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Home My WebLink About2018/03/27 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North Sth Street, Shelton, WA March 27, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 6:01 p.m. 2. Pledge of Allegiance—George led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty-Absent, Commissioner District 3 —Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a marijuana license application for 420 Shelton located at 1065 SE State Route 3, Shelton. 4.1.2 Washington State Liquor and Cannabis Board sent in 3 liquor license applications for, Seattle Oyster Company 18350 E. State Route 3, Allyn, North Mason Hub For Seniors 111 NE Old Belfair Highway, Belfair and Belfair State Park 3151 NE State Route 300, Belfair. 4.1.3 United States Department of Interior, Bureau of Indian Affairs (BIA), sent in letters regarding Ogg Property, Parcel No. 31919-11-00030 (1.21 acres), Knight Property, Parcel No. 31919-22-00070 (5.37 acres) and Prior Property, Parcel No. 31919-21-00090 (5.78 acres). This is notification that BIA is acquiring these parcels"in trust"for the Squaxin Island Tribe. 4.1.4 Ken VanBuskirk and Francis Rosinski sent in comments regarding the Public Benefit Rating System from the Board of County Commissioners/Planning Advisory Commission joint meeting held on March 14, 2018. 4.1.5 Monte Ritter sent in a resignation letter to the Parks and Trails Advisory Board. 4.1.6 Darrin Moody sent in an application for the Thurston-Mason Behavioral Health Advisory Board. 4.2 News Release- Mason County Parks and Trails Advisory Board Opening Staff: Frank Pinter 4.3 News Release- Request for Proposal Homeless Housing Grant Funds Staff: Todd Parker 5. Open Forum for Citizen Input— 5.1 Ken VanBuskirk thanked Melissa Drewry and Amber Cervantes for their assistance with his Public Records Requests. He also addressed the Open Space applications discussed at the March 26, 2018 Briefings. He submitted a copy of a 2006 letter sent to Open Space applicants to the Chair. 5.2 Matt Cummings spoke against the Webb Hill project and voiced his concerns, including various printed studies. 5.3 Teri Thomas spoke about waste management issues and how they are tied to this project. She stated that this project is a bad idea and talked about the lack of notification from the County and the Department of Ecology. She encouraged the Board to delay a decision for one year while research is done. At this time Cmmr. Neatherlin asked Planner, Kell Rowen to speak to the project. Kell spoke to the permit stating that the SEPA issued alongside the Department of Ecology, is actually a grading permit for 49,000 cubic yards. She encouraged concerned citizens to go to the Mason County website to access almost 1,000 pages of information about this project at the following link: http://www.co.mason.wa.us/forms/Community Dev/north-ranch-ecology-letter- 03292018.pdf Cmmr. Drexler questioned if our authority was only over the grading permit. Kell said that is correct and noted that any appeals can be addressed go to the Mason County Hearing Examiner. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 27, 2018 - PAGE 2 Ecology has a SEPA register notification. She also said the notice is in the Mason County Journal this week with a comment date of April 12, 2018. She added that the interested party list was received from the applicant's consultant. Cmmr. Neatherlin asked that Kell prepare a briefing for the Board on options regarding this permit. 5.4 Chris Drewry announced that North Mason High School Band has an upcoming Jazz Night, a Community Talent Show which is open to people in the community. He invited anybody with questions to contact him at North Mason High School. 5.5 Mary (last name unknown) asked who can be talked to because she keeps getting the runaround. Cmmr. Neatherlin said after next Monday he should have more information and invited residents to contact him. 5.6 Patricia Grover spoke to the pond and discussed the negative impacts and the lack of testing for water. She suggested slowing down the permit to find out what the benefits of this project are. 5.7 Ken VanBuskirk spoke once again and suggested retrofitting the Belfair Sewer to take the raw materials instead of putting in the lagoon. 6. Adoption of Agenda - Cmmr. Drexler/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S- absent; D-aye. 7. Approval of Minutes— None. 8. Approval of Action Agenda: 8.1 Approval of a Memorandum of Agreement(MOA) for Mason Lake Recreation Area Access. Mason County employees will be subject to a $50 annual membership fee to gain access to the Mason Lake Recreation Area and any appropriate usage fee. 8.2 Approval for Frank Pinter, Support Services Director, to sign "Temporary Permit to Enter" documents from City of Shelton for the Downtown Connector Project. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8054859-8055099 $ 903,511.96 Direct Deposit Fund Warrant #s 48637-49004 $ 662,277.12 Salary Clearing Fund Warrant #s 7003507-7003536 $ 472,273.86 Total $ 2,038,062.94 8.4 Approval to reappoint Jacqueline Earley and Derek Epps to the Pacific Mountain Workforce Development Board of Directors for a three year term ending June 30, 2018. 8.5 Approval to amend Resolution 48-17 designating the appointing Officers from Mason County for the Washington Counties Risk Pool. (Ex.A Res.20-18) 8.6 Approval of the following Mason County Officers, Employee's and Volunteer(s) request for Defense and Indemnification coverage as named defendants in the Charles S. Longshore, Civil Rights Action 3:18 CV-05069-RJB-3RC United States District court case served upon them on February 21, 2018: Kevin Hanson, Joseph Ott, Robert Decker, Joseph Johnston, and Terrance Elson. 