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2018/04/10 - Regular Packet
10.1 BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 April 10, 2018 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release-Mason County Community Services one day closure Staff: Dave Windom 4.3 Proclamation- Mason County Shellfish Week Staff: Cmmr. Drexler 4.4 PUD #1 water expansion update - Kristin Masteller 4.5 Timberland Regional Library Report- Cheryl Heywood 5. Open Forum for Citizen Input (5 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:30 a.m. 7. Approval of Minutes— March 19, 2018 briefing minutes and March 27, 2018 regular meeting minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to set a Public Hearing on May 1, 2018 at 9:30 a.m. to consider the following: Supplemental Requests • $80,000 to Current Expense MCSO Revenue from North Mason School District for School Resource Officer • ($80,000) to Current Expense MCSO for Salaries and Benefits Patrol (OT) • $101,000 to Current Expense MCSO Revenue from BHO for Training • ($101,000) to Current Expense MCSO for Professional Services OTC Training TOTAL: $0 Budget Transfers • $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue • $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing $150,000 from BHO Agendas are subject to change,please contact the Commissioners' office for most recent version. This agenda was last printed on 04/09/18 3:58 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA April 10, 2018— PAGE 2 • $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM Vehicle #00158 being returned to ER&R • $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending Fund Balance for Labor&Equipment for Special Investigation work completed in 2017 TOTAL: $178,075 8.2 Approval to authorize the County Engineer to execute the AARP Community Challenge 2018 application for a sidewalk project on Old Belfair Hwy, as well as approval to authorize the Chair to sign all pertinent documents for the project. 8.3 Approval to authorize the Deputy Director/Utilities & Waste Manager to approve Amendment No. 2 for construction services by HDR, Inc. for the Eells Hill Improvements project. 8.4 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8055100-8055363 $ 1,051,595.60 Direct Deposit Fund Warrant #5 $ Salary Clearing Fund Warrant #s $ Treasure Electronic Remittance for March 2018 $ 1,864,209.82 8.5 Approval to set a Public Hearing on Tuesday, May 8, 2018 at 9:30 a.m. to consider the 2017 Current Use Open Space applications and correcting a 2011 Current Use application from Duane Rogers. 8.6 Approval to extend vendor contracts for Mendoza's Texas Style Food and North Mason Little League contracts for three years (2018-2020). 8.7 Approval of the resolution to adopt the Mason County Multi-jurisdictional Hazard Mitigation Plan. 8.8 Approval of the amended prisoner housing contract between the Mason County Sheriff's Office and the City of Shelton. 8.9 Approval to amend the rental contract for the Mell Chevrolet Building for Facilities, Sheriff's Office Evidence, and Mason County Search and Rescue. 8.10 Approval to purchase a new pump from Granich Engineered Products, Inc. to replace a failed pump at the Tacoma Lift Station for the North Bay Sewer System. 9. Other Business (Department Heads and Elected Officials) 10. 9:30 a.m. Public Hearings and Items Set for a Certain Time- No hearings. 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2018\2018-04-10 Reg..doc MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Jennifer Giraldes Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: April 3, 2018 No. 4.1 ITEM: Correspondence 4.1.1 Randal Lewis, James Sims and Diane McLean sent in applications for the Mason County Citizens Advisory Budget Committee. 4.1.2 Jeanne Robinson sent in an application for Parks and Trail Advisory Board. 4.1.3 Mason County Fire Districts 9 and 16 sent in announcement proposed merger to become West Mason Fire and Rescue. 4.1.4 Tristan Goldsby sent in comments regarding the jail. 4.1.5 State of Washington Department of Social and Health Services sent in a letter regarding new requirements related to the distribution and administration of the Criminal Justice Treatment Account (CJTA). Attachments: Originals on file with the Clerk of the Board. cc:CMMRS Neatherlin,Shutty&Drexler ���'��� Clerk )� � I �l co R® MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET MAR 2 9 2018 SHELTOIY WA 98584 — Mason County co 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 �° Commissioners I AM SEEKING APPOINTMENT TO Mason County Citizens Advisory Budget Committee NAME: Randal John (Randy)Lewis ADDRESS: I PHONE 630. CITYlZIP: VOTING PRECINCT: WORK PHONE: N/A 9U584 (OR AREA IN THE COUNTY YOU UVE) 301 E-MAIL: rj1023@hotmaii.com COMMUNITY SERVICE EMPLOYMENT: (,IF RETIRED. PREVIOUS EXPERIENCE) {ACTIVITIES OR MEMBERSNIn) Actuary;Served several decades with: .Member of Shelton School District Bond Committee(Including consulting Committee ING Northern Annuity/Old Mutual Plc. on financial forecasts) Member of Shelton Mason County Chamber Blue Cross Blue Shield of Illinois .Active with Mason County PUD 3 Acknowledged independent thinker, honest Genworth Financial!Others ... points of view expressed without fear or favor -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: In my view, the objective of this budget is to allocate scarce resources reflective of the needs and wishes of Mason County Citizens subject to mandates and constraints of the State. To optimize efforts, generate mandated forecasts, but also'what if scenarios for management, planning and creating budget models. Match and prioritize revenues and expenses; Mandated,Best Practice,"Nice to Have"_ What sources of revenue require no expenditures?What incremental expenses are required to generate other revenue?What mandated expenses are required with no revenue? My practice included Asset/Liability Management, financial risks analysis, pricing,product development_ What interests, skills do you wish to offer the Board,Committee. or Council? am a native of Shelton, retired back home after decades as a financial pro including marry budget exercises. Knowledge and skill sets unique to this community_A passion for financial analysis and projections, but enjoy myself most in boiling down financial models and concepts to its basic drivers to explain to non financial pros; "Making the complex simple".All information is good. Collaborator_ I present public comments based on issues not personalities_ Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) None that I am aware of. Incidentally; Member of American Academy of Actuaries, Society of Actuaries, BS Mathematics (UW Seattle) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly Mort* X Weekly Daly Qt'Fce Use Only 3J29/17 Appointment Date Signature �e Term Expire Date I Lps://www.pdfescape.com/open/RadPdf.axd?rt=c&dk=OA3FOFDDL6e1wLOQdoMmO4pJjkl I uMfdz&pc=1&m... 3/29/20 goK �rA Clerk coAW ONi aCOUNTY COMMISSIONERSRECEI �' 411 NORTH FIFTH STREET SHELTON WA 98584 APR 0 2 2018 - _ — Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 .. .> Mason County a.'�` Cnmrnissioners I AM SEEKING APPOINTMENT TO NAME- ADDRESS- PHONE: CITY/ZIP: VOTING � PRECINCT::�yJ� pie LG-*JGW PHONE:3GD '5?Rr yleR AREA IN THE COUNTY ',`1r/ 'Yb(fdW&e— E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: �, JX� /u ��C �L/T�l YRS/�7 zv yds POSITION: COMPANY: YRS, ��J/F.Pst/dCLSyE7 �P J�ir POSITION: 1, i/�iE% nlaats ,✓ :bP ------------------ -- --------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: /�&-P/OZF >A//��';lilL�ef/—��'� x/46 la e( r �= aa4zve-- What interests, skills do you wish to offer the Board, Committee, or Council? 1t �6 �T l&,d �.e�o6�f f49ifVAZ' ens, fIA- 0s AV4 Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) it/dr« Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically, how much time can you give to this position?p Quarterly Monthly Weekly Daily Office Use Only C_';�- 1/1_ZeE� Appointment Date Signatur I'XlD� Term Expire Date cc:CMMRS Neatherlin,Shutty&Drexler RECENEClerk 4fvt coat, r MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET APR 0 4 2018 SHELTON WA 98584 Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 g Cot? missione-rS I AM SEEKING APPOINTMENT TO Mason County Citizens Advisory Budget Committee NAME: Diane McLean ADDRESS: (PO Box 143) PHONE: 360. CITY/ZIP: VOTING PRECINCT: WORK PHONE: 98524 (OR AREA IN THE COUNTY YOU LIVE) Victor E-MAIL: mclean@gmail.com ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: 65th Parallel, LLC, 1985 to Present Precffinct Committee OrPr YRS League of Women Voters POSITION: Managing Member COMPANY: University of Alaska, 1997 to 2010 YRS POSITION: Director, Intellectual Property&Licensing -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To review Mason County's current revenue and-expenditure streams.,and_how_the)Carehudgetarily allocated-across the county's elected offices and departments. To recommend budgeting methods and management strategies. To recommend Iong and shorl-term methods for balancing the budget, and seeking new revenuegtreams tosustainably accommodate growth What interests, skills do you wish to offer the Board, Committee,or Council? Experience in managernent oversight of multi-million riallar hudgets Ex 1ging budgets crimpr4,p-ri nf federal, state and private revenue streams. Experience managing budgets and projects within federal and state regulatory trameworKs. i=xperience in creating and managing budgets in the public sector. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? Yes Up to 50%per week through report preparation;25% Realistically,how much time can you give to this position? thereafter. Quarterly Monthly Weekly Daily Office Use Only 4/3/2018 Appointment Date Signature Date Term Expire Date cc:CMMRS Neatherlin,Shutty&Drexler ;x,. n ` 1��.: Clerk`Anr ® � R V�-, MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET APR 01 2018 SHELTON WA 98584 Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 Commissioners I AM SEEKING APPOINTMENT TO Parks and Trails Advisory Board NAME- Jeanne Robinson ADDRESS: PHONE; 360- CITY/ZIP: VOTING PRECINCT: WORK PHONE: 360- Shelton Kamilche EMAIL: (OR AREA IN THE COUNTY YOU LIVE) COm ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) Regional Fisheries Advisory MEMBERSHIPS) COMPANY: WSDOT 11 Years YRS Fill the Truck for Homeless Folks POSITION: Earthworks Enterprises 20Years Squaxin Island Tribe Natural Resources COMPANY: WDFW 8 Years YRS Mason Conservation District POSITION: Mason Conservation District 1 Year --------- ----------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To advise on the acquisition, development, and planning of Parks in Mason County. To use the education, ind skills I have to aSS6st the Roardt Comm,inity in adding nat,1ral spaces to perserve and conserve for future generations in this county to enjoy. To provide guidence and leadership relative to parks, trails, and other countyprograms. What interests, skills do you wish to offer the Board,Committee, or Council? Over 20 years of experience working in the Natural Resources field. 10 years of Advisory Board experience. Educated in conservation, fisheries. Hands on experience creating the S. 6th Street Park in Shelton. Landscaping experience. Planning experience. Experience working with many diverse stakeholders. Leadership skills. passion for Natural � y4ff—<, Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Earthworks Enterprises Landscaping Company.WDFW, DNR, WSDOT working experience. Batchlor of Science Degree in Restoration Ecology. Worked with many diverse groups while on RFEG Advisory Board. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act nd Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically, how much time can yo sition? Quarterly Monthly Weekly Daily Office Use Only ature --- `!����pi�ei�te cc:CMMRS Neatherlin,Shutty&Drexler Clerk RECEIVED � ,e • .: APR 03 2018 Mason County Commissioners FOR IMMEDIATE RELEASE 2 MASON COUNTY FIRE DISTRICTS ANNOUNCE PROPOSED MERGER TO BECOME WEST MASON FIRE AND RESCUE. Fire Commissioners and Fire Chiefs Seek Community Support. SHELTON, WA, April 3, 2018 — In a selfless effort to provide better emergency response, readiness, and improve our citizens' overall quality of life, Mason County Fire Districts 9 and 16 have announced plans to merge service areas to become West Mason Fire and Rescue. If approved, the merger will solidify a partnership that already exists between the two districts through strong interlocal agreements (ILAs), which have allowed for shared resources and personnel between the two districts since early 2017. "We stepped away from politics and personalities to focus solely on meeting the needs of our community. It became obvious that the best possible solution was a merger between Fire Districts 9 and 16," stated Carly Bean, Fire Commissioner and Medical Division Chief of Mason County Fire District 16. "We need change to provide a sustainable service; neither district will survive without it." Fire Districts 9 and 16 have formed a merger planning committee to help guide a joint commission of both districts in forming a comprehensive service plan. The committee is diligently working out the administrative, operational, and financial details of the merger. Fire District 9 and 16 Fire Commissioners and Fire Chiefs encourage community support and welcome citizens to participate in the planning process through feedback and attendance at upcoming commissioner meetings. The next joint commissioner meeting will be held on Tuesday, April 10th at 6:00 p.m. at Station 9-2, located at 50 E. Roadrunner Drive, Shelton, WA 98584. If you would like more information about the merger, or becoming a volunteer, please contact Fire Chief Matthew Welander at (360) 485-3714, email mwelander(aD-mcfd16.com, and/or Fire Chief Bill Hunter at (360) 490-1234, email chief.mason9(@-gmail.com. RECEIVED Clerk ) -he'tc-r1 Clerk --}}:� APR 0 3 2018 Mason County v, Commissioners GO�95b�V, at?Z- T71W rr, de-4*--e- Or r ^ , r\ C�- k 0D� t Lei I H&fY- 'L r1 ILS 604 ce1( - jr y dt� . /O - a,re- (deboP ioso(-i- ���o� =V e doyt,., G�,Jv e reS� 15 ('� V,'clo6yx o qo u30 1417 ,0 US-0, arl.- Y On,Oc- 71,11-1 "In ��llf II � 1 � r r/r/ (1-7 -,sll tI �h rh Op 22 p 4P o Qj � r _LL s�aucissiwuao:D ��r�„ �,�_, 4tjC/�A}unoo uoseW J "�, - BLOZ to 8dd STAB, cc:CMMRS Neatherlin,Shutty&Drexler e%.. Clerk o' rya Iaas�Qy STATE OF WASHINGTON DEPARTMENT OF SOCIAL AND HEALTH SERVICES Behavioral Health Administration Division of Behavioral Health and Recovery PO Box 45330, Olympia, WA 98504-5330 March 28, 2018 DECEIVED Terri Jeffreys Mason County,District 3 APR 0 4 2018 411 N Fifth St Shelton, WA 98584-3466 Mason County Commissioners Dear Commissioner Jeffreys: The 2018 Washington State Supplemental Budget ESSB 6032 Section 213 (oo)contains new requirements related to the distribution and administration of the Criminal Justice Treatment Account (CJTA). Under this legislation,each county can decide if they would prefer to directly administer their share of funding provided by the CJTA. Since April 1,2016,the CJTA dollars have been contracted to and administered by the Behavioral Health Organization(BHO)or Administrative Service Organization(ASO) in each region. The CJTA funds are provided for substance use disorder treatment and treatment support activities, including treatment services for individuals participating in drug courts. If your county intends to administer these funds,we will contract directly with you. Funding will be provided beginning in July 2018 and funding amounts for each county are in the attached document. Up to 10 percent of the funds may be used for administration. CJTA guidelines require that a plan for use of the funds be submitted. Each county can choose to use the funds according to the current plan or provide an updated plan with any changes by June 15, 2018. New or updated plans for all regions are due by October 1, 2018. The contract will include requirements for reporting of expenditures and numbers of people served. It may be helpful to contact your Regional BHO/ASO representatives to get additional information about how these funds are currently being used in your region(a list of contacts is attached). Please submit your response by Monday,April 23,2018,to Ahney King, Behavioral Health Criminal Justice Administrator, via email at ahneyy king_(a,dshs.wa. og_v, indicating if your county intends to administer CJTA dollars or defer to the current arrangements with the BHO/ASO. Should you have any questions,please contact Ahney King at the email above or by telephone at 360-725-3753. Sincerely, Michael Langer, Office Chief Office of Behavioral Health and Prevention cc: Behavioral Health Organizations Administrative Service Organizations Ahney King,Behavioral Health Criminal Justice Administrator Behavioral Health Organization Contacts Updated 03/12/2018 Great Rivers BHO Counties Served: Cowlitz,Grays Harbor, Lewis, Pacific, Wahkiakum Contacts: Telephone: 1-360-795-3118 or 1-360-795-3126 Marc Bollinger Email: MBollinger@greatriversbho.org Greater Columbia Counties Served: Asotin, Benton, Columbia, Franklin, Garfield, Kittitas, Klickitat, Walla BHO Contacts: Walla, Whitman,Yakima Troy Wilson Telephone: 1-509-735-8681 or 1-509-783-4165 Karen Richardson Email: troves@gcbh.org karenr@gcbh.org King County BHO Counties Served: King Contacts: Telephone: 1-206-263-8087 or 1-206-296-0583 Kelli Nomura Email: Kelli.Nomura@kingcounty.gov North Central BHO Counties Served: Chelan, Douglas,Grant Contacts: Telephone: 1-509-886-6318 or 1-509-886-6320 Tamara Cardwell-Burns Email: tcardwell-burns@ncwbh.org North Sound Counties Served: Island, San Juan,Skagit,Snohomish,Whatcom BHO Contacts: Telephone: 1-360-416-7013 or 1-800-684-3555 Joe Valentine Bill Whitlock Email: Joe Valenne@northsoundbho.org bill whitlock@northsoundbho.org OptumHealth- Counties Served: Pierce Pierce County Telephone: 1-253-292-4203 or 1-253-292-4190 BHO Contacts: Email: Bea.dixon@optum.com Beatrice Dixon Salish BHO Counties Served: Clal lam,Jefferson, Kitsap Contacts: Telephone: 360-337-4886 or 360-337-4829 Anders Edgerton Email: aedgerton@co.kitsap.wa.us 1 FY19 CJTA by County $ 6,217,000 3.29.18 County Total Adams $ 43,461 Asotin $ 44,018 Benton $ 111,679 Chelan $ 68,221 Clallam $ 134,115 Clark $ 270,600 Columbia $ 39,840 Cowlitz $ 220,602 Douglas $ 47,677 Ferry $ 41,370 Franklin $ 61,132 Garfield $ 39,801 Grant $ 90,027 Grays Harbor $ 77,610 Island $ 50,705 Jefferson $ 45,531 King $ 1,356,277 Kitsap $ 293,038 Kittitas $ 48,118 Klickitat $ 43,979 Lewis $ 68,814 Lincoln $ 41,392 Mason $ 49,130 Okanogan $ 51,222 Pacific $ 44,497 Pend Oreille $ 42,427 Pierce $ 732,986 San Juan $ 41,910 Skagit $ 185,093 Skamania $ 41,392 Snohomish $ 425,820 Spokane $ 506,874 Stevens $ 50,210 Thurston $ 239,327 Wahkiakum $ 39,840 • Walla Walla $ 51,222 Whatcom $ 174,881 Whitman $ 50,705 Yakima $ 251,457 Total $ 6,217,000 NEWS RELEASE April 10th, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5TH ST SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Community Services ONE DAY CLOSURE APRIL 25th, 2018 Mason County's Community Services Department located in building #8, at 615 West Alder Street and 415 N. 6th Street, will be closed for business April 25th 2018. The departments biannual all staff training will be conducted at the county public works building. These trainings are essential for meeting local, state, and federal standards. Onsite business operations of the Community Services Department, consisting of environmental health, community health, vital statistics, fire marshal, planning, building, and the permit assistance center will return April 26th, 2018. Contact Mason County Community Services with any questions: Shelton 360-427-9670 ext. 352, Belfair; 360-275-4467, or Elma 360-482-5269 Randy Neatherlin Kevin Shutty Terri Drexler Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 19,2018 Monday,March 19,2018 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)-Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session for a litigation matter from 9:00 a.m.to 9:30 a.m.with Tim Whitehead and Dan Lossing. 