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HomeMy WebLinkAbout2018/02/26 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 26,2018 Monday,February 26,2018 9:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Drexler were in attendance. • The Board requested a briefing with Mason Conservation District for an update on the Voluntary Stewardship Program(VSP). • The Board agreed to the following advisory board items— o Lewis-Mason Thurston Area Agency on Aging-Appoint Joel Harper. o HCCC Technical Advisory Group(TAG)has one vacancy—issue news release. o Noxious Weed Control Board—Appoint Tamara Cowles as recommended by the Noxious Weed Control Board. • Defense&Indemnification Requests for County Employees were approved to place on agenda. • Public Safety Testing agreement for Corrections Corporal&Sergeant positions was approved to place on agenda. • 2018 Department of Commerce Public Services Community Development Block Grant application was approved to set public hearing on March 27. • Discussion of Traffic Policing Agreements for Traffic Diversion from Road Fund to Patrol. The Commissioners want a quarterly review to be certain the expenses are compliant and being spent appropriately. Frank will continue to work on the agreement and include CRAB in the review.The 2018 Diversion amount was increased because the County is moving towards this model of accountability. The Commissioners requested the Diversion budget status be included in the monthly financial reports. • Request to reallocate a portion of Parks,Trails&Facilities staff salary to REET 1 and REET 2 and hire back Maintenance/Parks staff for seasonal help. The Commissioners expressed concern with the capacity of REET considering the additional matching amount needed for the Belfair Sewer new Phase 2 which could be up to$750K. Also wanted to know if REET funds can be used long term to fund staff to complete the REET funded projects. This will be briefed again. • Draft Resolution for Citizen's Advisory Budget Committee was reviewed. The Commissioners had several edits that Frank will incorporate and this will be briefed again. It was agreed one Commissioner will sit on the Committee and vote in the case of a tie. Recommendations from the Committee will be due by end of July. • Cmmr.Drexler brought up the 150' setback in County Code regarding water skiing and the placement of buoys on lakes. If you place the buoys at 150' from shoreline on small lakes,the concern is there is a very small ski area. There was discussion of how to change that and this will be brought back. 10:15 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin,Shutty and Drexler met in Executive Session with Tim Whitehead and Public Works staff from 10:15 a.m.to 10:45 a.m.for potential litigation. 10:45 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin,Shutty and Drexler met in Executive Session with Tim Whitehead and Risk Management staff from 10:45 a.m.to 11:25 a.m.for potential litigation. 11:35 A.M. Sheriffs Office—Lt.Jason Dracobly Commissioners Neatherlin,Shutty and Drexler were in attendance. • Request for$101,000 from BHO funding to cover the cost of the Criminal Justice Training Commission's 40 hour Crisis Intervention Training(CIT). The training will be for all Patrol Deputies and four Jail Supervisors. • Cmmr.Drexler stated that originally the plan was to use$150K from BHO funding to augment mental health services in jail. If the BHO funding is redirected to this training, Board of Mason County Commissioners' Briefing Meeting Minutes February 26,2018 then the jail mental health services could be funded from local Treatment Sales Tax (Mental Health tax)however there has to be a policy decision. • Local TST cannot be used for training. Need to confirm BHO training can be used for training. Then need to see if there is capacity in the TST to fund the mental health services in the jail. • Dave Windom spoke to the use of the TST and the question is how much funding is needed for the Therapeutic Courts which includes not only the Courts,but the Clerk, Public Defense,Prosecuting Attorney and Guardian Ad Litem. • Frank will work with Public Health and the Courts to determine funding availability with a goal of having an answer mid-March. 