapter 4.96 RCW(`Actions against political subdivisions,municipal and quasi-
municipal corporations")against the County,its employees,officers,volunteers and agents and/or actions in connection with or
incidental to the performance of an agreement/contract which the County and/or its officers,employees or volunteers are found to be
liable for will be paid by the Pool and/or the County.
MLC NUMBER: 20172018RISI POOL-MACO
MLC EFFECTIVE DATE: October 1,2017
MLC EXPIRATION DATE: October 1,2018
LEMM OF LIABLITY EACH OCCURRENCE
BI AND PD COMBINED: 1$10,000,000
TYPES OF LIABILITY
COVERAGE AFFORDED: General Liability
Including: Bodily Injury
Personal Injury
Property Damage
Errors and Omissions/Professional
Advertising Injury
Automobile Liability
DESCRIPTION OF OPERATIONS/LOCATIONNEHICLE CANCELLATION
SHOULD THE ABOVE DESCRIBED MLC BE CANCELLED
Noxious Weed Services BEFORE THE EXPIRATION DATE THEREOF,THE ISSUER
WILL ENDEAVOR TO PROVIDE THIRTY(30)DAYS
WRITTEN NOTICE TO TEE CERTIFICATE HOLDER,BUT
FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO
OBLIGATION NOR LIABILITY OF ANY KIND UPON THE
During the MLC Period 10/l/17 -10/1/18 ISSUER OR ITS AGENTS OR REPRESENTATIVES.
CERTIFICATE HOLDER: ISSUE DATE:
April 11 2018
Hood Canal Coordinating Council
17791 Fjord Dr NE,Ste 118 [,
Poulsbo WA 98370
Claims Assistant
C Ic r
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Giraldes Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: April 24, 2018 Agenda Item # 3
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8055365-8055571 $ 479,846.47
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Total $ 479,846.47
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 7,208,969.77
Direct Deposit YTD Total $ 5,177,438.72
Salary Clearing YTD Total $ 5,600,751.84
Approval of Treasure Electronic Remittances YTD Total $ 2,259,829.23
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants:
Claims Clearing Fund Warrant #s 8055365-8055571 $ 479,846.47
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Total $ 479,846.47
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of
the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dave Windom Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services EXT:
COMMISSION MEETING DATE: 4/24/18 Agenda Item # $ 4
Commissioner staff to complete)
BRIEFING DATE: 4/16/18
BRIEFING PRESENTED BY: Todd Parker
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Resolution for Treatment Sales Tax Budget Process
Background:
This resolution sets forth the common name for the 1/10 of 1% Sales and Use tax as
the"Treatment Sales Tax", appropriates funding by percentages, creates a
cooperative budgeting process, creates a process for special requests and creates a
reserve fund for Capital Purchases or Special Projects.
RECOMMENDED ACTION:
Approve the resolution
Attachment(s):
TST Resolution
TST Policies and Procedures
IAMarissa W H 04.24.18 Consent TST Resolution.doc
Resolution #
Renaming the l/loth of 10/0 Sales & Use Tax for Mental Health and Substance Abuse
to Treatment Sales Tax and Establish a Collaborative Budget Development and
Approval Process for the Allocation of the Treatment Sales Tax under RCW
82.14.460
WHEREAS, RCW 82.14.460 (2) authorizes the County Legislative Authority to authorize, fix and
impose a sales and use tax in addition to other taxes authorized by law with a rate not to
exceed one-tenth of one percent; and RCW 82.14.460 (3) provides that monies collected shall
be solely for the purpose of providing new or expanded substance abuse or mental health
treatment services and for the operation of new or expanded therapeutic court programs, and
section (4)(d) states that moneys collected under this section may be used to support the cost
of the judicial officer and support staff of a therapeutic court; and
WHEREAS, in Resolution 28-16, the Board of County Commissioners reauthorized the
continuance of the 1/10th of 1% Sales and Use Tax with annual reports and evaluation; and
WHEREAS, services provided and funded by the tax should align with the priorities set forth in
the Mason County's Community Plan on Behavioral Health and the Therapeutic Courts 5-year
plan (2017 — 2022); and
WHEREAS, this funding source has gone by different names in the county such as Sales & Use
Tax or 1/10 of 1% that may have created misunderstandings on the purpose and use of funds;
and
WHEREAS, under-spent budgets can create a fund balance which is an unsustainable funding
source for on-going programs and services; and
WHEREAS, budgets have been submitted and approved from different departments and special
requests made throughout the year impacting how the budget operates as a whole and creating
risk for over committing funds; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that:
1. Henceforth, the funding source will be commonly known as the "Treatment Sales Tax"
to reflect the purpose of the funds and be consistent with the common name used by
counties throughout Washington State.
