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HomeMy WebLinkAbout2018/04/09 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 9,2018 Monday,April 9,2018 - 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session from 9:00 a.m. to 9:28 a.m.with Tim Whitehead,Chief Deputy Prosecuting Attorney for litigation. 9:30 A.M. Sheriffs Office—Chief Spurling Commissioners Neatherlin,Drexler and Shutty were in attendance. • Chief Spurling briefed the Commissioners on the status of the Traffic Diversion program. The quarterly report was reviewed. The Sheriffs office is providing information to meet CRAB requirements on how the Traffic Diversion funding is spent. Although there is no signed agreement between Sheriffs Office and the Commissioners,the Sheriff s Office intends to fulfill the intent of the agreement. Discussion of how to report the alternative sentencing activities which are not eligible for Traffic Diversion,it is interconnected with Patrol. Cmmr.Neatherlin asked if what is reported will be accepted by CRAB. John Heustis stated how the Traffic Diversion budget is being reported is acceptable by CRAB but ultimately it will be audited by the State Auditor. Discussion of the draft agreement between the Sheriff's Office and Commissioners. In the annual sign off of the Diversion,Public Work signs off that a certain amount was diverted;the Auditor signs off that the payment process was proper and the Sheriff signs off saying the Diversion was properly spent. Frank stated CRAB has reviewed the draft agreement with proposed changes and is ok with the combined agreement. Cmmr.Neatherlin wants to be certain the Traffic Diversion is appropriately spent so no accounting corrections have to be done after the fact. He supported increasing the Diversion amount based on having an agreement in place. 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Agreement with Ecology for$89,860 in funding for the solid wasted program. This requires a 25%match of$22,465 from tipping fees.Approved to move to agenda. • Dave noted he was driving in the south end of Mason County and noted several people living in RV's and pointed out if there are regulations not allowing RV's to be residences, what happens to those that are living in RV's. • All staff training on April 25 and Community Services will be closed. • Authority for the Community Services Director to sign contracts and amendments not to exceed$15,000 approved to move forward. • Approval to request for proposals for consulting for Building Division Services. • Review of Treatment Sales Tax Fund[TST(Mental Health)]. Dave talked about the $150,000 request to Sheriff/Jail for jail inmate mental health services. He believes it should be managed like other funding requests—on a reimbursement basis with a budget. Commissioner Drexler stated this should be a one-time expenditure request but the Sheriff's office may apply for the funding in future years. Frank provided a budget spreadsheet of the TST fund and commitments/revenues. The$150K will come out of the ending fund balance. The$300K request for housing for Therapeutic Court participants will need a budget adjustment if approved to move forward. The Commissioners would like reporting of how the$150K is used in the jail—need a budget and the eligible expenses will be reimbursed. Lydia said typically the data comes from the service provider. Frank said he understands the reimbursement request will Board of Mason County Commissioners Briefing Meeting Minutes April 9,2018 come from the Sheriffs office much like other departments that request funding from the TST/Fund. • Review of the resolution that establishes an approval process for the TST. The policy and procedures will be referenced in the resolution but not as attachments so there is flexibility in future changes. Changes will be made to the resolution and it will be briefed again. 10:30 A.M. BREAK 10:45 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • WA State Department of Transportation staff presented updated information on the Lynch Road/U.S.Highway 101 improvements. • Purchase of a new pump for the failed pump at the Tacoma Lift Station for the North Bay Sewer system will be placed on tomorrow's agenda. • Request for Proposals for the Solid Waste Privatization will be extended. • Jerry reported he has an agreement for property for the Matlock/Brady Road project and within Jerry's authorization to approve. • $4M appraisal has been received on the Public Works Highway 10 1/102 property. 11:30 A.M. Mason Conservation District—John Bolender Commissioners Neatherlin,Drexler and Shutty were in attendance. • John and Barbara Adkins provided an update on Voluntary Stewardship Program(VSP). The formal submission date to the Technical Panel is May 24. Approval of the Work Plan by the Technical Panel is August 24,2018. There is a recommendation to amend County Code acknowledging this plan exists and where a person would go to learn about the plan. Commissioners asked Barbara to contact Community Services regarding the Code change. • Cmmr.Shutty asked about status of the Skokomish Valley Road project. John reported they have received positive feedback and will move forward with the 30%design phase. Floodplain by Design funding$6.7M received and will be used for match to Corps of Engineers funding. Commissioner Discussion • Cmmr.Drexler brought up CJTA funding,$50,000,that is used for treatment of Therapeutic Court participants. Renee in Therapeutic Courts is recommending the funding be brought into the County and the County contract for services. The Commissioners agreed to direct the funding to the County. BREAK—NOON 2:00 P.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Two applicants for Thurston-Mason BHO law enforcement representative position were received—Chief Moody and Chief Ehrich. Cmmr.Drexler recommended Chief Moody be appointed to serve as the law enforcement representative and Chief Ehrich serve as a citizen on the BHO advisory board. The Commissioners approved moving these appointments forward. • Request to correct Open Space agreement from Duane Rodgers that was originally approved in 2011. Agreed to include in the May 8 hearing and the Assessor's office has indicated they can correct this after the Board approves placing in the Timber program as originally requested. • MOU for Jail Sergeants was approved to place on the agenda. Board of Mason County Commissioners Briefing Meeting Minutes April 9,2018 • Amendment to Non-Union Salary Resolution to include the Noxious Weed Control position was approved to move forward. • Frank reviewed the plan to host a School Safety Summit. This will be briefed again next week. • Follow up on implementation of Employee Take Home Vehicle Policy for Public Works employees. Cmmrs.Drexler and Shutty do not wish to compensate the affected employees for any tax liability they may incur for taking home a county vehicle. • Amend sub-recipient agreements with Enterprise for Equity,WSU Extension,Economic Development Council,North Mason Chamber of Commerce for CDBG Microenterprise grant was approved to move forward. 3:00 P.M. Community Services/Department of Ecology Commissioners Neatherlin,Drexler and Shutty were in attendance. Also in attendance was several Ecology staff along with Community Services staff and several community members. • The briefing topic is the SEPA for North Ranch grading permit. Mason County Community Services received a land modification permit application from the North Ranch Surface Impoundment facility to grade 49,000 cubic yards for the placement of an 18-million-gallon lagoon to store treated waste water(filtrate)over the winter months. Any grading project over 500 cubic yards requires the submittal of a SEPA checklist. Mason County Planning,acting as a Co-Lead Agency with the Department of Ecology (Ecology)issued a Determination of Non-Significance(DNS)after review of the associated documents. Kell Rowen,Senior Planner,explained the SEPA process. This is not an expansion of the facility but to mitigate a nitrate issue in the soils. A PowerPoint presentation was shown that provided details on this proposal. Mason County's role is to issue the grading permit. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS A Randy Neatherlin Terri Drexler Kevin Shutty Chair Commissioner Commissio r