11:3--- vA_.iR.Noon Community Services—Dave Windom Commissioners Neatherlin,Shutty and Drexler were in attendance. • Jeromy Hicks explained that in the new Pioneer Primary School project,there is a new fire alarm panel and the old fire alarm devices are not working with the new devices and they are having a problem with the School meeting fire code. This is an informational briefing and Jeromy is working with the school to resolve the issue. • Michael MacSems reported that the Riverhill Road(Jack Johnson)subdivision has expired and Clifton Heights will expire in 2018. • Request to approve two Winter 2018 Heritage Grant applications. Four applications were received and the Historic Preservation Commission(HPC)is recommending approval of two requests-$4,500 to Mason County Historical Society to scan photo albums and $3,049.29 to the Pickering Community Club to restore a historic shed on the grant Schoolhouse site. There is an outstanding grant award to the Allyn Oyster House that is expiring. They may reapply in the summer grant cycle. The two awards were approved to move forward. • Approval to appoint Patricia Jerrells and Lorilyn Rogers to the HPC. • Request of a personal services contract with Lachezar Anguelov an evaluator for the Federal Comprehensive Opioid Abuse Site-based Program(COAP). This person needs to attend mandatory training that is scheduled next week so the request is to place on tomorrow's agenda. This grant will give the County the ability to work with the community process and partners to make a collaborative system to fill in the gaps and not duplicate services. Approved to place on the February 27 agenda. • Ecology has requested the County to take the SEPA lead on the Bio-solid site(Webb Hill). • Liquor/Cannabis Liquor Board—DCD will send a form letter to applicants requesting they schedule a fire inspection. • Working on MOU with Housing Authority to be billed on an hourly basis. • Hired a Permit Tech;working on reclassifying Marissa to a Planning Technician. • Multiple solid waste issues on Cherry Place.Dave noted the County Code has some conflicts when it comes to hulk vehicles. A Health Officer Order will be issued on the Cherry Place violation. • Joint Planning Advisory Commission and County Commissioner meeting on March 14. Commissioner Discussion—there was no discussion. BREAK— 2:40 p.m. 2:00 P.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Neatherlin,Shutty and Drexler were in attendance. • Survey contract for Public Works property subdivision. An error has been discovered on the legal description and in checking with Tim Whitehead,it's a scrivener error and Public Works will be providing the necessary paperwork for the Commissioners' signature. • Notice of spring application for vegetation control along county roads will be issued. • Request to issue a RFP for a consultant to assist with the County Road Safety Plan was approved. Board of Mason County Commissioners'Briefing Meeting Minutes February 26,2018 • Sole Source purchase for screen parts/repair services by Huber Technology in the amount of$18,782 for the Belfair Water Reclamation Facility was approved. • Request for the County Engineer to execute the Federal Lands Access Program proposal for a road realignment project on the Skokomish Valley Road(the"dips"). This is in conjunction with the Mason Conservation District project. • Discussion of the Traffic Policing agreements with Sheriff s office. The goal will be to combine the proposed two agreements into one agreement and a draft has been sent to CRAB for approval. • Review of the Belfair Mobility Plan. A survey will be posted on-line.An open house will be scheduled on March 26 in Belfair. The information will be sent out to TIP-CAP. • Review of the County Road Fund cash balance. There are$1,492,636 of projects carried over from 2017 not budgeted that staff is proposing to do in 2018 in addition to $1,950,000 of 2018 expenses that are not budgeted. The Commissioners want further review of these 2017 projects and reminded staff to always be aware of the budget status when proposing projects. • Request to purchase a used 2016 roller without going through a bid process due to the market condition of this being available for a short amount of time. • ER&R discussion of$42,000 received on a totaled vehicle and an overspray claim that has settled. Cyndi will bring this back for further discussion. • Cmmr.Neatherlin proposed radio upgrades to Public Works vehicles and also look at salt storage at the Public Works facility. Follow-Up Commissioners Neatherlin,Shutty and Drexler were in attendance. • Frank has received information from CRAB on the combined agreement for the Sheriffs office. The draft agreement will be on the March 5 briefing. Discussion of how to enforce the tasks that Public Works needs to be done from the Diversion funding such as removal of hulk vehicles from the road right-of-way by the Sheriffs office. • Dave Windom reported that work that needs to be done on WRIA 14 needs to be addressed with Ecology and Conservation District and a meeting will be scheduled. • Frank presented follow up information regarding using REET funding to hire back staff to work on Parks capital projects and Current Expense would be used for seasonal help. Without seasonal help,there will not be a baseball season at the parks. Frank needs to review the REET fund to make sure there is enough funding available. Frank will brief again on March 12. Commissioner Discussion there was no discussion. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS 9/10 — A_'- k n:4:4L_ �& Randy/Neatherlin Terri Drexler Zevin Su Chair Commissioner Commission