8.7 Approval to create, post, and fill a Planner I position, keeping the current Clerical position unfilled. There is no change in the number of positions authorized for the Community Services Department. 8.8 Approval to have the Chair sign a non-binding letter of intent with the Squaxin Island Tribal Council to begin preparing a watershed restoration and enhancement plan and dismiss the Board appeal. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 27, 2018 - PAGE 3 Cmmr. Drexler/Neatherlin moved and seconded to approve action items 8.1 through 8.8. Motion carried unanimously. N-aye; S-absent; D-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 6:30 p.m. Public Hearings and Items set for a certain time 10.1 Public Hearing to inform citizens of the availability of funds and eligible uses for the 2018 Public Services Community Development Block Grant(PS-CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason &Thurston Counties as well as receiving comments on the 2017 program. Staff: Jessica Sweet Jessica Sweet explained that Mason County coordinates with the Community Action Council of Lewis, Mason &Thurston Counties on an annual basis to apply and provide services through a grant administered by the Washington State Department of Commerce. In 2017 funds were used for 6,000 individuals in Mason and Lewis Counties. Jessica said that the 2018 allotment is $104,737 of which $3,500 will be used to offset a portion of County administration costs. She said this hearing is to receive any public input/comment on the program and use of funds. John Walsh discussed his work with this grant and thanked the County for having this program available for services. Cmmr. Drexler talked about the grant more in depth and the programs that have benefited from these funds such as Monarch Childrens Justice Center. Cmmr. Drexler/Neatherlin moved and seconded to approve the submission of the CDBG application, and to sign the resolution authorizing the submission and certifying the County's compliance of CDBG requirements and authorizing Frank Pinter support services director, to act as Chief Administration Official for the CDBG grant. Motion carried unanimously. N-aye; S-absent; D-aye. (Ex. B Res. 21-18) 10.2 Public Hearing to consider approval of the following supplemental appropriation and budget transfer requests to the 2018 budget: Supplemental Request: • $30,000 to Current Expense Parks & Trails for Parks Fees Revenue (347.30.302000) • $30,000 to Current Expense Parks & Trails for Salaries and Benefits (various accounts) Budget Transfers • $100,000 Transfer from REET 1 (350.300.594.12.562000) Capital Projects to • $100,000 Current Expense-Facilities for Salaries and Benefits (001.055 various accounts) • $70,000 Transfer from REET 2 (351) Ending Fund Balance to • $70,000 Current Expense-Parks &Trails for Salaries and Benefits (001.146 various accounts) Staff: Frank Pinter Frank Pinter explained that the $30,000 will be used for hiring additional staff. The $100,000 and $70,000 Budget Transfers will be used for salaries and benefits in facilities for various capital BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 27, 2018 - PAGE 4 projects within the Comprehensive Plan and for Parks and Trails project also found in the Comprehensive Plan. Paige Hanson questioned why the funds are being moved from REET to Current Expense when we have the ability to pay salaries and benefits from REET 1 &2. Frank answered that the Board requested this transfer to Current Expense. Discussion was had between Cmmr. Neatherlin and Frank about the benefits of moving the funds out of REST to Current Expense versus leaving the funds in REET 1 &2. No public comment received. Cmmr. Drexler/Neatherlin Moved to approve the following supplemental appropriation to the 2018 budget: $30,000 to Current Expense Parks&Trails for Parks Fees Revenue(347.30.302000)to Current Expense-Parks &Trails for Salaries and Benefits (001.146 various accounts). Motion carried unanimously. N-aye; S-absent; D-aye. Frank then asked for authority to hire one person for Parks and one for Facilities. Cmmr Drexler/Neatherlin moved to authorize the Support Services department to hire one parks maintenance employee level 2, and one facilities maintenance employee level 3, for a total of two FTE's in Support Services to be funded from Reet 1 and 2, and to hire 3 seasonal parks staff to be funded from supplemental revenues approved in the amount of$30,000. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 7:14 p.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Mel" sa riWry, Clerk 6f the Board Ra dy Neatherlin, Chair __L2_ U4 _Cc Terri Drexler, ComrAssioner 1�_7_qf Kevin S utty, ommissioner Exhibit A RESOLUTION No. �'�g AMENDS RESOLUTION 48-17 IN THE MATTER OF CONTINUING RELATIONSHIPS WITH THE WASHINGTON COUNTIES RISK POOL AND THE RELATED APPOINTMENTS AND DESIGNATIONS OF/FOR EACH MEMBER COUNTY. WHEREAS, several Washington counties agreed to the creation of the Washington Counties Risk Pool ("Pool'), organized and operating under Chapters 48.62 and 39.34 RCW, to provide to its member counties programs of joint self-insurance, joint purchasing of insurance, and joint contracting for or hiring of personnel to provide risk management, claims handling, and administrative services; and WHEREAS, the Pool's Interlocal Agreement and Bylaws, and policies of its Board of Directors require appointees and/or designees from each member county; that is: a) Director / Alternate Director — officers or employees of each Pool member county that are appointed by and serve at the pleasure of the respective county's legislative authority (Article 8 of the Interlocal Agreement and