9:30 A.M. Executive Session—RCW 42.30.110(1)(i)-Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session for a litigation matter from 9:30 a.m.to 9:55 a.m.with Tim Whitehead and Dave Windom. 10:00 A.M. Support Services—Frank Pinter .Commissioners Neatherlin,Drexler and Shutty were in attendance. • Frank asked the Commissioners what they would like to do with regards to Cmmr. Neatherlin's School Resource Officer proposal. Do the Commissioners want to have a meeting with all the schools including private schools;how would School Resource Officers be funded? Cmmr. Shutty would like a briefing with the schools to better understand the needs of the schools. Frank will work on scheduling the briefing. • Frank presented a budget request from the Sheriffs office for$101,000 BHO funding for training for Jail Correction Officers and Deputies. The$150K BHO funding for jail nursing is not available. Frank then reviewed the budget status of the Mental Health Fund. Cmmr.Drexler asked what services the$150K will go to-Health Services Delivery for regular nursing or BHO mental health services. The$150K will go to Health Services Delivery. Cmmr.Drexler noted the mental health nursing services are being expanded through the BHO for weekends. Cmmr.Neatherlin supports funding the$150K from the Mental Health Fund for 2018 only and supports the$101,000 for training. Cmmr.Shutty supports the$150K however wants to hear from Public Health on the Mental Health Fund;supports the$101,000 for training. Cmmr.Drexler supports the$101,000 for training. The$150K request will come back for additional briefing;the$101,000 will need to be processed as a budget amendment. • Jacquelin Earley and Derek Epps are up for reappointment to the PacMtn Board—ok to place on agenda. • Mel Chev Building lease agreement extension proposal is for five years with a 5% increase each year. The building is used for evidence and Search&Rescue. Cmmr. Neatherlin suggested the County consider purchasing the building. Cmmr.Drexler would like to consider a shorter lease period and negotiate the inflation rate at the CPI rate. The lease renews May 2018. Cmmr.Neatherlin noted that the rental rate for the large amount of space is very fair. Cmmr. Shutty supports the lease as is. Staff will contact the building owner to see if the inflation rate can be reduced and is she interested in selling. • Dawn requested the Board approve the Indemnification for employees for the Longshore lawsuit. The employee names will be listed on the agenda and the lawsuit detail will not be included in the on-line packet. • Update of Risk Pool resolution adding Nichole Wilston will be placed on the agenda. • Permission for Frank Pinter to sign the Temporary Permit to Enter forms(as property owner)from the City of Shelton for the City's project in the downtown Shelton area will be placed on the agenda. • Status of Public Works property subdivision. The Board approved moving forward with surplussing the property. Board of Mason County Commissioners'Briefing Meeting Minutes March 19,2018 • Update on County parking situation due to City of Shelton's Alder Street project. Frank has met with Craig Gregory at the City of Shelton and the County will need to go through a variance request for parking spots at the former Catholic Church location. A stormwater drain will need to be installed and the City will do this work as a part of the Alder Street project. • Green Diamond Recreation Park on Mason Lake is extending the use of their recreational park to Mason County employees. • Frank reviewed the February Financial Statements. 10:55 A.M. BREAK 11:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Drexler and Shutty were in attendance. • Todd Parker requested permission to move forward with the creation of an advisory committee for the award and evaluation of the Consolidated Homeless Grant(CGH) Housing and Essential Needs Grant(HEN),local Document Recording Fees,and Treatment Sales Tax. The committee membership was discussed—one County representative,one City of Shelton representative,one Board of Health,one United Way representative and one citizen. Staff will develop a resolution,by-laws and new release. • The Hood Canal Regional Septic Loan Program is being amended and staff will bring back the interlocal agreement with Kitsap County. • Debbie Riley shared information from the Oakland Bay Clean Water District Advisory Committee March 7 meeting. • Dave requested permission to create a new Planning I position and the Board approved moving this forward with Human Resources and working with the labor union and leave the clerical position unfilled. • Dave is working on a staffing restructure and will forward a proposal. • Cmmr.Drexler brought up the request for$150K from Mental Health tax for jail nursing services. Lydia stated budget information is need from Public Defense for the$80K from Mental Health tax and the Board asked that she talk to Frank. • Cmmr.Neatherlin requested permission to ask staff to work on allowing a store to have a drug take back box. The Commissioners agreed to the request. 11:30 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Drexler and Shutty were in attendance. • Bart Stepp presented update information on the North Bay Plant capacity. Based on the trend,there may be need for an expansion in 2025.There was discussion of the process to begin the planning and design for an expansion. Staff will research testing options. Cmmr.Drexler brought up North Bay shellfish bed downgrades and asked if the treatment plant is part of the cause for water quality issues. Bart pointed out the treatment plant is uphill from North Bay and doesn't feel the treatment plant is contributing to the pollution. He pointed out the high hits for fecal coliform in water quality is when it rains. • A vactor truck will be purchased. Commissioner Discussion Cmmr.Drexler stated there is a law enforcement position open on the BHO advisory board and the Sheriffs office has suggested Chief Ehrich be considered.Cmmr. Shutty suggested also checking with the City of Shelton. The Commissioners took a break,12:08 p.m. Board of Mason County Commissioners'Briefing Meeting Minutes March 19,2018 2:00 P.M. Mason County Economic Development Council Commissioners Neatherlin,Drexler and Shutty were in attendance. • Discussion of the Economic Opportunity Zones(EOZ)and the process to submit to Commerce. It was agreed to submit Tract 4 to Department of Commerce. City of Shelton will be submitting an application in the competitive category. • Add to March 20 agenda-Authorization for Chair to sign a letter to Department of Commerce in support of designating Qualified Opportunity Zone 4 and Opportunity Zone Eligible Contiguous Tract 11 as Mason County Economic Opportunity Zones. • EDC Interim Director Jim Toomey talked about his work plan. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin,Drexler and Shutty met in Executive Session from 2:35 p.m. to 2:55 p.m.with Tim Whitehead for a litigation matter. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Tem Drexler Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA March 27, 2018 1. Call to Order—The Chairperson called the regular meeting to order at 6:01 p.m. 2. Pledge of Allegiance— George led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty-Absent; Commissioner District 3—Terri Drexler. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent a marijuana license application for 420 Shelton located at 1065 SE State Route 3, Shelton. 4.1.2 Washington State Liquor and Cannabis Board sent in 3 liquor license applications for, Seattle Oyster Company 18350 E. State Route 3, Allyn, North Mason Hub For Seniors 111 NE Old Belfair Highway, Belfair and Belfair State Park 3151 NE State Route 300, Belfair. 4.1.3 United States Department of Interior, Bureau of Indian Affairs (BIA), sent in letters regarding Ogg Property, Parcel No. 31919-11-00030 (1.21 acres), Knight Property, Parcel No. 31919-22-00070 (5.37 acres) and Prior Property, Parcel No. 31919-21-00090 (5.78 acres). This is notification that BIA is acquiring these parcels"in trust"for the Squaxin Island Tribe. 4.1.4 Ken VanBuskirk and Francis Rosinski sent in comments regarding the Public Benefit Rating System from the Board of County Commissioners/Planning Advisory Commission joint meeting held on March 14, 2018. 4.1.5 Monte Ritter sent in a resignation letter to the Parks and Trails Advisory Board. 4.1.6 Darrin Moody sent in an application for the Thurston-Mason Behavioral Health Advisory Board. 4.2 News Release- Mason County Parks and Trails Advisory Board Opening Staff: Frank Pinter 4.3 News Release- Request for Proposal Homeless Housing Grant Funds Staff: Todd Parker 5. Open Forum for Citizen Input— 5.1 Ken VanBuskirk thanked Melissa Drewry and Amber Cervantes for their assistance with his Public Records Requests. He also addressed the Open Space applications discussed at the March 26, 2018 Briefings. He submitted a copy of a 2006 letter sent to Open Space applicants to the Chair. 5.2 Matt Cummings spoke against the Webb Hill project and voiced his concerns, including various printed studies. 5.3 Teri Thomas spoke about waste management issues and how they are tied to this project. She stated that this project is a bad idea and talked about the lack of notification from the County and the Department of Ecology. She encouraged the Board to delay a decision for one year while research is done. At this time Cmmr. Neatherlin asked Planner, Kell Rowen to speak to the project. Kell spoke to the permit stating that the SEPA issued alongside the Department of Ecology, is actually a grading permit for 49,000 cubic yards. She encouraged concerned citizens to go to the Mason County website to access almost 1,000 pages of information about this project at the following link: http://www.co.mason.wa.us/forms/Community Dev/north-ranch-ecology-letter- 03292018.pdf Cmmr. Drexler questioned if our authority was only over the grading permit. Kell said that is correct and noted that any appeals can be addressed go to the Mason County Hearing Examiner. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 27, 2018 - PAGE 2 Ecology has a SEPA register notification. She also said the notice is in the Mason County Journal this week with a comment date of April 12, 2018. She added that the interested party list was received from the applicant's consultant. Cmmr. Neatherlin asked that Kell prepare a briefing for the Board on options regarding this permit. 5.4 Chris Drewry announced that North Mason High School Band has an upcoming Jazz Night, a Community Talent Show which is open to people in the community. He invited anybody with questions to contact him at North Mason High School. 5.5 Mary (last name unknown) asked who can be talked to because she keeps getting the runaround. Cmmr. Neatherlin said after next Monday he should have more information and invited residents to contact him. 5.6 Patricia Grover spoke to the pond and discussed the negative impacts and the lack of testing for water. She suggested slowing down the permit to find out what the benefits of this project are. 5.7 Ken VanBuskirk spoke once again and suggested retrofitting the Belfair Sewer to take the raw materials instead of putting in the lagoon. 6. Adoption of Agenda - Cmmr. Drexler/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S- absent; D-aye. 7. Approval of Minutes— None. 8. Approval of Action Agenda: 8.1 Approval of a Memorandum of Agreement (MOA) for Mason Lake Recreation Area Access. Mason County employees will be subject to a $50 annual membership fee to gain access to the Mason Lake Recreation Area and any appropriate usage fee. 8.2 Approval for Frank Pinter, Support Services Director, to sign "Temporary Permit to Enter" documents from City of Shelton for the Downtown Connector Project. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8054859-8055099 $ 903,511.96 Direct Deposit Fund Warrant #s 48637-49004 $ 662,277.12 Salary Clearing Fund Warrant #s 7003507-7003536 $ 472,273.86 Total $ 2,038,062.94 8.4 Approval to reappoint Jacqueline Earley and Derek Epps to the Pacific Mountain Workforce Development Board of Directors for a three year term ending June 30, 2018. 8.5 Approval to amend Resolution 48-17 designating the appointing Officers from Mason County for the Washington Counties Risk Pool. 8.6 Approval of the following Mason County Officers, Employee's and Volunteer(s) request for Defense and Indemnification coverage as named defendants in the Charles S. Longshore, Civil Rights Action 3:18 CV-05069-RJB-JRC United States District court case served upon them on February 21, 2018: Kevin Hanson, Joseph Ott, Robert Decker, Joseph Johnston, and Terrance Elson. 8.7 Approval to create, post, and fill a Planner I position, keeping the current Clerical position unfilled.There is no change in the number of positions authorized for the Community Services Department. 8.8 Approval to have the Chair sign a non-binding letter of intent with the Squaxin Island Tribal Council to begin preparing a watershed restoration and enhancement plan and dismiss the Board appeal. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 27, 2018 - PAGE 3 Cmmr. Drexler/Neatherlin moved and seconded to approve action items 8.1 through 8.8. Motion carried unanimously. N-aye; S-absent; D-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 6:30 p.m. Public Hearings and Items set for a certain time 10.1 Public Hearing to inform citizens of the availability of funds and eligible uses for the 2018 Public Services Community Development Block Grant(PS-CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason &Thurston Counties as well as receiving comments on the 2017 program. Staff: Jessica Sweet Jessica Sweet explained that Mason County coordinates with the Community Action Council of Lewis, Mason &Thurston Counties on an annual basis to apply and provide services through a grant administered by the Washington State Department of Commerce. In 2017 funds were used for 6,000 individuals in Mason and Lewis Counties. Jessica said that the 2018 allotment is $104,737 of which $3,500 will be used to offset a portion of County administration costs. She said this hearing is to receive any public input/comment on the program and use of funds. John Walsh discussed his work with this grant and thanked the County for having this program available for services. Cmmr. Drexler talked about the grant more in depth and the programs that have benefited from these funds such as Monarch Childrens Justice Center. Cmmr. Drexler/Neatherlin moved and seconded to approve the submission of the CDBG application, and to sign the resolution authorizing the submission and certifying the County's compliance of CDBG requirements and authorizing Frank Pinter support services director, to act as Chief Administration Official for the CDBG grant. Motion carried unanimously. N-aye; S-absent; D-aye. 10.2 Public Hearing to consider approval of the following supplemental appropriation and budget transfer requests to the 2018 budget: Supplemental Request: • $30,000 to Current Expense Parks & Trails for Parks Fees Revenue (347.30.302000) • $30,000 to Current Expense Parks & Trails for Salaries and Benefits (various accounts) Budget Transfers • $100,000 Transfer from REST 1 (350.300.594.12.562000) Capital Projects to • $100,000 Current Expense-Facilities for Salaries and Benefits (001.055 various accounts) • $70,000 Transfer from REET 2 (351) Ending Fund Balance to • $70,000 Current Expense-Parks &Trails for Salaries and Benefits (001.146 various accounts) Staff: Frank Pinter Frank Pinter explained that the $30,000 will be used for hiring additional staff. The $100,000 and $70,000 Budget Transfers will be used for salaries and benefits in facilities for various capital BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 27, 2018 - PAGE 4 projects within the Comprehensive Plan and for Parks and Trails project also found in the Comprehensive Plan. Paige Hanson questioned why the funds are being moved from REET to Current Expense when we have the ability to pay salaries and benefits from REET 1 & 2. Frank answered that the Board requested this transfer to Current Expense. Discussion was had between Cmmr. Neatherlin and Frank about the benefits of moving the funds out of REET to Current Expense versus leaving the funds in REET 1 &2. No public comment received. Cmmr. Drexler/Neatherlin Moved to approve the following supplemental appropriation to the 2018 budget: $30,000 to Current Expense Parks&Trails for Parks Fees Revenue(347.30.302000)to Current Expense-Parks &Trails for Salaries and Benefits (001.146 various accounts). Motion carried unanimously. N-aye; S-absent; D-aye. Frank then asked for authority to hire one person for Parks and one for Facilities. Cmmr Drexler/Neatherlin moved to authorize the Support Services department to hire one parks maintenance employee level 2, and one facilities maintenance employee level 3,for a total of two FTE's in Support Services to be funded from Reet 1 and 2, and to hire 3 seasonal parks staff to be funded from supplemental revenues approved in the amount of$30,000. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 7:14 p.