2. The Treatment Sales Tax will be a separate line item budget within the Mental Health
Fund Budget; and
3. The previous year's collection will determine the money to allocate the following year.
4. Community Services will maintain the Treatment Sales Tax Policy and Procedures for all
proposals and fund recipients to follow.
5. The board seeks to appropriate 10% of the Treatment Sales Tax toward administration
of the fund.
6. The board seeks to appropriate 60% of the Treatment Sales Tax to services to assist in
the operation of the Therapeutic Courts such as the judicial officers, support staff, clerk,
prosecution, public defense and Juvenile Services.
7. The board seeks to appropriate 30% of the Treatment Sales Tax to be contracted
through a Request for Proposal (RFP) process to fund gaps in services including, but not
limited to, intensive case management related to mental health and substance abuse
treatment, insurance gaps, transitional-aged youth, gaps to fund supportive housing
services and other needs outlined in the Mason County's Community Plan on Behavioral
Health.
8. A minimum fund balance equal to three months of the amount collected in a one-year
period will be maintained to pay out services should the tax end.
9. Fund balances resulting in unexpended funds shall be reserved for one-time capital
expenditures or allocated for special projects as approved by the Commissioners.
10. To demonstrate that funds are directed to programs that achieve the goals of the
therapeutic courts and community priorities, improvements in program outcomes are
expected and will be assessed through quarterly and annual performance measures.
11. A quarterly budget reconciliation process is enacted to reallocate unspent funds to
contracted agencies, toward the Capital & Special Projects Reserve, or additional
proposal requests as decided by the Commissioners.
Approved this day of April, 2018.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim Whitehead
Chief Deputy Prosecuting Attorney
Terri M. Drexler, Commissioner
C: Clerk of the Board
Treasurer
MASON COUNTY
- COMMUNITY SERVICES
uilding,Planning,Environmental Health,Community Health
The Department of
Community Services
Treatment Sales Tax
Policies & Procedures
per Resolution #
Table of Contents
Section Title Page
A Introduction 1
B Reserve Fund for Capital and Special Projects 1
c Thera eutic Courts Budget Approval and Amendment 3
D Request for Proposals 4
E Performance Measures 5
Section A: Introduction
RCW 82.14.460 (2) authorizes the County Legislative Authority to authorize, fix and impose a
sales and use tax in addition to other taxes authorized by law with a rate not to exceed one-
tenth of one percent; and RCW 82.14.460 (3) provides that monies collected shall be solely for
the purpose of providing new or expanded substance abuse or mental health treatment services
and for the operation of new or expanded therapeutic court programs, and section (4)(d) states
that moneys collected under this section may be used to support the cost of the judicial officer
and support staff of a therapeutic court. In Resolution 28-16, the Board of County
Commissioners reauthorized the continuance of the 1/10th of 1% Sales and Use Tax with annual
reports and evaluation.
This funding source has gone by different names in the county such as Sales & Use Tax or 1/10
of 1% that may have created misunderstandings on the purpose and use of funds. Under-
spent budgets can create a fund balance which is an unsustainable funding source for on-going
programs and services.
Budgets have been submitted and approved from different departments and special requests
made throughout the year impacting how the budget operates and creates a risk for over
committing funds.
Therefore, the purpose of the policies and procedures is to establish guidelines for a
collaborative budget development and approval process for the allocation of the Treatment
Sales Tax for Mason County.
Section B: Reserve Fund for Capital and Special Projects
B.1 Policy Overview
The Reserve Fund for Capital and Special Projects will facilitate development of safe and sober
housing to assist in behavioral health recovery, increase access to behavioral health treatment
facilities, and target identified needs as they arise. All projects will be approved by the Board of
County Commissioners of Mason County.
B.2 Policy & Procedures
1. Fund balances resulting in unexpended funds shall be reserved for one-time capital
expenditures or allocated for special projects as approved by the Commissioners.
2. A quarterly budget reconciliation process is enacted to reallocate unspent funds to
contracted agencies, toward the Capital & Special Projects Reserve, or additional
proposal requests as decided by the Commissioners.