Article 2 of the Bylaws, b) County Risk Manager — an employee of each Pool member county appointed to serve as a liaison between the County and the Pool as to risk management and who is responsible for the risk management function within the County (Article 11(b) of the Interlocal Agreement c) County Safety Officer — an active employee designated by each Pool member county who, along with a related committee, are maintained to consider all recommendations concerning the development and implementation of a loss control policy to prevent unsafe practices (Article 11(c)of the Interlocal Agreement); and d) County Claims Administrator — each Pool member county's must designate someone to administer civil claims, with whom incidents should be immediately reported to, who is responsible for sending all claims and lawsuits and reporting various known incidents to the Pool, and with whom the Pool will coordinate the County's claims administration (section B of the Pool Board of Directors-'Claims Handling Pollcies and Procedures),' NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners for Mason County hereby confirms the appointment or designation of the following individuals for the applicable and required relationships with the Washington Counties Risk Pool: Page 1 of 2 Mason County, Washington Resolution No. 2Q-j WCRP Name County Email Telephone # Relationship Position _..__ _...._. _._......._._............................_.........._..._....._. �__...........___ .......................... _.—._ Director: Randy Commissioner randyn@co.mason.wa.us 360-427-9670 Neatherlin ext 419 Alternate Director: Terri Drexler Commissioner terrij@co.mason.wa.us 360-427-9670 _ ext 419 Alternate Director: Kevin Shutty Commissioner kshutty@co.mason.wa.us 360-427-9670 ext 419 Alternate Dawn Twiddy HR/Risk Manager dawnt@co.mason.wa.us 360-427-9670 Director/Risk ext 422 Ma--n–e�-=----- Claims Nichole Wilston Risk and Safety nwilston@co.mason.wa.us 360-427-9670 Administrator: Compliance ext 643 Manager Safety Officer: Ross McDowell Emergency& rmcdowell@co.mason.wa. 360-427-9670 Information us ext 806 Services Manaer Prosecuting Michael Dorcy Prosecutor michaed@co.mason.wa.us 360-427-9670 ext 417 Chief Deputy Tim Whitehead Chief Deputy timw@co.mason.wa.us 360-427-9670 (Civil) Prosecuting Prosecuting Atty ext 417 AttY____..._...._.._..____..._____-- _._................._.-............._..___`__.-- BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon its passage and shall supersede any prior conflicting action(s); and BE IT STILL FURTHER RESOLVED that the clerk of this body shall forward a copy of this resolution, once completed, to the attention of Executive Director Derek Bryan at the Washington Counties Risk Pool, 2558 RW Johnson Rd. S.W., Suite 106, Tumwater, WA 98512- 6103. PASSED this c7fi–day of Aenk 2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: /5 Rand Neatherlin, Ch'arrJ Mel' sa Dr , Cler'<cVhe Board i 1 APPROVED AS TO FORM: Terri Drexler, Commissioner Abse n± Tim Whitehead, Chief Deputy Prosecuting Kevin Shutty, Commissioner Attorney Page 2 of 2 Exhibit B RESOLUTION NO. RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) WHEREAS, Mason County is authorized to apply to the state Department of Commerce for a Community Development Block Grant (CDBG); and WHEREAS, Mason County has identified a community development and housing priority need for which to seek CDBG funding-, and WHEREAS, it is necessary that certain conditions be met to receive CDBG funds-, NOW, THEREFORE, be it resolved that Mason County authorizes submission of this application to the state Department of Commerce to request $104,737 and any amended amounts to fund public service activities in coordination with Community Action Council, Lewis, Mason, Thurston and certifies that, if funded, it: Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended, and other applicable state and federal laws; Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR 570.486; Will not use assessments against properties owned and occupied by low- and moderate-income persons or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-occupants; Has established or will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; Has provided technical assistance to citizens and groups representative of low- and moderate-income persons that request assistance in developing proposals; Will provide opportunities for citizens to review and comment on proposed changes in the funded project and program performance; Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, will affirmatively further fair housing (Title V111 of the Civil Rights Act of 1968): and Has adopted (or will adopt) and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted (or will adopt) and implement a policy to enforce existing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act or 1974, as amended-, Certifies to meeting the National Environmental Policy Act (NEPA) through a determination the CDBG- funded public services will not have a physical impact or result in any physical changes and are exempt under 24 CFR 58.34(a), and are not applicable to the other requirements under 24 CFR 58.6; and are categorically exempt under the State Environmental Policy Act (SEPA) per WAC 197-11-305 (2); and Mason County designates Frank Pinter as the authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this application and Mason County's participation in the Washington State CDBG Program. Dated this 27th day of March, 2018 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON f Aj: Mel' s Dr y, Clirl#the Board Ra I pdy Neatherlin, Ch it APPROVED AS TO FORM: _ Terri Drexler, Co issioner Tim Whiteh , uef DPA bSen;� Kevin Shutty, Commissioner