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair Terri Drexler, Commissioner Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda X Public Hearing Other DEPARTMENT: Support Services EXT: 530 DATE: April 10, 2018 Agenda Item # Commissioner staff to complete) BRIEFING DATE: April 2, 2018 BRIEFING PRESENTED BY: Frank Pinter [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Set a Public Hearing on May 1, 2018 at 9:30 a.m. to consider approval of supplemental appropriation and budget transfer requests to the 2018 budget. Background: The following are requests for supplemental appropriations and budget transfers: Supplemental Requests $80,000 to Current Expense MCSO Revenue from North Mason School District for School Resource Officer ($80,000) to Current Expense MCSO for Salaries and Benefits Patrol (OT) $101,000 to Current Expense MCSO Revenue from BHO for Training ($101,000) to Current Expense MCSO for Professional Services CJTC Training TOTAL: $0 Budget Transfers $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing $150,000 from BHO $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM Vehicle #00158 being returned to ER&R $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending Fund Balance for Labor& Equipment for Special Investigation work completed in 2017 TOTAL: $178,075 Budget Impact: $14,500 Increase in Current Expense Ending Fund Balance $14,075 Decrease in Current Expense Ending Fund Balance Net Impact: $425 Increase in Current Expense Ending Fund Balance Recommended Action: Set a Public Hearing for May 1, 2018 at 9:30 am in order to consider the approval of the following Supplemental Appropriations and Budget Transfers to the 2018 Budget: J:\Jessica S\BOCC public hearing\2018\Budget Action Agenda for 2018 Hearing 5.1.18.doc Supplemental Requests $80,000 to Current Expense MCSO Revenue from North Mason School District for Resource Officer $101,000 to Current Expense MCSO Revenue from BHO for training Budget Transfers $150,000 Transfer Out from Treatment Sales Tax Fund to MCSO Revenue $150,000 Transfer In from Treatment Sales Tax Fund to MCSO Revenue replacing $150,000 from BHO $14,500 Revenue to CE Ending Fund Balance from Public Works ER&R for DEM Vehicle #00158 being returned to ER&R $14,075 Payment to Public Works from MCSO- Professional Services via CE Ending Fund Balance for Labor&Equipment for Special Investigation work completed in 2017 J:\Jessica S\BOCC public hearing\2018\Budget Action Agenda for 2018 Hearing 5.1.18.doc MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: John Huestis, PE, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: April 10, 2018 Agenda Item # BRIEFING DATE: April 2, 2018 BRIEFING PRESENTED BY: John Huestis, PE [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: AARP Community Challenge 2018 Grant Application BACKGROUND: Public Works is requesting approval to submit a Community Challenge 2018 grant application to AARP, for 2018. This grant application seeks to provide partial funding for a sidewalk project along the west side of Old Belfair Hwy, MP 0.0-0.1, County Road Project (CRP) 2009. If selected, the grant will aide in the installation of ADA ramps and sidewalk between the newly constructed HUB Senior Community Center and SR 300. This AARP grant request of $75,000 will reduce the amount of Road Funds required to complete the design and construction of the project, but must be utilized by November 2018. BUDGET IMPACTS: The total estimated cost and requested funding for this project is as follows: Estimated Remaining Cost: $150,000 AARP funding request: $75,000 Estimated Road Funds $75,000 RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize the County Engineer to execute the AARP Community Challenge 2018 Application for a sidewalk project on Old Belfair Hwy, as well as approval to authorize the Chair to sign all pertinent documents for the project. ATTACHMENTS: Grant Questionnaire AARP Blank Application Vicinity Map Mason County GRANT QUESTIONNAIRE Date: April 2 2018 office/Department: Public Works Contact Person: John Huestis, PE 1. Name of Grant/Program AARP Community Challenge 2. New Grant X RenewingGrant — Term (# of years) 0_5 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ NX for 4. How will this grant benefit the County's citizens? i�tosMP 0.2)grant to instlalpa sidewalk on rovide the a sidewalk project on Old Belfair HwyM west side of the road. 5. Is this a program grant or an equipment grant? Program Grant 6. Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time Grant 7. If this is a new grant how will the grant funds will be art a ur lied program the Old Bel air will the program change. Thegrant Hw Sidewlk ro'ect current) on the the Six Year Transportation Improvement Program. 8. Does this grant require up front funds? Y X N If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9. How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(sVe�d hgrant e costds, how of employees ees wlorkinnt on be funded? This grant will c• thi�ect. 10. Will the grant require matching funds; i.e., in-kind, cash, Employment Security, SocialSecurity, FICA, PERS, etc? Y _ N X If so, what? nsu anc 11. Would the grant allow for an annual COLA benlefits?salary, Cove sincrease salarynincreamedical ses I b trnot e premiums or increases in any personnel benefits. 12. What fund would support a cash match (if required)? Road Page 1 e life of the grant? 13. If required what is the TOTAL cost of the match over thhi the does not require a match. The Road Fund will cover all costs not covered T grant. Design $15,000 Right of Way $10,000 Construction $125,00 Total $150,000 Grant Request - $75,000 14. What fund would support the administration of the grant? Road 15. Will the grant allow for the County cost allocation plan to be funded? 16. Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17. Would the program require use of a county vehicle or personal vehicle? Y X N — 18. If so, would the grant provide for the cost of the automobile and/or liability insurance? Y _ N X 19. Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20. Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y _ N X If so, what obligations? 21. Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No 22. Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _X_ N_ If so, what is the funding source for consultant fees? The Road Fund would cover the fees. 23. For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant fundng ends, within either the department's or ceases OR the funding for the program needs to be absorbed office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Program would cease. 24. Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Page 2 Please feel free to submit additional information as needed. Official signature of requesting office/department: t 3 z7 l� Elec ed Official/Department Head Date Approved by: L-- 14do Chair, Board of County Commissioners Date Page 3 i AARP COMMUNITY Real Possibilities CHALLENGE Grants to make communities livable for people of all ages aarp.org/CommunityChallenge ATTACHMENT ' Application AARP Community Challenge 2018 Grants to make communities livable for people of all ages SAMPLE Application and Budget Outline I I All applications must be submitted online application at AARP.org/CommunitvChallenge NOTE: All fields must be filled out completely in order for the application to be accepted. BASIC INFORMATION 1. Date: 8. Organization Facebook Name (if none, enter n/a): 2. Name of Applicant Organization: 9. Did your organization apply for a grant If unit of government, please provide a detailed description of your agency. in 2017? • Yes 3. Organization Address: . No 4. Organization's Number of Employees, 10. How did you hear about this Full and/or Part Time: grant opportunity? 5. Organization's Number of Volunteers: • The AARP State Office in my state 6. Organization Organizational/Tax Status • The AARP Livable Communities e-newsletter Please check the one that best applies: . A conference • 501(C)(3), 501(C)(4) or • A community organization 501(C)(6) NON-PROFIT • A national organization • A MUNICIPALITY - If so, which one • ANOTHER UNIT OF GOVERNMENT • OTHER (PLEASE DESCRIBE) • Social Media • Other 7. Organization Twitter Handle(if none,enter n/a): 1 AARP Community Challenge 2018 11. Organization Profile (for non-governmental • Is this a membership organization? If yes, how organizations only): many are dues paying members? • Name and brief history of the organization. • Are any members of your organization elected officials? • Short description of the issues the • Evidence of 501 (C) (3), 501(C)(4) or 501 organization is involved in, including issues ( focused on older adults. C)(6) non-profit status • Has this organization been involved in other 12. If a governmental entity,will this project livable communities work in this community? require approval by a permitting or elected If yes, briefly describe. body? If so, please indicate how long you • Please describe your decision-making estimate that will take from receiving structure. If you have a steering committee confirmation that you are awarded the grant. or other similar leadership structure, please provide the names and contact information. POINTS OF CONTACT 13. Grant Application Contact: 15. Signatory on Memorandum of Understanding (MOU): • Name • Name • Title . Title • Address • Address • Phone • Phone • Email • Email 14. Project Implementation/Execution Point 16. of Contact(if different from #13): Signatory on financial forms(W9 and AARP Required Vendor Forms), if different from • Name MOU signatory: • Title • Name • Address • Title • Phone • Address • Email • Phone • Email COMMUNITY DETAILS 17. Name of Community Where Project 19. Population Age 50 and Over of Will Be Physically Located/Delivered: Municipality Where Project Will Be Physically Located/Delivered: 18. Total Population of Municipality Where Project Will Be Physically Located/Delivered: Learn more at AARP.org/CommunityChallenge Questions? Email Communitychallenge@a .org 2 AARP Community Challenge 2018 PROJECT DETAILS 20. Amount of this Grant Request. as you can within 300 characters for each deliverable. See examples in Attachment E. Note: AARP reserves the right to award less . Deliverable 1 funds than requested, so applicants should be prepared to discuss how they would scale • Deliverable 2 down their proposals if asked. • Deliverable 3 21. Project Proposal Summary. Please provide • Add more as necessary a summary of your project in 2,000 characters For example: or less. • Organization will partner with the CITY Note:this grant may not be used for the DEPARTMENT to purchase and install at following activities: least two fully accessible, stainless steel or • Partisan, political or election related activities concrete tables for a playground located, • Planning activities and/or assessments and at 555 Sycamore Street, Anytown,Anystate, surveys of communities 55555, that is currently under construction • Studies with no follow-up action in COMMUNITY X, to help engage all generations by November 5, 2018. • Publication of books or reports • The Organization will also conduct outreach • The acquisition of land and/or buildings to the community to communicate the new • Solely to sponsor other organizations' events additions to the playground. This outreach or activities will include: • Research and development for a - XX for-profit endeavor - YY • The promotion of a for-profit entity and/or - ZZ its products and services 24. Project Category. Please select the category 22. Project Livability Improvement Statement. below that best describes your project, along Please specify in 350 characters or less the with the primary corresponding sub-category. social impact that this grant will bring to the . Deliver a range of transportation and community, especially those 50 plus. mobility options through permanent For example: This grant will improve or temporary solutions that increase COMMUNITY X by activating new public connectivity, walkability, bikeability, spaces for people of all ages to engage with and access to public and private transit. each other by purchasing and installing tables - Wayfinding (e.g. signage and markings) and board games in a playground that is under construction to help engage all generations in - Roadway improvements (e.g.temporary social activity. Please see additional examples bike lanes) in Attachment E. - Sidewalks/crosswalk improvement and beautification (e.g. improved markings 23. Project Deliverables. Please specify the for crosswalks, temporary pop ups individual deliverables you will deliver with the grant funding. Please provide as much detail at intersections) Learn more at-AARP.org/CommunityChallenge Questions? Email CommunitychallengeCa aarp.org 3 AARP Community Challenge 2018 — Trails(e.g. completing and connecting • Support the availability of a range of housing in trails, signage) the community through permanent or temporary solutions that increase accessible and affordable — Bikeability (e.g. bike sharing options, housing options temporary bike lanes) — Public or private transit access — Lifelong housing (e.g.transit shelters) — Accessory dwelling units and tiny homes — Access to amenities — Co-housing programming and resources (e.g. increasing accessibility features — Educational programming and resources of transportation options) about housing options — Other(please only select if your project — Home maintenance and support services does not fit into one of the above — Access to amenities(e.g. increasing categories and please describe in detail) accessibility features of housing options) Create vibrant public places in the — Other(please only select if your project community through permanent or temporary does not fit into one of the above solutions that improve open spaces, parks categories and please describe in detail) and access to other amenities. • Other — Public space activation (e.g. public plaza — Community engagement activities improvements, parklets, street trees programs, alleyway activation, seating and — Activities that increase access to games in public spaces, seating along Main healthcare services Street corridors, signage in neighborhoods) — Other(please only select if your project — Art installations (e.g. murals does not fit into one of the above and sculptures) categories and please describe in detail) — Park enhancements (e.g. park equipment 25. Project Type. Please select a category for your improvements, new structures, dog parks) project below. — Playgrounds Please note:Proposals for the project types (e.g. intergenerational elements) described below will be prioritized over those — Community gardening (e.g. building that support ongoing programming or events. accessible community garden beds) • Permanent physical fixtures in — Activities to engage people in vibrant the community public places (e.g. open streets events) • Temporary demonstrations that lead to — Access to amenities (e.g. increasing long-term change accessibility features of park equipment) . New, innovative programming or services — Public safety (e.g. proper lighting) — Other(please only select if your project does not fit into one of the above categories and please describe in detail) Learn more at AARP.org/CommunityChallenge Questions? Email Communitychallenge(a)aarp.org 4 AARP Community Challenge 2018 PROJECT NARRATIVE AND BUDGET Please complete each section with 2,000 characters or fewer(excluding Question 36) 26.The Community's Livable-Communities 31. Geographic Community. Is the project Activities to Date. Please provide a brief for one municipality or neighborhood? If summary of the community policies, programs a neighborhood, please describe why the and services that are targeted toward older neighborhood was selected. Is the project adults and how the community plans to for multiple towns or for neighborhoods in become more livable for all ages. Also describe addition to the main town? If so, how and the role your organization/group played in the why where they selected? above livable community plan. 32. Execution. Describe how the organization will 27.The Community Challenge Project.What execute the work. Does the organization have aspect of your livable communities effort will experience with fast timelines such as this this grant support?What is the community (noting that the project must be completed by need being addressed with this grant?Why are November 5, 2018)? the items requested under this grant important 33. Timeline. Please describe the timeline and to your livable communities effort? How will this enter the project completion date in the box project have a lasting impact in the community? below. [Please note: At this point we anticipate 28. Who will be served? Please outline this that grantees will receive checks from AARP project's key beneficiaries and how this grant by late August.] will serve them. • Timeline: 29. Multicultural Population. If the primary • Estimated Project Completion Date: beneficiaries of this project are from a 34. Metrics. Please describe the metrics you will population that represents a multicultural be able to capture over the course of this grant perspective, please select the 1 or 2 activity and beyond and include goals for each populations served below. (Please note:This metric. For Example:number of people served, does not carry weight in the scoring criteria). number of certifications issued, structures • African American/Black achieving ADA-compliance, etc. • Hispanic/Latino 35. Matching Funds and In-Kind Support. • Asian American Pacific Islander Matching funds are not required. However, • Native American please detail any matching funds or in-kind support the organization will receive to • LGBT contribute toward this project. • Other, please describe: 36. Project Budget. Please specify what 30. Community engagement. How have residents expenses will be covered by the grant. Itemize and local organizations been engaged in the anticipated expenses and income(if any) area's livable communities activities to date? for this proposal. Include in-kind services Has a steering committee been created? such as donated materials and/or labor. Describe the involvement of community (See sample template, page 8.) Add non-profits and other local stakeholders in explanations if necessary. your community. How will you engage the community and involve older adults in the process as you execute this grant? Learn more at AARP.org/CommunityChallenge Questions? Email Communitychallenge aarp.org 5 NOTIFICATION Successful applicants will be notified by email. In order to receive funding, selected applicants must execute and return a binding Memorandum of Understanding to the AARP National office to Communitychallenge@aarp.org within fourteen (14) days of notification. Noncompliance with this time period may result in disqualification. By submitting an application to AARP, the applicant agrees that: • The decisions of AARP regarding the eligibility of participants and the validity of entries shall be final and binding. • All submissions will be judged by AARP whose decisions and determinations as to the administration of the award and selection of award recipients are final. • AARP has the right, in its sole discretion,to cancel, or suspend the award. • All projects and applications shall not violate any third-party rights. Except where prohibited by law, participation in the award constitutes the Applicant's consent to AARP's use of the organization's name and corporate logo, street address, city, state, zip code, county, and names, likenesses, photographs, videos, images, and statements made or provided by the Applicant's representatives regarding the award for promotional purposes in any media without further permission, consent, payment or other consideration. All promotional materials (such as newsletters, press releases),events and signage related to the funded project will include a statement indicating that support was received from AARP. The organization is required to capture photos of the project and encouraged to capture video. As the organization captures photos and video of the project, if an identifiable individual appears in the photos and/or videos, the organization is responsible for having him/her sign the AARP General Release (this document will be provided to grantees with the MOU and other required paperwork). In addition the organization should not include any element in photos or videos provided to AARP that may violate third party rights such as artwork and trademarks in text and logo other than those owned by the organization and AARP.The organization should be prepared to send work in progress photos to AARP upon request. Following the grant period, grantees are required to respond to periodic requests for updates from AARP. The organization will prepare and deliver an after-action report with visuals (photos and/or video)to AARP no later than December 3, 2018. Information on submitting the report to AARP will be shared with grantees once they are selected. AARP and its affiliated organizations, subsidiaries, agents and employees are not responsible for late, lost, illegible, incomplete, stolen, misdirected, illegitimate,or impermissible submissions or any other error whether human, mechanical or electronic. Please email questions to CommunitychallengeCa)aarp.org. Learn more at AARP.org/CommunityChallenge Questions? Email Communitychallenge(d)aarp.org 6 AARP Community Challenge 2018 Project Budget SAMPLE TEMPLATE Date: Planned completion date (on or before Nov. 5, 2018): Name of municipality/organization: Expense Additional Information Contracted services costs Staff costs, if any Office materials &supplies, if any Travel expenses, if any Total Requested Are there matching funds or services planned? What is their value? Learn more at AARP org/CornmunityChallenge Questions? Email Communitychallenge@a i! .org 7 CRP - 2009 [BELFAIR SIDEWALKS - OLD BELFAIR HWY 5 'Seahec MP 0.0 - 0.1 ♦♦ QO MN Ha NE JAKE DR •ate ♦, hN 4•� Green Ak. ♦ j� State F r ♦♦ li:{Iv y;, _ �{ r•� !dam AS— LL i H A J ••• ♦ _ c��or_ f • 0 r♦ W ••..