3. Any County Department wishing to fund a special project must submit a proposal to
Community Service's Treatment Sales Tax Program Coordinator with the minimum
components:
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• Project or Program Title
• Funding Request
• Purpose
• Needs Assessment
• Rationale with evidence that it qualifies under RCW 82.14.460
• Goals
• Return on investment, savings, cost-benefit analysis, and/or increase in number
of households served by these changes
• Implementation Plan to accomplish the goals and meet expected ROI or cost
saving projections
• Key Performance Measures on inputs, outputs and outcomes
4. Capital projects identified by the County Commissioners will follow the Request for
Proposal (RFP) process.
5. All approved projects will be paid for allowable expenses by submitting a monthly
invoice to the Community Services Financial manner up to the approved allocation.
6. All necessary MOU's or MOA's must be established before any funds are reimbursed.
B.3 Project Examples and Descriptions:
B.3.1 Housing
The Capital Reserve Fund will assist in the purchase of real property for housing that is a
component of a coordinated chemical dependency or mental health treatment program or
service. The County does not intend to own the assets nor fund ongoing services but seeks to
collaborate with private non-profit organizations. Some of the types of housing projects
identified as a need in the community and are associated with mental health and/or substance
abuse treatment include, but are not limited to:
• Oxford Homes
• Fresh Start
• Diversion House (involuntary / voluntary)
• Step-down House
• Residential Facility
B.3.2 Treatment Facilities
Access to behavioral health treatment facilities is limited in the County forcing many people to
seek services at long distances. The Capital Reserve Fund will assist with the purchase and
construction or reconstruction of real property for providing behavioral health treatment
services. Type of services include, but are not limited to:
• Evaluation and Treatment Centers
• Detoxification services
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B.3.3 Special Projects: Commissioner Approved Allocation of Funds
The County Commissioners reserve the right to allocate one-time funds for special projects.
Any agency or government department requesting funds must adhere to the policies and
procedures above in section B.2.
Section C: Therapeutic Courts: Budget Development &
Amendment Process
C.1 Policy Overview
The board seeks to appropriate 60% of the Treatment Sales Tax to services to assist in the
operation of the Therapeutic Courts such as the judicial officers, support staff, clerk,
prosecution, public defense and Juvenile Services.
C.2 Purpose: To create a collaborative budget development and amendment process between
the Therapeutic Courts and the Department of Community Services.
• Budget Cycle: Annual, January 1 through December, 31
C.3 Budget Timeline
1. June 1 — Community Services will notify Therapeutic Courts and connected departments
of the money available
2. August 1 —A collaborative effort among the therapeutic courts and support staff will
result in the submission of an itemized, programmatic budget and narrative to Mason
County Community Services Finance Manager for review
3. Mid August, budgets due to Treasurer's office
4. October— County Commissioners review budget
5. November — December budgets are approved and finalized
C.4 Budget Expectations:
1. Budget summary by all departments
2. Program Goals for each court such as improve graduation rates or increase program
participation with an emphasis on reducing recidivism.
3. Budget detail by court
4. Itemized list of projected costs for each of the following: Staffing such as Judicial
Officer, Program Manager, Case Manager, Prosecutor, Public Defense, Clerk, Guardian
ad Litem and operational costs (e.g. office equipment, training, supplies, technology,
graduation, travel, case management, and service providers). The itemized list should
provide sufficient detail to easily identify cost justifications including the level of staffing
(percent FTE for each staff and other operational costs (i.e. justification for training,
how many people will attend, and all costs associated with the training. Equipment
should include rationale for the equipment and the make, model and price for each
request).
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5. Expenses will be paid by reimbursement including prosecution and defense time.
C.5 Budget Amendment & Reconciliation Process
1. Budget reviewed quarterly by Mason County Community Services Finance Manager
2. A collaborative effort will be made to reconcile budgets that are tracking over or under
by 10%
C.6 Special Budget Requests:
Any services not directly connected to the Therapeutic Courts, and at the direction of the
County Commissioners, will submit project or program proposals to request funding from the
Reserve Fund for Capital and Special Projects or through the Request for Proposal process.
Section D: Request for Proposal (RFP) Process
D.1 Policy Overview
The board seeks to appropriate 30% of the Treatment Sales Tax to be contracted through an
annual Request for Proposal (RFP) process to fund gaps in services including, but not limited to,
intensive case management related to mental health and substance abuse treatment, insurance
gaps, transitional-aged youth, gaps to fund supportive housing services and other needs
outlined in the Mason County's Community Plan on Behavioral Health.
D.2 Policies:
1. The County Commissioners can decide to fund multi-year grant awards Community
Services will develop the Request for Proposal (RFP) application annually.
