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HomeMy WebLinkAbout2018/04/02 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 2,2018 Monday,April 2,2018 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Drexler and Shutty met in Closed Session from 9:00 a.m. to 945 a.m.with Frank Pinter for a labor discussion. 9:45 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Drexler and Shutty were in attendance. • Application has been received for the Thurston-Mason BHO law enforcement representative position.Chief Ehrich indicated she intends to apply. • Resolution to adopt the Mason County Multi-Jurisdictional Hazard Mitigation Plan was approved to move forward. • Extend vending services contracts for Mendoza's Texas Style Food(MCRA)and North Mason Little League(Sandhill Sports Complex)was approved. • Frank provided follow up information on the 2018 Budget hearing request for Sheriff's Office:$150K from Treatment Sales Tax Fund(Mental Health Fund)to replace lost BHO revenue for Jail mental health services;$102K from BHO for training;and up to $80K from North Mason School to Patrol. Request to set hearing on May 1.There is also the$14,000 due to Public Works for crime scene work performed in 2017. Can this be paid from Current Expense by the return of Emergency Management vehicle to ER&R— value is$14,000. Cmmr.Neatherlin wants to make sure the North Mason School patrol expenditure is for only what is spent in 2017. • Mel Chev lease extension is proposed for 5 years with an annual increase of 5%. Frank stated the owner is willing to consider selling the building but Frank cautioned the Commissioners on the mitigation of contaminants of the property due to past usage of the building. Cmmr. Shutty and Drexler stated they have no interest in buying the building; all three Commissioners agreed to extend the lease for 5 years. • Notice that the update of the Jail Standards are being reviewed.The Jail Standards have not been updated since 1987. Chief Hanson said he has drafted updated Jail Standards and used Kitsap County as a model. The WA State Jail Standards Commission was abolished but RCW 70.48 requires local jurisdictions adopt jail standards.WAC 289 was decodified. • Frank stated there will be a joint briefing next week regarding the status of Traffic Policing contract and the status of the budget. • Implementation of Employee Take Home Vehicle Policy for Public Works employees. Frank has received an opinion from a CPA that the take home vehicles are subject to a $1.50 taxable income each way. He asked if the Commissioners want to supplement each applicable employee's pay to accommodate the tax liability. Cmmr.Neatherlin supports increasing the stipend. Cmmr. Drexler does not agree to paying an increase because it's part of their job. Cmmr.Shutty wants time to consider the request. 11:45 A.M. Sheriffs Office—Chief Hanson Commissioners Neatherlin,Drexler and Shutty were in attendance. • Chief Hanson reviewed jail staffing and due to vacant positions,they have had to pay overtime at a higher amount than anticipated. Depending on staffing,they may need an additional$30K to$50K by end of the year. They are in the process of hiring staff. Having only 27 funded commissioned Corrections Deputies is the minimum necessary to run the jail and when vacancies occur,it makes it difficult to manage the jail. Outsourcing inmates doesn't fix the problem because there is still a minimum amount of staff necessary to run the jail. Mason County Board of Commissioners Briefing Meeting Minutes April 2,2018 • Chief Hanson provided an amended prisoner housing contract between Mason County and City of Shelton. The contract guarantees Shelton Municipal 7 daily beds and two of those beds can be used by Shelton Police Department for non-municipal arrests. The billing will be quarterly at a flat rate of$102 per day per inmate. Inmates requiring high needs,will be billed at$125 per day. The Commissioners took a 5 minute recess. 1:45 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Todd presented a contract amendment for S40K for HEN funding that will be placed on tomorrow's agenda. • Todd presented a Request for Proposal to use Treatment Sales Tax(Mental Health Fund) to purchase a house to be used by the participants of the Therapeutic Courts. Cmmr. Drexler suggested language be included that county-owned property would be reviewed to see if one could be used for this purpose. The dwelling owned by Homes First was brought up and Lydia stated Homes First is up and running. Cmmr.Neatherlin will review possible tax title properties to see if there is a viable dwelling. The housing agency selected will own the dwelling and the operating cost of the dwelling will be paid by rent. Commissioners Drexler and Neatherlin questioned the business model of this purchase. Cmmr.Shutty suggested holding off for now and having the Housing& Behavioral Health Advisory Board that is being created,take a look at this. Renee Cullop said Therapeutic Court participants must have housing and there have been denials due to no housing. After discussion of the pros and cons of the proposal,the Commissioners approved moving forward with the RFP.The proposals can be rejected. • Creation of the Housing and Behavioral Health Advisory Board was discussed. The Commissioners had several edits and Cmmr.Drexler will work with staff. • New release for all staff training day and Community Services will be closed on April 25. • Request for Qualifications for commercial permit review services will be coming forward. • Dave stated he has reviewed his staff structure and he will be filling vacant manager positions. The Planning Manager position will be posted;Environmental Health Manager will be posted in a couple of weeks. 11:15 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • AARP Community Challenge 2018 application for a sidewalk project on Old Belfair Highway was approved to move forward. • Vactor truck purchase is on the April 3 agenda. • Eells Hill Improvements Design Amendment 2 for construction services by HDR was approved to move forward. • Bart provided an Eells Hill construction update and there will be facility closure days,the first being April 16. • Staff provided an update on the Belfair Mobility Plan. An open house will be scheduled on April 18. Discussion of the best location for a connector road based on mobility and land use. Commissioner Discussion—there was no discussion. The Commissioners took a break at 12:35 p.m. Mason County Board of Commissioners Briefing Meeting Minutes April 2,2018 2:00 P.M. Elected Official/Department Head Meeting Commissioners Neatherlin,Drexler and Shutty were in attendance along with elected officials,directors and members of the public. Frank Pinter,Support Services Director,provided an update on the following: • Mason County Safety and Accident Prevention Program . • Mason County Policy and Procedure for Defense and Indemnity of Employees • Update on the City of Shelton Alder Street Project and the impacts to the County. There will be no parking allowed on Alder Street,handicap parking will be relocated to 41h Street and parking will be allowed on the former Catholic Church property. • Frank provided the status of 2018 budget supplement regarding medical contributions and the number will be reviewed with the departments and the budget hearing will be done by end of June. • Status of creation of Mason County Citizens Advisory Budget Committee • Dave Windom stated Community Services is moving to having permitting on-line. • Judge Meadows shared information with a new law pertaining to indigent defense that could have a financial impact to the County. • Treasurer Frazier stated her office is very busy with collecting property tax. • Sheriff Salisbury stated they have lost additional staff in the jail. • Auditor Herr shared information on the impact of new voting laws. • Chief Public Defender Peter Jones stated Ron Sergei will be receiving an award for top Public Defender. • Amber Cervantes shared information from the Assessor's office. Their office is also very busy due to property tax being due and citizen's requests for the senior exemption program. • Cmmr.Drexler stated the Commissioners are looking at adopting a Public Benefit Rating System(PBRS)and there are currently 300 property owners in the property. Community Development will run the PBRS. The Evaluation and Treatment Center(former PUD 3 building)is moving forward and will have 12 beds. • Next Meeting—Monday,June 4 @ 2 p.m. The meeting adjourned at 2:40 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Drexler evintty Chair Commissioner Commissio r ,