- tNECLIFTOIV(H M ' ` 300' it ee _r r y,M3wk flnod•.js,�it � �- anuys•' '�+� � ri f 54 nLomi sh Indian Z /- ' P.r�rry ai n,n rapra•i rsr fJ �2 y Hart JmL& �r r "d ` � �� Squatin'- Island Indian i t. JA=f. i - { GOOSE PRAIRIE r� pR� {k)rt:•n J �-a•F ---- e t•G ,1. I_ti 2 Jdlh A. NE - 'L _ ccleary_ y Sources:Esri, HE G 10 N apan,METI, 0 1.25 2.5 5 7.5 W�E- ylndia©Op Miles �V/ a ��2018 Sidewalk Pro ect ces:Esri. DeL MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Bart Stepp, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: April 10, 2018 Agenda Item # BRIEFING DATE: April 2, 2018, April 3, 2017 and September 25, 2017 BRIEFING PRESENTED BY: Bart Stepp [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Eells Hill Improvements Design Amendment No. 2 BACKGROUND: On April 11, 2017 the Board of County Commissioners approved a contract with HDR Engineering, Inc. to complete design improvements for the Eells Hill Transfer Station. The identified improvements were replacing and extending the transfer building topload chute with skirt, upgrading the transfer building wastewater and surface drainage system, installing stairs between the upper and lower level of the transfer building, and resurfacing of the transfer building asphalt floor. Project was contracted at $77,000. Amendment No. 1, approved October 3, 2017, added a design for repairs to the walkway and rail around the Grizzly Crane, which was damage in August of 2017. This Amendment added an additional $17,306.81 to the contract. HDR has completed the Eells Hill Improvement Design project; however, Public Works would like to add limited construction services to HDR's contract. Amendment No. 2, would allow HDR to provide limited construction services work to include review of structural submittals and limited site visits. County staff will be providing most of the inspection and project administration, but having HDR staff provide limited inspections and reviews will provide another layer of quality control that would be beneficial in ensuring the project is constructed properly. BUDGET IMPACTS: The amendment would add $19,000 to the current contract with HDR. This exceeds the design budget but there is a sufficient solid waste fund balance to pay for this amendment. RECOMMENDED ACTION: Recommend the Board authorize the Deputy Director/Utilities &Waste Manager to approve Amendment No. 2 for construction services by HDR, Inc. for the Eells Hill Improvements project. ATTACHMENT(S): HDR Amendment 2 Scope and Fee Mason County,WA I Transfer Station Walkway Repairs '" Amendment 2—Transfer Station Improvements ER Background HDR developed detailed design drawings for improvements to the existing Eells Hill Transfer Station owned and operated by Mason County,Washington (County). Following the construction kickoff meeting, the County requested that HDR prepare an amendment for limited services during construction as follows: Scope of Services Task 1: Project Management HDR SERVICES • HDR (Project Manager)will provide ongoing coordination, communications, invoicing, and progress reporting throughout the construction phase, scheduled to be a four(4)-month duration including pre-construction submittals. ASSUMPTIONS • Monthly invoices and project reports assumed for up to four(4)-month project duration. DELIVERABLES • Monthly invoices and progress reports(electronic PDF). Task 6: Services During Construction HDR SERVICES HDR engineers to conduct limited services during construction to support County staff during construction at Eells Hill Transfer Station in Shelton,WA including: • Site visits o Conduct up to five (5) site visits during construction as requested by the County to observe construction activities and confirm compliance with design drawings. o Submit brief summary of site observations following each visit. • Submittal review c Review up to 10 structural submittals and provide responses. • Responses to Requests for Information (RFIs) o Review up to five (5) RFIs and provide responses. o Up to six(6) hours of CAD time included if RFI leads to redesign. CLIENT RESPONSIBILITIES • Serve as primary point of contact with Contractor and HDR. • Facilitate receipt and transmittal of submittals and RFIs from contractor and responses by HDR. • Notify HDR of desired site visits; objective of notification at least one (1)week in advance to allow for scheduling of site visits. ASSUMPTIONS • Up to five (5) site visits to be conducted by HDR discipline leads as requested by the County; budgeted as two (2)visits by Project Manager,two (2)visits by structural engineer, and one(1) visit by utilities engineer. • Each site visit assumed to be eight(8) hours including time onsite,travel to/from Seattle or Vancouver,WA, and preparation of site visit observations 1 Mason County,WA I Transfer Station Walkway Repairs L*r� Amendment 2—Transfer Station Improvements f ,„jj Z • Up to 10 submittals budgeted; does not include resubmittals, if required. Each technical submittal review assumed to be an average of two(2) hours. • Up to five(5) RFls assumed. Each RFI review and response assumed to be an average of two (2) hours. • Review submittals and RFls and provide responses within five (5) business days. • HDR is serving as a technical support role during construction and is not the Construction Manager. HDR will not provide required special inspections on behalf of Contractor or County. • Site visits are to document existing conditions and observe construction activities; HDR will notify County of any deficiencies or recommendations but will not provide work instruction directly to Contractor. • All reports, submittals, and RFI's will be transmitted to Mason County PM. HDR will not direct contractor regarding changes,fixes or repairs. DELIVERABLES • Responses to up to 10 submittals,to be provided as electronic PDF via email. • Responses to up to five (5) RFls,to be provided as electronic PDF via email. • Brief summary of up to five(5)site visits using typical daily observations form,to be provided as electronic PDF via email. • Revised design drawings, if required by RFI (up to six[6]hours of CAD effort). Schedule • 90 day construction schedule is planned per Owner's contractor. • Construction NTP expected April 16, 2018 and construction completion expected July 20, 2018. Estimated Fees and Disbursements Compensation for proposed services will be billed on a Time and Materials basis. The total fee for these services is not to exceed$19,000, unless mutually agreed upon by HDR and the Client. TASK FEE Task 1 Project Management $2,715 Task 6 Services During $16,285 Construction TOTAL $19,000 Terms and Conditions These services are proposed to be completed under HDR's standard Professional Services Agreement and Terms and Conditions. This proposal is valid for sixty(60)work days from the date of submission.Thereafter, it may be subject to change. 2 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: April 10, 2018 Agenda Item # g, (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8055100-8055363 $ 1,051,595.60 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Treasure Electronic Remittance for March 2018 $ 1,864,209.82 Electronic Remittance Detail Macecom 3/5/18 $ 118,260.59 Mental Health 3/9/18 $ 2,508.78 Public Works Facility Bond to Local Bond 3/23/18 $ 1,004,000.00 North Bay/Case Inlet LTGO to Bond Fund 3/21/18 $ 274,107.08 Current Expense 3/12/18 $ 33.57 Roads Diversion 3/12/18 $ 7.16 Veterans Assistance 3/12/18 $ .29 County Road 3/12/18 $ 32.36 Mental Health 3/12/18 $ .65 Unemployment Allocations 3/30/18 $ 60,920.77 Unemployment allocations 3/28/18 $ 6,100.00 Internal Allocations 3/28/18 $ 398,238.57 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 6,729,123.30 Direct Deposit YTD Total $ 4,544,768.37 Salary Clearing YTD Total $ 4,697,891.03 Approval of Treasure Electronic Remittances YTD Total $ 2,259,829.23 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s 8055100-8055363 $ 1,051,595.60 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Treasure Electronic Remittance for March 2018 $ 1,864,209.82 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) N` Neot; Office of the Treasurer ���P - "�•�\y 411 N. 5th, Bldg. I <W E P.O. Box 429 r— Shelton, Washington 98584-0429 ASU (360) 427-9670, ext. 475 - Fax (360) 427-7267 Belfair (360) 275-4467 - Elma (360) 482-5269 Elisabeth (Lisa) Frazier, Treasurer 3/5/2018 Payment approval of Macecom: Account FUND # Remittance RECEIPT # Macecom 001.000000.300.300 $ 118,260.59 M-42280 3/9/2018 Payment approval of Mental Health: Account FUND # Remittance RECEIPT # MENTAL HEALTH 164.000000.000.000 $ 2,508.78 M-42434 $ - M- 23-Mar-18 Account FUND # Pay Bonds Remittance RECEIPT # Mason Co Public WORKS FACILITY BOND 105.000000.000.000 $ 1,004,000.00 M-42843 Mason Co Public Wks LOCAL BOND 205.000000.000.000 $ 1,004,000.00 M-42844 21-Mar-18 Account FUND # Remiittance RECEIPT # North Bay/ Case Inlet LTGO Ref Bd 17 403.000000.100.020 $ 274,107.08 M-42795 North Bay/ Case Inlet BOND FUND 210.00000.000.000 $ 274,107.08 M-42796 12-Mar-18 REFUND INTEREST EARNED Account FUND # Remiittance RECEIPT # CURRENT EXPENSE 001.000000.260.000 $ 33.57 M-42501 ROAD DIV-CURRENT EXPENSE 001.000000.260.010 $7.16 M-42501 Veterans Assistance 190.000000.000.000 $ 0.29 M-42501 COUNTY ROAD 105.000000.000.000 $32.36 M-42501 MENTAL HEALTH 164.000000.000.000 $0.65 M-42501 30-Mar-18 UNEMPLOYMENT ALLOCATIONS Account FUND # Remiittance RECEIPT # Human Resources 001.00000.057.000 $ 600.00 M-43085 Human Resources 001.000000.057.100 $200.00 M-43085 Human Resources 001.000000.057.200 $ 300.00 M-43085 CLERK 001.000000.070.000 $2,100.00 M-43085 CENTRAL OPERATIONS 001.000000.090.000 $930.00 M-43085 DISTRICT COURT 001.000000.100.000 $ 1,452.00 M-43085 DISTRICT CT PROBATION 001.000000.100.173 $588.00 M-43085 COMMUNITY DEVELOP-ADMIN 001.000000.125.000 $ 1,300.00 M-43085 COMMUNITY DEVELOP-BUILDING 001.000000.125.140 $1,233.40 M-43085 COMMUNITY DEVELOP-PLANNING 001.000000.125.145 $933.40 M-43085 COMMUNITY DEVELOP-LONG TERM 001.000000.125.146 $ 233.20 M-43085 PARKS & TRAILS 001.000000.146.000 $500.00 M-43085 PROBATION SERV/JYVENILR 001.000000.170.220 $ 1,396.62 M-43085 GUARDIAN AD LITEM 001.000000.170.000 $152.10 M-43085 JUVENILE SERVICES/GRANTS 001.000000.171.000 $251.28 M-43085 JUVENILE SERVICES/DDAI 001.000000.171.100 $ 31.77 M-43085 JUV FACILITY/RES CARE & CUST 001.000000.172.00 $1,600.00 M-43085 PROSECUTOR 001.000000.180.000 $ 1,888.00 M-43085 MENTAL HEALTH SERV/PROSECUTOR 001.000000.180.164 $100.00 M-43085 CHILD SUPPORT ENFORCEMENT 001.000000.185.000 $594.00 M-43085 SHERIFF ADMIN 001.000000.205.265 $ 2,100.00 M-43085 PATROL 001.000000.205.267 $9,500.00 M-43085 PATROL 001.000000.205.267 $ 200.00 M-43085 CARE &CUSTODY OF PRISONERS 001.000000.205.270 $6,600.00 M-43085 INDIGENT DEFENSE/SUPERIOR COURT 001.000000.240.200 $1,200.00 M-43085 SUPERIOR COURT 001.000000.250.000 $ 845.00 M-43085 FAMILY DRUG TREATMENT 001.000000.256.100 $460.00 M-43085 CURRENT EXPENSE 001.000000.260.000 $ 1,200.00 M-43085 AUDITOR'S O & M FUND 104.000000.000.000 $100.00 M-43085 MASON CO ROAD DISTRICT ONE 105.000000.000.000 $11,546.00 M-43085 COUNTY RD/GIS 105.000000.000.100 $ 200.00 M-43085 CRIME VICTIMS COMPENSATION 110.000000.000.000 $230.00 M-43085 HOMELESSNESS PREVENTION 117.000000.000.200 $ 160.00 M-43085 PUBLIC HEALTH/ADMIN 150.000000.100.000 $1,140.00 M-43085 PUBLIC HEALTH/NURSING 150.000000.200.000 $1,080.00 M-43085 PUBLIC HEALTH/ENVIRONMENTAL 150.000000.300.000 $ 1,600.00 M-43085 MENTAL HEALTH/SUBSTANCE ABUSE 164.000000.100.000 $200.00 M-43085 TREASURER'S M & O 180.000000.000.000 $ 160.00 M-43085 TREASURER SERVICE FUND 180.000000.100.000 $40.00 M-43085 MASON CO LANDFILL 402.000000.000.000 $2,100.00 M-43085 NORTH BAY CASE INLET SEWER 403.000000.100.020 $ 800.00 M-43085 BEARDS COVE WATER 412.000000.200.000 $128.00 M-43085 BELFAIR WASTEWATER & WATER 413.000000.000.000 $ 448.00 M-43085 INFORMATION TECHNOLOGY FUND 500.000000.000.000 $770.00 M-43085 EQUIPMENT RENTAL& REVOLVING 501.000000.000.000 $1,730.00 M-43085 28-Mar-18 UNEMPLOYMENT ALLOCATIONS Account FUND # Remiittance RECEIPT # WSU EXTENSION 001.000000.010.000 $200.00 M-42976 WSU EXTENSION/NOXIOUS WEED 001.000000.010.003 $ 200.00 M-42976 ASSESSOR 001.000000.020.000 $2,600.00 M-42976 AUDITOR FINANCIAL SERVICES 001.000000.030.031 $800.00 M-42976 AUDITOR RECORDING 001.000000.030.032 $ 300.00 M-42976 AUDITOR LICENSING 001.000000.030.033 $600.00 M-42976 AUDITOR ELECTIONS 001.000000.030.034 $ 400.00 M-42976 EMERGENCY MANAGEMENT 001.000000.050.000 $300.00 M-42976 FACILITIES&GROUNDS 001.000000.055.000 $700.00 M-42976 o ►.1�� 28-Mar-18 INTERNAL ALLOCATIONS Account FUND # Remiittance RECEIPT # DCD-INTERNAL ALLOCATION 001.000000.125.000 $34,739.25 M-42958 ROADS/STREETS ADMIN 105.000000.000.000 $ 161,063.75 M-42958 ELECTION EQUIPMENT 109.000000.000.000 $391.75 M-42958 CRIME VICTIMS COMPENSATION 110.000000.000.000 $1,381.50 M-42958 HOMELESSNESS PREVENTION 117.000000.000.200 $ 6,326.75 M-42958 ABATEMENT REPAIR/DEMOLITION 118.000000.000.000 $248.00 M-42958 RESERVE FOR TECHNOLOGY 119.000000.000.000 $ 537.75 M-42958 PUBLIC HEALTH/ADMIN 150.000000.100.000 $12,667.50 M-42958 PUBLIC HEALTH/NURSING 150.000000.200.000 $12,245.25 M-42958 PUBLIC HEALTH/ENVIRONMENTAL 150.000000.300.000 $ 17,312.25 M-42958 LAW LIBRARY 160.000000.000.000 $1,294.00 M-42958 LODGING(MOTEL/HOTEL TAX) 163.000000.000.000 $ 1,566.75 M-42958 MENTAL HEALTH 164.000000.000.000 $7,663.75 M-42958 MENTAL HEALTH/SUBSTANCE ABUSE 164.000000.100.000 $2,183.50 M-42958 VETERANS ASSISTANCE 190.000000.000.000 $ 3,528.25 M-42958 SKOKOMISH FLOOD ZONE 192.000000.000.000 $787.00 M42958 MASON COUNTY LANDFILL 402.000000.000.000 $ 43,884.75 M-42958 NORTH BAY CASE INLET SEWER 403.000000.100.020 $13,634.82 M-42958 BEARDS COVE WATER 412.000000.200.000 $3,015.001M-42958 BELFAIR WASTEWATER & WATER 413.000000.000.000 $ 17,393.50 M-42958 INFORMATION TECHNOLOGY 500.000000.000.000 $11,391.00 M-42958 EQUIPMENT RENTAL & REVOLVING 501.000000.000.000 $ 44,211.25 M-42958 UNEMPLOYMENT FUND 502.000000.000.000 $771.25 M-42501 a I 3 2 .s�- Respectfully submitted by Julie Richert, Chief Deputy Treasurer 3/30/2018 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: April 10, 2018 Agenda Item # Commissioner staff to comp tete BRIEFING DATE: March 26, 2018 BRIEFING PRESENTED BY: Assessor's Office [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to set a public hearing on Tuesday, May 8, 2018 at 9:30 a.m. to consider the 2017 Open Space applications. Background: The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm and agricultural, and timberlands valued at their current use rather than their highest and best use. RCW 84.34 governs this Act. There are 50 applications for Current Use Open Space designation, 9 of them being new applications with the remaining requests transferring from either Farm & Agriculture or Designated Forest Land. RECOMMENDED ACTION: Approval to set a public hearing on Tuesday, May 8, 2018 at 9:30 a.m. to consider the 2017 Current Use Open Space applications. Attachment: Applicant list OPEN SPACE Acres Applicant Parcel Status Applied Transferring From 1 Francis & Laura Rosinski 12108-22-90100 Transfer 2.92 F&A 2 Francis & Laura Rosinski 12108-22-90110 Transfer 5.23 F&A 3 Kenneth & Margo Devones 22020-75-00070 New 5 4 James Halbert 22029-31-90010 New 7 5 Richard Leffler 22116-30-91012 Transfer 3.12 DFL 6 Alfred Jones 22133-40-00000 Transfer 14 F&A James Penny Trustee 31909-14-00000 7 (now 14-00030) Transfer 12 F&A 8 L. Stoehr 31932-21-00010 Transfer 33.92 F&A 9 Allan Schlicht 32011-31-00000 Transfer 40 F&A 10 Hugh & Sharon McKay 32030-44-00250 Transfer 4.38 DFL 11 Allan & Gail Devol 32218-77-00020 New 5 12 Allan & Gail Devol 32218-77-00030 New 5 13 Allan & Gail Devol 32218-77-90044 New 1.9 14 Dave & Annie Robbins 32427-12-00010 Transfer 10 F&A 15 S uaxin Island Tribe 41928-34-00000 Transfer 19 F&A 16 S uaxin Island Tribe 41928-42-00010 Transfer 1 F&A 17 S uaxin Island Tribe 41928-43-00010 Transfer 30 F&A 18 Laura Kidd 42019-22-00020 Transfer 3.97 F&A 19 Laura Kidd 42019-23-00000 Transfer 16.91 F&A 20 Ken Coleman 42019-41-90010 Transfer 15.5 F&A 21 Tina Piatt 42020-30-90000 Transfer 8 F&A 22 Curtis &Nancy Cousin 42026-30-00010 Transfer 26.36 F&A 23 Curtis &Nancy Cousin 42026-30-00020 Transfer 23.1 F&A 24 Mason Conservation District 42115-34-00000 Transfer 3.91 F&A 25 Kim &John Oliver 42123-76-00170 New 3.93 26 Kim &John Oliver 42123-76-90161 New 1.97 27 Jan & Karen Caille 51936-41-00000 Transfer 41 F&A 28 Jan & Karen Caille 51936-42-00000 Transfer 21.47 F&A 29 Jan & Karen Caille 51936-42-00010 Transfer 18.53 F&A 30 Laura Kidd 52024-14-00000 Transfer 10 F&A 31 Alex Travaglione & Lexi Farnham 52024-43-00010 Transfer 4.95 F&A 32 Fli Beaman 52024-43-00020 Transfer 9.88 F&A 33 Eli Beaman 52024-43-00030 Transfer 11.07 F&A 34 Marla Farren 52025-11-90010 Transfer 6.05 F&A 35 Marla Farren 52025-11-90020 Transfer 5.02 F&A 36 Marla Farren 52025-11-90030 Transfer 4.79 F&A 37 Marla Farren 52025-11-90040 Transfer 12.68 F&A 38 Marla Farren 52025-12-00160 Transfer 9.29 F&A 39 James & Deanna Kiliz 61911-32-00000 Transfer 1.12 F&A 40 James & Deanna Kiliz 61911-32-00100 Transfer 2.5 F&A 41 James& Deanna Kiliz 61911-32-00110 Transfer 2.5 F&A 42 James & Deanna Kiliz 61911-32-90080 Transfer 10 F&A 43 Carol Kuusisto 61929-30-00010 Transfer 20.15 F&A 44 Leslie Tolson 62010-12-00000 Transfer 17 F&A 45 Phillip &Anne Hanford 62015-23-00020 Transfer 10 F&A 46 Phillip & Anne Hanford 62015-23-00030 Transfer 10 F&A 47 Phillip &Anne Hanford 62015-24-00030 Transfer 10 F&A 48 William Barnes 62020-41-00000 New 40 F&A 49 William Barnes 62020-44-00000 Transfer 35 F&A 50 Patricia Cook 32227-51-00019 New 1 Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ross McDowell Action Agenda X Public Hearing Other DEPARTMENT: Parks &Trails EXT: 806 COMMISSION MEETING DATE: 04/10/2018 Agenda Item # $ (P (Commissioner staff to complete) BRIEFING DATE: 04/02/2018 BRIEFING PRESENTED BY: Ross McDowell [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Addendum to Mendoza's Texas Style Food and North Mason Little League vendor contracts EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Food and vending service contracts for the 2017 baseball season were awarded to Mendoza's Texas Style Food for MCRA sports complex and to North Mason Little League for Sandhill Sports Complex. Both contracts have the option of a three year extension at the option, at the COUNTY's sole discretion. Both contracts terms and conditions remain as originally stated with an additional 3 year option at County's sole discretion. BUDGET IMPACTS: Mendoza's will remit 10% of the gross income from the sales of concessions at MCRA to the COUNTY at the end of the 2018, 2019, and 2020 recreational seasons. 