2. The release of the RFP application will be approved by the County Commissioners and
followed by a press release. The target date for release is by the end of the first quarter
of the calendar year.
3. Community Services will host any orientations and workshops associated with the RFP.
Community Services staff may answer questions regarding the application and ensure a
fair and equitable process for all applicants.
4. Applications will be open for a minimum of 4 weeks before the due date.
5. An objective scoring panel will score, rank and make funding recommendations to the
County Commissioners. The scoring panel will not consist of Community Services Staff or
have any direct affiliation to agencies submitting applications.
6. Awards will be granted on the fiscal year from July 1 through June 30 of each year.
D.3 Procedures
1. All RFP procedures will be provided with the application in the instructions and any
accompanying disclosure document and be maintained by Community Services.
2. Community Services will maintain a contract monitoring policy and procedure document.
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Section E: Performance Measures
E.1 Policy Overview
To demonstrate that funds are directed to programs that achieve the goals of the therapeutic
courts and community priorities, improvements in program outcomes are expected and will be
assessed through quarterly and annual performance measures.
E.2 Evaluation and Accountability
Programs or services implemented under the Treatment Sales Tax (TST) ordinance are
monitored by Mason County staff. TST grantees will have an evaluation plan with performance
measures developed for each funded proposal. This plan is developed in partnership with
Community Service's Public Health staff. The emphasis will be on capturing data at regular
intervals that can be used to determine whether the Treatment Sales Tax funding met
expectations. Evaluation efforts focus on standardized data collection and reporting processes
to produce the following types of information:
• Quality of services (outputs, inputs)
• Level of change occurring among participants (outcomes)
• Return-on-investment (system savings)
• Adherence to the model (fidelity)
Key measurements are the number of people served and the outcomes of these services with
attention paid to recidivism rates.
A program is considered successful if it can: 1) 'Verify'that, as a result of its activities, specific
individuals or groups are better off than before; 2) 'Document'that the money funding the
program was spent to achieve the goals that were stated (accountability); 3) Provide 'objective
proof to people outside the program that it was a worthwhile use of resources, and; 4) Identify
strengths and weaknesses to allow for'quality improvement'.
E.3 Required Monitoring & Reporting
All awarded contracts and therapeutic courts will be required to submit performance reports on
a quarterly and annual basis for both fiscal year and, if necessary, calendar year using the
templates provided by the county. Mason County will provide templates but reserves the right
to change the requirements or reporting information to assess and analyze the effectiveness of
funded programs and/or update the Community Health Improvement Plan. The county
reserves the right to require monitoring activities for all funded programs and services. A
narrative report is also requested to explain the number-driven data, speak to trends,
successes, challenges and provide insights for future programming.
E.4 Evaluation Plan and Deliverables for Therapeutic Courts
The core performance measures for the Therapeutic Courts are adapted from the National
Center for State Courts Adult Drug Treatment Courts and Mental Health Courts. The
performance measures may adapt as Washington State standards are adopted or as approved
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by the Mason County Commissioners. Reports are due to Mason County Community Services
quarterly.
The Therapeutic Court staff will provide quarterly briefs to the County Commissioners following
the due dates of the quarterly reports to provide updates on such items as program
deliverables, outcomes, strengths, challenges, feasibility and fidelity.
Drug Family Mental Veterans
A SAMPLE of Recommended Measures Court Recovery Health Court
Court Court
Program Capacity x x x x
Total number of referrals to the prosecutor's office x x x x
Average number of days between eligibility determination
and admission (prosecutor's office sends letter to TC x x x x
program manager)
Average number of days between eligibility determination x x x x
and treatment initiation
Number of Defendants Referred to the referral team x x x x
number with felony x x x x
number with misdemeanor x x x x
Number of referrals offered admission x x x x
number with felony x x x x
number with misdemeanor x x x x
Number of referrals that denied admission x x x x
number with felony x x x x
number with misdemeanor x x x x
Program Carry-in (current number of active participants
continuing in the program from the previous year) x x x x
Beginning population x x x x
The number of NEW participants accepted into the program x x x x
number with felony x x x x
number with misdemeanor x x x x
The numbers of participants that have dropped out or been
withdrawn x x x x
Graduates (retention) x x x x
Ending Population x x x x
Program Utilization (ending population divided by program
capacity) x x x x
Total time in the program (average number of days) x x x x
Recidivism: in-program (the percentage of participants
reoffending during program participation) x x x x
Recidivism: post program - the percentage of participants
convicted of a new offense for up to 2 years after program x x x x
exit, measured annually
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