2017 Mendoza's remitted to the COUNTY $2,309.00. We have received positive comments from park goers reference Mendoza's food service. North Mason Little League will remit $900 to the COUNTY at the end of the 2018, 2019 and 2020 recreational seasons. 2017 North Mason Little League remitted the $900.00 RECOMMENDED OR REQUESTED ACTION: Recommend that the COUNTY extend vender contracts for Mendoza's Texas Style Food and North Mason Little League contracts for three years (2018 through 2020). ATTACHMENTS: H:\Facilities& Parks\Parks\Venders\Commission Agenda Item Summary Vender Contracts 04-10- 2018.doc Attachment A Draft Addendums to Mendoza's Texas Style Food and North Mason Little League contracts. H:\Facilities& Parks\Parks\Venders\Commission Agenda Item Summary Vender Contracts 04-10- 2018.doc EXTENSION OF PROFESSIONAL SERVICES CONTRACT WITH MENDOZA'S TEXAS STYLE FOOD FOR VENDING SERVICES AT MCRA Mason County desires to extend the contract with Mendoza's Texas Style Food that was entered into on March 20, 2017 for vendor services for MCRA.The agreement is extended to March 2020. All provisions of the agreement remain the same. Dated this day of , 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin,Chair ATTEST: Clerk of the Board Terri Drexler,Commissioner APPROVED AS TO FORM: Tim Whitehead, Chief DPA Kevin Shutty,Commissioner Raul Mendoza, Owner Mendoza's Texas Style Food MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ross McDowell Action Agenda X Public Hearing Other DEPARTMENT: Emergency Management EXT: 806 DATE: 04/10/2018 Agenda Item # �' 7 (Commissioner staff to complete) BRIEFING DATE: 04/02/2018 BRIEFING PRESENTED BY: Ross McDowell [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Resolution to adopt the Mason County Multi-Jurisdictional Hazard Mitigation Plan Background: Mason County DEM secured Federal grant funding to update our Muliti-Jurisdictional Hazard Mitigation Plan. The hazard mitigation plans enables state, tribal, and local governments to: • Increase education and awareness around threats, hazards, and vulnerabilities; • Build partnerships for risk reduction involving government, organizations, businesses, and the public; • Identify long-term, broadly-supported strategies for risk reduction; • Align risk reduction with other state, tribal, or community objectives; • Identify implantation approaches that focus resources on the greatest risks and vulnerabilities; and • Communicate priorities to potential sources of funding. After a yearlong planning process and partnership with the City of Shelton, Central Mason Fire & EMS, PUD #1, PUD #3, and Fire District #16 our updated Multi- Jurisdictional Hazard Mitigation Plan is complete and has been approved by FEMA pending formal adoption by the jurisdiction's governing body. BUDGET IMPACTS: None RECOMMENDED ACTION: Resolution to adopt the updated Mason County Multi-Jurisdictional Hazard Mitigation Plan Agenda Item Summary Form 5/2015 ATTACHMENTS: WA State EMD & FEMA letter of Mitigation Plan pre-adoption approval Link to Mason County Multi-Jurisdictional Hazard Mitigation Plan: http://www.co.mason.wa.us/dem/2017-hazard-mitigation-plan-update.php Resolution Agenda Item Summary Form 5/2015 U.S.Department of Homeland Security FEMA Region 10 130—228th Street,SW Bothell,Washington 98021 Q, \FAQ. FEMA ND sv, March 23, 2018 Mr. Tim Cook State Hazard Mitigation Officer Washington State Emergency Management Division Building 20,MS TA-20 Camp Murray, Washington 98430-5122 Dear Mr. Cook: As requested, on March 23,2018,the U.S. Department of Homeland Security's Federal Emergency Management Agency(FEMA),Region 10, completed a pre-adoption review of the Mason County Hazard Mitigation Plan. This letter serves as Region 10's commitment to approve the plan upon receiving documentation of its adoption by the communities. The plan successfully contains the required criteria, excluding the adoption, for hazard mitigation plans, as outlined in Code of Federal Regulation Title 44 Part 201. Once FEMA approves the plan,the communities are eligible for mitigation project grants. Please contact our Regional Mitigation Planning Program Manager, Brett Holt, at(425) 487-4553 with any questions. Sincerely, Tamra Biasco Chief, Risk Analysis Branch �f'tom Mitigation Division BH:vl RESOLUTION No. A RESOLUTION OF MASON COUNTY AUTHORIZING THE ADOPTION OF THE MASON COUNTY MULTI-JURISDICTION HAZARD MITIGATION PLAN WHEREAS,all of Mason County has exposure to natural hazards that increase the risk to life,property, environment and the County's economy; and WHEREAS;pro-active mitigation of known hazards before a disaster event can reduce or eliminate long- term risk to life and property; and WHEREAS,The Disaster Mitigation Act of 2000(Public Law 106-390)established requirements for pre and post disaster hazard mitigation programs requiring that"local and tribal government applicants for sub- grants must have an approved local mitigation plan in accordance with 44 CFR 201.6 prior to receipt of a Hazard Mitigation Grant Program sub-grant funding." The purpose of such local mitigation plan is to represent the Multi-Jurisdcition's commitment to reduce risks from natural and man-made hazards; and WHEREAS, pursuant to 44 CFR 201.6,a coalition of Mason County stakeholders with like planning objectives was formed to pool resources and create consistent mitigation strategies to be implemented within each partner's identified capabilities within the Mason County Planning Area; and WHEREAS,the coalition has completed a planning process that engages the public,assesses the risk and vulnerability to the impacts of natural hazards,develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating and revising this strategy; and WHEREAS,pursuant to 44 CFR 201.6,the Mason County Multi-Jurisdiction Hazard Mitigation Plan has been reviewed and found to meet the regulatory criteria, and following adoption by participating jurisdictions, will be approved by FEMA, making all adopting jurisdictions eligible for mitigation project grants. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF MASON COUNTY COMMISSIONERS to adopt the Mason County Multi-Jurisdiction Hazard Mitigation Plan is hereby adopted in its entirety,including the Partnering Jurisdictional Annex,which represents each planning partner's commitment to reduce risks from natural and man-made hazards. Dated this day of , 2018: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Terri Drexler, Commissioner Tim Whitehead, Deputy Prosecuting Attorney Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Chief Kevin Hanson Action Agenda _XX Public Hearing Other DEPARTMENT: Mason County Sheriff EXT: COMMISSION MEETING DATE: _0318' Agenda Item # s tl 19k, (Commissioner staff to complete) BRIEFING DATE: 03/02/2018 BRIEFING PRESENTED BY: Chief Kevin Hanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Approve amended prisoner housing contract between the Mason County Sheriff's Office and the City of Shelton BACKGROUND: This is a revised prisoner housing contract between the Mason County Sheriff's Office and the City of Shelton. This contract guarantees Shelton Municipal 7 daily beds at the Mason County Jail; two of those beds can be used by Shelton Police Department for non-municipal arrests. The billing will be quarterly at a flat rate of$102.00 per day per inmate. Additional bed days will be billed at the same rate. Inmate's requiring extra resources, considered high needs, will be billed at $125.00 per day. This contract is valid until 12/31/2018 and automatically renews annually thereafter unless modified by either party. RECOMMENDED ACTION: Approve prisoner housing contract. ATTACHMENT(S): Prisoner housing contract. A:\Contracts for Prisoner housing\City of Shelton\Commission Agenda Item Shelton prisoner housing contract 2018.doc INTERLOCAL AGREEMENT FOR USE OF JAIL FACILITIES This interlocal agreement is made and entered into by and between Mason County("County"), a political subdivision of the State of Washington, and the City of Shelton ("City"), a Washington municipal corporation. RECITALS WHEREAS, Chapters 39.34 and 70.48 of the Revised Code of Washington authorize the County and the City to enter into a contract for jail services that specifies the responsibilities of each party; and WHEREAS, the City wishes to designate the County's jail as a place of confinement for the incarceration of one or more inmates lawfully committed to the City's custody; and WHEREAS, the County is amenable to accepting and keeping inmates received from the City in the County's custody at its jail for a rate of compensation mutually agreed to herein; and WHEREAS, the County and City have considered the anticipated costs of incarceration services and potential revenues to fund such services and determined it is in each of their best interests to enter into this Agreement as authorized and provided for by RCW 39.34.080, RCW 39.34.180, Chapter 70.48 RCW, and other Washington laws. NOW, THEREFORE, for and in consideration of the mutual covenants, conditions, and promises contained herein,the parties agree as follows: 1. PURPOSE It is the purpose and intent of this Agreement that the County, through the Mason County Sheriffs Office Corrections Division ("Sheriffs Office"), and the City, through its Police Department or City Administrator, shall cooperate for the care and custody of male and female jail prisoners pursuant to the authority of Chapters 39.34 and 70.48 RCW. This Agreement provides for the use by the City of the County's jail facilities and services at the County's jail located at the 411 North 4th Street, Shelton,Washington 98584("Jail"). 2. CONTROL OF JAIL The City acknowledges the County's statutory responsibility for, ownership of, and operational control over the Jail. The County shall administer, manage, maintain, and operate its facilities consistent with all applicable federal, state, and local laws, policies, procedures, rules, and regulations. The City hereby consents and agrees that inmates committed to the Jail by the City are subject to all rules and regulations applicable to County inmates incarcerated therein, including but not limited to all terms and conditions of this Agreement. It is further understood by the parties that the County shall be solely responsible for operational decisions regarding the appropriate level of security, inmate management, and housing of all inmates. The Sheriff will reasonably consult with the City's Police Chief regarding issues concerning City Inmates, as defined in Section 4. Pagel of 16 • 3. AVAILABILITY OF JAIL FACILITIES AND SERVICES PROVIDED (a) At the request of the City and subject to the capacity provisions below, the County will accept and keep inmates and provide inmate services for gross misdemeanor or misdemeanor cases initiated by the City and felony cases referred to the County for those offenses alleged to have been committed by adults within the City. The County guarantees that a particular number of inmate beds, as specified in Appendix A, shall be available at the Jail for City Inmates each day, except as otherwise provided herein. In the event that the guaranteed number of beds is not available for the City's use, the City will not be billed the full amount of the guaranteed bed rate as specified in Appendix A but will instead be billed only for those beds at the Jail that are actively being used by City Inmates. Upon transfer of custody to the County as provided in Section 8, the County shall be responsible for confining, supervising, disciplining, and controlling the inmate and for administering the inmate's sentence pursuant to the order of the committing court. (b) Daily Report on Inmates. Each day, at the beginning of the Jail's first shift but no later than 10 a.m., the County shall provide the City with a report documenting, at minimum, the names of the City Inmates currently held in the Jail, the names of the City Inmates currently held in other facilities on behalf of the County, all active case numbers assigned to that inmate, referencing the reason for custody. The report shall be provided online or, if unavailable online,by fax to the Jail's Contract Administrator. (c) Capacity. The County will no longer accept City Inmates in the event that the Jail is declared at or near capacity by court order or in the event that the County, in its sole discretion, determines the Jail's inmate population is at capacity or so near capacity that there is a risk that the reasonable operational capacity limits of the Jail might be reached or exceeded if the County does not begin to refuse or request.removal of inmates. Wherever possible, the County will provide a minimum of thirty (30) days' notice of possible reductions in capacity unless specific circumstances require more immediate action. i. Removal of Inmates from County custody. In the event that the County must request removal of inmates based upon capacity, the County shall confer with the City to determine which City Inmate(s) shall be removed. If the Jail has sufficient capacity for any City Inmate(s) to remain in the Jail, the City shall have the discretion to determine which City Inmates will remain in the Jail. (d) Alternative Housing. The County shall house City Inmates at the Jail, except as otherwise expressly provided by this Agreement. The County is permitted to relocate City Inmates to another jurisdiction's jail facility only (a) if the Jail does not have capacity, as described above; (b) in the event of a catastrophe, as described in Section 10; or (c) with the City's written permission. However, the County is not permitted to relocate an inmate when the order of the committing court requires that the inmate be incarcerated at the Jail, except in the event of a catastrophe. i. Costs. If City Inmates are relocated by the County to another jurisdiction's jail facility under this Agreement, the City will continue to pay applicable bed rate Page 2 of 16 costs to the County and the County will be responsible for all costs associated with housing those City Inmates at the other facility, including the costs of transporting those City Inmates to and from the other facility, except that expenses for non-routine health care shall be billed to and paid by the City as provided in Section 6(d). ii. Notice. In the event that the County intends to relocate a City Inmate to another jurisdiction's jail facility, the County must notify the City at least twenty-four (24) hours prior to relocation, providing the City with the option to resume custody of the City Inmate or to make its own arrangements with another jurisdiction rather than have the inmate relocated by the County. iii. Selection. In the event that the County intends to transport some but not all City Inmates to be incarcerated in another jurisdiction's jail facility, the City shall have the discretion to determine which City Inmates will remain in the Jail. iv. Female Inmates. The City recognizes that the County does not currently house female inmates. Therefore, the County need not notify the City that the County intends to relocate a female City Inmate to another jurisdiction's jail facility. However, if the County houses female inmates in the Jail, then Sections 3(d)(ii) and 3(d)(iii) shall apply equally to male and female City Inmates. (e) Release or Transfer. The County will not release a City Inmate or transfer custody of a City Inmate to an agency other than back to the City, except as authorized by this Agreement. i. City Inmates may be released from the Jail for the following reasons: 1. Request by City. The County shall release or transfer a City Inmate upon the County's receipt of a written request by the City. When requesting a custody transfer, the City may request return of a City Inmate in order for the City to resume custody or may request transfer of a City Inmate to the custody of another jurisdiction. Any necessary transport shall be by the City or another jurisdiction or by the County with expenses to be paid as provided in Section 7. 2. Court Order. The County shall release or transfer a City Inmate upon the County's receipt of an order directing the inmates release or transfer when the order is issued by a court having jurisdiction over a City Inmate. Any necessary transport will be according to the terms expressed in the court order or will be by the City or the County, with expenses to be paid as provided in Section 7. If the City's municipal court judge orders that a City Inmate's sentence is to be carried out in another facility or jurisdiction, the order shall be honored by the County to the extent possible, although the County may take into consideration whether another jurisdiction has charges outstanding against the inmate. Page 3 of 16 3. Permission from City. The County may release or transfer a City Inmate if the County obtains the City's written permission, with necessary transportation expenses to be paid by the County. ii. In the event that the County releases a City Inmate without written authorization from a court of competent jurisdiction or from the City, the City will not be responsible for paying any further booking fees for the individual on any arrest warrant, detainer, probable cause affidavit, citation, other charging document, or judgment and sentence existing at the time of the unauthorized release. (f) Standards. The County shall provide inmate services to City Inmates in the same manner and to the same extent as the County furnishes for the confinement of its own gross misdemeanor or misdemeanor offenders. (g) Video In-Custody Hearings. The County shall continue to make available the Jail's facility space, equipment, and security personnel in order to facilitate in-custody video hearings by the Shelton Municipal•Court for City Inmates incarcerated at the Jail. By no later than July 1, 2017, a City Inmate's attorney or City staff shall be present at the Jail to facilitate the administrative court functions of each hearing,unless otherwise agreed to by the County. The City will continue to provide video equipment for such purposes. The scheduling of video court services shall be mutually agreed upon by the County and the City. 4. INMATES DEFINED (a) "City Inmate" means those inmates charged in the City's municipal court; those inmates confined and being held by reason of a warrant, order, or judgment issued by the City's municipal court; those inmates arrested by a City law enforcement officer for a misdemeanor or gross misdemeanor offense while held prior to charging or to release without charges; and those inmates who are originally arrested for a felony offense once they are referred to the City's prosecutor for filing in the City's municipal court as described below in Section 4(c). "City Inmate"does not include those inmates arrested by a City law enforcement officer solely based on an outstanding warrant from another jurisdiction, those inmates arrested by a City law enforcement officer for a felony offense, or a County Inmate. (b) "County Inmate" means those inmates arrested by a County law enforcement officer while held prior to charging or to release without charges; those inmates charged in Mason County Superior Court or Mason County District Court; and those inmates confined by reason of a warrant, order, or judgment issued by Mason County Superior Court or Mason County District Court. (c) Determination of Case Status. The Mason County Prosecuting Attorney ("Prosecuting Attorney") shall have the sole authority to determine which felony arrest cases submitted by the City shall be charged as felonies and which as gross misdemeanors or misdemeanors. If the Prosecuting Attorney determines that a case should not be charged in Mason County Superior Court or Mason County District Court, the case shall be Page 4 of 16 referred to the City's prosecutor for possible filing in municipal court with inmate services charged to the City. Following determination of case status by the Prosecuting Attorney, the City shall not be responsible, financially or otherwise, for any•County Inmate. If the Prosecuting Attorney determines that a City case originally charged as a gross misdemeanor or misdemeanor in municipal court will be charged in Mason County Superior Court or Mason County District Court, then all inmate services will be charged to the County. (d) When a material witnesses is held in the Jail, inmate days arising solely from a material witness warrant shall be allocated to the party issuing the material witness warrant. 5. COMPENSATION FOR SERVICES (a) Compensation. The City shall pay the County for bed space and services, including booking services, at the rates established in Appendix A to this Agreement, which is incorporated herein by this reference. If the City uses less than the guaranteed inmate bed days in a calendar year and all guaranteed beds were available,there shall be no reduction or refund unless otherwise provided in this Agreement. However, in the event that all guaranteed beds are or were not available for the City's use, for example if the County no longer accepts City Inmates due to capacity issues or otherwise, the County shall reduce the amount of the City's guaranteed flat rate payment accordingly, using the equivalent daily rate for each bed that was unavailable. (b) Calculating Time. The time period for billing purposes shall be measured starting from the time the City Inmate is transferred to the custody of the County and ending either when an inmate is released or when the inmate is no longer considered a City Inmate. (c) Allocation. In the event that an inmate is held on multiple charges or sentences and is not included in one of the guaranteed beds, the following procedure will apply to determine charges assessed to the City: i. Costs for persons incarcerated on a City charge or sentence who is also being held in custody on the County's or another jurisdiction's charge or sentence shall be the shared responsibility of all charging or sentencing jurisdictions. ii. For these shared inmates, the City shall be billed the proportionate percentage share of the additional bed rate and the non-routine health care expenses for the shared incarceration period, but such inmates shall not count against the City's number of guaranteed beds. Furthermore, the proportionate percentage share of costs depends on the number of jurisdictions that have charged or sentenced the inmate; for example, if an inmate is incarcerated on both a County sentence and a City sentence, the additional bed rate and non-routine health care expenses will be split equally between the County and the City. iii. The County will provide the City with notice by telephone or email when a shared inmate's status changes from a shared inmate to that of a City Inmate exclusively, for example when an inmate completes another jurisdiction's sentence but Page 5of16 continues to be held by the County solely on a City charge or sentence. This notice will be provided at least two (2) business days prior to the change in status when practicable and otherwise within a reasonable time. iv. Nothing in this section prevents the City from releasing or furloughing its hold on an inmate under its court's jurisdiction. However, if the City voluntarily releases or furloughs an inmate and then reinitiates the hold on the same booking number during the same course of incarceration, the City shall pay the administrative booking fee outlined in Appendix A, except that the City shall not pay the administrative booking fee for a reinitiated hold if the City released or furloughed the inmate in order to conform to the cap on the guaranteed number of beds or because there was insufficient space at the Jail. (d) Billing and Payment. By the fifteenth (15th) day of each month, the City shall pay the monthly equivalent of the flat rate fee identified in Appendix A for the seven (7) inmate beds guaranteed the prior month. The County shall transmit billings to the City quarterly, invoicing the City for all services, including the guaranteed flat rate, daily bed rates, booking fees, and any non-routine health care expenses not billed directly to the City. Within forty-five (45) days after receipt of a timely billing invoice, the City shall pay the full amount billed (reduced by the applicable monthly amounts previously paid toward the guaranteed flat rate) or withhold a portion thereof and provide the County written notice specifying the total amount withheld and the ground(s) for withholding such amount, together with payment of the remainder of the amount billed (if any amount remains). If the County does not provide timely billings and instead provides more than one bill during the same month, the City shall have additional time to respond,namely an added forty-five (45) days for each late billing; for example, if the County transmits two • (2)bills during the same month, the City shall have ninety(90) days from the latest dated bill to respond to both bills. Account balances overdue thirty (30) days or more will be subject to a service charge of 1%per month(12% per annum). Should collection become necessary, the City will pay all collection costs associated with late payments. Withholding of any amount billed shall constitute a dispute, which shall be resolved in accordance with Section 19. i. Charges for services rendered shall be made as they accrue each quarter and shall be substantiated with documentation. In conjunction with each quarterly invoice, the County agrees to provide the City with quarterly reports providing a tally of the total inmate days used for the quarter and documenting the names of all City Inmates held in the Jail that quarter, the names of all City Inmates held in other facilities on behalf of the County that quarter, the number of inmate days attributed to each City Inmate, and all active case numbers assigned to each City Inmate, referencing the reason for custody. 6. HEALTH CARE AND ASSOCIATED COSTS (a) Health Care Services. Inmates shall receive medical, mental health, and dental treatment when medically necessary to safeguard their health while in custody as required by law. Upon transfer of custody of a City Inmate to the County, the County will provide or Page 6 of 16 arrange for the City Inmate to receive necessary medical, mental health, and dental services in accordance with applicable law and Jail standards. (b) Inmates' Ability to Pay. As required by RCW 70.48.130(4), the County, as part of the screening process upon booking or preparation of a City Inmate into the Jail, shall identify general information concerning the inmate's ability to pay for health care, including insurance or other medical benefits or resources to which an inmate is eligible or entitled. The inmate shall be evaluated for Medicaid (or its equivalent) eligibility and, if deemed potentially eligible, enrolled in the program. This information shall be made available to the City and to any provider of health care services, among others. Nothing in this Agreement prohibits or otherwise restricts the City from conducting its own evaluation of a City Inmate's ability to pay for health care, including but not limited to Medicaid eligibility, or from enrolling City Inmates in appropriate programs. (c) Cost of Routine Health Care. As between the City and the County, the County shall be responsible for the costs of providing City Inmates with routine health care. Such health care will include those health care services routinely delivered within the facility at normal cost by County staff, contracted practitioners, or nursing staff. (d) Cost of Non-Routine Health Care. As between the City and the County, the City shall be responsible for the costs of providing City Inmates, and inmates confined as part of the guaranteed daily 7 beds, with emergency, exceptional, or non-routine necessary health care. Non-routine necessary health care shall include practitioner-ordered health care or medical services delivered to City Inmates outside of the facility, specialized care provided by non-contract health care providers in or out of the facility, emergency treatment, including EMS and the local hospital emergency department, and related emergency or specialized medical transportation costs. However, the County shall be responsible for the payment of non-routine health care costs when City Inmates are assaulted while in the County's custody, unless a City Inmate instigates the action where he or she is injured,or when those costs are incurred as a result of conditions in the Jail. i. Notice. Except in situations deemed an emergency by the County, the County shall notify the City prior to a City Inmate receiving medical, mental health, or dental services from an outside provider or institution, and upon request will work with the City to investigate the possibility of release from custody. In emergency situations, the County shall notify the City, as soon as reasonably possible, when the County becomes aware that a City Inmate is in need of emergency care. ii. Change in Custody. When health care or medical services are delivered to a City Inmate outside of the facility, the County shall be responsible for the first four(4) hours of off-site custody. Following notice from the County, the City shall assume custody of the inmate at the start of the 5th hour. iii. Billing. The City shall be billed directly by the medical care provider(s) or institution(s) for all non-routine health care costs. However, if a circumstance arises where direct billing is prohibited by law or otherwise not possible, then those non-routine health care costs will be billed in the same manner and subject Page 7 of 16 to the same requirements and rights as quarterly invoices for inmate housing provided in Section 5(g). When the County receives invoices from third-party medical institutions or offsite providers for services provided to any City Inmates, the County shall send those invoices to the City as they are received by the County, including invoices received for non-routine health care expenses incurred for a shared inmate as described in Section 5(c). (e) Felony Offenders and Allocation. The City is obligated to pay for non-routine health care costs, as described above. In addition, the City shall be responsible for non-routine healthcare costs for inmates arrested and incarcerated by a City law enforcement officer on a felony offense, until that charge is filed in Superior Court. Health care costs for persons held under charges or sentences from multiple jurisdictions including the City shall be allocated as provided in Section 5(c). (f) Cost Reduction Efforts. The County agrees to utilize existing agreements with medical practitioners and organizations to mitigate medical costs, to make its best efforts to negotiate additional favorable agreements, and to seek out all eligible third-party reimbursement for medical costs (including health or auto insurance, DSHS/Medicaid, and/or the State of Washington), in the same manner and to the same extent as the County does for offenders held on its own charges. Specifically regarding prescription medication, the County agrees to use the DOC Formulary, whenever possible, when it or its agents prescribes medication to City Inmates. 7. TRANSPORTATION OF CITY INMATES (a) In-Person Court Appearances. The City will provide transportation for City Inmates to and from the Mason County Jail for all in-person Municipal Court appearances on City charges. Consistent with Section 7(b), if the County is housing a City Inmate in an off- site location, the County will transport the inmate to the Mason County Jail pending pick- up by the City. The City will notify the County no later than 2 p.m. the day before a City Inmate has a scheduled court appearance, unless the City Inmate was incarcerated after 2 p.m. and is required to appear in court by the close of business the next day. (b) Alternative Housing. The County is responsible for transporting City Inmates to and from any alternative housing facilities the County uses to place City Inmates pursuant to Section 3(d). The City will not reimburse the County for any costs associated with such transportation. However, in the event that a City Inmate needs to be transported for an in- person court appearance and the City did not provide timely notice, the City will be responsible for the costs of transportation. If the County fails to timely transport a City Inmate from any alternative housing facilities, the County will reimburse the City for any staffing and fuel costs incurred in transporting the City Inmate. (c) Additional Transports. For additional transportation by the County required by court order or made at the City's request, the City shall reimburse the County for staffing and fuel costs associated with the City Inmate's transport. Such transports shall be approved by the City prior to the transport, and the County may agree to permit the City to provide partial staffing for the transport in order to reduce costs. In the event that the City Page 8 of 16 requests release of a City Inmate to either the City or another jurisdiction, the inmate will be transported by the City or another jurisdiction or by the County at City expense, except that the County shall be responsible for first returning the inmate to the Jail if the inmate is being held in an alternative housing facility pursuant to Section 3(d). 8. TRANSFER OF CUSTODY FROM THE CITY TO THE COUNTY (a) Arrest Warrant or Citation. City law enforcement officers placing an arrested person in the custody of the County shall, in every instance, furnish an arrest warrant, probable cause affidavit, citation, or other charging document to the County's receiving officer on duty. (b) Commencement of Custody by County. A City Inmate shall be deemed transferred to the custody of the County when Corrections Officers from the Sheriff's Office take physical control of the inmate and accept lawful charging documents. (c) Right to Refuse an Inmate. The County shall have the right to refuse custody of a City Inmate under any one of the following circumstances: i. Lack of Appropriate Records. The County may refuse custody of an inmate until the City has delivered copies of any records pertaining to the inmate's incarceration by the City. If a City Inmate has received or refused medical,mental health, or dental treatment from the City before confinement in the Jail, the City shall provide to the County written verification of any authorization of or refusal to authorize care or treatment for such inmate. If the County requests additional information regarding records, the parties shall mutually cooperate to obtain such information. In the absence of documentation and information satisfactory to the County,the receiving officer may refuse to accept custody of the City Inmate. ii. Pending Medical Needs. The County shall have the right to refuse to accept any City Inmate who, at the time of presentation at the Jail for initial confinement, appears in need of medical, psychiatric, or dental attention, until the City has provided necessary medical,mental health, or dental treatment to the inmate. (d) Inmate Property. A City Inmate's property shall be limited to the amount that can be stored in a locker. City law enforcement officers delivering a City Inmate to the County's custody shall be responsible for ensuring property allowed to be transported with the inmate is properly packaged. 9. INMATE RIGHTS AND PROGRAMS (a) Early Release Credit and Discipline. City Inmates confined under this Agreement shall earn early release credits under the policies and rules prescribed by the County and state law for all inmates at the Jail. The County shall maintain and manage City Inmate disciplinary issues and will administer sanctions as per facility rules. No discipline prohibited by federal or state law will be permitted. The disciplinary policies and rules of the Jail will apply equally to inmates confined pursuant to this Agreement and to those Page 9 of 16 otherwise confined. If the County finds removal of earned early release credits is appropriate, the County will provide the City with hearing results and remove earned early release credits. (b) Programs. The County shall provide City Inmates with access to all educational, recreational, and social service programs offered at the Jail under the terms and conditions applicable to all other inmates in the Jail. 10. UNUSUAL CIRCUMSTANCES In the event of one of the following circumstances, the City's Police Chief or an on-duty Shelton Police Department Supervisor shall be promptly notified by telephone with a follow-up notification in writing. (a) Escape. In the event of a City Inmate's escape from the County's custody, the County will have the primary authority to direct the investigation and to pursue the inmate within its jurisdiction. Costs related to the investigation and pursuit within its jurisdiction will be the responsibility of the County. The County will not be required to pursue and return an escaped City Inmate from outside the County, except if the County relocates an inmate to another jurisdiction's facility outside of the County, then the County must ensure the other jurisdiction investigates and pursues the escaped inmate. (b) Death. In the event of a City Inmate's death in the Jail, the Sheriff's Office and the • Mason County Coroner will investigate the circumstances. In the event of a City Inmate's death in another jurisdiction's facility following relocation by the County, the County must ensure the other jurisdiction investigates the circumstances. The City may, if it wishes, join in the investigation and receive copies of all records and documents in connection with the investigation. The County shall, subject to the authority of the Mason County Coroner, follow the written instructions of the City regarding the disposition of the body. Such written instructions shall be provided within three (3)working days of the City's receipt of the notice of death. The City shall be responsible for expenses related to necessary preparation of the body and transport charges. With written consent from the City,the County may arrange burial and matters related or incidental thereto, and the City shall pay such expenses. This paragraph deals with relations between the parties of this Agreement and is not intended to relieve any relative or other person from responsibility for the disposition of the deceased or associated expenses. (c) Catastrophe. In the event of any catastrophic condition presenting, in the sole discretion of the County, an imminent danger to the safety of the inmate(s), the County shall exercise all reasonable care for the safekeeping and custody of such inmates(s) and shall notify the City of the whereabouts of City Inmates in the event relocation was required. 11. CITY ACCESS TO FACILITY AND INMATES (a) Access to Facility. City personnel shall have the right to inspect, at mutually agreeable times, the Jail in order to confirm the Jail maintains standards acceptable to the City and City Inmates are treated appropriately. Page 10 of 16 (b) Access to Inmates. City personnel, including law enforcement officers, prosecutors, and others, and criminal defense attorneys shall have the right to interview inmates at reasonable times within the Jail, subject only to necessary security rules. City personnel and criminal defense attorneys shall be afforded use of Jail interview rooms in equal priority with any other department, including the County. 12. RECORD KEEPING (a) Type and Form of Records. The County agrees to maintain a system of record keeping relative to the booking and confinement of each City Inmate consistent with the record keeping by the County for all other inmates and in accordance with all statutory requirements. The County shall keep records of all medical, mental health, or dental services it or its agents provides to an inmate. Upon resumption of custody by the City, and in accordance with applicable law, the City shall receive a copy of a City Inmate's medical, mental health, or dental records held by the County or the contract medical provider for the County. (b) City Access to Records. The County shall make copies of records available to the City within five (5) days of the City's request or as otherwise agreed. In the event that a release of records is expressly prohibited by applicable law concerning the confidentiality of medical records (including the federal Health Insurance Portability and Accountability Act, "HIPAA"), the County agrees that it will enter into a business associate agreement under the HIPAA as necessary to implement the intent of this Agreement. 13. INDEMNIFICATION (a) Indemnification of City. The County shall indemnify and hold harmless the City, its officers, agents, and employees from and against all claims, actions, suits, liability, losses, costs, expenses, and damages of any nature whatsoever, including but not limited to costs and reasonable attorney's fees, by reason of or arising out of any intentional or negligent act or omission of the County,its officers, agents, or employees. (b) Indemnification of County. The City shall indemnify and hold harmless the County, its officers, agents, and employees from and against all claims, actions, suits, liability, losses, costs, expenses, and damages of any nature whatsoever, including but not limited to costs and reasonable attorney's fees, by reason of or arising out of any intentional or negligent act or omission of the City, its officers, agents, or employees. (c) Joint Liability. To the extent that any claims, damages, losses, and expenses are caused by the concurrent negligence or intentional acts of either of the parties, its officers, agents, or employees, the other party's indemnification obligation hereunder shall be limited to that party's proportionate share of liability as determined by a court of competent jurisdiction or as agreed to by the parties to this Agreement. 14. LEGAL STATUS Page 11of16 (a) No Separate Legal Entity. This Agreement is executed in accordance with the authority of Chapter 39.34 RCW. It is not the intention of the parties to create a new or separate legal entity by this Agreement. This Agreement does not establish or create a joint venture or partnership between the parties, and no party shall be responsible for the liabilities and debts of the other party. (b) Independent Contractor. In providing services to the City under this Agreement, the County is an independent contractor and County officers, agents, and employees are not employees of the City for any purpose, including responsibility for any federal or state tax, industrial insurance, or Social Security liability. No provision of services under this Agreement shall give rise to any claim of career service or civil service right that may accrue to a City employee under any applicable law,rule, or regulation. 15. INSURANCE (a) Insurance Requirement. Each party shall obtain and maintain liability coverage in minimum liability limits of Two Million Dollars ($2,000,000) per occurrence and Three Million Dollars ($3,000,000) in the aggregate for its conduct creating liability exposures related to confinement of inmates, including general liability, errors and omissions, auto liability, and police professional liability. The insurance policy or policies shall provide coverage for those events that occur during the term of the policy, despite when the claim is made. (b) Certificate of Insurance/Proof of Coverage. Each party to this Agreement agrees to provide the other with evidence of insurance coverage in the form of a certificate or its equivalent from a solvent insurance provider confirming coverage from a solvent insurance pool that is sufficient to address the insurance obligations set forth above. 16. EFFECTIVE DATE AND DURATION (a) Effective Date. This Agreement shall be effective when both parties have duly executed this Agreement. Prior to its entry into force, this Agreement must be filed with the Mason County Auditor or, alternatively, listed by subject on the County's or the City's website or other electronically retrievable public source. Once this Agreement becomes effective, it shall replace and supersede any and all previous agreements between the parties regarding use of the Jail. (b) Duration. This Agreement shall continue through December 31, 2018, unless terminated earlier in accordance with the provisions of this Agreement. At the end of the term, if neither party gives notice of termination, this Agreement shall automatically renew in one (1) year increments from January 1 through December 31. Nothing in this Agreement shall be construed to make it necessary for the City to continuously house inmates with the County. Page 12 of 16 17. TERMINATION (a) Notice. Termination of this Agreement by either party may be accomplished on ninety (90) days' written notice to the other party and to the Washington State Office of Financial Management as required by RCW 70.48.090 stating the grounds for said termination and specifying plans for accommodating the affected prisoners. (b) Termination by County. In the event of a notice of termination from the County, it shall be the County's obligation to transport the City Inmates at its own expense, on the effective date of such termination. Until such removal, the parties shall retain all rights hereunder, notwithstanding such termination, until all City Inmates are removed or released from the County's custody. (c) Termination by City. In the event of a notice of termination from the City, it shall be the City's obligation to transport the City Inmates at its own expense, on or before the effective date of such termination. Until such removal, the City shall pay the daily rate compensation and costs set forth herein related to inmate housing and services, plus an additional five dollars ($5.00) per inmate for every 24-hour period or part thereof that a City Inmate remains in the Jail; and the parties shall retain all rights hereunder, notwithstanding such termination, until all City Inmates are removed from the Jail. (d) Effect on Guaranteed Flat Rate Payments. Effective upon termination, the City shall no longer be responsible for paying any subsequent monthly installments of the guaranteed flat rate remaining in the year. For example, notice provided on July 1 to terminate as of October 1 would mean that the City has zero (0) beds reserved beginning October 1 and is, therefore, relieved from making any flat rate payment for any bed days in October, November, or December. 18. SEVERABILITY,SURVIVAL,AND NON-WAIVER (a) Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid by a court of competent jurisdiction, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition or application. To this extent and purpose the terms and conditions of this Agreement are declared severable. (b) Survival. The provisions of Sections 13, 18, 19, and 20 shall survive the termination of this Agreement. (c) Non-Waiver. No waiver of any right under this Agreement shall be effective unless made in writing by an authorized representative of the party to be bound thereby. Failure to insist upon full performance on any occasion shall not constitute consent to or waiver of any continuation of nonperformance or any later nonperformance; nor does payment of a billing or continued performance after notice of a deficiency in performance constitute acquiescence thereto. Page 13of16 19. GOVERNING LAW,DISPUTE RESOLUTION,AND VENUE (a) Governing Law. The parties hereto agree that, except where expressly provided otherwise, the laws and administrative rules and regulations of the State of Washington shall govern in matters relating to this Agreement and an inmate's confinement under this Agreement. (b) Dispute Resolution. Either party may notify the other in writing of a dispute involving the interpretation or execution of the Agreement. Within thirty (30) days of this notice, the parties shall meet to resolve the dispute. If the dispute is not resolved, then at the request of either party, it shall be referred to non-binding mediation. The mediator will be selected in the following manner: The City shall propose a mediator and the County shall propose a mediator; in the event the mediators are not the same person, the two proposed mediators shall select a third mediator who shall mediate the dispute. Alternatively, the parties may agree to select a mediator through a mediation service mutually acceptable to both parties. The parties shall share equally in the costs charged by the mediator(s) or mediation service. If mediation is not successful in resolving the dispute, either party may seek court action. (c) Waiver of Arbitration Rights. Both parties acknowledge and agree that they are familiar with the provisions of RCW 39.34.180(3) and that of their own free will they hereby expressly waive any and all right to arbitrate the level of compensation for incarceration services charged under this Agreement, or any renewal thereof, that either party may possess under RCW 39.34.180(3). Instead, such issues shall be resolved as disputes in accordance with Section 19(b). The parties further agree that such level of compensation and all other issues related to the purpose of this Agreement will only be as agreed to • herein or as otherwise agreed to in a writing executed by the parties or ordered by a court of competent jurisdiction. (d) Venue. The parties agree that any action relating to this agreement shall be instituted in accordance with RCW 36.01.050 and Chapter 4.12 RCW. 20. NO THIRD-PARTY BENEFICIARIES This Agreement is not intended to benefit any person, entity, or municipality not a party to this Agreement, and no other person, entity, or municipality shall be entitled to be treated as a beneficiary of this Agreement. This Agreement is not intended to nor does it create any third- party beneficiary or other rights in any third person or party. 21.NON-DISCRIMINATION POLICY The County and the City agree not to discriminate in the performance of this Agreement because of race; color; national origin; sex; sexual orientation; age; religion; creed; marital status; disabled or Vietnam-era veteran status; the presence of any physical, mental, sensory handicap; or any other status protected by law. Page 14 of 16 22.MAILING AND CONTACT ADDRESSES All written notices, reports, and correspondence required or allowed by this Agreement shall be sent to the following: County: Mason County Jail Attn: Chief Deputy of Corrections P.O. Box 1037 411 North 4th Street Shelton,Washington 98584 Facsimile: (360)427-9197 Telephone Number: (360) 427-9670 Ext. 369 City: City of Shelton Attn: Court Administrator/Jail Contract Administrator 525 West Cota Street Shelton, Washington 98584 Telephone Number: (360)426-9772 Ext. 0 BOARD OF COMMISSIONERS CITY OF SHELTON,WASHINGTON MASON COUNTY,WASHINGTON DATE: DATE: I V) MU 7-� 01- Kevin Shutty, Commissioner Gary Cronc , Mayor Ten-i J f eys Commissioner Kevin Dorcy, Commissioner 1 rcxl� AfIti nr14&w 4 Randy Neatherlin, Chair Kath Mctkowell, Commissioner Attest: Attest: Melissa Drewry, Clerk of the Board Jame Ogg, City - e Approved as to Form and Content: Approved as to Form and Content: Casey Sv sbury,Mason Cou Theriff Kristin French, City Attorney Tim tehead, Chief Deputy Prosecuting Attorney Page 15 of 16 Appendix A Costs and Fees 1. Guaranteed Beds In return for the County's housing of a guaranteed seven inmate beds per day per year(2555 inmate bed days), the City shall pay the County a flat rate fee of$260,610 per year(the equivalent of approximately 21,717.50 per month)billed quarterly in the amount of $65,152.50,which is equivalent to the rate of$102.00 per bed/per day. 2. Additional Beds In Addition to the seven (7) guaranteed inmate bed per day, the County may agree to house additional City Inmates on a given day, so long as there are adequate beds available in the Jail. However, if the City uses more than 2,555 inmate bed days in a given year, the County will bill each additional inmate bed day at the jail rate of$102.00 per bed/per day. 3. Exceptional Bookings In the event that there are available beds per this contract, and an arrest is made by a Shelton Police Officer for an offense that is not a misdemeanor or municipal court warrant, such as: fresh felony arrest, warrant arrest from any agency or court outside of Shelton Municipal, or other lawful arrests that are deemed a risk to public safety, the Shelton Police Officer may book the subject in the Mason County jail using the available bed space. This shall only apply to two (2) of the seven (7) contracted beds. The arrest and subsequent booking must have prior approval from the Chief of Police or his designee. All other terms of the Original IGA shall apply to these"exceptional"bookings. 4. High Needs Inmates "High needs inmates" means those who require extra staffing to adequately and safely supervise either because they present a danger to staff or other inmates or because of significant medical or mental health concerns. Upon an inmate being designated as high needs, the jail staff shall make notification to Municipal Court. City Inmates classified as "high needs inmates" shall be counted in the City's guaranteed daily allotment of 7 beds. These high needs inmates will be billed at an additional daily rate of$23.00 totaling, $125.00 per bed/per day. The additional daily rate shall be billed on a quarterly basis. 5. Booking Fees The City agrees to pay the County forty dollars ($40.00) for each administrative booking. If an offender is being booked on charges from multiple local jurisdictions, the booking fee will be split evenly between those jurisdictions to the extent possible. The booking fee is intended to compensate the County for the costs of registering, fingerprinting,photographing, and initial screening and examining of persons presented for confinement. Administrative bookings are those which are temporary in nature, where the inmate does not get housed in general population within the facility, and does not occupy one of the 7 contract beds. The administrative booking fee shall only apply to administrative bookings as defined herein. Page 16 of 16 Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ross McDowell Action Agenda X Public Hearing Other DEPARTMENT: Facilities EXT: 806 COMMISSION MEETING DATE: 04/10/2018 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: 04/02/2018, 03/19/2018 BRIEFING PRESENTED BY: Ross McDowell / Frank Pinter [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Addendum of the Rental Contract for the Mell Chev Building for Facilities, Sheriff's Office Evidence and Mason County SAR. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In April of 2015 Mason County entered into a rental contract with Elizabeth Mell for the building lease of the Mell Chev building (305 South 1st Street, Shelton) for a term of three years with the option to extend for 5 years with a cost escalator not to exceed 10%. Mason County Support Services would like to utilize that option to secure another 5 year contract/lease with Elizabeth Mell for the Mell Chev building. Through conversations with Elizabeth Mell she has agreed to extend the contract/lease for 5 years under the following conditions: Elizabeth Mell proposed the following cost escalator; yearly increase of 5% starting on May 1, 2019 (proposed increase will be $100 per month/per year). 2019 = $1900 per month 2020 = $2000 per month 2021 = $2100 per month 2022 = $2200 per month 2023 = $2300 per month Elizabeth Mell also proposed that the rest of the Lease Agreement remain as originally stated with an additional 5 year option to renew with the same conditions and cost escalator not to exceed 10%. H:\Facilities& Parks\Facilities\Mell's Chev\Commission Agenda Item Summary Mell's Chev 04-02- 2018.doc Attachment A BUDGET IMPACTS: The 5 year contract/lease of the Mell Chev building for Facilitates, Sheriff's Office evidence and Mason County SAR will have a budget impact would be increase of $1,200 per year compounded throughout the length of the lease ending in 2023. RECOMMENDED OR REQUESTED ACTION: Mason County Support Services recommends that we enter into this Addendum of the 5 year rental contract for the Mell Chev Building to extend our lease from May 1, 2018 to through May 1, 2024. ATTACHMENTS: 1. Draft Addendum of the Rental Contract with Elizabeth Mell for 305 South 1st Street, Shelton. H:\Facilities& Parks\Facilities\MeII's Chev\Commission Agenda Item Summary McII's Chev 04-02- 2018.doc EXTENSION OF RENTAL CONTRACT WITH ELIZABETH MELL FOR RENTAL OF MELL CHEV BUILDING Mason County desires to extend the rental contract with Elizabeth Mell that was entered into on May 1, 2015 for the property located at 305 South 1st Street,Shelton (Mell Chev Building).The original contract has an option for a 5 year extension with a cost escalator not to exceed 10% The County desires to execute the option of a 5 year rental contract with the following agreed upon rent schedule: Year starting May 1, 2019 = $1900 per month Year starting May 1, 2020 = $2000 per month Year starting May 1, 2021 = $2100 per month Year starting May 1, 2022 = $2200 per month Year starting May 1, 2023 = $2300 per month All other provisions of the rental contract remain the same. Dated this day of , 2018 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin,Chair ATTEST: Clerk of the Board Terri Drexler,Commissioner APPROVED AS TO FORM: Tim Whitehead, Chief DPA Kevin Shutty,Commissioner Elizabeth Mell, Owner 305 South 1st Street,Shelton (Mell Chev Building) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Bart Stepp, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 207 COMMISSION MEETING DATE: April 10, 2018 Agenda Item # Z. to BRIEFING DATE: April 9, 2018 BRIEFING PRESENTED BY: Bart Stepp [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Tacoma Lift Station Replacement Pump BACKGROUND: One of the pumps at the Tacoma Lift Station for the North Bay Sewer System has failed. Whitney Equipment Company inspected the pump and determined that the pump would need to be replaced (the existing pump and motor is a 100 HP Fairbanks Morse). Public Works received two quotes. A quote for a 72 HP Flygt pump from Whitney Equipment that was $45,000, not including installation and another from Granich Engineered Products, Inc., which supplies Fairbanks Morse pumps, that was $37,747 for a new 75 HP pump that includes installation costs. Looking at the head and flow requirements we were able to lower the HP of the pump which lowered the cost for both units. BUDGET IMPACTS: The cost of the new pump is $37,747 plus tax. This pump needs replaced and this is the best option. Fund #403, North Bay Sewer, would pay for the pump. No general fund money would be used on the purchase. RECOMMENDED ACTION: Recommend the Board approve the purchase of a new pump from Granich Engineered Products, Inc. to replace a failed pump at the Tacoma Lift Station for the North Bay Sewer System. ATTACHMENT(S): Granich Tacoma Pump Quote Whitney Tacoma Pump Quote Granich Engineered Products, Inc. ►►► PENTAIR 1313 South 96th Street Seattle,WA 98108 FAIRBANKS NIJHUISTM (206)315-2940 Fax: (206-315-2939 Quote, Rev 1 Authorized Municipal Representative Fairbanks Pumps To: Mason County Utilities Date: March 21, 2018 Attn: Bart Stepp From: John Hayes SUBJECT: TACOMA LIFT STATION / FAIRBANKS 4" 5435MV W/ INSTALLATION LABOR QUANTITY ONE (1) FAIRBANKS 4" 5435MV QUICK-SHIP SUBMERSIBLE, SIMILAR TO SN# 184818, INCLUDES: • 75 HP, 1800 RPM, 460/3/60, 15-MINUTE IN-AIR, 25' POWER/CONTROL CORDS • DYNAMIC BALANCED IMPELLER W/SS IMPELLER FASTENER AND WEAR RINGS • SILICON CARBIDE INNER AND OUTER MECHANICAL SEAL FACES • SANDBLAST AND COAL TAR EPDXY COATING • DEDUCT BASE ELBOW(INCLUDES GUIDE BRACKET ON PUMP) • KELLUM GRIPS LABOR INCLUDES: • BOOM TRUCK FOR REMOVAL OF OLD PUMP AND INSTALLATION OF NEW PUMP • LABORER TO FACILITATE REMOVAL AND INSTALLATION/ NON-CONFINED SPACE ENTRY • ELECTRICIAN TO DISCONNECT/RECONNECT LEADS • ALL BASED ON PREVAILING WAGES • NOT INCLUDED: VAC TRUCK CLEANING OF WETWELL PRIOR TO WORK TOTAL COST, LABOR AND FREIGHT INCLUDED (taxes not included): $37,747.00 NOTE: This is based on a 1-time trip in an 8 hour day to complete the project. Any unforeseen problems beyond this scope that push either into overtime or another trip will be at additional charges. REVISED PUMP PERFORMANCE: 1000 GPM @ 180' TDH, ONE PUMP OPERATING 550 GPM EACH @ 210' TDH, BOTH PUMPS OPERATING TERMS: NET 30 DAYS, PER ATTACHED John Hayes Granich Engineered Products, Inc. Granich Engineered Products, Inc. Cell. 360-481-4801 E-mail:johnh@granich.com GEP INC.TERMS AND CONDITIONS OF SALE The sale of any service or goods ordered by the customer is expressly conditioned upon the terms and conditions contained herein.Any additional or different terms and conditions set forth in the customers purchase order or similar communication are objected to and will not be binding upon Granich Engineered Products,Inc.(hereinafter referred to as"GEP").Authorization by the customer,whether written or oral,to furnish services or goods or the acceptance of services or goods by the customer constitutes acceptance of these terms and conditions. 1.WARRANTY (a) Service:GEP warrants to the customer that services and incidental goods sold will be free from defects in materials and workmanship and will conform to any mutually agreed upon specifications.Subject to paragraph 2 below,GEP will correct any such defect by re-performing any defective portion of the service furnished and repairing or replacing,at GEP's sole option, non-conforming goods.GEP warrants that any sale of service performed on equipment is limited to the scope of work which was performed by GEP for workmanship and Materials which GEP provided for a period of 60 days from the date of shipment with freight prepaid to our repair shop unless otherwise specifically specified by a mutually acceptable written contract between GEP and its customer. (b) Sales of New Equipment:GEP warrants that any sale of new equipment manufactured by others will conform to the description stated.The written warranty of manufacturer,if any,is hereby assigned and transferred to the customer.Except for the manufacturer's warranty,if any,goods manufactured by others are sold by GEP AS IS. (c) Warranty on rental:GEP warrants only that rental equipment,when delivered,is in good operating condition.If the equipment is not in good operating condition due to no fault of the customer and the customer notifies GEP Promptly,GEP shall thereupon(at its option)either repair the equipment or rent replacement equipment,subject to availability.Transportation and incidental expenses will be borne by the customer. (d) No Warranty of fitness:GEP makes no warranty as to fitness of any goods or services for a particular purpose.GEP's sole obligation is to supply goods or perform services as specified by the customer.Without limiting the generality of the foregoing,GEP makes no warranty regarding the performance or durability of any equipment in salt or sea water applications.(e)EXCLUSIVE WARRANTY: THE WARRANTIES SET FORTH ABOVE ARE EXCLUSIVE AND ARE IN LIEU OF ANY WARRANTY OF MERCHANT ABILITY. FITNESS FOR A PARTICULAR PURPOSE OR OTHER WARRANTY OF QUALITY,WHETHER EXPRESS OR IMPLIED,GEP'S REPAIR OR REPLACEMENT OF DEFECTIVE MATERIALS OR WORKMANSHIP FOR THE PERIOD OF TIME PROVIDED ABOVE SHALL CONSTITUTE FULFILLMENT OF ALL LIABILITIES OF GEP TO THE CUSTOMER WITH RESPECT TO OR ARISING OUT OF THE GOODS,WHETHER BASED ON CONTRACT,NEGLIGENCE,STRICT LIABILITY,PRODUCT LIABILITY OR OTHERWISE. (e) No Authority to Make Express Warranties:No agent of GEP except the president and executive vice-president has the authority to make express warranties on behalf of the corporation.No express warranty shall be enforceable against GEP unless it is in writing, signed by the president or executive vice-president. 2.PROCEDURE FOR WARRANTY CLAIMS GEP shall not be responsible for any warranty work unless written notice of claim is delivered to GEP within 60 days of the date of delivery to customer and customer delivers the goods to GEP,freight prepaid. 3.LIMITATIONS OF LIABILITY (a) GEP's liability on all claims of any kind,whether based on contract,indemnity,warranty,tort(including negligence),strict liability or otherwise,for loss or damage arising out of,connected with,or resulting from the contract,or from the performance of breach thereof,or from any goods or services covered by or furnished under the contract or any extension or expansion thereof(including remedial warranty efforts),shall in no case exceed the greater of either(1)$5,000 or(2)the contract price of a lump sum contract or the price of work completed if the contract is being performed on a cost-type basis.Except as to title to any goods furnished,all such liability shall terminate upon the expiration of the warranty period specified in the article entitled'Warranty"above. (b) In no event,whether based on contract,indemnity,warranty,tort(including negligence),strict liability or otherwise,shall GEP,its employees and suppliers be liable for special,incidental,exemplary or consequential damages including,but not limited to,loss or profits or revenue,loss of use of any property,cost of capital,cost of substitute equipment,facilities or services downtime costs,or claims from the customer's customers.If the customer is furnishing GEP's goods or service to a third party by contract,the customer shall obtain from such third party a provision affording GEP and its suppliers the protection of this and the preceding paragraph 3(a). 4.EXCUSABLE DELAYS (a) GEP shall not be liable for delay due to causes beyond its reasonable control:acts of god acts of the customer;prerequisite work by others:acts of civil or military authority:government priorities;fires;strikes or other labor disturbances;floods;epidemics;war;riot; delays in transportation or car shortages;inability to obtain or delays in obtaining,due to causes beyond its reasonable control, suitable labor,materials,or facilities:or additional repairs not reasonable foreseen in the original work.In the event of any such delay,the time of performance shall be extended for a period equal to the time lost by reason of the delay. (b) In the event GEP is delayed by acts of the customer or by prerequisite work by other contractors or suppliers of the customer,GEP shall be entitled to an equitable price adjustment in addition to extension of the time of performance. 5.CHANGES.DELETIONS AND EXTRA WORK The customer,without invalidating the contract,may make changes by altering,adding to or deducting from the general scope of the work, the contract price being adjusted accordingly.All such work shall be executed under the conditions of the contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change.If the parties agree upon a price adjustment at the time of the change,it shall be reduced to writing and signed by both parties.In the absence of such written agreement, GEP shall be entitled to price adjustment which results in a price for the work done or goods supplied sufficient to pay GEP's cost(including an allocable share of overhead)and to provide a reasonable profit margin. 6.CUSTOMER WARRANTY OF SPECIFICATIONS In any case where the customer provides specifications for the fabrication of any part or parts,the customer warrants the adequacy of the specifications.Further,the customer warrants that GEP's fabrications of such part or parts will not infringe upon any patent and agrees to indemnify GEP and to hold GEP harmless from any liability arising from any claims of patent infringement. 7.SALES AND SIMILAR TAXES In addition to the price herein,the customer shall pay,or reimburse GEP for,the gross amount of any present or future sales,use, excise,value-added or other similar tax applicable to the sale or furnishing of any services or goods hereunder, or to their use by the customer. 8.DELIVERY Unless otherwise specified,delivery of new equipment will be f.o.b.factory.Delivery of used equipment or equipment serviced by GEP will be f.o.b.GEP's shop.All risk of loss shall pass to customer when delivered to a common carrier or to customers agent. 9.PAYMENT AND SECURITY FOR PAYMENT (a) Payment terms are net 30 days from date of shipment or from the date the customer is notified that the goods are ready to ship, whichever is earlier. (b) Customer agrees to pay such invoices timely without set-off for claims arising from other transactions. (c) If at any time before delivery GEP reasonably believes that customer may be financially unable to perform,GEP may require full or partial advancement payment and suspend performance until such payment is received.If payment is not received,GEP may terminate this contract and recover termination charges insufficient in amount to pay GEP's costs(including an allocable share of overhead)and a reasonable profit margin. (d) Customer hereby grants to GEP a security interest in any good sold or serviced hereunder.Customer authorizes GEP to file this contract as a financing statement. (e) For work performed in GEP shop,GEP,at its option,may retain possession of goods ordered or services under the contract until its charges for such goods or services are paid.GEP may,upon not less than seven days written notice by certified mail to the customer at the customers last known address,sell the goods at public or private sale and apply the net proceeds to GEP's charges. 10.PRICING Due to possible material shortage and price adjustments,all prices quoted by GEP for new equipment or parts are subject to change without notice and may be increased if GEP's suppliers increase the price GEP must pay for such new equipment or parts.In such case, the actual increase shall be passed on to the customer under this contract.Whenever possible,price protection and firm deliver commitments will be secured by GEP. 11.ROUTING Routing of all goods sold by GEP is subject to GEP's sole discretion unless otherwise agreed upon in writing by GEP. 12.CANCELLATIONS The customer may cancel this order only upon written notice to GEP and payment to GEP of reasonable cancellation charges as determined by GEP. 13.RETURNED GOODS Written permission must be obtained from GEP before the customer returns any material for any reason.Material returned for credit will be subject to GEP inspection.All returned new equipment shall be in new condition in original cartons and packing.All returns will be subject to a restocking charge of not less than 15%of the price of such goods at the time of original shipment.All materials returned must be shipped to GEP transportation charges prepaid.Products which are obsolete or on special order are not returnable. 14.HAZARDOUS MATERIALS Hazardous materials shall be removed from all equipment entering GEP's premises,whether being returned or sent in for service.Any cost of disposal of such material shall be borne by the customer as a charge additional to the price quoted unless such disposal was specifically included in the price quotation. 15.ATTORNEY'S FEES,GOVERNING LAW In the event it becomes necessary to put this account into the hands of an attorney to enforce collection of any amount due GEP, customer agrees to pay all necessary costs and reasonable attorney's fees. Customer agrees that any legal proceeding arising out of this contract shall be filed in King County Superior Court.This contract shall be governed by Washington law. 16.COMPLETE AGREEMENT This contract contains the complete agreement between the parties,and no modification,amendment,revision,waiver or other change will be binding on GEP unless assented to in writing by GEP's authorized representative.An oral or written representation,warranty, course of dealing or trade usage not contained or referenced herein will not be binding on GEP.The invalidity,in whole or part,of any of the foregoing articles or paragraphs of the contract will not affect the remainder of such article or paragraph or any other article or paragraph of the contract.' November 1,2004 GEP Terms of Sale 444 WECI Whitney Equipment Company, Inc 16120 Woodinville-Redmond Road Suite 3 Woodinville, WA 98072 www.weci.com 800-255-2580 Quote#: 27592 Date: 2/27/18 To: Mason County PUD From: Attn: Bart Stepp Whitney Equipment Company Phone: 360-407-8369 Laura Haggard Email: bstepp@co.mason.wa.us Bart, Here is the price you requested for a Flygt submersible pump to replace your existing Fairbanks at Tacoma Lift Station. I understand that the duty point for the station is 700gpm at 210ft TDH and the power is 460V,3ph. The drawing you provided to me shows an 8"pipe with an 8"discharge elbow. I took a picture at the station,which clearly shows that the pipe was reduced,but I am not sure if it went to 6"or 4". We would reuse your existing bracket to be able to slide our pump down the existing guide rails. The options are as follows: Option#1 NX-3202.095 4"discharge ITEM QTY. PART# DESCRIPTION TOTAL 1 1 Flygt NX-3202.095 including: 72HP Explosion Proof Motor Stainless Steel Cooling Jacket 50ft cable for 460V,3ph 460V,3ph pump 273 Hard lion N impeller 1 day Start up assistance $44,769.00 Ocean Freight to Shelton,WA $1,110.00 TOTAL $45,869.00 Option#2 NX-3301.095 6"discharge ITEM QTY. PART# DESCRIPTION TOTAL 1 1 Flygt NX-3301.095 including: 85HP Explosion Proof Motor Stainless Steel Cooling Jacket 50ft cable for 460V,3ph 460V,3ph pump 462 Hard Iron N impeller 1 day Start up assistance $52,790.00 Ocean Freight to Shelton,WA $1,500.00 TOTAL $54,290.00 Please make ensuing purchase orders to: Whitney Equipment Company,Inc. FOB: Port of Entry,freight is estimated above This quote is valid for 30 days. Terms: Net 30 days on approved accounts Lead Time: 12-14 weeks ARO If you have any questions,please give me a call. Sincerely, Laura Haggard Cc: Sharon Adler,Inside Sales A Commitment to Quality and Service